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161201 Council Budget AGD
Table of Contents Agenda 3 Minutes, November 22, 2016 Minutes, November 22, 2016 9 Tillsonburg District Chamber of Commerce Budget Request 2015 Financial Statements 12 Tillsonburg & District Multi-Service Centre Budget Request Cover Letter 18 Multi-Service Centre Statistics: Tillsonburg 20 2015/16 Financial Statements 22 Tillsonburg Station Arts Centre Budget Request Proposed Service Agreement 37 Town of Tillsonburg Cultural Advisory Committee Budget Request Cover Letter 41 Big Brothers Big Sisters of Ingersoll, Tillsonburg & Area Budget Request Cover Letter 42 Municipal Grant Request 43 2015 Financial Statements 49 Lake Lisgar Revitalization Committee Budget Request 2015 Financial Statements 63 Heritage, Beautification & Cemetery Advisory Committee Budget Request Multi-Year Plan 64 Upper Deck Youth Services Budget Request Cover Letter 73 2014-2016 Financial Statements 74 Cross Country Jeepers Budget Request Cover Letter 75 Tillsonburg Police Services Board Budget Request 2015 Financial Statements 76 Tillsonburg Business Improvement Area Budget Request 2017 BIA Business Plan 78 2017 Budget 84 2015 Financial Statements 86 Tillsonburg Turtlefest Budget Request 2016 Financial Statements 93 2015 Financial Statements 97 Family Day Organizing Committee Budget Request 2016 Event Report 102 2015 Financial Statements 105 Community Transportation Steering Committee Budget Request 2017 Budget & 2015-16 Financial Statements 106 1 FIN16-35 2017 Community Budget Requests FIN16-35 2017 Community Budget Requests 108 2017 Community budget request summary sheet 109 By-Law 4062, To amend Zoning By-Law Number 3295, as amended (ZN 7-16-07) By-Law 4062 113 Explanatory Note 114 By-Law 4061, To confirm the proceedings of Council. By-Law 4061 115 2 1. Call to Order 2. Adoption of Agenda Proposed Resolution #1 Moved By: Seconded By: THAT the Agenda as prepared for the Council meeting of Thursday, December 1, 2016, be adopted. 3. Moment of Silence 4. Disclosures of Pecuniary Interest and the General Nature Thereof 5. Adoption of Council Minutes of Previous Meeting 5.1. Minutes of the Meeting of November 22, 2016 Minutes, November 22, 2016 Proposed Resolution #2 Moved By: Seconded By: THAT the Minutes of the Budget Council Meeting of November 22, 2016, be approved. The Corporation of the Town of Tillsonburg BUDGET COUNCIL MEETING Thursday, December 01, 2016 4:00 PM Council Chambers 200 Broadway, 2nd Floor AGENDA 3 Council Meeting – Agenda 2 6. Budget Requests Limited to 15 minutes each 6.1. Tillsonburg District Chamber of Commerce Budget Request 2015 Financial Statements Proposed Resolution #3 THAT Council receives the Tillsonburg District Chamber of Commerce budget request to be included in the 2017 budget. 6.2. Tillsonburg & District Multi-Service Centre Budget Request Cover Letter Multi-Service Centre Statistics: Tillsonburg 2015/16 Financial Statements Proposed Resolution #4 THAT Council receives the Tillsonburg & District Multi-Service Centre budget request to be included in the 2017 budget. 6.3. Tillsonburg Station Arts Centre Budget Request Proposed Service Agreement Proposed Resolution #5 THAT Council receives the Tillsonburg Station Arts Centre budget request to be included in the 2017 budget. 6.4. Town of Tillsonburg Cultural Advisory Committee Budget Request Cover Letter Proposed Resolution #6 THAT Council receives the Town of Tillsonburg Cultural Advisory Committee budget request to be included in the 2017 budget. 6.5. Big Brothers Big Sisters of Ingersoll, Tillsonburg & Area Budget Request Cover Letter Municipal Grant Request 4 Council Meeting – Agenda 3 2015 Financial Statements Proposed Resolution #7 THAT Council receives the Big Brothers Big Sisters of Ingersoll, Tillsonburg & Area budget request to be included in the 2017 budget. 6.6. Lake Lisgar Revitalization Committee Budget Request 2015 Financial Statements Proposed Resolution #8 THAT Council receives the Lake Lisgar Revitalization Committee budget request to be included in the 2017 budget. 6.7. Heritage, Beautification & Cemetery Advisory Committee Budget Request Multi-Year Plan Proposed Resolution #9 THAT Council receives the Heritage, Beautification & Cemetery Advisory Committee budget request to be included in the 2017 budget. 6.8. Upper Deck Youth Services Budget Request Cover Letter 2014-2016 Financial Statements Proposed Resolution #10 THAT Council receives the Upper Deck Youth Services budget request to be included in the 2017 budget. 6.9. Cross Country Jeepers Budget Request Cover Letter Proposed Resolution #11 THAT Council receives the Cross Country Jeepers budget request to be included in the 2017 budget. 5 Council Meeting – Agenda 4 6.10. Tillsonburg Police Services Board Budget Request 2015 Financial Statements Proposed Resolution #12 THAT Council receives the Tillsonburg Police Services Board budget request to be included in the 2017 budget. 6.11. Tillsonburg Business Improvement Area Budget Request 2017 BIA Business Plan 2017 Budget 2015 Financial Statements Proposed Resolution #13 THAT Council receives the Tillsonburg Business Improvement Area budget request to be included in the 2017 budget. 6.12. Tillsonburg Turtlefest Budget Request 2016 Financial Statements 2015 Financial Statements Proposed Resolution #14 THAT Council receives the Tillsonburg Turtelfest budget request to be included in the 2017 budget. 6.13. Family Day Organizing Committee Budget Request 2016 Event Report 2015 Financial Statements Proposed Resolution #15 THAT Council receives the Family Day Organizing Committee budget request to be included in the 2017 budget. 6 Council Meeting – Agenda 5 6.14. Community Transportation Steering Committee Budget Request 2017 Budget & 2015-16 Financial Statements Proposed Resolution #16 THAT Council receives the Community Transportation Steering Committee budget request to be included in the 2017 budget. 6.15. FIN16-35 2017 Community Budget Requests FIN16-35 2017 Community Budget Requests 2017 Community budget request summary sheet Proposed Resolution #17 THAT Council receives FIN16-35 2017 Community Budget Requests as information; AND THAT Council receives the following budget requests to be included in the 2017 budget: Tillsonburg District Chamber of Commerce in the amount of $_______ Tillsonburg & District Multi-Service Centre in the amount of $_______ Tillsonburg Station Arts Centre in the amount of $_______ Town of Tillsonburg Cultural Advisory Committee in the amount of $_______ Big Brothers Big Sisters of Ingersoll, Tillsonburg & Area in the amount of $_______ Lake Lisgar Revitalization Committee in the amount of $_______ Heritage, Beautification & Cemetery Advisory Committee in the amount of $______ Upper Deck Youth Centre in the amount of $_______ Cross Country Jeepers in the amount of $_______ Tillsonburg Police Services Board in the amount of $_______ Tillsonburg Business Improvement Area in the amount of $_______ Tillsonburg Turtlefest in the amount of $_______ Family Day Organizing Committee in the amount of $_______ Community Transportation Steering Committee in the amount of $_______ 7 Council Meeting – Agenda 6 7. Council Budget Discussions 8. By-Laws By-Laws from the Meeting of December 1, 2016 Proposed Resolution #18 Moved By: Seconded By: 8.1 THAT By-Law 4062, To amend Zoning By-Law Number 3295, as amended (ZN 7-16-07), Explanatory Note, be read for a first, second and third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. Proposed Resolution #19 Moved By: Seconded By: 8.2 THAT By-Law 4061, To confirm the proceedings of Council at its meeting held on the 1st day of December, 2016, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. 9. Adjournment Proposed Resolution #20 THAT the Budget Council Meeting of December 1, 2016, be adjourned at _____ p.m. 8 ATTENDANCE Mayor Stephen Molnar Deputy Mayor Dave Beres Councillor Penny Esseltine Councillor Jim Hayes Councillor Chris Rosehart Councillor Brian Stephenson Staff: Janelle Costantino, Manager of Finance Rick Cox, Director of Recreation, Culture & Parks Kevin DeLeebeeck, Director of Operations Jeff Smith, Fire Chief Eric Flora, Manager of Engineering Tricia Smith, Deputy Clerk Regrets: Councillor Maxwell Adam David Calder, CAO Donna Wilson, Town Clerk 1. Call to Order The meeting was called to order at 1:02 p.m. 2. Adoption of Agenda Resolution #1 Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT the Agenda as prepared for the Council meeting of Tuesday, November 22, 2016, be adopted. Carried 3. Moment of Silence The Corporation of the Town of Tillsonburg BUDGET COUNCIL MEETING Tuesday, November 22, 2016 1:00 PM Council Chambers 200 Broadway, 2nd Floor MINUTES 9 Council Meeting Minutes, November 22, 2016 2 4. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 5. Adoption of Council Minutes of Previous Meeting 5.1. Budget Council Minutes of November 17, 2016 161117 Budget Council MIN Resolution #2 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT the Minutes of the Budget Council Meeting of November 17, 2016, be approved. Carried 6. Tillsonburg Asset Management Plan 6.1. FIN 16-33 2016 Asset Management Plan – Financing Strategy FIN 16-33 2016 Asset Management Plan ? Financing Strategy Asset Management Plan Staff presented the financial strategy for the proposed asset management plan to council. Council asked questions throughout the presentation. Staff to provide Council with a map identifying the locations of the Town’s bridge and culvert assets. Staff to circulate a list of the Town’s current debt to council and identify what the Town is paying. Staff to consult with the County to determine if debt financing can be renegotiated and lumped together to achieve cost savings. Resolution #3 Moved By: Councillor Stephenson Seconded By: Councillor Esseltine THAT Council receive Report FIN 16-33 2016, Asset Management Plan – Financing Strategy; AND THAT Council considers implementing a 1.5% special infrastructure tax levy to be included as part of the 2017 budget; 10 Council Meeting Minutes, November 22, 2016 3 AND THAT Council establishes the Infrastructure Reserve to fund future capital expenditures; AND THAT Council adopts and endorses the 2016 Asset Management Plan. Defeated Moved By: Councillor Stephenson Seconded By: Councillor Esseltine THAT Council receive Report FIN 16-33 2016, Asset Management Plan – Financing Strategy; AND THAT Council considers implementing a special infrastructure tax levy to be included as part of the 2017 budget; AND THAT Council establishes the Infrastructure Reserve to fund future capital expenditures; AND THAT Council adopts and endorses the 2016 Asset Management Plan. Carried 7. By-Laws By-Laws from the Meeting of November 22, 2016 By-Law 4056 Resolution #4 Moved By: Councillor Esseltine Seconded By: Councillor Stephenson THAT By-Law 4056, To confirm the proceedings of Council at its meeting held on the 22nd day of November, 2016, be read for a first, second and third and final reading and that the Mayor and the Deputy Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. Carried 8. Adjournment Resolution #5 Moved By: Deputy Mayor Beres Seconded By: Councillor Esseltine THAT the Budget Council Meeting of November 22, 2016, be adjourned at 2:55 p.m. Carried 11 Tillsonburg District Chamber of Commerce Financial Statements (Unaudited - See Notice To Reader) October 31, 2015 12 NOTICE TO READER On the basis of information provided by management, we have compiled the statement of financial position of Tillsonburg District Chamber of Commerce as at October 31, 2015 and the statements of operations and changes in net assets for the year then ended. We have not performed an audit or a review engagement in respect of these financial statements and, accordingly, we express no assurance thereon. Readers are cautioned that these statements may not be appropriate for their purposes. A staff member in our firm is a director and the treasurer for the Tillsonburg District Chamber of Commerce since January 2014. Millard, Rouse & Rosebrugh LLP Millard, Rouse & Rosebrugh LLP December 9, 2015 Chartered Professional Accountants Tillsonburg, Ontario Licensed Public Accountants 1 13 Tillsonburg District Chamber of Commerce Statement of Financial Position As at October 31, 2015 (Unaudited - See Notice To Reader) 2015 2014 Assets Current Cash $47,503 $41,498 Accounts receivable 3,672 10,904 Harmonized sales tax recoverable 659 - 51,834 52,402 Capital assets (Note 2)18,669 15,318 $70,503 $67,720 Liabilities and Net Assets Current Accounts payable $1,160 $281 Harmonized sales tax payable -444 1,160 725 Net assets 69,343 66,995 $70,503 $67,720 Approved on behalf of the board: _____________________________ Director _____________________________ Director See accompanying notes 2 14 Tillsonburg District Chamber of Commerce Statement of Changes in Net Assets Year ended October 31, 2015 (Unaudited - See Notice To Reader) 2015 2014 Revised Net assets - beginning of year $66,995 $81,589 Excess (deficiency) of revenues over expenses for the year 2,348 (14,594) NET ASSETS - END OF YEAR $69,343 $66,995 See accompanying notes 3 15 Tillsonburg District Chamber of Commerce Statement of Operations Year ended October 31, 2015 (Unaudited - See Notice To Reader) 2015 2014 Revenues Awards of excellence $38,360 $34,100 Chamber travel 11,080 10,800 Golf tournament 19,421 23,901 Group insurance 4,070 3,046 Membership fees 44,350 29,581 Donation and grants -3,669 Small events and business after five 6,209 10,616 Tastes and tunes 3,634 3,873 127,124 119,586 Cost of sales Awards of excellence 23,400 23,156 Golf tournament 9,266 9,164 Membership fees 2,506 3,137 Small events and business after five 4,271 12,196 39,443 47,653 Gross margin 87,681 71,933 Expenses Accounting fees 500 580 Advertising and website 1,379 1,317 Bad debts 495 5,866 Bank charges 1,800 925 Insurance 1,444 1,434 Convention expenses 5,796 4,207 Office 11,305 7,814 Telephone 1,569 3,699 Salaries and wages 58,538 54,899 82,826 80,741 Excess (deficiency) of revenues over expenses from operations 4,855 (8,808) Other revenues (expenses) Amortization (1,829)(944) Rental revenue 10,600 3,900 Rental expense (9,540)(7,064) Utilities (1,738)(1,678) (2,507)(5,786) Excess (deficiency) of revenues over expenses for the year $2,348 $(14,594) See accompanying notes 4 16 Tillsonburg District Chamber of Commerce Notes to Financial Statements Year ended October 31, 2015 (Unaudited - See Notice To Reader) 1.NATURE OF OPERATIONS The Chamber is a not-for-profit organization incorporated without share capital in Canada and is engaged in the operation of a chamber of commerce in the Town of Tillsonburg. Its main sources of revenue are from membership fees and fund-raising events. The organization is exempt from income taxes. 2.CAPITAL ASSETS 2015 2014 Cost Accumulated Cost Accumulated amortization amortization Furniture $8,391 $1,199 $8,391 $787 Leasehold improvements 13,051 1,574 7,871 157 $21,442 $2,773 $16,262 $944 $18,669 $15,318 5 17 Tillsonburg & District Multi-Service Centre (MSC) 96 Tillson Avenue, Tillsonburg, ON N4G 3A1 (in The Livingston Centre) www.multiservicecentre.com P: 519-842-9000 F: 519-842-4727 E: info@multiservicecentre.com Serving the Community Since 1978 November 8, 2016 Mayor Stephen Molnar & Members of Council Town of Tillsonburg 200 Broadway, Tillsonburg ON N4G 5A7 Dear Mayor Molnar, Council Members & Town of Tillsonburg personnel: The Multi-Service Centre (MSC) would like to thank Council members, once again, for the support given MSC programming last year. One-hundred percent (100%) of the $10,000.00 provided by the Town of Tillsonburg went directly into supporting programs & services like: Adult Literacy and Employment Services, where personnel continue to assist individuals struggling with the demands of the current world of work; Home Support Services, whose programs help to keep our senior citizens in their home communities, close to their preferred networks of support; Volunteer Recruitment and Support. Last year 196 individuals and 12 corporate teams provided 7,060 hours of service in the tri-county! We always like to update Council members on the positive impact MSC programs are having on the lives of Tillsonburg residents as a result of your grant support – please refer to the attached ‘statistics and stories’ sheet for further information. The MSC has been serving the tri-county community since 1978. Please refer to our website – www.multiservicecentre.com - for details on each of our program areas: Adult Literacy & Essential Skills, Employment Services and Home Support Services. We continue to add new client stories and use our Facebook and Twitter features to post relevant news articles, research, pictures and features. Program personnel continue to note the impact of a challenging economy on youth, unemployed and displaced workers and those with lower level literacy and technology skills – MTCU also sees the need and MSC was selected to offer the new Youth Job Connection – summer program. We also continue to see the challenges facing our aging population in the Home Support Services we provide – programs that provide meals and transportation for seniors and the assistance they need to keep them safe and happy at home. Mission A community organization committed to partnerships, innovation and excellence. Vision Embracing Personal Independence Celebrating a Caring Community 18 We are requesting your consideration in upcoming budget deliberations. While we receive core funding from various government bodies, we still need to fundraise every year in order to meet needs. We attempt to raise those additional dollars ($ 54,960.00 this year) through support from our surrounding municipalities, fundraisers, draws, and annual donor campaigns. MSC volunteers and staff continue to fundraise, following the agency’s ‘Culture of Giving’ strategy – as stories and information on the Giving & Volunteering sections of our website continue to show. Your dollars help! The MSC continues to work with partners to deliver upgrades and strategies ensuring the continued viability of our partner building The Livingston Centre and to support worthy community projects. Your dollars will go toward activities like providing instruction to literacy students, volunteer support (recruitment, training, orientation, on-going supervision), the purchase of materials and technology (for literacy tutors and students, for workshop participants or for items in our seniors related programs), service provision to needy individuals and services like seniors transportation. The amount we need to raise to support Tillsonburg clients, linked to the proportion of clients assisted from this area in 2015/16, would amount to $ 39, 022.00. Any support you could provide would be appreciated. Please see the attached statistics sheet. We are happy to make a presentation to Council on December 1, 2016 - we enjoy the opportunity to explain our needs and answer any questions. Municipal support continues to assist us in diversifying and leveraging our funding base. The historical support from Tillsonburg is appreciated. In closing, we hope that Council members will continue to consider MSC community programs in upcoming budget deliberations. Sincerely, Geoff Reekie Maureen Vandenberghe Executive Director/CEO Communications & Development Coordinator C: Fran Bell, Chairperson, Board of Directors Val Foerster, Board of Directors, Chair/Fundraising Committee 19 Tillsonburg & District Multi-Service Centre Statistics: Tillsonburg April 2015 – March 2016 2015/16 clients (all programs/all areas – Literacy, Employment, Home Support): 6,474 Tillsonburg proportion of clients: 71% MSC Facts MSC Adult Literacy & Essential Skills programming (MSC) has been serving the tri-county community since 1987 MSC Employment Services have been available in the community since 1985 MSC Home Support Services have been operating in the community since 1978 Visit www.multiservicecentre.com for service details and client stories – updates to the site (and the linked Facebook and Twitter accounts) happen frequently. Monthly e-letters are posted on the site and sent to a wide distribution list. MSC respects privacy. To be added or removed from any MSC mailing lists, please contact info@multiservicecentre.com. In 2015/16, 196 volunteers plus 12 volunteer teams provided 7,060 hours of service to the tri-county community MSC has been accredited by Accreditation Canada since 2003 What’s Happening at MSC Milestones reached over the past year include realization of T:GO – an outcome of the Town of Tillsonburg’s successful Community Transportation Pilot Grant Program submission. MSC has a long history of supporting community transportation needs and initiatives and welcomed the opportunity to support this partnership project. In addition, the agency continues to support our partner building The Livingston Centre. Positive program developments include new Employment Services programming such as Youth Job Connection – summer program and participation in Experience Ontario. Building upon the success of “Our Stories” (2015), a collection of student writings, tutors in the Adult Literacy & Essential Skills program are working on a similar resource to honour the 50th anniversary of International Literacy Day (September 8, 2016). MSC’s Home Support team continues to work with partners on improved coordination and access to integrated care in the community – a major goal of the province as outlined in the “Patients First” document released in 2016. Edmund’s Story Edmund first came to The Livingston Centre nine years ago and was connected with MSC’s Adult Literacy & Essential Skills program. In July 2016, Edmund achieved his Canadian citizenship – a goal he had first established those many years ago – and celebrated by coming to the Centre to share his news with staff. He proudly displayed his new documents and some gifts he received at the event while posing for some pictures. When Edmund was asked what citizenship means to him he said immediately, “Now I can vote and cross the border without a visa.” When talking about his new country he had this to say: “Canada provides opportunity for people in my situation. You can start from scratch and move up.” 1 20 Edmund is a thankful man – first to the “Man above” (pointing his finger upward for effect) for bringing him to this life in Canada. He also mentioned his current tutor – grateful for her “inspiration and pushing me” - noting he has needed that sometimes, as well as other tutors he has had over his involvement with the program and agency personnel for supports and opportunities for class involvement that tided him over some rough patches. Like many, Edmund juggles work, home and family-life, as well as his ‘studies.’ Edmund also spoke about volunteerism. One quality he has observed in volunteers is that they have a “good heart” recognizing the time and investment it takes to volunteer. It is not lost on Edmund that volunteers make a choice - to give up some of their home life and give that time, often with a great deal of patience, to another in need. He repeated that ‘good heart’ is the most important quality any volunteer can ever give. MSC personnel – staff and volunteers – in every agency program area feel it is a profound privilege to assist clients like Edmund in reaching their goals as these activities demonstrate our continued commitment to the MSC Vision of “Embracing Personal Independence ~ Celebrating a Caring Community.” For more stories please visit our website at www.multiservicecentre.com. 2 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 SERVICE AGREEMENT BETWEEN The Corporation of the Town of Tillsonburg (hereinafter referred to as the “Town) - and - Tillsonburg District Craft Guild (operating as: Station Arts Centre) (hereinafter referred to as the “TDCG”) Dated October 4, 2016 WHEREAS the TDCG and the Town wish to enter into this service agreement to have the TDCG perform the tourism services described herein accordance with the terms of this Agreement. Now therefore in consideration of the mutual covenants of the parties set forth in this Agreement and other good and valuable consideration, the TDCG and the Town agree as follows: 1. PURPOSE The purpose of this Agreement is to continue and expand a framework of cooperation between the Town and the TDCG for the provision of tourism services in the Town of Tillsonburg to the benefit of both its residents and visitors. 2. STATEMENT OF BENEFITS The benefits to the Town include: 1.The provision of an additional tourism information centre that offers a higher profile location adjacent to Broadway and within the Downtown core; 2.The provision of tourism information and amenities to the general public and visitors to the Town through a tourism reception person that provides information and assistance; 3.The provision of a tourism coordinator function to ensure effective liaison between local tourism initiatives/events and Tourism Oxford as well as other regional marketing initiatives; and 4.The maintenance of an existing heritage building; The benefits to TDCG includes: 1.Financial support to provide the tourism information and services. 3. RESPONSIBILITIES 37 The Town shall: 1.Pay to the Guild the sum of $35,000 for a period of three years commencing January 1, 2017 and extending to December 31, 2019. Payment will be made subsequent to the approval of the Town’s annual budget; and The TDCG shall: 1.Provide tourism information and amenities to the general public and visitors during regular business hours; namely, Monday to Friday from 9am-4pm and Saturdays from 9am-2pm and with extended Saturday hours during the months of May to September of 9am-4pm with the exception of Statutory Holidays; 2.Provide staff support for above through any combination of full-time, part-time and volunteer staff. 3.Maintain program support for existing events as follows: a.Down Home Christmas Craft Show b.Oxford Studio Tour c.Canada Day Pancake Breakfast d.Turtlefest e.Help Portrait f.Week of Remembrance g.Creative Imagination Festival 4.Maintain liaison role with Tourism Oxford through promoting local & cultural initiatives. 5.Maintain the 41 Bridge St. W. property including: a.Payment of operating and maintenance costs of all utilities such as water and sanitary services, electricity, heating, cooling, phone and internet service, etc. b.Maintain the caboose displayed at 41 Bridge St. W. parkette west of the Station c.Insurance for the property contents and inside use liability & Town of Tillsonburg named as an additional insured. d.Appropriate planning for long-term capital projects. e.Provide annual reports to the Town. Notwithstanding above, should any of the above events cause undue financial distress, the TDCG shall have the right to review the provision of these programs in consultation with the Town. 4. PROGRAM EXPANSION To facilitate the provision of tourism services for the Town, programming must be kept current. As such the Guild shall assist with new events or expand current events, namely: 1.Turtlefest 2.Creative Imaginations Festival 38 3.Other initiatives as proposed and considered by the TDCG board and community partners 4.Liaise with Tourism Oxford and other tourism and community groups to develop new initiatives and approaches, i.e. cooperative marketing opportunities, etc. 5. AMENDMENT Amendments within the scope of the instrument shall be made by the issuance of a written modification, signed and dated by all parties, prior to any changes being performed and by mutual consent of the parties. Returned email confirmation by the signing parties is also an acceptable form of amendment should the matter be time sensitive in nature. 6. PARTICIPATION IN SIMILAR ACTIVITIES This instrument in no way restricts the TOWN from participating in similar activities with other public or private agencies, organizations, and individuals. 7. EFFECTIVE DATE This Service Agreement is effective upon signature of the parties and will remain in effect until December 31, 2017 or until terminated as provided for under Section 8. 8. TERMINATION This Service Agreement may be terminated by either party at any time by 60 days notice, delivered in writing to the addresses provided in Section 9 below. 9. NOTICES All notices, requests, directions or other communications (“Notices”) required or permitted herein will be in writing and will be delivered to the parties hereto respectively as follows: If to the Town of Tillsonburg: Cephas Panschow, Development Commissioner The Corporation of the Town of Tillsonburg 200 Broadway Suite 204 Tillsonburg, ON N4G 5A7 Tel: 519-842-6428, ext. 3250 Fax: 519-842-9431 If to the TDCG Tillsonburg District Craft Guild 39 41 Bridge St. W. Tillsonburg ON N4G 5P2 Tel: 519-842-6151 IN WITNESS WHEREOF the duly authorized officers of the parties have executed this Agreement as of the date first written. The Corporation of the Town of Tillsonburg By: ____________________________________ Name: Stephen Molnar Title: Mayor of Tillsonburg By: ____________________________________ Name: Donna Wilson Title: Clerk Date: ___________________________________ I/we have authority to bind the Corporation. Tillsonburg District Craft Guild By: _____________________________________ Name: Chris Jezovnik Title: President of the Board of Directors Date: ___________________________________ I have authority to bind the TDCG 40 The Corporation of the Town of Tillsonburg Cultural Advisory Committee October 17, 2016 200 Broadway St. Tillsonburg ON Attention: Janelle Costantino As chair of the Cultural Advisory Committee, I would like to formally request and confirm that the committee’s annual $10,000 budget be considered and placed in the 2017 Town’s budget. No increase has been requested, but it is the committee’s recommendation that consideration for any special projects slated for next year i.e. Canada 150 Celebrations are separate from this budget request for Council’s consideration. Please feel free to contact me should you need any further information. Regards, Deb Beard Chair, Cultural Advisory Committee 519-842-6151 office@stationarts.ca 41 November 7, 2016 Mayor Stephen Molnar and Members of Council c/o Donna Wilson, Clerk Town of Tillsonburg 200 Broadway, 2nd Floor, Suite 204 Tillsonburg, ON N4G 5A7 Dear Mayor & Members of Council: Re: 2017 Municipal Funding Program Enclosed please find our application for a municipal grant to assist our organization in continuing to provide quality mentoring programs and services to children within our community. As a respected local agency and recognized member agency of Big Brothers Big Sisters of Canada, we respectfully submit our request for financial assistance from the Town of Tillsonburg in the amount of $4,000. With the addition of new programs to help meet the diverse needs of our children and to accommodate the time commitment of our current and prospective volunteers, Big Brothers Big Sisters is positioned to make an impact on both our families and the community. As we strive to meet the growing need for our programs and services, we look forward to the continued support that we have received from the Town of Tillsonburg over the past several years. Please do not hesitate to contact me if you have any questions or require additional information. Respectfully, Deb Landon Executive Director Attach. Main Office: 58 Thames St. South, Ingersoll, ON N5C 2T1 Phone: 519-485-1801 Satellite Office: 96 Tillson Ave., Tillsonburg, ON Phone: 519-842-9008 ext. 229 42 Big Brothers Big Sisters of Ingersoll, Tillsonburg & Area TOWN OF TILLSONBURG 2017 Municipal Grant Request Agency Mission Statement Big Brothers Big Sisters of Ingersoll, Tillsonburg & Area, is a dynamic community based organization committed to fostering the healthy development of children, youth, and their families by providing diverse mentoring opportunities. Executive Members PRESIDENT: Melanie Rodrigues PAST PRESIDENT: Eric Stockmann VICE-PRESIDENT: Kim DeKlein SECRETARY: Gail Malcolm TREASURER: Mathew Williams EXECUTIVE DIRECTOR: Deb Landon Reports (Attached) – 2015 Audited Statement; 2016 Budget & September 30, 2016 Financial Statement; 2017 Draft Budget; Approved resolution for request for funding Provincial or Federal Funding Received in Last 12 Months Ministry of Education Funding, managed through Big Brothers Big Sisters of Canada, for our site-based programmes - In-School Mentoring and Go Girls! 2015/16 School Year - $11,500 2016/17 School Year - $11,120 Unfortunately, the government hasn’t committed to funding site-based programs on an ongoing basis so it is crucial to solicit funds from the community to ensure the continuance of these programs. Our national organization continues to advocate for funding for member agencies. Why Public Funds Should Be Given To Our Organization The primary goal of the Big Brother Big Sister organization is to provide friendship and support through one-to-one contact and group activities. A Big Brother/Big Sister/Mentor can provide their young friend with a suitable influence designed not so much to solve problems, as to help the child see their own worth and develop confidence and self-esteem. The key to the Big Brother Big Sister program is FRIENDSHIP, the emphasis being on preventative work with children. Volunteers are encouraged first and foremost to establish a warm and natural relationship with their Little Brother/Little Sister/Mentee. Helping children reach their full potential can lead to positive community outcomes like a reduction in poverty and unemployment, a sense of belongingness, safer schools and neighbourhoods, and a new generation of civic-minded adults. 43 Big Brothers Big Sisters of Ingersoll, Tillsonburg & Area COMMUNITY-BASED PROGRAMS – Big Brother, Big Sister, Couples, BIG/bunch & Cops for Kids Lone parents head a large and growing number of Canadian families with children. Children from single parent families are known to be at an increased risk of a variety of emotional and behavioural problems as well as difficulties in school. All children require stable relationships with caring adults, in order to build healthy self-esteem, confidence, knowledge and skills. Building these skills enable children to survive and thrive, despite life’s challenges. “At risk” children confront a number of factors that may minimize their opportunities for building such relationships. The children referred to the Match Programs represent a range of complexity of needs, and differing degrees of needs. Needs can range from low self-esteem, lack of positive role model, lack of family stability, and can be economically disadvantaged. The more identified needs the children have, the greater the complexity of needs and intervention required. Being a Big Brother or Big Sister is about being a friend and someone to look up to. It’s about hanging out, talking and sharing, with many smiles along the way. It’s about making one child feel very special. After the enrolment process, the agency provides training and matches the volunteer with a Little Brother or Little Sister who shares their interests. Every child needs someone they can share with, talk to or confide in. Whether it’s playing sports, learning a new craft, playing computer games or just hanging out, a Big Brother or Big Sister will make a big difference in in the life of that child. They will both be forever changed by the experience. It’s about sharing a little time together – a few hours a week or every couple of weeks. Group mentoring programs are designed for children waiting to be matched with a mentor. Group activities are organized and supervised by adult volunteers. These activities are suitable for all kids waiting for a match, as well as children who have different needs than those in the one-to-one program. The community-based programs strive to do the following: Provide a role model and a friend Promote the importance of staying in school and healthy relationships with family and peers Install trust and self-confidence in order to make healthy decisions Encourage leadership skills and independent thinking And above all, make a difference while having fun SITE-BASED PROGRAMS – Adult In-School Mentoring, Go Girls! & Literacy Mentoring Studies show that mentoring helps kids stay in school, avoid risky behavior such as bullying, and grow up having more respect for family, peers and community. Through site-based mentoring programs, we collaborate with our educational partners and local libraries to assist children and youth understand and maximize their unique talents, strengths and capabilities. Adult In-School Mentoring & Literacy Mentoring The In-School Mentoring program provides boys and girls with a role model and a friend to talk to and share experiences of growing up with, within school grounds. For one hour a week, mentors meet with their mentee and engage in activities such as board games, crafts or just hang out in the 44 Big Brothers Big Sisters of Ingersoll, Tillsonburg & Area playground. The program requires a weekly visit of 1 hour for the duration of the school year. Matches do not meet over the summer break or during other school holidays. The Literacy program takes place at the local library during the school year. In-School & Literacy Mentoring Makes a Difference 90% of mentors saw a positive change in the child they were mentoring 88% of students showed improved literacy skills 64% had developed higher levels of self-esteem Go Girls! Healthy Bodies, Healthy Minds This program is a group mentoring program for girls ages 12-14 that focuses on physical activity, balanced eating and self-esteem. The single, most important goal of the program is to positively shape the lives of young women and girls by helping them build a positive self-image – setting them on a path to reach their full potential in life. A new partnership has been created with the Fusion Centre to offer this program to young girls in the community who have not been able to access this program through their local schools. RATIONALE All of our programs have been developed around the concept of opportunities with the sole purpose of assisting children to deal with obstacles in their lives. The volunteer provides different experiences that they may not have without this relationship. Volunteers by teaching youth through example create safe, happy children in the short term and caring independent adults in the long term. Big Brothers Big Sisters is a proven service that produces noticeable changes in the lives of young people and helps build community resiliency. To ensure that every child who needs a mentor, has a mentor, Big Brothers Big Sisters needs the additional support from volunteers, corporate sponsors and donors. Over 225 children are served annually through our diverse mentoring programs and services. We are proud to have the continued support of the municipalities within our service area who recognize the value of our programming and the need that it fulfills in their communities. Expected Donations, Gifts, Etc. That We Expect To Receive In The Funding Year 1. Sponsorship and proceeds derived from annual special events: Bowl for Kids Sake Curl for Kids Sake Bid for Kids Sake Children’s Christmas party food for events in kind support through donations of equipment, services, etc. 2. United Way member funding 3. Prize donations for all our events and activities 4. Computer & Technical Support 5. Camp sponsorship opportunities donated by community groups and Tim Hortons 6. Directed funds for Christmas hampers for clients 7. Unsolicited donations from community members and groups 45 Big Brothers Big Sisters of Ingersoll, Tillsonburg & Area Outline Of Activities Provided By Our Organization 1. Mentoring programs and services (see attached flyer) 2. Agency activities and programs that address education, physical activity, recreation, arts & culture, life skills 3. Camp and registrations for extra-curricular activities (eg. Soccer, music) 4. Child Safety Program 5. Community Development 6. Participation in youth oriented committees/organizations 7. Berdine Hurley Scholarship Bursary - to assist former clients to pursue post secondary school education (Interest derived from a $30,000 restricted investment provides funds for annual allocations; fund cannot be used for any other purposes of the organization) 8. Ryan Landon Memorial Fund & Mary Smith Memorial Fund - recipient named each year at Recognition Night; restricted funds for special projects 9. Paul’s Shoes & New Balance Partnership - provide back-to-school shoes for eligible agency children each year 10. Satellite Office in Tillsonburg through partnership with Tillsonburg Multi-Service Centre - open Wednesday and Thursday afternoons 11. Canadian Tire Jump Start Program - lead agency for Ingersoll & Tillsonburg chapters for distribution of over $50,000 per year for sport registrations Partners Name of Partner How They Contribute United Way of Oxford Major funder. Through our support and participation at United Way workplace campaign presentations, we are able to showcase our agency’s programs and services therefore offering more awareness about our agency. Thames Valley District School Board Referral of children for our site-based (school & library) mentoring programs and to our community-based (1:1 and group) mentoring programs. Use of space in local schools for programming, support of local school staff as liaison for site-based programs. Working closely with SAFE Schools to develop a process to promote, engage, and oversee all BBBS mentoring programs within each school in the County and region. London District Catholic School Board Referral of children for our site-based (school & library) mentoring programs and to our community-based (1:1 and group) mentoring programs. Use of space in local schools for programming, support of local school staff as liaison for site-based programs. Fusion Youth Centre Use of facilities for quarterly agency activities. Fusion staff are available to mentor in the schools in support of our in-school mentoring and Go Girls group program. Use of facility and staff for implementation and ongoing training of our new community-based Go Girls program held in the evening. Use of facility and staff for implementation and ongoing training of future Game On group programming for boys. Partnering together to offer an event which will showcase both the Fusion Centre and BBBSIT to make the community aware of our programs and for recruitment purposes. Upper Deck Youth Centre Use of space for Cops for Kids group programming in Tillsonburg. Ingersoll Public Library Use of space for agency Literacy Mentoring Program. 46 Big Brothers/Big Sisters of Ingersoll, Tillsonburg & Area Tillsonburg Public Library Use of space for agency Literacy Mentoring Program. Tim Horton Children’s Foundation Sponsorship of children in our program to participate in camp opportunities and scholarships. Woodstock & District Big Brothers Big Sisters Association Joint recruitment radio campaign. Sharing booths at local trade shows and community fairs. Sharing agency event calendars to look at possible joint marketing (eg. Bowl for Kids Sake 2016 – joint advertising and shared pledge sheets) CAS Oxford Free reference checks on agency volunteer applicants. Training for agency staff in regards to “Duty to Report” and other program related issues. Scotiabank Tillsonburg Sponsorship of annual Curl for Kids Sake event; manager and staff volunteer as In-School mentors; advocacy for agency programs. Unifor Local 88 Use of free space for agency activities and events. Financial support of our annual Bid for Kids Sake Charity Auction & Battle of the Hors D’Oeuvres as title sponsor, team sponsorship in our annual Curl for Kids Sake, team participation in our annual Bowl for Kids Sake; volunteers and advocacy for agency programming. Oxford OPP Fees waived for police clearance and vulnerable sector checks on all agency volunteers. Staff are engaged as volunteer leaders in our Cops for Kids Program in Tillsonburg. Ingersoll Masons Provide financial support of our annual Children’s Christmas party; team sponsorship in our annual Curl for Kids Sake; free use of space in their Masonic Hall. Local Municipalities Annual financial support of agency programs Ingersoll Lions Club Reduced rate for office lease; participation in all agency fundraising events; volunteers recruited from the Lions Club. Tillsonburg Lions Club Mann the bar at our annual Bid for Kids Sake and donate 50% of proceeds back to the agency in support of agency programs and services. Local Business & Industry Local business & industry has provided flex time or time off to allow their employees to volunteer with the agency. This includes mentoring, office support, events, etc. They also make donations to our agency events to help raise funds or provide incentives to increase participation of participants. Tim Horton Children’s Foundation & Local Stores Event sponsorship through advertising; camp opportunities; leadership training for children; scholarships for post-secondary education for those children who complete leadership training Paul’s Shoes & New Balance Free “back to school” shoes to eligible children in our program Local Newspapers & Print Media Free coverage and promotion Canadian Tire Jumpstart We are the lead chapter for Ingersoll and Tillsonburg which provides convenient opportunity for our clients to be registered in recreational activities in the community at little to no cost. It also provides additional awareness of our programs through contact with local sporting organizations who may refer clients to our agency. 47 Big Brothers/Big Sisters of Ingersoll, Tillsonburg & Area For What Purposes Will The Grant Be Used Funds will be used for agency program delivery and services. We currently provide the following programs and services: Matching Programs: Big Brother / Big Sister Couples for Kids Adult In-School Mentoring Literacy Mentoring BIG/bunch Group Mentoring - 5 groups Cops for Kids Group Mentoring - 1 group Go Girls! – available in all elementary schools (public & separate) Volunteer Recruitment & Retention Volunteer Training & Support Program Parent Support Groups Life Skills Mentoring Transportation Advocacy Our greatest need is to recruit volunteers to our traditional Big Brother Big Sister program for the over 40 children on our waiting list - primarily boys. Many of our boys have been waiting up to 5 years for a Big Brother. Some have reached the age of maturity and have never been matched. We are thankful for our group and waiting list programs that continue to meet the needs of every child in our program. We have been fortunate in the past to receive funding to implement and expand new programming but unfortunately that funding does not provide sustaining dollars. It is our obligation to solicit funds from our communities through donations, sponsorships, and fundraising events. We are also recommended by Big Brothers Big Sisters of Canada to hold at least 50% of our operational funds in reserve to realize our short-term goals. Throughout the year we have drawn from our reserve fund to cover any unforeseen deficits. Big Brothers Big Sisters of Ingersoll, Tillsonburg & Area received accreditation by Big Brothers Big Sisters of Canada in July 2014. The agency is proud to be recognized as a highly respected and efficiently run agency. Support from local government is greatly needed and appreciated. Making a difference - one child at a time! 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 The Corporation of The Town of Tillsonburg Lake Lisgar Revitalization Trust Statement of Operations Year Ended December 31 2015 2014 Revenues Donations 6,970 5,740 Interest 203 278 Total Revenue 7,173 6,018 Expenditures Operating 2,681 8,445 Capital project 9,500 - Total Expenditures 12,181 8,445 Excess expenditures over revenues for the year (5,008)(2,428) Accumulated Surplus, beginning of year 18,511 20,939 Accumulated Surplus, end of year 13,504 18,511 The Corporation of The Town of Tillsonburg Lake Lisgar Revitalization Trust Statement of Financial Position As at December 31 2015 2014 Financial Assets Cash 14,781 18,511 Interest Receivable 23 - Total Assets 14,804 18,511 Liabilties (1,300)- Net Financial Assets 13,504 37,023 Accumulated Surplus 13,504 18,511 63 Heritage, Beautification and Cemetery Committee Beautification Working Group Report to Tillsonburg Council November 2016 A Multi-Year Plan for Beautification in the Town of Tillsonburg Background A delegation from the Tillsonburg Horticultural Society to the Heritage, Beautification and Ceme- tery Advisory Committee in 2015 expressed concern for beautification efforts in the downtown core. In the past few years the flowers were pretty much gone before Labour Day. Broadway wasn’t look- ing its best. The committee agreed that the appearance of the downtown area was of equal im- portance to not just the merchants and property owners in the area but to all local residents. The rec- ommendation of the Heritage Beautification and Cemetery Committee coming from this discussion was to investigate and form a subcommittee that could make recommendations in this regard. A Beautification Working Group was formed with representation from key areas with vested inter- ests in the beautification of Tillsonburg including the Heritage, Beautification and Cemetery Com- mittee, The Business Improvement Area Board (B.I.A.), The Tillsonburg Horticultural Society, Till- sonburg Parks and Recreation, Tillsonburg Council and Tillsonburg Garden Gate. The committee’s initial discussions focussed on the premise that downtown beautification can: • generate interest and traffic • have wide ranging benefits for businesses, residents and visitors • reflect a town’s character • attract business investment, professionals and their families • improve a town’s reputation • add to home values, and • could lead to better behaviour. Terms of Reference The mandate of the committee expanded to include town-wide beautification and Terms of Refer- ence were approved as follows: • Develop strategies for the beautification of public spaces, commercial and residential neighbour- hoods, and entrance gateways to the Town of Tillsonburg including landscaping and streetscaping. • Make recommendations to the Heritage, Beautification and Cemetery Committee for the overall vision of the above. 64 • Develop and recommend a budget and implementation plan for the above. • Foster civic pride, environmental protection and beautification through community participation. • Organize and participate in new beautification and improvement projects such as but not limited to tree planting and spring clean-up. Developing Plans Fanshawe College entered the Tillsonburg beautification picture when they agreed to bring a class of students to visit the downtown area. Multiple groups of students presented plans for Broadway, the main street and amenity areas including the Oxford and Broadway Street parkette sometimes re- ferred to as the Sears parkette (potential renaming opportunity in exchange for funding for redevel- opment), as well as the area of the Rotary Clock Tower. In addition, the chair of the working group put forward the McLaughlin-owned space opposite the Station Arts Centre for possible development as a park. Using their horticultural and landscape design skills and abilities the students developed concepts and put forward beautification plans for us to consider. Common themes in all of the presentations included trees - mature trees in the downtown area along with a recommendation to ensure the trees would receive adequate water to extend their lives using an underground substructure from companies such as SilvaCell or DeepRoot. We saw beautiful trees in all of the areas the students developed plans for - lots of trees, and lights. We became familiar with new terms such as parklette which in essence takes the space of a couple of parking spaces and turns them into a comfortable seating or resting area for warm weather months. Their designs included plans for lighting and sound, splash pads and ice rinks. An entrance sign wel- coming travellers to Broadway, paths, and even routes that would enable trucks to bypass the down- town core. To choose themes for their designs the students researched Tillsonburg's past and made suggestions for designs that would include our railway/train history and airport history. They incorporated oxen from the carts that could make a full-turn on our wide main street as well as the wheels from the wagons that they pulled. They talked about street art, bollards and rain gardens. They said that Tillsonburg reminded them of Orangeville and Collingwood and said there was potential for an amazing downtown here. Regretfully (or perhaps thankfully) their plans didn’t include cost estimates or engineered drawings. Left to our own devices the committee returned to focus on what we could realistically (without a generous budget) do at the present time. Back to the Beginning - Let’s Beautify Broadway The establishment of the committee began with the need to beautify Broadway. In an effort to do something significant in the 2016 growing season, a plan to place large plant-filled demonstration 65 urns at intersections on Broadway materialized. By mid-June, with the amazing support and contri- butions of Matt Fenn owner of Tillsonburg Garden Gate, the four corners of Broadway and Ridout as well as Broadway and Brock streets featured these large urns filled with potato vine, petunias and canna lilies. These continued to bloom and grow through the summer and lasted well into the fall. Toward late October Matt removed them but through that entire time flattering comments about the urns as well as questions about the plants were fielded by participants in the project as well as down- town BIA merchants. The project’s impressive impact could certainly be considered a success with continuous positive feedback from residents, business owners and visitors and very minor vandal- ism. A huge thank you to the Knights of Columbus whose financial support ($2000) made the project possible, to Tillsonburg Garden Gate for their donation ($1400) of urns and plants plus hours of con- sultative services, and to the Tillsonburg Horticultural Society for funding ($1500) some of the wa- tering and maintenance while financially supporting the hanging baskets project of the B.I.A. The B.I.A. covered the very large expense ($5000) of watering and fertilizing for both the hanging bas- kets as well as the urns between mid June and August. The remaining six weeks of watering were, as mentioned, supported by the Knights of Columbus and the Tillsonburg Horticultural Society. In 2013 40 hanging baskets were placed along Broadway, in 2014 there were 25 and again in 2015 there were 25. To create floral impact the optimum coverage should include 49 hanging baskets evenly spaced between London Street and Venison Street. The cost of the baskets along with the maintenance and watering throughout the growing season are costly. The hanging baskets beautifica- tion project has been headed up by the B.I.A. with financial support from the Tillsonburg Horticul- tural Society. It is the majority opinion of the committee going forward that the hanging baskets on Broadway lack the presence that can be gained with the large urns. This is in part due to the existing trees that block the view of the baskets and the placement of the baskets on utility poles which also support an as- sortment of parking and municipal signage. Hanging baskets can best make a strong impression when they are placed at regular intervals on evenly spaced lamp posts. Onward and Forward Throughout their deliberations in 2016 the Beautification Working Group continued to consider oth- er beautification efforts for Tillsonburg in amenity areas as well as at gateways. These will be on the schedule for development as we move forward. Year One - 2017, Canada’s 150th In 2017 we will celebrate Canada’s 150th birthday. Plans for beautification in the downtown area will be coloured red and white including red and white banners, as well as red and white plants in hanging baskets and urns. We understand that the B.I.A. is putting forward a plan to fund the ban- ners and hanging baskets through their budget. 66 It is the feeling of the Beautification Working Group that the large urns have more presence, make more of a statement for both pedestrians as well as drivers. A source or sources of funding to expand and continue this project will need to be identified. The cost of placing urns on every street corner from Bridge to London Streets can be viewed on Ap- pendix A. The cost of the urns themselves without plantings is a one-time cost. With proper care the urns can last for eight to 10 years. There has also been consideration for grouping urns for more im- pact. Costs for medium-sized urns is also included on the Appendix A chart. It is estimated that the cost of contracting out watering for 22 large urns would total $7,200 for continued watering and maintenance for 18 weeks from mid-June through to mid-October. A drawing illustrating the look of Broadway with banners, baskets and urns can be seen on Appen- dix B. The Tillsonburg Horticultural Society is considering a plan to launch a commercial beautification project for retailers and businesses in the downtown core in 2017. To decorate storefronts and busi- nesses, urns planted with flowers in red and white will be available for purchase. The $75 cost in- cludes a fully-planted urn, a watering can, fertilizer, and care instructions. For information contact Christine Nagy 519-688-9582. Plans to beautify the gateway signs at north Broadway (near Stauffer Motors) and on Hwy. 3 (oppo- site Clearview Drive) could be managed by Parks and Facilities and these will also focus on red and white for Canada’s 150th. The Marketing and Development group are replacing the sign inserts with Tillsonburg’s new branded logo. In the longer term the base of these gateway signs which currently consists of worn-looking wood could be replaced with a stone or brick facing. A recommendation to consider placement of a gateway sign on Simcoe Street at the town’s east side will come forward as well. Currently plantings at the gateway signs consist of small evergreen shrubs with some perennials. The Beautification Working Group will put forward a recommendation for taller perennial plantings that move in the wind and bloom in mass plantings to attract attention. The Crime Stoppers sign near Stauffers is placed closer to the highway and is taller than the Tillsonburg sign so it takes attention away from the Tillsonburg sign. Perhaps Crime Stoppers would be amenable to moving their sign. The committee recommends that municipal properties including the Tillsonburg Fire Hall, the Cus- tomer Service Centre, the Works Department, Lake Lisgar Waterpark and the Community Centre should share common beautification elements to be readily identified as public buildings. In 2017 the focus could be Canada 150 red and white. In future years common themes and elements can be determined. Year 2 (2018) Plans for revitalizing the Broadway and Oxford Street parkette will be the focus of Year Two in 2018. With a large bubbling rock that is often green at its centre, the parkette looks uninviting and tired. Efforts to bring people into the parkette to relax, to lunch, or to enjoy the outdoors will be the impetus of the design. Large trees will shade the area. Discussions have included a gazebo, a larger fountain, or a meditation garden as a focus for the parkette. The Heritage, Beautification and Ceme- 67 tery Committee will prepare a request for funds in 2017 and/or 2018 that will support a design/build project to be undertaken for this space. Also in year two the Beautification Working Group recommends moving outward from Broadway in the downtown core with flower-filled, medium-sized pots on side streets on Bridge, Washington Grand, Ridout, Brock and Oxford Streets from Bidwell to Harvey. When the committee presented to the Development Advisory Committee earlier this year a member of that committee suggested a program that would involve local landscapers in beautification efforts in the community. In exchange for their professional efforts in designing and planting and maintain- ing a public space the company would be appropriately recognized for their contribution to local beautification efforts. Possible park areas that could be included in this project include Mineral Springs, Newman Park, Library Park, Simcoe Street Bridge, Coronation Park, Participark, and Trail Entrances, etc. As well, a program to involve local residents in an Adopt-A-Park program for beautification could be investigated. Smaller gardens in neighbourhood parks could be designed, planted, and maintained by nearby, interested individuals or families. These parks could include Cadman, Glendale, Cranber- ry, Gyulveszi, Trottier, Southridge, Westmount, and Oak Parks, as well as greens spaces like the one at the corner of Maple Lane and Concession Street East. Signs reading “Planted and Nurtured by” with the name(s) of the participants will recognize these volunteer efforts. Year 3 (2019) Plans to revitalize the Rotary Clock Tower area will come forward in 2019. The committee recom- mends investigating the possibility of this amenity area be expanded using municipal property to the west. Doubling the depth from Broadway west would significantly increase the visibility and impact of the park with potential for relaxation and resting areas for adults and children. Again, larger trees for shade are important. Fanshawe student projects included an outdoor skating area recommenda- tion. Currently there are historical photos of the area in glass cases in the clock tower space and this needs to be either significantly upgraded or rethought. Investments in Beautification Current public beautification efforts in the Town of Tillsonburg are uncoordinated and lack impact. Although there are municipal dollars spent on beautification efforts these are difficult to identify and not as effective as they could be because the efforts these dollars support have little cohesion. It’s important to identify these dollars spent and analyze how they can best be directed. Evidence of strong beautification efforts can be seen in parts of the cemetery where perennial plants bloom throughout the season and landscape materials, shrubs and trees are well placed. These efforts can be credited to Parks and Facilities as well as Cemetery staff. The Tillsonburg B.I.A. is responsible for beautification in the downtown area. Their budget for beau- tification in 2017 is expected to be directed to hanging baskets and banners. Much of the budget will be spent on watering which they currently contract out. 68 With an annual membership exceeding 200, the Tillsonburg Horticultural Society coordinates beau- tification efforts in the community in a number of places. This includes volunteer efforts in design- ing and planting, nourishing and maintaining. These beautification projects include Annandale Na- tional Historic Site, the Livingston Centre, the Royal Canadian Legion, the Senior Centre, the Sta- tion Arts Centre and Woodingford Lodge. The society spends approximately $4,500 on its beautifi- cation efforts each year. As well, local businesses and individuals donate plant material. Summary Recommendations There are beautification recommendations sprinkled throughout this report. This last section is an effort to draw them together and focus on recommendations that will help deliver improved results for dollars spent on beautification in Tillsonburg. • That the Tillsonburg Parks and Facilities Department head up beautification efforts in the Town of Tillsonburg including design, planting, watering and maintenance of gateway gardens, gardens at municipal buildings, park entrances, and trail heads as well as maintenance and watering of street urns. The dollars currently used to contract beautification-related services could be directed instead toward internal beautification efforts. An increase in staff, particularly during the late spring, summer and early fall seasons will be re- quired to support this change in direction. There are opportunities for enlisting co-op students or summer students through landscape design programs at community colleges such as Fanshawe College, and Niagara Parks. Additional equipment required would include a water tank and a pump with the intent of adapting these for use on an existing town vehicle(s). • That the potential to raise dollars for beautification from service clubs and community groups be managed by the Tillsonburg Horticultural Society as it has non-profit status. Like the Knights of Columbus, perhaps other organizations or businesses would be willing to contribute to the beauti- fication of Tillsonburg. • That the Town of Tillsonburg support town-wide beautification efforts through budgeted dollars and assigned staff, and through recognition programs for voluntary contributors to beautification efforts including the Tillsonburg Horticultural Society, local landscape and garden companies, neighbourhood gardeners, etc. • That the Town of Tillsonburg revise its committee structure to allow for an independent Beautifi- cation Committee. The responsibilities of the Heritage, Beautification and Cemetery Committee are too broad to allow for careful consideration of all of its areas of responsibility. The Beautification Working Group is bringing this report to council at this time because as a sub- committee of the larger Heritage, Beautification and Cemetery Committee we have been notified by staff that our term is for a defined period of time and our objective of preparing a multi-year plan for beautification should be presented within that period. We are well aware that planning for beautifica- tion deserves ongoing efforts and that the subcommittee, as a committee in its own right, could con- tinue the process indefinitely. In the interim, perhaps this group could reconvene, at council's re- quest, as specific beautification projects move forward. 69 Beautification Working Group Members • Christine Nagy (Chair), Tillsonburg Horticultural Society • Wendy Cameron, B.I.A. • Paul DeCloet, Heritage, Beautification and Cemetery Committee • Penny Esseltine, Councillor • Matthew Fenn, Tillsonburg Garden Gate • John Kirkland, B.I.A. • Sue Saelens, Heritage, Beautification and Cemetery Committee • Staff Liaison: Corey Hill, Parks and Facilities 70 Appendix A (Projected Costs for Large Planter Urns - 2017 through 2020) Downtown Projected Costs for Street Urns: Item / Description Quantity Unit Cost 2017 2018 On-Going Large Planter 36” 22 $350.00 $7,700.00 Flowers Only 22 $70.00 $1,540.00 $1,540.00 Medium Planter 26” 22 $215.00 $4,730.00 Flowers Only 22 $55.00 $1,210.00 SUB TOTAL $7,700.00 $6,270.00 $2,750.00 Prices are subject to change given that 2017 (and beyond) costs have not be finalized by suppliers. Applicable taxes will apply. Maintenance and watering costs are extra. No financial provisions have been made for lost or damaged planters and/or flowers. 71 Appendix B (Downtown Tillsonburg Proposed 2017 Streetscape) 72 YFC/Youth Unlimited – Tillsonburg 19 Queen Street, Tillsonburg, Ontario N4G 3G5 Phone: (519) 688-2266 E-mail: info@yfctillsonburg.com www.yfctillsonburg.com “We see the hope and potential in every young person”. November 14, 2016 ATTENTION: MS. DONNA WILSON, TOWN CLERK RE. TOWN OF TILLSONBURG 2017 GRANT FUNDING Thank you for this opportunity to submit a request for grant funding in the 2017 Town Budget process. In 2015 I set out to secure 12 sponsors that would cover one month of the facility costs (utilities, taxes, insurance, maintenance). I am grateful the Town of Tillsonburg has provided a grant of $2,000 to cover one month of our expenses in the last two years. I am hoping the Town will partner with us again in 2017 to provide this monthly sponsorship. I am also requesting that the Town of Tillsonburg be a lead sponsor in a major project we have been putting off for several years but hope to accomplish in 2017. Our heating and cooling system is needing to be replaced. The A/C system has not worked adequately for several years and this past summer quit altogether. We did a lot of beach days, pool days, and outdoor activities with the youth with no air conditioning and the summer being nice and hot! The furnace has been repaired several times in the last couple of years and we've been told it is on its last legs. Between its inefficiency and the poor duct work design of the system, the Upper Deck is in need of a new heating and cooling system. We estimate this project will cost $10,000. Our hope is that the Town will provide the Upper Deck with a grant of $5,000 toward this project and we will engage in fundraising to cover the other $5,000 of this project. Thank you for this opportunity to present this grant request of $7,000. I look forward to meeting with Council to provide an update on the work that the Upper Deck is doing with the youth of our community and to further discuss this grant request. Sincerely; Rayburn Lansdell, Satellite Director Youth for Christ/Youth Unlimited Tillsonburg YFC/Youth Unlimited – Tillsonburg is a division of Southwestern Ontario Youth for Christ 94 Graham Street, Suite 4, Woodstock ON N4S 6J7 Phone: (519) 537-5219 Fax: (519) 537-6744 E-mail: admin@swoyfc.com 73 YFC/Youth Unlimited Tillsonburg Financial Statement 2014, 2015, 2016 (projected to end of year) 2014 Year End 2015 Year End 2016 (projected) Revenues Donations 30,426 42,120 43,200 Deputation (Staff Funding) 81,470 67,933 72,300 Subsidies (Summer Student) 4,928 7,000 Snack Bar Sales 5,377 4,433 3,120 Fundraising Events 49,002 52,518 53,950 Program Events 4,837 560 400 Rental Income 2,945 2,805 2,800 Total Revenues 174,056 175,297 182,770 Expenditures Programs 4,588 4,006 2,897 Events 3,998 769 420 Staff 105,363 113,434 120,896 Facility 20,145 19,771 20,041 Snack Bar 3,673 2,894 2,565 Office 4,937 5,193 4,880 Fundraising 12,708 10,938 12,820 Administration 20,588 19,727 17,484 Staff Training 2,630 1,675 1,288 Total Expenditures 178,630 178,407 183,291 Current Balance (4,574) (3,111) (521) Balance Forward 11,834 7,260 4,149 Ending Balance 7,260 4,149 3,628 74 Cross Country Jeepers was founded in January 2016 with our goal being to become one of the largest Jeep Community Groups in our area. We pride ourselves on being involved with the community as well as helping support local businesses and/or organizations through fundraising and support. Some of our most recent events include: Meet ‘n’ Greets, Trail Rides and a local Topless Day. We have 183 Facebook members and 30 regularly active members that attend our functions. Off Road Addiction in St. Thomas and Kelsey’s in Tillsonburg are sponsors of ours. One of our t-shirts is in Idaho being used for a presentation about Jeep Clubs world wide and we were recognized in an American magazine. Our first Annual Topless Day (May 2016) raised $1000 for the Tim Horton’s Leadership Foundation. June 2016 we did a jeep tour to Aylmer for a young man named Liam graduating from grade 8 but was not allowed to do so with his class due to his illness. We helped put on a private graduation party for him. July 2016 the group raised $400 for the Port Burwell Fire Department by hosting a Barbeque. October 2016, the Town of Tillsonburg approved road closure for us to team up with Sammy Krenshaw’s for a Show ‘n Shine which brought in 274 pounds of food for the Tillsonburg Food Bank. November 19th we participated in both the Tillsonburg and Woodstock Christmas Parades. On November 27th, Cross Country Jeepers is teaming up with Go!Glass to host a “CRAM THAT TRAILER” event. This event is to bring in toys and clothing for the Woodstock Emergency Women’s Shelter as well as food for the Tillsonburg Food bank once again. Please come on out and show your support. On May 21, 2017, Cross Country Jeepers plans to host another Topless Day and proceeds will be going to the Joe Sweeney Homeless Veterans Foundation. All of our events are community events to which ALL ARE WELCOME! We are a friendly group who welcome new members daily. We would very much appreciate your support in helping our numbers grow. As we grow so does our ability to support our local communities and charities. Thank you in advance for your consideration, Michelle Babcock Cross Country Jeepers Founder and C.E.O 75 Town of Tillsonburg Police Service Board Statement of Operations For the Year Ended December 31 2014 2014 Budget Budget Actuals Variance Operating Misc Rev - (1,045) 1,045 Misc Exp 1,600 1,000 600 Meeting Exp 250 823 (573) Trng&Wkshps 5,600 2,684 2,916 Membership Exp 1,050 1,071 (21) Total Police Service Board 8,500 4,533 3,967 2015 2015 Budget Budget Actuals Variance Operating Misc Rev - (683) 683 Misc Exp 1,605 - 1,605 Meeting Exp 800 1,091 (291) Trng&Wkshps 5,000 2,126 2,874 Membership Exp 1,100 1,122 (22) Total Police Service Board 8,505 3,656 4,849 76 77 BIA 2017 Business Plan and Report to Council on November 2016 BIA Business Plan 2017 and Presentation to Town Council Mission Statement To utilize the combined strength of all of the members in the Business Improvement Area in order to revitalize and rejuvenate the commercial core of Tillsonburg. These combined efforts will help to reinforce our traditional historic streetscape and maintain our Downtown core as the district with the highest order of retail shopping, capable of meeting all needs of the residents of Tillsonburg and surrounding areas. Pursuing our mission will also have the effect of improving and beautifying surrounding areas and instilling a sense of civic pride, not only within the Business Improvement Area, but also within the entire community. Organizational Chart BIA MEMBERSHIP ZONING AND BYLAW COMMITTEE BEAUTIFICATION COMMITTEE PROMOTION AND MARKETING COMMITTEE STRATEGIC PLANNING COMMITTEE EXECUTIVE DIRECTOR BOARD OF MANAGEMENT MUNICIPAL COUNCIL 1 78 BIA 2017 Business Plan and Report to Council on November 2016 Role of the BIA Board of Management The BIA Board of Management will determine the needs of the Business Improvement Area This is accomplished through the evaluation of the strengths and weaknesses of the BIA as well as surveying customers, consumers and BIA members. In this way, it may be determined which needs are the most important and should be addressed. Formalize the Organizational Structure Procedural guidelines and a constitution have been established to ensure that members understand how the organization works and how they fit into the decision-making process. Determine the Function, Identity and Direction of the BIA The Board is the executor of the collective will of BIA members. The Board is accountable to the BIA membership and will be readily available to all members, establish a public profile and develop channels to the Community, Council, BIA Membership, Internal Committees and External Agencies/Groups. Formalize a Written Plan of Action A Business plan is written to establish the BIA’s short and long-term goals. Set a Budget The budget is set based on the needs of the BIA and should reflect the BIA’s program of activities. The budget is conveyed to the general membership and ratified at the Annual General Meeting. The Board is responsible for implementation and monitoring the Plan. Establish Committees These committees perform specific functions e.g. beautification, promotion, marketing and communication. The committee structure helps to share the workload of the BIA. Reviews Committees The board reviews the effectiveness of committees by establishing a reporting relationship (minutes). The board can assist in motivating the members by delegating tasks and then supervising the results. Principal Task The principal task of the Tillsonburg B.I.A. is the development of and implementation of a comprehensive strategy for the economic and physical revitalization of the business area. An effective revitalization strategy involves a two-pronged process: ●Immediate, short-term actions ●Comprehensive, long-term plan 2 79 BIA 2017 Business Plan and Report to Council on November 2016 A comprehensive strategy for revitalization involves seven important steps: 1.organization 2.marketing 3.promotion 4.recruitment 5.budgeting 6.communications 7.physical improvements Special Projects in 2017 Facade Improvement Project Approved for 2017 - Ronson’s, Sammy Krenshaws, Hurley’s Facade Projects”2016” Manulife Securities, $7116, completed The Manse, $10,000, completed, Sunnyside Kitchen, $20,000, completed Gallery 132, $10,000, approved - started ●As of October 2016, sixteen (16) locations were approved for funding. The funds released to date were $176,158.50 ●Total funding available is $27,893.32 and that amount includes any funds yet to be released with a total leverage of over $424,624.00 ●Draft Budget shows that $25,000 was put in reserves for the Facade Program 2017, for both the promotion and contribution to this project ●Continue to work with Urban Design Consultant, Juri Berzins, to provide drawing and expertise for the FIP Program ●E.D. sits on this committee as well as the Past President ●Major contributor to Turtle Fest. Executive Director sits on this Committee and is the Event Coordinator for the Turtlefest Block Party. E. D. serves as the iterim Turtlefest Coordinator 2017 until such time that a Coordinator is hired for 2017. ●Organized and ran the fourth annual Turtlefest Block Party, which was a huge success attracting over 6000 visitors to Tillsonburg ●Organized installation of Turtlefest Banners, Canada Day Banners, Welcome to Downtown Tillsonburg Banners, benches ●Branding Task Force - E. D. was Chair of this committee ●Retail Recruitment Task Force - E.D. sits on this committee 3 80 BIA 2017 Business Plan and Report to Council on November 2016 ●Downtown Revitalization Coordinator Training, OMAFRA - hosted by Tillsonburg BIA, Executive Director and Town of Tillsonburg, Economic Development Manager ●Currently creating third annual “Christmas Crawl” event for the Downtown to be held Friday December 2, 2016 ~ 5 p.m. - 9 p.m. ●Programmed and maintained the Electronic Bulletin Boards for Town and not for profit event listings ●Implementing our Strategic Plan - ongoing ●Integration/Coordination of Strategic Planning Committee - E. D. and BIA Chairperson sits on this Committee which consists of representatives from the Tillsonburg BIA, Chamber of Commerce and Town of Tilllsonburg. ●Continue to work with Tillsonburg Hydro to get Wi-Fi on Broadway working effectively ●Keep Downtown Tillsonburg Beautiful Project in collaboration with Community Living Tillsonburg~ contracted 2 individuals to do this job on a weekly basis ●Partnered with the Tillsonburg Horticultural Society, Tillsonburg Garden Gate, and the watering company on the floral project in the downtown again this year ●Continued appointment of our Executive Director to the Provincial Board, OBIAA. Executive Director is the Chair of Communications for OBIAA and also assists with the Fundraising at the annual OBIAA Conference ……………………………………………………………………………………………………………… Ongoing Items: (to name a few) Strategic Plan Next steps will be to continue to put the Strategic Plan into place. An Integration/Coordination Strategic Planning Committee has been struck, which includes representation from the Tillsonburg BIA, Town of Tillsonburg and the Tillsonburg Chamber of Commerce. All three Strat Plans will be reviewed to see where overlaps lie and how we can work together to move forward for the betterment of the community. Christmas Decorations Discussions surrounding the Christmas decorations and the updating of them continue by the Board, as many are getting very old, fragile and dilapidated. We may need to collaborate with other groups within the community as the decorations are very costly. New bows for the Christmas Wreaths were purchased in late 2015. This year $1800 was spent on new white lights for the trees in the Downtown. Tillsonburg Hydro installed them. There is an ongoing issue with the hydro receptacles that needs to be addressed by the town as some work and others don’t. 4 81 BIA 2017 Business Plan and Report to Council on November 2016 Cedar garlands and bows were installed on the tree guards this year by members of CLT. Trees – ongoing program We will continue to monitor the downtown trees to ensure they are healthy and have proper maintenance. This is also the category under which expenditures for tree furniture is reported, such as tree grates, tree guards etc. Repairs and improvements continue to be ongoing. There are 6 trees that have died and need to be removed and replaced this Spring. Trees were trimmed of dead wood this past fall. Hanging Floral Baskets Our Executive Director continues to meet with the Horticultural Society, Tillsonburg Garden Gate and Nature’s Choice to make improvements with our flowers. This year the flowers did very well. The Beautifications Working Group group which consists of representation from the Tillsonburg BIA, Horticultural Society, & Tillsonburg Parks and Recreation decided to try floral pots on the street level this year. They were very succesful. This project will continue in 2017. General Advertising In 2017, we will continue to advertise through a campaign to heighten the awareness of Tillsonburg as a place to shop, work and play. It is our expectation that we will succeed in attracting tourists and shoppers from outside of the Tillsonburg area, as well as local residents. The Tillsonburg BIA continues to be promoted through the OBIAA Board, Oxford County Tourism, Tillsonburg Turtlefest and Christmas Crawl Promotions. Bench Maintenance (sand refinish and update sitting benches) The benches are sanded and refinished annually. They are also stored inside for the winter months. Beginning in 2015, 4 benches have been totally restored annually. Partnering in the planning and operation of Turtlefest The BIA has been a major contributor to the planning and implementation of Turtlefest. BIA has been the Treasurer for the Turtlefest Committee for the past 5 years. Turtlefest now holds their own bank account. We are currently organizing the 5th annual Block Party. This will be the 7th Anniversary of Turtlesfest. The E.D. is Chair of Sponsorships for 2017. Façade Improvement Program The BIA will continue to work with the both, the BIA members requesting funding and the FIP Committee. 5 82 BIA 2017 Business Plan and Report to Council on November 2016 Canada 150 The BIA submitted a grant request for funds to beautify the Downtown for Canada 150 via the Town’s request for Provincial and Federal funding. If succesful the BIA will be utilizing the funds for more flowers, banners and beautifications in the Downtown. Effective April 2008, the BIA opened its own bank account and took over the bookkeeping responsibilities for the BIA Membership. The BIA ED is currently responsible for all the banking and record keeping functions. As the year-end reconciliation and audit requirement approached, the BIA engaged the services of Dave Klosler, from “Good Redden Klosler”. Just a few things for council to think about ●Town square - develop a multi-purpose area in the downtown ●Streetscape Beautification – plan with the BIA using the Central Design Study ●Assist with updating of Christmas Decorations ●Heritage Lighting ●Expansion of the BIA zone ●Poster kiosk or collars Our Ask to Council Ask for more matched funding of $25,000 for the FIP program 6 83 Sheet1 Page 1 Tillsonburg BIA Draft 2015 2016 2017 REVENUE Taxes 112350 118000 123900 Trend Page Income Horticultural Society 1000 Fund Raising Town contribution for FIP 15000 25000 25000 Interest 350 350 350 3850 2500 2500 Transfers from Reserve 2000 Transfers to Reserve AGM 400 400 40000 0 HST Rebate 12000 12000 12000 Accountant Donation $2,000.00 2000 TOTAL REVENUE $184,550.00 $160,250.00 $168,150.00 OPERATIONAL 38100 38670 39830 Mileage 1000 450 500 Prof. Development 3000 2600 2600 3000 2500 2500 BIA Board Lunches 350 Rent 3600 3600 3600 2000 2000 2000 2000 2000 2000 Debt Principal 6000 6000 6000 Debt Interest 2700 2700 2700 HST expense 14000 13500 13500 Bank Service Charges 100 100 100 Quickbooks software 240 400 400 Accounting 2700 4520 4520 OPERATIONAL TOTAL $78,440.00 $79,040.00 $80,600.00 SPECIAL PROJECTS EBB 500 0 500 Computer 800 0 0 Heritage Street Blades 0 0 0 Trend 360 360 0 Banners/Flags 0 3840 2014 Façade Improvement 30000 50000 50000 SPECIAL PROJECTS TOTAL $31,660.00 $50,360.00 $54,340.00 Donations(sobeys) Turtlefest Executive Director(32 hr work week) Mtg/Office Exp., newsletters, sundry, phone Tax Adjustment Contigency Fund Repayment of Tax Adjustment(new) 84 Sheet1 Page 2 BEAUTIFICATIONS Christmas Lights & Decorations 2200 2200 3000 3500 3500 3500 2200 2200 2200 Watering of Hanging Baskets 5000 5000 5000 Keep our Town Clean 2000 2000 1500 Hanging Baskets 4800 *EBB Restoration 0 1200 1200 Special Projects Contingency BEAUTIFICATIONS TOTAL $19,700.00 $16,100.00 $16,400.00 MARKETING AND EVENTS Turtle Fest Expenses 40000 0 0 Turtle Fest Sponsorship 2000 2000 2000 2500 2500 2500 General Advertising 5000 5000 5000 Christmas Promotions 3000 4000 4000 Shop Local Posters 1000 0 0 BIA Business Directory 0 0 0 Santa Claus Parade 1250 1250 1250 Communications 60 Retail recruitment 2000 MARKETING TOTAL 54750 $14,750.00 $16,810.00 TOTAL EXPENSES $184,550.00 $160,250.00 $168,150.00 Difference $0.00 $0.00 $0.00 Benches - repair and maintenance Trees & Greenspace - Maintenance *Turtle Fest Block Party Promotion 85 86 87 88 89 90 91 92 2016 Turtlefest Financial Report bank balance as of 01/01/16 $10,500.00 REVENUE Sponsorships Town of Tillsonburg $10,000.00 Overall $11,951.00 Memorial Park $5,800.00 Block Party $9,000.00 VIP area $2,500.00 Discover Tillsonburg $2,000.00 dog show $2,500.00 $43,751.00 Other Revenue office float $450.00 event float $5,550.00 silent auction $1,486.00 50/50 draw $496.34 food vendors $2,475.00 non-food vendors $2,035.00 Block Party vendors $150.00 merchandise-plush turtles, inflatable turtles, t-shirts, hats, water bottles, frisbees $1,524.43 admissions @ Memorial Park $19,399.93 Stonebridge Pickleball participants $140.00 donated turtle bracelet ticket sales $10.00 VIP tickets $2,370.00 $36,086.70 $79,837.70 $90,337.70 EXPENSES Memorial Park wristbands $232.19 93 Zilli Zi Zoo 2 Go $621.50 Grand River inflatables $18,181.94 Magnetsigns (London) - ATV & Memorial Park sign $169.50 Outdoor Movie-screen & movie $1,598.95 popcorn bags $14.90 12" glow stix $325.44 Affordable Portables $1,042.43 volunteer meals - Saturday & Sunday - Fair Board booth, Boston Pizza & Pita Pit $200.00 Vendor refund-family death $125.00 Vendor refunds-unhappy with location $150.00 $22,661.85 Dog Show fee $5,520.00 motel $1,278.18 security $200.00 $6,998.18 ATV Madness t-shirts $2,221.93 Insurance $1,536.84 sled for pulls $250.00 No ATV signs $16.95 $4,025.72 Entertainment & Sound-fees & production costs Haldimand County stage $1,491.18 small stage from Ingersoll $113.00 PA system $2,536.85 entertainment refreshments $368.53 ice for entertainment refreshments $20.00 Saturday entertainment $3,867.00 Sunday entertainment $800.00 $9,196.56 $42,882.31 Block Party 94 Grand River Inflatables-generator, operator, site supervisor, turtle belly bouncer, Full Court Press basketball, human foosball $2,254.36 Grand River Inflatables-bungee run & operator $479.12 stage $1,491.18 Affordable Portables $1,042.43 Dispatch Entertainment $4,678.20 Hands on Exotics $898.35 $10,843.64 VIP area carpet, rope & stanchions $918.97 tickets/wristbands $124.85 food & beverages $4,976.14 ice $40.00 security $770.28 prizes $339.00 $7,169.24 Overall General Expenses cancellation insurance $348.84 t-shirts $1,229.11 mailbox rental fee $176.28 bank service charge - contents fee for cheque # 6 $1.20 bank service charge - items over limit per month of June $17.50 bank service charge - deposit amount over limit per month of June $54.52 July, August, September & October service charges $10.00 office supplies-printer cartridges, coin wrappers $316.42 cheques $71.19 gas for sign deliveries (Les's daughter)$25.00 silent auction supplies $19.00 deposit books $109.61 Magic Jack for office phone connection $127.69 95 phones for office $49.72 colouring contest sheets $21.30 office float $450.00 event float $5,550.00 2 complimentary VIP tickets for Tillsonburg Hydro $100.00 debriefing meeting meal $179.90 website hosting & domain $300.00 Event Coordinator contract $10,000.00 $19,157.28 Advertising Country 107.3 $1,864.50 MyFm Simcoe $470.08 Tillsonburg News - banner ad in June 3 edition $395.50 Tillsonburg News - thank you ad $734.50 Tillsonburg Community Centre Recreation Guide $691.56 Tourism Oxford Guide $197.75 rental sign @ Garden Gate from Horvath Auto $153.23 Printing-December sponsor mailout-$858.59; March sponsor mailout-$865.24; 11 x 17 posters-$282.39; schedule of events-$226; bookmarks-$158.95; roller skating signs-$18.08; Tillsonburg Hydro banner-$97.04; 4 x 4 signs-$134.24; TurtleFest lawn signs-$462.12; TurtleFest event signs-$248.87 $3,351.52 $7,858.64 $87,911.11 Net Income $2,426.59 96 2015 Turtlefest Financial Report bank balance as of 01/01/15 $12,893.64 Budget Totals Actual REVENUE Sonsorships Overall $25,000.00 $30,333.00 Memorial Park $1,500.00 $0.00 Block Party $9,000.00 $5,700.00 VIP area $2,500.00 $2,000.00 Discover Tillsonburg $2,000.00 $1,000.00 $39,033.00 dog show $6,000.00 $46,000.00 $4,800.00 $43,833.00 Other Revenue floats - Block Party $300; swag sales - $300 & Memorial Park - $300; office float-$200 $1,100.00 $1,100.00 swag sales $0.00 $3,586.90 VIP patio donation from The Copper Mug $0.00 $300.00 VIP patio donation from Boston Pizza $0.00 $350.00 Kelsey's Kickback-March 31 $0.00 $39.63 Kelsey's Kickback-June 2 $0.00 $50.00 B.B.Q. fundraiser $0.00 $347.58 Home Hardware B.B.Q.$0.00 $45.00 silent auction $800.00 $1,358.00 The Copper Mug security guards $0.00 $264.11 Boston Pizza security guards $0.00 $264.11 vendors $1,250.00 $2,025.00 merchandise-plush turtles, inflatable turtles, t-shirts, hats, water bottles, frisbees $4,708.00 $3,616.90 admission $12,500.00 $12,273.45 VIP tickets $2,500.00 $2,600.00 show & shine/big truck entries $250.00 $0.00 Harvard Flyover 97 Turtlefest portion $400.00 $400.00 Tillsonburg BIA portion $400.00 $400.00 Tillsonburg Economic Development department $400.00 $24,308.00 $400.00 $29,420.68 $70,308.00 $73,253.68 $73,253.68 EXPENSES Memorial Park wristbands $250.00 $212.25 honorarium - Tillsonburg Knights of Columbus (gates)$500.00 $0.00 Dog Show fee $5,650.00 $5,650.00 motel $1,000.00 $861.09 security $0.00 $200.00 Vendor refunds $0.00 $525.00 show & shine/big truck prizes $500.00 $0.00 Grand River inflatables $13,500.00 $13,850.42 Cultural Pavillion-decorating & supplies $500.00 $0.00 Educational Zone-honorarium & supplies $500.00 $200.00 turtle boat races-prizes & supplies-from stock $0.00 $0.00 Dotsy the Clown - temporary tattoos $0.00 $508.50 Outdoor Movie-screen & movie $1,900.00 $1,881.45 Affordable Portables $1,000.00 $1,553.75 barricades & bleachers-borrowed or not required $0.00 $0.00 Other-contingency-budget @ event level not site $0.00 $0.00 popcorn bags $50.00 $38.99 Little Ray's Petting Zoo $0.00 $25,350.00 $559.35 $26,040.80 Entertainment & Sound-fees & production costs BorNaked $500.00 $500.00 Imagine Dance and Fitness Studio $200.00 $200.00 Golden Harps Steel orchestra $400.00 $400.00 Dispatch Talent - Juggler $847.50 $847.50 ds Audio - stage sound $625.00 $2,572.50 $625.00 $2,572.50 Stage $1,412.50 $1,412.50 98 Hydro Hookup-stage entertainment-in kind $0.00 $3,985.00 $0.00 $3,985.00 Block Party PAL insurance $200.00 $0.00 inflatables $2,100.00 $2,504.08 stage $1,500.00 $1,412.50 Affordable Portables $900.00 $881.40 Decorations $200.00 balloons $0.00 $92.66 miscellaneous-information booth & prizes for games, Mascot for opening ceremonies, clean up $500.00 $284.19 entertainment-fire eater etc.$3,000.00 $2,994.50 Hands on Exotics $0.00 $531.10 cushion $800.00 $9,200.00 $0.00 $8,700.43 VIP area Carolyn's ticket rebate $2,500.00 $2,600.00 carpet, rope & stanchions $1,000.00 $887.33 purchase of red carpet $0.00 $249.81 tickets $115.00 $139.85 security-Chrissy's Catering, The Copper Mug & Boston Pizza areas $1,000.00 $1,169.95 food $2,120.00 $565.00 drinks $1,620.00 $2,220.00 ice from U-Fill $0.00 $50.00 fencing $250.00 $282.50 PAL insurance $250.00 $8,855.00 $245.00 $8,409.44 Overall General Expenses cancellation insurance $175.00 $216.00 tattoos $150.00 $171.76 plush turtles - 576 $1,043.28 $1,178.94 inflatable turtles - 576 $1,043.28 $1,178.94 t-shirts $4,500.00 $4,701.93 hats $1,193.28 $1,193.28 swag giveaways $1,500.00 $1,725.00 99 mailbox rental fee $169.50 $169.50 turtle costume repair $0.00 $18.00 bolts & lumber for no smoking signs $0.00 $38.63 binders $30.37 $30.37 office supplies $0.00 $51.25 balloons for Memorial Park $49.72 $49.72 duct tape for signage etc.$0.00 $2.83 bandages, masking tape, scotch tape & notebooks for gates @ Memorial Park $0.00 $15.54 gift bags for radio giveaways $0.00 $4.24 silent auction items-bulletin boards, white out, push pins $0.00 $45.95 floats - Block Party - $300, swag sales - $300 & Memorial Park - $300; office float-$200 $1,100.00 $1,100.00 B.B.Q. food and supplies $0.00 $271.48 website hosting & domain $150.00 $240.00 event video - Lucid Intent Entertainment $0.00 $1,130.00 St. John's Ambulance honorarium $250.00 $500.00 Harvard Fly over $0.00 $1,200.00 Event Coordinator cell phone expense $0.00 $300.00 Event Coordinator contract $4,800.00 $16,154.43 $4,800.00 $20,333.36 Advertising Country 107.3 $1,695.00 $1,813.65 MyFm Simcoe $350.00 $470.08 Tillsonburg News - banner ad in June 3 edition $1,000.00 $367.25 Tillsonburg Community Centre Recreation Guide $345.78 $345.78 Tillsonburg Thunder program $214.70 $214.70 Tourism Oxford Guide $350.00 $637.04 100 printing - (150) 11 x 17 posters-$150.86; (1,000) 8.5 x 14 schedules-$248.60; (25) Lake Lisgar certificates-$25.14; (150) thank you cards with envelopes-$78.40; (750) business cards for Les & Suzanne-$111.87; unaddressed admail in Tillsonburg-$442.60; unaddressed admail for areas surrounding Tillsonburg-$770.21; (100) lawn signs with step stakes-$537.88; (100) step stakes-$59.89 miscellaneous stickers/sign adjustments-$50.85; Turtlefest HQ sign-$80.58; (12) 4 x 4 sponsor banners-$504.97; (8) Turtlefest lawn signs-$199.49; (2) opening ceremonies banners-$92.06; trackless train sign-$35.18; (3) Air Dogs lawn signs-$16.14; (6) non-smoking event signs-$113.57 $4,000.00 $7,955.48 $3,518.29 $7,366.79 $74,871.79 Net Income $11,275.53 minus 2015 thank you ad $762.75 $10,512.78 plus estimated 2015 HST refund $5,932.70 $16,445.48 101 www.tillsonburgfamilyday.ca Photo Credits: Tillsonburg News Norfolk News Snap’d Woodstock 2016 Event Report 102 Event Report Tillsonburg & Area The 2016 Family Day Lead Team, would like to thank you for your partnership again this year. Your support through contributions of time, product and finances helped to make this year’s event a great success. Thanks to you, we met our goals of providing local, affordable and fun activities for families in our community. & Fun!AffordableLocal, “What a great Family Day in Tillsonburg. Thank you to the Town, the organizers, the sponsors, and the volunteers that hosted an amazing family event at the Community Centre today. Grateful to be living in this community!!” -Facebook Comment Over 2000 people participated in this year’s Family Day event, filling Tillsonburg’s Community Centre was lots of smiles and laughter. The day was packed with activities and affordable meals for the entire family. At this year’s event, we not only saw an increase in attendance, we also increased our social media and online presence; helping attract families from all over Oxford County. As always, we wouldn’t have had such a great day if it wasn’t for our team of sponsors and volunteers. Our sponsors and volunteers show their support in giving product, finances and their time to make sure families have the best day possible. 103 Tillsonburg & Area Financial Report If you should have any questions about this 2016 financial report, please do not hesitate to contact one of the Lead Team at www.tillsonburgfamilyday.ca 104 Income Corporate/Group Donations 6,750.00$ Personal Donations 610.00$ Food Sales 1,670.30$ Total Income 9,030.30$ Expense Administrative/General 34.24$ Advertising 439.45$ Carnival 2,771.82$ Entertainment 786.74$ 2015 Facility Rental Rental 2,539.51$ Less deposit (pd 2014)(558.54)$ 1,980.97$ Food 935.08$ Insurance 1,073.09$ Skating 184.00$ Total Expenses 8,205.39$ Net Income/(Loss)824.91$ 2016 Facility Rental Deposit 824.91$ Balance -$ Family Day 2015 Financial Report 105 106 107 Report Title 2017 Community Budget Requests Report No. FIN 16-35 Author JANELLE COSTANTINO Meeting Type Budget Deliberations Council Date DECEMBER 1, 2016 Attachments 2017 Community budget request summary sheet RECOMMENDATION THAT Council receives FIN16-35 2017 Community Budget Requests as information; AND THAT Council receives the following budget requests to be included in the 2017 budget: Tillsonburg District Chamber of Commerce in the amount of $_______ Tillsonburg & District Multi-Service Centre in the amount of $_______ Tillsonburg Station Arts Centre in the amount of $_______ Town of Tillsonburg Cultural Advisory Committee in the amount of $_______ Big Brothers Big Sisters of Ingersoll, Tillsonburg & Area in the amount of $_______ Lake Lisgar Revitalization Committee in the amount of $_______ Heritage, Beautification & Cemetery Advisory Committee in the amount of $_______ Upper Deck Youth Centre in the amount of $_______ Cross Country Jeepers in the amount of $_______ Tillsonburg Police Services Board in the amount of $_______ Tillsonburg Business Improvement Area in the amount of $_______ Tillsonburg Turtlefest in the amount of $_______ Family Day Organizing Committee in the amount of $_______ Community Transportation Steering Committee in the amount of $_______ EXECUTIVE SUMMARY This report is to obtain Council approval to provide funds to the above noted community groups and to direct Staff to include the figures in the 2017 Budget. A summary document including the Organization’s purpose, requested funds, proposed use of funds, and history of grants from the Town of Tillsonburg has been attached. Page 1 / 1 2017 Community Budget Requests 108 Tillsonburg District Chamber of CommerceTillsonburg & District Multi-Service Centre Tillsonburg Station Arts CentreTown of Tillsonburg Cultural Advisory CommitteeSummary of purpose/mandate of your groupMission Statement: The Tillsonburg District Chamber of Commerce supports and promotes economic growth through advocacy, networking, alliances and education to create the best business environment possible in Tillsonburg and the surrounding area. Vision Statement: Our vision is the creation and preservation of an environment in which business enterprise flourishes, chamber members are engaged and community partnerships are valued.Provide Community Services (literacy, employment, home support). Mission: A community organization committed to partnerships, innovation and excellence.Our mandate is to ,Promote the Arts in the Community'. Our vision is 'Arts, Culture, Community, Heritage‘.As a locally designated historic site and responsible for maintenance and improvement of the site, we provide a home for the arts with 2 galleries with exhibitions by local and region/established and emerging artists and artisans, there is a pottery studio, meeting and working space for artists, artisan giftshow and home to the local Farmers' Market. We act as a resource in the community, assisting where possible. We provide visitor information, and service/presence/participation ln/on community committees and events (Turtlefest, Canada Day, Family Day, Christmasfest).To support cultural initiatives financially as approved by Council, through the Committee2017 Budget Request$4,000$39,022$35,000$10,000What will funds be used for?Rationale for this request: i) This is an event that recognizes excellence in the Tillsonburg business community and is not reserved for Chamber members only; ii) Nominations for these awards come from the community at large; iii) We believe the Town of Tillsonburg and the Tillsonburg District Chamber of Commerce share similar views on supporting businesses in our community.Funds will be used to support the literacy program; volunteer recruitment, training, orientation and on-going supervision; purchase of materials and technology and service provision to needy individuals.Funding in the form of a Service Agreement to continue services provided through the Station Arts Centre. Please refer to attached proposed Service Agreement. Also, requesting consideration by the Town to continue the agreement for a 3 year commitment as per the proposed Service Agreement, with annual reporting to the Town.Funding in the form of a Service Agreement to continue services provided through the Station Arts Centre. Please refer to attached proposed Service Agreement. Also, requesting consideration by the Town to continue the agreement for a 3 year commitment as per the proposed Service Agreement, with annual reporting to the TownHas the Town Granted funds in the past 3 years?Yes, $4,000 in 2014, 2015 and 2016 to share the direct event costsYes, $10,000 in 2014, 2015 and 2016 for to support literacy program and volunteers, as well as purchase of materials and technology.Yes, $35,000 in 2014, 2015 and 2016 through a Service Agreement with the Town-services and amenitiesYes, $10,000 in 2014, 2015 and 2016 for to support cultural initiatves in Tillsonburg109 Summary of purpose/mandate of your group2017 Budget RequestWhat will funds be used for?Has the Town Granted funds in the past 3 years?Big Brothers Big Sisters of Ingersoll, Tillsonburg & Area Lake Lisgar Revitalization CommitteeHeritage, Beautification & Cemetery Advisory CommitteeUpper Deck Youth CentreBig Brothers Big Sisters of Ingersoll, Tillsonburg & Area,is a mentoring organization for children, youth and their families. We are committed to providing positive relationships through adult volunteers and community partnerships.In September of 2011, a group of concerned citizens joined forces to work voluntarily toward the goal of reducing sedimentation at the north end of Lake Lisgar, thereby improving water quality and flow in the Lake’s watershed; controlling weed growth at the north end of the Lake; protecting 4 endangered species of turtles; maintaining habitat for fish and over 400 species of birds; and improving recreational facilities for Tiilsonburg’s citizens. As a committee, we wished to save our Lake and its environs by acting promptly to rectify the threatening issues, thereby preserving Lake Lisgar’s heritage as a wildlife habitat and recreational facility for generations to come.Plans for revitalizing the Broadway and Oxford Street parkette will be the focus of 2017. With a large bubbling rock that is often green at its centre, the parkette looks uninviting and tired. Efforts to bring people into the parkette to relax, to lunch, or to enjoy the outdoors will be the impetus of the design. Large trees will shade the area. Discussions have included a gazebo, a larger fountain, or a meditation garden as a focus for the parkette. The Heritage, Beautification and Cemetery Committee would like to a request for funds in 2017 that will support a de-sign project to be undertaken for this space.We are committed to helping youth develop holistically by offering programs and building relationships that nurture the whole person – physically, mentally, emotionally, socially & spiritually.$4,000$4,000$8,000$7,000Mentoring Programs Any monies we have in our trust fund are earmarked for maintenance of the Lake, e.g. new aeration motors, weeding, and fish stocking. We require money to dredge/maintain the sediment trap on George Ambrus’ property. He will be covering the other half of the cost.Site review & coordination; Conceptual Drawings; Landscape masterplan – including one round of revisions; Provide a ballpark budget for constructionThe Upper Deck is again requesting a one month facility sponsorship of $2,000 from the Town of Tillsonburg. However, this year we are looking to replace our aging furnace which has been repaired several times the last couple of years as well as the A/C unit. To provide more efficient and effective heating and cooling we also want to redesign the duct work. Total cost of this project is approximately $10,000. We are requesting $5,000 from the Town and the other half of the expense we will seek funding from a service club.Yes, $3,000 in 2014, 2015 and 2016 for mentoring programsNoNoYes $2,000 in 2014 and 2015 towards monthly facility costs (utilities, taxes, insurance, maintenance)110 Summary of purpose/mandate of your group2017 Budget RequestWhat will funds be used for?Has the Town Granted funds in the past 3 years?Cross Country Jeepers Tillsonburg Police Services Board Tillsonburg Business Improvement Area Tillsonburg TurtlefestThis group was created by a bunch of volunteers willing to help their community and others around them as well as to have fun and meet fellow Jeepers. Our purpose is to fundraise for various activities, arrange meet 'n' greets, plan trail rides, etc.The mandate of the Police Services Board is governance of the OPP policing contract with the Town of Tillsonburg as well as community safety and well being of our citizens.To utilize the combined strength of all of the members in the Business Improvement Area in order to revitalize and rejuvenate the commercial core of Tillsonburg.To provide a turtle themed festival offering entertainment options for all ages and best value for the entertainment dollar. To boost the town of Tillsonburg’s profile as a tourism destination and family friendly community.$5,000$13,500 $123,900 in taxation$25,000 for FIP$20,000We are in search of funding to help keep our organization going in order for us to continue doing what we do. We raise funds for various events and organizations. We are also in the works of trying to locate a store front to have as our main office so organizations and individuals know how to reach us for support. Meeting expenses, Training and Workshops, OAPSB Membership etc.BIA Levy as per Municipal ActPart time contract event coordinator position. Centralized office. General event funding to support event and 2017 celebrations. An additional $5,000 to incorporate TurtleFest and start building a framework to continue TurtleFest as a signature event for the future.NoYes, $8,500 in 2014, 2015 and 2016 for meeting supplies, etc Plus $5,000 in each of the last 3 years for special projectsYes, 2014 to 2016 tax levy of $103,280, $112,350, $118,000, respectively2014 to 2016 Façade Improvement Program contribution of $25,000, $15,000 and $25,000 respectivelyYes, $3,000 in 2014, $10,000 in 2015 and 2016 for general event funding111 Summary of purpose/mandate of your group2017 Budget RequestWhat will funds be used for?Has the Town Granted funds in the past 3 years? Family Day Organizing Committee Community Transportation Steering CommitteeTo provide a Family Day event that is Fun, Local, & Affordable for families of our community and surrounding area. Provide low-cost transportation to residents of Tillsonburg who need to access it.$2,500TBDThe facility cost is one of the largest costs for the event. The town funding helps offset most of this cost. For 2018, the hope is to secure enough funding support to rent a floor covering for the Community Rink. This funding will go to support the T:GO CALL-N-RIDE program in conjunction with local community agencies that are covering operational and administrative costs outside of the MTO Community Transportation Pilot Program grant, ending March 31st, 2017. Yes, $1,500 in 2014 and 2015; $2,200 in 2016 for Facility rental costsNo112 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 4062 A By-Law to amend Zoning By-Law Number 3295, as amended. WHEREAS the Municipal Council of the Corporation of the Town of Tillsonburg deems it advisable to amend By-Law Number 3295, as amended. THEREFORE, the Municipal Council of the Corporation of the Town of Tillsonburg, enacts as follows: 1. THAT Schedule "A" to By-Law Number 3295, as amended, is hereby amended by changing to ‘SC-22’ the zone symbol of the lands so designated ‘SC-22’ on Schedule “A” attached hereto. 2. THAT Section 14.5 to By-Law Number 3295, as amended, is hereby further amended by adding the following: “14.5.22 LOCATION: NORTH WEST CORNER OF SIMCOE STREET AND ONTARIO STREET (PART LOT 1724 & LOT 1725, PLAN 500) SC-22 (KEY MAP 32) 14.5.22.1 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any SC-22 zone use any lot, or erect, alter, or use any building or structure for any purpose except the following: all uses permitted in Table 14.1; a liquidation retail outlet. 14.5.22.1 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any SC-22 Zone use any lot, or erect, alter, or use any building or structure for any purpose except in accordance with the following provisions: 14.5.23.2.1 For the purposes of this subsection, a “liquidation retail outlet” means any building or part of a building in which discounted or surplus items, of a varied nature, including furniture, appliances, food, household goods, and other items are resold to the public. 14.5.23.3 That all of the provisions of the SC Zone in Section 14.2 of this By-Law, as amended, shall apply; and further, that all other provisions of this By-Law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis.” 3. This By-Law comes into force in accordance with Sections 34(21) and (30) of the Planning Act, R.S.O. 1990, as amended. READ A FIRST AND SECOND TIME THIS 1ST DAY of December, 2016. READ A THIRD TIME AND FINALLY PASSED THIS 1ST DAY of December, 2016. ___________________________ MAYOR – Stephen Molnar ______________________________ TOWN CLERK – Donna Wilson 113 LOT 1725PLAN 41R-3993 PART 3 PART 2LOT 1724P L A N 5 0 0 ONTARIO STSIMCOE ST BALL ALLEYN20°53'00"E 17.34N69°47'00"W 20.12 N69°44'50"W 20.12N 20°12'30"E 22.93N20°12'30"E 40.28S C H EDU L E "A" PT OF LOT 1724 AND ALL OF LOT 1725, PLAN 500PARTS 2 AND 3, REFERENCE PLAN 41R-3993TOWN OF TILLSONBURG AREA OF ZONE CHANGE TO SC-22 NOTE: ALL DIMENSIONS IN METRES THIS IS SCHEDULE "A" MAYOR CLERK TO BY-LAW No. ________________, PASSED THE __________ DAY OF ____________, 2016 TO BY-LAW No.© 5 0 5 10 152.5 METRES C ANADIANPACIFICRAILWAYGOSHENSTONTARIO STTILLSON STOAKSTPINE AVEFIRST ALLEY EARLE ST SIMCOE STPOTTERS RDELEANORCRT NEFF ALLEY LINCOLN ST DUNCAN ST BALL ALLEY VERNA DR HARVESTAVEBALL STCEDAR STKEY MAP LANDS TO WHICH BYLAW ____________ APPLIES © 50 0 50 100 15025 METRES ZN 7-16-07 TOWN OF TILLSONBURG BY-LAW NUMBER 4062 EXPLANATORY NOTE The purpose of By-Law Number 4062 is to rezone the subject property from ‘Service Commercial Zone (SC)’ to ‘Special Service Commercial Zone (SC-xx)’ to permit a liquidation retail outlet as an additional permitted use on the subject property. The subject property is legally described as Part Lot 1724 & Lot 1725, Plan 500, Town of Tillsonburg. The subject property is located on the southwest corner of Simcoe Street and Ontario Street. The lands are municipally known as 129 Simcoe Street, Tillsonburg. The Municipal Council, after conducting the public hearing necessary to consider any comments to the proposed zone change application, approved By-Law Number 4062. The public hearing was held on November 28th, 2016. No public input was received for the application. Any person wishing further information relative to Zoning By-Law Number 4062 may contact the undersigned: Ms. Donna Wilson Clerk Town of Tillsonburg 200 Broadway, 2nd Floor Town Centre Mall Tillsonburg, ON N4G 5A7 Telephone: 842-9200 File: ZN 7-16-07 (Rick & Marianne Klyn) Report No: 2016-281 114 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 4061 BEING A BY-LAW to confirm the proceedings of Council at its meeting held on the 1st day of December, 2016 WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a municipal corporation shall be exercised by its council; AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of Tillsonburg at this meeting be confirmed and adopted by by-law; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1. All actions of the Council of The Corporation of the Town of Tillsonburg at its meeting held on December 1, 2016, with respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this or a separate by-law. 2. The Mayor and the Clerk are authorized and directed to do all the things necessary to give effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to in the preceding section. 3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg. 4. This by-law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS 1st DAY of December, 2016. READ A THIRD AND FINAL TIME AND PASSED THIS 1st DAY of December, 2016. ________________________________ MAYOR – Stephen Molnar ________________________________ TOWN CLERK – Donna Wilson 115