161124 Airport Advisory MIN=
ATTENDANCE
Henry Atkinson, Euclid Benoit (Chair), Andre Brisson (left at 6:35 p.m.), Valerie Durston,
Geoffrey Lee, Rick Lee, John Prno, Chris Rosehart (from 6:43 p.m.), Jeremy Stockmans (By telephone), Richard Van Maele Staff: Vance Czerwinski, Annette Murray
MEMBERS ABSENT/REGRETS
Mel Getty, Donna Scanlan
1. Call to Order
The meeting was called to order at 5:39 p.m. John Prno acted as Secretary for the meeting.
2. Adoption of Agenda
Moved By: Richard Van Maele Seconded By: Andre Brisson
Proposed Resolution # 1_
THAT the Agenda as prepared for the Airport Advisory Committee meeting of November
24th be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
None Declared
4. Adoption of Minutes of Previous Meeting
4.1. Minutes of the Meeting
Moved By: Rick Lee Seconded By: Valerie Dunston
Proposed Resolution # 2_
THAT the Minutes of the Airport Advisory Committee Meeting of September 15, 2016,
be approved.
Carried
The Corporation of the Town of Tillsonburg
AIRPORT ADVISORY COMMITTEE
November 24, 2016
5:30 p.m.
Tillsonburg Regional Airport Boardroom
244411 Airport Rd., South-West Oxford
MINUTES
Airport Advisory Committee Meeting Minutes, November 24, 2016 - 2 -
5. Delegations and Presentations
None
6. General Business & Reports
6.1. Business Arising from September 15, 2016 meeting
6.1.1. Runway Markings, NOTAM, Tree Cutting Update
Vance Czerwinski provided an update on these related issues. The Town has
hired a contractor to cut the trees on the airport property at the east end of the
runway. Mechanized clearing will begin next week. Budget restraints will
preclude stump removal this year, but it will be put in the Budget for next year as
the best way to prevent regrowth. If this funding is not secured, mechanical
flailing and potentially chemical application will be used to reduce regrowth. The
goal at the end of the work is to be rid of the NOTAM and back to a full 4,500’
runway as per the Flight Supplement. The Committee thanked Staff for the
timely response to this issue.
6.2. New Business
6.2.1. Airport Comprehensive Review
Vance Czerwinski provided a summary of the Airport Comprehensive Review
Report OPS 16-31 as presented to Council on November 14, 2016. Council has
referred the report back to the Airport Advisory Committee for review. The
Committee discussed the six major items in detail, choosing to endorse items
and any recommended changes separately:
Moved By: Henry Atkinson Seconded By: Geoffrey Lee
Proposed Resolution # 3
THAT 1.0 Fuel System improvements be adopted as recommended, with the
“self-serve” fuelling system to be of the credit card variety.
Carried
Airport Advisory Committee Meeting Minutes, November 24, 2016 - 3 -
Moved By: Andre Brisson Seconded By: Geoffrey Lee
Proposed Resolution # 4
THAT 2.0 Water Treatment and Distribution System and 3.0 Septic System
improvements be adopted as recommended.
Carried
Moved By: Richard Van Maele Seconded By: Henry Atkinson
Proposed Resolution # 5
THAT 4.0 Hydro Primary Metering “Option 3” be recommended as the most
appropriate to allow for additional expansion of hangers and business
opportunities at the airport.
Carried
Moved By: Jeremy Stockmans Seconded By: Rick Lee
Proposed Resolution # 6
THAT 5.0 Runway and Existing NOTAM improvements be adopted subject to a
recommended timing realignment.
Carried
Moved By: Andre Brisson Seconded By: Jeremy Stockmans
Proposed Resolution # 7
THAT 6.0 Master Plan Document activities be deferred until 2019, with the funds
utilized to expedite the runway crack sealing in 5.0 Runway and Existing
NOTAM.
Carried
Moved By: Andre Brisson Seconded By: Jeremy Stockmans
Proposed Resolution # 8
THAT the Airport Advisory Committee supports the improvements described in
Report OPS 16-31 Airport Comprehensive Review, and recommends the
following realignment to the Funding Impact/Funding Source schedule:
Airport Advisory Committee Meeting Minutes, November 24, 2016 - 4 -
Year Item Capital
Budget
Operating
Budget
2017 • Self-Serve Fuelling Conversion
• Crack Sealing
$50,000
$30,000
Annual
Increase
2018 • Hydro Infrastructure Upgrade
• Water System Improvements
TBD
TBD
Reduce by
$75,000
2019 • Woodlot Removal – 5,000 ft Runway
• Finalize Master Plan
TBD
$35,000
Annual Increase
Future • Fuel Tank Replacement $175,000
Carried
6.2.2. Applications for Appointment to the Airport Advisory Committee
Two applications for Committee membership were reviewed.
Moved By: Richard Van Maele Seconded By: Geoffrey Lee
Proposed Resolution # 9
THAT the applications be received and retained on file as the committee has a
full complement of members at this time.
Carried
7. Correspondence
None
8. Other Business
8.1. Miller Hangar Status
The Committee expressed concern over the lack of progress on construction of the
Miller Hangar and requested an update. Vance Czerwinski and Annette Murray
reported that the lack of progress is a serious concern to Staff. If construction does not
begin immediately, the steel will have to be removed before the first snowfall as it is
currently stored in the snow dump area. This is a safety hazard to the plow operators,
and there is a high potential of damage to the building materials. Staff are
Airport Advisory Committee Meeting Minutes, November 24, 2016 - 5 -
communicating with the building owner to express these concerns. Unfortunately, the
current leases have no clauses related to a time limit on building completion. Staff will
be looking for legal advice on how to incorporate such a clause into future leases.
8.2. Protection of Hanger Water Lines from Freezing
The Committee asked for an update on a previously discussed issue regarding shallow
hanger water lines freezing during the winter. Vance Czerwinski reported that a
contractor has been selected and work to locate, excavate and insulate the lines will
take place this year.
8.3. Expression of Appreciation
The Committee expressed appreciation for how attractive the airport grounds have
looked this season. The increased level of Town maintenance was very evident.
9. Closed Session
No actions that required recording.
10. Next Meeting
The next meeting of the Airport Advisory Committee will be on March 23, 2017 at 5:30 p.m..
11. Adjournment
Moved By: Chris Rosehart Seconded By: Jeremy Stockmans
Proposed Resolution # 10
THAT the Airport Advisory Committee Meeting of November 24, 2016 be adjourned at 6:46
p.m.
Carried