160926 Council MIN=
ATTENDANCE
Deputy Mayor Dave Beres
Councillor Maxwell Adam Councillor Penny Esseltine Councillor Jim Hayes
Councillor Chris Rosehart Councillor Brian Stephenson
Regrets: Mayor Stephen Molnar
Staff:
David Calder, CAO Donna Wilson, Town Clerk
Janelle Costantino, Manager of Finance/Deputy Treasurer
Rick Cox, Director of Recreation, Culture & Parks Kevin DeLeebeeck, Director of Operations
Jeff Smith, Fire Chief
Tricia Smith, Deputy Clerk
1. Call to Order
The meeting was called to order at 6:00 p.m.
2. Adoption of Agenda
Resolution #1
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of Monday, September 26,
2016, be adopted.
Carried
3. Moment of Silence
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, September 26, 2016
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
Council Meeting – Minutes, September 26, 2016 - 2 -
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
5. Adoption of Council Minutes of Previous Meeting
5.1. Minutes of the Meeting of September 12, 2016
Minutes, September 12, 2016
Resolution #2
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Minutes of the Council Meeting of September 12, 2016, be approved.
Carried
6. Delegations and Presentations
6.1. Volunteer Appreciation Award - Marilyn Chalk
Presented By: Councillor Brian Stephenson, Special Awards Committee
Matt Scholtz - Chair, Special Awards Committee
6.2. County 100% Renewable Energy & Zero Waste Initiatives
Presentation By: Jay Heaman, Manager of Strategic Initiatives
Delegation Request
Presentation
Resolution #3
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receive the presentation regarding the County 100% Renewable
Energy & Zero Waste Initiatives, as information.
Carried
Council Meeting – Minutes, September 26, 2016 - 3 -
6.3. Woodlands Conservation By-Law Update
Presentation By: Gord Hough, Director, Community and Strategic Planning
CASPO 2016-182_WoodlandsConservation
Proposed Resolution #4
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receive the presentation regarding the Woodlands Conservation
By-Law Update, as information.
Carried
6.4. Community Transportation Pilot Program Update
Presentation By: John Preston, Community Transportation & T:GO Coordinator
John Verbakel, Transportation Steering Committee
Delegation Request
Presentation
A request was made for the Town to apply for Provincial Gas Tax Funds to
provide support for the continuation of the transportation program.
Staff to meet with the Transportation Pilot Steering Committee regarding the
Provincial Gas Tax application and report back to Council at the October 11,
2016 meeting.
Resolution #5
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receive the presentation regarding the Community Transportation
Pilot Program Update, as information.
Carried
6.5. Ridge Boulevard
Delegation By: Bill Cuddy
Ridge Blvd Cuddy
Council Meeting – Minutes, September 26, 2016 - 4 -
Mr. Cuddy appeared before council to speak to the condition of his and
neighbouring lawns as part of the Trottier Subdivision reconstruction project.
Resolution #6
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receive the delegation regarding Ridge Boulevard, as information;
AND THAT the matter, be referred during consideration of Agenda item
10.4.2, OPS 16-27 Landscape Restoration - Ridge Blvd & Area.
Carried
Council moved to item 10.4.2 of the agenda at 7:15 p.m.
10. Reports from Departments
10.4 Operations
10.4.2 OPS 16-27 Landscape Restoration - Ridge Blvd & Area
OPS 16-27 Landscape Restoration - Ridge Blvd & Area
Resolution #17
Moved By: Councillor Adam Seconded By: Councillor Esseltine
THAT Council receive Report OPS 16-27, Landscape Restoration – Ridge
Blvd. and Area, as information;
AND THAT the municipality issue a credit to the affected residents of
Trottier Subdivision Reconstruction Stage 2 – Ridge Blvd equivalent to
50% of the actual constructed area affected up to a maximum of $500.00;
AND THAT the credit, be issued to the property owner upon receipt of
lawn restoration costs.
Carried
Council resumed the order of business.
Council Meeting – Minutes, September 26, 2016 - 5 -
7. Committee Reports & Presentations
7.1 SAC 16-03, Favourite Son/Daughter Award
SAC 16-03
Resolution #7
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council endorse the recommendation of the Special Awards Committee
regarding the Favourite Son/Daughter Nomination;
AND THAT staff be authorized to organize an event to recognize Dennis Fairall
as a Tillsonburg Favourite Son.
Carried
8. Public Meetings
8.1 Application for Zone Change - ZN 7-16-06- Victoria Wood - 61 Dereham Drive
ZN 7-16-06_rpt
Report Attachments
Proposed By-Law Text
Schedule A
Proposed Explanatory Note
Key Map
Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before
Council and presented Report CASPO 2016-233 (ZN 7-16-06) for the application
for Zone Change.
Opportunity was given for comments and questions.
No member of the public appeared in favour of or in opposition to the application.
Council passed the following resolution:
Resolution #8
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council approve the zone change application submitted by Victoria Wood
(Tillsonburg) GP Inc., whereby the lands described as Lot 51, Plan 41M-241,
Council Meeting – Minutes, September 26, 2016 - 6 -
Town of Tillsonburg, are to be rezoned from ‘Low Density Residential Type 1
Holding Zone (R1A)(H)’ to ‘Low Density Residential Type 1 Zone (R1A)’.
Carried
9. Planning
9.1 CASPO Report 2016-237 – Planning Services Summary 1st & 2nd Quarter, 2016
CASPO Summary Report
Resolution #9
Moved By: Councillor Adam Seconded By: Councillor Esseltine
THAT Council receive CASPO Report 2016-237, Planning Services Summary
1st & 2nd Quarter, 2016, as information.
Carried
10. Reports from Departments
10.1 Chief Administrative Officer
10.1.1 CAO 16-11 Shared Court Security Funding Model
Shared Court Security Funding Model
Shared Court Security Funding Model
Resolution #10
Moved By: Councillor Adam Seconded By: Councillor Esseltine
THAT Council receive Report CAO 16-11, Shared Court Security Funding
Model;
AND THAT Report CAO 16-11, Shared Court Security Funding Model, be
provided to Oxford County Council as the Town of Tillsonburg’s response
to Oxford County Report No. CS 2016-23.
Carried
10.1.2 County of Oxford Human Services Department - Municipal Housing
Facilities Agreement with Tillsonburg Properties for Community
Living
Council Meeting – Minutes, September 26, 2016 - 7 -
Resolution #11
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receive the correspondence from the County of Oxford
Human Services Department regarding the Municipal Housing Facilities
Agreement with Tillsonburg Properties for Community Living;
AND THAT Council support the recommendation included within County
Report RFP 2016-02 to authorize $1,126,795 to be awarded to Tillsonburg
Properties for Community Living, to develop 16 affordable housing units at
136 Concession Street, Tillsonburg, to be funded by the provincial 2016-
17 Year 1 Social Infrastructure Fund allocated to Oxford County;
AND THAT a copy of this resolution, be provided to Oxford County Council.
Carried
10.2 Clerk’s Office
10.2.1 CL 16-22 Complaints Policy
CL 16-22 Complaints policy
1-009 Complaints Policy
Resolution #12
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receive Report CL 16-22, Complaints Policy;
AND THAT a By-Law to adopt the Complaints Policy is brought forward for
council consideration.
Carried
10.2.2 CL 16-24, Canada 150 Committee
CL 16-24
Terms of Reference
Council Meeting – Minutes, September 26, 2016 - 8 -
Resolution #13
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receive Report CL 16-24, Canada 150 Committee;
AND THAT Council approve the Terms of Reference for the committee
and appoint Josiane DeCloet, Erin Getty, Jaime Stephenson and
Aleksandra Webber to the Canada 150 Committee;
AND THAT Councillor Stephenson, be appointed to represent Council on
the committee.
Carried
10.2.3 CL 16-27, Committee Appointment
CL 16-27
Letter of Recommendation
By-Law 4039
By-3901
Resolution #14
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receive Report CL 16-27, Committee Appointment;
AND THAT John Scott, be appointed as a Director to the BIA Board of
Management;
AND THAT a By-law, be brought forward for council consideration.
Carried
10.3 Finance
10.3.1 FIN 16-28 Trottier Phase 3 Reconstruction Funding Source
FIN16-28 Trottier Phase 3 Funding Source
Council Meeting – Minutes, September 26, 2016 - 9 -
Resolution #15
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receive Report FIN 16-28, Trottier Phase 3 Reconstruction
Funding Source;
AND THAT Council approve the re-allocation of unused gas tax grant
funding from the Trottier Phase 4 Reconstruction project in the amount of
$22,990.37 to fund the budget shortfall of the Trottier Phase 3
Reconstruction project.
Carried
10.4 Operations
10.4.1 OPS 16-26 Small Communities Fund - Newell Rd Reconstruction
OPS 16-26 Small Communities Fund - Newell Road Reconstruction
Resolution #16
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receive Report OPS 16-26, Small Communities Fund –
Newell Road Reconstruction;
AND THAT Council direct staff to include the Town’s portion of the project
valued at $349,673 in the development of the 2017 budget.
Carried
10.4.3 OPS 16-28 Connecting Link Funding Program Project Designation
OPS 16-28 Connecting Link Funding Program Project Designation
OPS 16-28 Attachment 1 - Connecting Link Funding Application
Resolution #18
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receive Report OPS 16-28, Connecting Link Funding
Program Project Designation;
Council Meeting – Minutes, September 26, 2016 - 10 -
AND THAT Broadway Street Rehabilitation from the north Town limit to
North Street, be endorsed as the Town’s project for the Connecting Link
Funding Application;
AND THAT the submitted Application meets the requirements of MTO’s
Connecting Links Program as described in the Program Guide;
AND THAT a comprehensive asset management plan including
connecting links has been completed and publically posted;
AND THAT the municipality will comply with the conditions that apply to
designated connecting links under the Ontario Highway Traffic Act to
ensure the safe and efficient movement of provincial traffic;
AND THAT the Application is complete and factually accurate;
AND THAT the Chief Administrative Officer, be authorized to execute the
declaration statement within the formal application.
Carried
11. Committee Minutes & Reports
11.1 Minutes, Accessibility Advisory Committee
Minutes, September 14, 2016
11.2 Minutes, Development Committee
Minutes, August 9, 2016
Resolution #19
Moved By: Councillor Adam Seconded By: Councillor Stephenson
THAT Council receive the Minutes of the Accessibility Advisory Committee
for September 14, 2016 and the Development Committee for August 9, 2016,
as information.
Carried
12. Notice of Motions
Council Meeting – Minutes, September 26, 2016 - 11 -
13. By-Laws
By-Laws from the Meeting of Monday, September 26, 2016
Resolution #20
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
13.1 THAT By-Law 4039, To appoint a Director to the BIA Board of
Management;
AND THAT By-Law 4040, Being A By-Law to Amend Zoning By-Law 3295
(ZN 7-16-06);
AND THAT By-Law 4041, To adopt the Complaints Policy, be read for a
first, second and third and final reading and that the Deputy Mayor and the
Clerk be and are hereby authorized to sign the same, and place the
corporate seal thereunto.
Carried
Resolution # 21
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
13.2 THAT By-Law 4042, To confirm the proceedings of Council at its meeting
held on the 26th day of September, 2016, be read for a first, second and
third and final reading and that the Deputy Mayor and the Clerk be and are
hereby authorized to sign the same, and place the corporate seal
thereunto.
Carried
14. Items of Public Interest
15. Adjournment
Resolution #22
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Council Meeting of Monday, September 26, 2016 be adjourned at 8:50 p.m.
Carried