170124 Council Budget MIN
ATTENDANCE
Mayor Stephen Molnar
Councillor Maxwell Adam Councillor Penny Esseltine
Councillor Jim Hayes Councillor Chris Rosehart Councillor Brian Stephenson
Regrets: Deputy Mayor Dave Beres
Staff: David Calder, CAO
Donna Wilson, Town Clerk
Dave Rushton, Director of Finance/Treasurer Rick Cox, Director of Recreation, Culture & Parks
Kevin DeLeeBeeck, Director of Operations
Jeff Smith, Fire Chief Ashley Andrews, Manager of Human Resources
Geno Vanhaelewyn, Chief Building Official
Cephas Panschow, Development Commissioner Corey Hill, Manager of Parks & Facilities
Tricia Smith, Deputy Clerk 1. Call to Order
The meeting was called to order at 9:02 a.m.
2. Adoption of Agenda
Resolution #1
Moved By: Councillor Hayes Seconded By: Councillor Adam
THAT the Agenda as prepared for the Budget Council meeting of January 24, 2017 &
January 27, 2017, be adopted.
Carried
The Corporation of the Town of Tillsonburg
BUDGET COUNCIL MEETING
Tuesday, January 24, 2017
9:00 AM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
Council Meeting Minutes, January 24, 2017 2
3. Moment of Silence
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
5. Adoption of Council Minutes of Previous Meeting
5.1 Minutes, January 10, 2017
170110 Council Budget MIN
Resolution #2
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Minutes of the Budget Council Meeting of January 10, 2017, be approved.
Carried
Moved By: Councillor Adam Seconded By: Councillor Rosehart
THAT for the purposes of the Council Budget Meeting of January 24, 2017, and as
provided for in Procedural By-law 3511 that Councillor Hayes, be designated as Chair for
purposes of conducting the said meeting in the absence of the designated Chair
(Mayor).
Carried
6. Finance
6.1. 2017 Draft Budget Package
Section 5 - Operations
The Director of Operations provided a review of the Operations Business Plan.
Streetlights will be added to the Engineering Design Criteria.
Staff to continue discussions with the Ministry of Infrastructure regarding the new
requirements for Asset Management and funding opportunities.
Capital Infrastructure projects identified in the Airport Comprehensive Review to be
added to the 3-year outlook.
Staff will be providing a report to Council regarding the drainage channel as part of the
Paget & Rolling Meadows Drain Rehabilitation Project.
Councillor Adam left the meeting at 10:50 a.m.
Council recessed at 11:09 a.m.
Council Meeting Minutes, January 24, 2017 3
Council resumed at 11:21 a.m.
Section 8 - Building, Planning & By-Law
The Chief Building Official provided a review of the Building, Planning & By-Law
Business Plan.
Staff to look into putting conditions into place regarding the use of poster pole sleeves.
Staff will be providing a report to Council regarding Phase 2 of the Central Area Design
Study.
Section 10 - Capital Budget Overview
Section 11 - Long Term Debt Repayment
Section 12 - Consolidated PSAB Summary
Section 4 - HR
Resolution #3
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receive Section 5 (Operations), Section 8 (Building, Planning & By-Law),
Section 10 (Capital Budget Overview), Section 11 (Long Term Debt Repayment),
Section 12 (Consolidated PSAB Summary) and Section 4 (HR) of the 2017 Draft
Budget Package, as information.
Carried
Council recessed for Lunch at 12:00 noon.
Council resumed at 12:50 p.m.
6.2. FIN 17-03 Tax Rates Explained
FIN 17-03
Resolution #4
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receive Report FIN 17-03, Tax Rates, as information.
Carried
Council Meeting Minutes, January 24, 2017 4
6.3. FIN 17-04 Funding the Asset Management Plan
FIN 17-04
Resolution #5
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receive Report FIN 17-04, Funding the Asset Management Plan;
AND THAT council directs staff to bring forward a capital budget in the fall using the
amount of the increase in property value assessment (growth) towards funding the
Asset Management Plan.
Carried
6.4. FIN 17-05 Reserves
FIN 17-05
Reserve Policy
Resolution #6
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receive Report FIN 17-05, Reserves;
AND THAT Council directs staff to bring forward an updated reserve policy;
AND FURTHER THAT Council accepts the general reserve fund to be reported through
the use of proposed reserves.
Carried
6.5. FIN 17-02, Building Permit Cost Stabilization Reserve Fund
FIN17-02 Building Permit Cost Stabilization Reserve Fund
Report to be added to the January 27, 2017 Budget Council meeting Agenda for
deliberation.
Resolution #7
Moved By: Seconded By:
THAT Council receive Report FIN 17-02, Building Permit Cost Stabilization Reserve
Fund;
AND THAT Council establishes a Cost Stabilization Reserve Fund as an obligatory
reserve fund and related bank account.
Council Meeting Minutes, January 24, 2017 5
6.6. RCP 17-02 Budget Issue Paper - Utility Cost Increases
RCP 17-02 Budget Issue Paper - Utility Cost Increases
The Mysteries of Electricity Pricing in Ontario
Guide to Electricity Pricing in Ontario
Resolution #8
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receive Report RCP 17-02, Budget Issue Paper – Utility Cost Increases,
as information.
Carried
Discussion took place regarding the status of the Cultural Improvement Alliance (CIA)
program.
Staff to ensure that information posted on the CIA website and monitors is up to date.
6.7. CAO-HR 17-02, Telephone System Upgrade
CAO-HR 17-02 – Telephone System Upgrade
Resolution #9
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receive Report CAO-HR 17-02, Telephone System Upgrade, as
information.
Carried
6.8. Report CAO-HR 17-01 – Benefit Cost Summary
CAO-HR 17-01 Benefit Cost Summary
Resolution #10
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receive Report CAO-HR 17-01, Benefit Cost Summary, as information.
Carried
Council Meeting Minutes, January 24, 2017 6
6.9. OPS 17-03 White Paper - Business Case for 1.0 FTE Mechanic
OPS 17-03
Resolution #11
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receive Report OPS 17-03, White Paper – Business Case for 1.0 FTE
Mechanic, as information.
Carried
6.10. RCP 17-08 – Budget Issue Paper – Dog Park Project Update
RCP 17-08 - Budget Issue Paper - Dog Park Project Update
Report to be added to the January 27, 2017 Budget Council meeting Agenda for
deliberation.
Proposed Resolution #12
THAT Council receive Report RCP 17-08, Budget Issue Paper – Dog Park
Project Update, as information.
6.11. DCS 17-03, Highway 3 Business Park Update
Report DCS 17-03
Attachment - Report DCS 15-01
It is anticipated that the construction of the Highway 3/Clearview Drive
intersection will be completed by year end.
Proposed Resolution #13
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receive Report DCS 17-03, Highway 3 Business Park Update,
as information.
Carried
Council Meeting Minutes, January 24, 2017 7
6.12. RCP 17-06 – Budget Issue Paper Garden Bed Maintenance – Contract vs.
In-house
RCP 17-06 - Budget Issue Paper Garden Bed Maintenance ? Contract vs. In-
house
Resolution #14
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receive Report RCP 17-06, Budget Issue Paper Garden Bed
Maintenance – Contract vs. In-house, as information.
Carried
6.13. RCP 17-09 – Budget Issue Paper – Enhanced Beautification
RCP 17-09 - Budget Issue Paper - Enhanced Beautification
Staff to provide Council with a copy of the MOUD between the Town and the BIA.
Resolution #15
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receive Report RCP 17-09, Budget Issue Paper – Enhanced
Beautification, as information.
Carried
6.14. RCP 17-10 Budget Paper – Beautification – Oxford-Broadway Parkette
P 17-10 Budget Paper - Beautification - Oxford-Broadway Parkette
Resolution #16
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receive Report RCP 17-10, Budget Paper – Beautification –
Oxford-Broadway Parkette, as information.
Carried
Council recessed at 3:05 p.m.
Council resumed at 3:14 p.m.
Council Meeting Minutes, January 24, 2017 8
6.15. RCP 17-07 – Budget Issue Paper – User Fee Surcharge
RCP 17-07 - Budget Issue Paper - User Fee Surcharge
Resolution #17
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receive Report RCP 17-07, Budget Issue Paper – User Fee
Surcharge, as information.
Carried
6.16. 2017 Community Grant Request Summary
2017 Community Grant Request Summary
Resolution #18
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receive the 2017 Community Grant Request Summary, as
information.
Carried
7. By-Laws
By-Laws from the Meeting of January 24, 2017
Resolution #19
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT By-Law 4075, To confirm the proceedings of Council at its meeting held on the 24th
day of January, 2017, be read for a first, second and third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place the
corporate seal thereunto.
Carried
8. Adjournment
Resolution #20
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT the Budget Council Meeting of January 24, 2017 be adjourned at 3:46 p.m.
Carried