161128 Council AGDTable of Contents
Agenda 3
Minutes, November 14, 2016
Minutes, November 14, 2016 12
Future Oxford Update
Delegation Request 24
Presentation 26
Town of Tillsonburg Beautification
Delegation Request 40
Beautification Working Group Multi-Year Plan 43
2016 TurtleFest Final Report
Delegation Request 53
Presentation 55
Salvation Army Christmas
Delegation Request 67
Application for Zone Change- Rick & Marianne Klyn- 129
Simcoe Street
CASPO Report 2016-281 (ZN 7-16-07)69
Application Form 75
Report Attachments 79
MYR 16-11, Update - County of Oxford
MYR 16-11 83
CAO - HR 16-01 Succession Planning Program
CAO - HR 16-01 Succession Planning Program 85
Performance Appraisal Form 88
Town of Tillsonburg Talent Inventory Form 98
Talent Review Matrix 100
CAO 16-14, Town Hall Project Steering Committee – Request
for Prequalification (RFPQ) Document
CAO 16-14 101
CAO 16-14 RFPQ Document 104
DCS 16-37, Lease Request from Chesterman Farm Equipment
Inc
Report DCS 16-37 119
DCS 16-40 Taxi By-Law
DCS 16-40 Taxi By-Law 123
Redlined Draft Taxi By-Law 126
Proposed Taxi By-Law 4051 150
FIN16-34 Provincial Gas Tax Funding
FIN16-34 Provincial Gas Tax Funding 174
OPS 16-36 Hanger 5 - Anger Land Lease Assignment
OPS 16-36 Hanger 5 - Anger Land Lease Assignment 176
OPS 16-36 Attachment 1 - Hanger 5 - Anger Land
Lease Agreement 177
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OPS 16-36 Attachment 2 - Hanger 5 - Anger Land
Lease Amendment 189
OPS 16-36 Attachment 3 - Hanger 5 - Anger Land
Lease Assignment 190
OPS 16-37 Mutual Drainage Agreement - Max Underhill's Farm
Supply
OPS 16-37 Mutual Drainage Agreement - Max
Underhill's Farm Supply 194
OPS 16-37 Attachment 1 - Bayham Staff Report DS-40-
16 195
OPS 16-37 Attachment 2 - Bayham Enacted By-Law
2016-084 203
OPS 16-38 Transfer Station Strategic Direction
OPS 16-38 Transfer Station Strategic Direction 204
OPS 16-38 Attachment 1 - Site Plan Layout Option 1 212
OPS 16-38 Attachment 2 - Site Plan Layout Option 2 213
OPS 16-38 Attachment 3 - Site Plan Layout Option 3 214
OPS 16-38 Attachment 4 - Site Plan Layout Option 4 215
RCP 16-40 – Toboggan Hill Agreement Renewal
RCP 16-40 - Toboggan Hill Agreement Renewal 216
Toboggan Hill Agreement 218
Minutes, Heritage, Beautification & Cemetery Advisory
Committee & Accompanying Beautification Report
Minutes, November 3, 2016 224
Minutes, Special Awards Committee
161109 SAC MIN 228
Minutes, Town Hall Project Steering Committee
161107 Town Hall MIN 231
By-Law 4051, To regulate vehicles for hire in the Town of
Tillsonburg
By-Law 4051 234
By-Law 4058, To authorize an agreement between the
Corporation of the Town of Tillsonburg and 2407774 Ontario
Limited (Toboggan Hill Agreement)
By-Law 4058 258
Lease Agreement 259
By-Law 4059, to authorize the execution of a Drainage
Agreement between The Corporation of the Town of
Tillsonburg, The Corporation of the Municipality of Bayham and
Max Underhill’s Farm Supply Limited.
By-Law 4059 265
Drainage Agreement 266
By-Law 4060, To confirm the proceedings of Council
By-Law 4060 272
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1. Call to Order
2. Adoption of Agenda
Proposed Resolution #1
Moved By: Seconded By:
THAT the Agenda as prepared for the Council meeting of Monday, November 28, 2016, be
adopted.
3. Moment of Silence
4. Disclosures of Pecuniary Interest and the General Nature Thereof
5. Adoption of Council Minutes of Previous Meeting
5.1. Minutes of the Meeting of November 14, 2016
Minutes, November 14, 2016
Proposed Resolution #2
Moved By: Seconded By:
THAT the Minutes of the Council Meeting of November 14, 2016, be approved.
6. Delegations and Presentations
6.1. Volunteer Achievement Award Presentation - Laurie & Jed Drew
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, November 28, 2016
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
AGENDA (Amended)
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Council Meeting – Agenda - 2 -
6.2. Town Hall Project Steering Committee Presentation
Presented By: Marty Klein, Chair
David Calder, CAO
Proposed Resolution #3
Moved By: Seconded By:
THAT Council receive the presentation from the Town Hall Project Committee;
AND THAT the information, be forwarded to Agenda item 9.1.2, Report CAO 16-14,
Town Hall Project Steering Committee – Request for Prequalification (RFPQ) Document
for deliberation.
6.3. Future Oxford Update
Presentation By: Miranda Fuller, Program Director
Delegation Request
Presentation
Proposed Resolution #4
Moved By: Seconded By:
THAT Council receive the presentation regarding the Future Oxford Update, as
information.
6.4. Town of Tillsonburg Beautification
Presentation By: Robert Marsden, Chair - Heritage, Beautification & Cemetery Advisory
Committee
Christine Nagy - Committee Member, Chair of the Beautification Working
Group, 1st Vice President Tillsonburg Horticultural Society
Delegation Request
Beautification Working Group Multi-Year Plan
Proposed Resolution #5
Moved By: Seconded By:
THAT Council receive the presentation regarding the Town of Tillsonburg Beautification;
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Council Meeting – Agenda - 3 -
AND THAT the information, be referred to the 2017 Business Plans and Budget for
deliberation.
6.5. 2016 TurtleFest Final Report
Presentation By: Les Anderson, Chair
Virginia Armstrong, BIA representative
Delegation Request
Presentation
Proposed Resolution #6
Moved By: Seconded By:
THAT Council receive the presentation regarding the 2016 Turtlefest Final Report;
AND THAT the information, be referred to the 2017 Business Plans and Budget for
deliberation.
6.6. Salvation Army Community Work & Ministry
Delegation By: Major Rick Shirran, Executive Director
Donna Acre, Community Ministries Coordinator
Amanda Mueller, Community & Family Services Worker
Delegation Request
Proposed Resolution #7
Moved By: Seconded By:
THAT Council receive the delegation regarding the Salvation Army Community Work &
Ministry, as information.
7. Public Meetings
7.1. Application for Zone Change - Rick & Marianne Klyn - 129 Simcoe Street
CASPO Report 2016-281 (ZN 7-16-07)
Application Form
Report Attachments
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Council Meeting – Agenda - 4 -
Proposed Resolution #8
Moved By: Seconded By:
THAT Council approve in principle the zone change application submitted by Rick &
Marianne Klyn, whereby the lands described as Part Lot 1724 & Lot 1725, Plan 500,
Town of Tillsonburg, known municipally as 129 Simcoe Street are to be rezoned from
‘Service Commercial Zone (SC)’ to ‘Special Service Commercial Zone (SC-xx)’ to permit
a “liquidation retail store”.
8. Mayor
8.1. MYR 16-11, Update - County of Oxford
MYR 16-11
Proposed Resolution #9
Moved By: Seconded By:
THAT Council receive Report MYR 16-11, Update - County of Oxford, as information.
9. Reports from Departments
9.1. Chief Administrative Officer
9.1.1. CAO - HR 16-01 Succession Planning Program
CAO - HR 16-01 Succession Planning Program
Performance Appraisal Form
Town of Tillsonburg Talent Inventory Form
Talent Review Matrix
Proposed Resolution #10
Moved By: Seconded By:
THAT Council receive Report CAO-HR 16-01, Succession Planning Program, as
information.
9.1.2. CAO 16-14, Town Hall Project Steering Committee – Request for Prequalification
(RFPQ) Document
CAO 16-14
CAO 16-14 RFPQ Document
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Council Meeting – Agenda - 5 -
Proposed Resolution #11
Moved By: Seconded By:
THAT Council receive report CAO 16-14, Town Hall Project Steering Committee
– Request for Prequalification (RFPQ) Document;
AND THAT Council approve the form and release of the Town Hall RFPQ as
attached to report CAO 16-14;
AND THAT Council approve the Town Hall Project Steering Committee’s
continued work as the evaluation committee to review the RFPQ submissions.
9.2. Development and Communication Services
9.2.1. DCS 16-37, Lease Request from Chesterman Farm Equipment Inc.
Report DCS 16-37
Proposed Resolution #12
Moved By: Seconded By:
THAT Council receive Report DCS 16-37, Lease Request from Chesterman
Farm Equipment Inc.;
AND THAT staff be directed to bring back a lease agreement for Council’s
consideration for the lands described as:
(i) Unnamed Road adjacent to Lots 1612, 1613 and 1614; and,
(ii) Part Lot 1613, Plan 500, designated as Part 1 & 2 on OXR39 & Part 4 on
OXR44, more particularly described as part of Part 1, Plan 41R-8019,
And consisting of approximately 5 acres of non-arable land for a three-year term
expiring on December 31, 2019.
9.2.2. DCS 16-40 Taxi By-Law
DCS 16-40 Taxi By-Law
Redlined Draft Taxi By-Law
Proposed Taxi By-Law 4051
Proposed Resolution #13
Moved By: Seconded By:
THAT Council receive Report DCS 16-40, Taxi By-Law;
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Council Meeting – Agenda - 6 -
AND THAT By-Law 4051, To regulate vehicles for hire in the Town of
Tillsonburg, be brought forward for Council consideration;
AND THAT the proposed licencing fees noted in this report be considered for the
2017 Rates and Fees By-Law.
9.3. Finance
9.3.1. FIN16-34 Provincial Gas Tax Funding
FIN16-34 Provincial Gas Tax Funding
Proposed Resolution #14
Moved By: Seconded By:
THAT Council receive Report FIN 16-34, Provincial Gas Tax Funding, as
information.
9.4. Operations
9.4.1. OPS 16-36 Hanger 5 - Anger Land Lease Assignment
OPS 16-36 Hanger 5 - Anger Land Lease Assignment
OPS 16-36 Attachment 1 - Hanger 5 - Anger Land Lease Agreement
OPS 16-36 Attachment 2 - Hanger 5 - Anger Land Lease Amendment
OPS 16-36 Attachment 3 - Hanger 5 - Anger Land Lease Assignment
Proposed Resolution #15
Moved By: Seconded By:
THAT Council receive Report OPS 16-36, Anger Land Lease Assignment;
AND THAT the Land Lease between the Corporation of the Town of Tillsonburg
and Larry & Caryle Anne Anger, be approved for assignment to David & Cheryl
Anger;
AND THAT Mayor and Clerk be authorized to execute the Land Lease
Assignment with Larry & Caryle Anne Anger and David & Cheryl Anger.
9.4.2. OPS 16-37 Mutual Drainage Agreement - Max Underhill's Farm Supply
OPS 16-37 Mutual Drainage Agreement - Max Underhill's Farm Supply
OPS 16-37 Attachment 1 - Bayham Staff Report DS-40-16
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Council Meeting – Agenda - 7 -
OPS 16-37 Attachment 2 - Bayham Enacted By-Law 2016-084
Proposed Resolution #16
Moved By: Seconded By:
THAT Council receive Report OPS 16-37, Mutual Drainage Agreement – Max
Underhill’s Farm Supply;
AND THAT the Mayor and Clerk be authorized to execute the Mutual Drainage
Agreement;
AND THAT a By-Law, be brought forward for Council's consideration.
9.4.3. OPS 16-38 Transfer Station Strategic Direction
OPS 16-38 Transfer Station Strategic Direction
OPS 16-38 Attachment 1 - Site Plan Layout Option 1
OPS 16-38 Attachment 2 - Site Plan Layout Option 2
OPS 16-38 Attachment 3 - Site Plan Layout Option 3
OPS 16-38 Attachment 4 - Site Plan Layout Option 4
Proposed Resolution #17
Moved By: Seconded By:
THAT Council receive Report OPS 16-38, Transfer Station Strategic Direction;
AND THAT Council approves Option 4 as the preferred site plan layout;
AND THAT J.L. Richards & Associates Limited continued to be retained for this
assignment;
AND THAT the capital construction costs for site plan Option 4, be referred to the
2017 budget deliberations.
9.5. Recreation, Culture & Park Services
9.5.1. RCP 16-40 – Toboggan Hill Agreement Renewal
RCP 16-40 - Toboggan Hill Agreement Renewal
Toboggan Hill Agreement
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Council Meeting – Agenda - 8 -
Proposed Resolution #18
Moved By: Seconded By:
THAT Council receive Report RCP 16-40, Toboggan Hill Agreement Renewal;
AND THAT Council authorizes the Mayor and Clerk to sign the updated
agreement between The Bridges at Tillsonburg and the Town of Tillsonburg;
AND THAT a By-Law, be brought forward for Council’s consideration.
10. Committee Minutes & Reports
10.1. Minutes, Heritage, Beautification & Cemetery Advisory Committee
Minutes, November 3, 2016
10.2. Minutes, Special Awards Committee
161109 SAC MIN
10.3. Minutes, Town Hall Project Steering Committee
161107 Town Hall MIN
Proposed Resolution #19
Moved By: Seconded By:
THAT Council receive the Minutes of the Heritage, Beautification & Cemetery
Advisory Committee for November 3, 2016, the Special Awards Committee for
November 9, 2016 and the Town Hall Project Steering Committee for November
7, 2016, as information.
11. Notice of Motions
12. By-Laws
By-Laws from the Meeting of Monday, November 28, 2016
Proposed Resolution #20
Moved By: Seconded By:
12.1. THAT By-Law 4051, To regulate vehicles for hire in the Town of Tillsonburg, be
read for a first and second time and this constitutes the first and second reading
thereof.
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Council Meeting – Agenda - 9 -
Proposed Resolution #21
Moved By: Seconded By:
12.2. THAT By-Law 4058, To authorize an agreement between the Corporation
of the Town of Tillsonburg and 2407774 Ontario Limited (Toboggan Hill
Agreement), Lease Agreement;
AND THAT By-Law 4059, to authorize the execution of a Drainage Agreement
between The Corporation of the Town of Tillsonburg, The Corporation of the
Municipality of Bayham and Max Underhill’s Farm Supply Limited, Drainage
Agreement, be read for a first, second and third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Proposed Resolution #22
Moved By: Seconded By:
12.3. THAT By-Law 4060, To confirm the proceedings of Council at its meeting held on
the 28th day of November, 2016, be read for a first, second and third and final
reading and that the Mayor and the Clerk be and are hereby authorized to sign
the same, and place the corporate seal thereunto.
13. Items of Public Interest
14. Adjournment
Proposed Resolution #23
Moved By: Seconded By:
THAT the Council Meeting of Monday, November 28, 2016 be adjourned at _____ p.m.
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ATTENDANCE
Mayor Stephen Molnar
Deputy Mayor Dave Beres Councillor Maxwell Adam
Councillor Penny Esseltine
Councillor Jim Hayes Councillor Chris Rosehart
Councillor Brian Stephenson
Staff:
David Calder, CAO
Donna Wilson, Town Clerk Janelle Costantino, Manager of Finance
Rick Cox, Director of Recreation, Culture & Parks Kevin DeLeebeeck, Director of Operations Jeff Smith, Fire Chief
Tricia Smith, Deputy Clerk
1. Call to Order
The meeting was called to order at 6:00 p.m.
2. Closed Session
Resolution #1
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council move into Closed Session to consider:
1. Personal matters about an identifiable individual, including municipal or local board
employees (THI).
Carried
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, November 14, 2016
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
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Council Meeting Minutes, November 14, 2016 - 2 -
3. Adoption of Agenda
Resolution #2
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receive the Delegation Register;
AND THAT the Agenda as prepared for the Council meeting of Monday, November 14,
2016, be adopted as amended.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
6. Adoption of Council Minutes of Previous Meeting
6.1. Minutes of the Meeting of September 15, 2016 and October 24, 2016
Minutes, September 15, 2016
Minutes, October 24, 2016
Resolution #3
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT the Minutes of the Council Meetings of September 15, 2016 and October 24,
2016 be approved.
Carried
7. Delegations and Presentations
7.1. Senior Centre Activities Update
Delegation By: Nancy Boutin, Administrator
Gayle Vermeersch, President
Carlton Ross, Treasurer
Delegation Request
Report
Council extended an invitation to the Senior Centre for a member to sit on the
Tillsonburg Canada 150 Committee.
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Council Meeting Minutes, November 14, 2016 - 3 -
Resolution #4
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receive the delegation regarding the Senior Centre Activities Update, as
information.
Carried
7.2. Future Oxford Update
Presentation By: Miranda Fuller, Program Director
Delegation Request
Presentation
Presentation was deferred to the November 28, 2016 Council meeting due to a
scheduling conflict.
7.3. Habitat for Humanity
Presentation By: Linda Armstrong, Past CEO & Board Chair
Brian Elliott, New CEO
Presentation
Delegation Request
Habitat for Humanity is seeking a larger parcel of land in Tillsonburg for a multi-year
affordable housing project.
Resolution #5
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receive the Habitat for Humanity presentation, as information.
Carried
7.4 Draft Taxi By-Law
Delegation By: Mike Christiaens, Why Wait Taxi & Delivery
Mike Christiaens appeared before Council to share his concerns in regards to the draft
Taxi By-Law.
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Council Meeting Minutes, November 14, 2016 - 4 -
His concerns related to non-profit vehicle exemption under the proposed by-law; the flex
route for the Group Transportation Vehicle; and additional cost of the Vehicle Fitness
Report and annual inspection of natural gas/propane systems in taxi vehicles.
7.5 Draft Taxi By-Law
Delegation By: Teresa McMerty, KTN Taxi
Teresa McMerty appeared before Council to share her concerns in regards to the draft
Taxi By-Law.
Her concerns related to the proposed increased licensing fee for Taxi drivers.
Resolution #6
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receive the Delegations regarding the draft Taxi By-Law;
AND THAT the information, be forwarded to Agenda Item 11.1.1, Report DCS 16-39,
Draft Taxi By-Law for deliberation.
Carried
8. Public Meetings
8.1. Building Permit Fee Study
Presentation By: Geno Vanhaelewyn, Chief Building Official
Glenn Tunnock, Tunnock Consulting Ltd.
DCS 16-38 Building Permit Fee Review
Building Permit Fee Study
Building Permit Fee Study - Presentation
Opportunity was provided for questions and comments.
Herman Sinke, Grassmere Construction appeared before council to express his
concerns regarding the proposed fee structure for smaller Industrial and Commercial
construction projects.
The fees for commercial and industrial construction projects under the proposed
Building Permit Fee structure would move to a fixed base fee.
No other member of the public provided questions or comments.
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Council Meeting Minutes, November 14, 2016 - 5 -
Resolution #7
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receive the Town of Tillsonburg Building Permit Fee Review Study
completed by Tunnock Consulting Ltd.;
AND THAT staff provide a report at the December 12, 2016 Council meeting regarding
the public consultation and consultants recommendations contained within the
review/study.
Carried
9. Delegations and Presentations
9.1 Memorial Park Diamond Relocation
Delegation By: Mike Dean
Mike Dean appeared before Council to express his concerns regarding the proposed
Memorial Park Diamond relocation.
His concerns related to the installation of lighting and fencing around the diamond and
future use of the area by the Fair.
Resolution #8
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receive the Delegation regarding the Memorial Park Diamond Relocation;
AND THAT the information, be forwarded to Agenda Item 11.4.3 RCP 16-38, Memorial
Park Diamond Relocation for deliberation.
Carried
10. Planning Applications
10.1. Site Plan Application TSPC 7-168 - 253 Broadway
Presentation By: Eric Gilbert, Senior Planner – County of Oxford
CASPO Report 2016-271
Report Attachments
Central Area Design Study Excerpts
Eric Gilbert, Development Planner, County of Oxford, appeared before Council and
presented CASPO Report 2016-271 for the application for Site Plan approval.
Opportunity was given for comments and questions.
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Council Meeting Minutes, November 14, 2016 - 6 -
No member of the public appeared in support of or in opposition to the application.
Council passed the following resolution:
Resolution #9
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
That Council direct staff to approve Site Plan Application TSPC 7-168, to facilitate a
3-storey mixed use development, submitted by Rego Management Inc., on lands legally
described as Part Lot 945 & Lot 944, Plan 500, Tillsonburg, known municipally as 253
Broadway Street.
Carried
11. Information Items
11.1. Canadian Red Cross regarding For McMurray donations
Red Cros Fort McMurray
Resolution #10
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receive item 10.1, as information.
Carried
Council recessed at 8:09 p.m.
Council resumed at 8:15 p.m.
12. Reports from Departments
12.1. Development and Communication Services
12.1.1. DCS 16-39 Draft Taxi By-Law
DCS 16-39 Draft Taxi By-Law
Current Taxi By-Law 2995
Draft Taxi By-Law 4051
Licensing issued in 2016 under the current Taxi By-Law will be extended to April,
2017 to coordinate with Norfolk County’s expiration date.
Staff to include a follow-up report to Council at a future meeting for consideration
prior to the first reading of the By-Law.
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Council Meeting Minutes, November 14, 2016 - 7 -
Resolution #11
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receive Report DCS 16-39 Draft Taxi By-Law, as information.
Carried
12.2 Recreation, Culture & Park Services
12.2.1 RCP 16-37 TCT Extension Project Work Plan Update
RCP 16-37 TCT Extension Project Work Plan Update
PW 2016-64 Trans Canada Trail - Revised Trail Route Work Plan
Resolution #12
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receive Report RCP 16-37, TCT Extension Project Work Plan
Update;
AND THAT pursuant to Section 12.1 of the Trans Canada Trail (TCT) Agreement
between the County of Oxford and Town of Tillsonburg, Town Council approve
the route change shown on Schedule “A” eliminating Oxford Road 20 and
relocating this section to the former CASO Right of Way.
Carried
12.2.2 RCP 16-38 – Memorial Park Diamond Relocation
RCP 16-38 - Memorial Park Diamond Relocation
Memorial Park CMP Working Layout
Resolution #13
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receive Report RCP 16-38, Memorial Park Diamond Relocation;
AND THAT any endorsement, be deferred pending a supplemental staff report
providing additional information as requested by Council.
Carried
12.3 Finance
12.3.1 FIN 16-32 Fire Communications Infrastructure Issuance of Debt
FIN16-32 Fire Communications Infrastructure Issuance of Debt
Updated ARL - Fire Comm infrastructure debt - Nov 14, 2016
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Council Meeting Minutes, November 14, 2016 - 8 -
Resolution #14
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receive Report FIN 16-32, Fire Communications Infrastructure
Issuance of Debt;
AND THAT Council receive the updated annual repayment limit calculation;
AND THAT By-Law 4053, be brought forward for Council’s consideration.
Carried
12.4 Operations
12.4.1 OPS 16-30 Broadway Pedestrian Crossing Pre-Consultation Summary
OPS 16-30 Broadway Pedestrian Crossing Pre-Consultation Summary
OPS 16-30 Attachment 1 - Agency Consultation Summary
Resolution #15
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receive Report OPS 16-30, Broadway Pedestrian Crossing Pre-
Consultation Summary;
AND THAT Council approve a pedestrian crossing be located at the south leg of
Broadway and Glendale Drive intersection;
AND THAT Paradigm Transportation Solutions Limited continue to be retained
for this assignment;
AND THAT the unfunded project cost of $50,000, be referred to the 2017 budget
deliberations.
Carried
12.4.2 OPS 16-31 Airport Comprehensive Review
OPS 16-31 Airport Comprehensive Review
Resolution #16
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receive Report OPS 16-31, Airport Comprehensive Review;
AND THAT Council refer the identified opportunities and infrastructure
improvements outlined in report OPS 16-31 to the 2017 capital budget
deliberations;
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Council Meeting Minutes, November 14, 2016 - 9 -
AND THAT Council refer report OPS 16-31 to the Airport Advisory Committee.
Carried
12.4.3 OPS 16-32 Negotiated Results for RFP 2016-002 Fire Pumper Apparatus
OPS 16-32 Negotiated Results for RFP 2016-002 Fire Pumper Apparatus
Resolution #17
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receive Report OPS 16-32, Negotiated Results for RFP 2016-002
Fire Pumper Apparatus;
AND THAT Council approve the post-tender negotiations and awards RFP 2016-
002 to Darch Fire Inc. of Ayr, Ontario at a cost of $498,279.03 (net HST
included);
AND THAT Council authorize the re-allocation of 2016 approved debt proceeds
from the Connecting Link Resurfacing project in the amount of $62,500 to fund
the remaining project cost.
Carried
12.4.4 OPS 16-33 Small Communities Fund Contribution Agreement SCF-0686
OPS 16-33 Small Communities Fund Contribution Agreement SCF-0686
OPS 16-33 Attachment 1 - NBCF -SCF Agreement File Number SCF-0686
Resolution #18
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receive Report OPS 16-33, New Building Canada Fund - Small
Communities Fund Contribution Agreement SCF-0686;
AND THAT a By-law authorizing Mayor and Clerk to execute Agreement SCF-
0686 with the Province of Ontario, be brought forward for Council’s
consideration;
AND THAT the Town’s portion of $350,000 be funded by debenture and included
in the 2017 budget.
Carried
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Council Meeting Minutes, November 14, 2016 - 10 -
12.4.5 OPS 16-34 Ontario Community Infrastructure Fund Top-Up Application
OPS 16-34 Ontario Community Infrastructure Fund Top-Up Application
OPS 16-34 Attachment 1 - OPS 16-06 Summary of Candidate Projects
OPS 16-34 Attachment 2 - OCIF Top-Up Application
Resolution #19
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receive Report OPS 16-34, Ontario Community Infrastructure
Fund Top-Up Application as information.
Carried
12.5 Recreation, Culture & Park Services
12.5.1 RCP 16-35 – Rotary Clock Tower
RCP 16-35 – Rotary Clock Tower
Presentation by B. Clark, Rotary President
Staff to ensure the clock tower bell is functional.
Resolution #20
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receive Report RCP 16-35, Rotary Clock Tower;
AND THAT Council direct staff to negotiate an Agreement with the Club and
bring the Agreement back to Council for approval.
Carried
13. Committee Minutes & Reports
13.1. Minutes, Memorial Park Revitalization Sub-Committee
Minutes, October 31, 2016
13.2. Minutes, Parks & Recreation Advisory Committee
Minutes, October 18, 2016
13.3. Minutes, Physician Recruitment Committee
161005 Phys MIN
13.4. Minutes, Town Hall Steering Committee
161018 Town Hall MIN
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Council Meeting Minutes, November 14, 2016 - 11 -
13.5. Minutes, Special Awards Committee
161005 SAC MIN
Resolution #21
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receive the Minutes of the Memorial Park Revitalization Sub-
Committee for October 31, 2016, the Parks & Recreation Advisory Committee for
October 18, 2016, the Physician Recruitment Committee for October 5, 2016, the
Town Hall Steering Committee for October 18, 2016 and the Special Awards
Committee for October 5, 2016, as information.
Carried
13.6. Minutes, LPRCA
Minutes, October 5, 2016
Resolution #22
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receive the Minutes of the Long Point Region Conservation
Authority for October 5, 2016, as information.
Carried
14. Notice of Motions
15. By-Laws
By-Laws from the Meeting of Monday, November 14, 2016
Resolution #23
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
15.1. THAT By-Law 4052, To authorize an Agreement with the Ministry of Agriculture,
Food & Rural Affairs (New Building Canada Fund - Small Communities Fund
Agreement);
AND THAT By-Law 4053, To Authorize the Issuance of Debt for Fire
Communications Infrastructure, be read for a first, second and third and final
reading and that the Mayor and the Clerk be and are hereby authorized to sign
the same, and place the corporate seal thereunto.
Carried
22
Council Meeting Minutes, November 14, 2016 - 12 -
Resolution #24
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
15.2. THAT By-Law 4054, To confirm the proceedings of Council at its meeting held on
the 14th day of November, 2016, be read for a first, second and third and final
reading and that the Mayor and the Clerk be and are hereby authorized to sign
the same, and place the corporate seal thereunto.
Carried
16. Items of Public Interest
The Overnight Parking Ban is now in effect between 2 a.m. to 6 a.m. until March 31, 2016 to
allow for winter road maintenance.
17. Adjournment
Resolution #25
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT the Council Meeting of Monday, November 14, 2016 be adjourned at 10:13 p.m.
Carried
23
From:noreply@esolutionsgroup.ca
To:Tricia Smith
Subject:New Submission Completed for Delegation Request Form
Date:September-27-16 2:09:04 PM
Hello,
Please note the following response to Delegation Request Form has been submitted at Tuesday September 27th 2016 2:8 PM with reference
number 2016-09-27-016.
First Name
Miranda
Last Name
Fuller
Street Address
21 Reeve St.
Town/City
Woodstock
Postal Code
N4S 7Y3
Phone Number
519-852-8609
E-mail
mfuller@futureoxford.ca
Website
www.futureoxford.ca
Do you or any members of your party require accessibility
accommodations? No
Council Meeting Date November 14, 2016
Subject of Delegation Update Council on Future Oxford
24
Name(s) of Delegates and Position(s) Miranda Fuller, Program Director
Name of Group or Person(s) being represented (if applicable) Future Oxford
I acknowledge Delegations are limited to fifteen (15) minutes each. I accept
Brief Summary of Issue or Purpose of Delegation Update Council on Future Oxford's achievements from this past year,
presenting the short and long term strategic plan going forward and
personally inviting them to join us at Future Oxford’s Second Expo,
happening in 2017.
Will there be a Power Point presentation?
Yes
Have you been in contact with a Staff member regarding the
Delegation topic? No
I acknowledge that all presentation material must be submitted to the Clerk's Office by 4:30 p.m. the Wednesday before the Council
meeting date.
I accept
[This is an automated email notification -- please do not respond]
25
A YEAR AT A GLANCE
2015 –2016
October 26, 2016
26
OVERVIEW
§2015/2016 recap
§Website and communication
§Looking ahead
§Expo 2017
27
2016 RECAP
§2016 Expo
§Future Oxford and the community
§Foundation building
§Partnership growth
§Data analysis
§Breakdown of Community Sustainability
Plan
§Program development
28
WEBSITE REFRESH
29
WEBSITE REFRESH
More information, more engagement …
*no content has been added, all images are design concept
30
LOOKING AHEAD
Future Oxford 2017-2018
31
DATA AND ANALYTICS
§Identify Future Oxford CSP targets by January 2017
§Strategic development and community analysis: February
2017
•Work with Pillar Committees to influence partners to integrate
Future Oxford CSP into their strategic plans
•Create reporting structure for target development
§Create online dashboard to showcase target development
•Recommendation: Tablaou software
•Interactive dashboard
32
REPORT TO COMMUNITY
§Future Oxford first full report to the Community
to be released at the 2017 Future Oxford Expo
§High-level overview of 2016 and the long-term
strategic plans for each target going forward
§Detailed analysis of the 2015/2016 baseline
33
EDUCATION
§Partner with all libraries to provide educational
information that furthers the community dialogue
on sustainability issues
§Host workshops that focus on targets, goals and
action items within the Future Oxford CSP
§Working with Oxford County Libraries and
Manager of Strategic Initiatives to offer education
training and demonstration projects
34
COMMUNITY ENGAGEMENT
§Public forums to begin conversation about
furthering the scope of the Future Oxford CSP
§Starting to look at new community needs
§Hosting round table discussions and world cafes
to gather public input
35
EXPO 2017
April 20, 2017
36
EXPO 2017
April 20, 2017
Oxford Auditorium, Woodstock
www.futureoxford.ca/expo
37
EXPO 2017
§Showcase of all partners working within the
Future Oxford CSP
§Dynamic speakers who represent each pillar
§Student competition that challenges students to
pitch a program that will advance the work of the
Future Oxford CSP
§Release of Future Oxford Report to the
Community
38
QUESTIONS
39
Council Delegation
Request
This Delegation Request form and any written submissions or background information for
consideration by Council must be submitted to the Clerk's office by the following deadline:
4:30 P.M. ON THE MONDAY PRIOR TO THE REQUESTED MEETING DATE
First Name Last Name
Street Address Town/City
Postal Code Phone Number
E-mail Website:
Do you or any members of your party
require any accessibility accommodations?
Yes
No
If yes, how can we assist?
Should you require assistance completing this form, please contact:
Deputy Clerk at 519-688-3009 Ext. 3221 or tsmith@tillsonburg.ca
Please note that submission of this form does not guarantee the approval of your request for
Delegation. The Clerk's office will confirm your Delegation by e-mail after receiving this form.
COMPLETE PAGE TWO (2) OF THIS FORM
40
Delegation Information (Must be completed)
Desired Council meeting date (Council regularly meets the 2nd and 4th Monday of each month):
Subject of Delegation
Names of Spokespersons (and positions)
Name of Group or Person(s) being
represented (if applicable)
Brief Summary of Issue or Purpose of Delegation
Will there be a Power Point presentation accompanying the Delegation
Yes
No
Have you been in contact with a Staff member regarding the Delegation topic?
Yes
No
If yes, please list the Staff member(s) you have been working with?
I acknowledge Delegations are limited to fifteen (15) minutes each:
I accept
I acknowledge that all presentation material must be submitted by 4:30 pm the Friday before the
meeting date:
I accept
41
Personal information on this form is collected under the legal authority of the Municipal Act, as amended. The
information is collected and maintained for purpose of creating a records that is available to the general public,
pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this
collection should be directed to the Municipal Clerk, Town of Tillsonburg, 200 Broadway Street, 2nd Floor,
Tillsonburg, ON, N4G 5A7, Telephone 519-688-3009 Ext. 3224.
42
Heritage, Beautification and Cemetery Committee
Beautification Working Group Report to Tillsonburg Council
November 2016
A Multi-Year Plan for Beautification in the Town of Tillsonburg
Background
A delegation from the Tillsonburg Horticultural Society to the Heritage, Beautification and
Cemetery Advisory Committee in 2015 expressed concern for beautification efforts in the
downtown core. In the past few years the flowers were pretty much gone before Labour
Day. Broadway wasn’t looking its best. The committee agreed that the appearance of the
downtown area was of equal importance to not just the merchants and property owners in
the area but to all local residents. The recommendation of the Heritage Beautification and
Cemetery Committee coming from this discussion was to investigate and form a subcom-
mittee that could make recommendations in this regard.
A Beautification Working Group was formed with representation from key areas with vest-
ed interests in the beautification of Tillsonburg including the Heritage, Beautification and
Cemetery Committee, The Business Improvement Area Board (B.I.A.), The Tillsonburg Hor-
ticultural Society, Tillsonburg Parks and Recreation, Tillsonburg Council and Tillsonburg
Garden Gate.
The committee’s initial discussions focussed on the premise that downtown beautification
can:
•generate interest and traffic
•have wide ranging benefits for businesses, residents and visitors
•reflect a town’s character
•attract business investment, professionals and their families
•improve a town’s reputation
•add to home values, and
•could lead to better behaviour.
43
Terms of Reference
The mandate of the committee expanded to include town-wide beautification and Terms
of Reference were approved as follows:
•Develop strategies for the beautification of public spaces, commercial and residential
neighbourhoods, and entrance gateways to the Town of Tillsonburg including landscap-
ing and streetscaping.
•Make recommendations to the Heritage, Beautification and Cemetery Committee for
the overall vision of the above.
•Develop and recommend a budget and implementation plan for the above.
•Foster civic pride, environmental protection and beautification through community par-
ticipation.
•Organize and participate in new beautification and improvement projects such as but
not limited to tree planting and spring clean-up.
Developing Plans
Fanshawe College entered the Tillsonburg beautification picture when they agreed to
bring a class of students to visit the downtown area. Multiple groups of students presented
plans for Broadway, the main street and amenity areas including the Oxford and Broadway
Street parkette sometimes referred to as the Sears parkette (potential renaming opportuni-
ty in exchange for funding for redevelopment), as well as the area of the Rotary Clock
Tower. In addition, the chair of the working group put forward the McLaughlin-owned
space opposite the Station Arts Centre for possible development as a park.
Using their horticultural and landscape design skills and abilities the students developed
concepts and put forward beautification plans for us to consider.
Common themes in all of the presentations included trees - mature trees in the downtown
area along with a recommendation to ensure the trees would receive adequate water to
extend their lives using an underground substructure from companies such as SilvaCell or
DeepRoot. We saw beautiful trees in all of the areas the students developed plans for -
lots of trees, and lights.
We became familiar with new terms such as parklette which in essence takes the space of
a couple of parking spaces and turns them into a comfortable seating or resting area for
warm weather months.
44
Their designs included plans for lighting and sound, splash pads and ice rinks. An entrance
sign welcoming travellers to Broadway, paths, and even routes that would enable trucks to
bypass the downtown core.
To choose themes for their designs the students researched Tillsonburg's past and made
suggestions for designs that would include our railway/train history and airport history.
They incorporated oxen from the carts that could make a full-turn on our wide main street
as well as the wheels from the wagons that they pulled.
They talked about street art, bollards and rain gardens. They said that Tillsonburg remind-
ed them of Orangeville and Collingwood and said there was potential for an amazing
downtown here.
Regretfully (or perhaps thankfully) their plans didn’t include cost estimates or engineered
drawings. Left to our own devices the committee returned to focus on what we could real-
istically (without a generous budget) do at the present time.
Back to the Beginning - Let’s Beautify Broadway
The establishment of the committee began with the need to beautify Broadway. In an ef-
fort to do something significant in the 2016 growing season, a plan to place large plant-
filled demonstration urns at intersections on Broadway materialized. By mid-June, with the
amazing support and contributions of Matt Fenn owner of Tillsonburg Garden Gate, the
four corners of Broadway and Ridout as well as Broadway and Brock streets featured these
large urns filled with potato vine, petunias and canna lilies. These continued to bloom and
grow through the summer and lasted well into the fall. Toward late October Matt removed
them but through that entire time flattering comments about the urns as well as questions
about the plants were fielded by participants in the project as well as downtown BIA mer-
chants. The project’s impressive impact could certainly be considered a success with con-
tinuous positive feedback from residents, business owners and visitors and very minor
vandalism.
A huge thank you to the Knights of Columbus whose financial support ($2000) made the
project possible, to Tillsonburg Garden Gate for their donation ($1400) of urns and plants
plus hours of consultative services, and to the Tillsonburg Horticultural Society for funding
($1500) some of the watering and maintenance while financially supporting the hanging
baskets project of the B.I.A. The B.I.A. covered the very large expense ($5000) of watering
and fertilizing for both the hanging baskets as well as the urns between mid June and Au-
gust. The remaining six weeks of watering were, as mentioned, supported by the Knights
of Columbus and the Tillsonburg Horticultural Society.
45
In 2013 40 hanging baskets were placed along Broadway, in 2014 there were 25 and again
in 2015 there were 25. To create floral impact the optimum coverage should include 49
hanging baskets evenly spaced between London Street and Venison Street. The cost of
the baskets along with the maintenance and watering throughout the growing season are
costly. The hanging baskets beautification project has been headed up by the B.I.A. with
financial support from the Tillsonburg Horticultural Society.
It is the majority opinion of the committee going forward that the hanging baskets on
Broadway lack the presence that can be gained with the large urns. This is in part due to
the existing trees that block the view of the baskets and the placement of the baskets on
utility poles which also support an assortment of parking and municipal signage. Hanging
baskets can best make a strong impression when they are placed at regular intervals on
evenly spaced lamp posts.
Onward and Forward
Throughout their deliberations in 2016 the Beautification Working Group continued to
consider other beautification efforts for Tillsonburg in amenity areas as well as at gateways.
These will be on the schedule for development as we move forward.
Year One - 2017, Canada’s 150th
In 2017 we will celebrate Canada’s 150th birthday. Plans for beautification in the down-
town area will be coloured red and white including red and white banners, as well as red
and white plants in hanging baskets and urns. We understand that the B.I.A. is putting
forward a plan to fund the banners and hanging baskets through their budget.
It is the feeling of the Beautification Working Group that the large urns have more pres-
ence, make more of a statement for both pedestrians as well as drivers. A source or
sources of funding to expand and continue this project will need to be identified.
The cost of placing urns on every street corner from Bridge to London Streets can be
viewed on Appendix A. The cost of the urns themselves without plantings is a one-time
cost. With proper care the urns can last for eight to 10 years. There has also been consid-
eration for grouping urns for more impact. Costs for medium-sized urns is also included on
the Appendix A chart. It is estimated that the cost of contracting out watering for 22 large
urns would total $7,200 for continued watering and maintenance for 18 weeks from mid-
June through to mid-October.
46
A drawing illustrating the look of Broadway with banners, baskets and urns can be seen on
Appendix B.
The Tillsonburg Horticultural Society is considering a plan to launch a commercial beautifi-
cation project for retailers and businesses in the downtown core in 2017. To decorate
storefronts and businesses, urns planted with flowers in red and white will be available for
purchase. The $75 cost includes a fully-planted urn, a watering can, fertilizer, and care in-
structions. For information contact Christine Nagy 519-688-9582.
Plans to beautify the gateway signs at north Broadway (near Stauffer Motors) and on Hwy.
3 (opposite Clearview Drive) could be managed by Parks and Facilities and these will also
focus on red and white for Canada’s 150th. The Marketing and Development group are
replacing the sign inserts with Tillsonburg’s new branded logo. In the longer term the base
of these gateway signs which currently consists of worn-looking wood could be replaced
with a stone or brick facing. A recommendation to consider placement of a gateway sign
on Simcoe Street at the town’s east side will come forward as well.
Currently plantings at the gateway signs consist of small evergreen shrubs with some
perennials. The Beautification Working Group will put forward a recommendation for taller
perennial plantings that move in the wind and bloom in mass plantings to attract attention.
The Crime Stoppers sign near Stauffers is placed closer to the highway and is taller than
the Tillsonburg sign so it takes attention away from the Tillsonburg sign. Perhaps Crime
Stoppers would be amenable to moving their sign.
The committee recommends that municipal properties including the Tillsonburg Fire Hall,
the Customer Service Centre, the Works Department, Lake Lisgar Waterpark and the
Community Centre should share common beautification elements to be readily identified
as public buildings. In 2017 the focus could be Canada 150 red and white. In future years
common themes and elements can be determined.
Year 2 (2018)
Plans for revitalizing the Broadway and Oxford Street parkette will be the focus of Year Two
in 2018. With a large bubbling rock that is often green at its centre, the parkette looks un-
inviting and tired. Efforts to bring people into the parkette to relax, to lunch, or to enjoy
the outdoors will be the impetus of the design. Large trees will shade the area. Discussions
have included a gazebo, a larger fountain, or a meditation garden as a focus for the par-
kette. The Heritage, Beautification and Cemetery Committee will prepare a request for
funds in 2017 and/or 2018 that will support a design/build project to be undertaken for
this space.
47
Also in year two the Beautification Working Group recommends moving outward from
Broadway in the downtown core with flower-filled, medium-sized pots on side streets on
Bridge, Washington Grand, Ridout, Brock and Oxford Streets from Bidwell to Harvey.
When the committee presented to the Development Advisory Committee earlier this year
a member of that committee suggested a program that would involve local landscapers in
beautification efforts in the community. In exchange for their professional efforts in design-
ing and planting and maintaining a public space the company would be appropriately rec-
ognized for their contribution to local beautification efforts. Possible park areas that could
be included in this project include Mineral Springs, Newman Park, Library Park, Simcoe
Street Bridge, Coronation Park, Participark, and Trail Entrances, etc.
As well, a program to involve local residents in an Adopt-A-Park program for beautification
could be investigated. Smaller gardens in neighbourhood parks could be designed, plant-
ed, and maintained by nearby, interested individuals or families. These parks could include
Cadman, Glendale, Cranberry, Gyulveszi, Trottier, Southridge, Westmount, and Oak Parks,
as well as greens spaces like the one at the corner of Maple Lane and Concession Street
East. Signs reading “Planted and Nurtured by” with the name(s) of the participants will
recognize these volunteer efforts.
Year 3 (2019)
Plans to revitalize the Rotary Clock Tower area will come forward in 2019. The committee
recommends investigating the possibility of this amenity area be expanded using munici-
pal property to the west. Doubling the depth from Broadway west would significantly in-
crease the visibility and impact of the park with potential for relaxation and resting areas
for adults and children. Again, larger trees for shade are important. Fanshawe student
projects included an outdoor skating area recommendation. Currently there are historical
photos of the area in glass cases in the clock tower space and this needs to be either sig-
nificantly upgraded or rethought.
Investments in Beautification
Current public beautification efforts in the Town of Tillsonburg are uncoordinated and lack
impact. Although there are municipal dollars spent on beautification efforts these are diffi-
cult to identify and not as effective as they could be because the efforts these dollars sup-
port have little cohesion. It’s important to identify these dollars spent and analyze how
they can best be directed. Evidence of strong beautification efforts can be seen in parts of
the cemetery where perennial plants bloom throughout the season and landscape materi-
48
als, shrubs and trees are well placed. These efforts can be credited to Parks and Facilities
as well as Cemetery staff.
The Tillsonburg B.I.A. is responsible for beautification in the downtown area. Their budget
for beautification in 2017 is expected to be directed to hanging baskets and banners.
Much of the budget will be spent on watering which they currently contract out.
With an annual membership exceeding 200, the Tillsonburg Horticultural Society coordi-
nates beautification efforts in the community in a number of places. This includes volun-
teer efforts in designing and planting, nourishing and maintaining. These beautification
projects include Annandale National Historic Site, the Livingston Centre, the Royal Cana-
dian Legion, the Senior Centre, the Station Arts Centre and Woodingford Lodge. The so-
ciety spends approximately $4,500 on its beautification efforts each year. As well, local
businesses and individuals donate plant material.
Summary Recommendations
There are beautification recommendations sprinkled throughout this report. This last sec-
tion is an effort to draw them together and focus on recommendations that will help deliv-
er improved results for dollars spent on beautification in Tillsonburg.
•That the Tillsonburg Parks and Facilities Department head up beautification efforts in
the Town of Tillsonburg including design, planting, watering and maintenance of gate-
way gardens, gardens at municipal buildings, park entrances, and trail heads as well as
maintenance and watering of street urns. The dollars currently used to contract beautifi-
cation-related services could be directed instead toward internal beautification efforts.
An increase in staff, particularly during the late spring, summer and early fall seasons will
be required to support this change in direction. There are opportunities for enlisting co-
op students or summer students through landscape design programs at community col-
leges such as Fanshawe College, and Niagara Parks. Additional equipment required
would include a water tank and a pump with the intent of adapting these for use on an
existing town vehicle(s).
•That the potential to raise dollars for beautification from service clubs and community
groups be managed by the Tillsonburg Horticultural Society as it has non-profit status.
Like the Knights of Columbus, perhaps other organizations or businesses would be will-
ing to contribute to the beautification of Tillsonburg.
•That the Town of Tillsonburg support town-wide beautification efforts through budgeted
dollars and assigned staff, and through recognition programs for voluntary contributors
49
to beautification efforts including the Tillsonburg Horticultural Society, local landscape
and garden companies, neighbourhood gardeners, etc.
•That the Town of Tillsonburg revise its committee structure to allow for an independent
Beautification Committee. The responsibilities of the Heritage, Beautification and
Cemetery Committee are too broad to allow for careful consideration of all of its areas
of responsibility.
The Beautification Working Group is bringing this report to council at this time because as
a subcommittee of the larger Heritage, Beautification and Cemetery Committee we have
been notified by staff that our term is for a defined period of time and our objective of
preparing a multi-year plan for beautification should be presented within that period. We
are well aware that planning for beautification deserves ongoing efforts and that the sub-
committee, as a committee in its own right, could continue the process indefinitely. In the
interim, perhaps this group could reconvene, at council's request, as specific beautification
projects move forward.
Beautification Working Group Members
•Christine Nagy (Chair), Tillsonburg Horticultural Society
•Wendy Cameron, B.I.A.
•Paul DeCloet, Heritage, Beautification and Cemetery Committee
•Penny Esseltine, Councillor
•Matthew Fenn, Tillsonburg Garden Gate
•John Kirkland, B.I.A.
•Sue Saelens, Heritage, Beautification and Cemetery Committee
•Staff Liaison: Corey Hill, Parks and Facilities
50
Appendix A (Projected Costs for Large Planter Urns - 2017 through 2020)
Downtown Projected Costs for Street Urns:
•Prices are subject to change given that 2017 (and beyond) costs have not be
finalized by suppliers.
•Applicable taxes will apply.
•Maintenance and watering costs are extra.
•No financial provisions have been made for lost or damaged planters and/or flowers.
Item / Descrip-
tion
Quantity Unit
Cost
2017 2018 On-Going
Large Planter 36”22 $350.00 $7,700.00
Flowers Only 22 $70.00 $1,540.00 $1,540.00
Medium Planter 26”22 $215.00 $4,730.00
Flowers Only 22 $55.00 $1,210.00
SUB TOTAL $7,700.00 $6,270.00 $2,750.00
51
Appendix B (Downtown Tillsonburg Proposed 2017 Streetscape)
52
From:noreply@esolutionsgroup.ca
To:Tricia Smith
Subject:New Submission Completed for Delegation Request Form
Date:November-07-16 4:26:04 PM
Hello,
Please note the following response to Delegation Request Form has been submitted at Monday November 7th 2016 4:25 PM with reference number
2016-11-07-036.
First Name
Les
Last Name
Anderson
Street Address
137 Simcoe Street
Town/City
TILLSONBURG
Postal Code
N4G 2J3
Phone Number
519-983-4724
E-mail
info@turtlefest.ca
Website
www.turtlefest.ca
Do you or any members of your party require accessibility
accommodations? No
Council Meeting Date Monday, November 14, 2016
Subject of Delegation 2016 TurtleFest final report
53
Name(s) of Delegates and Position(s) Les Anderson - 2016 chair Virginia Armstrong - BIA representative
Name of Group or Person(s) being represented (if applicable) Tillsonburg TurtleFest
I acknowledge Delegations are limited to fifteen (15) minutes each. I accept
Brief Summary of Issue or Purpose of Delegation To inform Tillsonburg Town Council of 2016 event.
Will there be a Power Point presentation? Yes
Have you been in contact with a Staff member regarding the Delegation topic?
Yes
If yes, please list the Staff member(s) you have been working with.
Cephas Panschow, Rick Cox
I acknowledge that all presentation material must be submitted to the
Clerk's Office by 4:30 p.m. the Wednesday before the Council
meeting date.
I accept
[This is an automated email notification -- please do not respond]
54
FUNDING REQUEST
55
Outline
Turtlefest 2016 Overview
New in 2016
By the Numbers
Partners & Volunteers
Town of Tillsonburg Support
Successes
Turtlefest 2017
56
2016 Overview
6th year for the event
New three-day format
4 different event venues
Downtown Block Party
Family Festival @ Fairgrounds
Annandale NHS
Station Art’s Centre
Expanded events at the Fairgrounds
Skate park competition
Pickle Ball
ATV Madness
Two days of Inflatables
Showcasing Tillsonburg’s people and places
57
New and Returning in 2016
New and exciting entertainment for children and the return of old favourites!
The Fire Guy
Pickleball
Re/Max Balloon
ATV Madness
Canine Watersports Canada (Fairground Saturday and Sunday)
Expanded Silent Auction
50/50 Draw
The extension of the Downtown Block Party on Broadway from Baldwin Street to London Street.
58
By the Numbers
More than 50 activities throughout the weekend.
Over $90,000 in sponsorships from both private & businesses donations.
Anticipating more sponsorships in 2017.
Attendance:
8,500 - Block Party & Stage
5,000+ - Family Festival
800+ - Annandale NHS
600 - Outdoor movie
Plus other venues
Estimated $811,283 in economic spinoffs for the Town of Tillsonburg.
59
Community Partners
112 community partners
Service Clubs
Businesses
Churches
Individuals
Organizations
Charities
60
Volunteers
16 people on the Turtlefest Committee
120+ volunteers
61
Town of Tillsonburg Support
Funding support
Staff support
Insurance
Road closures
Signage placement
Maps
Last minute emergencies!!!
Event clean up for all
three days.
62
Successes
One entrance fee for Family
Festival at Fairgrounds
No crowd control issues
Extensive community
support
Integration with Discover
Tillsonburg and the
Discover Tillsonburg
Magazine.
63
64
65
66
From:noreply@esolutionsgroup.ca
To:Tricia Smith
Subject:New Submission Completed for Delegation Request Form
Date:November-17-16 2:48:03 PM
Hello,
Please note the following response to Delegation Request Form has been submitted at Thursday November 17th 2016 2:47 PM with reference
number 2016-11-17-033.
First Name
Rick
Last Name
Shirran
Street Address
155 Broadway St
Town/City
Tillsonburg
Postal Code
N4G 4H3
Phone Number
519-842-3132
E-mail
Rick_Shirran@can.salvationarmy.org
Do you or any members of your party require accessibility
accommodations? No
Council Meeting Date November 28, 2016
Subject of Delegation The Salvation Army Community & Family Services Community
Ministry for Tillsonburg and area
Name(s) of Delegates and Position(s)
67
Major Rick Shirran - Executive Director of The Salvation Army Church & Community & Family Services Donna Acre - Community Ministries
Coordinator Amanda Mueller - Community & Family Services Worker
I acknowledge Delegations are limited to fifteen (15) minutes each.
I accept
Brief Summary of Issue or Purpose of Delegation
To inform council regarding the work and ministry of The Salvation
Army to the community and surrounding areas throughout the year
and especially over the Christmas Season.
Will there be a Power Point presentation?
No
Have you been in contact with a Staff member regarding the
Delegation topic? No
I acknowledge that all presentation material must be submitted to the Clerk's Office by 4:30 p.m. the Wednesday before the Council
meeting date.
I accept
[This is an automated email notification -- please do not respond]
68
Report No: CASPO 2016-281 COMMUNITY AND STRATEGIC PLANNING
Council Date: November 28, 2016
To: Mayor and Members of Tillsonburg Council
From: Eric Gilbert, Senior Planner, Community and Strategic Planning
Application for Zone Change
ZN 7-15-07 – Rick & Marianne Klyn
REPORT HIGHLIGHTS
• The application for zone change proposes to rezone the subject property from ‘Service Commercial Zone (SC)’ to ‘Special Service Commercial Zone (SC-xx)’ to permit a
‘liquidation retail establishment” as an additional permitted use on the subject property.
• Agency and public circulation did not raise any concerns.
• Planning staff are recommending that the application given favourable consideration, as it is
generally consistent with the policies of the Official Plan respecting non-conforming uses.
DISCUSSION
Background
OWNER: Rick & Marianne Klyn RR#1, Norwich ON N0J 1P0
LOCATION:
The subject property is legally described as Part Lot 1724 & Lot 1725, Plan 500, Town of
Tillsonburg. The subject property is located on the southwest corner of Simcoe Street and Ontario Street. The lands are municipally known as 129 Simcoe Street, Tillsonburg.
COUNTY OF OXFORD OFFICIAL PLAN:
Schedule “T-1” Town of Tillsonburg Land Use Plan Service Commercial
TOWN OF TILLSONBURG ZONING BY-LAW NO.3295: Existing Zoning: Service Commercial Zone (SC)
Proposed Zoning: Special Service Commercial Zone (SC-xx)
Page 1 of 6 69
Report No: CASPO 2016-281 COMMUNITY AND STRATEGIC PLANNING
Council Date: November 28, 2016 PROPOSAL:
The purpose of the Application for Zone Change is to permit a ‘liquidation retail outlet’ as an additional permitted use on the subject property.
The subject property comprises an area of approximately 817 m2 (8, 794 ft2) and contains a single storey commercial building with an approximate gross floor area of 483 m2 (5200 ft2).
The commercial space is currently vacant.
Surrounding land uses to the west and north are service commercial uses, including a gas
station and automobile service and sales establishment, land uses to the south and east are low density residential uses.
Plate 1, Existing Zoning & Location Map, shows the location of the subject property and the existing zoning in the immediate vicinity.
Plate 2, 2015 Air Photo with Existing Zoning, provides an aerial view of the subject property.
Application Review
PROVINCIAL POLICY STATEMENT:
The 2014 Provincial Policy Statement (PPS) provides policy direction on matters of provincial
interest related to land use planning and development. Under Section 3 of the Planning Act,
where a municipality is exercising its authority affecting a planning matter, such decisions “shall be consistent with” all policy statements issued under the Act.
Section 1.1.3.1 of the PPS states that Settlement Areas will be the focus of growth and their vitality and regeneration shall be promoted.
Section 1.3.1 of the PPS states that planning authorities shall promote economic development and competitiveness by:
- providing an appropriate mix and range of employment to meet long-term needs; - providing opportunities for a diversified economic base, including the maintenance of a
range and choice of suitable sites for employment uses which support a wide range of
economic activities and ancillary uses and take into account the needs of existing and future businesses;
- planning for, protecting and preserving employment areas for current and future uses;
and - ensuring the necessary infrastructure is provided to support current and projected
needs.
OFFICIAL PLAN:
The subject lands are designated ‘Service Commercial’ according to the Land Use Plan for the Town of Tillsonburg, as contained in the Official Plan. Areas designated for Service
Commercial use are intended to provide for a broad range of commercial uses that, for the most
part, are not suited to locations within the Central Area because of their site area, access or exposure requirements or due to incompatibility or land use conflicts with residential
development.
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Report No: CASPO 2016-281 COMMUNITY AND STRATEGIC PLANNING
Council Date: November 28, 2016 Generally, Service Commercial uses cater to vehicular traffic and single-purpose shopping trips
where customers are typically generated from passing traffic or a wide ranging market area. Service Commercial uses will have access to an arterial or collector road.
New uses permitted within the Service Commercial designation include video rental establishments, commercial recreational establishments, automotive service stations, gas bars, car wash facilities, retail sales of automotive supplies, automated teller machines or kiosks,
tourist information outlets or kiosks, hotel, motels, automotive services, automotive dealerships, building supply outlets and hardware stores, nurseries and garden centres, animal hospitals and
boarding kennels, assembly halls and private clubs, personal services, convenience commercial
uses, retail food stores, recreation and entertainment uses, restaurants, uses which require large areas for on-site storage of goods or vehicles and other types of commercial uses that
offer service to the travelling public, business and industry.
The scale of uses within the Service Commercial designation will generally range from 3,500 ft2
(325 m2) to 50,000 ft2 (4,645 m2). Uses of less than 3,500 ft2 (325 m2) will be encouraged to
locate in the Central Area, where appropriate.
The vision of the Central Area as articulated in the Official Plan is for a multi-functional core, serving as the business, cultural and administrative centre of the Town with sub areas to increase the diversity of activities to increase the number of people living and working in the
Central Area over the Downtown. It is intended that the retail function of the Central Area is to be promoted by continuing to permit
a full range of uses in the commercial core, while limiting the type, size, and scale of retail uses which are permitted outside the commercial core through the Zoning By-Law.
The Central Area will be the first priority location for shopping area facilities and other uses that serve the primary trade area. New commercial development should, where feasible, be located
in the Central Area to complement the existing commercial Structure of the Central Area. New
or expanding retail developments outside of the Central Area requiring a planning approval will be subject to planning and market impact studies in accordance with Section 8.3.3.1 which
show to the satisfaction of the County and the Town of Tillsonburg, that the type and size of
proposed facilities are warranted, that no suitable Central Area locations are available for such facilities, and that the planned function of Tillsonburg’s Central Area will not be significantly
prejudiced or impacted. Chapter 10 of the Official Plan contains policies which recognize the importance of the Zoning
By-law in implementing the Plan. It is the intent of the Official Plan that the long-term use of land conform with objectives and policies of the Plan and it is the intent that non-conforming uses will convert, relocate or redevelop over time so that the subject land may be used in
conformity with the relevant policies of the Plan. Notwithstanding the foregoing, legally established uses or a use that is permitted by existing
zoning which does not conform to the Official Plan may be recognized as a permitted use in the municipal Zoning By-law in some circumstances. Further, where a use is recognized by existing
zoning, but does not conform with the Plan, Area Councils may permit minor expansion or minor
change in use provided that:
- Existing or proposed services, including water supply, sewage facilities, stormwater
management and road access are adequate or will be made adequate to serve the proposed use;
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Report No: CASPO 2016-281 COMMUNITY AND STRATEGIC PLANNING
Council Date: November 28, 2016 - Parking and loading facilities are adequate or will be made adequate to serve the
proposed development; - The proposal will be compatible with existing land uses in the vicinity in terms of noise, odour, emissions, vehicular traffic and visual intrusion and may be required to include
measures that reduce nuisances, protect adjacent properties and improve compatibility of the use with the surrounding area. Proposals may be subject to site plan control to ensure land use compatibility;
- Proposals shall comply with the policies of Section 3.2, Environmental Resource Policies.
TOWN OF TILLSONBURG ZONING BY-LAW:
The subject property is currently zoned ‘’Service Commercial Zone (SC)’, according to the Town
of Tillsonburg Zoning By-law.
Permitted uses within the ‘Service Commercial Zone (SC)’ include a wide variety of automobile-
oriented service-commercial uses outlined in Section 14.1, including furniture and home appliance sales and service establishment.
Retail store is defined as “a building or part of a building, in which goods, wares, merchandise, or articles are offered for sale, but do not include any establishment otherwise defined or
classified herein”. A retail store, as defined above, is not a permitted use in the Service Commercial zone.
AGENCY COMMENTS:
The application was circulated to various public agencies considered to have an interest in the proposal.
The Town Engineering Department, Town Building Services Department, Oxford County Public Works Department, and Tillsonburg Chamber of Commerce indicated that they had no concerns
with the proposal.
The Town’s Development Commissioner provided the following comments:
In terms of the application, it is noted that there are approximately 18 commercial listings in the downtown core at this time. However, the only commercial properties that come close to this
size are the 69 Broadway property, which currently is listed at 3,515 SF in size and the 97
Broadway property at 2,532 SF in size. Both of these properties are significantly smaller than the 5,200 SF of the 129 Simcoe St property although this calculation does not include any
potential storage/usable space in the basements for the Broadway properties.
There would appear to be a lack of loading docks/space for the 69 Broadway property although
it appears that there is some opportunity for loading at the 87 Broadway property through Fox Alley.
The 129 Simcoe St property has been vacant, more or less, for a number of years and has not been able to support a viable business operation for extended periods. This may be due to
specific site characteristics, i.e. less than optimal parking/access or other market reasons.
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Report No: CASPO 2016-281 COMMUNITY AND STRATEGIC PLANNING
Council Date: November 28, 2016 As most liquidation/surplus type retail uses are located in suburban areas, and this is true for
the Tillsonburg market as well, it would appear that this is a suitable use for the property. PUBLIC CONSULTATION:
Notice of complete application and notice of public meeting regarding this application was circulated to surrounding property owners on two occasions, November 3, 2016 & November
14, 2016. At the time this report was written, no comments or concerns had been received from the public.
Planning Analysis The application for zone change proposes to permit a ‘liquidation retail establishment’ on the
subject lands on a site specific basis. The use is proposed to be established within a vacant
storefront, approximately 483 m2 (5200 ft2) in size. It is understood that the property has been used for various liquidation retail and surplus goods stores for a significant time in the past,
notwithstanding the zoning of the site.
Planning staff note that the sale of furniture and household appliances are permitted in the
Service Commercial zone and no relief is required to accommodate those uses, if the proposed
business offered these items for sale. It is the diverse and ever-changing combination of goods offered for sale in a liquidation retail setting that requires zoning approval.
The policy framework for employment areas in Tillsonburg as contained in the Official Plan is designed to ensure that the Central Area of the Town, encompassing the Central Business
District and the Entrepreneurial District, remains as the most functionally diverse area of the Town and will serve as the primary business, cultural, and administrative centre within the Town. Supporting elements of the policy framework include Official Plan policies directing
business, professional, retail and other uses to the Central Area first, and limiting the proliferation of these uses elsewhere in the Town.
In this particular instance, Planning staff are of the opinion that the proposed rezoning will recognize the historical use of the lands as a liquidation retail outlet and surplus goods store.
The lands are located in proximity to an arterial road and are not expected to negatively impact
the traffic or surrounding land uses and no exterior alterations or additions are proposed to the existing building. Further, the proposed use is not expected to generate a significant increase in
parking demand relative to the subject property’s historical use, and the limited parking provided
onsite is similar to many other service commercial uses on Simcoe Street in the vicinity, which are located on small commercial lots.
With respect to compatibility with surrounding lands uses, this Office is of the opinion that the expanded liquidation retail outlet is appropriate and will have no significant impacts beyond
those that can reasonably be expected from many of the uses permitted in the SC Zone. No objections to the application for zone change were raised during the agency circulation. It is
the opinion of this Office that the proposed zone change application is consistent with PPS and complies with the policies of the County Official Plan respecting non-conforming uses.
In light of the foregoing, Planning staff are of the opinion that the applicant’s proposal to rezone the subject property to include a liquidation retail outlet as an additional permitted use on the
Service Commercial lands could be given favourable consideration.
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Report No: CASPO 2016-281 COMMUNITY AND STRATEGIC PLANNING
Council Date: November 28, 2016 A zoning by-law amendment will be prepared and brought forward to the December 12th Council
meeting. RECOMMENDATION
1. It is recommended that the Council of the Town of Tillsonburg approve in principle the zone change application submitted by Rick & Marianne Klyn, whereby the lands described as Part Lot 1724 & Lot 1725, Plan 500, Town of Tillsonburg, known
municipally as 129 Simcoe Street are to be rezoned from ‘Service Commercial Zone (SC)’ to ‘Special Service Commercial Zone (SC-xx)’ to permit a “liquidation retail store”.
SIGNATURES
Authored by: Original signed by Eric Gilbert, MCIP RPP,
Senior Planner
Approved for submission: Original signed by Gordon K. Hough, RPP Director
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November 1, 2016
This map is a user generated static output from an Internet mapping site andis for reference only. Data layers that appear on this map may or may not beaccurate, current, or otherwise reliable. This is not a plan of survey
Legend
770
Notes
NAD_1983_UTM_Zone_17N
38 Meters
Parcel Lines
Property Boundary
Assessment Boundary
Unit
Road
Municipal Boundary
Environmental Protection/Flood Overlay
Flood Fringe
Floodway
Environmental Protection (EP1)
Environmental Protection (EP2)
Zoning Floodlines/Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority Regulation Limit
Regulatory Flood And Fill Lines
Zoning (Displays 1:16000 to 1:500)
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November 1, 2016
This map is a user generated static output from an Internet mapping site andis for reference only. Data layers that appear on this map may or may not beaccurate, current, or otherwise reliable. This is not a plan of survey
Legend
260
Notes
NAD_1983_UTM_Zone_17N
13 Meters
Parcel Lines
Property Boundary
Assessment Boundary
Unit
Road
Municipal Boundary
Environmental Protection/Flood Overlay
Flood Fringe
Floodway
Environmental Protection (EP1)
Environmental Protection (EP2)
Zoning Floodlines/Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority Regulation Limit
Regulatory Flood And Fill Lines
Zoning (Displays 1:16000 to 1:500)
80
Subject Property Looking South on Simcoe Street
Site Photos ZN 7-16-07: Klyn
Subject Property Looking West on Ontario Street
81
Subject Property Looking Northwest on Ontario Street
Site Photos ZN 7-16-07: Klyn
Subject Property Looking West on Ontario Street
82
Report Title Update - County of Oxford
Report No. MYR 16-11
Author Mayor Molnar
Meeting Type Council Meeting
Council Date November 28, 2016
Attachments
RECOMMENDATION:
THAT Council receives report MYR 16-11 as information.
EXECUTIVE SUMMARY
The purpose of this report is to provide information regarding any reports and
recommendations from local representation at Oxford County Council.
CONSULTATION/COMMUNICATION
As a result of the effort to expand access to knowledge and information for Town Council
and local stakeholders, this report is intended to provide material on activities that transpire
at Oxford County Council that may have an impact on the Town of Tillsonburg. Further, this
type of report will further satisfy mandates as reinforced in the Community Strategic Plan to provide for a more accessible and open governance model.
INFORMATION
• On October 26, 2016, Report PW 2016-58 requested the adoption of Water and
Wastewater Reserve transfers and direction to proceed with proposed future rates
pending further review. Amending direction will provide the opportunity for all
citizens and municipalities to make comment on the proposed rate structures in
advance of any supplemental report on January 25, 2016. The Town of Tillsonburg,
including Council, would be encouraged to participate in this opportunity for input.
• County Council has had the first two of three scheduled meetings to review the 2017
Business Plans and Budget. The current variance from 2016 represents an initial draft increase of requirement from taxation of 4.48%. Additional deliberations will take
place on November 30, with an anticipated presentation for adoption of the material
at the December 14 meeting of County Council. The opportunity for public comment
remains available, through the Speak-Up Oxford portal at www.oxfordcounty,ca, until
December 8, 2016. The Mayor, CAO and members of Senior Management team have reviewed the County Business Plans to ensure local initiatives are aligned with our
mutual priorities.
Page 1 / 2 MYR 16-11
83
• Further to the draft budget as referenced above, this does include the final phase
construction of North Street (CR20) and full build out of Potters Road (CR37) from
Simcoe Street to Lorraine Ave.
• Report PW 2016-64, introduced the option for an amended off-road Trans-Canada
Trail design that was approved pending endorsement of Tillsonburg Council. This
direction was ultimately ratified at the Town Council meeting of November 14, 2016 in Report RCP 16-37.
• The issue of the opportunity of Shared Court Security costs (CS 2016-25) continues
to be under deliberation. The material report from CAO Calder (CAO 16-11), as
endorsed by municipal Council on September 26, remains an integral part of the
discussion to highlight the concerns of Tillsonburg Council, and as shared by other
municipalities in Oxford. It is now anticipated that this will return for further review
on December 14, 2016 or during the 2017 Budget deliberations.
FINANCIAL IMPACT/FUNDING SOURCE
Whereas the material contained in this report is a summary of Oxford County information,
there is no direct impact on the finances of the Town of Tillsonburg as would require
approval by Municipal Council or direction from corporate staff.
APPROVALS:
Author: Mayor Molnar
Date: 11/28/16
Page 2 / 2 CAO
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Report Title Succession Planning Program
Report No. CAO - HR 16-01
Author Ashley Andrews, Manager of Human Resources
Meeting Type Council Meeting
Council Date NOVEMBER 28, 2016
Attachments
• Performance Appraisal Form
• Town of Tillsonburg Talent Inventory Form
• Talent Review Matrix
RECOMMENDATION
THAT Report CAO - HR 16-01 Succession Planning Program be received for information.
EXECUTIVE SUMMARY
This report contains an overview of the Town’s succession planning program from
implementation to annual review of the program.
BACKGROUND
Based upon recommendation by Council, the Senior Leadership Team has put together a
Succession Planning program to allow for the development of future leaders within the
organization.
Succession planning is a process for identifying and developing employees who have the
potential to fill key leadership roles within the organization. The program increases the availability of experienced and capable employees that are prepared to assume these leadership
positions as they become available.
The program contains five cyclical steps to allow for a review of the organization as a whole, as
well as employees individually. The final steps allow for training and development, and a review period.
Step 1: Align Corporate Service Needs
This step includes assessing whether or not service needs are being met; ensuring appropriate
positions are in place to meet business requirements; and restructuring where necessary to
ensure optimal levels of service are achieved.
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85
Step 2: Define Leadership Competencies
Leadership competencies are skills and behaviors that contribute to optimal performance. By
using a competency-based approach to leadership, we can better identify and develop
employees to include in the program to meet the needs of the organization.
The competencies identified by senior leadership as those most important for leaders to possess include effective communication, the ability to problem solve, innovation, integrity, and
accountability. These competencies are crucial for consideration when determining which
employees to include in the program.
Step 3: Determine Potential Candidates
In this step, employees are selected by the Senior Leadership Team based on several factors,
which include performance appraisals, talent inventories, observation by the Senior Leadership Team, employee motivation, interaction with peers, etc.
The performance appraisal process for each employee takes place annually on the employee’s
anniversary within their current position. The Performance Appraisal Form assists both the
manager and employee in recognizing the employee’s key strengths and areas for development. It also helps to identify those employees whose goals or objectives may be to move into a
leadership position at some point in their career with the Town. This information is then used for
individual training and development needs, as well as targeting skilled employees to move into
the succession planning program.
This year, the Talent Inventory Form was introduced to employees. The form consists of several fillable fields that allowed employees to share their previous experience, education, skills, goals and objectives with their managers and directors. Employees were asked to voluntarily complete
the form in order to assist with business continuity, which also allowed senior leadership to
become aware of skills that an employee may have held in another position or organization that
could be beneficial to the Town.
The factors mentioned above were reviewed and compared with the defined leadership
competencies allowing senior leadership to appropriately place employees on the Talent Review
Matrix.
The Talent Review Matrix assesses employees and identifies those with the highest level of
performance and potential to move forward in the program. This is done by placing employees in one of the nine boxes within the matrix. Those employees identified as a Growth Employee,
High Impact Performer, and Future Leader are then selected to move forward within the
succession planning program. Senior leadership reviewed the list of potential candidates and as
a group selected those best suited for the program.
Step 4: Develop Leadership Training program
Senior leadership identifies training and development activities to allow for the employees within
the program to enhance their leadership potential and related experience.
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86
These initiatives will include internal and external leadership training opportunities such as group workshops, off-site training, assisting with special projects, shadowing of management and
senior leadership positions, etc.
At present, senior leadership is in the development phase of this stage.
Step 5: Evaluate, Monitor & Engage
Continual evaluation, monitoring and engaging of both the selected employees and the program will ensure the training and development opportunities are tailored to the employee’s growth
potential, as well as the requirements of the Corporation.
It is important that we plan for the Corporation’s future by ensuring that we have employees who
are prepared to assume a leadership position at any time; whether this is a supervisor, manager,
director or CAO role.
FINANCIAL IMPACT/FUNDING SOURCE
Funding for training and development of employees within the program will be included in the
2017 budget.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
N/A
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Performance Evaluation Form - Manager
Performance Management and an employee Personal Development Plan is an important shared responsibility between you and your employee. The
continued success of the Town of Tillsonburg (the “Town”) depends on our staff.
You will notice that the form is divided into the following six areas:
Section A – Major Contributions and Accomplishments
Section B – Performance Assessment
Section C – Overall Comments
Section D - Summary
Section E – Personal Development Plan / Coaching and Development Needs
Section F – Employee Comments
In keeping with the above noted philosophy, the performance evaluation process begins with you asking the employee to think about their major contributions
and accomplishments in the review period as well as assessing their performance and setting their own goals and objectives. Please provide the employee
form package to the employee and allow them one (1) week to complete their assessment.
Sections A, B, and C will then be completed by you, as their manager. You will rely on different pieces of information from various sources that you have
amassed over the course of the review period. This information will include but is not limited to the job description, the employee’s self- assessment, any
feedback from other managers, and any information from the Town’s customers. Once these sections have been completed, you will book a one-on-one
meeting to review and discuss this with the employee, as well as to jointly create your Personal Development Plan and the associated goals for Section D.
After the review meeting, the employee will be given the completed review, and they will have (10) days to complete Section E. Once completed, the
employee is required to return the review, with their comments and signature to you, and if necessary, you may be required to conduct a follow-up meeting
based on the employee’s comments. Please forward the entire review package, both manager and employee pieces, to your Director for review and sign off.
Once that has been completed, the original review will be stored in your personnel file within the Human Resources Department, as such, if you would like a
copy for your records we suggest that you take a photocopy prior to returning the forms to your manager.
Please note that in order to populate the check boxes with an “x”, you must double click the box. A pop up screen will appear and under the default value you
must choose the “Checked” option and click and OK.
We look forward to a successful review process!
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Page 2 of 10
Performance Evaluation Form
Employee Name:
Anniversary Date:
Position:
Current Grade and Step:
Years Completed in Current Position:
Performance Period From:
To:
Type of Review:
Probationary Period
Anniversary Date
Follow up to Anniversary Date Assessment
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Page 3 of 10
Section A – Major Contributions and Accomplishments
List the major contributions and accomplishments achieved by the employee during the review period. Include details, dates, and any additional information.
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Page 4 of 10
Section B – Performance Assessment
List the major areas of responsibility below. Select one of the three options below with regard to each area of responsibility. Please add comments where applicable.
Areas of Responsibility Employee Performance Comments
Exceeds Expectations
Meets Expectations
Below Expectations
Exceeds Expectations
Meets Expectations
Below Expectations
Exceeds Expectations
Meets Expectations
Below Expectations
DEPENDABILITY
Meets commitments, works independently,
accepts accountability/responsibility, handles
change appropriately, stays focused under
pressure and meets attendance requirements
Exceeds Expectations
Meets Expectations
Below Expectations
PRODUCTIVITY
Ability to complete tasks successfully and
efficiently, manages expected work load, takes
on additional responsibilities as needed, handles
information flow
Exceeds Expectations
Meets Expectations
Below Expectations
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Page 5 of 10
Section B – Performance Assessment
Select one of the three options below with regard to each area of responsibility. Please add comments where applicable.
Area of Responsibility Employee Performance Comments
QUALITY
Is attentive to detail and accuracy, actively
supports quality standards, makes continuous
improvements, takes responsibility for and acts
on quality related problems
Exceeds Expectations
Meets Expectations
Below Expectations
PROBLEM SOLVING AND DECISION MAKING
Ability to find timely solutions to problems,
making appropriate decisions to effectively solve
problems.
Exceeds Expectations
Meets Expectations
Below Expectations
ORGANIZATION AND PLANNNING
Organizing the job, planning ahead, making
efficient use of time and establishing appropriate
and effective follow-up procedures.
Exceeds Expectations
Meets Expectations
Below Expectations
COMMUNICATION
Expression in oral and written communication,
organization of communication, appropriate use
of language.
Exceeds Expectations
Meets Expectations
Below Expectations
TEAM WORK
Getting along with others, understanding of
others, awareness and consideration of others’
viewpoints, offering of assistance, works
effectively with other departments, develops
positive working relationships
Exceeds Expectations
Meets Expectations
Below Expectations
DEVELOPMENT OF EMPLOYEES
(to be completed for supervisory positions only)
Effectiveness in training, giving instructions,
coaching, counseling and appraising
performance.
Exceeds Expectations
Meets Expectations
Below Expectations
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Page 6 of 10
Section C – Manager Overall Comments
Taking into account the employee’s contributions, accomplishments and performance feedback during the review period, please comment on the employee’s overall
performance.
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Page 7 of 10
Summary
To be completed by the immediate manager:
Has the employee maintained the required licenses for the position? Yes No
Please check one of the following categories to denote the employee’s overall performance:
Exceeds Expectations Meets Expectations Below Expectations
This category is used when the employee
regularly exceeds expectations plus:
Consistently demonstrates excellence
throughout all work related tasks
Accomplishments have significant impact on
goals
Actively mentors others
Work is innovative and exceptional
Continuously increases the quality and/or
quantity of contribution
Is a “go to” person
This category is used when the employee
meets all job standards
Their output is consistent with
expectations on most tasks and work is
completed with a minimum amount of
error
The employee fulfills responsibilities and
follows instruction with minimal
supervision but may require assistance
on non-routine assignment
Employees who are new to the position
Employees who handle assignments with little direction or follow up
The employee is consistently
dependable in accomplishing job
assignments as required
position may require additional
For employees whose performance is
frequently below expectations:
Inconsistent demonstration of essential
responsibilities of the job
Needs to demonstrate growth and
improvement in order to meet
expectations
Progression on the salary grid is subject to a satisfactory performance review – based on the above performance review, is this employee eligible to move to
the next step in the salary grid? Yes No
If yes, does this movement in the salary grid result in a salary increase? Yes No
If no, please provide an explanation: _____________________________________________________________________________________
Manager: Date: ___________________
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Page 8 of 10
Section D – Personal Development Plan
To be completed jointly by the manager and employee, please identify your goals and objectives for the next twelve (12) months. Please ensure the objectives are “SMART”
(Specific, Measurable, Attainable, Relevant, Timely).
Goals and Objectives Development activities to support objectives Completion Quarter
Coaching and Development Needs
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Page 9 of 10
Section E - Employee Comments
Were you provided with an opportunity to review this performance review with your immediate manager? Yes □ No □
Please feel free to include any comments pertaining to this review in this section.
Employee Signature: ______________________________ Date: ___________________
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Page 10 of 10
Signatures
This Appraisal has been reviewed and approved by:
Manager: Date: ___________________
Director: Date: ___________________
HR Manager : Date: ___________________ (HR signature indicates assessment completed)
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Town of Tillsonburg Talent Inventory
Name:
Current Position:
Career Development
Career History:
Provide a brief overview of your career history including any and all positions held within the Town of Tillsonburg and as well as relevant positions with previous employers.
Educational Background & Professional Certification:
List your credentials/education including any additional certifications that are relevant.
Key Strengths:
Considering past experience, reviews, training, and jobs tasks, list your key strengths.
Areas for Development:
Considering past experience, reviews, training, and jobs tasks, list any areas where you feel you could benefit from further development.
Career Goals:
Identify your career goals within the Town of Tillsonburg. Be as specific as you can be. For example, if you aspire to be specifically the Director of Operations; or perhaps more general such as a director/manager/supervisor in any department; or to excel within your current position. This is your opportunity to identify your goals.
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Talent Review Matrix
ENGIMA
High potential to advance. Requires
coaching.
May not be suited to position and/or
current manager.
GROWTH EMPLOYEE
Strong leadership competencies. Has
ability to increase technical skills.
Provide additional challenges and
recognition.
FUTURE LEADER
Highest potential for senior
succession. Top talent.
Provide opportunity for leadership
development and promotion.
ASSESS
Performance may be inconsistent.
Need to consider time in role as this
is possible issue for new employee.
Requires development and coaching.
CORE EMPLOYEE
Solid understanding of key positions
responsiblities. Ability to increase
potential over time. Requires
motivation and engagement.
HIGH IMPACT PERFORMER
Strong technical skills. Has ability to
increase technical skills.
Provide addtiional oppportunities
and recognition.
UNDER PERFORMER
Has reached job potential, and is
under performing.
Consider performance development
plan or exit strategy.
EFFECTIVE
Highly valued member of the team.
Solid technical skills. Has reached
career potential. Requires
engagement.
TRUSTED PROFESSIONAL
Specialized or expert talent. Has
reached career potential/goal.
Provide mentorship opportunities.
P
O
T
E
N
T
I
A
L
P E R F O R M A N C E
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Report Title Town Hall Project Steering Committee –
Request for Prequalification (RFPQ) Document
Report No. CAO16-14
Author David Calder on behalf of the Town Hall Project Steering Committee
Meeting Type Council Meeting
Council Date November 28, 2016
Attachments
• REQUEST FOR PREQUALIFICATION - RFPQ
16-001 DESIGN, BUILD, FINANCE,
OWNERSHIP AND OPERATON OF
TILLSONBURG MULTI USE TOWN HALL
RECOMMENDATION
THAT Council receive report CAO 16-14 Town Hall Project Steering Committee – Request for
Prequalification (RFPQ) Document;
AND THAT Council approve the form and release of the Town Hall RFPQ as attached to report
CAO 16-14;
AND THAT Council approve the Town Hall Project Steering Committee’s continued work as the
evaluation committee to review the RFPQ submissions.
EXECUTIVE SUMMARY
The purpose of the Town Hall Project Steering Committee is to provide input, feedback, advice
and recommendations to Council on the business and financial decisions for the location and
construction/renovation of a building for the purpose of a Tillsonburg Town Hall. The primary
function of the Town Hall Project Steering Committee is to take responsibility for establishing a
business case and the achievement of outcomes of the Tillsonburg Town Hall Project as
identified in the Terms of Reference. The first step in the Committee’s work was to define space
needs for a standalone Town Hall taking into account the need for public space, joint space,
Council Chambers, meeting rooms and Town administration offices. The Town Hall Project
Steering Committee reported to Council on May 9, 2016 regarding the results of the Space
Needs Study. On June 27, 2016, the Committee advised Council that a Public Notice was being
released in the form of an Expression of Interest document to seek development interest in a
Town Hall development opportunities. As a follow up to the receipt of a number of Expressions
of Interest, the Committee on August 19, 2016 sought additional information by way of a survey
to those that submitted Expressions of Interest.
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101
CONSULTATION/COMMUNICATION
The Committee has met a number of times over the last number of months to review the results
of the information submitted through the Public Notice (Expression of Interest) seeking interest in
possible Town Hall development opportunities. In addition, the Committee has been discussing
next steps in order to advance the process of an open and transparent procurement process
which would include such steps as the above noted Expression of Interest (EOI), Request for
Prequalification (RFPQ), Request for Proposals (RFP) and future development documents such
as tenders and legal documents. The Committee has decided that prior to preparing and
releasing a Request for Proposal Document (RFP), which would contain defined specifications
and development details, it would be prudent to determine which interested parties (those that
responded through the Expression of Interest and the broader development community) would
have the capability, expertise and resources to execute a Town Hall development. As a result,
the Committee reviewed a number of Request for Prequalifications (RFPQ) sample documents
to determine what form of RFPQ would be appropriate in order to assist in prequalifying
interested parties. At its meeting of November 24, 2016, the Town Hall Project Steering
Committee passed the following recommendation:
”Resolved that the Town Hall Project Committee recommend that Municipal Council adopt
the terms and conditions as contained in the amended RFPQ with a closing date of February
17, 2017.”
In recognition of the expertise of the membership of the Town Hall Project Steering Committee,
staff is further recommending that the Committee continue its work in evaluating the RFPQ
submissions.
A copy of the RFPQ document is attached for Council’s information and review. In addition, Mr.
Marty Klein, Chair of the Town Hall Project Steering Committee will be in attendance to present
and support the recommendation of the Committee.
COMMUNITY STRATEGIC PLAN IMPACT
Excellence in Local Government through the development of a standalone Town Hall as the seat
of government for the municipality of the Town of Tillsonburg.
Ensure the implementation of an appropriate communication strategy to inform the community
and obtain input from the community as the project moves forward.
FINANCIAL IMPACT/FUNDING SOURCE
The Town Hall Project Steering Committee will continue to require some Town funding for
meeting expenses which can be accommodate within the current budget. Any other funding
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102
requests would come to Council for approval prior to any resources being allocated. This could include the need for cost consultants, architectural services, realty services and legal services.
As well, depending on the results of any RFPQ and RFP there may be a need for a funding plan,
including a budget and sources of funding.
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103
DESIGN, BUILD, FINANCE, OWNERSHIP AND
OPERATION OF THE TOWN OF TILLSONBURG
MULTI USE TOWN HALL
Stage 1 – Request for Pre-Qualification
(RFPQ) 16-001
Submission Deadline
DATE: Friday, February 17, 2017
TIME: 3 PM local time
LOCATION:
Town of Tillsonburg Corporate Office
200 Broadway, Suite 204
Tillsonburg, ON N4G 5A7
LATE SUBMISSIONS WILL NOT BE ACCEPTED.
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1. INTRODUCTION
The Corporation of the Town of Tillsonburg (hereinafter referred to as the “Town”) is
seeking qualification submissions from individuals, organizations, or consortia
(hereinafter referred to as the “Respondent”) for the Design, Build, Finance, Ownership
and Operation of multi-use Town Hall building in the Town of Tillsonburg.
The Town Hall Project Steering Committee had previously released a Request for
Expression of Interest on June 27, 2016 with the intent of seeking preliminary
information from parties (public or private agencies, social agencies, educational
institutions, multi-unit residential providers, retailers, local developers etc) interested in
participating in a shared development (“Project”). This was followed by an invitation to
submit additional information via a survey on August 19, 2016.
Based on the information received plus the requirement to follow municipal Purchasing
Policy guidelines, the process management will now shift to the Corporation of the Town
of Tillsonburg (“the Town”). In that regard, the Town is now soliciting qualification
submissions from potential partners as the first step in this process. The intended
outcome of this stage is to detemine a list of qualified Respondents based on the
Mandatory Requirements for the Project..
In order to meet this objective, a three (3) stage process has been developed:
Stage 1: Request for Pre-Qualification (RFPQ)
Stage 2: Request for Proposal (RFP) – All qualifying Respondents invited to
respond
Stage 3: Negotiations or Final Agreement – with one or more short-listed
Respondent(s)
In the second stage, the short-listed Respondents will be invited to respond to a detailed
RFP. The RFP document will describe in full the Town’s requirements and performance
expectations for the agreement with a private sector partner(s). The Town will evaluate
the detailed proposals received from the qualified Respondents and determine whether
the Town’s objectives can be met, and if so, move forward to negotiating the necessary
agreement(s) with the preferred Respondent(s).
The Negotiation and Agreement Stage is the third and last stage of the process. The
specific details of any agreement between the Town and one or more preferred
Respondents may be finalized at that time. Negotiations with more than one
Respondent may take place concurrently.
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2. The Corporation of the Town of Tillsonburg Future Municipal Offices
2.1 Project Vision and Objectives
As a result of a space needs study completed in 2016, the Town of Tillsonburg is
looking to replace and amalgamate its existing municipal offices.
The program area required for a new Town Hall is approximately 25,000 square feet.
For more information, please review the Space Needs Study attached as Schedule A.
The future Town Hall is envisioned to meet the following objectives:
• Located within the Downtown core of the Town;
• Multi-use for various town departments/functions;
• Community “hub” serving as a focal point for community events and gatherings;
and,
• Outdoor public space.
In addition to this, the Town has received (through the Request for Expression of
Interest process) interest from parties who would like to explore the possibility of co-
locating with the Town in the Project. This interest, while not binding, consists of
potential office and residential tenants as detailed in Section 2.2.
The Town will contemplate a 20 year lease agreement with the successful partner, with
an additional option for a 10-year renewal at the end of the original lease agreement
period. The Town will also consider a lease to own option. Respondents will also be
asked to include an Option to Purchase with potential terms in the Request for Proposal
stage of the process.
It is intended that the agreement with the successful proponent will be structured as a
management contract in addition to a lease agreement with remuneration based on a
management fee variable to the quality and quantity of services rendered.
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2.2 Project Components
The Town has identified the following project components for the Future Town Hall:
Component Expected Development Other Possible Developments
Town Hall
Municipal offices as
detailed in the Space Needs Study (Schedule A)
Offices
Other agencies
Offices
Third party or speculative
space available for lease
Residential
Apartments
Commercial
Small café type space
Outdoor public space To be determined
2.3 Schedule
Key Milestone Dates
Stage 1 – Request for Pre-Qualification
RFPQ Release Date December 1, 2016
Inquiries and Questions due by January 23, 2017
Responses provided by addendum February 6, 2017
RFPQ Submission Due Date February 17, 2017
Committee Review and Recommendation
to Council
Approval by Council – Announcement of
Qualified Respondents and Council
approval to proceed to RFP stage
March 31, 2017
Stage 2 – Request for Proposals
RFP Release Date TBD – Q2 2017
RFP Submission due date
Stage 3 – Negotiation and Final
Agreement
Report to Steering Committee TBD – Q3 to Q4 2017
Announcement of preferred proponent(s)
Public Town Hall Meeting
Approval in principle by Council
Negotiations
Final Agreement
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The above are tentative dates only and may be changed by the Corporation of the Town
of Tillsonburg in their sole and absolute discretion.
2.4 Administrative Authority
Clarification
It shall be the Respondent’s responsibility to clarify any points in question with the
Purchasing Agent for the Town of Tillsonburg prior to submitting the proposal.
Verbal clarification shall not be interpreted to change the intent or contents of the pre-
qualification document. The Town retains the right to decline to answer a given enquiry.
No employee or agent of the Town is authorized to amend or waive the
requirements of the pre-qualification document in any way unless the amendment
or waiver is signed by the Purchasing Coordinator. Under no circumstances
shall the Respondent rely upon any information or instructions from the Town, its
employees, or its agents unless the information or instructions are provided in
writing in the form of an Addenda issued by the Purchasing Coordinator.
2.5 Inquiries
All inquiries and/or questions concerning this RFPQ, including specifications, process
and results are to be directed to:
Laurie Kirwin
Purchasing Coordinator
Town of Tillsonburg
(519)688-3009, x2258
200 Broadway, Suite 204
Tillsonburg, ON N4G 5A7
lkirwin@tillsonburg.ca
in writing by email no later than the date specified in Section 2.3. An addendum
containing responses to the questions raised will be provided to registered parties as
per the schedule in Section 2.3.
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3.0 RFPQ SUBMISSION REQUIREMENTS
Respondents are requested to provide brief Submissions in a professional format (not
exceeding 20 pages not including the financial statements and the Optional
Requirements). Submissions should have a table of contents and address the
Mandatory requirements in the order that they appear in the RFQ.
At this stage, the Town does not require the Respondent to provide specific offers nor
full financial details with respect to its interests in providing the Project for the Town of
Tillsonburg.
Respondents should respond to this RFPQ assuming that they will design, construct,
finance, own, maintain and operate the future Town Hall and related works.
3.1 Mandatory Requirements
For a Respondent to be considered for short-listing, the following Mandatory
Requirements must be met. Submissions not fully complying with any of the Mandatory
Requirements will be deemed non-responsive and may be removed from further
consideration by the Town.
a. Respondent Overview
Respondents must provide the following information:
• The name of the Respondent. IF the Respondent is a consortium, partnership,
or joint venture, the names of all parties having any equity interest (“Respondent
Team Member”) in it.
• Name of the legal entity and contact person representing the Respondent for the
project (e.g. to acknowledge receipt of a Submission and to forward requests for
clarification)
• The correct legal names, addresses, business telephone numbers, email
addresses of all key members of the Respondent’s team.
• A description of each Proponent Team Member
• Identify the roles and responsibilities of each Proponent Team Member
b. Design Experience and Qualifications of the Respondent
Proposals should demonstrate the Respondent’s clear record of success in the area of
design expertise required for this Project and a record of success on up to three
projects of similar nature, size, scope and complexity.
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For each project, detail the following:
• The name of the project;
• Scheduled and actual completion date;
• The Proponent Team Members involved and their respective roles;
• Relevance to the Town of Tillsonburg Project;
• Original budget, final cost, and claims settled and outstanding;
• Environmental management;
• Contract type (e.g. traditional procurement, Design/Build & Own,
Design/Build, Finance & Own, etc.);
• Key Learnings; and
• A reference which the Town can contact.
c. Construction Experience and Qualifications of the Respondent
Proposals should demonstrate the Respondent’s clear record of success in the
area of construction expertise required for this Project and a record of success
on up to three projects.
For each project, detail the following:
• The name of the project;
• Scheduled and actual completion date;
• Relevance to the Town of Tillsonburg project;
• Original budget, final cost, and claims settled and outstanding;
• Environmental management;
• Contract type (e.g. traditional procurement, Design/Build & Own,
Design/Build, Finance & Own, etc.);
• Key Learnings; and
• A reference which the Town may contact
d. Operations and Maintenance Experience and Qualifications of the
Respondent
Proposals should demonstrate the Respondent’s clear record of success in the area of
operations/maintenance expertise required for this Project and a record of success on
up to three projects.
For each project, detail the following:
• The name of the project;
• Scheduled and actual completion date;
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• Relevance to the Town of Tillsonburg project;
• Original budget, final cost, and claims settled and outstanding;
• Environmental management;
• Contract type (e.g. traditional procurement, Design/Build & Own,
Design/Build, Finance & Own, etc.);
• Key Learnings; and
• A reference which the Town may contact
e. Financial Capacity
The Respondent should have sufficient financial capacity and resources to
deliver under the proposed partnership arrangement. In this respect, and in
order to assess and confirm the financial viability and capability of the
Respondent to undertake this Project, the Respondent is requested to provide
the following information:
• Details of the financial structure of the Respondent. If the Respondent is a
consortium, partnership or joint venture provide the name of all Proponent
Team Members and the percentage of interest to be held by each
member.
• Audited financial statements for the Respondent and any partnering
company for the most recent fiscal year and previous year. If the
Respondent and any partnering company does not have audited financial
statements, the Respondent and any partnering company is to provide
unaudited financial statements including as a minimum an income
statement, a balance sheet and any notes to the statements.
• Letter of commitment(s) from a financial institution or funder that the
Proponent Team Member(s) is/are financially capable of undertaking the
partnership.
• Confirmation of the relevant Proponent Team Member’s available equity
and working capital for this Project.
• Please stamp all financial documentation “CONFIDENTIAL”
f. Letter of Credit or Agreement to Bond
The Respondent must provide:
• Confirmation from a Canadian financial institution that it will provide an
Irrevocable Letter of Credit, in favor of the Town for this project, in the amount of
$1,000,000.
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• Or, or confirmation from a licenses Canadian bonding company that the
Respondent is able to provide an “Agreement to Bond” in the minimum amount
of $1,000,000.
(Note that neither the Letter of Credit nor the Agreement to Bond is required at this time.
Rather, only confirmation that one can be provided when requested.)
g. Insurance
The Respondent must provide written evidence that they are covered by (or will
be covered by) an insurance provider who may be called upon to provide the
necessary insurance coverage, satisfactory to the Town of Tillsonburg, if they are
short-listed and invited to respond to the RFP. For the purposes of meeting this
requirement at the RFPQ stage, the Respondent shall provide written evidence
from their broker or insurance company in the form of a broker/company letter
that they have, or have the ability to obtain a minimum of $5,000,000 Commercial
General Liability insurance coverage.
Additional insurance coverage may be requiredat the Request for Proposal
Stage.
A template for these items will be will be provided at the time of the Request for
Proposal along with a mandatory hold harmless agreement and indemnification clause.
h. Site Location
The pre-qualification process for the Project includes consideration of development sites
and Respondents may identify sites that they own, sites that are owned by the Town, or
sites that are owned by a third party.
i. Development Plan
The Respondent is to provide a brief overview of the proposed Project, including:
• Preliminary high level description of the development concept being proposed;
• General financing plan for the Project;
• Any specific challenges that may exist, etc.
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3.3 Right to Accept or Reject
The Town reserves the right to reject any or all pre-qualification submissions and to
waive formalities as the interests of the Town may require without stating reasons
therefore acceptable pre-qualification of a Respondent will be contingent upon an
acceptable record of ability, financial wellbeing, experience, performance references,
etc. This invitation should not be construed as a contract to purchase goods for
services.
3.4 Optional Requirements
The Town is interested in receiving feedback on its objectives for this Project.
Respondents should note that such feedback is an optional requirement that will not be
scored, but are encouraged to provide this information so that the Town may develop an
RFP consistent with the market appetite.
• Ideally, the Town would prefer to have the future Town Hall available for
occupancy by January 1, 2019. Do you believe this timeline is realistic and if not
what is your suggested timeline?
• Do you foresee any other potential tenants that could be co-located in a multi-use
facility as part of the Project?
• What role, if any, do you see the Town playing in the successful delivery of this
project?
• Are there any comments you wish to provide in relation to this project?
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4.0 Rules of Procedure
4.1 Qualification of Proposals
All submissions will be rated as to whether or not they meet the requirements of the
Project as outlined below.
REQUIREMENTS
No. Item
M1 (a) Respondent Overview
M2 (b) Design experience and
qualifications of the
Respondent
M3 (c) Construction experience
and qualifications of the
Respondent
M4 (d) Operations and
Maintenance experience
and qualifications of the
Respondent
M5 (e) Financial Capacity
M6 (f) Letter of Credit or
Agreement to Bond
M7 (g) Insurance
M8 (h) Site Location
M8 (i) Development Plan
NOTE: Failure to fully provide the requirements does not necessarily exclude a
Respondent from future consideration.
4.2 Evaluation Committee
Submissions will be qualified by staff and presented to the Town Hall Project Committee
and Town Council with assistance, as needed, by external consultants. .
The Town reserves the right to request written clarifications from one or more of the
Respondents or to request the Respondent to attend a clarification meeting with the
Town Hall Project Committee.
4.3 Basis of Selection
This RFPQ is the first stage of a three-stage partnering process. This stage involves
qualifying Respondents with all qualified respondents being able to submit a proposal
as part of the RFP process.
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4.4 Submission of Response to RFPQ
Respondents must provide Five (5) copies of their Pre-qualification submissions in a
sealed envelope (label attached) clearly indicating the name of the firm, name of the
project and the pre-qualification number (RFPQ 16-001) to the Office of the Purchasing
Coordinatorat 200 Broadway, 2nd Floor, Suite 204, Tillsonburg, Ontario N4G 5A7.. One
(1) electronic copy of the proposal should also be provided by the deadline.
All submissions submitted shall become the property of the Corporation of the Town of
Tillsonburg.
Submissions received after the above due date and time will not be considered, but will
be returned unopened to the Respondent.
4.5 Notes to Respondents
It is essential that the elements contained in the qualification Submission are stated in a
clear and concise manner. Failure to provide complete information as requested will be
to the Respondent’s disadvantage.
Submissions should be submitted in the format requested with a table of contents. If a
Respondent feels that any conditions will restrict it unnecessarily in any way, it should
so state in its Submission. Any deviation from the stipulated conditions should be given
in detail with an explanation as to why they are being proposed. The Town reserves the
right to accept any Submission as submitted without prior negotiations. It is the
responsibility of the Respondent to obtain clarification of the requirements contained
herein, if necessary, prior to submitting a qualification Submission.
Each Submission will be evaluated solely on its content. Assessment of the Submission
commences immediately after the Closing Date. The Town does not accept
submissions submitted by facsimile transfer machines.
A notice regarding information on this Request for Pre-Qualification will be posted at
www.tillsonburg.ca. Copies of this Request for Pre-Qualification document are only
available at the Town of Tillsonburg, Corporate Office, 200 Broadway, 2nd Floor, Suite
204, Tillsonburg, Ontario
If a Respondent obtains this document by means other than through the Town of
Tillsonburg , the accuracy of the document and receipt of any addenda is the sole
responsibility of the Respondent.
The Town may terminate this process at any time on written notice to each Respondent.
This process and any resulting agreement are subject to approval of the Town Council.
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4.6 Freedom of Information
The bidder acknowledges that any bid submitted shall become a record belonging to the
Town and therefore is subject to the Municipal Freedom of Information and Protection of
Privacy Act, R.S.O. 1990, c M.56, as amended. (MFIPPA)
MFIPPA provides that an individual, businesses and other organizations have a legal
right to request records held by the Town, subject to specific limitations. The bidder
should be aware that it is possible that any records provided to the Town, including but
not limited to, pricing, technical specifications, drawings, plans, audio visual materials or
information about staff, parties to the bid or suppliers could be requested under this
law. If the bidder believes that all or part of the bid should be protected from
release, the relevant parts should be clearly marked as confidential. Please note
that this will not automatically protect the submission from release, but it will assist the
Town in making a determination on release if a request is made. The Town will use its
best efforts not to disclose any information so marked confidential but shall not be liable
to a Proponent where information is disclosed by virtue of an order of the Privacy
Commissioner or otherwise as required by law.
4.7 Conflict of Interest
Respondents are required to disclose to the Town any potential conflict of interest.
If a conflict of interest does exist as referred to above, the Town may, at its discretion,
withhold consideration of the qualification Submission until the matter is resolved to the
satisfaction of the Town.
If, during the RFPQ, RFP or negotiation stages of the process, a Respondent is in a
conflict of interest or perceived conflict of interest, the Respondent shall so inform the
Town and if a significant conflict of interest is deemed to exist by the Town, then the
Respondent shall remove itself from the process, or take such steps as are necessary
to remove the conflict of interest.
4.8 Restricted Parties
At this stage, the Town has identified the following Persons as Restricted Parties
because of their direct, and recent or current, involvement in the RFPQ selection
process or the planning or implementation of the Project:
• The Corporation of the Town of Tillsonburg and its employees
• Members of the Town Hall Project Steering Committee
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This is not an exhaustive list of Restricted Parties. Additional Restricted Parties may be
added to the list at any stage of the RFPQ process. The Town, nor any of its
employees, advisors or representatives, is liable to any Respondent for any claims,
whether for costs of preparation of the Submission, loss of anticipated profit, or loss of
opportunity or any other matter whatsoever, for any use or reliance on this list, or use or
inclusion of Restricted Parties in any Submission for the RFPQ process.
4.9 Code of Conduct for Respondents
The Town is committed to a selection process that is open, fair and defendable to all
parties concerned and to this end the Respondents must adhere to the code of conduct
stipulated in these general terms and conditions.
In order for the Town to provide the private sector with a consistent and efficient point of
contact during the RFPQ process, all requests for information or clarification are to be
made in writing and directed only to the Purchasing Coordinator.
4.10 Disclosure Information
Respondents must not disclose any details pertaining to their Submission, and the
selection process, in whole or in part, to anyone not specifically involved in their
Submission, without the prior written approval of the Town.
Respondents shall not issue a news release or public announcement pertaining to the
details of their Submission, or the selection process, without the prior written approval of
the Town.
4.11 Claims or Litigation
The Town reserves the right not to accept a Submission from any person or corporation
which includes all non-arm’s length corporations who, or which, have claim or instituted
a legal proceeding against the Corporation of the Town of Tillsonburg or against whom
the Town has a claim or instituted a legal proceeding with respect to previous contracts,
bid submissions or business transactions.
4.12 Rights Reserved By the Corporation of the Town of Tillsonburg
a) The Town is not liable for any costs incurred by interested parties in the preparation
of their response to this request or interviews. Furthermore, the Town shall not be
responsible for any liabilities, cost, expenses, loss or damage incurred, sustained or
suffered by any interested party, prior to subsequent to, or by reason of acceptance, or
non-acceptance by the Town of any response, or by reason of any delay in the
acceptance of the response.
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b) The Town reserves the right to request proponents to:
i. Provide additional information;
ii. Modify submissions in areas considered to be deficient;
iii. Address specific requirements not accurately covered in their initial
submissions;
iv. Substitute components where the Town considers that an alternative may
be more suitable;
v. References.
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Report Title Lease Request from Chesterman Farm Equipment Inc
Report No. DCS 16-37
Author Cephas Panschow
Meeting Type Council Meeting
Council Date NOVEMBER 28, 2016
Attachments
RECOMMENDATION
THAT Council receive Report DCS 16-37 Lease Request from Chesterman Farm Equipment
Inc;
AND THAT staff be directed to bring back a lease agreement for Council’s consideration for the lands described as:
(i) Unnamed Road adjacent to Lots 1612, 1613 and 1614; and,
(ii) Part Lot 1613, Plan 500, designated as Part 1 & 2 on OXR39 & Part 4 on OXR44, more particularly described as part of Part 1, Plan 41R-8019,
And consisting of approximately 5 acres of non-arable land for a three-year term expiring on
December 31, 2019.
EXECUTIVE SUMMARY
The purpose of this report is to seek Council direction with respect to the request made by
Chesterman Farm Equipment Inc (Chesterman’s) to lease industrial lands for the purposes of a
temporary recreational vehicle racing track that has the potential to support Tillsonburg’s tourism sector through increased visitors.
BACKGROUND
Further to the delegation made by Chesterman Farm Equipment Inc at the October 24, 2016 Council meeting, Council directed staff to review options for race site locations and provide a report to council as per the following resolution:
THAT Council receive the presentation regarding the Tillsonburg Kart Club
Race Location;
AND THAT staff be directed to review the request and to provide a report at a
future council meeting for council’s consideration.
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119
Staff have met with representatives from Chesterman’s to review the Vienna Road property they
proposed as well as sites at the Tillsonburg Regional Airport as summarized below.
Site Pros Cons
Tillsonburg Regional
Airport
Significant size of property
provides a variety of site options
Some existing infrastructure
(parking, washrooms, etc)
Already known as a tourism/ visitor venue
Closer to Hwy 401
Good separation from existing
residential uses
Property is flat, which means
extensive earth works would
be required to create a track
Track would have to be close
to terminal in order to access parking/ washrooms, but this could impact future airport
development
No source of water for track
maintenance
Distance from Chesterman’s location means increased
logistics costs
Overall, this site would be
more costly
Taxes payable would not go
to Tillsonburg
Vienna Road Property Closer to Chesterman’s current location
In industrial area with good
separation from existing
residential uses
Already has existing fill material on site that can be used to
create the track
Has potential source of water
(pond) for track maintenance
Re-use of lands not currently being used for anything
Additional lease and tax revenue
for the Town
Site is more conducive for this
type of use (not flat)
Proximity to Downtown offers
more potential for participation in
events like Turtlefest/fair
Property access from Vienna Road may not be suitable
(although did work for
Town’s transfer station)
Potential for sale of property
by Town to another user in the future
In the past, Staff has also proposed a number of other sites for investigation, but they were not
viable for a kart track.
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120
The development would include the following areas:
Racing track
Viewing platform
Vehicle parking
Trailer parking
Based on this review, Staff is recommending that the Vienna Road Lands be considered for this
proposal as the lands are not currently being used for anything and appear to be well suited to
this use. If Council is supportive of this direction, then staff will prepare a lease agreement and bring it
back to Council for consideration.
Subject Property – Vienna Road Lands
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121
COMMUNITY STRATEGIC PLAN
Supporting the request by Chesterman Power Products appears to be consistent with the
Town’s Community Strategic Plan:
Section Action Item Comment
4.2 Provide a variety
of leisure and cultural
opportunities to suit
all interests
Parks and Recreation to
measure success to-date of
implementing the
recommendations / action items
of the Community Parks,
Recreation & Cultural Strategic
Master Plan
While this item refers specifically to
the Recreation and Cultural Strategic
Master Plan, this initiative would be a
private sector initiative that would
increase the number of leisure
opportunities in the community.
CONSULTATION/COMMUNICATION
The public has not yet been consulted with respect to this opportunity but there would be requirements for public consultation and input as part of the Planning Act applications that would
be triggered if Council approves the proposal and the applicant moves forward with their plans.
The proposed use was reviewed with Planning who have advised that the use could be
accommodated by way of a temporary use zoning bylaw, which would permit the use for up to three years. A permanent operation would require an Official Plan Amendment and a Zoning
bylaw Amendment. Other requirements may arise through the public planning process.
FINANCIAL IMPACT/FUNDING SOURCE
Staff is proposing a lease rate of $500 per acre for the five acre property and this would result in
annual revenue of $2,500, which would be allocated to the Economic Development budget (as is
rental revenue for industrial lands leased for agricultural purposes). The Lessee would be
responsible for the costs of making applications for approval, improving the lands, obtaining
insurance, property taxes and any other costs related to the use of the lands.
There would also be some tax revenue generated for the Town although this is expected to be
minor ($1,000 to $1,500). However, there would also be the potential for additional spending by
visitors in the local economy.
Page 4 / 4
122
Report Title Taxi By-Law
Report No. DCS 16-40
Author Geno Vanhaelewyn, Chief Building Official
Meeting Type Council Meeting
Council Date NOVEMBER 28, 2016
Attachments Redlined Draft Taxi By-Law
Proposed Taxi By-Law 4051
RECOMMENDATION
THAT Council receive Report DCS 16-40, Taxi By-Law;
AND THAT By-Law 4051, To regulate vehicles for hire in the Town of Tillsonburg be brought
forward for Council consideration;
AND THAT the proposed licencing fees noted in this report be considered for the 2017 Rates
and Fees By-Law.
EXECUTIVE SUMMARY
This is a follow up report to Report “DCS 16-39 Draft Taxi By-Law” presented to Council on
November 14, 2016. Information collected from the delegations at this meeting along with
council input and feedback from staff are included in this report and are reflected in the proposed
by-law for consideration.
CONSULTATION/COMMUNICATION
Based on consultation, the following items were updated and redlined for convenience in the
Draft By-Law version attached to this report:
1.Section 2 – Definitions – “Vehicle for Hire” definition updated and expanded so not to
reference specific entities.
2.Section 3.3 (h) – General Licencing Regulations - item (h) removed so not toexempt non-profit organizations from licencing fees when defined as a vehicle for hire.
3. Section 3.4.3 (c)(iii) – Group Transportation, Limousine or Taxicab Vehicle
Licence – subsection deleted to require a Vehicle Fitness Report. In review of other
municipal by-laws it was determined that this form is no longer being used. The itemsreviewed in the fitness report will be performed by staff during the annual
examination noted in clause Section 3.4.3 (f).
Page 1 / 3 DCS 16-40 Taxi By-Law
123
4. Section 3.4.3 (d) – Group Transportation, Limousine or Taxicab Vehicle Licence
- subsection updated and clarified to reflect existing provincial regulations as it relates
to vehicles using propane or natural gas.
Licencing Fees
Consultation noted that the increase in fees for licencing will affect business owners and drivers.
In review, the fees have not been adjusted since 2002 and the licencing fees that were
presented in the previous report remain partially subsidized. The table below sets out the approximate cost to deliver licencing services for business owners, vehicles and drivers.
Approximate Cost of Licence Administration
Class
Business Owner Licence
(Annually)
Driver Licence
(Annually)
Vehicle Licence
(Annually)
Group
Transportation*
$72.40 $66.05
$87.80 (New)
$79.44 (Renewal) Accessible Taxicab/Taxicab
Limousine
$72.40
The following table identifies the existing fees and the fees proposed to be amended in the 2017
Rates and Fees By-law which include a reduced subsidized rate for taxi cab business owners, vehicles and drivers.
Proposed Licencing Fees
Class
Business Owners Licence
(Annually)
Drivers Licence
(Annually)
Vehicle(s) Licence
(Annually)
EXISTING PROPOSED EXISTING PROPOSED EXISTING PROPOSED
Group Transportation* N/A $50.00 N/A $35.00 -
$75.00
$50.00
(renewal)
Accessible
Taxicab/Taxicab N/A $50.00
$25.00
$15.00 (renewal)
$35.00
$35.00
$65.00
$50.00 (renewal)
Limousine N/A $70.00
$25.00
$15.00
(renewal)
$65.00 $35.00 $72.00
Misc. Fees - Appeal Application – $100.00
- Replacement Driver ID – $15.00
- Taxi Plate Replacement – $20.00
Page 2 / 3 CAO
124
Due to a concern in the licencing fee increase; staff compiled information from other
municipalities as a comparison. The municipal comparisons are noted in the following table and
the information indicates that the proposed fees remain competitive.
Municipal Licencing Fee Comparisons
Class Tillsonburg
Norfolk
Woodst
ock
St.
Thomas
Stratford
Ingersoll
Colling
wood
Alymer
Orangeville
Port
Hope
Business
Owner’s
Licence
Taxi/Limo
Group & Taxi
$50
Limo
$70
$110
$1000
(One
time
fee)
$1000
Renewal
$100
$1500
Renewal
$100
$50
$5000
Taxi
$2500
Limo
(One
time
fee)
$125
$130
Renewal
$50
$105
Taxi/Limo
Driver
Group & Taxi
$35
Limo
$65
$45
$90
$100
$75
Renewal
$50
$25
$75
Renewal
$50
$22
$35
$45
Taxi/Limo
Vehicle
Taxi
$65
$50 (renewal)
Group
$75
$50 (renewal)
Limo
$72
$80
$140
$100
$100
$50
$150
$35
$50
$105
The information noted in this report was provided to the vehicle for hire companies as an update
to previous consultation.
FINANCIAL IMPACT/FUNDING SOURCE
Licencing fees proposed will recover partial costs of service delivery.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
Culture & Community – 4.3 - Provide opportunities for families to thrive:
- explore viability of alternative transportation options.
- implement a suitable transportation program and support the program through Town-
wide marketing.
Page 3 / 3 CAO
125
Page 1 of 24
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 4051
A BY-LAW for the licensing, regulating and governing of vehicles for hire within the
municipality, including Group Transportation Vehicles, Limousines, Accessible
Taxicabs, Taxicabs, owners and drivers.
WHEREAS subsection 151(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended
(Municipal Act, 2001), provides that without limiting sections 9, 10 and 11, a municipality
may provide for a system of licences with respect to a business and may:
(a) Prohibit the carrying on or engaging in the business without a licence;
(b) Refuse to grant a licence or to revoke or suspend a licence;
(c) Impose conditions as a requirement of obtaining, continuing to hold or renewing a
licence;
(d) Impose special conditions on a business in a class that have not been imposed on
all of the businesses in that class in order to obtain, continue to hold or renew a
licence;
(e) Impose conditions, including special conditions, as a requirement of continuing to
hold a licence at any time during the term of the licence;
(f) License, regulate or govern real and personal property used for the business and
the persons carrying it on or engaged in it; and
(g) Require a person, subject to such conditions as the municipality considers
appropriate, to pay an administrative penalty if the municipality is satisfied that the
person has failed to comply with any part of a system of licences established by
the municipality. 2006, c. 32, Sched. A, s. 82.
AND WHEREAS subsection 151(5) of the Municipal Act, 2001 provides that subsection
151(1-4) applies with necessary modifications to a system of licences with respect to
any activity, matter or thing for which a by-law may be passed under sections 9, 10 and
11 as if it were a system of licences with respect to a business;
AND WHEREAS subsection 156(1) of the Municipal Act, 2001 authorizes a municipality
in a by-law under with respect to the owners and drivers of taxicabs to:
(a) Provide for the collection of the rates or fares charged for the conveyance; and
(b) Limit the number of taxicabs or any class of them.
AND WHEREAS the Council of the Corporation for the Town of Tillsonburg considers it
in the public’s interest for the purposes of health and safety and in the interest of
consumer protection to pass such a by-law;
AND WHEREAS the Council of the Corporation for the Town of Tillsonburg delegates
the legislative powers under this By-law to the Licencing Officer, including without
limitation the power to issue and impose conditions on a licence, as such power is minor
in nature with regard to the number of people, the size of geographic area and the time
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period affected by an exercise of the power in accordance with subsections 23.2 (4-5) of
the Municipal Act, 2001;
NOW THEREFORE Council hereby enacts the following:
SECTION 1
SCOPE OF BY-LAW
1.1 SHORT TITLE
This By-law, as amended from time to time, shall be known as the “Taxi By-law.”
1.2 INTENT AND SCOPE
The purpose of this By-law is to regulate Group Transportation Vehicle,
Limousine and Taxicab Owners, Drivers and Vehicles used for hire or any class
or classes thereof within the Town of Tillsonburg.
SECTION 2
DEFINITIONS & INTERPRETATION
2.1 DEFINITIONS
The terms set out below shall have the following meanings in this By-law:
“Accessible Formats” means an alternate format that allows people with disabilities to
access information in a manner other than how the format was originally delivered, and
may include, but is not limited to, large print and Braille;
“Accessible Taxicab” means a class of taxicab which is designed or modified to be
used for the purpose of transporting persons with disabilities and is used for that
purpose, whether or not the vehicle is also used to transport persons without disabilities,
as defined in Section 1 of R.R.O. 1990 Regulation 629: Accessibility Vehicles made
under the Highway Traffic Act;
“Accessible Taxicab or Taxicab Driver” means a person who is licenced as such or
required to be licenced as such under this By-Law and includes a taxicab owner who
drives a taxicab;
“Accessible Taxicab or Taxicab Owner” means a person who is licensed as such or
required to be licenced as such under this By-law and includes a lessee, licenced under
this By-law of a taxicab owner’s vehicle;
“Accessible Taxicab or Taxicab Plate” means an identification plate issued by the
Town containing the words “TAXI”, “Town of Tillsonburg”, a number and current year
sticker, to be attached to the rear of the taxicab, and for accessible taxicabs only, a
sticker showing the international symbol of accessibility;“Annual Licence” means a
licence issued to the applicant which expires at 11:59 p.m. on April 14th of a given year.
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“Applicant” means an individual, proprietorship, limited partnership or corporation that
applies for a Licence under this By-Law with the Town of Tillsonburg;
“Call” within the meaning of this By-law shall include a request or direction for the use
of a taxicab transmitted by radio, or by personal request of a prospective passenger or
received in any other manner.
“Carry on” when used in reference to a taxicab business means to continuously
operate, engage, drive, or make a taxicab available for the conveyance of passengers
or property for hire or reward and includes waiting for, accepting, or dispatching orders;
“Clerk” means the Clerk of the Corporation of Town of Tillsonburg;
“Conveyance” means to carry, transport, transfer or move.
“Council” means the municipal Council of the Corporation of Town of Tillsonburg;
“Driver” means a person who is licenced to drive a motor vehicle pursuant to this By-
law;
"Fare" means the amount of money required for payment for the conveyance of
passenger(s) or product(s);
“Group Transportation Vehicle” means a vehicle which is available for providing a
conveyance service for a fare and operates on an established route and flex route
schedule. Passengers are picked up along the established route/flex route and pay the
fare upon embarking on the Group Transportation Vehicle. This does not include an
Accessible Taxicab, Taxicab, Limousine, or Public Vehicle as defined in the Public
Vehicles Act.
“Group Transportation Vehicle Driver” means a person who holds a Group
Transportation Vehicle Driver’s Licence as issued under this By-law;
“Group Transportation Vehicle Owner” means a person, proprietorship, limited
partnership, corporation or other entity who holds a Group Transportation Vehicle
Owner licence as issued under this By-law which carries on the business of transporting
passengers for a fare in the Town of Tillsonburg;
"Licence" for the purpose of this By-law, refers to a valid and current licence as issued
by the Town of Tillsonburg which permits a person to carry on or engage in the
passenger conveyance business and is also a requirement for the Drivers of Group
Transportation Vehicles, Limousines and Taxicab and for each Vehicle licenced under
the provisions of this By-law. Licences shall expire at 11:59 p.m. on April 14th of a given
year;
“Licencee” is the holder of a valid and current Licence as issued by the Town of
Tillsonburg under this By-law;
“Licence Appeal Committee” means a committee comprised of the Chief Building
Official, CAO or designate, one member of the BIA and one member of the Chamber of
Commerce whose role is to review and make a decision in regards to an appeal
submitted by an Applicant or Licensee.
"Licencing Officer” means the Municipal By-law Officer for the Town of Tillsonburg;
“Limousine” means a motor vehicle kept or used for hire for the conveyance of
Passengers by reservation only and solely on an hourly basis, which has seating for no
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more than the manufacturer’s specified number of Passengers and a sufficient number
of seat belts for each Taxi Driver and Passenger, and shall not include a Taxicab;
“Limousine Driver” means a person who holds a Limousine Driver’s Licence as issued
under this By-law;
“Limousine Owner” means a person, proprietorship, limited partnership, corporation or
other entity which holds a Limousine Owner’s Licence as issued under this By-law
which carries on the business of transporting passengers in the Town of Tillsonburg;
“Motor Vehicle” means a motor vehicle defined in accordance with the provisions of
the Highway Traffic Act, R.S.O. 1990, c.H.8, as amended;
“Municipal Law Enforcement Officer” means the person(s) so appointed by the
Council of the Corporation of Town of Tillsonburg, and for the purposes of this By-Law
shall include a member of the Oxford O.P.P. or appropriate police agency;
“Non-Profit/Not-For Profit Organization” means an organization with a constitution,
by-laws and a Board of directors. They are registered/incorporated as a not-for-profit
organization, are able to provide their not-for-profit number and operate within the Town
of Tillsonburg.
“Passenger” means any person(s) in a taxicab, limousine or Group Transportation
Vehicle other than the driver who has hired the owner or driver for (a trip) for the
purposes of transporting them from one location to another;
“Person” includes any individual, partnership, firm, association or corporation;
“Police Security Clearance Record Check” means particulars of a criminal record
which shall include a:
(a) Vulnerable sector police search and search of the pardoned sexual
offender’s data base, dated within thirty-six (36) days, as provided by the
Ontario Provincial Police or other police agency;
“Public Vehicle” means a motor vehicle operated on a highway by, for or on behalf of
any person for the transportation for compensation of passengers, or passengers and
express freight that might be carried in a passenger vehicle, but does not include the
cars of electric or steam railways running only upon rails, taxicabs, nor motor vehicles
operated solely within the limits of one local municipality, as defined in the Public
Vehicles Act, R.S.O. 1990, c.P.54;
“Service Animal” means an animal that is (a service animal for a person with a
disability) trained to perform specific functions and services to assist a person with a
disability,
(a) If it is readily apparent that the animal is used by the person for reasons
relating to his or her disability; or
(b) If the person provides a letter from a physician or nurse confirming that the
person requires the animal for reasons relating to the disability;
(c) And shall include a guide dog as defined in Section 1 of the Blind Persons
Rights' Act, R.S.O. 1990, Chapter B.7.
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“Tariff Card” means a card which displays the current Fares/Rate Schedule of the
Vehicle for Hire business as approved and issued by the Licencing Officer;
“Taxicab” means a motor vehicle hired for the transportation of a passenger(s) for a
fare, but shall not include a public vehicle as defined by the Public Vehicles Act, R.S.O.
1990, c. P.54, as amended;
“Taxicab Owner” includes an owner or lessee of a taxicab vehicle, and includes any
person, proprietorship, limited partnership, corporation or other entity which carries on
the business of transporting passengers in the Town of Tillsonburg;
“Taximeter” means a measuring device used in a taxicab to calculate the fare payable
for a trip;
“Town” means The Corporation of Town of Tillsonburg;
“Trip” means the conveyance of a passenger(s) and/or product(s) from one location to
another as agreed upon between the vehicle driver and passenger(s);
“Vehicle for Hire” means a Group Transportation Vehicle, Limousine or Taxicab as
described within this By-law which is used for the purpose of conveying passengers or
products from one location to another for an established fee. This does not include
delivery/courier vehicles, courtesy vehicles, passenger transportation services under
contract with a school, a board of education, a community service agency or similar type
of organization.
SECTION 3
LICENCING
3.1 Classes of Licences
(a) The following classes of licences are required for the operation of a
Vehicle for Hire in the Town of Tillsonburg and the licence holder shall
procure and maintain a licence(s) in good standing:
(i) Group Transportation Vehicle/Limousine/Taxicab Business Owner
(ii) Group Transportation Vehicle/Limousine/Taxicab Driver
(iii) Group Transportation/Limousine/Taxicab Vehicle
3.2 Issuance & Expiry of Licences
(a) All licences issued shall be signed by the Licencing Officer, or designate,
and the signature may be stamped, printed or mechanically reproduced on
the Licence;
(b) All licences shall be in a form approved by the Town of Tillsonburg, as
may be amended from time to time;
(c) The Expiry Date for all Annual Licences issued under this By-law shall be April
14th at 11:59 p.m of each year.3.3 General Licencing Regulations
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(a) For the purposes of this By-Law a person, proprietorship, limited
partnership, corporation or other entity is carrying on or engaging in the
Vehicle for Hire business when:
(i) Providing a conveyance service wholly within the Town of Tillsonburg
or from any point in the Town of Tillsonburg to any point outside the
Town of Tillsonburg; or and
(ii) The usual business address of the person, proprietorship, limited
partnership, corporation or other entity which is the registered owner of
the Vehicle for Hire business, is within the Town of Tillsonburg.
(b) No person, proprietorship, limited partnership, corporation or other entity
shall act as a business Owner for the purpose of providing Vehicles for
Hire as provided for under this by-law without being licenced;
(c) No person shall operate a Vehicle for Hire within the boundaries of the
Town of Tillsonburg without being licenced as a Driver under this By-law;
(d) No motor vehicle shall be operated as a Vehicle for Hire within the
boundaries of the Town of Tillsonburg without being licensed under this
By-law;
(e) No Licences issued under subsection (a-c) are transferable;
(f) A Vehicle for Hire Business Owner shall not permit any person to operate
a vehicle registered to that business as included under the Licence for that
business for the purposes of conveying passengers or products within the
boundaries of the Town of Tillsonburg unless both the vehicle and driver
hold a valid and current Licence issued by the Town of Tillsonburg.
(g) An application for a Licence or the issuance of a Licence pursuant to the
provisions of this By-law does not relieve the applicant or licencee as the
case may be, from the obligation to comply with all other applicable by-
laws of the Town of Tillsonburg and laws of the Province of Ontario and
the Government of Canada.
(h) Applying for a Licence
3.4.1 Group Transportation Vehicle, Limousine & Taxicab Business Owner
Licence
Each Group Transportation Vehicle, Limousine or Taxicab Business
Owner in the Town of Tillsonburg, shall submit the following information to
the Licencing Officer when applying for or renewing a licence to operate a
Vehicle for Hire Business;
(a) A completed application form;
(b) The fee prescribed in the Town of Tillsonburg’s Rates and Fees By-
law;
(c) The particulars of a criminal record which shall include a Vulnerable
Sector police search and search of the pardoned sexual offenders
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database, dated within the last thirty-six (36) days, as provided by
the Ontario Provincial Police or other police agency;
(d) A Vehicle for Hire driver’s licence must be obtained as per section
3.4.2 if the Business Owner intends to operate a vehicle;
(e) A Certificate of Insurance in the amount of $2,000,000.00.
3.4.1.1 Change of Ownership:
(a) A Licencee, including a person, partnership, firm, association or
corporation, shall notify the Licencing Officer a minimum of
fifteen (15) business days prior to any change in the actual or legal
control of the business to which the Licence relates;
(b) In all cases relating to the change of the legal control of a business,
the issuance of a new Business Licence is required.
(c) All information must be submitted in full a minimum of ten (10)
business days prior to the issuance of a Group Transportation
Vehicle, Limousine or Taxicab Owners Licence.
3.4.1.2 Refusal of an Application:
The Licencing Officer shall refuse an application for a Group
Transportation, Limousine or Taxicab Business Owner Licence under the
following conditions:
(a) An incomplete application has been submitted and upon request
has not been rectified;
(b) The applicant has been convicted of an offence under this or any
other legislation relating to vehicles for hire in Canada;
(c) The applicant has outstanding fines owing to the Town of
Tillsonburg;
(d) There is other information known to the Licencing Officer that
provides a reasonable expectation that the applicant will not carry
on the business with honesty and integrity;
(e) The applicant previously held a Group Transportation, Limousine or
Taxicab Business Licence which was suspended or revoked;
(f) In the case of a Taxicab Business, the Owner has not provided off-
street parking for the number of Accessible Taxicab or Taxicab
vehicles for which a Licence is being applied for;
(g) The applicant has not satisfied the Licencing Officer of the proper
zoning on the location where the business will operate from;
(h) Processing of an application would be contrary to an order of the
Licence Appeal Committee or other level of court;
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(i) A decision to refuse to process an application for a Group
Transportation Vehicle, Limousine or Taxicab Business
Licence is appealable to the Licence Appeal Committee.
3.4.2 Group Transportation Vehicle, Limousine, Taxicab Driver’s
Licence
Each Group Transportation Vehicle, Limousine or Taxicab Driver
shall submit to the Licencing Officer the following information when
applying for or renewing a Licence to operate a Vehicle for Hire:
(a) A completed application form;
(b) The fee prescribed in the Town of Tillsonburg’s Rates and Fee’s By-
law;
(c) The particulars of a criminal record which shall include a Police
Vulnerable Sector Check, dated within the last thirty-six (36) days,
as provided by the Ontario Provincial Police or other police agency;
(d) The particulars of a driving abstract, dated within the last thirty-six
(36) days, as provided by the Ministry of Transportation or other
police agency;
(e) In the case of an Accessible Taxicab, the driver must furnish proof
of having completed a Training program with respect to the
handling, safety restraint, transportation, care and safety of
passengers with disabilities at the time of the application;
(f) All information must be submitted in full a minimum of ten (10)
business days prior to the issuance or renewal of a Group
Transportation Vehicle, Limousine or Taxicab Drivers Licence.
3.4.2.1 Refusal of an Application:
The Licencing Officer shall refuse an application for a Group
Transportation Vehicle, Limousine or Taxicab Driver Licence or renewal
under the following conditions:
(a) A Driver has not sufficiently completed the required forms;
(b) A Driver has failed to pay the licencing fee at the date of the
application;
(c) The Driver has been convicted of a criminal offence during the
preceding five (5) years for which a pardon has not been granted;
(d) The Driver has been convicted of an indictable offence at any time
under any statute of Canada, including but not limited to the
Criminal Code of Canada or the Controlled Drug & Substances Act;
(e) The Driver is the subject of an outstanding criminal charge(s) or a
Careless Driving charge(s) at the date of the application;
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(f) The issuance of a licence is contrary to a ban or suspension placed
upon the Driver by the Licence Appeal Committee.
3.4.3 Group Transportation, Limousine or Taxicab Vehicle Licence
The owner or lessee of a Group Transportation Vehicle, Limousine
or Taxicab is required to submit the following information to the
Licencing Officer when applying for or renewing a Licence for a
Vehicle for Hire:
(a) A completed application form;
(b) The fee prescribed in the Town of Tillsonburg’s Rates and Fees By-
law;
(c) Particulars of the vehicle to be used for hire including;
(i) Proof of ownership of the vehicle;
(ii) A current Safety Standards Certificate, dated within thirty-six
(36) days of the application accompanied by the Motor
Vehicle Inspection Report;
(iii)
(v) A certificate of Insurance in the amount of $2,000,00.00.
(d) In respect of any vehicles using propane or natural gas fuel, a
certificate from a person qualified to provide such certificate as per
the requirements of the Ministry of Transportation and Technical
Safety Standards Association;
(e) In respect of an Accessible Taxicab, a certificate from a qualified
person to the effect that the equipment which renders the Taxicab
an Accessible Taxicab is safe and in proper working order;
(f) Every owner shall submit the vehicle(s) for examination or
inspection before a licence is issued;
(g) Furnish any evidence or information required by the Licencing
Officer or their designate to show that the vehicle proposed for the
business meet all requirements of this By-law for licencing;
3.4.3.1 Refusal of an Application
The Licencing Officer shall refuse an application for a Group
Transportation, Limousine or Taxicab Vehicle Licence or renewal under
the following conditions:
(a) A Vehicle Licence is currently under suspension or has been
revoked by the Licence Appeal Committee;
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(b) An incomplete application has been submitted and upon request,
the form has not been rectified;
(c) The vehicle for which the application is being submitted is
considered unfit and does not meet the minimum basic safety
standards to drive on Ontario roads;
(d) The applicant has been convicted of an offence under the Taxi By-
law or any other legislation relating to vehicles for hire in Canada;
(e) The applicant has outstanding fines owing to the Town of
Tillsonburg;
(f) There is other information known to the Licensing Officer that
provides a reasonable expectation that the applicant will not carry
on business with honesty and integrity.
SECTION 4
SUSPENSION OR REVOCATION OF DRIVER’S LICENSE
4.1 Suspension/Revocation of a Group Transportation, Limousine or Taxicab
Driver’s Licence
The Licensing Officer or his/her designate shall suspend, revoke or fail to renew
any Group Transportation, Limousine or Taxicab Driver’s Licence under the
following conditions:
(a) The Licencing Officer becomes aware that the Licencee is not meeting
any one of the requirements of issuance under the initial Licence
application process;
(b) The Licencee’s Ontario Driver’s Licence is suspended for any reason;
(c) The Licencee is charged with an offence under the Criminal Code of
Canada or the Controlled Drug & Substances Act;
(d) The Licencee is charged with an offence under the Liquor License Act for
the Province of Ontario if the charge relates in any way to the use or
operation of a Vehicle for Hire;
(e) The Licencing Officer may suspend, revoke or fail to renew a licence for
any other matter of non-compliance by a Licencee as outlined in this
By-law.
4.2 Upon Suspension or Revocation of a License
A Group Transportation Vehicle, Limousine or Taxicab Driver shall immediately
surrender his/her Licence as issued by the Town of Tillsonburg to the Licencing
Officer in the event that such Licence has been suspended or revoked.
The Licencee may file with the Clerk or Designate, an appeal application within
fifteen (15) days of being notified of the suspension or revocation of the said
licence.
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A suspension or revocation of a Group Transportation Vehicle, Limousine or
Taxicab Vehicle Licence due to safety reasons or failure to provide a valid Safety
Standards Certificate within the allotted time frame is not appealable.
The decision of the Licence Appeal Committee is final.
4.3 Driver Conduct
Any of the following infractions can result in a Driver of a Vehicle for Hire as
licensed under this By-law facing Suspension, Revocation or Non-Renewal of a
Licence:
(a) The use of discourteous language or profanity in front of a customer;
(b) Overcharging a customer or other similar abuse;
(c) Smoking or allowing customers to smoke in the vehicle;
(d) Repeated failure to maintain the vehicle in a neat and clean fashion;
(e) Operating a vehicle in contravention of any other sections of this By-law;
(f) Failure to surrender a Licence as issued by the Town of Tillsonburg
immediately to the Licencing Officer upon conviction of a criminal offence
or Careless Driving charge.
SECTION 5
GENERAL PROVISIONS-VEHICLE REQUIREMENTS
5.1 Vehicle Condition
All Vehicles for Hire shall be kept clean and orderly at all times both on the
exterior and interior and this includes:
(i) No visible rust;
(ii) No visible dents;
(iii) Paint on the vehicle must be uniform and consistent;
(iv) Any trash must be placed in an appropriate receptacle;
(v) The exterior of vehicles must be washed regularly and should not have an
accumulation of dust or dirt;
(vi) Interiors of vehicles must be cleaned and vacuumed regularly.
5.2 Safety Standards Certificate
(a) A Safety Standards Certificate, which confirms that a Vehicle for Hire
meets the minimum basic safety standards to drive on Ontario roads as
provided by the Ministry of Transportation, and completed by a mechanic
which is qualified as a certified inspector, shall be submitted within the last
thirty-six (36) days when an application is being made for a Group
Transportation, Limousine or Taxicab Business License or in the event of
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an application or renewal being submitted for a Group Transportation,
Limousine or Taxicab Driver’s Licence or Vehicle License.
(b) When the Licencing Officer or any Municipal Law Enforcement Officer
believes, on reasonable grounds, that a Vehicle for Hire or its equipment is
not safe, they may issue an order in writing requiring that the licencee
produce a valid Safety Standards Certificate relating to that vehicle dated
after the date of notice;
(c) No Driver shall operate and no Owner or Licensee shall permit to operate
a Vehicle for Hire after receipt of notice referred to in sub-section (b), until
the Licencing Officer or Municipal Law Enforcement Officer has been
provided with a valid Safety Standards Certificate as required in this
section;
(d) If a Licencee does not produce a valid Safety Standards Certificate within
ninety-six (96) hours of receiving the notice referred to in this section, the
Licencing Officer or his/her designate shall suspend the Vehicle Licence;
(e) The revocation of a Vehicle Licence for safety reasons or failure to provide
a valid Safety Standards Certificate within the allotted time frame is not
appealable. The Applicant is required to apply for a new Vehicle Licence
and submit a valid Safety Standards Certificate along with the required
application fee and supporting documentation.
5.3 Proof of Insurance
(a) A licenced Group Transportation Vehicle, Limousine or Taxicab Business
Owner and a driver employed by him/her shall produce, in respect of any
Vehicle for Hire being operated by the driver, evidence of insurance, as
required under this By-law forthwith upon demand of the Licencing Officer,
or a Municipal Law Enforcement Officer;
(b) If a licenced Group Transportation Vehicle, Limousine or Taxicab Business
Owner or a driver employed by him/her does not produce evidence of
insurance when demanded pursuant to this section, the Licencing Officer
shall suspend the Licence forthwith;
(c) In instances where the inability to provide insurance is related to the Group
Transportation, Limousine or Taxicab Business Licence, all Licences
issued underneath that business to vehicle drivers and for the vehicles
shall also be suspended;
(d) If by the end of the next regular business day following the day of
suspension of the licence, the Licencee has provided adequate Proof of
Insurance to the Licencing Officer, such licence shall be reinstated. The
Licencing Officer shall not reinstate a licence that has been suspended if
adequate proof of insurance has not been provided by the end of the next
regular business day following the date of suspension. All the related
licences shall be revoked and such revocation is not appealable;
(e) The Licencing Officer shall reinstate a licence that has been suspended if
within (15) days of revocation, the Taxicab Business Owner provides
adequate Proof of Insurance along with all the fees associated with a new
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Licence for the Group Transportation, Limousine or Taxicab Business and
/or vehicles. New licences will be issued without a full application process
being required except in instances when the timing of such issuance would
require the annual renewal process.
SECTION 6
GENERAL PROVISIONS RELATING TO GROUP TRANSPORTATION VEHICLE,
LIMOUSINE AND TAXICAB BUSINESS OWNERS & DRIVERS
6.1 Requirements of Group Transportation Vehicle, Limousine and Taxicab
Business Owners
The following general provisions apply to all Group Transportation Vehicle,
Limousine and Taxicab Owners and Drivers as required to be licenced under this
By-Law:
6.1.1 Every Group Transportation Vehicle, Limousine and Taxicab
Business Owner shall:
(a) Submit his/her vehicle(s) as licensed under this By-law for
examination or inspection at any time when required by the
Licencing Officer or their designate;
(b) Investigate immediately, any mechanical defect in his/her Group
Transportation Vehicle, Limousine or Taxicab reported to him/her
by a Driver or any other person;
(c) Report any change of his/her business address or his/her residence
address to the Licencing Officer within two (2) business days of the
change;
(d) Ensure that every Driver of a vehicle used for the business as
licenced under this By-law provides, or will arrange for the provision
of accessible formats relating to ridership rates and fees upon
request and shall notify the public about the availability of
accessible formats;
(e) Notify the Licencing Officer forthwith if any Driver of a vehicle used
for the conveyance service business as licenced under this By-law;
(i) Is the subject of charges under the Criminal Code of Canada
or the Controlled Drug & Substances Act or,
(ii) Has been convicted of a criminal offence.
(f) In the case of Taxicab Owners, affix a sign on the roof of each
licenced Taxicab used for hire identifying the vehicle as an
Accessible Taxicab or Taxicab;
(g) Ensure that an Accessible Taxicab or Accessible Group
Transportation Vehicle used for the Vehicle for Hire business meet
the requirements, as defined in R.R.O Regulation 629, Vehicles for
the Transportation of Physically Disabled Person as made under
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the Highway Traffic Act, and that all Accessible Taxicab and
Accessible Group Transportation vehicle Drivers have completed
the necessary training with respect to the handling, safety restraint,
transportation, care and safety of passengers with disabilities;
(h) In the case of Taxicabs shall ensure that no person employed by
him or her shall carry any radio equipment, radio scanners or other
equipment capable of monitoring radio calls other than the
equipment used or required to transmit or receive broadcasts or
signals from the radio dispatcher for whom the Driver is
working;
(i) Install an Taxicab Plate to the rear of the taxicab;
6.1.2 No Group Transportation Vehicle, Limousine or Taxicab Business
Owner shall:
(a) In the case of a Taxicab, permit any advertisement to be displayed
on any licenced Accessible Taxicab or Taxicab with the exception
of one roof advertising topper as approved by the Licencing Officer
or designate;
(b) Permit a Vehicle for Hire as licenced under this By-law to be
operated if the vehicle or its equipment is unsafe;
(c) Permit a vehicle to be operated unless it is insured as required by
this By-law;
(d) Permit any person, other than a Driver licenced under this By-Law
and employed by him/her to operate his/her licenced vehicle(s);
(e) Prevent or hinder a person authorized by the Licencing Officer from
entering a licenced vehicle owned by him/her for the purpose of
inspecting such vehicle;
(f) Permit a licenced vehicle in respect of which a mechanical defect
has been reported to him/her, to be operated until he or she has
inspected and ensured that the mechanical defect, if any, has
been corrected;
(g) Permit a Driver to operate a licenced vehicle owned by him/her
unless the Driver complies with all licencing requirements as
provided for in this By-law, including maintaining and submitting a
daily trip record;
(h) Permit anyone to smoke in vehicle licenced under this By-law in
accordance with the Smoke-Free Ontario Act.
6.2 Requirements of Group Transportation Vehicle, Limousine and Taxicab
Drivers
6.2.1 Every Driver shall:
(a) Maintain in good standing, a valid and subsisting Driver's Licence
as issued by the Province of Ontario;
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(b) List on his/her application for a Group Transportation Vehicle,
Limousine or Taxicab Driver’s Licence or any renewal application,
all employers for whom he or she is currently working for as a
Driver;
(c) Notify the Licencing Officer forthwith of any change in his/her
employment as a Driver of a Vehicle for Hire;
(d) Report any change of address to the Licencing Officer within two (2)
business days of the change;
(e) Notify the Licencing Officer immediately if they:
(i) Are the subject of charges under the Criminal Code of
Canada or the Controlled Drug & Substances Act;
(ii) Has been convicted of a criminal offence;
(iii) Has had their Provincial Driver’s Licence suspended for any
reason.
(f) Produce his/her license to permit the change to be entered hereon
at the time of notification of the change;
(g) Inspect each vehicle as licenced under this By-law which he/she
intends to operate at the commencement of each work shift and at
the conclusion of each work shift and shall maintain a log of each
inspection;
(h) Report any mechanical defects which are disclosed during these
inspections forthwith to the Group Transportation Vehicle,
Limousine or Taxicab Business Owner;
(i) Submit the Vehicle for Hire in his/her care and control for
examination or inspection at any time to the Licencing Officer or
their designate upon request;
(j) Report to his/her employer forthwith, any accident in which the
Group Transportation Vehicle, Limousine or Taxicab Driver has
been involved in while operating a Vehicle for Hire on behalf of the
business;
(k) Return a Vehicle for Hire to his/her employer promptly at the
conclusion of the Driver's work shift if required by the Group
Transportation Vehicle, Limousine or Taxicab Business Owner;
(l) Produce to a Police Officer or a Municipal Law Enforcement Officer,
upon demand of that officer, his/her Group Transportation Vehicle,
Limousine or Taxicab Driver's Licence as issued pursuant to this
By-law;
(m) Produce to a Police Officer or a Municipal Law Enforcement Officer,
upon demand of that officer, his/her Driver's Licence as issued by
the Province of Ontario;
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(n) Attend at the identified Town of Tillsonburg location, once the Group
Transportation Vehicle, Limousine or Taxicab Driver's Licence has
been issued, to obtain a photo identification card;
(o) In the case of an Accessible Taxicab, ensure wheelchairs are
securely anchored to the vehicle prior to providing an Accessible
Taxicab Service and ensure that the vehicle meets the
requirements as defined in R.R.O Regulation 629, Vehicles for the
Transportation of Physically Disabled Person as made under the
Highway Traffic Act;
(p) Provide or arrange for the provision of accessible formats upon
request and shall notify the public about the availability of
accessible formats;
(q) In the case of Taxicabs, every Taxicab driver shall serve the first
person requiring the service of his/her Taxicab at any place within
the area municipality to which the Taxicab Business Owner’s
Licence relates any time, unless:
(i) He/she has reasonable concerns for his/her safety;
(ii) He/she has reasonable concerns that his/her fare may not be
paid, or;
(iii) He/she has made prior arrangements to accept another
Passenger, the proof of which lies upon the Taxicab Driver in
any proceeding under this By-law.
(r) Deliver all property or money found in his/her Vehicle for Hire
immediately to the owner thereof, or if the owner cannot be located
immediately, to the nearest police station together with any
information concerning the owner of the property or money which is
in the possession of the vehicle Driver.
6.2.2 No Group Transportation Vehicle, Limousine or Taxicab Driver shall:
(a) Operate any Motor Vehicle required to be a Vehicle for Hire unless
he/she has a valid and subsisting Driver's Licence as issued by the
Province of Ontario;
(b) Operate any vehicle required to be a Vehicle for Hire unless such
vehicle has been issued a licence for such purposes by the Town of
Tillsonburg;
(c) While having care and control of a Vehicle for Hire, permit any
person, other than another Driver licenced under this By-Law, to
operate the said vehicle;
(d) Operate a Vehicle for Hire unless the license issued by the
Licencing Officer containing his/her name is affixed in the place in
the vehicle approved by the Licencing Officer and in such manner
that the same is plainly visible to and readable by Passengers;
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(e) Operate a Vehicle for Hire if he/she reasonably believes the vehicle
or its equipment is unsafe;
(f) Operate a Vehicle for Hire that is not insured as required by this By-
law;
(g) Prevent or hinder a person authorized by the Municipal By-law
Officer from entering the licenced Vehicle for Hire in the care and
control of the Driver for the purpose of inspecting the vehicle or its
equipment;
(h) Operate a Vehicle for Hire which contains more occupants than the
number of seatbelts available for occupancy or in the case of a
Group Transportation Vehicle, the maximum number of occupants
permitted for that model of vehicle;
(i) Permit anyone to smoke in the Vehicle for Hire in accordance with
the Smoke-Free Ontario Act;
(j) In the case of an Accessible Taxicab, drive or act as a driver of any
Accessible Taxicab without first having completed a Training
Program with respect to the handling, safety restraint,
transportation, care and safety of passengers with disabilities, and
providing written proof of which shall be provided to the Licencing
Officer when applying for or renewing a prior to the issuance of any
Accessible Taxicab Driver’s Licence;
(k) In the case of Taxicabs, take on any additional passenger(s) when
the Taxicab is being used for the Transportation of children to and
from school after the commencement of the trip without the consent
of the first passenger taken on during that trip, unless emergency
conditions exist;
(l) Knowingly mislead or deceive any passenger or potential
passenger as to the location or distance to a place to which the
passenger or potential passenger intends or wishes to travel;
(m) A Driver of a licenced Vehicle for Hire should not operate the
vehicle unless:
(i) The interior and exterior of the vehicle are clean and in good
repair;
(ii) The vehicle and its equipment are free from mechanical
defects.
SECTION 7
GENERAL PROVISIONS RELATING TO GROUP TRANSPORTATION VEHICLE &
TAXICAB FARES & TRIP RECORDS
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7.1 Charging of Fares
7.1.1 Every Group Transportation Vehicle and Taxicab Business Owner
shall:
(a) Provide a Driver upon request a receipt for monies turned over to
the Owner by the Driver at the end of the Driver’s shift;
(b) Provide upon request by the Licencing Officer, all particulars of an
agreement entered into relative to the charging of fares including
any written contract or other documents, and any invoices, receipts
or other evidence of payment;
(c) Charge fares and ensure that a Group Transportation Vehicle
or Taxicab driver which operates a licensed vehicle on behalf of
their business charge fares in accordance with the Tariff Card as
provided by the Licencing Officer and displayed within the Vehicle
for Hire.
(d) Review fares as required and provide any proposed fare
adjustments to the Licencing Officer for review and approval. If a
conflict or concern related to any proposed fees is identified, the
Licencing Officer shall provide the information to the Licencing
Appeals Committee for review.
(e) Provide public notification a minimum of sixty (60) days of any
proposed changes in fare rates as approved by the Licencing
Officer or the Appeal Committee.
7.1.2 Every Taxicab Driver shall:
(a) Display a current Tariff Card as provided by the Licencing Officer,
setting out the established fare/rates to be charged for the
conveyance service. Such fare shall include the standard rate for
in-Town conveyance services, or in accordance with an agreement
reached for trips outside of Town boundaries. The Tariff Card shall
be displayed in a conspicuous place in the Vehicle for Hire so as to
be conveniently seen and read by passengers and will indicate the
same number as shown on the Taxi plate attached to the rear of the
vehicle and inform passengers that accessible formats are available
upon request;
(b) Charge rates to passengers in accordance with the Fare/Rate
Schedule as set out on the tariff card, or in accordance with the
agreement reached if the fare is being charged for trips outside of
town boundaries;
(c) Permit a person with a disability who is accompanied by a service
animal to travel with the service animal in the Vehicle for Hire;
(d) Provide upon the request of the passenger, a receipt of the fare
paid showing the amount of the fare paid, the vehicle licence plate
number and the date;
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(e) Provide all particulars of an agreement entered into relative to the
charging of fares, including any written contract or other document,
and any invoices, receipts or other evidence of payment,
immediately upon request of the Licencing Officer;
(f) In the case of a Taxicab, the Driver shall follow the shortest possible
route to the destination requested by a Passenger unless the
Passenger designates another route;
(g) In the case of the Group Transportation Vehicle, the Driver shall
follow the established schedule and flex route for the conveyance of
passengers.
7.1.3 No Group Transportation Vehicle or Taxicab Driver shall:
(a) Charge a higher fare or an additional fee for persons with
disabilities than that for persons without disabilities for the same
trip;
(b) Charge a fee for the storage of mobility aids or mobility assistive
devices;
(c) Charge an additional fee to a person with a disability travelling with
a service animal.
7.2 Maintenance of Daily Trip Records
7.2.1 A Group Transportation Vehicle, Limousine or Taxicab Business
Owner shall:
(a) Ensure that all licenced Drivers which operate a Group
Transportation Vehicle, Limousine or Taxicab vehicle used for
his/her business and licenced under this By-law maintain a Trip
Record;
(b) Keep the Trip Records from all the licenced Driver’s which work for
them for a period of at least twelve (12) months; and
(c) Permit any person authorized by the Licencing Officer to inspect the
Trip Record(s) on the business premises, or remove the Trip
Record(s) from the business premises for the purpose of inspection;
(d) Ensure that Drivers of his/her licenced vehicle(s) charge rates to
passengers in accordance with the Fare/Rate Schedule as set out
on the tariff card issued by the Licencing Officer, or in accordance
with an agreement for services pursuant to section 7.1.1(b).
7.2.2 Every Group Transportation Vehicle Driver shall:
(a) Maintain a daily record of all scheduled routes made by him/her as
a Driver of a Group Transportation Vehicle. The Record shall be
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prepared immediately upon the conclusion of a scheduled route and
prior to the commencement of the next scheduled route, and shall
contain the following information:
(i) The point of origin and the point of conclusion of the route;
(ii) The time when the route commenced and ended;
(iii) The total number of passengers;
(iv) The total number of stops made to pick up and or drop off
passengers;
(v) The total fare(s) collected.
(b) Submit his/her daily record to the Group Transportation Vehicle
Business Owner at the conclusion of each shift.
7.2.3 Every Taxicab Driver shall:
(a) Maintain a daily record of all trips made by him/her as a Driver of a
licenced Taxicab. The Trip Record shall be prepared immediately
upon the conclusion of a trip and prior to the commencement of the
next trip, and shall contain the following information:
(i) The point of origin and the point of conclusion of the trip;
(ii) The number of passengers;
(iii) The fare charged, and;
(iv) The Ontario Licence plate number of the vehicle.
(b) Submit his/her daily Trip Record to the Taxicab Business Owner at
the conclusion of each shift.
SECTION 8
INSURANCE
8.1 Insurance Coverage
A Group Transportation Vehicle, Limousine or Taxicab Business Owner shall not
permit his/her licenced Vehicle(s) for Hire to be operated unless:
(a) He/she has procured and maintained in good standing, a Standard
Automobile Insurance Policy providing for third party liability of at least
$2,000,000.00 insurance coverage for the use designated in the licence
and;
(b) The Policy of Insurance contains an endorsement requiring that the
insurer give to the Licencing Officer at least ten (10) days’ notice of any
proposed cancellation or variation of the policy.
SECTION 9
APPEAL PROCESS
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9.1 Appealing the Decision of the Licencing Officer
9.1.1 Filing an Appeal
(a) Where the Licencing Officer refuses to issue a Licence, suspends or
revokes a Licence under this By-Law, the Applicant or Licencee may
appeal this decision by filing with the Clerk or Designate, an appeal
application of the said decision within fifteen (15) days of being notified
of the decision.
(b) The applicant shall pay to the Clerk of the Corporation the fee for the
appeal as set out in the Town’s Rates & Fees By-Law at the time the
appeal is filed.
(c) The Clerk or Designate shall provide the Licencing Appeal Committee
with a report as to the status of the licence.
9.1.2 Review Hearing Upon receipt of an appeal from an Applicant, the Committee shall hold a
Review Hearing in accordance with the Statutory Powers Procedure Act
and may, after the appropriate hearing is conducted, issue a Licence,
refuse to issue a Licence, revoke a Licence or suspend a Licence and
may make any suspension of a Licence subject to such terms or
conditions as the Licencing Appeal Committee may prescribe and a
decision made pursuant to the exercise of these powers is final and
binding upon the applicant or any Licencee.
9.1.3 Notice
Upon determination of the Review Hearing date, the Clerk or designate
shall give notice in writing to the Applicant or Licencee.
The notice shall include:
A statement:
(i) As to the time, date, place and purpose of the Review
Hearing; and
(ii) That, if the Applicant or Licencee does not attend the Review
Hearing, the Licencing Appeal Committee shall proceed in the
absence of the Applicant or Licencee and the Applicant or
Licencee will not be entitled to any further notice.
9.1.4 Review by the Licensing Appeal Committee
The Licencing Appeal Committee, in considering whether or not to issue
a Licence, refuse to issue a Licence, or to revoke or suspend a Licence
may have regard to the following:
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(a) Whether or not the Applicant or Licencee and the vehicles used for
hire in connection with the carrying on of a business which is
required to be Licenced, pursuant to this By-Law, complies with all
requirements of this By-Law;
(b) Whether or not the Applicant or Licensee has failed to promptly
remedy any reasonable concern with regard to those matters set
out in this By-Law or has committed past breaches of this By-Law;
(c) Whether or not the Applicant or Licencee has failed to comply with
any requirements of any other applicable By-Law of the Town or
any local board thereof or of any statute, order-in-council or
regulation of the Provincial Legislature or the Parliament of Canada
or of any Agency, Board or Commission thereof, in, upon or in
connection with the Licenced activity or vehicles used for hire in
connection with the Licenced activity;
(d) Whether the conduct of the licence holder or other related
circumstance afford reasonable grounds for belief that the carrying
on of the business of the licence holder in respect of the premises
for which the licence is sought would infringe on the rights or
endanger the health or safety of any other members of the public;
(e) The fee payable in respect of the licence has not been paid;
(f) The applicant is in default with respect to any financial or other
obligation to the Town.
9.1.5 Decision of the Licencing Appeal Committee
(a) The decision of the Licencing Appeal Committee to refuse to issue
a Licence, revoke a Licence or suspend a Licence may be subject
to such terms as the Licencing Appeal Committee shall impose and
shall be final;
(b) Despite any of the provisions of this By-law, any proceedings may
be disposed of by a decision of the Appeal Committee given:
(i) Without a hearing; or
(ii) Without compliance with any other requirements of the
Statutory Powers Procedure Act or of this By-Law, where the licencee has waived such hearing or compliance.
SECTION 10
ENFORCEMENT AND PENALTIES
10.1 Enforcement
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Municipal Law Enforcement Officers, Licencing Officer, Peace Officers, Police or
any other Person designated by Council may enforce this By-law.
10.2 Obstruction
No person shall hinder or obstruct or attempt to hinder or obstruct, any person
exercising a power or performing a duty under this By-law.
10.3 Offence and Penalty
Every Person who contravenes any of the provisions of this by-law is guilty of an
offence pursuant to Section 429 of the Municipal Act, 2001. S.O. 2001, c.25 and all contraventions of this bylaw are designated continuing offences.
10.4 Offence by an Individual
Every Person, excluding a corporation, who is convicted of an offence under this by-law, is liable to a fine as stipulated by the set fines as attached to this by-law or as stipulated by the Provincial Offences Act R.S.O. 1990,CHAPTER P.33.
10.5 Offence by a Corporation
Every corporation who is convicted of an offence under this by-law is liable to a maximum fine of Fifty Thousand Dollars ($50,000) for the first offence and a
maximum fine of One Hundred Thousand Dollars ($100,000) for any subsequent
offence in accordance with the Municipal Act, 2001, S.O. 2001,c 25 and
Provincial Offences Act R.S.O. 1990, CHAPTER P.33. 10.6 Multiple Offences
The conviction of an offender for the breach of any provision of this By-law shall
not operate as a bar to a prosecution against the same offender upon any subsequent or continued breach of any provisions of this By-law.
10.7 Court Order
If this By-law is contravened and a conviction entered, the court in which the conviction is entered and any court that has jurisdiction thereafter may, in addition to any other remedy and to any penalty imposed, make an order
prohibiting the continuation or the repetition of the offence.
SECTION 11
PARTIAL INVALIDITY
11.1 Application of By-Law
If any term of this By-Law or the application thereof shall to any extent be invalid
or unenforceable, the remainder of this By-Law and/or the application of such
term to circumstances other than those to which it is held invalid or
unenforceable, shall not be affected thereby and each term of this By-Law shall
be separately valid and enforceable to the fullest extent permitted by law.
SECTION 12
REPEAL OF PREDECESSOR BY-LAW
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12.1 Repeal
That By-Law No. 2995 and any amendments thereto, of The Corporation of Town
of Tillsonburg are hereby repealed in its entirety.
SECTION 13
EFFECTIVE DATE
13.1 Effective Date
The effective date of this By-Law shall be the date of passage thereof.
Read a first and second time this day of, 2016.
Read a third and final time and passed this day of , 2016
_____________________________
Mayor – Stephen Molnar
______________________________
Town Clerk - Donna Wilson
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THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 4051
A BY-LAW for the licensing, regulating and governing of vehicles for hire within the
municipality, including Group Transportation Vehicles, Limousines, Accessible Taxicabs,
Taxicabs, owners and drivers.
WHEREAS subsection 151(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended
(Municipal Act, 2001), provides that without limiting sections 9, 10 and 11, a municipality
may provide for a system of licences with respect to a business and may:
(a) Prohibit the carrying on or engaging in the business without a licence;
(b) Refuse to grant a licence or to revoke or suspend a licence;
(c) Impose conditions as a requirement of obtaining, continuing to hold or renewing a
licence;
(d) Impose special conditions on a business in a class that have not been imposed on
all of the businesses in that class in order to obtain, continue to hold or renew a
licence;
(e) Impose conditions, including special conditions, as a requirement of continuing to
hold a licence at any time during the term of the licence;
(f) License, regulate or govern real and personal property used for the business and
the persons carrying it on or engaged in it; and
(g) Require a person, subject to such conditions as the municipality considers
appropriate, to pay an administrative penalty if the municipality is satisfied that the
person has failed to comply with any part of a system of licences established by
the municipality. 2006, c. 32, Sched. A, s. 82.
AND WHEREAS subsection 151(5) of the Municipal Act, 2001 provides that subsection
151(1-4) applies with necessary modifications to a system of licences with respect to
any activity, matter or thing for which a by-law may be passed under sections 9, 10 and
11 as if it were a system of licences with respect to a business;
AND WHEREAS subsection 156(1) of the Municipal Act, 2001 authorizes a municipality
in a by-law under with respect to the owners and drivers of taxicabs to:
(a) Provide for the collection of the rates or fares charged for the conveyance; and
(b) Limit the number of taxicabs or any class of them.
AND WHEREAS the Council of the Corporation for the Town of Tillsonburg considers it
in the public’s interest for the purposes of health and safety and in the interest of
consumer protection to pass such a by-law;
AND WHEREAS the Council of the Corporation for the Town of Tillsonburg delegates
the legislative powers under this By-law to the Licencing Officer, including without
limitation the power to issue and impose conditions on a licence, as such power is minor
in nature with regard to the number of people, the size of geographic area and the time
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period affected by an exercise of the power in accordance with subsections 23.2 (4-5) of
the Municipal Act, 2001;
NOW THEREFORE Council hereby enacts the following:
SECTION 1
SCOPE OF BY-LAW
1.1 SHORT TITLE
This By-law, as amended from time to time, shall be known as the “Taxi By-law.”
1.2 INTENT AND SCOPE
The purpose of this By-law is to regulate Group Transportation Vehicle,
Limousine and Taxicab Owners, Drivers and Vehicles used for hire or any class
or classes thereof within the Town of Tillsonburg.
SECTION 2
DEFINITIONS & INTERPRETATION
2.1 DEFINITIONS
The terms set out below shall have the following meanings in this By-law:
“Accessible Formats” means an alternate format that allows people with disabilities to
access information in a manner other than how the format was originally delivered, and
may include, but is not limited to, large print and Braille;
“Accessible Taxicab” means a class of taxicab which is designed or modified to be
used for the purpose of transporting persons with disabilities and is used for that
purpose, whether or not the vehicle is also used to transport persons without disabilities,
as defined in Section 1 of R.R.O. 1990 Regulation 629: Accessibility Vehicles made
under the Highway Traffic Act;
“Accessible Taxicab or Taxicab Driver” means a person who is licenced as such or
required to be licenced as such under this By-Law and includes a taxicab owner who
drives a taxicab;
“Accessible Taxicab or Taxicab Owner” means a person who is licensed as such or
required to be licenced as such under this By-law and includes a lessee, licenced under
this By-law of a taxicab owner’s vehicle;
“Accessible Taxicab or Taxicab Plate” means an identification plate issued by the
Town containing the words “TAXI”, “Town of Tillsonburg”, a number and current year
sticker, to be attached to the rear of the taxicab, and for accessible taxicabs only, a
sticker showing the international symbol of accessibility;“Annual Licence” means a
licence issued to the applicant which expires at 11:59 p.m. on April 14th of a given year.
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“Applicant” means an individual, proprietorship, limited partnership or corporation that
applies for a Licence under this By-Law with the Town of Tillsonburg;
“Call” within the meaning of this By-law shall include a request or direction for the use
of a taxicab transmitted by radio, or by personal request of a prospective passenger or
received in any other manner.
“Carry on” when used in reference to a taxicab business means to continuously
operate, engage, drive, or make a taxicab available for the conveyance of passengers
or property for hire or reward and includes waiting for, accepting, or dispatching orders;
“Clerk” means the Clerk of the Corporation of Town of Tillsonburg;
“Conveyance” means to carry, transport, transfer or move.
“Council” means the municipal Council of the Corporation of Town of Tillsonburg;
“Driver” means a person who is licenced to drive a motor vehicle pursuant to this By-
law;
"Fare" means the amount of money required for payment for the conveyance of
passenger(s) or product(s);
“Group Transportation Vehicle” means a vehicle which is available for providing a
conveyance service for a fare and operates on an established route and flex route
schedule. Passengers are picked up along the established route/flex route and pay the
fare upon embarking on the Group Transportation Vehicle. This does not include an
Accessible Taxicab, Taxicab, Limousine, or Public Vehicle as defined in the Public
Vehicles Act.
“Group Transportation Vehicle Driver” means a person who holds a Group
Transportation Vehicle Driver’s Licence as issued under this By-law;
“Group Transportation Vehicle Owner” means a person, proprietorship, limited
partnership, corporation or other entity who holds a Group Transportation Vehicle
Owner licence as issued under this By-law which carries on the business of transporting
passengers for a fare in the Town of Tillsonburg;
"Licence" for the purpose of this By-law, refers to a valid and current licence as issued
by the Town of Tillsonburg which permits a person to carry on or engage in the
passenger conveyance business and is also a requirement for the Drivers of Group
Transportation Vehicles, Limousines and Taxicab and for each Vehicle licenced under
the provisions of this By-law. Licences shall expire at 11:59 p.m. on April 14th of a given
year;
“Licencee” is the holder of a valid and current Licence as issued by the Town of
Tillsonburg under this By-law;
“Licence Appeal Committee” means a committee comprised of the Chief Building
Official, CAO or designate, one member of the BIA and one member of the Chamber of
Commerce whose role is to review and make a decision in regards to an appeal
submitted by an Applicant or Licensee.
"Licencing Officer” means the Municipal By-law Officer for the Town of Tillsonburg;
“Limousine” means a motor vehicle kept or used for hire for the conveyance of
Passengers by reservation only and solely on an hourly basis, which has seating for no
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more than the manufacturer’s specified number of Passengers and a sufficient number
of seat belts for each Taxi Driver and Passenger, and shall not include a Taxicab;
“Limousine Driver” means a person who holds a Limousine Driver’s Licence as issued
under this By-law;
“Limousine Owner” means a person, proprietorship, limited partnership, corporation or
other entity which holds a Limousine Owner’s Licence as issued under this By-law which
carries on the business of transporting passengers in the Town of Tillsonburg;
“Motor Vehicle” means a motor vehicle defined in accordance with the provisions of the
Highway Traffic Act, R.S.O. 1990, c.H.8, as amended;
“Municipal Law Enforcement Officer” means the person(s) so appointed by the
Council of the Corporation of Town of Tillsonburg, and for the purposes of this By-Law
shall include a member of the Oxford O.P.P. or appropriate police agency;
“Non-Profit/Not-For Profit Organization” means an organization with a constitution,
by-laws and a Board of directors. They are registered/incorporated as a not-for-profit
organization, are able to provide their not-for-profit number and operate within the Town
of Tillsonburg.
“Passenger” means any person(s) in a taxicab, limousine or Group Transportation
Vehicle other than the driver who has hired the owner or driver for (a trip) for the
purposes of transporting them from one location to another;
“Person” includes any individual, partnership, firm, association or corporation;
“Police Security Clearance Record Check” means particulars of a criminal record
which shall include a:
(a) Vulnerable sector police search and search of the pardoned sexual
offender’s data base, dated within thirty-six (36) days, as provided by the
Ontario Provincial Police or other police agency;
“Public Vehicle” means a motor vehicle operated on a highway by, for or on behalf of
any person for the transportation for compensation of passengers, or passengers and
express freight that might be carried in a passenger vehicle, but does not include the
cars of electric or steam railways running only upon rails, taxicabs, nor motor vehicles
operated solely within the limits of one local municipality, as defined in the Public
Vehicles Act, R.S.O. 1990, c.P.54;
“Service Animal” means an animal that is (a service animal for a person with a
disability) trained to perform specific functions and services to assist a person with a
disability,
(a) If it is readily apparent that the animal is used by the person for reasons
relating to his or her disability; or
(b) If the person provides a letter from a physician or nurse confirming that the
person requires the animal for reasons relating to the disability;
(c) And shall include a guide dog as defined in Section 1 of the Blind Persons
Rights' Act, R.S.O. 1990, Chapter B.7.
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“Tariff Card” means a card which displays the current Fares/Rate Schedule of the
Vehicle for Hire business as approved and issued by the Licencing Officer;
“Taxicab” means a motor vehicle hired for the transportation of a passenger(s) for a
fare, but shall not include a public vehicle as defined by the Public Vehicles Act, R.S.O.
1990, c. P.54, as amended;
“Taxicab Owner” includes an owner or lessee of a taxicab vehicle, and includes any
person, proprietorship, limited partnership, corporation or other entity which carries on
the business of transporting passengers in the Town of Tillsonburg;
“Taximeter” means a measuring device used in a taxicab to calculate the fare payable
for a trip;
“Town” means The Corporation of Town of Tillsonburg;
“Trip” means the conveyance of a passenger(s) and/or product(s) from one location to
another as agreed upon between the vehicle driver and passenger(s);
“Vehicle for Hire” means a Group Transportation Vehicle, Limousine or Taxicab as
described within this By-law which is used for the purpose of conveying passengers or
products from one location to another for an established fee. This does not include
delivery/courier vehicles, courtesy vehicles, passenger transportation services under
contract with a school, a board of education, a community service agency or similar type
of organization.
SECTION 3
LICENCING
3.1 Classes of Licences
(a) The following classes of licences are required for the operation of a
Vehicle for Hire in the Town of Tillsonburg and the licence holder shall
procure and maintain a licence(s) in good standing:
(i) Group Transportation Vehicle/Limousine/Taxicab Business Owner
(ii) Group Transportation Vehicle/Limousine/Taxicab Driver
(iii) Group Transportation/Limousine/Taxicab Vehicle
3.2 Issuance & Expiry of Licences
(a) All licences issued shall be signed by the Licencing Officer, or designate,
and the signature may be stamped, printed or mechanically reproduced on
the Licence;
(b) All licences shall be in a form approved by the Town of Tillsonburg, as
may be amended from time to time;
(c) The Expiry Date for all Annual Licences issued under this By-law shall be
April 14th at 11:59 p.m of each year.
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3.3 General Licencing Regulations
(a) For the purposes of this By-Law a person, proprietorship, limited
partnership, corporation or other entity is carrying on or engaging in the
Vehicle for Hire business when:
(i) Providing a conveyance service wholly within the Town of Tillsonburg
or from any point in the Town of Tillsonburg to any point outside the
Town of Tillsonburg; or and
(ii) The usual business address of the person, proprietorship, limited
partnership, corporation or other entity which is the registered owner of
the Vehicle for Hire business, is within the Town of Tillsonburg.
(b) No person, proprietorship, limited partnership, corporation or other entity
shall act as a business Owner for the purpose of providing Vehicles for
Hire as provided for under this by-law without being licenced;
(c) No person shall operate a Vehicle for Hire within the boundaries of the
Town of Tillsonburg without being licenced as a Driver under this By-law;
(d) No motor vehicle shall be operated as a Vehicle for Hire within the
boundaries of the Town of Tillsonburg without being licensed under this
By-law;
(e) No Licences issued under subsection (a-c) are transferable;
(f) A Vehicle for Hire Business Owner shall not permit any person to operate
a vehicle registered to that business as included under the Licence for that
business for the purposes of conveying passengers or products within the
boundaries of the Town of Tillsonburg unless both the vehicle and driver
hold a valid and current Licence issued by the Town of Tillsonburg.
(g) An application for a Licence or the issuance of a Licence pursuant to the
provisions of this By-law does not relieve the applicant or licencee as the
case may be, from the obligation to comply with all other applicable by-
laws of the Town of Tillsonburg and laws of the Province of Ontario and
the Government of Canada.
3.4 Applying for a Licence
3.4.1 Group Transportation Vehicle, Limousine & Taxicab Business Owner
Licence
Each Group Transportation Vehicle, Limousine or Taxicab Business
Owner in the Town of Tillsonburg, shall submit the following information to
the Licencing Officer when applying for or renewing a licence to operate a
Vehicle for Hire Business;
(a) A completed application form;
(b) The fee prescribed in the Town of Tillsonburg’s Rates and Fees By-
law;
(c) The particulars of a criminal record which shall include a Vulnerable
Sector police search and search of the pardoned sexual offenders
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database, dated within the last thirty-six (36) days, as provided by
the Ontario Provincial Police or other police agency;
(d) A Vehicle for Hire driver’s licence must be obtained as per section
3.4.2 if the Business Owner intends to operate a vehicle;
(e) A Certificate of Insurance in the amount of $2,000,000.00.
3.4.1.1 Change of Ownership:
(a) A Licencee, including a person, partnership, firm, association or
corporation, shall notify the Licencing Officer a minimum of
fifteen (15) business days prior to any change in the actual or legal
control of the business to which the Licence relates;
(b) In all cases relating to the change of the legal control of a business,
the issuance of a new Business Licence is required.
(c) All information must be submitted in full a minimum of ten (10)
business days prior to the issuance of a Group Transportation
Vehicle, Limousine or Taxicab Owners Licence.
3.4.1.2 Refusal of an Application:
The Licencing Officer shall refuse an application for a Group
Transportation, Limousine or Taxicab Business Owner Licence under the
following conditions:
(a) An incomplete application has been submitted and upon request
has not been rectified;
(b) The applicant has been convicted of an offence under this or any
other legislation relating to vehicles for hire in Canada;
(c) The applicant has outstanding fines owing to the Town of
Tillsonburg;
(d) There is other information known to the Licencing Officer that
provides a reasonable expectation that the applicant will not carry
on the business with honesty and integrity;
(e) The applicant previously held a Group Transportation, Limousine or
Taxicab Business Licence which was suspended or revoked;
(f) In the case of a Taxicab Business, the Owner has not provided off-
street parking for the number of Accessible Taxicab or Taxicab
vehicles for which a Licence is being applied for;
(g) The applicant has not satisfied the Licencing Officer of the proper
zoning on the location where the business will operate from;
(h) Processing of an application would be contrary to an order of the
Licence Appeal Committee or other level of court;
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(i) A decision to refuse to process an application for a Group
Transportation Vehicle, Limousine or Taxicab Business
Licence is appealable to the Licence Appeal Committee.
3.4.2 Group Transportation Vehicle, Limousine, Taxicab Driver’s
Licence
Each Group Transportation Vehicle, Limousine or Taxicab Driver
shall submit to the Licencing Officer the following information when
applying for or renewing a Licence to operate a Vehicle for Hire:
(a) A completed application form;
(b) The fee prescribed in the Town of Tillsonburg’s Rates and Fee’s By-
law;
(c) The particulars of a criminal record which shall include a Police
Vulnerable Sector Check, dated within the last thirty-six (36) days,
as provided by the Ontario Provincial Police or other police agency;
(d) The particulars of a driving abstract, dated within the last thirty-six
(36) days, as provided by the Ministry of Transportation or other
police agency;
(e) In the case of an Accessible Taxicab, the driver must furnish proof
of having completed a Training program with respect to the
handling, safety restraint, transportation, care and safety of
passengers with disabilities at the time of the application;
(f) All information must be submitted in full a minimum of ten (10)
business days prior to the issuance or renewal of a Group
Transportation Vehicle, Limousine or Taxicab Drivers Licence.
3.4.2.1 Refusal of an Application:
The Licencing Officer shall refuse an application for a Group
Transportation Vehicle, Limousine or Taxicab Driver Licence or renewal
under the following conditions:
(a) A Driver has not sufficiently completed the required forms;
(b) A Driver has failed to pay the licencing fee at the date of the
application;
(c) The Driver has been convicted of a criminal offence during the
preceding five (5) years for which a pardon has not been granted;
(d) The Driver has been convicted of an indictable offence at any time
under any statute of Canada, including but not limited to the
Criminal Code of Canada or the Controlled Drug & Substances Act;
(e) The Driver is the subject of an outstanding criminal charge(s) or a
Careless Driving charge(s) at the date of the application;
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(f) The issuance of a licence is contrary to a ban or suspension placed
upon the Driver by the Licence Appeal Committee.
3.4.3 Group Transportation, Limousine or Taxicab Vehicle Licence
The owner or lessee of a Group Transportation Vehicle, Limousine
or Taxicab is required to submit the following information to the
Licencing Officer when applying for or renewing a Licence for a
Vehicle for Hire:
(a) A completed application form;
(b) The fee prescribed in the Town of Tillsonburg’s Rates and Fees By-
law;
(c) Particulars of the vehicle to be used for hire including;
(i) Proof of ownership of the vehicle;
(ii) A current Safety Standards Certificate, dated within thirty-six
(36) days of the application accompanied by the Motor
Vehicle Inspection Report;
(iii) A certificate of Insurance in the amount of $2,000,00.00.
(d) In respect of any vehicles using propane or natural gas fuel, a
certificate from a person qualified to provide such certificate as per
the requirements of the Ministry of Transportation and Technical
Safety Standards Association;
(e) In respect of an Accessible Taxicab, a certificate from a qualified
person to the effect that the equipment which renders the Taxicab
an Accessible Taxicab is safe and in proper working order;
(f) Every owner shall submit the vehicle(s) for examination or
inspection before a licence is issued;
(g) Furnish any evidence or information required by the Licencing
Officer or their designate to show that the vehicle proposed for the
business meet all requirements of this By-law for licencing;
3.4.3.1 Refusal of an Application
The Licencing Officer shall refuse an application for a Group
Transportation, Limousine or Taxicab Vehicle Licence or renewal under
the following conditions:
(a) A Vehicle Licence is currently under suspension or has been
revoked by the Licence Appeal Committee;
(b) An incomplete application has been submitted and upon request,
the form has not been rectified;
(c) The vehicle for which the application is being submitted is
considered unfit and does not meet the minimum basic safety
standards to drive on Ontario roads;
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(d) The applicant has been convicted of an offence under the Taxi By-
law or any other legislation relating to vehicles for hire in Canada;
(e) The applicant has outstanding fines owing to the Town of
Tillsonburg;
(f) There is other information known to the Licensing Officer that
provides a reasonable expectation that the applicant will not carry
on business with honesty and integrity.
SECTION 4
SUSPENSION OR REVOCATION OF DRIVER’S LICENSE
4.1 Suspension/Revocation of a Group Transportation, Limousine or Taxicab
Driver’s Licence
The Licensing Officer or his/her designate shall suspend, revoke or fail to renew
any Group Transportation, Limousine or Taxicab Driver’s Licence under the
following conditions:
(a) The Licencing Officer becomes aware that the Licencee is not meeting
any one of the requirements of issuance under the initial Licence
application process;
(b) The Licencee’s Ontario Driver’s Licence is suspended for any reason;
(c) The Licencee is charged with an offence under the Criminal Code of
Canada or the Controlled Drug & Substances Act;
(d) The Licencee is charged with an offence under the Liquor License Act for
the Province of Ontario if the charge relates in any way to the use or
operation of a Vehicle for Hire;
(e) The Licencing Officer may suspend, revoke or fail to renew a licence for
any other matter of non-compliance by a Licencee as outlined in this
By-law.
4.2 Upon Suspension or Revocation of a License
A Group Transportation Vehicle, Limousine or Taxicab Driver shall immediately
surrender his/her Licence as issued by the Town of Tillsonburg to the Licencing
Officer in the event that such Licence has been suspended or revoked.
The Licencee may file with the Clerk or Designate, an appeal application within
fifteen (15) days of being notified of the suspension or revocation of the said
licence.
A suspension or revocation of a Group Transportation Vehicle, Limousine or
Taxicab Vehicle Licence due to safety reasons or failure to provide a valid Safety
Standards Certificate within the allotted time frame is not appealable.
The decision of the Licence Appeal Committee is final.
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4.3 Driver Conduct
Any of the following infractions can result in a Driver of a Vehicle for Hire as
licensed under this By-law facing Suspension, Revocation or Non-Renewal of a
Licence:
(a) The use of discourteous language or profanity in front of a customer;
(b) Overcharging a customer or other similar abuse;
(c) Smoking or allowing customers to smoke in the vehicle;
(d) Repeated failure to maintain the vehicle in a neat and clean fashion;
(e) Operating a vehicle in contravention of any other sections of this By-law;
(f) Failure to surrender a Licence as issued by the Town of Tillsonburg
immediately to the Licencing Officer upon conviction of a criminal offence
or Careless Driving charge.
SECTION 5
GENERAL PROVISIONS-VEHICLE REQUIREMENTS
5.1 Vehicle Condition
All Vehicles for Hire shall be kept clean and orderly at all times both on the
exterior and interior and this includes:
(i) No visible rust;
(ii) No visible dents;
(iii) Paint on the vehicle must be uniform and consistent;
(iv) Any trash must be placed in an appropriate receptacle;
(v) The exterior of vehicles must be washed regularly and should not have an
accumulation of dust or dirt;
(vi) Interiors of vehicles must be cleaned and vacuumed regularly.
5.2 Safety Standards Certificate
(a) A Safety Standards Certificate, which confirms that a Vehicle for Hire
meets the minimum basic safety standards to drive on Ontario roads as
provided by the Ministry of Transportation, and completed by a mechanic
which is qualified as a certified inspector, shall be submitted within the last
thirty-six (36) days when an application is being made for a Group
Transportation, Limousine or Taxicab Business License or in the event of
an application or renewal being submitted for a Group Transportation,
Limousine or Taxicab Driver’s Licence or Vehicle License.
(b) When the Licencing Officer or any Municipal Law Enforcement Officer
believes, on reasonable grounds, that a Vehicle for Hire or its equipment is
not safe, they may issue an order in writing requiring that the licencee
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produce a valid Safety Standards Certificate relating to that vehicle dated
after the date of notice;
(c) No Driver shall operate and no Owner or Licensee shall permit to operate
a Vehicle for Hire after receipt of notice referred to in sub-section (b), until
the Licencing Officer or Municipal Law Enforcement Officer has been
provided with a valid Safety Standards Certificate as required in this
section;
(d) If a Licencee does not produce a valid Safety Standards Certificate within
ninety-six (96) hours of receiving the notice referred to in this section, the
Licencing Officer or his/her designate shall suspend the Vehicle Licence;
(e) The revocation of a Vehicle Licence for safety reasons or failure to provide
a valid Safety Standards Certificate within the allotted time frame is not
appealable. The Applicant is required to apply for a new Vehicle Licence
and submit a valid Safety Standards Certificate along with the required
application fee and supporting documentation.
5.3 Proof of Insurance
(a) A licenced Group Transportation Vehicle, Limousine or Taxicab Business
Owner and a driver employed by him/her shall produce, in respect of any
Vehicle for Hire being operated by the driver, evidence of insurance, as
required under this By-law forthwith upon demand of the Licencing Officer,
or a Municipal Law Enforcement Officer;
(b) If a licenced Group Transportation Vehicle, Limousine or Taxicab Business
Owner or a driver employed by him/her does not produce evidence of
insurance when demanded pursuant to this section, the Licencing Officer
shall suspend the Licence forthwith;
(c) In instances where the inability to provide insurance is related to the Group
Transportation, Limousine or Taxicab Business Licence, all Licences
issued underneath that business to vehicle drivers and for the vehicles
shall also be suspended;
(d) If by the end of the next regular business day following the day of
suspension of the licence, the Licencee has provided adequate Proof of
Insurance to the Licencing Officer, such licence shall be reinstated. The
Licencing Officer shall not reinstate a licence that has been suspended if
adequate proof of insurance has not been provided by the end of the next
regular business day following the date of suspension. All the related
licences shall be revoked and such revocation is not appealable;
(e) The Licencing Officer shall reinstate a licence that has been suspended if
within (15) days of revocation, the Taxicab Business Owner provides
adequate Proof of Insurance along with all the fees associated with a new
Licence for the Group Transportation, Limousine or Taxicab Business and
/or vehicles. New licences will be issued without a full application process
being required except in instances when the timing of such issuance would
require the annual renewal process.
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SECTION 6
GENERAL PROVISIONS RELATING TO GROUP TRANSPORTATION VEHICLE,
LIMOUSINE AND TAXICAB BUSINESS OWNERS & DRIVERS
6.1 Requirements of Group Transportation Vehicle, Limousine and Taxicab
Business Owners
The following general provisions apply to all Group Transportation Vehicle,
Limousine and Taxicab Owners and Drivers as required to be licenced under this
By-Law:
6.1.1 Every Group Transportation Vehicle, Limousine and Taxicab
Business Owner shall:
(a) Submit his/her vehicle(s) as licensed under this By-law for
examination or inspection at any time when required by the
Licencing Officer or their designate;
(b) Investigate immediately, any mechanical defect in his/her Group
Transportation Vehicle, Limousine or Taxicab reported to him/her
by a Driver or any other person;
(c) Report any change of his/her business address or his/her residence
address to the Licencing Officer within two (2) business days of the
change;
(d) Ensure that every Driver of a vehicle used for the business as
licenced under this By-law provides, or will arrange for the provision
of accessible formats relating to ridership rates and fees upon
request and shall notify the public about the availability of
accessible formats;
(e) Notify the Licencing Officer forthwith if any Driver of a vehicle used
for the conveyance service business as licenced under this By-law;
(i) Is the subject of charges under the Criminal Code of Canada
or the Controlled Drug & Substances Act or,
(ii) Has been convicted of a criminal offence.
(f) In the case of Taxicab Owners, affix a sign on the roof of each
licenced Taxicab used for hire identifying the vehicle as an
Accessible Taxicab or Taxicab;
(g) Ensure that an Accessible Taxicab or Accessible Group
Transportation Vehicle used for the Vehicle for Hire business meet
the requirements, as defined in R.R.O Regulation 629, Vehicles for
the Transportation of Physically Disabled Person as made under the
Highway Traffic Act, and that all Accessible Taxicab and Accessible
Group Transportation vehicle Drivers have completed the necessary
training with respect to the handling, safety restraint, transportation,
care and safety of passengers with disabilities;
(h) In the case of Taxicabs shall ensure that no person employed by
him or her shall carry any radio equipment, radio scanners or other
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equipment capable of monitoring radio calls other than the
equipment used or required to transmit or receive broadcasts or
signals from the radio dispatcher for whom the Driver is
working;
(i) Install an Taxicab Plate to the rear of the taxicab;
6.1.2 No Group Transportation Vehicle, Limousine or Taxicab Business
Owner shall:
(a) In the case of a Taxicab, permit any advertisement to be displayed
on any licenced Accessible Taxicab or Taxicab with the exception
of one roof advertising topper as approved by the Licencing Officer
or designate;
(b) Permit a Vehicle for Hire as licenced under this By-law to be
operated if the vehicle or its equipment is unsafe;
(c) Permit a vehicle to be operated unless it is insured as required by
this By-law;
(d) Permit any person, other than a Driver licenced under this By-Law
and employed by him/her to operate his/her licenced vehicle(s);
(e) Prevent or hinder a person authorized by the Licencing Officer from
entering a licenced vehicle owned by him/her for the purpose of
inspecting such vehicle;
(f) Permit a licenced vehicle in respect of which a mechanical defect
has been reported to him/her, to be operated until he or she has
inspected and ensured that the mechanical defect, if any, has
been corrected;
(g) Permit a Driver to operate a licenced vehicle owned by him/her
unless the Driver complies with all licencing requirements as
provided for in this By-law, including maintaining and submitting a
daily trip record;
(h) Permit anyone to smoke in vehicle licenced under this By-law in
accordance with the Smoke-Free Ontario Act.
6.2 Requirements of Group Transportation Vehicle, Limousine and Taxicab
Drivers
6.2.1 Every Driver shall:
(a) Maintain in good standing, a valid and subsisting Driver's Licence as
issued by the Province of Ontario;
(b) List on his/her application for a Group Transportation Vehicle,
Limousine or Taxicab Driver’s Licence or any renewal application,
all employers for whom he or she is currently working for as a
Driver;
(c) Notify the Licencing Officer forthwith of any change in his/her
employment as a Driver of a Vehicle for Hire;
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(d) Report any change of address to the Licencing Officer within two (2)
business days of the change;
(e) Notify the Licencing Officer immediately if they:
(i) Are the subject of charges under the Criminal Code of
Canada or the Controlled Drug & Substances Act;
(ii) Has been convicted of a criminal offence;
(iii) Has had their Provincial Driver’s Licence suspended for any
reason.
(f) Produce his/her license to permit the change to be entered hereon
at the time of notification of the change;
(g) Inspect each vehicle as licenced under this By-law which he/she
intends to operate at the commencement of each work shift and at
the conclusion of each work shift and shall maintain a log of each
inspection;
(h) Report any mechanical defects which are disclosed during these
inspections forthwith to the Group Transportation Vehicle,
Limousine or Taxicab Business Owner;
(i) Submit the Vehicle for Hire in his/her care and control for
examination or inspection at any time to the Licencing Officer or
their designate upon request;
(j) Report to his/her employer forthwith, any accident in which the
Group Transportation Vehicle, Limousine or Taxicab Driver has
been involved in while operating a Vehicle for Hire on behalf of the
business;
(k) Return a Vehicle for Hire to his/her employer promptly at the
conclusion of the Driver's work shift if required by the Group
Transportation Vehicle, Limousine or Taxicab Business Owner;
(l) Produce to a Police Officer or a Municipal Law Enforcement Officer,
upon demand of that officer, his/her Group Transportation Vehicle,
Limousine or Taxicab Driver's Licence as issued pursuant to this
By-law;
(m) Produce to a Police Officer or a Municipal Law Enforcement Officer,
upon demand of that officer, his/her Driver's Licence as issued by
the Province of Ontario;
(n) Attend at the identified Town of Tillsonburg location, once the Group
Transportation Vehicle, Limousine or Taxicab Driver's Licence has
been issued, to obtain a photo identification card;
(o) In the case of an Accessible Taxicab, ensure wheelchairs are
securely anchored to the vehicle prior to providing an Accessible
Taxicab Service and ensure that the vehicle meets the requirements
as defined in R.R.O Regulation 629, Vehicles for the Transportation
of Physically Disabled Person as made under the Highway Traffic
Act;
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(p) Provide or arrange for the provision of accessible formats upon
request and shall notify the public about the availability of
accessible formats;
(q) In the case of Taxicabs, every Taxicab driver shall serve the first
person requiring the service of his/her Taxicab at any place within
the area municipality to which the Taxicab Business Owner’s
Licence relates any time, unless:
(i) He/she has reasonable concerns for his/her safety;
(ii) He/she has reasonable concerns that his/her fare may not be
paid, or;
(iii) He/she has made prior arrangements to accept another
Passenger, the proof of which lies upon the Taxicab Driver in
any proceeding under this By-law.
(r) Deliver all property or money found in his/her Vehicle for Hire
immediately to the owner thereof, or if the owner cannot be located
immediately, to the nearest police station together with any
information concerning the owner of the property or money which is
in the possession of the vehicle Driver.
6.2.2 No Group Transportation Vehicle, Limousine or Taxicab Driver shall:
(a) Operate any Motor Vehicle required to be a Vehicle for Hire unless
he/she has a valid and subsisting Driver's Licence as issued by the
Province of Ontario;
(b) Operate any vehicle required to be a Vehicle for Hire unless such
vehicle has been issued a licence for such purposes by the Town of
Tillsonburg;
(c) While having care and control of a Vehicle for Hire, permit any
person, other than another Driver licenced under this By-Law, to
operate the said vehicle;
(d) Operate a Vehicle for Hire unless the license issued by the
Licencing Officer containing his/her name is affixed in the place in
the vehicle approved by the Licencing Officer and in such manner
that the same is plainly visible to and readable by Passengers;
(e) Operate a Vehicle for Hire if he/she reasonably believes the vehicle
or its equipment is unsafe;
(f) Operate a Vehicle for Hire that is not insured as required by this By-
law;
(g) Prevent or hinder a person authorized by the Municipal By-law
Officer from entering the licenced Vehicle for Hire in the care and
control of the Driver for the purpose of inspecting the vehicle or its
equipment;
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(h) Operate a Vehicle for Hire which contains more occupants than the
number of seatbelts available for occupancy or in the case of a
Group Transportation Vehicle, the maximum number of occupants
permitted for that model of vehicle;
(i) Permit anyone to smoke in the Vehicle for Hire in accordance with
the Smoke-Free Ontario Act;
(j) In the case of an Accessible Taxicab, drive or act as a driver of any
Accessible Taxicab without first having completed a Training
Program with respect to the handling, safety restraint,
transportation, care and safety of passengers with disabilities, and
providing written proof of which shall be provided to the Licencing
Officer when applying for or renewing a prior to the issuance of any
Accessible Taxicab Driver’s Licence;
(k) In the case of Taxicabs, take on any additional passenger(s) when
the Taxicab is being used for the Transportation of children to and
from school after the commencement of the trip without the consent
of the first passenger taken on during that trip, unless emergency
conditions exist;
(l) Knowingly mislead or deceive any passenger or potential passenger
as to the location or distance to a place to which the passenger or
potential passenger intends or wishes to travel;
(m) A Driver of a licenced Vehicle for Hire should not operate the
vehicle unless:
(i) The interior and exterior of the vehicle are clean and in good
repair;
(ii) The vehicle and its equipment are free from mechanical
defects.
SECTION 7
GENERAL PROVISIONS RELATING TO GROUP TRANSPORTATION VEHICLE &
TAXICAB FARES & TRIP RECORDS
7.1 Charging of Fares
7.1.1 Every Group Transportation Vehicle and Taxicab Business Owner
shall:
(a) Provide a Driver upon request a receipt for monies turned over to
the Owner by the Driver at the end of the Driver’s shift;
(b) Provide upon request by the Licencing Officer, all particulars of an
agreement entered into relative to the charging of fares including
any written contract or other documents, and any invoices, receipts
or other evidence of payment;
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(c) Charge fares and ensure that a Group Transportation Vehicle
or Taxicab driver which operates a licensed vehicle on behalf of
their business charge fares in accordance with the Tariff Card as
provided by the Licencing Officer and displayed within the Vehicle
for Hire.
(d) Review fares as required and provide any proposed fare
adjustments to the Licencing Officer for review and approval. If a
conflict or concern related to any proposed fees is identified, the
Licencing Officer shall provide the information to the Licencing
Appeals Committee for review.
(e) Provide public notification a minimum of sixty (60) days of any
proposed changes in fare rates as approved by the Licencing
Officer or the Appeal Committee.
7.1.2 Every Taxicab Driver shall:
(a) Display a current Tariff Card as provided by the Licencing Officer,
setting out the established fare/rates to be charged for the
conveyance service. Such fare shall include the standard rate for
in-Town conveyance services, or in accordance with an agreement
reached for trips outside of Town boundaries. The Tariff Card shall
be displayed in a conspicuous place in the Vehicle for Hire so as to
be conveniently seen and read by passengers and will indicate the
same number as shown on the Taxi plate attached to the rear of the
vehicle and inform passengers that accessible formats are available
upon request;
(b) Charge rates to passengers in accordance with the Fare/Rate
Schedule as set out on the tariff card, or in accordance with the
agreement reached if the fare is being charged for trips outside of
town boundaries;
(c) Permit a person with a disability who is accompanied by a service
animal to travel with the service animal in the Vehicle for Hire;
(d) Provide upon the request of the passenger, a receipt of the fare
paid showing the amount of the fare paid, the vehicle licence plate
number and the date;
(e) Provide all particulars of an agreement entered into relative to the
charging of fares, including any written contract or other document,
and any invoices, receipts or other evidence of payment,
immediately upon request of the Licencing Officer;
(f) In the case of a Taxicab, the Driver shall follow the shortest possible
route to the destination requested by a Passenger unless the
Passenger designates another route;
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(g) In the case of the Group Transportation Vehicle, the Driver shall
follow the established schedule and flex route for the conveyance of
passengers.
7.1.3 No Group Transportation Vehicle or Taxicab Driver shall:
(a) Charge a higher fare or an additional fee for persons with disabilities
than that for persons without disabilities for the same trip;
(b) Charge a fee for the storage of mobility aids or mobility assistive
devices;
(c) Charge an additional fee to a person with a disability travelling with
a service animal.
7.2 Maintenance of Daily Trip Records
7.2.1 A Group Transportation Vehicle, Limousine or Taxicab Business
Owner shall:
(a) Ensure that all licenced Drivers which operate a Group
Transportation Vehicle, Limousine or Taxicab vehicle used for
his/her business and licenced under this By-law maintain a Trip
Record;
(b) Keep the Trip Records from all the licenced Driver’s which work for
them for a period of at least twelve (12) months; and
(c) Permit any person authorized by the Licencing Officer to inspect the
Trip Record(s) on the business premises, or remove the Trip
Record(s) from the business premises for the purpose of inspection;
(d) Ensure that Drivers of his/her licenced vehicle(s) charge rates to
passengers in accordance with the Fare/Rate Schedule as set out
on the tariff card issued by the Licencing Officer, or in accordance
with an agreement for services pursuant to section 7.1.1(b).
7.2.2 Every Group Transportation Vehicle Driver shall:
(a) Maintain a daily record of all scheduled routes made by him/her as
a Driver of a Group Transportation Vehicle. The Record shall be
prepared immediately upon the conclusion of a scheduled route and
prior to the commencement of the next scheduled route, and shall
contain the following information:
(i) The point of origin and the point of conclusion of the route;
(ii) The time when the route commenced and ended;
(iii) The total number of passengers;
(iv) The total number of stops made to pick up and or drop off
passengers;
(v) The total fare(s) collected.
(b) Submit his/her daily record to the Group Transportation Vehicle
Business Owner at the conclusion of each shift.
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7.2.3 Every Taxicab Driver shall:
(a) Maintain a daily record of all trips made by him/her as a Driver of a
licenced Taxicab. The Trip Record shall be prepared immediately
upon the conclusion of a trip and prior to the commencement of the
next trip, and shall contain the following information:
(i) The point of origin and the point of conclusion of the trip;
(ii) The number of passengers;
(iii) The fare charged, and;
(iv) The Ontario Licence plate number of the vehicle.
(b) Submit his/her daily Trip Record to the Taxicab Business Owner at
the conclusion of each shift.
SECTION 8
INSURANCE
8.1 Insurance Coverage
A Group Transportation Vehicle, Limousine or Taxicab Business Owner shall not
permit his/her licenced Vehicle(s) for Hire to be operated unless:
(a) He/she has procured and maintained in good standing, a Standard
Automobile Insurance Policy providing for third party liability of at least
$2,000,000.00 insurance coverage for the use designated in the licence
and;
(b) The Policy of Insurance contains an endorsement requiring that the insurer
give to the Licencing Officer at least ten (10) days’ notice of any proposed
cancellation or variation of the policy.
SECTION 9
APPEAL PROCESS
9.1 Appealing the Decision of the Licencing Officer
9.1.1 Filing an Appeal
(a) Where the Licencing Officer refuses to issue a Licence, suspends or
revokes a Licence under this By-Law, the Applicant or Licencee may
appeal this decision by filing with the Clerk or Designate, an appeal
application of the said decision within fifteen (15) days of being notified
of the decision.
(b) The applicant shall pay to the Clerk of the Corporation the fee for the
appeal as set out in the Town’s Rates & Fees By-Law at the time the
appeal is filed.
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(c) The Clerk or Designate shall provide the Licencing Appeal Committee
with a report as to the status of the licence.
9.1.2 Review Hearing
Upon receipt of an appeal from an Applicant, the Committee shall hold a
Review Hearing in accordance with the Statutory Powers Procedure Act
and may, after the appropriate hearing is conducted, issue a Licence,
refuse to issue a Licence, revoke a Licence or suspend a Licence and
may make any suspension of a Licence subject to such terms or
conditions as the Licencing Appeal Committee may prescribe and a
decision made pursuant to the exercise of these powers is final and
binding upon the applicant or any Licencee.
9.1.3 Notice Upon determination of the Review Hearing date, the Clerk or designate
shall give notice in writing to the Applicant or Licencee.
The notice shall include:
A statement:
(i) As to the time, date, place and purpose of the Review
Hearing; and
(ii) That, if the Applicant or Licencee does not attend the Review
Hearing, the Licencing Appeal Committee shall proceed in the
absence of the Applicant or Licencee and the Applicant or
Licencee will not be entitled to any further notice.
9.1.4 Review by the Licensing Appeal Committee
The Licencing Appeal Committee, in considering whether or not to issue
a Licence, refuse to issue a Licence, or to revoke or suspend a Licence
may have regard to the following:
(a) Whether or not the Applicant or Licencee and the vehicles used for
hire in connection with the carrying on of a business which is
required to be Licenced, pursuant to this By-Law, complies with all
requirements of this By-Law;
(b) Whether or not the Applicant or Licensee has failed to promptly
remedy any reasonable concern with regard to those matters set
out in this By-Law or has committed past breaches of this By-Law;
(c) Whether or not the Applicant or Licencee has failed to comply with
any requirements of any other applicable By-Law of the Town or
any local board thereof or of any statute, order-in-council or
regulation of the Provincial Legislature or the Parliament of Canada
or of any Agency, Board or Commission thereof, in, upon or in
connection with the Licenced activity or vehicles used for hire in
connection with the Licenced activity;
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(d) Whether the conduct of the licence holder or other related
circumstance afford reasonable grounds for belief that the carrying
on of the business of the licence holder in respect of the premises
for which the licence is sought would infringe on the rights or
endanger the health or safety of any other members of the public;
(e) The fee payable in respect of the licence has not been paid;
(f) The applicant is in default with respect to any financial or other
obligation to the Town.
9.1.5 Decision of the Licencing Appeal Committee
(a) The decision of the Licencing Appeal Committee to refuse to issue a
Licence, revoke a Licence or suspend a Licence may be subject to
such terms as the Licencing Appeal Committee shall impose and
shall be final;
(b) Despite any of the provisions of this By-law, any proceedings may
be disposed of by a decision of the Appeal Committee given:
(i) Without a hearing; or
(ii) Without compliance with any other requirements of the
Statutory Powers Procedure Act or of this By-Law, where the
licencee has waived such hearing or compliance.
SECTION 10
ENFORCEMENT AND PENALTIES
10.1 Enforcement
Municipal Law Enforcement Officers, Licencing Officer, Peace Officers, Police or
any other Person designated by Council may enforce this By-law.
10.2 Obstruction
No person shall hinder or obstruct or attempt to hinder or obstruct, any person
exercising a power or performing a duty under this By-law.
10.3 Offence and Penalty
Every Person who contravenes any of the provisions of this by-law is guilty of an
offence pursuant to Section 429 of the Municipal Act, 2001. S.O. 2001, c.25 and
all contraventions of this bylaw are designated continuing offences.
10.4 Offence by an Individual
Every Person, excluding a corporation, who is convicted of an offence under this by-law, is liable to a fine as stipulated by the set fines as attached to this by-law
or as stipulated by the Provincial Offences Act R.S.O. 1990,CHAPTER P.33.
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10.5 Offence by a Corporation
Every corporation who is convicted of an offence under this by-law is liable to a maximum fine of Fifty Thousand Dollars ($50,000) for the first offence and a
maximum fine of One Hundred Thousand Dollars ($100,000) for any subsequent
offence in accordance with the Municipal Act, 2001, S.O. 2001,c 25 and
Provincial Offences Act R.S.O. 1990, CHAPTER P.33.
10.6 Multiple Offences
The conviction of an offender for the breach of any provision of this By-law shall
not operate as a bar to a prosecution against the same offender upon any subsequent or continued breach of any provisions of this By-law.
10.7 Court Order
If this By-law is contravened and a conviction entered, the court in which the conviction is entered and any court that has jurisdiction thereafter may, in addition to any other remedy and to any penalty imposed, make an order
prohibiting the continuation or the repetition of the offence.
SECTION 11
PARTIAL INVALIDITY
11.1 Application of By-Law
If any term of this By-Law or the application thereof shall to any extent be invalid
or unenforceable, the remainder of this By-Law and/or the application of such
term to circumstances other than those to which it is held invalid or
unenforceable, shall not be affected thereby and each term of this By-Law shall
be separately valid and enforceable to the fullest extent permitted by law.
SECTION 12
REPEAL OF PREDECESSOR BY-LAW
12.1 Repeal
That By-Law No. 2995 and any amendments thereto, of The Corporation of Town
of Tillsonburg are hereby repealed in its entirety.
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SECTION 13
EFFECTIVE DATE
13.1 Effective Date
The effective date of this By-Law shall be the date of passage thereof.
Read a first and second time this day of, 2016.
Read a third and final time and passed this day of , 2016
_____________________________
Mayor – Stephen Molnar
______________________________
Town Clerk - Donna Wilson
173
Report Title Provincial Gas Tax Funding
Report No. FIN 16-34
Author JANELLE COSTANTINO
Meeting Type Council Meeting
Council Date NOVEMBER 28, 2016
Attachments None
RECOMMENDATION
THAT Council receives report FIN 16-34 Provincial Gas Tax Funding as information.
EXECUTIVE SUMMARY
This report is to provide Council with information regarding Provincial Funding for a Public Transit
system.
BACKGROUND
The purpose of the Provincial Gas Tax program is to increase municipal transit ridership through the
expansion of public transportation capital infrastructure and levels of service.
Municipalities must use funding for expenditures that support ridership growth and are incremental to
their spending on transit, and not to replace or reduce their contributions to transit. Funds can be used for both capital and operating expenses.
Annual Gas Tax allocations are based on a formula of 70% ridership and 30% population. As this would be the Town’s first year applying to the program, our allocation will be based on a combination of
population, T-GO ridership data and our budgeted commitment.
The Town and T-GO have been working together with the Province to determine an anticipated funding
level for 2016/2017. At the time of discussion, the Province had not been provided with the 2016/2017
funding envelope, therefore the 2015/2016 figures were used to estimate our allocation.
Based on all the factors identified above, Tillsonburg can anticipate a maximum funding level of
approximately $132,000. These funds do not need to be spent in a given year. The funds can be pooled and drawn as necessary.
One stipulation of the Program is that the gas tax allocation cannot exceed 75% of municipal spending on transit, therefore, in order to reach the maximum funding level, the Town and T-GO would have to
contribute approximately $176,000 ($132,000/75%).
Municipal own spending includes passenger revenues, donations, and municipal contributions to
operating and capital expenses.
Page 1 / 2 Provincial Gas Tax Funding
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The administration of the Gas Tax funding will be very similar to that of the Community Transportation
Pilot Program (CTPP). The Town will receive and hold funding in a designated account. The CTPP
Steering Committee (or alike) will submit expenditures with backup for payment out of the account. Both
parties will work together to submit the annual reporting requirements to the Ministry and CUTA.
FINANCIAL IMPACT/FUNDING SOURCE
The Town will work with the CTPP (or alike) and the Province to finalize the 2016/2017 allocation and to
determine the financial impact to the tax levy for 2017.
Based on CTPP’s 2017 budget, revenues are expected to reach approximately $43,000. Therefore, the
anticipated impact on the Town budget is $133,000.
Page 2 / 2 Provincial Gas Tax Funding
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Report Title Hanger 5 – Anger Land Lease Assignment
Report No. OPS 16-36
Author Vance Czerwinski, CRS, Manager of Public Works
Meeting Type Council Meeting
Council Date November 28, 2016
Attachments
•Hanger 5 – Anger Land Lease Agreement
•Hanger 5 – Anger Land Lease Amendment
•Hanger 5 – Anger Land Lease Assignment
RECOMMENDATION
THAT Council receive Report OPS 16-36 Anger Land Lease Assignment;
AND THAT the Land Lease between the Corporation of the Town of Tillsonburg and Larry & Caryle Anne Anger be approved for assignment to David & Cheryl Anger.
AND THAT Mayor and Clerk be authorized to execute the Land Lease Assignment with
Larry & Caryle Anne Anger and David & Cheryl Anger.
SUMMARY
On July 20, 2006 a Land Lease Agreement between the Corporation of the Town of Tillsonburg
and Larry & Caryle Anne Anger was executed for a parcel of land at the Tillsonburg Airport that
houses Hanger No. 5. On August 17, 2012 an Amendment to Land Lease Agreement was
executed to revise the hanger square footage of the original land lease due to hangar
expansion.
Larry & Caryle Anne Anger now desire to assign the Land Lease Agreement to David & Cheryl
Anger, as per the attached Land Lease Assignment.
FUNDING IMPACT/ FUNDING SOURCE
There will be no financial impact to the Town by the execution of this Land Lease Assignment.
The same terms and conditions of the original Land Lease, as amended, remain in effect,
including the provision of Rent.
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Report Title Mutual Drainage Agreement – Max Underhill’s Farm
Supply
Report No. OPS 16-37
Author Eric Flora, P. Eng., CET, Manager of Engineering
Meeting Type Council Meeting
Council Date November 28, 2016
Attachments
•Bayham Staff Report DS-40-16 / Schedule ‘A’ to By-
law 2016-084, Drainage Agreement.
•Bayham Enacted By-Law 2016-084
RECOMMENDATION:
THAT Council receive Report OPS 16-37 Mutual Drainage Agreement – Max Underhill’s Farm Supply;
AND THAT the Mayor and Clerk by authorized to execute the Mutual Drainage
Agreement - Schedule ‘A’ to Municipality of Bayham By-Law 2016-084;
AND THAT a By-Law, be brought forward for Council's consideration.
SUMMARY
The Town recently received correspondence from the Municipality of Bayham requesting the
Town sign the Mutual Drain Agreement (in triplicate) between the Corporation of the
Municipality of Bayham, Town of Tillsonburg and Max Underhill’s Farm Supply, in order to
satisfy the condition of site plan approval for Max Underhill’s Farm Supply. As per the
attached Bayham staff report (Attachment 2), a drainage agreement has been prepared. The
agreement supports the storm water management plan, which proposes using the jointly-
owned utility corridor lands for drainage. The Town will keep one signed copy for our files.
The Municipality of Bayham’s enacted By-Law 2016-084 (Attachment 3) authorizes the
execution of the drainage agreement (Schedule ‘A’ to By-Law) between the Corporation of the
Municipality of Bayham, Town of Tillsonburg and Max Underhill’s Farm Supply.
CONSULTATION/COMMUNICATION
Staff consulted with Municipality of Bayham Deputy Clerk/Planning Coordinator during the
development of the proposed drainage agreement to ensure the Town’s requirements were
incorporated into the agreement.
FINANCIAL IMPACT/FUNDING SOURCE
There are no financial impacts to the Town by the execution of this drainage agreement.
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Report Title Transfer Station Strategic Direction
Report No. OPS 16-38
Author Kevin De Leebeeck, P. Eng., Director of Operations
Meeting Type Council Meeting
Council Date November 28, 2016
Attachments •Site Plan Layout Options 1 to 4
RECOMMENDATION
THAT Council receive Report OPS 16-38 Transfer Station Strategic Direction;
AND THAT Council approves Option 4 as the preferred site plan layout;
AND THAT J.L. Richards & Associates Limited continued to be retained for this
assignment;
AND THAT the capital construction costs for site plan Option 4 be referred to the 2017
budget deliberations.
SUMMARY
Following the Transfer Station Public Engagement Summary report OPS 16-14 an RFP was
released and subsequently awarded, in accordance with the Purchasing Policy, to J.L.
Richards & Associates Limited for the provision of environmental consulting services.
The scope of work included the development of conceptual design alternatives that reflect the
framework established by the public engagement process, pre-consultation with external
agencies (i.e. MOECC, LPRCA, Oxford County), evaluation of the proposed conceptual design
alternatives including the advantages, disadvantages and cost estimates of each option to
determine which option would provide the highest overall net benefit to the Town.
The design considerations outlined in Table 1 were primarily developed from the public
consultation process and used to guide the development and evaluation of each site plan
layout option.
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Table 1: Design Considerations
Regulatory Considerations
Regulatory Compliance
ECA amendment to include new site plan layout,
revised hours of operation and limited collection of construction and demolition material (C & D)
Identify potential capital investments to satisfy
MOECC requirements (i.e. stormwater
management).
Hours of Operation
Revise hours to better reflect timing/needs of
users (i.e. 6 day dawn-to-dusk yard waste depot)
Proposed site plan layout must support revised hours of operation.
General Site Safety & Layout
Relocate yard waste depot
Configure user friendly large item drop-off layout
Improve visibility and site traffic flow increasing
overall site safety
Promote ability to offload materials more easily Operational Considerations Operational Budget Impact
Reduce overall site maintenance of yard and large item depots.
Reduce post site operations cleanup efforts
Promotion, Education and
Minor Operational
Improvements
Clearly identify bin collection waste types
Promote Waste Diversion Stewardship
Community Partners
Site entrance/stacking queuing improvements Miscellaneous Additional Consideration
Use of standardized bin sizes
Scrap metals to be directly unloaded into bins
Provide adequate turning radius for trailers
Designate areas for future expansion
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Site Layout Options
A total of four (4) site layout options were developed utilizing the above noted design considerations. A summary of each option as well as the main advantages and disadvantages is
provided below.
Option 1 – Straight Platform
The basis for Option 1 is the construction of two straight raised platforms in the existing large item drop-off area. Drop-off bins would also be located at ground level in the area currently
used for yard waste. The concrete rubble and asphalt bunker would be relocated at the end of
the west ramp in the existing large item depot area. The yard waste depot would be entirely
relocated to the west side of the site near the site entrance and the existing earth berm would be extended. The attendant shed would also be relocated to allow for modifications to the large item depot entrance lane. The existing gates at the entrance off of Newell Road would
restrict site access while the existing gates along the ring road would restrict access to the
large item depot. To streamline traffic flow and allow for potential dawn-to-dusk operation of
the yard waste depot there is a bypass lane to access the proposed yard waste area directly. If expansion is required in the future, there is provision for a cardboard and Styrofoam area in
the center of the ring road. The overall intent of Option 1 is to facilitate easy unloading of
materials and improve traffic flow. The straight ramp style would not accommodate the same
number of bins currently on site; therefore, some bin unloading would remain located at ground level.
A site plan depicting the general arrangement of Option 1 can be found in Attachment 1.
The high level estimate of initial construction costs is approximately $100,000 and an
additional $35,000 for the bulk cardboard and Styrofoam expansion area. The main advantages of Option 1 are that it improves queuing and on-site traffic flow,
facilitates potential dawn-to-dusk yard waste access, and provides some user friendly drop-off
locations.
The main disadvantage of Option 1 is that by using a straight ramp configuration, only a limited number of bins can be placed beside the ramps. As such, only the bins adjacent to the
ramps will enhance ease of unloading materials for the public. All other areas would still
require material to be lifted up and placed into the bins. Furthermore, this option does not take
full advantage of the natural contours of the landfill cap and may require extensive site re-grading and additional infrastructure to drain the site. There would also be limited room for future expansion in the large item depot area.
Option 2 – Sawtooth Platform
The basis for Option 2 is the construction of a single sawtooth raised platform extending from the current large item depot area into the existing yard waste depot. The concrete rubble and
asphalt bunker would be relocated at the end of the ramp in the existing yard waste depot.
The yard waste area would be entirely relocated to the west side of the site near the entrance
and the existing earth berm would be extended. The attendant shed would also be relocated
to allow for modifications to the large item depot entrance lane. The existing gates at the entrance off of Newell Road would restrict site access while the existing gates along the ring
road would restrict access to the large item depot. To streamline traffic flow and allow for
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potential dawn-to-dusk operation of the yard waste depot there is a bypass lane to access the yard waste area directly.
If expansion is required in the future, there is provision for a cardboard and Styrofoam area in
the center of the ring road. The overall intent of Option 2 is to improve traffic flow and maximize the number of bins that can be easily accessed, but does not accommodate the same number of bins currently on site.
A site plan depicting the general arrangement of Option 2 can be found in Attachment 2.
The high level estimate of initial construction costs is approximately $125,000 and an additional $35,000 for the bulk cardboard and Styrofoam expansion area.
The main advantage of Option 2 is that it improves queuing and on-site traffic flow, and by
using a sawtooth ramp configuration provides user friendly drop-off in the large item depot.
The main disadvantage of Option 2 is that there is limited room for future expansion in the large item depot area. This option takes some advantage of the natural contours of the landfill
cap but may require extensive site re-grading and additional infrastructure to drain the site
Option 3 – Perimeter Sawtooth
The basis for Option 3 is the re-grading of the existing large item and yard waste depot areas
and placing bins below a block wall in a sawtooth configuration at the perimeter of the area.
The concrete rubble and asphalt bunker would be relocated west edge of the existing yard
waste depot. The yard waste area would be entirely relocated to the west side of the site near
the entrance and the existing earth berm would be extended. The attendant shed would not be relocated. The existing gates at the entrance off of Newell Road would restrict site access
while the existing gates along the ring road would restrict access to the large item depot. To
streamline traffic flow and allow for potential dawn-to-dusk operation of the yard waste depot
there is a bypass lane to access the yard waste depot directly.
If expansion is required in the future, there is provision for a cardboard and Styrofoam area in
the center of the ring road. The overall intent of this option is to maximize use of the existing
landfill contours and minimize regrading that must occur, while facilitating easy drop-off of
materials.
A site plan depicting the general arrangement of Option 3 can be found in Attachment 3.
The high level estimate of initial construction costs is approximately $95,000 and an
additional $35,000 for the bulk cardboard and Styrofoam expansion area.
The main advantage of Option 3 is that it takes advantage of the existing landfill cap drainage pattern simplifying site re-grading. The configuration also provides user friendly drop-off in the
large item depot.
The main disadvantage of Option 3 is that traffic patterns are not well defined in the large item
depot area and vehicle paths could cross. With this option, there is also limited room for future expansion in the large item depot.
Option 4 – Centre Sawtooth Platform
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The basis for Option 4 is the construction of a single sawtooth raised platform in the center of the existing ring road. The yard waste area would be entirely relocated to the west side of the
site near the entrance and the existing earth berm would be extended. The attendant shed
would also be relocated to the west along the ring road. The existing gates at the entrance off
of Newell Road would restrict site access. The perimeter fencing along the ring road would need to be extended and the existing gates to the large item depot relocated in order to restrict access to the large item area during closures. To streamline traffic flow and allow for
potential dawn-to-dusk operation of the yard waste depot there is a bypass lane to access the
yard waste depot directly.
If expansion is required in the future, there are provisions for additional bins at the end of the
ramp including bins for cardboard and Styrofoam. The overall intent of Option 4 is to
maximize the area available for future expansion while maintaining good traffic flow through
the site and facilitating efficient offloading of materials by the public.
A site plan depicting the general arrangement of Option 4 can be found in Attachment 4. The high level estimate of initial construction costs is approximately $130,000 and an
additional $5,000 for bulk cardboard and Styrofoam expansion.
The main advantage of Option 4 is that it improves queuing and on-site traffic flow, and by
using a sawtooth ramp configuration provides user friendly drop-off locations for all large
items. By moving the platform to the center of the site, there are two convenient areas
available for future expansion of the large item depot while taking advantage of the existing landfill cap drainage pattern.
The main disadvantage of Option 4 is that it may temporarily impact the large item depot drop
off service at the site during construction due to its large footprint and location. Scheduling of its construction during non-peak periods will be important to minimize site disruption.
Site Layout Evaluation
In order to assess the various site plan options and determine which of the four (4) options
represents the highest overall net benefit to the Town, an evaluation matrix was developed
based on major and minor criteria including:
1. Traffic Impacts
a. On-site Traffic Flow
b. Site Turning Movements
2. Site Safety and Layout
a. User Friendly Offloading of Materials b. Dawn-to-Dusk Yard Waste Access
c. Area Available for Future Expansion
d. Existing Site Drainage and Topography
3. Construction Impacts
a. Impact to Existing Infrastructure b. Level of Service/ Site Access During Construction
4. Financial Impacts
a. Initial Construction Cost
b. Cost of Future Expansion
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Each criterion was assigned an importance factor, as identified within the evaluation matrix, based on the overall project objectives. The range of importance factors is summarized in Table
2.
Table 2: Importance Factor
Importance Level Score
High Importance 5
Moderate Importance 4
Important 3
Minimal Importance 2
No Importance 1
Each criterion was then scored against the site specific considerations/impact associated with each option. The impact level and corresponding score are noted in Table 3.
Table 3: Evaluation Impact Level
Impact Level Score
High Positive Impact 4
Moderate Positive Impact 3
No Impact 2
Moderate Negative Impact 1
High Negative Impact 0
The final score for each specific criterion was calculated by taking the product of the importance
factor and the assigned impact level score. The sum of these products provides an overall score
for each of the site layout options. The option with the highest score is considered to have the
highest overall net benefit. A summary of the evaluation matrix and associated scores is provided in Table 4.
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Table 4: Evaluation Matrix of Key Criteria MAJOR CRITERIA TRAFFIC IMPACTS
MINOR CRITERIA IMPORTANCE FACTOR OPTION 1: STRAIGHT PLATFORMS OPTION 2: SAWTOOTH PLATFORM OPTION 3: PERIMETER SAWTOOTH OPTION 4: CENTER SAWTOOTH PLATFORM
Comment Score X Factor Comment Score X Factor Comment Score X Factor Comment Score X Factor
On-Site Traffic Flow 5
MODERATE POSITIVE IMPACT (3) Traffic flow follows a defined course with limited crossing of vehicular traffic; however, some traffic congestion may occur while exiting the ramps near the existing yard waste area. Traffic queuing on and off-site should improve due to improved traffic flow.
15
MODERATE POSITIVE IMPACT (3) Traffic flow follows a defined course with limited crossing of vehicular traffic. Some traffic congestion may occur while exiting the ramps near the existing yard waste area. Traffic queuing on and off-site should improve due to improved traffic flow.
15
MODERATE NEGATIVE IMPACT (2) There is the potential for crossing traffic in the drop off area due to an undefined flow pattern. Traffic congestion may occur within the drop off area. Traffic queuing on and off-site may not improve due to poor traffic flow.
10
HIGH POSITIVE IMPACT (4) Traffic flow follows a defined course with limited crossing of vehicular traffic. Traffic queuing on and off-site should improve due to improved traffic flow.
20
Site Turning Movements 4
MODERATE POSITIVE IMPACT (3) There is a potentially sharp turn to enter the west ramp; however, the straight style ramp makes it very easy to pull a trailer alongside and drop materials into the bins.
12
MODERATE POSITIVE IMPACT (3) There is a potentially sharp turn to enter the west side if the ramp; however, the sawtooth style layout requires only some simple maneuvering with a trailer. 12
HIGH POSITIVE IMPACT (4) There is a wide turning radius to access the ramp. The sawtooth style layout requires some simple maneuvering with a trailer. 16
HIGH POSITIVE IMPACT (4) There is a wide turning radius to access to ramp. The sawtooth style ramp requires some simple maneuvering with a trailer. 16
SITE SAFETY AND LAYOUT
User Friendly Offloading of Materials 5
MODERATE POSITIVE IMPACT (3) Some bins can be easily accessed from the ramp; however, bins at ground level do not allow for easier offloading of materials.
15
HIGH POSITIVE IMPACT (4) All bins are accessed from the ramp for easy drop off of materials. 20
HIGH POSITIVE IMPACT (4) All bins are accessed from the ramp for easy drop off of materials. 20
HIGH POSITIVE IMPACT (4) All bins are accessed from the ramp for easy drop off of materials. 20
Dawn-to-Dusk Yard Waste Access 5
HIGH POSITIVE IMPACT (4) Facilitates dawn-to-dusk yard waste access. 20
HIGH POSITIVE IMPACT (4) Facilitates dawn-to-dusk yard waste access. 20
HIGH POSITIVE IMPACT (4) • Facilitates dawn-to-dusk yard waste access. 20
HIGH POSITIVE IMPACT (4) Facilitates dawn-to-dusk yard waste access. 20
Area Available for Future Expansion 5
MODERATE NEGATIVE IMPACT (1) The area in the middle of the ring road is available for future site expansion, but would create disjoined drop-off areas. 5
MODERATE NEGATIVE IMPACT (1) The area in the middle of the ring road is available for future site expansion, but would create disjoined drop-off areas. 5
MODERATE NEGATIVE IMPACT (1) The area in the middle of the ring road is available for future site expansion, but would create disjoined drop-off areas. 5
HIGH POSITIVE IMPACT (4) There is an opportunity for immediate expansion of the ramp to the west. The existing yard waste depot area is also available for future expansion and maintains traffic flow.
20
Existing Site Drainage and Topography 4
HIGH NEGATIVE IMPACT (0) Site re-grading will be required to construct the ramps. Shorter ramps may not take full advantage of the natural site topography. Additional infrastructure may be required to drain the site. 0
MODERATE NEGATIVE IMPACT (1) Site re-grading will be required to construct the ramps. The longer ramp takes advantage of a portion of the natural site topography. Additional infrastructure may be required to drain the site. 4
MODERATE POSITIVE IMPACT (3) Placing the bins at the perimeter of the site takes advantage of existing site contours and simplifies site re-grading. However, additional infrastructure may be required to drain the site. 12
MODERATE POSITIVE IMPACT (3) Placing the bins at the center of the site will facilitate drainage and stormwater collection and treatment, if required. The location of the ramp also takes advantage of the natural site topography. Some additional infrastructure may be required to drain the site.
12
CONSTRUCTION IMPACTS
Impact to Existing Infrastructure 3
MODERATE NEGATIVE IMPACT (1) The attendant shed will be relocated and power services will need to be reconnected. Fences and gates will need to be relocated. 3
MODERATE NEGATIVE IMPACT (1) The attendant shed will be relocated and power services will need to be reconnected. Fences and gates will need to be relocated. 3
NO IMPACT (2) Although fences and gates will need to be relocated; the attendant shed can remain eliminating the need to reconnect power services. 6
MODERATE NEGATIVE IMPACT (1) The attendant shed will be relocated and power services will need to be reconnected. Fences and gates will need to be relocated. 3
Level of Service/Site Access During Construction
4
MODERATE NEGATIVE IMPACT (1) Although traffic control signs and temporary drop off areas may be temporarily required during construction due to modifications to the site, staging of the work may be implemented to maintain the current location of the drop off area during a significant portion of construction.
4
MODERATE NEGATIVE IMPACT (1) Although traffic control signs and temporary drop off areas may be temporarily required during construction due to modifications to the site, staging of the work may be implemented to maintain the current location of the drop off area during a significant portion of construction.
4
MODERATE NEGATIVE IMPACT (1) Although traffic control signs and temporary drop off areas may be temporarily required during construction due to modifications to the site, staging of the work may be implemented to maintain the current location of the drop off area during a significant portion of construction.
4
MODERATE NEGATIVE IMPACT (1) Although traffic control signs and temporary drop off areas may be temporarily required during construction due to modifications to the site, staging of the work may be implemented to maintain the current location of the drop off area during a significant portion of construction.
4
FINANCIAL IMPACTS
Initial Construction 4
MODERATE NEGATIVE IMPACT (1) This option has the second lowest upfront cost. The cost of this option is impacted by short ramps, and re-use of existing fencing. (est. $100,000) 4
HIGH NEGATIVE IMPACT (0) This is the option with the second highest upfront cost. The cost of this option is impacted by a long ramp, and relocation of the gatehouse. (est. $125,000) 0
NO IMPACT (2) This is the option with the lowest upfront cost. The cost of this option is impacted by a simplified grading plan (i.e. no ramp) and re-use of existing fencing. (est. $95,000)
8
HIGH NEGATIVE IMPACT (0) This is the option with the highest upfront cost. The cost of this option is impacted by the need for additional fencing, a long ramp, and relocation of the gate house. (est. $130,000)
0
Future Expansion 3
HIGH NEGATIVE IMPACT (0) Future expansion will include the cost of a new raised platform with gravel or paved road, and additional fencing. (est. $35,000)
0
HIGH NEGATIVE IMPACT (0) Future expansion will include the cost of a new raised platform with gravel or paved road, and additional fencing. (est. $35,000)
0
HIGH NEGATIVE IMPACT (0) Future expansion will include the cost of a new raised platform with gravel or paved road, and additional fencing. (est. $35,000) 0
MODERATE NEGATIVE IMPACT (1) Future expansion requires only an extension of the proposed raised platform. Fencing and roadwork included in the original construction. (est. $5,000)
3
BENEFIT SUBTOTAL: 78 83 101 118
OVERALL RANKING: RANK: 4 RANK: 3 RANK: 2 RANK: 1
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CONSULTATION / COMMUNICATION
As part of the conceptual design process preliminary site plans and a description of the
proposed site upgrades were circulated to the Ministry of Environment and Climate Change (MOECC), the Long Point Region Conservation Authority (LPRCA), and Oxford County. At the time of circulation none expressed any significant concerns with the proposed site or
operational changes.
Approval will be required from the MOECC to modify the site layout, make changes to incoming waste streams (i.e. allow for collection of construction and demolition waste, bulk Styrofoam, and cardboard), and adjust the hours of operation. A full technical review of the
proposed changes will be undertaken when the application is submitted; however, the MOECC
has indicated that changes to the site layout may require a stormwater management plan
and/or approvals for sewage works if engineered systems such as swales or culvert will be constructed. The inclusion of additional non-hazardous waste streams and changes to the hours of operation were viewed by the MOECC as relatively straightforward. The Town can
apply for either an amendment to the existing ECA or an ECA with Limited Operational
Flexibility (LOF) to address the approval requirements. The application process for an LOF can
be more involved upfront than an amendment; however, an ECA with LOF permits the Town to make future modification to the facility’ operations or works without seeking another amendment to the ECA from the MOECC.
Following Council’s strategic decision and in accordance with the Towns Public Engagement
Policy a public information centre will be hosted by the Operations Department to present the results of the Transfer Station Review process and highlight that the expectations of the community were incorporated with the ultimate goals of the Town, to ensure the public knows
their voices were heard.
FUNDING IMPACT/ FUNDING SOURCE
The 2016 budget allocation for the Transfer Station Review contemplated $50,000 from taxation to conduct a comprehensive review of site operations, engage the public, develop
conceptual site plan layouts, and submit an ECA amendment application to the MOECC. The
cost for the provision of environmental consulting services of $19,750 includes the fee to
prepare and submit an amendment to the existing ECA. However, staff recommend that an additional $9,150 of the 2016 budget allocation for the Transfer Station Review be utilized to prepare and submit an ECA with Limited Operation Flexibility application to the MOECC.
Staff are also requesting that the remaining 2016 budget allocation estimated at $21,100 be
carried forward to 2017 and that the capital construction costs, estimated at $130,000 for site
plan layout Option 4, be brought forward as part of the 2017 budget deliberations. In the meantime staff will engage the County to explore any cost sharing opportunities or capital
contribution arrangement to help facilitate the re-development of the site.
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Report Title Toboggan Hill Agreement Renewal
Report No. RCP 16-40
Author Corey Hill, Manager of Parks & Facilities
Meeting Type Council Meeting
Council Date November 28, 2016
Attachments Toboggan Hill Agreement (updated 2016)
RECOMMENDATION
THAT Council receive Report RCP 16-40,Toboggan Hill Agreement Renewal;
AND THAT Council authorizes the Mayor and Clerk to sign the updated agreement between The
Bridges at Tillsonburg and the Town of Tillsonburg;
AND THAT a By-law be brought forward for Council’s consideration.
EXECUTIVE SUMMARY The Bridges at Tillsonburg Golf Course and the Town of Tillsonburg have drafted an updated
agreement for the use of the toboggan hill commencing for the 2016/2017 season and renewing
annually with confirmation by both parties. The updated agreement reflects new ownership at
the Golf Course and an annual lease amount of $4,000 plus applicable taxes.
BACKGROUND
In 2005 an agreement between the Bridges at Tillsonburg golf course and the Town of
Tillsonburg was created. The agreement renewed annually with confirmation from both parties at
a cost to the Town of $1 per operating season. In 2015/2016, the annual fee was increased
from $1 to $4,000. This fee was payable to the golf course and was used to assist with parking lot snow removal. Subsequently, users of the toboggan hill were allowed to park in The
Bridges’ parking lot reducing the number of cars parking on Baldwin Street by the toboggan hill.
As a result of ownership changes at the Bridges as well as the increased annual fee, a new
agreement was drafted (see attached) governing the shared use of the toboggan hill for the 2016/2017 season. With mutual written confirmation, the new agreement will renew annually.
Additionally, in 2013, the Town’s insurance company conducted a risk management analysis of
the toboggan hill and made some recommendations. These practices were put in place and
continue to be followed. Town staff use straw bales covered in bright coloured garbage bags to create the border for the tobogganing area. Parks staff complete regular inspections of this
facility and identify, document and correct any unsafe conditions that may arise.
CONSULTATION/COMMUNICATION The drafting of the updated agreement has been completed with the new ownership of the Golf
Course in person and via email.
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FINANCIAL IMPACT/FUNDING SOURCE
The updated agreement requires that the Town pay The Bridges at Tillsonburg an annual fee of
$4,000 plus applicable taxes to use the designated area of the golf course. The funding for the fee, the toboggan hill infrastructure (signage, stakes, ropes & bales) and staff time for installation
and inspections was incorporated into the 2016 Parks Division budget and will be brought
forward in the 2017 draft budget.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT No impact.
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ATTENDANCE: Bob Marsden, Chair, Councillor Penny Esseltine, Paul DeCloet, Christine Nagy, Janet Wilkinson, Sue Saelens
Regrets: Charles Baldwin, Ken Butcher, Marian Smith, Paul Wareing, Maurice Verhoeve
STAFF: Corey Hill, Manager of Recreation & Facilities Tricia Smith, Deputy Clerk
1. Call to Order
The meeting was called to order at 9:04 a.m.
2. Adoption of Agenda
Moved By: Paul DeCloet Seconded By: Christine Nagy
Resolution #1:
THAT the Agenda as prepared for the Committee meeting of November 3, 2016 be adopted
as amended.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
4. Adoption of Minutes of Previous Meeting
Moved By: Paul DeCloet Seconded By: Janet Wilkinson
Resolution #2:
THAT the Minutes for the October 6, 2016 meeting be approved.
Carried
The Corporation of the Town of Tillsonburg
HERITAGE, BEAUTIFICATION &
CEMETERY ADVISORY COMMITTEE
November 3, 2016 9:00 a.m.
Marwood Lounge
Community Centre
MINUTES
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Heritage, Beautification & Cemetery Committee, Minutes – November 3, 2016 - 2 -
5. Delegations and Presentations
6. General Business & Reports
6.1. Report from Beautification Working Group
A copy of the Report from the Beautification Working Group was circulated to the
committee for review.
Staff to circulate information to the committee in regards to costing for the 2017 budget
request from the Heritage, Beautification & Cemetery Advisory Committee for review.
Moved By: Christine Nagy Seconded By: Sue Saelens
Resolution #3
THAT the Heritage, Beautification & Cemetery Advisory Committee accept the report as
submitted and be presented to Council for consideration.
Carried
6.2. Columbarium – Report on transfer of cremains
The transfer of cremains to the new columbarium went successfully and the event was
well attended.
Staff are in the process of contacting the families of the (3) urns that could not fit into
the new columbarium to discuss options.
7. Correspondence
7.1. Thank you e-mail was sent to Mount Pleasant Cemetery
7.2. As well, thank you to Wareing Cremation for providing the catered lunch that day
8. Other Business
8.1 Designation of Properties – Update
Correspondence has been sent to the owner of 21 Bidwell Street regarding heritage
designation.
8.2 Cultural Heritage Conservation Workshop
Councillor Esseltine attended the Cultural Heritage Conservation Workshop on October
27, 2016 on behalf of the committee and provided a copy of the Heritage Conservation
Information package as information.
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Heritage, Beautification & Cemetery Committee, Minutes – November 3, 2016 - 3 -
8.3 Keep Tillsonburg Beautiful
Staff reviewed possible locations for the 2017 Keep Tillsonburg Beautiful project which
will focus on park and trail clean-up and smaller coordinated tree plantings.
Staff to work with the LPRCA to identify ideal tree species for the planting areas.
Replacement trees will be planted at the Annandale Diamonds in areas where trees
didn’t survive.
The tree planting at Southridge had very high survival rates.
The Trans-Canada Trail is expected to open in mid-November.
Moved By: Sue Saelens Seconded By: Christine Nagy
Resolution #4
THAT the Heritage, Beautification & Cemetery Advisory Committee recommend that
staff concentrate tree planting on the re-forestry of past tree projects where required.
Carried
8.4 Cemetery Roadway
The rocks have been removed from an informal service pathway in the cemetery to
permit access of a Rights Holder to a family plot in the area.
The cost of paving the service pathway will be included in the 2017 departmental
budgetary request.
8.5 Scattering Gardens
Discussion took place about the incorporation of a scattering garden in the Tillsonburg
Cemetery.
Staff to provide a copy of the Memorial Park Master Plan to the committee at the next
meeting for review.
8.6 Rolph Street Public School
The successful bidder for the Rolph Street Public School property submitted a request to
the committee for consideration of proposed changes to the non-designated portions of
the front façade.
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Heritage, Beautification & Cemetery Committee, Minutes – November 3, 2016 - 4 -
Moved By: Sue Saelens Seconded By: Janet Wilkinson
Resolution #5
THAT the Heritage, Beautification & Cemetery Advisory Committee accept the proposed
changes;
AND THAT further information, be provided to the committee on the location and size of
the A/C condensing units.
Carried
9. Next Meeting – December 1, 2016 at 9:00 a.m. PLEASE NOTE CHANGE OF LOCATION
TO CORPORATE OFFICES, 200 BROADWAY, UPPER LEVEL.
10. Adjournment
Moved By: Christine Nagy Seconded By: Paul DeCloet
Resolution #6
THAT the November 3, 2016 meeting be adjourned at 10:05 p.m.
Carried
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=
Attendance:
Chair Matt Scholtz
Brian Stephenson Sam Lamb Donna Wilson
Regrets:
Mayor Stephen Molnar
Mary Anne VanGeertruyde
1. Call to Order
The meeting was called to order at 4:00 p.m.
2. Adoption of Agenda
Resolution
Moved by: Sam Lamb Seconded by: Brian Stephenson
THAT the Agenda as prepared for the Special Awards Committee meeting of November 9,
2016, be adopted.
Carried
3. Disclosure of Pecuniary Interest
No disclosure of pecuniary interest were declared
4. Approval of Previous Minutes
Resolution #1
Moved by: Brian Stephenson Seconded by: Sam Lamb
THAT the Special Awards Committee Meeting Minutes dated October 5, 2016 be approved.
Carried
The Corporation of the Town of Tillsonburg
SPECIAL AWARDS COMMITTEE
Wednesday, November 9, 2016
3:30 p.m.
Council Chambers
200 Broadway, 2nd Floor, Tillsonburg, ON N4G 5A7
MINUTES
228
Special Awards Committee Agenda - November 9, 2016 - 2 -
5. General Business & Reports
i) Review of Nominations – November
The nominee previously selected for the November Voluntee of the Month award
declined the award.
Laurie & Jed Drew have been nominated based in their joint volunteerism with St.
Paul’s Community Kitchen.
Moved By: Brian Stephenson Seconded By: Sam Lamb
THAT Laurie and Jed Drew be awarded the November Volunteer of the Month
Award.
Carried
The committee decided that since there is only one meeting in December that there
be no award presented in December.
6. General Business and Reports
i) Favourite Son Award – Event Follow-Up
The event was discussed.
There was a good turnout for the event.
Sound system was discussed and should be reviewed going forward.
For future award events it was suggested that the budget be set at $1500.00.
ii) Location for Public display of Favourite Son/Daughter names
Library Lane, Tillsonburg Library and the Clock Tower were suggested as possible
locations for the display.
The committee felt that the Clock Tower would be a good location for the display.
iii) Review of Circulating Nomination Forms to the Community
Make the nomination forms available at the Customer Service Centre.
To add the nomination form to the website.
To send the form to the service clubs and churches in the community.
7. Other Business
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Special Awards Committee Agenda - November 9, 2016 - 3 -
i) Timing of future meetings – suggest that the meeting be scheduled the first Tuesday of
every month for 2:30 p.m. for 2017.
Moved By: Sam Lamb Seconded By: Brian Stephenson
THAT the meetings in 2017 be set on the first Tuesday of every month at 2:30 p.m.
Carried
Committee members to look at soliciting additional members for the committee.
8. Next Meeting - Tuesday, January 10, 2016 at 2:30 pm.
9. Adjournment
Resolution
Moved by: Sam Lamb Seconded by: Brian Stephenson
THAT the November 9, 2016 Special Awards Committee meeting be adjourned at 4:19 p.m.
Carried
230
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ATTENDANCE:
Mayor Stephen Molnar Councillor Penny Esseltine Andrew Gilvesy
John Veldman Rick Strouth David Calder
Donna Wilson Laurie Kirwin Cephas Panschow
Absent:
Marty Klein, Chair
Lana White
1. Call to Order
The meeting was called to order at 4:00 p.m.
2. Adoption of Agenda
Proposed Resolution #1
Moved By: John Veldman Seconded By: Penny Esseltine
THAT the Town Hall Project Steering Committee Agenda dated November 7, 2016 be
approved.
Carried
3. Adoption of Minutes – September 19, 2016
Proposed Resolution #2
Moved By: Stephen Molnar Seconded By: Penny Esseltine
THAT the Town Hall Project Steering Committee Minutes dated October 18, 2016, be
approved.
Carried
The Corporation of the Town of Tillsonburg
TOWN HALL PROJECT COMMITTEE
Tuesday, November 7, 2016
4:00 p.m.
Annex Board Room
200 Broadway, 2nd Floor, Tillsonburg, ON N4G 5A7
MINUTES
231
(Committee Name) Meeting – Agenda - 2 -
4. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
5. Draft RFQ for Town Hall Project Presented By: CAO & Development Commissioner
The document was reviewed by the committee and a number of suggestions were made for revisions.
Staff to look at the wording in reference to a Public-Private Partnership. It was suggested
that this reference be removed throughout the document.
This document is to prequalify any available contributor to build a town hall.
This document is designed for companies who have land or a building to develop as
a town hall. It was suggested that the RFPQ go out to anyone interested.
Create greatest opportunity for engagement.
Staff to post on a variety of outlets for wider distribution and to be more inclusive.
Experience, financial capacity and operations could be the weighted and the option of
owning land at a lower score.
Financial statements – to ensure the company has the financial capacity to complete
the project.
The Development Commissioner to review the document again as a result of the
comments provided today.
Staff to refine this document and bring it back to this committee prior to going to
council.
A recommendation will come from this committee for council endorsement which
shall include a recommendation that this committee form the evaluation committee.
The evaluation process and the matrix should be determined prior to the process.
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(Committee Name) Meeting – Agenda - 3 -
6. Next Meeting – November 21, 2016
7. Adjournment
Moved By: John Veldman Seconded By: Rick Strouth
The meeting was adjourned at 5:25 p.m.
Carried
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THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 4051
A BY-LAW for the licensing, regulating and governing of vehicles for hire within the
municipality, including Group Transportation Vehicles, Limousines, Accessible Taxicabs,
Taxicabs, owners and drivers.
WHEREAS subsection 151(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended
(Municipal Act, 2001), provides that without limiting sections 9, 10 and 11, a municipality
may provide for a system of licences with respect to a business and may:
(a) Prohibit the carrying on or engaging in the business without a licence;
(b) Refuse to grant a licence or to revoke or suspend a licence;
(c) Impose conditions as a requirement of obtaining, continuing to hold or renewing a
licence;
(d) Impose special conditions on a business in a class that have not been imposed on
all of the businesses in that class in order to obtain, continue to hold or renew a
licence;
(e) Impose conditions, including special conditions, as a requirement of continuing to
hold a licence at any time during the term of the licence;
(f) License, regulate or govern real and personal property used for the business and
the persons carrying it on or engaged in it; and
(g) Require a person, subject to such conditions as the municipality considers
appropriate, to pay an administrative penalty if the municipality is satisfied that the
person has failed to comply with any part of a system of licences established by
the municipality. 2006, c. 32, Sched. A, s. 82.
AND WHEREAS subsection 151(5) of the Municipal Act, 2001 provides that subsection
151(1-4) applies with necessary modifications to a system of licences with respect to
any activity, matter or thing for which a by-law may be passed under sections 9, 10 and
11 as if it were a system of licences with respect to a business;
AND WHEREAS subsection 156(1) of the Municipal Act, 2001 authorizes a municipality
in a by-law under with respect to the owners and drivers of taxicabs to:
(a) Provide for the collection of the rates or fares charged for the conveyance; and
(b) Limit the number of taxicabs or any class of them.
AND WHEREAS the Council of the Corporation for the Town of Tillsonburg considers it
in the public’s interest for the purposes of health and safety and in the interest of
consumer protection to pass such a by-law;
AND WHEREAS the Council of the Corporation for the Town of Tillsonburg delegates
the legislative powers under this By-law to the Licencing Officer, including without
limitation the power to issue and impose conditions on a licence, as such power is minor
in nature with regard to the number of people, the size of geographic area and the time
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period affected by an exercise of the power in accordance with subsections 23.2 (4-5) of
the Municipal Act, 2001;
NOW THEREFORE Council hereby enacts the following:
SECTION 1
SCOPE OF BY-LAW
1.1 SHORT TITLE
This By-law, as amended from time to time, shall be known as the “Taxi By-law.”
1.2 INTENT AND SCOPE
The purpose of this By-law is to regulate Group Transportation Vehicle,
Limousine and Taxicab Owners, Drivers and Vehicles used for hire or any class
or classes thereof within the Town of Tillsonburg.
SECTION 2
DEFINITIONS & INTERPRETATION
2.1 DEFINITIONS
The terms set out below shall have the following meanings in this By-law:
“Accessible Formats” means an alternate format that allows people with disabilities to
access information in a manner other than how the format was originally delivered, and
may include, but is not limited to, large print and Braille;
“Accessible Taxicab” means a class of taxicab which is designed or modified to be
used for the purpose of transporting persons with disabilities and is used for that
purpose, whether or not the vehicle is also used to transport persons without disabilities,
as defined in Section 1 of R.R.O. 1990 Regulation 629: Accessibility Vehicles made
under the Highway Traffic Act;
“Accessible Taxicab or Taxicab Driver” means a person who is licenced as such or
required to be licenced as such under this By-Law and includes a taxicab owner who
drives a taxicab;
“Accessible Taxicab or Taxicab Owner” means a person who is licensed as such or
required to be licenced as such under this By-law and includes a lessee, licenced under
this By-law of a taxicab owner’s vehicle;
“Accessible Taxicab or Taxicab Plate” means an identification plate issued by the
Town containing the words “TAXI”, “Town of Tillsonburg”, a number and current year
sticker, to be attached to the rear of the taxicab, and for accessible taxicabs only, a
sticker showing the international symbol of accessibility;“Annual Licence” means a
licence issued to the applicant which expires at 11:59 p.m. on April 14th of a given year.
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“Applicant” means an individual, proprietorship, limited partnership or corporation that
applies for a Licence under this By-Law with the Town of Tillsonburg;
“Call” within the meaning of this By-law shall include a request or direction for the use
of a taxicab transmitted by radio, or by personal request of a prospective passenger or
received in any other manner.
“Carry on” when used in reference to a taxicab business means to continuously
operate, engage, drive, or make a taxicab available for the conveyance of passengers
or property for hire or reward and includes waiting for, accepting, or dispatching orders;
“Clerk” means the Clerk of the Corporation of Town of Tillsonburg;
“Conveyance” means to carry, transport, transfer or move.
“Council” means the municipal Council of the Corporation of Town of Tillsonburg;
“Driver” means a person who is licenced to drive a motor vehicle pursuant to this By-
law;
"Fare" means the amount of money required for payment for the conveyance of
passenger(s) or product(s);
“Group Transportation Vehicle” means a vehicle which is available for providing a
conveyance service for a fare and operates on an established route and flex route
schedule. Passengers are picked up along the established route/flex route and pay the
fare upon embarking on the Group Transportation Vehicle. This does not include an
Accessible Taxicab, Taxicab, Limousine, or Public Vehicle as defined in the Public
Vehicles Act.
“Group Transportation Vehicle Driver” means a person who holds a Group
Transportation Vehicle Driver’s Licence as issued under this By-law;
“Group Transportation Vehicle Owner” means a person, proprietorship, limited
partnership, corporation or other entity who holds a Group Transportation Vehicle
Owner licence as issued under this By-law which carries on the business of transporting
passengers for a fare in the Town of Tillsonburg;
"Licence" for the purpose of this By-law, refers to a valid and current licence as issued
by the Town of Tillsonburg which permits a person to carry on or engage in the
passenger conveyance business and is also a requirement for the Drivers of Group
Transportation Vehicles, Limousines and Taxicab and for each Vehicle licenced under
the provisions of this By-law. Licences shall expire at 11:59 p.m. on April 14th of a given
year;
“Licencee” is the holder of a valid and current Licence as issued by the Town of
Tillsonburg under this By-law;
“Licence Appeal Committee” means a committee comprised of the Chief Building
Official, CAO or designate, one member of the BIA and one member of the Chamber of
Commerce whose role is to review and make a decision in regards to an appeal
submitted by an Applicant or Licensee.
"Licencing Officer” means the Municipal By-law Officer for the Town of Tillsonburg;
“Limousine” means a motor vehicle kept or used for hire for the conveyance of
Passengers by reservation only and solely on an hourly basis, which has seating for no
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more than the manufacturer’s specified number of Passengers and a sufficient number
of seat belts for each Taxi Driver and Passenger, and shall not include a Taxicab;
“Limousine Driver” means a person who holds a Limousine Driver’s Licence as issued
under this By-law;
“Limousine Owner” means a person, proprietorship, limited partnership, corporation or
other entity which holds a Limousine Owner’s Licence as issued under this By-law which
carries on the business of transporting passengers in the Town of Tillsonburg;
“Motor Vehicle” means a motor vehicle defined in accordance with the provisions of the
Highway Traffic Act, R.S.O. 1990, c.H.8, as amended;
“Municipal Law Enforcement Officer” means the person(s) so appointed by the
Council of the Corporation of Town of Tillsonburg, and for the purposes of this By-Law
shall include a member of the Oxford O.P.P. or appropriate police agency;
“Non-Profit/Not-For Profit Organization” means an organization with a constitution,
by-laws and a Board of directors. They are registered/incorporated as a not-for-profit
organization, are able to provide their not-for-profit number and operate within the Town
of Tillsonburg.
“Passenger” means any person(s) in a taxicab, limousine or Group Transportation
Vehicle other than the driver who has hired the owner or driver for (a trip) for the
purposes of transporting them from one location to another;
“Person” includes any individual, partnership, firm, association or corporation;
“Police Security Clearance Record Check” means particulars of a criminal record
which shall include a:
(a) Vulnerable sector police search and search of the pardoned sexual
offender’s data base, dated within thirty-six (36) days, as provided by the
Ontario Provincial Police or other police agency;
“Public Vehicle” means a motor vehicle operated on a highway by, for or on behalf of
any person for the transportation for compensation of passengers, or passengers and
express freight that might be carried in a passenger vehicle, but does not include the
cars of electric or steam railways running only upon rails, taxicabs, nor motor vehicles
operated solely within the limits of one local municipality, as defined in the Public
Vehicles Act, R.S.O. 1990, c.P.54;
“Service Animal” means an animal that is (a service animal for a person with a
disability) trained to perform specific functions and services to assist a person with a
disability,
(a) If it is readily apparent that the animal is used by the person for reasons
relating to his or her disability; or
(b) If the person provides a letter from a physician or nurse confirming that the
person requires the animal for reasons relating to the disability;
(c) And shall include a guide dog as defined in Section 1 of the Blind Persons
Rights' Act, R.S.O. 1990, Chapter B.7.
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“Tariff Card” means a card which displays the current Fares/Rate Schedule of the
Vehicle for Hire business as approved and issued by the Licencing Officer;
“Taxicab” means a motor vehicle hired for the transportation of a passenger(s) for a
fare, but shall not include a public vehicle as defined by the Public Vehicles Act, R.S.O.
1990, c. P.54, as amended;
“Taxicab Owner” includes an owner or lessee of a taxicab vehicle, and includes any
person, proprietorship, limited partnership, corporation or other entity which carries on
the business of transporting passengers in the Town of Tillsonburg;
“Taximeter” means a measuring device used in a taxicab to calculate the fare payable
for a trip;
“Town” means The Corporation of Town of Tillsonburg;
“Trip” means the conveyance of a passenger(s) and/or product(s) from one location to
another as agreed upon between the vehicle driver and passenger(s);
“Vehicle for Hire” means a Group Transportation Vehicle, Limousine or Taxicab as
described within this By-law which is used for the purpose of conveying passengers or
products from one location to another for an established fee. This does not include
delivery/courier vehicles, courtesy vehicles, passenger transportation services under
contract with a school, a board of education, a community service agency or similar type
of organization.
SECTION 3
LICENCING
3.1 Classes of Licences
(a) The following classes of licences are required for the operation of a
Vehicle for Hire in the Town of Tillsonburg and the licence holder shall
procure and maintain a licence(s) in good standing:
(i) Group Transportation Vehicle/Limousine/Taxicab Business Owner
(ii) Group Transportation Vehicle/Limousine/Taxicab Driver
(iii) Group Transportation/Limousine/Taxicab Vehicle
3.2 Issuance & Expiry of Licences
(a) All licences issued shall be signed by the Licencing Officer, or designate,
and the signature may be stamped, printed or mechanically reproduced on
the Licence;
(b) All licences shall be in a form approved by the Town of Tillsonburg, as
may be amended from time to time;
(c) The Expiry Date for all Annual Licences issued under this By-law shall be
April 14th at 11:59 p.m of each year.
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3.3 General Licencing Regulations
(a) For the purposes of this By-Law a person, proprietorship, limited
partnership, corporation or other entity is carrying on or engaging in the
Vehicle for Hire business when:
(i) Providing a conveyance service wholly within the Town of Tillsonburg
or from any point in the Town of Tillsonburg to any point outside the
Town of Tillsonburg; or and
(ii) The usual business address of the person, proprietorship, limited
partnership, corporation or other entity which is the registered owner of
the Vehicle for Hire business, is within the Town of Tillsonburg.
(b) No person, proprietorship, limited partnership, corporation or other entity
shall act as a business Owner for the purpose of providing Vehicles for
Hire as provided for under this by-law without being licenced;
(c) No person shall operate a Vehicle for Hire within the boundaries of the
Town of Tillsonburg without being licenced as a Driver under this By-law;
(d) No motor vehicle shall be operated as a Vehicle for Hire within the
boundaries of the Town of Tillsonburg without being licensed under this
By-law;
(e) No Licences issued under subsection (a-c) are transferable;
(f) A Vehicle for Hire Business Owner shall not permit any person to operate
a vehicle registered to that business as included under the Licence for that
business for the purposes of conveying passengers or products within the
boundaries of the Town of Tillsonburg unless both the vehicle and driver
hold a valid and current Licence issued by the Town of Tillsonburg.
(g) An application for a Licence or the issuance of a Licence pursuant to the
provisions of this By-law does not relieve the applicant or licencee as the
case may be, from the obligation to comply with all other applicable by-
laws of the Town of Tillsonburg and laws of the Province of Ontario and
the Government of Canada.
3.4 Applying for a Licence
3.4.1 Group Transportation Vehicle, Limousine & Taxicab Business Owner
Licence
Each Group Transportation Vehicle, Limousine or Taxicab Business
Owner in the Town of Tillsonburg, shall submit the following information to
the Licencing Officer when applying for or renewing a licence to operate a
Vehicle for Hire Business;
(a) A completed application form;
(b) The fee prescribed in the Town of Tillsonburg’s Rates and Fees By-
law;
(c) The particulars of a criminal record which shall include a Vulnerable
Sector police search and search of the pardoned sexual offenders
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database, dated within the last thirty-six (36) days, as provided by
the Ontario Provincial Police or other police agency;
(d) A Vehicle for Hire driver’s licence must be obtained as per section
3.4.2 if the Business Owner intends to operate a vehicle;
(e) A Certificate of Insurance in the amount of $2,000,000.00.
3.4.1.1 Change of Ownership:
(a) A Licencee, including a person, partnership, firm, association or
corporation, shall notify the Licencing Officer a minimum of
fifteen (15) business days prior to any change in the actual or legal
control of the business to which the Licence relates;
(b) In all cases relating to the change of the legal control of a business,
the issuance of a new Business Licence is required.
(c) All information must be submitted in full a minimum of ten (10)
business days prior to the issuance of a Group Transportation
Vehicle, Limousine or Taxicab Owners Licence.
3.4.1.2 Refusal of an Application:
The Licencing Officer shall refuse an application for a Group
Transportation, Limousine or Taxicab Business Owner Licence under the
following conditions:
(a) An incomplete application has been submitted and upon request
has not been rectified;
(b) The applicant has been convicted of an offence under this or any
other legislation relating to vehicles for hire in Canada;
(c) The applicant has outstanding fines owing to the Town of
Tillsonburg;
(d) There is other information known to the Licencing Officer that
provides a reasonable expectation that the applicant will not carry
on the business with honesty and integrity;
(e) The applicant previously held a Group Transportation, Limousine or
Taxicab Business Licence which was suspended or revoked;
(f) In the case of a Taxicab Business, the Owner has not provided off-
street parking for the number of Accessible Taxicab or Taxicab
vehicles for which a Licence is being applied for;
(g) The applicant has not satisfied the Licencing Officer of the proper
zoning on the location where the business will operate from;
(h) Processing of an application would be contrary to an order of the
Licence Appeal Committee or other level of court;
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(i) A decision to refuse to process an application for a Group
Transportation Vehicle, Limousine or Taxicab Business
Licence is appealable to the Licence Appeal Committee.
3.4.2 Group Transportation Vehicle, Limousine, Taxicab Driver’s
Licence
Each Group Transportation Vehicle, Limousine or Taxicab Driver
shall submit to the Licencing Officer the following information when
applying for or renewing a Licence to operate a Vehicle for Hire:
(a) A completed application form;
(b) The fee prescribed in the Town of Tillsonburg’s Rates and Fee’s By-
law;
(c) The particulars of a criminal record which shall include a Police
Vulnerable Sector Check, dated within the last thirty-six (36) days,
as provided by the Ontario Provincial Police or other police agency;
(d) The particulars of a driving abstract, dated within the last thirty-six
(36) days, as provided by the Ministry of Transportation or other
police agency;
(e) In the case of an Accessible Taxicab, the driver must furnish proof
of having completed a Training program with respect to the
handling, safety restraint, transportation, care and safety of
passengers with disabilities at the time of the application;
(f) All information must be submitted in full a minimum of ten (10)
business days prior to the issuance or renewal of a Group
Transportation Vehicle, Limousine or Taxicab Drivers Licence.
3.4.2.1 Refusal of an Application:
The Licencing Officer shall refuse an application for a Group
Transportation Vehicle, Limousine or Taxicab Driver Licence or renewal
under the following conditions:
(a) A Driver has not sufficiently completed the required forms;
(b) A Driver has failed to pay the licencing fee at the date of the
application;
(c) The Driver has been convicted of a criminal offence during the
preceding five (5) years for which a pardon has not been granted;
(d) The Driver has been convicted of an indictable offence at any time
under any statute of Canada, including but not limited to the
Criminal Code of Canada or the Controlled Drug & Substances Act;
(e) The Driver is the subject of an outstanding criminal charge(s) or a
Careless Driving charge(s) at the date of the application;
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(f) The issuance of a licence is contrary to a ban or suspension placed
upon the Driver by the Licence Appeal Committee.
3.4.3 Group Transportation, Limousine or Taxicab Vehicle Licence
The owner or lessee of a Group Transportation Vehicle, Limousine
or Taxicab is required to submit the following information to the
Licencing Officer when applying for or renewing a Licence for a
Vehicle for Hire:
(a) A completed application form;
(b) The fee prescribed in the Town of Tillsonburg’s Rates and Fees By-
law;
(c) Particulars of the vehicle to be used for hire including;
(i) Proof of ownership of the vehicle;
(ii) A current Safety Standards Certificate, dated within thirty-six
(36) days of the application accompanied by the Motor
Vehicle Inspection Report;
(iii) A certificate of Insurance in the amount of $2,000,00.00.
(d) In respect of any vehicles using propane or natural gas fuel, a
certificate from a person qualified to provide such certificate as per
the requirements of the Ministry of Transportation and Technical
Safety Standards Association;
(e) In respect of an Accessible Taxicab, a certificate from a qualified
person to the effect that the equipment which renders the Taxicab
an Accessible Taxicab is safe and in proper working order;
(f) Every owner shall submit the vehicle(s) for examination or
inspection before a licence is issued;
(g) Furnish any evidence or information required by the Licencing
Officer or their designate to show that the vehicle proposed for the
business meet all requirements of this By-law for licencing;
3.4.3.1 Refusal of an Application
The Licencing Officer shall refuse an application for a Group
Transportation, Limousine or Taxicab Vehicle Licence or renewal under
the following conditions:
(a) A Vehicle Licence is currently under suspension or has been
revoked by the Licence Appeal Committee;
(b) An incomplete application has been submitted and upon request,
the form has not been rectified;
(c) The vehicle for which the application is being submitted is
considered unfit and does not meet the minimum basic safety
standards to drive on Ontario roads;
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(d) The applicant has been convicted of an offence under the Taxi By-
law or any other legislation relating to vehicles for hire in Canada;
(e) The applicant has outstanding fines owing to the Town of
Tillsonburg;
(f) There is other information known to the Licensing Officer that
provides a reasonable expectation that the applicant will not carry
on business with honesty and integrity.
SECTION 4
SUSPENSION OR REVOCATION OF DRIVER’S LICENSE
4.1 Suspension/Revocation of a Group Transportation, Limousine or Taxicab
Driver’s Licence
The Licensing Officer or his/her designate shall suspend, revoke or fail to renew
any Group Transportation, Limousine or Taxicab Driver’s Licence under the
following conditions:
(a) The Licencing Officer becomes aware that the Licencee is not meeting
any one of the requirements of issuance under the initial Licence
application process;
(b) The Licencee’s Ontario Driver’s Licence is suspended for any reason;
(c) The Licencee is charged with an offence under the Criminal Code of
Canada or the Controlled Drug & Substances Act;
(d) The Licencee is charged with an offence under the Liquor License Act for
the Province of Ontario if the charge relates in any way to the use or
operation of a Vehicle for Hire;
(e) The Licencing Officer may suspend, revoke or fail to renew a licence for
any other matter of non-compliance by a Licencee as outlined in this
By-law.
4.2 Upon Suspension or Revocation of a License
A Group Transportation Vehicle, Limousine or Taxicab Driver shall immediately
surrender his/her Licence as issued by the Town of Tillsonburg to the Licencing
Officer in the event that such Licence has been suspended or revoked.
The Licencee may file with the Clerk or Designate, an appeal application within
fifteen (15) days of being notified of the suspension or revocation of the said
licence.
A suspension or revocation of a Group Transportation Vehicle, Limousine or
Taxicab Vehicle Licence due to safety reasons or failure to provide a valid Safety
Standards Certificate within the allotted time frame is not appealable.
The decision of the Licence Appeal Committee is final.
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4.3 Driver Conduct
Any of the following infractions can result in a Driver of a Vehicle for Hire as
licensed under this By-law facing Suspension, Revocation or Non-Renewal of a
Licence:
(a) The use of discourteous language or profanity in front of a customer;
(b) Overcharging a customer or other similar abuse;
(c) Smoking or allowing customers to smoke in the vehicle;
(d) Repeated failure to maintain the vehicle in a neat and clean fashion;
(e) Operating a vehicle in contravention of any other sections of this By-law;
(f) Failure to surrender a Licence as issued by the Town of Tillsonburg
immediately to the Licencing Officer upon conviction of a criminal offence
or Careless Driving charge.
SECTION 5
GENERAL PROVISIONS-VEHICLE REQUIREMENTS
5.1 Vehicle Condition
All Vehicles for Hire shall be kept clean and orderly at all times both on the
exterior and interior and this includes:
(i) No visible rust;
(ii) No visible dents;
(iii) Paint on the vehicle must be uniform and consistent;
(iv) Any trash must be placed in an appropriate receptacle;
(v) The exterior of vehicles must be washed regularly and should not have an
accumulation of dust or dirt;
(vi) Interiors of vehicles must be cleaned and vacuumed regularly.
5.2 Safety Standards Certificate
(a) A Safety Standards Certificate, which confirms that a Vehicle for Hire
meets the minimum basic safety standards to drive on Ontario roads as
provided by the Ministry of Transportation, and completed by a mechanic
which is qualified as a certified inspector, shall be submitted within the last
thirty-six (36) days when an application is being made for a Group
Transportation, Limousine or Taxicab Business License or in the event of
an application or renewal being submitted for a Group Transportation,
Limousine or Taxicab Driver’s Licence or Vehicle License.
(b) When the Licencing Officer or any Municipal Law Enforcement Officer
believes, on reasonable grounds, that a Vehicle for Hire or its equipment is
not safe, they may issue an order in writing requiring that the licencee
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produce a valid Safety Standards Certificate relating to that vehicle dated
after the date of notice;
(c) No Driver shall operate and no Owner or Licensee shall permit to operate
a Vehicle for Hire after receipt of notice referred to in sub-section (b), until
the Licencing Officer or Municipal Law Enforcement Officer has been
provided with a valid Safety Standards Certificate as required in this
section;
(d) If a Licencee does not produce a valid Safety Standards Certificate within
ninety-six (96) hours of receiving the notice referred to in this section, the
Licencing Officer or his/her designate shall suspend the Vehicle Licence;
(e) The revocation of a Vehicle Licence for safety reasons or failure to provide
a valid Safety Standards Certificate within the allotted time frame is not
appealable. The Applicant is required to apply for a new Vehicle Licence
and submit a valid Safety Standards Certificate along with the required
application fee and supporting documentation.
5.3 Proof of Insurance
(a) A licenced Group Transportation Vehicle, Limousine or Taxicab Business
Owner and a driver employed by him/her shall produce, in respect of any
Vehicle for Hire being operated by the driver, evidence of insurance, as
required under this By-law forthwith upon demand of the Licencing Officer,
or a Municipal Law Enforcement Officer;
(b) If a licenced Group Transportation Vehicle, Limousine or Taxicab Business
Owner or a driver employed by him/her does not produce evidence of
insurance when demanded pursuant to this section, the Licencing Officer
shall suspend the Licence forthwith;
(c) In instances where the inability to provide insurance is related to the Group
Transportation, Limousine or Taxicab Business Licence, all Licences
issued underneath that business to vehicle drivers and for the vehicles
shall also be suspended;
(d) If by the end of the next regular business day following the day of
suspension of the licence, the Licencee has provided adequate Proof of
Insurance to the Licencing Officer, such licence shall be reinstated. The
Licencing Officer shall not reinstate a licence that has been suspended if
adequate proof of insurance has not been provided by the end of the next
regular business day following the date of suspension. All the related
licences shall be revoked and such revocation is not appealable;
(e) The Licencing Officer shall reinstate a licence that has been suspended if
within (15) days of revocation, the Taxicab Business Owner provides
adequate Proof of Insurance along with all the fees associated with a new
Licence for the Group Transportation, Limousine or Taxicab Business and
/or vehicles. New licences will be issued without a full application process
being required except in instances when the timing of such issuance would
require the annual renewal process.
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SECTION 6
GENERAL PROVISIONS RELATING TO GROUP TRANSPORTATION VEHICLE,
LIMOUSINE AND TAXICAB BUSINESS OWNERS & DRIVERS
6.1 Requirements of Group Transportation Vehicle, Limousine and Taxicab
Business Owners
The following general provisions apply to all Group Transportation Vehicle,
Limousine and Taxicab Owners and Drivers as required to be licenced under this
By-Law:
6.1.1 Every Group Transportation Vehicle, Limousine and Taxicab
Business Owner shall:
(a) Submit his/her vehicle(s) as licensed under this By-law for
examination or inspection at any time when required by the
Licencing Officer or their designate;
(b) Investigate immediately, any mechanical defect in his/her Group
Transportation Vehicle, Limousine or Taxicab reported to him/her
by a Driver or any other person;
(c) Report any change of his/her business address or his/her residence
address to the Licencing Officer within two (2) business days of the
change;
(d) Ensure that every Driver of a vehicle used for the business as
licenced under this By-law provides, or will arrange for the provision
of accessible formats relating to ridership rates and fees upon
request and shall notify the public about the availability of
accessible formats;
(e) Notify the Licencing Officer forthwith if any Driver of a vehicle used
for the conveyance service business as licenced under this By-law;
(i) Is the subject of charges under the Criminal Code of Canada
or the Controlled Drug & Substances Act or,
(ii) Has been convicted of a criminal offence.
(f) In the case of Taxicab Owners, affix a sign on the roof of each
licenced Taxicab used for hire identifying the vehicle as an
Accessible Taxicab or Taxicab;
(g) Ensure that an Accessible Taxicab or Accessible Group
Transportation Vehicle used for the Vehicle for Hire business meet
the requirements, as defined in R.R.O Regulation 629, Vehicles for
the Transportation of Physically Disabled Person as made under the
Highway Traffic Act, and that all Accessible Taxicab and Accessible
Group Transportation vehicle Drivers have completed the necessary
training with respect to the handling, safety restraint, transportation,
care and safety of passengers with disabilities;
(h) In the case of Taxicabs shall ensure that no person employed by
him or her shall carry any radio equipment, radio scanners or other
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equipment capable of monitoring radio calls other than the
equipment used or required to transmit or receive broadcasts or
signals from the radio dispatcher for whom the Driver is
working;
(i) Install an Taxicab Plate to the rear of the taxicab;
6.1.2 No Group Transportation Vehicle, Limousine or Taxicab Business
Owner shall:
(a) In the case of a Taxicab, permit any advertisement to be displayed
on any licenced Accessible Taxicab or Taxicab with the exception
of one roof advertising topper as approved by the Licencing Officer
or designate;
(b) Permit a Vehicle for Hire as licenced under this By-law to be
operated if the vehicle or its equipment is unsafe;
(c) Permit a vehicle to be operated unless it is insured as required by
this By-law;
(d) Permit any person, other than a Driver licenced under this By-Law
and employed by him/her to operate his/her licenced vehicle(s);
(e) Prevent or hinder a person authorized by the Licencing Officer from
entering a licenced vehicle owned by him/her for the purpose of
inspecting such vehicle;
(f) Permit a licenced vehicle in respect of which a mechanical defect
has been reported to him/her, to be operated until he or she has
inspected and ensured that the mechanical defect, if any, has
been corrected;
(g) Permit a Driver to operate a licenced vehicle owned by him/her
unless the Driver complies with all licencing requirements as
provided for in this By-law, including maintaining and submitting a
daily trip record;
(h) Permit anyone to smoke in vehicle licenced under this By-law in
accordance with the Smoke-Free Ontario Act.
6.2 Requirements of Group Transportation Vehicle, Limousine and Taxicab
Drivers
6.2.1 Every Driver shall:
(a) Maintain in good standing, a valid and subsisting Driver's Licence as
issued by the Province of Ontario;
(b) List on his/her application for a Group Transportation Vehicle,
Limousine or Taxicab Driver’s Licence or any renewal application,
all employers for whom he or she is currently working for as a
Driver;
(c) Notify the Licencing Officer forthwith of any change in his/her
employment as a Driver of a Vehicle for Hire;
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(d) Report any change of address to the Licencing Officer within two (2)
business days of the change;
(e) Notify the Licencing Officer immediately if they:
(i) Are the subject of charges under the Criminal Code of
Canada or the Controlled Drug & Substances Act;
(ii) Has been convicted of a criminal offence;
(iii) Has had their Provincial Driver’s Licence suspended for any
reason.
(f) Produce his/her license to permit the change to be entered hereon
at the time of notification of the change;
(g) Inspect each vehicle as licenced under this By-law which he/she
intends to operate at the commencement of each work shift and at
the conclusion of each work shift and shall maintain a log of each
inspection;
(h) Report any mechanical defects which are disclosed during these
inspections forthwith to the Group Transportation Vehicle,
Limousine or Taxicab Business Owner;
(i) Submit the Vehicle for Hire in his/her care and control for
examination or inspection at any time to the Licencing Officer or
their designate upon request;
(j) Report to his/her employer forthwith, any accident in which the
Group Transportation Vehicle, Limousine or Taxicab Driver has
been involved in while operating a Vehicle for Hire on behalf of the
business;
(k) Return a Vehicle for Hire to his/her employer promptly at the
conclusion of the Driver's work shift if required by the Group
Transportation Vehicle, Limousine or Taxicab Business Owner;
(l) Produce to a Police Officer or a Municipal Law Enforcement Officer,
upon demand of that officer, his/her Group Transportation Vehicle,
Limousine or Taxicab Driver's Licence as issued pursuant to this
By-law;
(m) Produce to a Police Officer or a Municipal Law Enforcement Officer,
upon demand of that officer, his/her Driver's Licence as issued by
the Province of Ontario;
(n) Attend at the identified Town of Tillsonburg location, once the Group
Transportation Vehicle, Limousine or Taxicab Driver's Licence has
been issued, to obtain a photo identification card;
(o) In the case of an Accessible Taxicab, ensure wheelchairs are
securely anchored to the vehicle prior to providing an Accessible
Taxicab Service and ensure that the vehicle meets the requirements
as defined in R.R.O Regulation 629, Vehicles for the Transportation
of Physically Disabled Person as made under the Highway Traffic
Act;
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(p) Provide or arrange for the provision of accessible formats upon
request and shall notify the public about the availability of
accessible formats;
(q) In the case of Taxicabs, every Taxicab driver shall serve the first
person requiring the service of his/her Taxicab at any place within
the area municipality to which the Taxicab Business Owner’s
Licence relates any time, unless:
(i) He/she has reasonable concerns for his/her safety;
(ii) He/she has reasonable concerns that his/her fare may not be
paid, or;
(iii) He/she has made prior arrangements to accept another
Passenger, the proof of which lies upon the Taxicab Driver in
any proceeding under this By-law.
(r) Deliver all property or money found in his/her Vehicle for Hire
immediately to the owner thereof, or if the owner cannot be located
immediately, to the nearest police station together with any
information concerning the owner of the property or money which is
in the possession of the vehicle Driver.
6.2.2 No Group Transportation Vehicle, Limousine or Taxicab Driver shall:
(a) Operate any Motor Vehicle required to be a Vehicle for Hire unless
he/she has a valid and subsisting Driver's Licence as issued by the
Province of Ontario;
(b) Operate any vehicle required to be a Vehicle for Hire unless such
vehicle has been issued a licence for such purposes by the Town of
Tillsonburg;
(c) While having care and control of a Vehicle for Hire, permit any
person, other than another Driver licenced under this By-Law, to
operate the said vehicle;
(d) Operate a Vehicle for Hire unless the license issued by the
Licencing Officer containing his/her name is affixed in the place in
the vehicle approved by the Licencing Officer and in such manner
that the same is plainly visible to and readable by Passengers;
(e) Operate a Vehicle for Hire if he/she reasonably believes the vehicle
or its equipment is unsafe;
(f) Operate a Vehicle for Hire that is not insured as required by this By-
law;
(g) Prevent or hinder a person authorized by the Municipal By-law
Officer from entering the licenced Vehicle for Hire in the care and
control of the Driver for the purpose of inspecting the vehicle or its
equipment;
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(h) Operate a Vehicle for Hire which contains more occupants than the
number of seatbelts available for occupancy or in the case of a
Group Transportation Vehicle, the maximum number of occupants
permitted for that model of vehicle;
(i) Permit anyone to smoke in the Vehicle for Hire in accordance with
the Smoke-Free Ontario Act;
(j) In the case of an Accessible Taxicab, drive or act as a driver of any
Accessible Taxicab without first having completed a Training
Program with respect to the handling, safety restraint,
transportation, care and safety of passengers with disabilities, and
providing written proof of which shall be provided to the Licencing
Officer when applying for or renewing a prior to the issuance of any
Accessible Taxicab Driver’s Licence;
(k) In the case of Taxicabs, take on any additional passenger(s) when
the Taxicab is being used for the Transportation of children to and
from school after the commencement of the trip without the consent
of the first passenger taken on during that trip, unless emergency
conditions exist;
(l) Knowingly mislead or deceive any passenger or potential passenger
as to the location or distance to a place to which the passenger or
potential passenger intends or wishes to travel;
(m) A Driver of a licenced Vehicle for Hire should not operate the
vehicle unless:
(i) The interior and exterior of the vehicle are clean and in good
repair;
(ii) The vehicle and its equipment are free from mechanical
defects.
SECTION 7
GENERAL PROVISIONS RELATING TO GROUP TRANSPORTATION VEHICLE &
TAXICAB FARES & TRIP RECORDS
7.1 Charging of Fares
7.1.1 Every Group Transportation Vehicle and Taxicab Business Owner
shall:
(a) Provide a Driver upon request a receipt for monies turned over to
the Owner by the Driver at the end of the Driver’s shift;
(b) Provide upon request by the Licencing Officer, all particulars of an
agreement entered into relative to the charging of fares including
any written contract or other documents, and any invoices, receipts
or other evidence of payment;
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(c) Charge fares and ensure that a Group Transportation Vehicle
or Taxicab driver which operates a licensed vehicle on behalf of
their business charge fares in accordance with the Tariff Card as
provided by the Licencing Officer and displayed within the Vehicle
for Hire.
(d) Review fares as required and provide any proposed fare
adjustments to the Licencing Officer for review and approval. If a
conflict or concern related to any proposed fees is identified, the
Licencing Officer shall provide the information to the Licencing
Appeals Committee for review.
(e) Provide public notification a minimum of sixty (60) days of any
proposed changes in fare rates as approved by the Licencing
Officer or the Appeal Committee.
7.1.2 Every Taxicab Driver shall:
(a) Display a current Tariff Card as provided by the Licencing Officer,
setting out the established fare/rates to be charged for the
conveyance service. Such fare shall include the standard rate for
in-Town conveyance services, or in accordance with an agreement
reached for trips outside of Town boundaries. The Tariff Card shall
be displayed in a conspicuous place in the Vehicle for Hire so as to
be conveniently seen and read by passengers and will indicate the
same number as shown on the Taxi plate attached to the rear of the
vehicle and inform passengers that accessible formats are available
upon request;
(b) Charge rates to passengers in accordance with the Fare/Rate
Schedule as set out on the tariff card, or in accordance with the
agreement reached if the fare is being charged for trips outside of
town boundaries;
(c) Permit a person with a disability who is accompanied by a service
animal to travel with the service animal in the Vehicle for Hire;
(d) Provide upon the request of the passenger, a receipt of the fare
paid showing the amount of the fare paid, the vehicle licence plate
number and the date;
(e) Provide all particulars of an agreement entered into relative to the
charging of fares, including any written contract or other document,
and any invoices, receipts or other evidence of payment,
immediately upon request of the Licencing Officer;
(f) In the case of a Taxicab, the Driver shall follow the shortest possible
route to the destination requested by a Passenger unless the
Passenger designates another route;
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(g) In the case of the Group Transportation Vehicle, the Driver shall
follow the established schedule and flex route for the conveyance of
passengers.
7.1.3 No Group Transportation Vehicle or Taxicab Driver shall:
(a) Charge a higher fare or an additional fee for persons with disabilities
than that for persons without disabilities for the same trip;
(b) Charge a fee for the storage of mobility aids or mobility assistive
devices;
(c) Charge an additional fee to a person with a disability travelling with
a service animal.
7.2 Maintenance of Daily Trip Records
7.2.1 A Group Transportation Vehicle, Limousine or Taxicab Business
Owner shall:
(a) Ensure that all licenced Drivers which operate a Group
Transportation Vehicle, Limousine or Taxicab vehicle used for
his/her business and licenced under this By-law maintain a Trip
Record;
(b) Keep the Trip Records from all the licenced Driver’s which work for
them for a period of at least twelve (12) months; and
(c) Permit any person authorized by the Licencing Officer to inspect the
Trip Record(s) on the business premises, or remove the Trip
Record(s) from the business premises for the purpose of inspection;
(d) Ensure that Drivers of his/her licenced vehicle(s) charge rates to
passengers in accordance with the Fare/Rate Schedule as set out
on the tariff card issued by the Licencing Officer, or in accordance
with an agreement for services pursuant to section 7.1.1(b).
7.2.2 Every Group Transportation Vehicle Driver shall:
(a) Maintain a daily record of all scheduled routes made by him/her as
a Driver of a Group Transportation Vehicle. The Record shall be
prepared immediately upon the conclusion of a scheduled route and
prior to the commencement of the next scheduled route, and shall
contain the following information:
(i) The point of origin and the point of conclusion of the route;
(ii) The time when the route commenced and ended;
(iii) The total number of passengers;
(iv) The total number of stops made to pick up and or drop off
passengers;
(v) The total fare(s) collected.
(b) Submit his/her daily record to the Group Transportation Vehicle
Business Owner at the conclusion of each shift.
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7.2.3 Every Taxicab Driver shall:
(a) Maintain a daily record of all trips made by him/her as a Driver of a
licenced Taxicab. The Trip Record shall be prepared immediately
upon the conclusion of a trip and prior to the commencement of the
next trip, and shall contain the following information:
(i) The point of origin and the point of conclusion of the trip;
(ii) The number of passengers;
(iii) The fare charged, and;
(iv) The Ontario Licence plate number of the vehicle.
(b) Submit his/her daily Trip Record to the Taxicab Business Owner at
the conclusion of each shift.
SECTION 8
INSURANCE
8.1 Insurance Coverage
A Group Transportation Vehicle, Limousine or Taxicab Business Owner shall not
permit his/her licenced Vehicle(s) for Hire to be operated unless:
(a) He/she has procured and maintained in good standing, a Standard
Automobile Insurance Policy providing for third party liability of at least
$2,000,000.00 insurance coverage for the use designated in the licence
and;
(b) The Policy of Insurance contains an endorsement requiring that the insurer
give to the Licencing Officer at least ten (10) days’ notice of any proposed
cancellation or variation of the policy.
SECTION 9
APPEAL PROCESS
9.1 Appealing the Decision of the Licencing Officer
9.1.1 Filing an Appeal
(a) Where the Licencing Officer refuses to issue a Licence, suspends or
revokes a Licence under this By-Law, the Applicant or Licencee may
appeal this decision by filing with the Clerk or Designate, an appeal
application of the said decision within fifteen (15) days of being notified
of the decision.
(b) The applicant shall pay to the Clerk of the Corporation the fee for the
appeal as set out in the Town’s Rates & Fees By-Law at the time the
appeal is filed.
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(c) The Clerk or Designate shall provide the Licencing Appeal Committee
with a report as to the status of the licence.
9.1.2 Review Hearing
Upon receipt of an appeal from an Applicant, the Committee shall hold a
Review Hearing in accordance with the Statutory Powers Procedure Act
and may, after the appropriate hearing is conducted, issue a Licence,
refuse to issue a Licence, revoke a Licence or suspend a Licence and
may make any suspension of a Licence subject to such terms or
conditions as the Licencing Appeal Committee may prescribe and a
decision made pursuant to the exercise of these powers is final and
binding upon the applicant or any Licencee.
9.1.3 Notice Upon determination of the Review Hearing date, the Clerk or designate
shall give notice in writing to the Applicant or Licencee.
The notice shall include:
A statement:
(i) As to the time, date, place and purpose of the Review
Hearing; and
(ii) That, if the Applicant or Licencee does not attend the Review
Hearing, the Licencing Appeal Committee shall proceed in the
absence of the Applicant or Licencee and the Applicant or
Licencee will not be entitled to any further notice.
9.1.4 Review by the Licensing Appeal Committee
The Licencing Appeal Committee, in considering whether or not to issue
a Licence, refuse to issue a Licence, or to revoke or suspend a Licence
may have regard to the following:
(a) Whether or not the Applicant or Licencee and the vehicles used for
hire in connection with the carrying on of a business which is
required to be Licenced, pursuant to this By-Law, complies with all
requirements of this By-Law;
(b) Whether or not the Applicant or Licensee has failed to promptly
remedy any reasonable concern with regard to those matters set
out in this By-Law or has committed past breaches of this By-Law;
(c) Whether or not the Applicant or Licencee has failed to comply with
any requirements of any other applicable By-Law of the Town or
any local board thereof or of any statute, order-in-council or
regulation of the Provincial Legislature or the Parliament of Canada
or of any Agency, Board or Commission thereof, in, upon or in
connection with the Licenced activity or vehicles used for hire in
connection with the Licenced activity;
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(d) Whether the conduct of the licence holder or other related
circumstance afford reasonable grounds for belief that the carrying
on of the business of the licence holder in respect of the premises
for which the licence is sought would infringe on the rights or
endanger the health or safety of any other members of the public;
(e) The fee payable in respect of the licence has not been paid;
(f) The applicant is in default with respect to any financial or other
obligation to the Town.
9.1.5 Decision of the Licencing Appeal Committee
(a) The decision of the Licencing Appeal Committee to refuse to issue a
Licence, revoke a Licence or suspend a Licence may be subject to
such terms as the Licencing Appeal Committee shall impose and
shall be final;
(b) Despite any of the provisions of this By-law, any proceedings may
be disposed of by a decision of the Appeal Committee given:
(i) Without a hearing; or
(ii) Without compliance with any other requirements of the
Statutory Powers Procedure Act or of this By-Law, where the
licencee has waived such hearing or compliance.
SECTION 10
ENFORCEMENT AND PENALTIES
10.1 Enforcement
Municipal Law Enforcement Officers, Licencing Officer, Peace Officers, Police or
any other Person designated by Council may enforce this By-law.
10.2 Obstruction
No person shall hinder or obstruct or attempt to hinder or obstruct, any person
exercising a power or performing a duty under this By-law.
10.3 Offence and Penalty
Every Person who contravenes any of the provisions of this by-law is guilty of an
offence pursuant to Section 429 of the Municipal Act, 2001. S.O. 2001, c.25 and
all contraventions of this bylaw are designated continuing offences.
10.4 Offence by an Individual
Every Person, excluding a corporation, who is convicted of an offence under this by-law, is liable to a fine as stipulated by the set fines as attached to this by-law
or as stipulated by the Provincial Offences Act R.S.O. 1990,CHAPTER P.33.
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10.5 Offence by a Corporation
Every corporation who is convicted of an offence under this by-law is liable to a maximum fine of Fifty Thousand Dollars ($50,000) for the first offence and a
maximum fine of One Hundred Thousand Dollars ($100,000) for any subsequent
offence in accordance with the Municipal Act, 2001, S.O. 2001,c 25 and
Provincial Offences Act R.S.O. 1990, CHAPTER P.33.
10.6 Multiple Offences
The conviction of an offender for the breach of any provision of this By-law shall
not operate as a bar to a prosecution against the same offender upon any subsequent or continued breach of any provisions of this By-law.
10.7 Court Order
If this By-law is contravened and a conviction entered, the court in which the conviction is entered and any court that has jurisdiction thereafter may, in addition to any other remedy and to any penalty imposed, make an order
prohibiting the continuation or the repetition of the offence.
SECTION 11
PARTIAL INVALIDITY
11.1 Application of By-Law
If any term of this By-Law or the application thereof shall to any extent be invalid
or unenforceable, the remainder of this By-Law and/or the application of such
term to circumstances other than those to which it is held invalid or
unenforceable, shall not be affected thereby and each term of this By-Law shall
be separately valid and enforceable to the fullest extent permitted by law.
SECTION 12
REPEAL OF PREDECESSOR BY-LAW
12.1 Repeal
That By-Law No. 2995 and any amendments thereto, of The Corporation of Town
of Tillsonburg are hereby repealed in its entirety.
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SECTION 13
EFFECTIVE DATE
13.1 Effective Date
The effective date of this By-Law shall be the date of passage thereof.
READ A FIRST AND SECOND TIME THIS 28TH DAY of November, 2016.
READ A THIRD AND FINAL TIME AND PASSED THIS 12th DAY of December,
2016
_____________________________
MAYOR – Stephen Molnar
______________________________
TOWN CLERK - Donna Wilson
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THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 4058
A BY-LAW to authorize an agreement between the Corporation of the Town of
Tillsonburg and 2407774 Ontario Limited.
WHEREAS the Corporation of the Town of Tillsonburg deems it necessary and expedient to
enter into an agreement with 2407774 Ontario Limited.
THEREFORE the Council of the Town of Tillsonburg enacts as follows:
1. THAT the Agreement attached hereto as Schedule “A” and forming part of this By-law
between the Corporation of the Town of Tillsonburg and 2407774 Ontario Limited is
hereby approved;
2. THAT the Mayor and Clerk be hereby authorized to execute the attached agreement
marked as Schedule “A” on behalf of the Corporation of the Town of Tillsonburg.
This By-law shall come into force and take effect immediately after the final passing hereof.
READ A FIRST AND SECOND TIME THIS 22nd DAY of November, 2016.
READ A THIRD AND FINAL TIME AND PASSED THIS 22nd DAY of November, 2016.
___________________________
MAYOR – Stephen Molnar
______________________________
TOWN CLERK – Donna Wilson
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THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 4059
A BY-LAW to authorize the execution of a Drainage Agreement between The
Corporation of the Town of Tillsonburg, The Corporation of the Municipality of
Bayham and Max Underhill’s Farm Supply Limited.
WHEREAS Section 2 of the Drainage Act, RSO, 1990, Chapter D.17, provides that when two
or more owners of land desire to construct or improve a drainage works on any of their lands and are willing to pay the cost thereof, they may enter into a written agreement for the
construction, improvement, financing and maintenance of such drainage works;
AND WHEREAS the Municipality desires to recognize an existing drainage flow path being
Part of Lots 17 and 18 Concession 5 in the Municipality of Bayham in the County of Elgin
owned jointly by the Municipality of Bayham and the Town of Tillsonburg;
AND WHEREAS the Council of The Corporation of the Town of Tillsonburg deems it
necessary and expedient to enter into a Drainage Agreement with The Municipality of
Bayham and Max Underhill’s Farm Supply Limited to recognize an existing drainage flow
path in Part Lots 17 and 18 Concession 5, being P.I.N. 35344-0109, in the said Municipality
of Bayham, County of Elgin;
THEREFORE the Council of the Town of Tillsonburg enacts as follows:
1. THAT the Agreement attached hereto as Schedule A forms part of this by-law;
2. THAT the Mayor and Clerk be hereby authorized to execute the attached
agreement on Behalf of the Corporation of the Town of Tillsonburg;
3. THAT the executed agreement shall be registered in the proper Land Registry
Office.
READ A FIRST AND SECOND TIME THIS 28th DAY of November, 2016.
READ A THIRD AND FINAL TIME AND PASSED THIS 28th DAY of November, 2016.
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MAYOR – Stephen Molnar
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TOWN CLERK – Donna Wilson
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THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 4060
BEING A BY-LAW to confirm the proceedings of Council at its meeting held on
the 28th day of November, 2016
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the
powers of a municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that
municipal powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the
Town of Tillsonburg at this meeting be confirmed and adopted by by-law;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE
TOWN OF TILLSONBURG ENACTS AS FOLLOWS:
1. All actions of the Council of The Corporation of the Town of Tillsonburg at its
meeting held on November 28, 2016, with respect to every report, motion, by-law,
or other action passed and taken by the Council, including the exercise of natural
person powers, are hereby adopted, ratified and confirmed as if all such
proceedings were expressly embodied in this or a separate by-law.
2. The Mayor and the Clerk are authorized and directed to do all the things necessary
to give effect to the action of the Council of The Corporation of the Town of
Tillsonburg referred to in the preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents
necessary in that behalf and to affix thereto the seal of The Corporation of the Town
of Tillsonburg.
4. This by-law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 28th DAY of November, 2016.
READ A THIRD AND FINAL TIME AND PASSED THIS 28th DAY of November, 2016.
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MAYOR – Stephen Molnar
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TOWN CLERK – Donna Wilson
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