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160919 Memorial Park Revitalization MIN= ATTENDANCE Members Present: Donna Scanlan: Co-Chair, Mike Cerna: Co-Chair, Ken Patterson, Scott McKenzie, Terry Smith, John Glass, Derek Partlo, Jane Ann McLean, Margaret Puhr: Secretary Guest: Mayor Stephen Molnar Staff: Rick Cox MEMBERS ABSENT/REGRETS Trevor Lamb, Shane Curtis, Cedric Tomico, Chris Parker, Scott Vitias, Lance McKenzie, Dace Zvaniajs, Rosemary Dean, Mel Getty 1. Call to Order The meeting was called to order at 7:30am, by acting co-chair Donna Scanlan. 2. Adoption of Agenda Moved By: John Glass Seconded By: Scott McKenzie Resolution #1_ THAT the Agenda as prepared for the Memorial Park Revitalization Committee meeting of September 19, 2016, be adopted. Carried. 3. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 4. Adoption of Minutes of Previous Meeting 4.1. Minutes of the Meeting of July 11, 2016 Moved By: Mike Cerna Seconded By: Margaret Puhr Resolution #2_ The Corporation of the Town of Tillsonburg Memorial Park Revitalization Committee September 19, 2016 7:30am Marwood Lounge 45 Hardy Ave MINUTES Memorial Park Revitalization Committee Meeting Minutes, July 25, 2016 - 2 - THAT the Minutes of the Memorial Park Revitalization Committee Meeting of August 22, 2016 be approved as amended. Carried. 5. General Business & Reports 5.1. Ball Diamond repositioning – report from council meeting: The ball diamond repositioning was presented to the council at the September 12th meeting with the following resolutions: THAT Report PRA 16-6, Memorial Park Revitalization Project Update be received as information; THAT Council approve the removal of the race track material in conjunction with the pump track construction; AND THAT staff provide a report to council regarding the relocation of the ball diamond. Carried THAT Council receive Report RCP 16-32, Tillsonburg Pumptrack; AND THAT Council authorize that $13,389 of the Town funds allocated for the Skatepark repair be reallocated to the Tillsonburg Pumptrack project; AND THAT Council authorize a contract with Dirtsculp Inc. for $8500 US to sculpt the pumptrack and as understood from the original presentation this project is to be fundraised and will continue. Carried Town Staff will now prepare a report on the actions necessary and details of the diamond repositioning project. Council is also seeking clarification on the exact location of the new diamond as in the initial conceptual master plan the proposed diamond was a little league size located between Kiwanis and Sam Lamb diamonds. Funding for the ball diamond project is also a concern of the council. 5.2. Rotary Club update: a walk-through and assessment of the area was completed by club member and staff member and the following options are being put forward by the Rotary Club: a trail through the area near tennis courts linking to Lisgar Avenue (plan attached), wheelchair swing to be added to the current play equipment and a tai chi/yoga pad near the exercise equipment area. Current walkway will need to be Memorial Park Revitalization Committee Meeting Minutes, July 25, 2016 - 3 - removed and some trees and shrubs removed. Fence runs along the property except for small section currently covered by cedar hedge which would need to be removed and fenced in upon consultation with the property owner on the other side. A diagram was distributed and is attached to these minutes. 5.3. Fair Board: absent 5.4. Ball Association: the association is requesting the repositioned ball diamond to be full sized instead little league size. In order for the association to continue with current and growing enrollment and tournament schedule, it is very important to continue to have two full sized hardball diamonds. 5.5. Kinsmen Club: absent. 5.6. Pumptrack: started breaking ground on September 14, excavation scheduled to continue for next week. Fundraising has stalled due to legislation regarding lottery funds. Some other way needs to be found in order to fundraise money. The dirt portion of budget is covered, asphalt portion still in the works. Overall project is on track to continue. 5.7. Lions Club: Lion DeCloet planted 13 tulip trees in the Memorial Park near the pedestrian bridge and along the lake. The Lions Club is asking that that this area be recognized as Lions Memorial Grove and include signage. A letter from the Club to propose the Memorial Grove was requested. The Lions club is also concerned with the AGCO rules on lottery funds, as that is how the club generates money. A meeting with the Town Clerk will be scheduled to determine options, as the gateway funding is also connected with lottery funding. 5.8. Ball diamond repositioning – next steps: staff will provide a detailed plan on the location, timing, and funds necessary to start the diamond relocation to the Town Council. 6. Round Table 6.1. It was recommended that a meeting for all clubs/organizations who participate in lottery and gaming be set up with the Clerk to provide up to date information and any options available. 7. Next Meeting The next meeting of the Memorial Park Revitalization Committee will be on Monday October 17, 2016 at 5:30pm. 8. Adjournment Memorial Park Revitalization Committee Meeting Minutes, July 25, 2016 - 4 - Moved By: Mike Cerna Seconded By: Margaret Puhr Resolution # THAT the Memorial Park Revitalization Committee Meeting of September 19, 2016 be adjourned at 8.32am. Carried.