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160922 Special Awards MIN= Attendance Present: Chair Ann Loker, Councillor Brian Stephenson, Mary Anne VanGeertruyde, Sam Lamb, Matthew Scholtz Staff: David Calder, Lana White Regrets: Mayor Molnar 1. Call to Order 10:38am 2. Adoption of Agenda Moved by: S.Lamb Seconded by: M.Scholtz Resolution THAT the Agenda as prepared for the Special Awards Committee meeting of September 22, 2016, be adopted. ‘Carried’ 3. Disclosure of Pecuniary Interest M.VanGeertruyde declared an interest with respect to potential discussion about a Minor Ball Nomination. 4. Approval of Previous Minutes Resolution Moved by: M.VanGeertruyde Seconded by: M.Scholtz THAT the Special Awards Committee Minutes dated August 23, 2016 be approved. ‘Carried’ The Corporation of the Town of Tillsonburg SPECIAL AWARDS COMMITTEE – Special Mtg. September 22, 2016 10:30am Annex Board Room 200 Broadway, 2nd Floor, Tillsonburg, ON N4G 5A7 MINUTES Special Awards Committee Minutes - September 22, 2016 - 2 - 5. Re-organization of Committee Chair Ann Loker regretfully submitted her resignation as Chair and a member of the Special Awards Committee. As a result of the resignation, discussion was held and B.Stephenson nominated Matt Scholtz for the position of Chair. There were no further nominations. All were in favour of the nomination. The Chair of the Special Awards Committee is Matt Scholtz. B.Stephenson remains Vice-Chair. L.White remains Secretary. 6. Favourite Son/Daughter Award – Up-date, Discussion and Next Steps D.Calder attended the meeting to update the Committee with respect to recent discussions about the pending Favourite Son/Daughter Award. He noted that this item had been discussed in camera at the September 12 Council Meeting, and will be on the Agenda for Monday’s Council Meeting, September 26. The Special Awards Committee was asked to set the direction as to how the event can move forward and set a precedent for future Favourite Son/Daughter Award events. Assuming that Council’s direction on Monday will be to move ahead with the award and event, the following was discussed and noted. - The recipient is aware that the nomination is coming forward at Monday’s Council Meeting, and is pleased to accept the nomination. - This will be a Town event sponsored by the Special Awards Committee. - The preferred date to hold the event is October 30, 2016, alternate date is October 23. Time of the event – 2:00-4:00pm. B.Stephenson to confirm the date (through B.O’Rourke) and let L.White or Donna Wilson know by Monday. - Wine and cheese reception - B.Stephenson will discuss with B.O’Rourke – who should speak at the event, as he has the contacts. - The Mayor to MC. Special Awards Committee Minutes - September 22, 2016 - 3 - - The event will be open to the public (an Open House), but invitations will be sent to community leaders (a rep from each organization – i.e. Service Clubs; MP and MPP; County Warden; media. - B.Stephenson will also discuss the guest list with the recipient (through B.O’Rourke) and let L.White or D.Wilson know by Monday. - Also to be invited – someone from Windsor University, and someone from harness racing (perhaps check with Cam McKnight) - L.White to reserve the Lion’s Den for both dates, with one date to be confirmed following further discussion with the recipient. - The Town has committed to $500 towards the event. - D.Calder has already received a call regarding fundraising and sponsorship. - B.Stephenson to discuss potential donations with B. O’Rourke, and ask for him to get back to him/the Committee by the first of October. - B.Stephenson to approach the Cultural Committee for funding as well. - Following Monday’s Council Meeting, a Press Release will be drafted by Colleen Pepper for Tuesday. The Press Release to included previous award recipients. - A take-away plaque/sculpture to be presented to the recipient. A.Loker to email L.White a photo of a sculpture she has and the wording. - A permanent plaque will be prepared at a later time, once a location has been identified to honour the Favourite Son/Daughter recipients. - The wording of the Gerry Livingston plaque was discussed. Colleen Pepper to be asked to review and draft appropriate wording, incorporating the words ‘Favourite Son/Daughter’, and the new branding. - Location of Favourite Son/Daughter Recognitions: o Potential locations were discussed for permanent recognition of Favourite Son/Daughter recipients – i.e. Southend Parkette, Library Lane (perhaps a walk of fame, in concrete under the covered portion of the Library), Rotary Clock Tower area. o Bronze plaques may be appropriate for permanent recognition of recipients. o It is hoped that this can be accommodated in the 2017 budget. 7. Volunteer Achievement Awards - October recipient outstanding (deferred to regular meeting - October 5) 8. Next Meeting - October 5, 2016 at 4:00pm in the Annex Board Room at Corporate. Special Awards Committee Minutes - September 22, 2016 - 4 - 9. Adjournment Moved by: M.VanGeertruyde Seconded by: S.Lamb Resolution THAT the September 22, 2016 Special Awards Committee meeting be adjourned at 11:35am.