161212 Council MIN=
ATTENDANCE
Mayor Stephen Molnar
Deputy Mayor Dave Beres Councillor Maxwell Adam
Councillor Penny Esseltine
Councillor Jim Hayes Councillor Chris Rosehart
Councillor Brian Stephenson
Staff:
David Calder, CAO Donna Wilson, Town Clerk Dave Rushton, Director of Finance/Treasurer
Rick Cox, Director of Recreation, Culture & Parks Kevin DeLeebeeck, Director of Operations
Tricia Smith, Deputy Clerk
1. Call to Order
The meeting was called to order at 6:00 p.m.
2. Adoption of Agenda
Resolution #1
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of Monday, December 12,
2016, be adopted.
Carried
3. Moment of Silence
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, December 12, 2016
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
Council Meeting Minutes, December 12, 2016 - 2 -
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
5. Adoption of Council Minutes of Previous Meeting
5.1. Minutes of the Meeting of November 28, 2016
Minutes, November 28, 2016
Resolution #2
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Minutes of the Council Meeting of November 28, 2016, be approved.
Carried
6. Delegations and Presentations
6.1. Presentation to Police Board Members - John Smith & David Palmer
Presented By: Mayor Molnar & Larry Scanlan, Board Chair
6.2. The Councillor's Guide to the Municipal Freedom of Information & Protection of
Privacy Act (MFIPPA)
Presented By: Mary Carr, Records Management Coordinator
Presentation
Resolution #3
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receive the presentation regarding the Councillor's Guide to the
Municipal Freedom of Information & Protection of Privacy Act (MFIPPA);
AND THAT the information, be referred to item 8.1.1 of the Agenda, Report CL
16-36, The Municipal Freedom of Information & Protection of Privacy Act
(MFIPPA).
Carried
Council Meeting Minutes, December 12, 2016 - 3 -
7. Public Meetings
7.1. Application for Zone Change - ZN 7-16-08 (Heckford Developments) - 146
Tillson Avenue
Report - ZN 7-16-08
Application Form
Explanatory Note
Key Map
Draft By-Law
Schedule
Eric Gilbert, Development Planner, County of Oxford, appeared before Council
and presented CASPO Report 2016-292 for the application for Zone Change.
Opportunity was given for comments and questions.
The applicant Kirby Heckford appeared before council in support of the
application.
No member of the public appeared in support of or in opposition to the
application.
Council passed the following resolution.
Resolution #4
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council approve the zone change application submitted by Heckford
Developments, whereby the lands described as Part Lots 384 & 390, Lots 371 &
391, Plan 500, Town of Tillsonburg, known municipally as 146 Tillson Avenue are
to be rezoned from ‘Service Commercial Zone (SC)’ to ‘Special Service
Commercial Zone (SC-23)’ to permit a dance studio and mini-storage
warehousing as additional permitted uses on the subject lands.
Carried
Council Meeting Minutes, December 12, 2016 - 4 -
8. Reports from Departments
8.1. Clerk’s Office
8.1.1. CL 16-36 The Municipal Freedom of Information & Protection of Privacy
Act (MFIPPA)
CL 16-36
Presentation
Staff to provide MFIPPA training information to the Police Services Board
and the Tillsonburg Hydro Inc. Board.
Resolution #5
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receive Report CL 16-36, The Municipal Freedom of
Information & Protection of Privacy Act MFIPPA, as information.
Carried
8.1.2. CL 16-28 Multi-Year Accessibility Plan Update
CL 16-28
Multi-Year Accessibility Plan
Resolution #6
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receive Report CL 16-28, Multi-Year Accessibility Plan
Update;
AND THAT Council endorse the amended 2014-2018 Multi-Year
Accessibility Plan.
Carried
8.1.3. CL 16-32, Accessibility Achievement Award
Cl 16-32
Nomination Criteria & Application
Council Meeting Minutes, December 12, 2016 - 5 -
Resolution #7
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receive Report CL 16-32, Accessibility Achievement Award;
AND THAT Council endorse the Accessibility Achievement Award
program;
AND THAT staff be directed to circulate notice of the Accessibility
Achievement Award to the public.
Carried
8.1.4. CL 16-33, 2017 Meeting Calendar
CL 16-33
2017 Meeting Calendar
Resolution #8
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receive Report CL 16-33, 2017 Meeting Calendar;
AND THAT the following regular Council Meetings be re-scheduled or
cancelled for 2017:
1. Monday, February 27, 2017 is re-scheduled to Thursday, March 2,
2017 due to the OGRA Conference;
2. Monday, May 22, 2017 is re-scheduled to Tuesday, May 23, 2017
due to Victoria Day
3. Monday, July 24, 2017 is cancelled;
4. Monday, August 28, 2017 is cancelled;
5. Monday, October 9, 2017 is re-scheduled to Tuesday, October 10,
2017 due to Thanksgiving;
6. Monday, December 25, 2017 is cancelled;
AND THAT the 2017 Meeting Calendar, be approved.
Carried
8.1.5. CL 16-34, Committee Appointments
CL 16-34
Schedule A
Council Meeting Minutes, December 12, 2016 - 6 -
Resolution #9
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receive Report CL 16-34, Committee Appointments;
AND THAT Virginia Armstrong, Irene Hurley, Tabitha Dalm and Mariana
Carson, be appointed to the Canada 150 Committee;
AND THAT John Armstrong, be appointed to the Special Awards
Committee;
AND THAT By-law 4066, To amend Schedule A of By-Law 3876, be
brought forward for Council’s consideration.
Carried
8.1.6. CL 16-35, Canada 150 Community Leader Program
CL 16-35
Letter to Municipality
Nomination Form
Community Leader Tool Kit
Resolution #10
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receive Report CL 16-35, Canada 150 Community Leader
Program;
AND THAT Virginia Armstrong, Irene Hurley, Evan VanMoerkerke and
Councillor Esseltine, be nominated by Council as Tillsonburg's Canada
150 Community Leaders;
AND THAT staff be directed to submit the nominations to the Federation
of Canadian Municipalities.
Carried
Council Meeting Minutes, December 12, 2016 - 7 -
8.1.7. CL 16-37, Committee of Adjustment Appointment
CL 16-37
Resolution #11
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receive Report CL 16-37, Committee of Adjustment
Appointment;
AND THAT all members of Tillsonburg Town Council, be appointed to the
Committee of Adjustment;
AND THAT an Appointment By-law, be brought forward for Council’s
consideration.
Carried
8.2. Development and Communication Services
8.2.1. DCS 16-38 Branded Merchandise Program Award
DCS 16 - 36
DCS 16 - 38
Resolution #12
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receive Report DCS 16-38, Branded Merchandise Program
Award;
AND THAT Talbot Marketing Inc., be awarded a one year contract to
supply a branded merchandise program for the Town of Tillsonburg.
Carried
8.3. Finance
8.3.1. FIN16-36 Bank Signing Authorities
FIN16-36
Council Meeting Minutes, December 12, 2016 - 8 -
Resolution #13
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receive Report FIN16-36, Bank Signing Authorities;
AND THAT Council appoints the following as designated signing
authorities for the Town’s general banking needs: Mayor Stephen Molnar
or Deputy Mayor Dave Beres; and one of the following: Director of
Finance/Treasurer, Dave Rushton; or Manager of Finance/Deputy
Treasurer, Janelle Costantino.
Carried
8.4. Recreation, Culture & Park Services
8.4.1. RCP 16-34 Proposed Changes to the User Fee Policy
RCP 16-34
RCP Pricing Policy Proposed revisions Dec 2016
Resolution #14
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receive Report RCP 16-34, Proposed Changes to the User
Fee Policy;
AND THAT the User Fee Policy, be amended as per the attached draft;
AND THAT a By-law, be brought forward for Council’s consideration.
Carried
8.4.2. RCP 16-42 Rotary Clock Tower Agreement
RCP 16-42
Rotary Clock Tower Agreement
Staff to test the clock bells.
Council requested that the Town assume responsibility for the flags at the
Rotary Clock Tower.
Council Meeting Minutes, December 12, 2016 - 9 -
Resolution #15
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receive Report RCP 16-42, Rotary Clock Tower
Agreement;
AND THAT Council authorize the Mayor and Clerk to sign the Agreement
between the Town of Tillsonburg and the Rotary Club of Tillsonburg
regarding the Clock Tower;
AND THAT a By-law, be brought forward for Council’s consideration.
Carried
9. Staff Information Reports
9.1. RCP 16-41 – Liability Insurance Coverage for Facility Rentals
RCP 16-41
Insurance Rates
Staff to provide an update to Council on the Liability Insurance Coverage
program in Q1 of 2017.
Resolution #16
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receive Report RCP 16-42, Liability Insurance Coverage for
Facility Rentals, as information.
Carried
10. Committee Minutes & Reports
10.1. Minutes, Accessibility Advisory Committee
Minutes, November 9, 2016
10.2. Minutes, Airport Advisory Committee
Minutes, November 24, 2016
10.3. Minutes, Canada 150 Committee
Minutes, October 26, 2016
Minutes, November 11, 2016
Council Meeting Minutes, December 12, 2016 - 10 -
Minutes, November 21, 2016
10.4. Minutes, Heritage, Beautification & Cemetery Advisory Committee
Minutes, December 1, 2016
10.5. Minutes, Physician Recruitment Committee
Minutes, November 2, 2016
10.6. Minutes, Town Hall Project Committee
Minutes, November 24, 2016
Resolution #17
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receive the Minutes of the Accessibility Advisory Committee
for November 9, 2016, the Airport Advisory Committee for November 24,
2016, the Canada 150 Committee for October 26, 2016, November 11,
2016 and November 21, 2016, the Heritage, Beautification & Cemetery
Advisory Committee for December 1, 2016, the Physician Recruitment
Committee for November 2, 2016 and the Town Hall Project Committee
for November 24, 2016, as information.
Carried
Councillor Esseltine moved to Reconsider Resolution #10, Agenda item 8.1.6 as a
name had been missed in the original motion.
Moved By: Councillor Esseltine Seconded By: Councillor Adam
THAT Council receive Report CL 16-35, Canada 150 Community Leader
Program;
AND THAT Virginia Armstrong, Irene Hurley, Evan VanMoerkerke, Paul
Weaver and Councillor Esseltine, be nominated by Council as
Tillsonburg's Canada 150 Community Leaders;
AND THAT staff be directed to submit the nominations to the Federation
of Canadian Municipalities.
Carried
Council Meeting Minutes, December 12, 2016 - 11 -
11. Notice of Motions
12. By-Laws
By-Laws from the Meeting of Monday, December 12, 2016
Resolution #18
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
12.1. THAT By-Law 4051, A By-Law for the licensing, regulating and governing
of vehicles for hire within the municipality, including Group Transportation
Vehicles, Limousines, Accessible Taxicabs, Taxicabs, owners and drivers,
be read for a third and final reading and that the Mayor and the Clerk be
and are hereby authorized to sign the same and place the corporate seal
thereunto.
Carried
Resolution #19
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
12.2. THAT By-Law 4063, To appoint Dave Rushton as Director of Finance and
Treasurer;
AND THAT By-Law 4064, To amend By-Law 4013, being a by-law to
adopt the Town of Tillsonburg RCP Pricing Policy;
AND THAT By-Law 4065, Being A By-Law to Amend Zoning By-Law
3295 (ZN 7-16-08);
AND THAT By-Law 4066, To amend Schedule A of By-Law 3876, to
Define the Mandate, Membership, and Meeting Procedures for
Committees Established by The Corporation of the Town of Tillsonburg;
AND THAT By-Law 4067, To authorize an Agreement between The
Corporation of the Town of Tillsonburg and the Rotary Club of Tillsonburg;
AND THAT By-Law 4069, To Appoint a Committee of Adjustment for the
Town of Tillsonburg, be read for first, second and third and final reading
and that the Mayor and the Clerk be and are hereby authorized to sign the
same and place the corporate seal thereunto.
Carried
Council Meeting Minutes, December 12, 2016 - 12 -
Resolution #20
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
12.3. THAT By-Law 4068, To confirm the proceedings of Council at its meeting
held on the 12th day of December, 2016, be read for a first, second and
third and final reading and that the Mayor and the Clerk be and are hereby
authorized to sign the same, and place the corporate seal thereunto.
Carried
13. Items of Public Interest
Free Holiday Skates at the Community Centre. Visit www.tillsonburg.ca for more
information.
Christmas Penny Sale and Quilt Exhibition at Annandale National Historic Site.
Mayor’s Levee to be held Sunday, January 8, 2017 from 2 to 4 p.m. at Annandale
National Historic Site.
14. Adjournment
Resolution #21
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Council Meeting of Monday, December 12, 2016 be adjourned at 8:24 p.m.
Carried