161219 Canada 150 MIN=
ATTENDANCE:
Jami Stephenson, Chair Brian Stephenson Josiane DeCloet
Aleksandra Webber Virginia Armstrong Irene Hurley Community Members:
Virginia Armstrong
Irene Hurley Evan VanMoerkerke
Paul Weaver
Staff:
Jessica Mello
Patty Phelps Sarah Wade
Donna Wilson
Regrets
Councillor Esseltine Tricia Smith
1. Call to Order
The meeting was called to order at 4:35 p.m.
2. Adoption of Agenda
Resolution #1
Moved By: Aleksandra Webber By: Josiane DeCloet
THAT the Agenda as prepared for the Canada 150 Committee meeting of Monday,
December 19, 2016, be adopted.
Carried
The Corporation of the Town of Tillsonburg
Canada 150 Committee
Monday, December 19, 2016
4:30 p.m.
Council Chambers
200 Broadway, 2nd Floor
MINUTES
Canada 150 Committee Meeting Minutes, December 19, 2016 - 2 -
3. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
4. Adoption of the Committee Minutes of Previous Meeting
Resolution #2
Moved By: Josiane DeCloet Seconded By: Brian Stephenson
THAT the Minutes of the Canada 150 Committee meeting of November 21, 2016, and the
Joint Canada 150 meeting of December 5, 2016 be approved.
Carried
5. Community Leader Introductions & Update
The community Leaders introduced themselves and their backgrounds.
The committee members introduced themselves to the Community Leaders.
The committee agreed that Canada 150 promotional items should be purchased for the
Community Leaders.
Staff to review items that may be available through the Town Marketing Coordinator.
6. Accessibility Training
7.1 Customer Service & Ontario Human Rights Code
All members present received the AODA Customer Service Training.
7. Canada 150 Landing Page & Community Calendar
A visual of the landing page was displayed on the screen for the Committee to see.
Committee members and community leaders are encouraged to become familiar with the
landing page.
8. Canada 150 Marketing
8.1 Community Groups/Organizations/Service Clubs/School Listing
Free advertising agencies have been identified and will be provided to the committee by
Virginia Armstrong.
The list will be divided out to the committee members to contact the various
organizations and groups.
Canada 150 Committee Meeting Minutes, December 19, 2016 - 3 -
McLaughlin’s have been approached to add a Canada 150 component to the grand
opening of the Tillson House Bed & Breakfast. Irene Hurley to follow up with them.
Any marketing (ie. Posters, website content, advertising, brochures, etc.) for the Town’s
Canada 150 events should be sent through the Town’s Marketing Department to ensure
compliance with the Town’s branding. Colleen Pepper is the Town’s Marketing
Coordinator and will attend the next committee meeting to provide some guidelines and
to discuss possible promotional items. Colleen’s email address is
cpepper@tillsonburg.ca.
8.2 Committee Representatives – CKOT Radio & Rogers Television
CKOT, Brian Donlevy will be coming to meet the Committee Chair and Brian
Stephenson on Tuesday December 20, 2016 at 2:00 p.m.
The Community Leaders are to meet at 4:00 p.m. with Brian Donlevy also in Council
Chambers for a photo and interview.
Staff to set the date and time for the Rogers interview and once set will invite the entire
committee and the Community Leaders.
9. Other Business
9.1 Tree Canada Funding Program – Deadline February 17, 2017
Beautification Committee – Staff to send information regarding the Tree Canada
Funding Program to the chair of the committee for their review.
Committee to send out to any organizations that they think may be able to apply to the
Canada 150 Tree program.
Pot Luck Picnic in the Park every month was a suggestion for Canada 150 events.
People in the neighbourhoods would participate at the park near their homes.
Brian Stephenson, Jamie Stephenson and Irene Hurley will work together to find an
organization who may be interested in taking on this project.
There is a Canada 150 Challenge for kids age 8 to 18 to participate in a unique
experience.
Canada 150 Committee Meeting Minutes, December 19, 2016 - 4 -
Anyone approaching the schools to request pictures and stories of those submissions
to be provided to the Town through Aleksandra Webber.
These items will be included in the Tillsonburg Canada 150 memory box which is being
compiled by staff.
10. Next Meeting
The next meeting of the Canada 150 Committee will be held on Monday, January 16, 2017
at 4:30 p.m. in Council Chambers. “Happy Holidays!”
Staff to ensure the high school students are aware of all meetings.
11. Adjournment
Resolution #8
Moved By: Josiane DeCloet Seconded By: Irene Hurley
THAT the December 19, 2016 Meeting of the Canada 150 Committee, be adjourned at 5:28
p.m.
Carried