170302 Council AGDTable of Contents
Agenda 3
Minutes, February 13, 2017
170213 Council MIN 11
Dog Park Subcommittee
Appendix B - 2017 Dog Park 24
Applications for Red-Line Revision to Draft Approved Plan of
Subdivision and Zone Change- 32T-06005 & ZN 7-17-01 -
Performance Communities Realty Inc.
CASPO Report 2017-28 27
Report Attachments 36
Request for Extension of Draft Plan Approval- 32T-09004- Town
of Tillsonburg Industrial Subdivision
CASPO Report 2017-37 41
Report Attachments 44
Extension - Community Transportation Pilot Program - Request
for Funding
Extension - Community Transportation Pilot Program -
Request for Funding 46
Extension - Community Transportation Pilot Program -
Request for Funding 48
Extension - Community Transportation Pilot Program -
Request for Funding 49
CL 17-05 Council Composition
CL 17-05 - Council Composition 53
CL 16-29 Deputy Mayor Position 56
By-Law 4080 To Establish the Composition of Council 60
DCS 17-06 Lease with Chesterman Farm Equipment Inc
Report DCS 17-06 61
Lease Agreement 64
FIN17-07 Contributions to Reserves
FIN 17-07 Contributions to Reserves 72
OPS 17-06 Results for Tender RFT 2017-001 Riverview
Subdivision Reconstruction - Stage 2 of 2
OPS 17-06 Results for Tender RFT 2017-001 Riverview
Subdivision Reconstruction - Stage 2 of 2 73
RCP 17-19 – Canada 150 CIP Contribution Agreement
RCP 17-19 - Canada 150 CIP Contribution Agreement 76
Canada 150 CIP Contribution Agreement 77
RCP 17-16 - Oct-Dec 2016 RCP Departmental Activity Reports
RCP 17-16 - Oct-Dec 2016 RCP Departmental Activity
Reports 106
Oct-Dec 2016 Activity - Recreation Programs &
Services 107
Oct-Dec 2016 Activity - Culture & Heritage 112
Oct-Dec 2016 Activity - Parks & Facilities 115
1
Minutes, Accessibility Advisory Committee
170208 Accessibility Advisory Committee MIN 117
Minutes, Development Committee
161213 Development Committee MIN 120
170117 Development MIN 124
Minutes Special Awards Feb 7, 2017
Special Awards_2017-02-07_Minutes 129
Minutes Memorial Park Revitalization Committee - Jan 30, 2017
Memorial Park Minutes 2017-01-30 132
Minutes - PRC Feb 7, 2017
PRC 02_February 7 2017 - Minutes 136
BIA Minutes of January 10, 2017
BIAMeetingJanuary2017 (5)139
By-Law 4080 To Establish the Composition of the Municipal
Council of the Town of Tillsonburg
By-Law 4080 To Establish the Composition of Council 144
By-Law 4082, To enter into a Land Lease Agreement with
Chesterman Farm Equipment Inc.
By-Law 4082 145
Chesterman Lease 146
By-Law 4085, To Adopt a Schedule of Fees for certain
Municipal Applications, Service and Permits.
By-Law 4085 - 2017 Rates & Fees 154
Schedule A - 2017 Rates & Fees 155
By-Law 4087, To Confirm the Proceedings of the Council
Meeting of March 2, 2017.
By-law 4087 Confirming 179
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1. Call to Order
2. Adoption of Agenda
Proposed Resolution #1
Moved By: Seconded By:
THAT the Agenda as prepared for the Council meeting of Thursday, March 02, 2017 , be
adopted.
3. Moment of Silence
4. Disclosures of Pecuniary Interest and the General Nature Thereof
5. Adoption of Council Minutes of Previous Meeting
5.1. Minutes of the Meeting of
170213 Council MIN
Proposed Resolution # 2
Moved By: Seconded By:
THAT the Minutes of the Council Meeting of February 13, 2017, be approved.
6. Delegations and Presentations
6.1. Volunteer Achievement Award Presentation - John Morling
Presented By: Councillor Stephenson
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Thursday, March 02, 2017
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
AGENDA
3
Council Meeting – Agenda - 2 -
7. Committee Reports & Presentations
7.1. Dog Park Subcommittee
Presented By: Peter Luciani
Appendix B - 2017 Dog Park
Proposed Resolution # 3
Moved By: Seconded By:
THAT Council receive the presentation from the Dog Park Subcommittee;
AND THAT the matter be referred to staff to review and bring back a report and
recommendations at THE March 27, 2017 council meeting.
8. Public Meetings
8.1. Applications for Red-Line Revision to Draft Approved Plan of Subdivision and Zone
Change- 32T-06005 & ZN 7-17-01 - Performance Communities Realty Inc.
CASPO Report 2017-28
Report Attachments
Proposed Resolution # 4
Moved By: Seconded By:
THAT Council approve in principle the zone change application, File No. ZN 7-17-01, as
submitted by Performance Communities Realty Inc., for lands described as Part of Lot 7,
Concession 12 (Dereham), Parts 1-4 of 41R-9418, in the Town of Tillsonburg, to rezone
the subject lands to (R1A-H), (R1A- 18H), (R1A-19H), (R2-13H), (R2-14H), (R2-15H), &
(R3-13H) to facilitate the development of a residential draft plan of subdivision;
AND FURTHER THAT Council advise Oxford County that the Town supports the red-
line revisions to draft approved plan of subdivision, File No. 32T 06005, as submitted by
Performance Communities Realty Inc., prepared by Cyril J. Demeyere Consulting
Engineers, for lands described as Part of Lot 7, Concession 12 (Dereham), Parts 1-4 of
41R-9418, Town of Tillsonburg, showing 155 lots for single detached dwellings, and 7
lots for street-fronting townhouse dwellings.
9. Planning Applications
9.1. Request for Extension of Draft Plan Approval- 32T-09004- Town of Tillsonburg
Industrial Subdivision
CASPO Report 2017-37
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Council Meeting – Agenda - 3 -
Report Attachments
Proposed Resolution # 5
Moved By: Seconded By:
That Tillsonburg Council advise Oxford County that the Town supports a 3 year
extension to the draft approval of the Town Industrial Plan of Subdivision, (32T 09004),
for lands described as Part Lots 1 & 2, Concession 5 (Middleton), Town of Tillsonburg, to
March 9, 2020.
10. Information Items
11. Mayor
12. Quarterly Reports
13. Reports from Departments
13.1. Chief Administrative Officer
13.1.1. Extension - Community Transportation Pilot Program - Request for Funding
Extension - Community Transportation Pilot Program - Request for Funding
Extension - Community Transportation Pilot Program - Request for Funding
Extension - Community Transportation Pilot Program - Request for Funding
Proposed Resolution # 6
Moved By: Seconded By:
THAT Council receive report CAO 17-01 Extension Community Transportation Pilot
Program;
AND THAT the Town of Tillsonburg Council authorizes the submission to the Ministry of
Transportation of an application form in the amount of $50,000 for the extension of the
Community Transportation Pilot Program in the Town of Tillsonburg.
AND THAT Council authorizes the CAO to sign the completed application form.
13.2. Clerk’s Office
13.2.1. CL 17-05 Council Composition
CL 17-05 - Council Composition
CL 16-29 Deputy Mayor Position
By-Law 4080 To Establish the Composition of Council
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Council Meeting – Agenda - 4 -
Proposed Resolution # 7
Moved By: Seconded By:
THAT Council receives Report CL 17-05 Council Composition;
AND THAT By-law 4080, To Establish the Composition of the Municipal Council for the
Town of Tillsonburg be brought forward for Council’s consideration.
13.3. Development and Communication Services
13.3.1. DCS 17-06 Lease with Chesterman Farm Equipment Inc
Report DCS 17-06
Lease Agreement
Proposed Resolution # 8
Moved By: Seconded By:
THAT Council receive Report DCS 17-06 Lease with Chesterman Farm Equipment Inc;
AND THAT the Mayor and Clerk be authorized to enter into a lease agreement for the
lands described as:
(i) Unnamed Road adjacent to Lots 1612, 1613 and 1614, Part 2, Plan 41R-6496;
(ii) Unnamed Road adjacent to Lots 1612, 1613 and 1614;
(iii) Approximately five (5) acres of land located on the east side of Highway 19
(Vienna Road), legally described as Part Lot 1613, Plan 500, designated as part
of Part 2 on OXR39 and part of Part 3 on R-13; with Chesterman Farm
Equipment Inc. for a three year term expiring on December 31, 2019 subject to
the terms and conditions contained within the lease agreement;
AND THAT a bylaw be brought forward in that regard for Council consideration.
13.4. Finance
13.4.1. FIN17-07 Contributions to Reserves
FIN 17-07 Contributions to Reserves
Proposed Resolution # 9
Moved By: Seconded By:
THAT Council receives report FIN 17-07 Contributions to Reserves;
AND THAT $434,285 is contributed to reserves in 2016.
13.5. Fire and Emergency Services
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Council Meeting – Agenda - 5 -
13.6. Operations
13.6.1. OPS 17-06 Results for Tender RFT 2017-001 Riverview Subdivision
Reconstruction - Stage 2 of 2
OPS 17-06 Results for Tender RFT 2017-001 Riverview Subdivision Reconstruction - Stage 2 of 2
Proposed Resolution # 10
Moved By: Seconded By:
THAT Council receive Report OPS 17-06, Results for Tender RFT2017-001 Riverview
Subdivision Reconstruction – Stage 2 of 2;
AND THAT Council award Tender RFT2017-001 to Euro-Ex Construction of Woodstock,
ON at a cost of $718,139.25 (net HST included), the lowest bid received satisfying all
Tender requirements.
13.7. Recreation, Culture & Park Services
13.7.1. RCP 17-19 – Canada 150 CIP Contribution Agreement
RCP 17-19 - Canada 150 CIP Contribution Agreement
Canada 150 CIP Contribution Agreement
Proposed Resolution # 11
Moved By: Seconded By:
THAT Report RCP 17-19 – Canada 150 CIP Contribution Agreement be received;
AND THAT the Mayor and Clerk be authorized to sign the Contribution Agreement with
the Government of Canada for $128,300 under the Canada 150 Community
Infrastructure Program for the ‘‘Improvement of Memorial Park and Tillsonburg
Fairgrounds Project.
14. Unfinished Business
15. Staff Information Reports
15.1. RCP 17-16 - Oct-Dec 2016 RCP Departmental Activity Reports
RCP 17-16 - Oct-Dec 2016 RCP Departmental Activity Reports
Oct-Dec 2016 Activity - Recreation Programs & Services
Oct-Dec 2016 Activity - Culture & Heritage
Oct-Dec 2016 Activity - Parks & Facilities
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Council Meeting – Agenda - 6 -
Proposed Resolution # 12
Moved By: Seconded By:
THAT Council receive Report RCP 17-16 – Oct-Dec 2016 RCP Departmental Activity
Reports for information.
16. Committee Minutes & Reports
16.1. Minutes, Accessibility Advisory Committee
170208 Accessibility Advisory Committee MIN
Minutes, Development Committee
161213 Development Committee MIN
170117 Development MIN
Minutes Special Awards Feb 7, 2017
Special Awards_2017-02-07_Minutes
Minutes Memorial Park Revitalization Committee - Jan 30, 2017
Memorial Park Minutes 2017-01-30
Minutes - PRC Feb 7, 2017
PRC 02_February 7 2017 - Minutes
Proposed Resolution # 13
Moved By: Seconded By:
THAT Council receive the Minutes of the Accessibility Advisory Committee for February
8, 2017, the Development Committee for December 18, 2016 and January 17, 2017, and
the Special Awards Committee for February 7, 2017, and the Memorial Park
Revitalization Committee for January 30, 2017, and the Parks & Recreation Advisory
Committee for February 7, 2017, as information.
16.2. BIA Minutes of January 10, 2017
BIAMeetingJanuary2017 (5)
Proposed Resolution # 14
Moved By: Seconded By:
THAT Council receive the Minutes of the BIA as information.
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Council Meeting – Agenda - 7 -
17. Notice of Motions
18. Resolutions
19. Resolutions Resulting from Closed Session
20. By-Laws
By-Laws from the Meeting of Thursday, March 02, 2017
20.1 By-Law 4080, to Establish the Composition of Council
Proposed Resolution # 15
Moved By: Seconded By:
THAT By-Law 4080 , to Establish the Composition of Council, be read for a first and second
reading and this constitutes the first and second reading thereof.
20.2 By-Law 4082, To enter into a Land Lease Agreement with Chesterman Farm
Equipment Inc.
Proposed Resolution # 16
Moved By: Seconded By:
THAT By-Law 4082, To Enter into a Land Lease Agreement with Chesterman Farm
Equipment Inc., Chesterman Lease, be read for a first, second and third and final reading
and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
20.1. By-Law 4085, To Adopt a Schedule of Fees for certain Municipal
Applications, Service and Permits.
Proposed Resolution # 17
Moved By: Seconded By:
THAT By-Law 4085 - 2017 Rates & Fees, to Adopt a Schedule of Fees for certain Municipal
Applications, Service and Permits, be read for a third and final reading and that the Mayor
and the Clerk be and are hereby authorized to sign the same, and place the corporate seal
thereunto.
Schedule A - 2017 Rates & Fees
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Council Meeting – Agenda - 8 -
20.2. By-Law 4087, To Confirm the Proceedings of the Council Meeting of March 2, 2017.
Proposed Resolution # 18
Moved By: Seconded By:
THAT By-law 4087 To confirm the proceedings of Council at its meeting held on the 2nd day
of March, 2017, be read for a first, second and third and final reading and that the Mayor
and the Clerk be and are hereby authorized to sign the same, and place the corporate seal
thereunto.
21. Items of Public Interest
22. Adjournment
Proposed Resolution # 19
Moved By: Seconded By:
THAT the Council Meeting of Thursday, March 02, 2017 be adjourned at _____ p.m.
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ATTENDANCE Mayor Stephen Molnar
Deputy Mayor Dave Beres Councillor Maxwell Adam Councillor Penny Esseltine
Councillor Jim Hayes
Councillor Chris Rosehart Councillor Brian Stephenson
Staff: David Calder, CAO
Donna Wilson, Town Clerk Dave Rushton, Director of Finance/Treasurer
Kevin DeLeeBeeck, Director of Operations
Rick Cox, Director of Recreation, Culture & Parks Jeff Smith, Fire Chief
Tricia Smith, Deputy Clerk
1. Call to Order
The meeting was called to order at 6:00 p.m.
2. Adoption of Agenda
Resolution #1
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of Monday, February 13, 2017, be
adopted.
Carried
3. Moment of Silence
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, February 13, 2017
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
11
Council Meeting Minutes, February 13, 2017 - 2 -
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
5. Adoption of Council Minutes of Previous Meeting
5.1. Minutes of the Meeting of January 23, 2017 & February 2, 2017
170123 Council MIN
170202 Council Budget MIN
Resolution #2
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Minutes of the Council Meeting of January 23, 2017 and the Council Budget
Meeting of February 2, 2017, be approved.
Carried
6. Delegations and Presentations
6.1. Accessibility Achievement Award Presentation - St. Mary's Catholic Church
Presented By: Mayor Molnar & Councillor Stephenson
Mike Cerna, Accessibility Advisory Committee
Michael Kadey, Accessibility Advisory Committee
Robert Doerr, Accessibility Advisory Committee
Father Tom Ferrera and Teena Medonca representing St. Mary’s Catholic Church
attended and were presented with the Accessibility Achievement Award.
6.2. Highway 3 Big Otter Creek Bridge Rehabilitation
Presentation By: Fahmi Choudhury, MTO, Project Engineer
Tanya Cross, Dillon Consulting, Project Manager
Brandon Fox, Dillon, Environmental Planner
Veronica Blom, Dillon, Project Coordinator
Highway 3 Big Otter Creek Bridge Rehabilitation
Big Otter Creek Tillsonburg Council Presentation
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Council Meeting Minutes, February 13, 2017 - 3 -
Resolution #3
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receive the presentation regarding the Highway 3 Big Otter Creek Bridge
Rehabilitation;
AND THAT the Noise By-Law exemption request, be referred to Report OPS 17-04 for
consideration.
Carried
Council moved to Agenda Item 11.4.1 to consider Report OPS 17-04, Ministry of
Transportation, Highway 3 Big Otter Creek Bridge Rehabilitation.
11.4 Operations
11.4.1 OPS 17-04 MTO Hwy 3 Big Otter Creek Bridge Rehabilitation
OPS 17-04 MTO Hwy 3 Big Otter Creek Bridge Rehabilitation
Resolution #15
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receive Report OPS 17-04, Ministry of Transportation, Highway 3
Big Otter Creek Bridge Rehabilitation;
AND THAT Council exempt the Ministry of Transportation from Section 1.11 of
By-Law 3002, Tillsonburg Noise By-law, during the MTO Big Otter Creek Bridge
Rehabilitation project.
Carried
Council resumed the Order of Business.
7. Public Meeting
7.1. Application for Official Plan Amendment & Zone Change- OP 16-11-7 & ZN 7-16-09 -
Town of Tillsonburg Non-Profit Housing Corp.
CASPO 2017-24
Report Attachments
Draft Official Plan Amendment
Draft Zoning By-Law Amendment
Official Plan Amendment Application
Zone Change Application
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Council Meeting Minutes, February 13, 2017 - 4 -
Eric Gilbert, Development Planner, County of Oxford, appeared before Council and
presented CASPO Report 2017-24 for the applications for Official Plan Amendment &
Zone Change.
Opportunity was given for comments and questions.
The applicant Stephen Culig appeared before council in support of the applications.
Larry Scanlan appeared before council in opposition to the applications.
Mr. Scanlan expressed a number of concerns regarding the proposed development
including sites lines; number of tenants; future use of the property, water runoff, visitor
parking, impact on resale values for surrounding properties; and character of the
proposed building.
A request was made for Council comment on the site plan application.
Approximately (22) residents appeared in support of Mr. Scanlan’s presentation
opposing the proposed applications.
Norma Turner appeared before Council in opposition to the applications and expressed
concern for increased traffic; maintenance of the property; snow removal; and water
runoff.
John Puhr appeared before council in opposition to the applications and expressed
concern for water runoff from the property and the character of the proposed
development.
Ron Lang appeared before council in opposition to the applications and expressed
concern for the appearance of the proposed development and resale value of his home.
Ken Butcher appeared before council in opposition to the applications and noted
concern for the appearance of the proposed development; impact on resale values for
surrounding properties and traffic congestion.
Irene Clark appeared before council in opposition to the applications.
Staff to assist the Applicant with the facilitation of a meeting between the Applicant and
the neighbours.
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council defer the application to provide the opportunity for further options.
Carried
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Council Meeting Minutes, February 13, 2017 - 5 -
Resolution #4
Moved By: Seconded By:
THAT Council support the application to amend the Oxford County Official Plan (File
No. OP 16-11-7) as submitted by Town of Tillsonburg Non-Profit Housing Corp., for
lands located at 8 Hardy Avenue & 13 Sanders Street, in the Town of Tillsonburg to re-
designate the subject property from Low Density Residential to Medium Density
Residential to facilitate the construction of a one storey apartment building;
AND THAT Council approve-in-principle the zone change application submitted by
Town of Tillsonburg Non-Profit Housing Corp., whereby the lands described as Lots
598, 599 & 600, Plan 500, Part 1 of 41R-6762, Part 1 of 41R-6175, Part 1 of 41R-8912,
known municipally as 13 Sanders Street and 8 Hardy Avenue, are to be rezoned from
Low Density Residential Type 1 Zone (R1) to Medium Density Residential Zone (RM).
Deferred
8. Public Meeting
8.1 CASPO 2017-30 Tillsonburg Community Improvement Plan
CASPO 2017-30
Proposed Community Improvement Program
Eric Gilbert, Development Planner, County of Oxford and the Development
Commissioner, Town of Tillsonburg appeared before Council and presented CASPO
Report 2017-30 regarding the proposed Community Improvement Program.
Opportunity was given for comments and questions.
No member of the public appeared before council in support of or in opposition to the
proposed Community Improvement Plan and incentives.
Council passed the following resolution.
Resolution #5
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receive CASPO Report 2017-30, Tillsonburg Community Improvement
Plan;
AND THAT Council adopt the revised Community Improvement Program;
AND FURTHER THAT staff be directed to investigate and report back on the potential
development of a ‘New Central Area Retail Use Grant Program’ in Q2.
Carried
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Council Meeting Minutes, February 13, 2017 - 6 -
9. Committee Reports & Presentations
9.1 T:GO Call-n-Ride Business Plan – Community Transportation Pilot Program
Presentation By: Marty Graf, CEO, Community Living Tillsonburg
John Preston, Community Transportation Coordinator, T:GO
Fred Galloway, Consultant, Fred J Galloway Associates
Delegation Request - TGO
Business Plan
Presentation
Resolution #6
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receive the presentation regarding the T:GO Call-n-Ride Business Plan –
Community Transportation Pilot Program, as information;
AND THAT the matter, be referred to staff to review and bring back a report and
recommendations at a future council meeting.
Carried
Council recessed at 9:04 p.m.
Council resumed at 9:15 p.m.
9.2 PRA 17-02 Celebration Plaza
Presentation By: Ron Koudys, Landscape Architect
Committee Delegation Request
PRA 17-02 - Celebration Plaza
RCP 17-12 - Celebration Plaza Project
Resolution #7
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receive Report PRA 17-02, Celebration Plaza;
AND THAT Council approve the design of Tillsonburg’s Celebration Plaza as presented
including a bandshell-type multipurpose structure approximately 50’x25’ in size.
Carried
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Council Meeting Minutes, February 13, 2017 - 7 -
9.3 Canada 150 Committee Update
CAN 17-01 Canada 150 Celebration Tree Program
Delegation By: Jami Stephenson, Chair
Delegation Request
CAN 17-01, Canada 150 Celebration Tree Program
Resolution #8
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receive the delegation regarding the Canada 150 Committee Update;
AND THAT Council receive Report CAN 17-01, Canada 150 Celebration Tree Program;
AND THAT Council endorse the implementation of a Celebration Tree Program in 2017
to commemorate Canada’s 150th anniversary;
AND THAT the matter be referred to staff for review and a report be brought back to
Council on the process to implement the program.
Carried
9.4 HBC 17-01 Tree to Our Nature, Canada 150 Legacy Program - Grant Application Request
HBC 17-01 Tree to Our Nature Grant
Resolution #9
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receive Report HBC 17-01, Tree to Our Nature, Canada 150 Legacy
Program - Grant Application Request;
AND THAT Council direct staff to submit an application to the Tree for Our Nature,
Canada 150 Legacy Program for up to $5,000.
Carried
10. Budget Presentation
10.1 Final 2017 Budget
Presentation By: Dave Rushton, Director of Finance
Final 2017 Budget Presentation
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Council Meeting Minutes, February 13, 2017 - 8 -
Resolution #10
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receive the presentation regarding the Final 2017 Budget;
AND THAT the information presented, be referred to Report FIN 17-07 for consideration.
Carried
11. Reports from Departments
11.1. Clerk’s Office
11.1.1. CL 17-04, Committee Appointments
CL 17-04
Schedule A
Resolution #11
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receive Report CL 17-04, Committee Appointments;
AND THAT Wendy Cameron, Karen Smith and Paul Weaver, be appointed to the
Canada 150 Committee;
AND THAT a By-law, be brought forward for Council’s consideration.
Carried
Resolution
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council suspends Section 4.3.2 of procedural by-law 3511, to allow the
meeting to be extended past the curfew of 10:30 p.m.
Carried
11.2. Development and Communication Services
11.2.1. DCS 17-05 Building By-Law & Building Permit Fees
DCS 17-05 Building By-Law & Building Permit Fees
Proposed Building By-Law 4077
Current Building By-Law 3198
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Council Meeting Minutes, February 13, 2017 - 9 -
Resolution #12
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receive Report DCS 17-05, Building By-Law & Building Permit
Fees;
AND THAT By-Law 4079, being a By-law to provide for the administration and
enforcement of the Building Code Act and the establishment of building permit
fees, be brought forward for Council’s consideration.
Carried
Council moved to Agenda item 11.5.1 to consider Report RCP 17-17, Enhanced
Beautification Program – Updated.
11.5 Recreation, Culture & Park Services
11.5.1 RCP 17-17 - Enhanced Beautification Program – Updated
RCP 17-17 - Enhanced Beautification Program - Updated
Resolution #17
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receive Report RCP 17-17, Enhanced Beautification Program –
Updated;
AND THAT Council authorize staff to implement the enhanced beautification
program for 2017 as outlined in the report.
Carried
Council resumed the Order of Business
11.3 Finance
11.3.1 FIN 17-06 Rates and Fees
FIN 17-06 Rates and Fees
Schedule A 2017 Rates & Fees
Resolution #13
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receive Report FIN 17-06, Rates and Fees;
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Council Meeting Minutes, February 13, 2017 - 10 -
AND THAT By-Law 4085, To establish Rates & Fees for 2017, be brought
forward for Council’s consideration.
Carried
11.3.2 2017 Final Budget
FIN 17-07 Final Budget
2017 Business Plan - Finance
2017 Business Plan- Building-Planning-By-Law
2017 Business Plan- Human Resources
2017 Business Plan- Fire Services
2017 Business Plan- Operations Services
2017 Business Plan- Parks Recreation
2017 Business Plan - Economic Development Marketing
Resolution #14
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receive Report FIN 17-07, 2017 Business Plans and Budget;
AND THAT the 2017 Budget and Business Plans in the amount of $13,989,100,
be adopted;
AND FURTHER THAT a By-law, be brought forward setting the 2017 Tax Rates.
Carried
11.4 Operations
11.4.2 OPS 17-05 Hanger 3 - McCall Land Lease Agreement
OPS 17-05 Hanger 3 - McCall Land Lease Agreement
OPS 17-05 Attachment 1 - Hanger 3 - McCall Land Lease Agreement
Resolution #16
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receive Report OPS 17-05, Hanger 3 - McCall Land Lease
Agreement;
AND THAT the Mayor and Clerk, be authorized to execute the Land Lease
Agreement with Reid & Michelle McCall;
AND THAT a By-law, be brought forward for Council’s consideration.
Carried
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Council Meeting Minutes, February 13, 2017 - 11 -
12. Committee Minutes & Reports
12.1. Minutes, Canada 150 Committee
170130 Canada 150 MIN
12.2. Minutes, Heritage, Beautification & Cemetery Advisory Committee
170202 HBC MIN
12.3. Minutes, Memorial Park Revitalization Sub-Committee
170116 Memorial Park Revitalization MIN
170130 Memorial Park Revitalization MIN
JL Scott McLean Legacy Fund
12.4. Minutes, Museum Advisory Committee
Minutes, January 26, 2017
12.5. Minutes, Parks & Recreation Advisory Committee
170117 Parks & Recreation Advisory MIN
Resolution #18
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receive the Minutes of the Canada 150 Committee for January 30,
2017; the Heritage, Beautification & Cemetery Advisory Committee for February 2,
2017; the Memorial Park Revitalization Sub-Committee for January 16, 2017 and
January 30, 2017; the Museum Advisory Committee for January 26, 2017; and the
Parks & Recreation Advisory Committee for January 17, 2017, as information.
Carried
13. Notice of Motions
13.1. Notice of Motions for which previous notice was given
Staff to bring the matter before the Heritage, Beautification & Cemetery Advisory
Committee for review and comment.
Resolution #19
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Staff review the Town of Tillsonburg’s policy for Memorial Tree Donations
in order to make the program more affordable for the public and encourage the
donation of trees.
Carried
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Council Meeting Minutes, February 13, 2017 - 12 -
14. By-Laws
By-Laws from the Meeting of Monday, February 13, 2017
Resolution #20
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
14.1. THAT By-Law 4085, To Adopt a Schedule of Fees for certain Municipal
Applications, Service and Permits, be read for a first and second reading and this
constitutes the first and second reading thereof.
Carried
Resolution #21
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
14.2. THAT By-Law 4078, To amend Schedule A of By-Law 3876, to Define the
Mandate, Membership, and Meeting Procedures for Committees Established by
The Corporation of the Town of Tillsonburg;
AND THAT By-Law 4079, To provide for the administration and enforcement of
the Building Code Act and the establishment of building permit fees;
AND THAT By-Law 4081, To enter into an Airport Hanger Land Lease
Agreement with Reid & Michelle McCall;
AND THAT By-Law 4083, To Designate Lands within a Community Improvement
Project Area;
AND THAT By-Law 4084, To Adopt the Town of Tillsonburg Community
Improvement Plan, be read for a first, second and third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
Resolution #22
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
14.3. THAT By-Law 4086, To confirm the proceedings of Council at its meeting held on
the 13th day of February, 2017, be read for a first, second and third and final
reading and that the Mayor and the Clerk be and are hereby authorized to sign
the same, and place the corporate seal thereunto.
Carried
22
Council Meeting Minutes, February 13, 2017 - 13 -
15. Items of Public Interest
Family Day Fun at the Museum, Monday, February 20, 2017 - 10 a.m. to 4 p.m.
Tillsonburg Family Day at the Community Centre – 8 a.m. to 4:30 p.m.
16. Adjournment
Resolution #23
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT the Council Meeting of Monday, February 13, 2017 be adjourned at 10:52 p.m.
Carried
23
Tillsonburg Dog Park Site
Planning
A review of sites considered and recommendation.
1
Dog Park Committee
Formed in Sept 2016 from interested citizens that attended the June 23, 2016
Dog Park Meetings (afternoon & evening sessions)
10 Committee members:
Pete Luciani - Chair
Tyler Coghill - Co-chair
Rosanne Fillion - Treasurer
Sheena Larmer - Secretary
Shirley Yuill
Judy Carle
Mary Lou Crichton
Kelly Luciani
Dianne Langohr
Darcy Crossman 2
Initial Mandate
Research and recommend potential location(s) for the development of an
off leash dog park.
Research and recommend amenities to be included initially and in the
future for the off leash dog park.
Review fundraising opportunities to assist with the capital and operating
costs of an off leash dog park.
Report back the findings and recommendations to the Parks and Recreation
Committee.
Establish a volunteer management committee to oversee the operations of
an off leash dog park.
3
*Input from the June 23, 2016 Public Dog Park Meeting sessions,
as well as the previous 2009 Dog Park Committee report were
considered by this Committee.
Sites considered and reviewed for the
Tillsonburg Dog Park
Memorial Park
Gyulveszi Park
Cadman Park
Transfer Station
Participark
Elliott Fairbairn Centre
Soccer Park
Maple Lane School
4
List of Required and Preferred Amenities
for a Dog Park – As Per Public Meetings
Required
Parking
Fencing
Safe/Easy Accessibility At Park
Safe/Easy Accessibility To Park
Waste Receptacle/Removal
Access for Ongoing Maintenance
Preferred/Wanted
Access to Water for Dogs
Electricity
Access to Washroom Facilities
Trees and/or Shade
Benches/Picnic Tables
Possibility of Multiple Entrances
Limited Nuisance to Residential
Areas or Proper Zoning In Place
Currently (Active Use)
5
Recommended Sites
Memorial Park #1
Offers a central site.
Easy development and manageable cost
due to flat clear land being in place.
Great accessibility for local residents
with dogs and no backyard. (multiple
apartment units close by)
Accessible for those with limited
mobility.
Already being used as unofficial dog
park including waste management that
resembles that of dog park.
Size flexibility including potential
growth if needed.
Gyulveszi Park #2
Sight would require most residents to
drive.
Easy development and manageable cost
due to flat clear land being in place.
Would be limited for some residents
with mobility issues however better than
most other sites.
Mixed use park. Soccer fields, open play
space, park swings (new), etc.
Size flexibility including potential
growth if needed.
Playset along with soccer fields may
need to be moved if site selected.
*Additional detail in following slides
Memorial Park
7
Memorial Park
Parking: Gravel lot currently in place, would
only require minimal work to finish off.
Fencing: Full fencing would be needed unless
a deal could be worked out to attach and
repair the fence currently along the north
side.
Access At Park: The existing grassed area is
already mostly flat hard ground.
Access To Park: This is easily accessed by foot
by many different neighbourhoods and will
have parking for those who need to drive.
Waste: Currently being collected. (can is
mostly dog waste already)
Maintenance: Currently being maintained.
Water: Not currently in place but would be
accessible.
Electricity: Not currently in place but would
likely be accessible.
Washroom: Facilities at Community Centre
but could be addressed onsite with a Porta-
Potti.
Tree/Shade: Limited along one side of park.
Benches: None.
Multiple Entrances: Two entrances may be
ideal for this site.
Residential/Zoning: Active use zoning allows
for dog park.
Summary: This site checks the most boxes on
the list of needs and wants. This site provides
the site size and ground conditions required. It
is centrally located, drawing residents to a
multi use recreational area. It is easily
accessible from road, sidewalks or trails. This
area is already being used as an unofficial dog
k
8
Gyulveszi Park
9
Gyulveszi Park
Parking: Parking is available
Fencing: This site would require full fencing,
however, would appear to be a straight
forward install
Access At Park: This site would have easy
access for all.
Access To Park: Easy access for many walkers
and drivers
Waste: Yes
Maintenance: This site would require limited
additional maintenance
Water: No water currently at site, appears it
would be easy to run water in
Electricity: Likely feasible
Washroom: No – would be able to place porta-
potty on site. (not ideal in residential area)
Tree/Shade: Limited already available
Benches: Yes
Multiple Entrances: It would be possible.
Residential/Zoning: Major residential
surrounding park on two sides.
Summary: This site meets many of the list of
needs and wants. This site provides the site
size and ground conditions required. This site
is suitable for a dog park.
10
Memorial Park – Preferred Site
After establishing a list of wants and needs, the Tillsonburg Dog Park
Committee would like to move forward with the possibility of placing a dog
park at the Memorial Park site.
The area at Memorial Park is currently being used as a dog park by local
residents. A dog park at this location will continue to promote community
togetherness and events at the Community Centre.
Overall, based on the costing and development, this would provide the most
efficient and effective site versus all others reviewed.
11
Others Sites Reviewed by the
Tillsonburg Dog Park Committee
Cadman Park
13
Cadman Park
Parking: Limited Available – Limited Expansion
Fencing: None in place and would need full
development on difficult terrain
Access At Park: Very wet (flood plain), steep
hill to get to site, no current access for people
with limited mobility
Access To Park: Not located within walking
distance for majority of town – set off to the
far end of town
Waste: Currently in place and being collected
Maintenance: Difficult, heavy, wild/natural
growth, which would now need to be cleaned
up often
Water: No water at site with likely large cost to get water to site
Electricity: None at site & not likely financially feasible if ever needed
Washroom: No, would require porta-potty
Tree/Shade: Significant trees and shade already in place
Benches: None
Multiple Entrances: Would be possible to create more than one entrance but likely irrelevant as people would be required to come into the park from parking area
Residential/Zoning: Several residences overlook the spot where the site would be causing concern for execution. Area is overseen by Conservation Authority.
Summary: This site holds several key characteristics we would like for a park. However, due to the fact that the space is already used by non-dog walkers, has limited access for people with mobility issues, poor ground conditions during inclement weather and has major residential concerns, this site was a pass for the committee at this point.
14
15
Transfer Station
Transfer Station
Parking: Not currently in place; could build
cost effective parking with gravel
Fencing: No proper fencing at site
Access At Park: There would be easy access
to the park
Access To Park: Majority of users would have
to drive to the park, not centrally located to
anyone, and concern over conflicting use of
area and access with transfer station
Waste: None currently in place
Maintenance: Easy maintenance of area
Water: None currently in place, unsure of
access to water.
Electricity: Likely feasible
Washroom: None – would be porta-potty
Tree/Shade: Very minimal. Would need full
landscaping
Benches: None
Multiple Entrances: Yes, but would only need
1 as all would enter off the same area
Residential/Zoning: No residential, should be
able to zone correctly
Summary: Has some of the key needs for a
dog park. However, concerns of traffic and the
existing and future use of the area as well as
full development costs for a dog park, lead us
to believe this is less than an ideal site
16
Participark
17
Participark
Parking: Yes, more than adequate parking
available
Fencing: Full fencing would be needed at site
with potential for significant terrain issues
Access At Park: Potential sites would all be
part way down the path. All people would
need to walk into park.
Access To Park: Major concerns about the
entrance way and ground conditions during
wet times. This site would require most
people to drive
Waste: Currently being removed
Maintenance: Would need basic cutting as
well as likely trimming, removing trees.
Water: No water at site, unsure if possible
Electricity: No electricity at site, unsure if
possible
Washroom: Currently in place
Tree/Shade: Very good shade
Benches: Not currently in place
Multiple Entrances: Possible depending on
site
Residential/Zoning: The only site we saw
enough space for would put the park in the
closest spot to residential proximity.
Summary: This site brings forth many access
concerns during dry and wet times. There is
little clarity on where the park could actually
be located and still offer a safe, easy access.
18
Elliott Fairbairn Centre
19
Elliott Fairbairn Centre
Parking: Yes, parking currently available in
area.
Fencing: Inadequate fencing at site.
Access At Park: Access would not be an issue
for this area.
Access To Park: Off to one side of town but
would have a mixed access via cars and
walkers.
Waste: Yes.
Maintenance: Would take basic maintenance.
Water: Likely available at site.
Electricity: Likely available at site.
Washroom: No.
Tree/Shade: Mature trees currently in place.
Benches: No.
Multiple Entrances: Yes, this would be
possible.
Residential/Zoning: This site backs on to
residential housing on two sides.
Summary: This site has many of the qualities
we would be hoping for in a dog park.
However, as the recommendation for a dog
park previously failed at this location due to
residential opposition, this is not a fit to
revisit at this point.
20
Soccer Park
21
Soccer Park
Parking: Yes, but already has overflow issues.
Fencing: No fencing at site, major issues with
level of ground and terrain.
Access At Park: Would need to walk
substantial distance to get to the park. Would
require major development.
Access To Park: Majority of users would need
to access via car; may have limited or minimal
access in winter.
Waste: None.
Maintenance: Natural land would require
maintenance not currently performed.
Water: Water may be very costly.
Electricity: Not cost effective.
Washroom: No – would be able to place porta-
potty on site.
Tree/Shade: Natural growth.
Benches: No.
Multiple Entrances: No.
Residential/Zoning: Likely zoned for active
use which would be correct zoning for dog
park.
Summary: The site provides many of the
features wanted for a dog park. However due
to major congestion, seasonality of existing
use, and access issues, this would not be an
ideal location. It would also face major costs
versus many other sites.
22
Maple Lane School
23
Maple Lane School
Parking: Unsure if any would be available for
the park.
Fencing: Yes the majority of fencing needed
would already be in place.
Access At Park: The existing grassed area is
already mostly flat hard ground with fairly
easy access.
Access To Park: Easy access via car.
Waste: No.
Maintenance: This would be a new area to
maintain for the town.
Water: Not currently but would be likely easy
to get in.
Electricity: Not currently at site.
Washroom: None available. Porta-potty is a
possible option.
Tree/Shade: Very limited.
Benches: None.
Multiple Entrances: Not likely possible.
Residential/Zoning: This would be in the
middle of two school zones.
Summary: Due to the location near two
schools, this site is not appropriate for a dog
park. This is not town owned. Deal would need
to be reached with the owners for the space.
24
Thank You!
Appendix A - Draft dog park rules.
Appendix B - Draft budget and fundraising.
25
Appendix A - Draft set of rules from 2009 Dog Park Committee Report
Town of Tillsonburg’s Leash Free Dog Park
This Park is intended for leash free dog walking. It is not recommended that
leashed dogs are walked in this park. Please remove your dog’s leash after
entering the park. For the good functioning of the off-leash area, users are
required to respect the following rules.
1.Open from 6 am to 10 pm
2.Up to date vaccinations and license tags required
3.Use the off-leash area at your own risk
4.Leash your dog while entering and exiting
5.Keep your dog within sight and under verbal control
6.Clean up after your dog
7.Do not allow your dog to chase wildlife
8.No puppies under 4 months, female dogs in heat, sick dogs or
aggressive dogs
9.Dogs required by law to be leashed and muzzled must remain so while
in the off-leash area
10.No glass containers, food or toys
11.Children must be supervised by an adult
12.Parents are advised this site is not suitable for young children
Dog Park Budget - Small
Appendix B - Page 1
Dog Park (Small) - Limited Amenities
Item Est. Cost Description Donation Expected
Fencing $25,000.00 110 x 330 ft with divider for small dog park, 3 small gates, 1 large gate Funds
Signage $350.00 48x36 in rule sign (1), 16x12in entrance sign (2), 32x24 extra (2) - aluminium Funds
Garbage Pails $545.00 55 gallon steel drum with lid (2) - Uline Material
Seating $600.00 A frame picnic tables (3) - Uline Material & Labour
Trees $2,000.00 Large trees (3) Maples 12m, Medium (4) 9m, Small (6) 5m, Saplings (20)Material & Labour
Dog Waste Systems $325.00 Bag dispenser, sign and post (2) - Uline Funds
SubTotal Funds Need $28,820.00
Tax $3,746.60
Total Funds Need $32,566.60
Additional Items/Phases
Water to Dog Park End with simple tap/faucet above ground
Water Delivery Item $600 - $3000 Various delivery systems available
Pathway/Walkway
Moloc Garbage Disposal $2,000 Small Moloc disposal (1)
Dog Exercise Equipment $5,000 Canine Courtyard Essential Package from dog-on-it park.com (various possibilities
Gravel Parking Clean Up $250 Signs for parking area
1
24
Fundraising for Dog Park - Small
Appendix B - Page 2
Min $Unit Total Cost Unit Total
Naming Rights $5,000.00 1 $5,000.00 Name to be approved $500 1 $500.00
Post Sponsorship $65.00 120 $7,800.00 Small nameplate on post $10 120 $1,200.00
Picnic Table $250.00 3 $750.00 Medium name plate $15 3 $45.00
Personal Donation $5,000.00 1 $5,000.00 GoFundMe - Door to Door?5%$250.00
Corporate $10,000.00 1 $10,000.00 Material, labour and funds $0 1 $0.00
In Store Donation $1,500.00 1 $1,500.00 Partnership with retail/vet $150 1 $150.00
Events $2,500.00 1 $2,500.00 BBQ, Garage Sale, Pet Wash $0 1 $0.00
Trash Cans $250.00 2 $500.00 Medium name plate $15 2 $30.00
Tree Sponsorship $150.00 13 $1,950.00 Medium name marker $25 13 $325.00
Saplings by ______$500.00 1 $500.00 Sign $50 1 $50.00
$0.00
Est. Total Raised $35,500.00 Estimated Cost to Raise $2,550.00
Net Fundraising Total $32,950.00 2
25
Dog Park Budget - Basic
Appendix B - Page 3
Dog Park (Basic) - Limited Amenities
Item Est. Cost Description Donation Expected
Fencing $31,000.00 110 x 500 ft with divider for small dog park, 3 small gates, 1 large gate Funds
Signage $350.00 48x36 in rule sign (1), 16x12in entrance sign (2), 32x24 extra (2) - aluminium Funds
Garbage Pails $545.00 55 gallon steel drum with lid(3) - Uline Material
Seating $1,000.00 A frame picnic tables (5) - Uline Material & Labour
Trees $3,500.00 Large trees (6) Maples 12m, Medium (6) 9m, Small (10) 5m, Saplings (40)Material & Labour
Dog Waste Systems $325.00 Bag dispenser, sign and post (2) - Uline Funds
SubTotal Funds Need $36,720.00
Tax $4,773.60
Total Funds Need $41,493.60
Additional Items/Phases
Water to Dog Park End with simple tap/faucet above ground
Water Delivery Item $600 - $3000Various delivery systems available
Pathway/Walkway
Moloc Garbage Disposal $2,000 Small Moloc disposal (1)
Dog Exercise Equipment $5,000 Canine Courtyard Essential Package from dog-on-it park.com (various possibilities
Gravel Parking Clean Up $250 Signs for parking area
3
26
Report No: CASPO 2017-28 COMMUNITY AND STRATEGIC PLANNING
Council Date: March 2, 2017
To: Mayor and Members of Town of Tillsonburg Council
From: Eric Gilbert, Senior Planner, Community and Strategic Planning
Applications for Redline Changes to Draft Approved Plan of
Subdivision and Zone Change
32T-06005 & ZN7-17-01: Performance Communities Realty Inc
REPORT HIGHLIGHTS
• The proposed revised draft plan of subdivision consists of 155 lots for single detached dwellings, and 7 townhouse lots for 28 street-fronting townhouse dwellings serviced by extensions of Denrich Avenue, Wilson Avenue, Arnold Street and Dereham Drive. The
plan is to be developed in 2 phases.
• The applicant proposes a number of zoning amendments to permit increased lot
coverage, reduced rear yard depths, and reduced front yard depths for lots fronting Dereham Drive.
• The revised draft plan is consistent with the relevant policies of the 2014 Provincial Policy
Statement and the Official Plan. DISCUSSION
Background
OWNER: Performance Communities Realty Inc.
1 Barrie Boulevard St. Thomas ON N5P 4B9
LOCATION:
The subject lands are legally described as Part of Lot 7, Concession 12 (Dereham), Parts 1-4 of
41R-9418, Town of Tillsonburg. The lands are located east of Quarter Town Line Road, north of Sanders Crescent, west of Lowrie Crescent, and south of Concession St W in the Town of
Tillsonburg.
COUNTY OF OXFORD OFFICIAL PLAN:
Schedule “T-1” Town of Tillsonburg Land Use Plan - Residential Schedule “T-2” Town of Tillsonburg Residential Density Plan - Low Density Residential
Page 1 of 9 27
Report No: CASPO 2017-28 COMMUNITY AND STRATEGIC PLANNING
Council Date: March 2, 2017
TOWN OF TILLSONBURG ZONING BY-LAW NO. 3295:
Existing Zoning: Low Density Residential Type 1A Holding Zone (R1A-H) Low Density Residential Type 2 Holding Zone (R2-H)
Special Low Density Residential Type 3 Holding Zone (R3-2-H) Requested Zoning: Low Density Residential Type 1A Holding Zone (R1A-H)
Special Low Density Residential Type 1A Holding Zone (R1A-18H) Special Low Density Residential Type 1A Holding Zone (R1A-19H)
Special Low Density Residential Type 2 Holding Zone (R2-13H)
Special Low Density Residential Type 2 Holding Zone (R2-14H) Special Low Density Residential Type 2 Holding Zone (R2-15H)
Special Low Density Residential Type 3 Holding Zone (R3-13H)
PROPOSAL:
Applications have been received by the County of Oxford and Town of Tillsonburg to amend the
current Draft Approved Plan of Subdivision and Town Zoning By-law to facilitate the development of a residential plan of subdivision comprising 155 lots for single detached dwellings, and 7 townhouse lots for 28 street-fronting townhouse dwellings serviced by
extensions of Denrich Avenue, Wilson Avenue, Arnold Street and Dereham Drive. The plan is to be developed in 2 phases.
The subject lands are located east of Quarter Town Line, north of Sanders Crescent and west of Lowrie Crescent and have an area of approximately 12.6 ha (31 ac). Surrounding land uses include primarily low density residential development, consisting of single detached dwellings
and street-fronting townhouses. The subject lands are currently in agricultural production (cash crops).
The subject lands were originally draft approved in 2007, under subdivision file 32T-06005. Since 2007, two phases of the plan have been registered. The applicant has proposed the
following amendments to the draft approved plan of subdivision:
• The number of detached lots is decreased from 159 to 155;
• The number of townhouse dwellings changes from 29 to 28;
• The number of townhouse lots increases from 4 to 7;
• Dereham Drive ROW width increases from 20m to 22m and the intersection of Dereham
and Quartertown Line is aligned with existing Dereham Drive allowance west of Quartertown Line;
• Block 304 is removed as the walkway is no longer required;
• Street ROW geometry at 3 ‘elbows’ is adjusted;
• Rear property lines are adjusted for some lots to distribute ‘extra depth’ more proportionately.
An application for zone change has been submitted to facilitate the following changes:
1. R1(A) Zone Amendments:
• Rear yard depth (Lots 66 to 82 on Lowrie Crescent in Phase 2): amend to reduce from
10.5 m (34.4 ft) current requirement to permit minimum rear yard depth of 7.0 m (22.9 ft);
• Lot Coverage: Refer to Plate 2 (increase coverage on some lots);
• Exterior side yard: amend to permit 4.5 m (14.7 ft) minimum exterior side yard;
Page 2 of 9 28
Report No: CASPO 2017-28 COMMUNITY AND STRATEGIC PLANNING
Council Date: March 2, 2017
• Covered decks, patios and porches (Lots 66 to 82 on Lowrie Crescent in Phase 2): –
amend to permit structure to project 4.0 m (13.1 ft) into rear yard and amend to permit 3.0 m (9.8 ft) minimum setback between projection and rear property line.
2. R2 Zone Amendments:
• Front yard depth (Lots 35 to 42 on Dereham Drive in Phase 1): Amend to permit 5.0 m (16.4 ft) minimum front yard depth;
• Rear yard depth: amend to permit 6.0 m (19.6 ft) minimum rear yard depth;
• Lot Coverage: Refer to Plate 2 (increase coverage on some lots);
• Exterior Side Yard: amend to permit 4.5 m (14.7 ft) minimum exterior side yard;
• Covered decks, patios and porches: amend to permit structure to project 3.0 m (9.8 ft)
into rear yard and amend to permit 3.0 m minimum setback between projection and rear property line.
3. R3-2 Zone Amendments:
• Rear yard depth: amend to permit 6.0 m (19.6 ft) minimum rear yard depth;
• Lot Coverage: amend to reduce maximum permitted lot coverage to 50%;
• Covered decks, patios and porches: amend to permit structure to project 3.0 m (9.8 ft)
into rear yard and amend to permit 3.0 m minimum setback between projection and rear property line;
• Rezone Lot 80 Denrich Drive in Phase 1 from R3-2 to R2.
The applicant has indicated that the purpose of these requests is to accommodate an increased prevalence and popularity of covered porches and covered decks in the construction of new dwellings, and to ensure that the applicant’s home designs and footprint will fit on irregularly
shaped lots. Plate 1, Location Map with Existing Zoning and 2015 Aerial Photography, shows the location of
the subject property and the existing zoning in the immediate vicinity.
Plate 2, Applicant’s Proposed Zoning and Permitted Lot Coverages, depicts the proposed
maximum permitted lot coverage and requested zoning amendments.
Plate 3, Existing Draft Plan, shows the existing draft plan and portions that have been registered
to date.
Plate 4, Proposed Redline Changes, depicts the proposed amendments to the street and lot
fabric for this portion of the draft plan of subdivision.
Plate 5, Proposed Revised Draft Plan provides the layout of the proposed revised draft plan of
subdivision.
Comments
2014 Provincial Policy Statement
The 2014 Provincial Policy Statement (PPS) provides policy direction on matters of provincial
interest related to land use planning and development. Under Section 3 of the Planning Act,
where a municipality is exercising its authority affecting a planning matter, such decisions “shall be consistent with” all policy statements issued under the Act.
Page 3 of 9 29
Report No: CASPO 2017-28 COMMUNITY AND STRATEGIC PLANNING
Council Date: March 2, 2017
Section 1.1.2 of the Provincial Policy Statement (PPS) directs that sufficient land shall be made
available through intensification, redevelopment and if necessary, designated growth areas, to accommodate an appropriate range and mix of employment opportunities, housing and other land uses to meet projected needs for a time horizon of up to 20 years.
Section 1.4.1 of the PPS sets out policies which are intended to provide for an appropriate range of housing types and densities required to meet projected requirements of current and
future residents. To accommodate this, planning authorities shall maintain at all times the ability to accommodate residential growth for a minimum of 10 years through residential intensification,
redevelopment and if necessary, lands which are designated and available for residential
development.
Section 1.6 directs municipalities to efficiently utilize existing infrastructure and public service
facilities prior to the establishment of new facilities.
Official Plan
The subject lands are designated ‘Low Density Residential’ according to the Town of Tillsonburg Residential Density Plan, as contained in the County of Oxford Official Plan.
The policies of Section 10.3.3 (Plans of Subdivision and Condominium) provide that County and Town Council will evaluate applications for a plan of subdivision on the basis of the requirements of the Planning Act, as well as criteria including, but not limited to, the following:
• Conformity with the Official Plan;
• The availability of community services such as roads, water, storm and sanitary sewers, waste disposal, recyclable collection, public utilities, fire and police protection, parks,
schools and other community facilities;
• The accommodation of Environmental Resources and the mitigation of environmental
and human-made constraints;
• The reduction of any negative effects on surrounding land uses, transportation networks
or significant natural features;
• The design of the plan to be integrated into adjacent developments, and;
• The design of the plan is to be compatible with the natural features and topography of the site, and proposals for extensive cut and fill will be discouraged.
As a condition of draft plan approval, County Council will require an applicant to satisfy conditions prior to final approval and registration of the plan. The applicant will be required to
meet the conditions of the draft approval within the specified time period, failing which, draft plan
approval may lapse. Additionally, to provide for the fulfillment of these conditions, and for the installation of services according to municipal standards, County Council shall require the
applicant to enter into a subdivision agreement with the area municipality and, where necessary, the County, prior to final approval of the plan.
Zoning By-Law
The subject lands are currently zoned ‘Low Density Residential Type 1A Holding Zone (R1A-H)’, ‘Low Density Residential Type 2 Holding Zone (R2-H)’ & ‘Special Low Density Residential Type 3 Holding Zone (R3-2-H)’ in the Town of Tillsonburg Zoning By-law. The applicant
proposes to rezone portions of the lands to ‘Special Low Density Residential Type 1A Holding
Page 4 of 9 30
Report No: CASPO 2017-28 COMMUNITY AND STRATEGIC PLANNING
Council Date: March 2, 2017
Zone (R1A-18H)’, ‘Special Low Density Residential Type 1A Holding Zone (R1A-19H)’, ‘Special
Low Density Residential Type 2 Holding Zone (R2-13H)’, ‘Special Low Density Residential Type 2 Holding Zone (R2-14H)’, ‘Special Low Density Residential Type 2 Holding Zone (R2-15H)’, & ‘Special Low Density Residential Type 3 Holding Zone (R3-13H)’.
The special provisions outlined above (and described in detail previously in this report) are being requested to provide for reductions to the exterior side yard width, required rear yard
depth, increased maximum lot coverage, increased permitted projections for covered porches and decks, and reduced front yard depth for selected lots in the proposed plan of subdivision.
Agency Comments
The development proposal was circulated to those agencies that were considered to have an interest in the proposal.
The Town of Tillsonburg Engineering Department indicated that they have reviewed the (amended) final Stormwater Management Report and are in general agreement with the report
conclusions and recommendations. Any concerns or revisions can be addressed through the review and approval of subdivision design drawings.
The Town of Tillsonburg Building and By-law Services Department indicated that they have no
comments or concerns with the proposal.
The County of Oxford Public Works Department provided the following comments:
• With regard to the existing sanitary sewer on Dereham Drive (installed by the County/Town in 2010±), Oxford County Public Works has confirmed that there are no
outstanding contributions/connection fees owed by the Applicant.
• Oxford County will contribute to the cost associated with providing sanitary sewer
service to existing developed properties (5 in total) on Lowrie Crescent. Based on the phasing plan, this sewer installation is scheduled in Phase 2; Cost sharing details will be
confirmed prior to Subdivision Agreement execution for Phase 2.
The Tillsonburg Chamber of Commerce indicated that they support these applications.
Canada Post indicated that Canada Post will provide mail delivery service through centralized Community Mail Boxes (CMBs). Canada Post requests that the developer provide Canada Post
with the excavation date for the first foundation/ first phase as well as the date development work is scheduled to begin. Finally, please provide the expected installation dates for the CMB pads. Please note the following requirements:
• The developer will consult with Canada Post to determine suitable permanent locations for the Community Mail Boxes. The developer will then indicate these
locations on the appropriate servicing plans.
• The developer agrees, prior to offering any units for sale, to display a map on the
wall of the sales office in a place readily accessible to potential homeowners that
indicates the location of all Community Mail Boxes within the development, as approved by Canada Post.
• The developer agrees to include in all offers of purchase and sale a statement which advises the purchaser that mail will be delivered via Community Mail Box. The
Page 5 of 9 31
Report No: CASPO 2017-28 COMMUNITY AND STRATEGIC PLANNING
Council Date: March 2, 2017
developer also agrees to note the locations of all Community Mail Boxes within the development, and to notify affected homeowners of any established easements
granted to Canada Post to permit access to the Community Mail Box.
• The developer will provide a suitable and safe temporary site for a Community Mail
Box until curbs, sidewalks and final grading are completed at the permanent
Community Mail Box locations. Canada Post will provide mail delivery to new residents as soon as the homes are occupied.
The developer agrees to provide the following for each Community Mail Box site and to
include these requirements on the appropriate servicing plans:
• Any required walkway across the boulevard, per municipal standards
• Any required curb depressions for wheelchair access, with an opening of at least two metres (consult Canada Post for detailed specifications)
• A Community Mailbox concrete base pad per Canada Post specifications.
The Ontario Provincial Police have indicated that they have no comments or concerns with the
proposed development.
Public Comments
Notice of Complete Application letter was sent to surrounding property owners on January 24, 2017. Notice of public meeting was sent to public agencies and surrounding property owners
on February 13, 2017. To date, no concerns have been received from the public.
Planning Review i) Official Plan
Planning staff are satisfied that the use of the subject lands for low density residential purposes, consisting of single detached dwellings and street-fronting townhouse dwellings complies with the relevant policies of the Provincial Policy Statement and the County Official Plan with respect
to promoting efficient development and land use patterns and accommodating an appropriate range and mix of residential uses to meet long-term needs.
The maximum net residential density for an individual development in the Low Density Residential District is 30 units/ha (12 units/ac.) and the minimum net residential density shall be
15 units/ha (6 units/ac.). Based on the review of the revised subdivision design, the density is
19.5 unit/ha (7.7 units/ac.) and is a form of residential development envisioned in the Official Plan policies.
ii) Plan of Subdivision
With regard to subdivision design, it should be noted that the proposed lot fabric and lot sizes
are similar to other developments in Town, and the proposed modifications are minor changes to the draft approved lot fabric. The changes to lots on the west side of Wilson Avenue are also
required due to the elimination of a 3.0 m pedestrian block that no longer connects to Quarter Town Line.
Page 6 of 9 32
Report No: CASPO 2017-28 COMMUNITY AND STRATEGIC PLANNING
Council Date: March 2, 2017
With regard to the policies of Section 10.3 (Plans of Subdivision and Condominium) which
require the developer to address a series of standard review criteria concerning the adequacy of servicing, environmental impacts, transportation networks and integration with surrounding developments, Staff note that the required studies and reports have been received and
reviewed through this Office and agency circulation. The proposed changes to the lot and road fabric have been made to accommodate requests from the Town (i.e. widening of the Dereham Drive ROW from 20 m to 22 m), or to more equally distribute lot frontage and depth and
irregular lot shapes.
The proposed changes to the townhouse lots are to provide for lots with 4 townhouse units,
rather than 8 as originally contemplated.
Planning staff are satisfied that the proposed red-line amendments to the draft approved lot
fabric and road allowances are appropriate, and no additional conditions of draft plan approval are required as any concerns can be addressed through development agreements and the
review and approval of detailed engineering designs of the revised draft plan or subdivision.
iii) Zoning By-law Amendment
The subject lands are currently zoned ‘R1A-H’, ‘R2-H’ & ‘R3-2H’ in the Town of Tillsonburg Zoning By-law. The applicant is proposing to create two (2) separate R1A-special zones, and
three (3) separate R2-Special zones to implement requested special provisions, and implement
the storm water management report’s conclusions respecting lot coverages.
Planning staff recommend that the holding provisions affecting the lands continue to be in place until appropriate development agreements have been signed for each of the proposed phases.
Below is a summary table of the applicant’s requested zoning for the proposed draft plan of subdivision:
Lots Proposed
Zoning
Requested Provisions
1-10 R1A-18 H • Maximum lot coverage of 40% in lieu of standard maximum permitted lot coverage of 35%
66-82 R1A-19 H • 4.5 m (14.76‘) exterior side yard width in lieu of required 7.5 m (24.6’);
• Maximum lot coverage of 40% in lieu of standard maximum permitted lot coverage of 35%;
• 7.0 m (23’) rear yard depth in lieu of required 10.5 m (34.5’);
• Covered decks, patios & porches to be permitted 3 m (9.84’) from rear lot line
35-42 R2-13H • Maximum lot coverage of 45% in lieu of standard maximum permitted lot coverage of 40%;
• 6.0 m (19.69’) rear yard depth in lieu of required 7.5 m (24.6’);
• 4.5 m (14.76‘) exterior side yard width in lieu of required 7.5 m (24.6’);
• Covered decks, patios & porches to be permitted 3.0 m (9.84’) from rear lot line
• 5.0 m (16.4’) front yard depth in lieu of required 6.0 m (19.7’)
4-8, 27-30,
59-61
R2-14H • Maximum lot coverage of 35% in lieu of standard maximum permitted lot
coverage of 40%;
• 6.0 m (19.69’) rear yard depth in lieu of required 7.5 m (24.6’);
• 4.5 m (14.76‘) exterior side yard width in lieu of required 7.5 m (24.6’);
• Covered decks, patios & porches to be permitted 3.0 m (9.84’) from rear
lot line
Page 7 of 9 33
Report No: CASPO 2017-28 COMMUNITY AND STRATEGIC PLANNING
Council Date: March 2, 2017
Lots Proposed Zoning Requested Provisions
1-3,
9-26, 31-34.
40-58, 62-63,
62-74, 80
R2-15H • Maximum lot coverage of 45% in lieu of standard maximum permitted lot coverage of 40%;
• 6.0 m (19.69’) rear yard depth in lieu of required 7.5 m (24.6’);
• 4.5 m (14.76‘) exterior side yard width in lieu of required 7.5 m (24.6’);
• Covered decks, patios & porches to be permitted 3.0 m (9.84’) from rear lot line
64-65
75-79
R3-13H • Maximum lot coverage of 50% in lieu of maximum permitted lot coverage of 55%;
• 6.0 m (19.69’) rear yard depth in lieu of required 7.5 m (24.6’);
• Covered decks, patios & porches to be permitted 3.0 m (9.84’) from rear lot line
The applicant has indicated that the proposed increase in permitted lot coverage and reduced
exterior side yard width for selected lots within the subdivision will allow for greater flexibility of housing designs and types, and will allow for covered porches, which have been a feature in
many newer homes. The reduced rear yard depth will only apply to lots that do not abut existing residential development. The increased lot coverage and impervious surface has been accounted for in the revised and amended storm water management plan, and any required
amendments to storm water infrastructure can be addressed through the review of engineering design approvals. The reduced exterior side yard will be similar to other properties in Town and
is not expected to create any negative impacts as the lots will all front on local streets and there
is sufficient separation between the travelled portion of the road and the building envelope.
Reduced rear yard depths are being requested for lots that do not abut existing residential
properties. The reduced rear yard depth will allow the applicant to use varying dwelling designs on lots with slightly irregular shapes and dimensions that would reduce the building envelope.
The applicant is also requesting special provisions to allow covered decks, patios and porches
on these lots to be located 3.0 m (9.84’) from the rear lot line. Town Building and Engineering staff have reviewed these requests and note that although there will be reduced area available
for small accessory structures (in some instances, the 3.0 m drainage easement adjacent to the rear lot line on some lots) they do not have any concerns with the request.
As previously mentioned, Planning Staff have reviewed the draft plan and it appears that all of the lots intended for single detached dwellings and street-fronting townhouse dwellings meet the relevant provisions of the Zoning By-law and the requested special provisions maintain the
general intent and purpose of the Zoning By-law.
iv) Conclusions
It is the opinion of Planning staff that the proposed draft plan of subdivision, and proposed
zoning by-law amendments are consistent with the policies of the Provincial Policy Statement,
maintain the intent and purpose of the Official Plan with respect to the policies of the ‘Low Density Residential’ designation.
It is therefore recommended that Town Council approve-in-principle the requested zone change and support the requested red-line changes to the draft approved plan of subdivision.
Page 8 of 9 34
Report No: CASPO 2017-28 COMMUNITY AND STRATEGIC PLANNING
Council Date: March 2, 2017
RECOMMENDATIONS
That the Council of the Town of Tillsonburg approve in principle the zone change
application, File No. ZN 7-17-01, as submitted by Performance Communities Realty Inc.,
for lands described as Part of Lot 7, Concession 12 (Dereham), Parts 1-4 of 41R-9418, in the Town of Tillsonburg, to rezone the subject lands from ‘Low Density Residential
Type 1 A Holding Zone (R1A-H)’, ‘Low Density Residential Type 2 Holding Zone (R2-H)’, and ‘Special Low Density Type 3 Holding Zone (R3-2H)’ to ‘Low Density Residential Type 1A Holding Zone (R1A-H)’, ‘Special Low Density Residential Type 1A Holding Zone
(R1A-18H)’, Special Low Density Residential Type 1A Holding Zone (R1A-19H)’, ‘Special Low Density Residential Type 2 Holding Zone (R2-13H)’, ‘Special Low Density Residential Type 2 Holding Zone (R2-14H)’, ‘Special Low Density Residential Type 2 Holding Zone
(R2-15H)’, ‘Special Low Density Residential Type 3 Holding Zone (R3-13H)’ to facilitate the development of a residential draft plan of subdivision;
And further, that the Council of the Town of Tillsonburg advise Oxford County that the Town supports the red-line revisions to draft approved plan of subdivision, File
No. 32T-06005, as submitted by Performance Communities Realty Inc., prepared by Cyril
J. Demeyere Consulting Engineers, for lands described as Part of Lot 7, Concession 12 (Dereham), Parts 1-4 of 41R-9418, Town of Tillsonburg, showing 155 lots for single
detached dwellings, and 7 lots for street-fronting townhouse dwellings. SIGNATURES
Authored by: original signed by Eric Gilbert, MCIP RPP, Senior Planner
Approved for Submission: original signed by Gordon K. Hough, RPP Director
Page 9 of 9 35
January 20, 2017
This map is a user generated static output from an Internet mapping site andis for reference only. Data layers that appear on this map may or may not beaccurate, current, or otherwise reliable. This is not a plan of survey
Legend
2150
Notes
NAD_1983_UTM_Zone_17N
107 Meters
Environmental Protection/Flood Overlay
Flood Fringe
Floodway
Environmental Protection (EP1)
Environmental Protection (EP2)
Zoning Floodlines/Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority Regulation Limit
Regulatory Flood And Fill Lines
Zoning (Displays 1:16000 to 1:500)
36
37
38
39
40
Report No: CASPO 2017-37
COMMUNITY AND STRATEGIC PLANNING Council Date: March 2, 2017
To: Mayor and Members of Tillsonburg Council
From: Eric Gilbert, Senior Planner, Community and Strategic Planning
Request for Extension to Draft Approved Plan of Subdivision
32T-09004: Town of Tillsonburg Industrial Subdivision
REPORT HIGHLIGHTS
The Town of Tillsonburg has initiated a request to extend the draft plan approval for the Town’s Industrial Subdivision for a further three years.
Agency circulation did not indicate any concerns with the proposed extension.
Planning staff recommend support of the three year extension to grant additional time to satisfy the conditions of draft plan approval and allow for the registration of the industrial
plan of subdivision.
DISCUSSION
Background
APPLICANT/OWNER: Town of Tillsonburg
200 Broadway, Suite 204, Tillsonburg ON N4G 5A7
LOCATION:
The subject lands are described as Part of Lots 1 & 2, Concession 5, in the former Township of
Middleton, now in the Town of Tillsonburg. The lands are located on the south side of
Highway 3, between Bayham Drive and the CNR Right of Way.
OFFICIAL PLAN: Schedule “T-1” Town of Tillsonburg Land Use Plan – Industrial and Environmental
Protection TOWN OF TILLSONBURG ZONING BY-LAW NO. 3295:
Existing Zoning: General Industrial Zone (MG) & Future Development Zone (FD)
41
Report No: CASPO 2017-37 COMMUNITY AND STRATEGIC PLANNING
Council Date: March 2, 2017 PROPOSAL:
The Town-owned industrial plan of subdivision on the subject property received draft plan approval in March 2011, and draft plan approval was extended for a 3 year period in 2014.
The draft plan proposes to facilitate the development of an industrial plan of subdivision comprising 4 blocks for industrial purposes and one block for a stormwater management pond. The proposed subdivision will be accessed from Highway 3 via an internal street and end in a
proposed cul-de-sac.
The subject lands are owned by the Town of Tillsonburg. The subject lands are presently vacant
and consist of approximately 24.12 ha (59.59 acres).
No part of this approved draft plan of subdivision has been registered to date. The draft plan
approval was extended in 2014, with a lapse date of March 9, 2017.
Plate 1 – Location Map with Existing Zoning indicates the location of the subject property and
the existing zoning in the immediate vicinity.
Plate 2 – Proposed Draft Plan of Subdivision depicts the proposed draft plan of subdivision.
Application Review Agency Comments
The request for extension to draft approval was circulated to a number of public agencies. No concerns were raised by commenting agencies.
Planning Analysis Town staff is requesting a 3 year draft plan extension, to March 9, 2020, to allow for registration
and servicing of the lands within this draft plan of subdivision. Town staff have indicated that due to the reconstruction of Highway 3 by the Ministry of Transportation, the Town was not able
to construct the required turning lanes and intersection improvements. As well, the scope of
work within the MTO road allowance was increased, necessitating extra design work. It is expected that the servicing of the lands and registration of the draft plan will occur in the near
future.
The County of Oxford Public Works Department indicated that they have no concerns with the
extension.
From a planning perspective, the extension of the draft approval is appropriate as development
has been delayed as a result of on-going work and construction within the Highway 3 road
allowance and weak demand for vacant industrial land from 2011-2015. The Town’s 2017 draft budget currently contains funding for detailed design and construction of the Highway 3
intersection as per Ministry of Transportation standards. Future budget requests will include funding for the construction of Clearview Drive South and associated Storm Water Management facilities in subsequent years as approved by Council and as determined by market conditions.
Since the Town intends to progress with the development, a 3 year extension to March 9, 2020 would be appropriate.
Page 2 of 3 42
Report No: CASPO 2017-37 COMMUNITY AND STRATEGIC PLANNING
Council Date: March 2, 2017 RECOMMENDATION
1. That Tillsonburg Council advise Oxford County that the Town supports a 3 year
extension to the draft approval of the Town Industrial Plan of Subdivision,
(32T-09004), for lands described as Part Lots 1 & 2, Concession 5 (Middleton), Town of Tillsonburg, to March 9, 2020.
SIGNATURES
Authored by: Eric Gilbert, MCIP, RPP, M. Sc,
Senior Planner
Approved for submission: Gordon K. Hough, RPP Director
ATTACHMENTS
Report Mapping Plate 1, Existing Zoning and Location Map
Plate 2, Draft Plan of Subdivision
Page 3 of 3 43
TILLSONBURG44
W:\DRAFTING\WORK\2009\0904_DRAFTPLAN.dwg, 12/3/2010 3:31:05 PM, cchuter,1:1Cyril J. Demeyere Limited
P.O. Box 606, 261 Broadway
Tillsonburg, Ontario. N4G 4J1
Tel: 519-688-1000
866-302-9886
Fax: 519-842-3235
cjdleng@oxford.net
KEY PLAN
H I G H W A Y
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45
Report Title Extension Community Transportation Pilot
Program – Request for Funding
Report No. CAO17-01
Author David Calder
Meeting Type Council Meeting
Council Date March 2, 2017
Attachments
• LETTER FROM MINISTRY OF
TRANSORTATION – TRANSIT POLICY BRANCH
• REQUEST TO EXTEND FUNDING FORM
RECOMMENDATION
THAT Council receive report CAO 17-01 Extension Community Transportation Pilot Program;
AND THAT the Town of Tillsonburg Council authorizes the submission to the Ministry of
Transportation of an application form in the amount of $50,000 for the extension of the
Community Transportation Pilot Program in the Town of Tillsonburg.
AND THAT Council authorizes the CAO to sign the completed application form.
EXECUTIVE SUMMARY
The Town of Tillsonburg was successful in 2015 in receiving a $100,000 from the Ministry of
Transportation for the Community Transportation Pilot Program which was to expire March 31,
2017. The Town subsequently entered into a Transfer Payment Agreement with the Government
of Ontario. The Community Transportation Pilot Grant Program has been taking place under the
guidance of the Community Transportation Pilot Grant Program Steering Committee. The
Ministry of Transportation announced on January 25th, 2017 the extension of the Community
Transportation Pilot Grant Program between April 1, 2017 and March 31, 2018 and the
availability of up to a maximum of $50,000 to continue providing better coordination and more
frequent transportation services across communities.
CONSULTATION/COMMUNICATION
The Community Transportation Pilot Grant Program Steering Committee is interested in
extending the Community Transportation Pilot Grant Program. Similar to the original program,
the municipality, if interested in participating in the extension program, is required to complete
the Request for Funding form by March 3, 2017.
A copy of the letter from the Ministry of Transportation and the Request for Funding form are
attached.
Page 1 / 2 Extension - Community Transportation Pil.docx
46
COMMUNITY STRATEGIC PLAN IMPACT
As noted in the Community Strategic Plan (CSP), the Community Transportation Program would
meet the CSP’s action items of exploring alternative transportation options and implement and
market a transportation program.
FINANCIAL IMPACT/FUNDING SOURCE
The Request for Funding is for an additional $50,000 which does not require any matching funds
from the Town of Tillsonburg under the Extended Community Transportation Pilot Grant Program. The Town will be required to enter into an agreement which will amend the current
Transfer Payment Agreement (TPA), incorporating a 2017-2018 operating budget. Related
documents will include a certificate of insurance for the extended period and delegation of
signing authority and authority to extend the program which is noted in the recommended
resolution. It is also anticipated that the $50,000 will not fund the full amount of the current Community Transportation Pilot Program through to March 31, 2018. As a result the community
partners will be required to continue to participate in the same manner as they do under the
current program.
It should be noted that staff have consulted with the MTO and have determined that an
application for dedicated transit gas tax can also be applied for in conjunction with receiving the Extended Community Transportation Pilot Grant. The grant funds cannot be considered the
municipality’s contribution towards the gas tax funding. A separate report regarding the
possibility of accessing dedicated transit gas tax will be before Council later in March as the
annual contribution period is April 1 to March 31.
Page 2 / 2 CAO
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48
49
50
51
52
Report Title Council Composition
Report No. CL 17-05
Author Donna Wilson, Town Clerk
Meeting Type Council Meeting
Council Date February 13, 2017
Attachments CL 16-29 Deputy Mayor Position By-Law Council Composition
RECOMMENDATION
THAT Council receives Report CL 17-05 Council Composition;
AND THAT By-law 4080, To Establish the Composition of the Municipal Council for the Town of
Tillsonburg be brought forward for Council’s consideration.
EXECUTIVE SUMMARY
At the Council meeting of October 11, 2017 Council passed the following resolution and direction
for staff.
“Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receive Report CL 16-29, Deputy Mayor Position;
AND THAT Council approve in principle, THAT for the next Municipal Election the Deputy Mayor
position be removed from the ballot and a Mayor and six (6) Councillors be elected at large.
Carried”
Direction was given to staff to provide a follow-up report to Council and include public comments
on the Deputy Mayor position.
BACKGROUND
Staff initiated a survey in November 2016 which carried through until January 12, 2016. The
survey polled residents regarding whether the Deputy Mayor position should be eliminated or
not, interest for internet voting and interest in the use of ranked ballots for the 2018 election. A
link to the survey was posted on the Town website, as well as publicized on Town monitors, in
several editions of the Tillsonburg Updates section of the Tillsonburg News and available in
paper format at the Customer Service Centre and the Town Corporate Office. A total of (53)
Page 1 / 3 CL 17-05 - Council Composition.docx
53
Municipal Election Surveys were received - (46) surveys were received electronically through the
Town’s website and (7) surveys were received in paper format. The result of the survey
regarding the Deputy Mayor position was, 22 in favour of eliminating the position, and 30 against
eliminating the position and 1 was inconclusive. The survey allowed for residents to receive
additional information on the question however no one made such a request. Due to the very
few surveys received staff is of the opinion that the results are inconclusive.
The following are excerpts from the Municipal Act, 2001, S.O. 2001, c.25:
217. (1) Without limiting sections 9, 10 and 11, those sections authorize a local municipality to
change the composition of its council subject to the following rules:
1. There shall be a minimum of five members, one of whom shall be the head of council.
2. The members of council shall be elected in accordance with the Municipal Elections Act,
1996.
3. The head of council shall be elected by general vote.
4. The members, other than the head of council, shall be elected by general vote or wards or
by any combination of general vote and wards.
5. The representation of a local municipality on the council of an upper-tier municipality shall
not be affected by the by-law of the local municipality under this section. 2001, c. 25,
s. 217 (1); 2006, c. 32, Sched. A, s. 92 (1).
Section 220 of the Municipal Act authorizes a municipality to change the titles for its head of
council and other members of its council.
Section 242 of the Municipal Act, 2001 states that a municipality may appoint a member of
council to act in the place of the head of council when the head of council is absent, refuses to
act or the office is vacant. Such member would have all the powers and duties of the head of
Council in his/her absence.
DISCUSSION
There is no requirement in the Municipal Act to either appoint or to elect a Deputy Mayor for a
municipality. The Act allows municipalities to appoint a member of Council to act in the place of
the Mayor should he be absent or unable to fulfil those duties. Most municipalities who do not
have a Deputy Mayor appoint an Acting Mayor either on a rotating basis or appoint one councilor
at the beginning of each year for a one year term.
Council approved, in principle that the Deputy Mayor Position be removed from the 2018 ballot
and that Council be composed of a Mayor and six Councillors for the next term of Council. The
elimination of the Deputy Mayor position would not change the number of members on Council,
Page 2 / 3
54
only the composition of members. The by-law regarding the composition of council for the 2018
– 2022 term of council is before council for consideration.
CONSULTATION/COMMUNICATION
A review of a number of municipalities was done and that information was communicated in
Report CL 16-29 which is attached for your review. It appears that the majority of larger
municipalities in Ontario do not have an elected Deputy Mayor while statistics indicate that for
smaller ‘like size’ municipalities the ratio is half and half.
FINANCIAL IMPACT/FUNDING SOURCE
Currently the Deputy Mayor is remunerated at $13,656.24 per year and a Councillor position is
remunerated at $12, 337.52 per year. The Council Budget will be slightly reduced by
approximately $1,218.72 per year, if council approves the change in composition on Council.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
Section 1 – Excellence in Local Government
1.3 Demonstrate accountability – Citizens are aware of ongoing Council initiatives.
Page 3 / 3
55
Report Title Deputy Mayor Position
Report No. CL 16-29
Author Donna Wilson, Town Clerk
Meeting Type Council Meeting
Council Date October 11, 2016
Attachments
RECOMMENDATION
THAT Council receives Report CL 16-29 Deputy Mayor Position;
AND THAT Council Choose Option 2, THAT for the next Municipal Election the Deputy Mayor
position be removed from the ballot and a Mayor and six (6) Councillors be elected at large.
EXECUTIVE SUMMARY
AT the Council meeting of September 12, 2016, Council passed the following resolution:
“Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council directs the Clerk to investigate and report back no later than October 11, 2016 on
the process to possibly eliminate the position of the Deputy Mayor from the composition of
Tillsonburg Town Council.
Carried”
BACKGROUND
In November of 2002 Council passed By-Law 3036 to establish the number of elected members
on Council. This by-law increased the composition of Council from a Mayor and 5 Councillors to
a Mayor, an elected Deputy Mayor and 5 Councillors. Prior to this in 2000 to 2003 a by-law was
passed to appoint Councillors to act as a Deputy Mayor on three months terms.
Section 217 (1) of the Municipal Act, allows a local municipality to change the composition of its
council subject to the following rules:
1. There shall be a minimum of five members, one of whom shall be the head of council.
Page 1 / 4 CL 16-29 Deputy Mayor Position.docx
56
2. The members of council shall be elected in accordance with the Municipal Elections
Act, 1996.
3. The head of council shall be elected by general vote.
4. The members, other than the head of council, shall be elected by general vote or wards
or by any combination of general vote and wards.
5. The representation of a local municipality on the council of an upper-tier municipality shall not be affected by the by-law of the local municipality under this section. 2001,
c. 25, s. 217 (1); 2006, c. 32, Sched. A, s. 92 (1).
Section 220 of the Municipal Act authorizes a municipality to change the titles for its head of council and other members of its council.
Section 242 of the Municipal Act, 2001 states that a municipality may appoint a member of
council to act in the place of the head of council when the head of council is absent, refuses to
act or the office is vacant. Such member would have all the powers and duties of the head of
Council in his/her absence. The head of council is the Mayor for the Town of Tillsonburg and
Section 225 of the Act sets out the role of the head of council which includes: acting as chief
executive officer of the municipality; presiding over council meetíngs; providing leadership to
council; representing the municipality at official functions; and carrying out the duties of the head
of council under the Municipal Act, 2001 or any other Act.
The Town’s Procedural By-Law 3511 section 4.5 refers to the Deputy Mayor to act in the
absence of the Mayor and in the case of the Absence of the Deputy Mayor that a chair shall be
appointed by motion of the members. There are no further duties of the Deputy Mayor described
in the by-law.
There is no requirement in the Municipal Act to either appoint or to elect a Deputy Mayor for a
municipality. The Act allows municipalities to appoint a member of Council to act in the place of
the Mayor should he be ascent or unable to fulfil those duties. Most municipalities who do not
have a Deputy Mayor appoint an Acting Mayor. The average process is to appoint members to
assume the Mayor's role in instances where the Mayor is absent or has a conflict of interest that
precludes him/her from performing his/her duties on a rotating basis through by-law following
each municipal election .
Generally on Councils who have six (6) members plus a Mayor, each councillor is appointed for
a term of two months each year to perform acting Mayor duties as required. This term is usually
for a month or two at a time. The City of Woodstock appoints an Acting Mayor through a
nomination for a one year term. In January of each year there is a nomination process for an
Acting Mayor and if there are multiple nominations then the Clerk would oversee an internal
election process. Council could either appoint an acting Mayor on a rotating basis or follow a
nomination process to fill the role for a specified term. The process to either appoint or nominate
Page 2 / 4 CAO
57
an Acting Mayor/Deputy Mayor would be the first order of business for the newly elected council
after each Municipal Election and a by-law would be brought forward for the appointment(s).
CONSULTATION/COMMUNICATION
A review of (20) similarly sized municipality’s was conducted to determine if their municipal
council had an appointed Deputy Mayor position. Eleven of the twenty-two Councils polled have
an appointed Deputy Mayor/Acting Mayor position and eleven have an elected Deputy Mayor position.
Municipality Size of Council Deputy Mayor
Town of Pelham 7
Town of Petrolia 7 No
St. Mary’s 7 No
St. Thomas 8 No
Smith Falls 7 no
Town of Erin 6 No
Township of South West Oxford 7 No
Township of Blandford-Blenheim 5 No
Township of Norwich 5 No
Township of Zorra 5 No
Woodstock 7 No
Municipality Size of Council Deputy Mayor
Goderich 7 Yes
Ingersoll 7 Yes
Middlesex Centre 7 Yes
Aylmer 7 Yes
Municipality of Bayham 5 Yes
Town of Hanover 7 Yes
Thames Centre 5 Yes
Township of East Zorra Tavistock 7 Yes
Township of Perth East 7 Yes
Town of Essex 7 Yes
Town of Tecumseth 7 Yes
Of the fifteen larger municipalities polled (approximately double our population), thirteen (13) did
not have an elected Deputy Mayor position and two (2) had a Deputy Mayor position elected at
large. Those municipalities who do not have an elected Deputy Mayor include, Barrie, Halton
Hills, Stratford, Clarington, Whitchurch-Stouffville, Pelham, Whitby, Richmond Hill, Orillia,
Newmarket, Milton, Fort Erie and Belleville. Vaughan and Owen Sound had a Deputy Mayor
elected at large.
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58
Suggested options/resolutions that staff reviewed are as follows:
Option 1 – Do nothing and retain the elected Deputy Mayor position for the Town of Tillsonburg:
THAT Council receives Report CL 16-29, Deputy Mayor Position as information;
AND THAT Council retains the Deputy Mayor position for the Town of
Tillsonburg.
Option 2 – That for the next Municipal Election a Mayor and six (6) Councillors be elected at large:
THAT Council receives Report CL 16-29, Deputy Mayor Position;
AND THAT for the next Municipal Election the Deputy Mayor position be removed from the ballot and a Mayor and six (6) Councillors be elected at
large.
FINANCIAL IMPACT/FUNDING SOURCE
Currently the Deputy Mayor is remunerated at $13,656.24 per year and a Councillor position is
remunerated at $12, 337.52 per year. The Council Budget will be slightly reduced by
approximately $1,218.72 per year.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
Council as a whole demonstrates an excellence in local government and accountability through
increased opportunities for citizens and stakeholders to be included in oversight on municipal
operations.
Page 4 / 4 CAO
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THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 4080
BEING A BY-LAW to establish the Composition of the Municipal Council for the Town of
Tillsonburg.
WHEREAS Section 217(1) of the Municipal Act authorizes a local municipality to change the
composition of its council;
AND WHEREAS Section 220 of the Municipal Act authorizes a municipality to change the titles for
its head of council and other members of its council;
AND WHEREAS The Council of the Corporation of the Town of Tillsonburg deems it is
necessary and expedient to change the title of Deputy Mayor to Councillor.
THEREFORE the Council of the Town of Tillsonburg enacts as follows:
1. THAT the Municipal Council for the Town of Tillsonburg shall consist of a Mayor and
six (6) Councillors for a total of seven (7) Council members who shall all be elected at large.
2. THAT By-Law 3036, passed on the 12th day of November, 2002, which
established the composition of Council to include the Deputy Mayor position is
hereby repealed.
3. THAT This By-Law shall come into full force and effect for the 2018 Municipal Election.
READ A FIRST AND SECOND TIME THIS 13th DAY OF February, 2017.
READ A THIRD AND FINAL TIME AND PASSED THIS 2nd DAY OF March, 2017.
______________________
MAYOR Stephen Molnar
________________________
TOWN CLERK Donna Wilson
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Report Title Lease with Chesterman Farm Equipment Inc
Report No. DCS 17-06
Author Cephas Panschow
Meeting Type Council Meeting
Council Date MARCH 2, 2017
Attachments Lease agreement
RECOMMENDATION
THAT Council receive Report DCS 17-06 Lease with Chesterman Farm Equipment Inc;
AND THAT the Mayor and Clerk be authorized to enter into a lease agreement for the lands described as: (i) Unnamed Road adjacent to Lots 1612, 1613 and 1614, Part 2, Plan 41R-6496;
(ii) Unnamed Road adjacent to Lots 1612, 1613 and 1614;
(iii) Approximately five (5) acres of land located on the east side of Highway 19
(Vienna Road), legally described as Part Lot 1613, Plan 500, designated as part of Part 2 on OXR39 and part of Part 3 on R-13;
with the Chesterman Farm Equipment Inc for a three year term expiring on December 31, 2019
subject to the terms and conditions contained within the lease agreement;
AND THAT a bylaw be brought forward in that regard.
EXECUTIVE SUMMARY
The purpose of this report is to seek Council approval to enter into a lease agreement with Chesterman Farm Equipment Inc to enable them to use a portion of the Town’s industrial lands for the purposes of a recreational vehicle racing track with the potential to support Tillsonburg’s
tourism sector through increased visitors. The lease would be conditional on the Lessee
obtaining zoning approval at their cost.
BACKGROUND
Chesterman Farm Equipment Inc made a delegation to Council at the October 24, 2016 Council
meeting and staff were directed to review options for race site locations and provide a report to
Council. On November 28, 2016, Council approved the following resolution: THAT Council receive Report DCS 16-37, Lease Request from Chesterman
Farm Equipment Inc.;
AND THAT staff be directed to bring back a lease agreement for Council’s consideration for the lands described as:
(i) Unnamed Road adjacent to Lots 1612, 1613 and 1614; and,
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(ii) Part Lot 1613, Plan 500, designated as Part 1 & 2 on OXR39 & Part 4 on
OXR44, more particularly described as part of Part 1, Plan 41R-8019,
And consisting of approximately 5 acres of non-arable land for a three-year term
expiring on December 31, 2019.
Subject Property – Vienna Road Lands
Subsequent to this, a lease has been prepared as attached. Staff is recommending that the
lease be approved subject to the Lessee obtaining a temporary rezoning to permit the proposed
use. Should the use not be approved, the lease would be terminated.
The lease provides that the Lessee will pay a base rent and be responsible for any tax,
maintenance and insurance costs. In addition to this, the Lessee may be required to upgrade
the existing gate (at Vienna Road) or install a new one to the Town’s satisfaction. The purpose
of the gate is to secure the property when the Lessee is not using the property.
The Lessee will also be required to restore the lands, upon either expiration or termination of the
lease, to substantially the same condition as they were prior to their use of the lands.
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62
COMMUNITY STRATEGIC PLAN
Supporting the request by Chesterman Power Products appears to be consistent with the
Town’s Community Strategic Plan:
Section Action Item Comment
4.2 Provide a variety
of leisure and cultural
opportunities to suit
all interests
Parks and Recreation to
measure success to-date of
implementing the
recommendations / action items
of the Community Parks,
Recreation & Cultural Strategic
Master Plan
While this item refers specifically to
the Recreation and Cultural Strategic
Master Plan, this initiative would be a
private sector initiative that would
increase the number of leisure
opportunities in the community.
CONSULTATION/COMMUNICATION
The Lessee has circulated an information brochure to the neighbouring properties in advance of
making a zone change application. In addition to this, adjacent properties within 120 metres of
the subject property would be sent a Planning notice with respect to the zone change application once it is received.
The proposed lease has been reviewed with the Town’s solicitor and their advice has been
incorporated into this agreement.
FINANCIAL IMPACT/FUNDING SOURCE
Staff is proposing a lease rate of $500 per acre for the five acre property and this would result in
annual revenue of $2,500, which would be allocated to the Economic Development budget (as is
rental revenue for industrial lands leased for agricultural purposes). The Lessee would be
responsible for the costs of making applications for approval, improving the lands, obtaining
insurance, property taxes and any other costs related to the use of the lands.
There would also be some tax revenue generated for the Town although this is expected to be
minor ($1,000 to $1,500). However, there would also be the potential for additional spending by
visitors in the local economy.
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Report Title Contributions to Reserves
Report No. FIN 17-07
Author JANELLE COSTANTINO
Meeting Type Council Meeting
Council Date MARCH 2, 2017
Attachments None
RECOMMENDATION
THAT Council receives report FIN 17-07 Contributions to Reserves;
AND THAT $434,285 is contributed to reserves in 2016.
EXECUTIVE SUMMARY
Throughout the course of the year capital projects identified in the 2016 Budget were completed under budget. Staff is requesting the following items be contributed to Reserves.
Description Reserve Fund Amount
#010 Domain Controller Server IT 5,000
#011 Corporate Office Workstation General 13,626
#078 Disposal of Fleet Assets Fleet 21,916 #229 Annual resurfacing Roads 16,430
#233 Riverview stage 1 Roads 70,000
#303 Future Parking lots Parking 21,407
#411 TCC Conceptual Plans Recreation, Culture & Parks 25,000 #443 Transfer Station Improvements Transfer Station 21,100
#504 Implementation of masterplan Recreation, Culture & Parks 12,100
#635 Coronation Park Pavilion Recreation, Culture & Parks 30,000
#679 Outdoor Pool Maintenance Recreation, Culture & Parks 25,000 #803 Project Satellite General 172,706
Total $ 434,285
FINANCIAL IMPACT/FUNDING SOURCE
The 2016 results will include an additional contribution to reserves of $434,285.
COMMUNITY STRATEGIC PLAN IMPACT
N/A
Page 1 / 1 Contributions to Reserves
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Report Title Results for Tender RFT2017-001 Riverview Subdivision
Reconstruction – Stage 2 of 2
Report No. OPS 17-06
Author Eric Flora, P.Eng., Manager of Engineering
Meeting Type Council Meeting
Council Date March 2, 2017
Attachments • None
RECOMMENDATION
THAT Council receive Report OPS 17-06, Results for Tender RFT2017-001 Riverview
Subdivision Reconstruction – Stage 2 of 2;
AND THAT Council award Tender RFT2017-001 to Euro-Ex Construction of Woodstock,
ON at a cost of $718,139.25 (net HST included), the lowest bid received satisfying all
Tender requirements.
SUMMARY
Tenders were called for the Riverview Subdivision – Stage 2 of 2 Reconstruction Project of Hillyndale Road (between Potters Road to 75 metres north of Hillside) and Highland Drive as
shown in Figure 1. There were twenty three (23) plan takers and a total of seven (7) bids were
received on February 15, 2017, with the lowest bid from Euro-Ex Construction at $718,139.25
(net HST included).
The reconstruction of Hillyndale Road and Highland Drive will involve the installation of new
watermain, storm sewers, catch basins, sidewalks, new granular material and asphalt road surface including curb and gutter and all required boulevard and driveway restoration.
The tender was advertised on the Town of Tillsonburg website, the Tillsonburg News, ESolutions and Biddingo. Results of the tender are summarized as follows:
Bidder Location Bid Amount
1. Euro-Ex Construction Woodstock, ON $ 718,139.25
2. Oxford Civil Group Inc. Woodstock, ON $ 732,951.19
3. 598424 Ontario Ltd. London, ON $ 774,947.31
4. Titan Group Construction Inc. Dutton, ON $ 773,179.63
5. 291 Construction Ltd. Dorchester, ON $ 864,771.18
6. Omega Contractors Inc. London, ON $ 872,384.51
7. Morley’s Contracting Ltd. Brantford, ON $ 903,490.82
The above bids include net HST of 1.76%.
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The lowest bid amount is comprised of $233,948.43 County and $484,190.82 Town costs. The bids also include a $25,000 contingency allowance for any unforeseen expenses encountered
during construction. Approval of the water main and storm sewer works was received in 2016
through the Transfer of Review from Oxford County. The references for Euro-Ex Construction
were also satisfactory.
CONSULTATION/COMMUNICATION
An information letter was hand delivered to residents on February 1, 2017, advising of the reconstruction project, and that the drawing set was available for public viewing at the Customer Service Centre between regular business hours of 8:00 AM to 4:00 PM from February 1st to
February 15th. Staff discussed the scope of work with a number of residents on-site and
received several follow-up requests for information mainly related to construction timing, impact
to driveways, curb type and lot drainage.
Any planned full roadway or lane closures in order to facilitate the work will be kept to a minimum and communicated to affected residents in advance. Residents in the construction
area will also be notified of the overall construction schedule and potential impacts prior to and
during the course of construction, as necessary.
FINANCIAL IMPACT/FUNDING SOURCE
The Town’s portion of contracted items is $484,190.82. The 2017 capital budget of $567,500 is
comprised of $420,000 in Gas Tax proceeds and $147,500 from Taxation.
The total tendered price for the County’s portion of contract items is $233,948.43.
COMMUNITY STRATEGIC PLAN (CSP)
This project supports Objective 2 – Economic Sustainability of the Community Strategic Plan
through the renewal of infrastructure.
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Report Title Canada 150 CIP Contribution Agreement
Report No. RCP 17-19
Author Rick Cox, Director of Recreation, Culture & Parks
Meeting Type Council Meeting
Council Date March 2, 2017
Attachments • Canada 150 CIP Contribution Agreement
RECOMMENDATION
THAT Report RCP 17-19 – Canada 150 CIP Contribution Agreement be received;
AND THAT the Mayor and Clerk be authorized to sign the Contribution Agreement with the
Government of Canada for $128,300 under the Canada 150 Community Infrastructure Program
for the ‘‘Improvement of Memorial Park and Tillsonburg Fairgrounds Project”.
EXECUTIVE SUMMARY
This report seeks Council authorization to enter into the Contribution Agreement for the $128,300 grant from the Government of Canada for funds towards building the Celebration Plaza as part of the Improvement of Memorial Park and Tillsonburg Fairgrounds.
BACKGROUND
The Town’s submission to the second intake for Canada 150 Community Improvement Program
Project applied for $128,300. The application was successful and the Contribution Agreement requires specific approval from Council. At their meeting of February 13, 2017, Council approved
the overall design of the Celebration Plaza. Detailed design and development of the tender
documents is under way. This Contribution Agreement is required to secure the Federal grant.
CONSULTATION/COMMUNICATION
N/A
FINANCIAL IMPACT/FUNDING SOURCE
The $128,300 in federal grant funding is a portion of the project. The Town’s contribution of
$150,000 has been funded with a contribution of $50,000 in each of 2015, 2016 and 2017
budget years. A further commitment of $50,000 has been received from the Kinsmen Club
towards the bandshell component of the project. Staff continues to pursue commitments from community partners and other sources for additional funds to complete the project.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
This action is in alignment with the following Objectives of the Community Strategic Plan:
• Objective 1 – Excellence in Local Government
• Objective 2 – Economic Sustainability
• Objective 4 – Culture and Community
Page 1 / 1 RCP 17-19 - Canada 150 CIP Contribution .docx
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Recipient Name: The Corporation of the Town of Tillsonburg Project No: 810431
Page 1 of 29
CANADA 150 COMMUNITY INFRASTRUCTURE PROGRAM
CONTRIBUTION AGREEMENT
This Contribution Agreement is made as of ______________
BETWEEN: HER MAJESTY THE QUEEN IN RIGHT OF CANADA (“Her
Majesty”) hereby represented by the Minister responsible for Federal
Economic Development Agency for Southern Ontario
AND: The Corporation of the Town of Tillsonburg (“Recipient”) a
municipal government established under the laws of Ontario.
WHEREAS the Federal Economic Development Agency for Southern Ontario (“Agency”)
was created to help make Canadians more productive and competitive in the knowledge-
based economy, by supporting economic development, economic diversification, job
creation, and sustainable, self-reliant communities in southern Ontario;
WHEREAS in its 2016 Budget, the Government of Canada allocated an additional $150
million to the Canada 150 Community Infrastructure Program (“CIP 150”) to renovate,
expand and improve existing community infrastructure assets; and
WHEREAS the Minister has agreed to make a non-repayable contribution to the Recipient
up to the maximum amount of one hundred twenty-eight thousand three hundred dollars
($128,300) in support of the Recipient’s Eligible Costs (as defined herein) of the Project (as
defined herein),
NOW THERETOFORE, in accordance with the mutual covenants and agreements
herein, Her Majesty as represented by the Minister and the Recipient agree as follows:
1. Purpose of the Agreement
The purpose of this Agreement is to set out the terms and conditions under which the
Minister will provide CIP 150 (as defined herein) funding in support of the Project (as
defined herein).
2. Interpretation
2.1 Definitions. In this Agreement, a capitalized term has the meaning given to it in this
section, unless the context indicates otherwise:
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Recipient Name: The Corporation of the Town of Tillsonburg Project No: 810431
Page 2 of 29
Aboriginal Government means a band council within the meaning of section 2 of the
Indian Act; or a government authority established pursuant to a Self-Government
Agreement or a Comprehensive Land Claim Agreement, given effect and declared valid by
federal legislation.
Agency means the Federal Economic Development Agency for Southern Ontario.
Agreement means this agreement including all the annexes attached hereto, as such may
be amended, restated or supplemented, from time to time.
CIP 150 means the Canada 150 Community Infrastructure Program as described in the
recitals hereto.
Contribution means the contribution to Eligible Costs in the amount stipulated in
Subsection 4.1.
Control Period means the period of six (6) years following the period determined in
Subsection 3.1 as the duration of the Agreement.
Date of Acceptance means the date on which the duplicate fully executed copy of this
Agreement is received by the Minister.
Eligibility Date means April 1, 2016.
Eligible Costs means those Project Costs supported by the Contribution and which are
identified in Annex 1 – Statement of Work and relating to the Project activities described
therein and which are in compliance with Annex 2 – Costing Guideline Memorandum.
Event of Default means the events of default described in Subsection 12.1 hereof.
Final Report means the report described in Subsection 7.1 hereof.
Final Report Date means June 30, 2018.
Fiscal Year means the Government of Canada’s fiscal year beginning on April 1st of a
year and ending on March 31st of the following year.
Minister means the Minister responsible for the Agency or any one or more of his
representatives.
Parties means the Minister and the Recipient and Party means any one of them.
Program Completion Date means March 31, 2018.
Project means the project described in Annex 1 – Statement of Work.
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Recipient Name: The Corporation of the Town of Tillsonburg Project No: 810431
Page 3 of 29
Project Costs means the total costs of the Project as set out in Annex 1 – Statement of
Work.
Southern Ontario includes the following 2011 Statistics Canada Census Regions: 1
Stormont, Dundas and Glengarry; 2 Prescott and Russell; 6 Ottawa; 7 Leeds and Grenville;
9 Lanark; 10 Frontenac; 11 Lennox and Addington; 12 Hastings; 13 Prince Edward; 14
Northumberland; 15 Peterborough; 16 Kawartha Lakes; 18 Durham; 19 York; 20 Toronto;
21 Peel; 22 Dufferin; 23 Wellington; 24 Halton; 25 Hamilton; 26 Niagara; 28 Haldimand-
Norfolk; 29 Brant; 30 Waterloo; 31 Perth; 32 Oxford; 34 Elgin; 36 Chatham-Kent; 37
Essex; 38 Lambton; 39 Middlesex; 40 Huron; 41 Bruce; 42 Grey; 43 Simcoe; 46
Haliburton; and 47 Renfrew.
“Substantially Completed” has the same meaning and shall be determined in accordance
with how the term “substantially performed” is determined in subsection 2(1) of the
Construction Lien Act, R.S.O. 1990, c. C.30, as amended, and “Substantial Completion”
shall have a corresponding meaning.
2.2 Singular/Plural. Wherever from the context it appears appropriate, each term stated
in either the singular or plural shall include the singular and the plural.
2.3 Entire Agreement. This Agreement comprises the entire agreement between the
Parties. No prior document, negotiation, provision, undertaking or agreement in
relation to the subject matter of this Agreement has legal effect. No representation or
warranty, whether express, implied or otherwise, has been made by the Minister to
the Recipient, except as expressly set out in this Agreement.
2.4 Inconsistency. In case of inconsistency or conflict between a provision contained in
the part of the Agreement preceding the signatures and a provision contained in any
of the Annexes to this Agreement, the provision contained in the part of the
Agreement preceding the signatures will prevail.
2.5 Annexes. This Agreement contains the following Annexes as described below,
which form an integral part of this Agreement:
Annex 1 - Statement of Work
Annex 2 - Costing Guideline Memorandum
Annex 3 - Reporting Requirements
Annex 4 - Federal Visibility Requirements
3. Duration of Agreement
3.1 Duration of Agreement. This Agreement comes into force on the Date of
Acceptance and, subject to Subsection 3.2, will terminate:
(a) twelve (12) months after the earlier of:
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Recipient Name: The Corporation of the Town of Tillsonburg Project No: 810431
Page 4 of 29
i) the Project is Substantially Completed; or
ii) the Program Completion Date.
(b) upon the date on which all amounts due by the Recipient to Her Majesty under
this Agreement, have been paid in full,
whichever is the later, unless terminated earlier in accordance with the terms of this
Agreement.
3.2 Control Period. Notwithstanding the provisions of Subsection 3.1 above, during the
Control Period, the rights and obligations described in the following sections shall
continue beyond the duration of the Agreement:
Section 5 - Other Government Financial Support
Subsection 6.6 – Overpayment and non-entitlement
Subsections 7.3, 7.4, 7.5, 7.6 and 7.7 - Monitoring, Audit and Evaluation
Subsection 8.1c) and 8.2c) – Representations and Covenants
Section 11 - Indemnification and Limitation of Liability
Section 12 - Default and Remedies
Section 13 – Project Assets
Subsection 15.9 - Dispute Resolution
4. The Contribution
4.1 Subject to the terms and conditions of this Agreement, the Minister will make a non-
repayable contribution to the Recipient in respect of the Project in an amount not
exceeding the lesser of (a) and (b) as follows:
(a) maximum 33.3% of total Eligible Costs of the Project incurred and paid by the
Recipient; and
(b) $128,300.
4.2 The payment of the Contribution per Fiscal Year is estimated at amounts as specified
in Annex 1 – Statement of Work. The Minister will have no obligation to pay any
amounts in any other fiscal years than those specified in Annex 1 – Statement of
Work.
4.3 The Recipient acknowledges that notwithstanding the date of execution of this
Agreement, the Minister will not reimburse costs incurred by it prior to April 1, 2016
or later than the Program Completion Date.
4.4 The Minister shall not contribute to any Eligible Costs incurred by the Recipient
which could cause the Contribution, noted in Subsection 4.1 herein to be exceeded.
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Recipient Name: The Corporation of the Town of Tillsonburg Project No: 810431
Page 5 of 29
4.5 The Recipient shall be responsible for all costs of the Project, including cost
overruns, if any.
4.6 Holdbacks. Notwithstanding any other provisions of this Agreement, the Minister
will, at the Minister's sole discretion, withhold up to ten percent (10%) of the
Contribution amount until:
(a) the Project is Substantially Completed;
(b) the Recipient has satisfied all the conditions of this Agreement;
(c) the Final Report described in Subsection 6.4(a)(ii) has been submitted to the
satisfaction of the Minister;
(d) audits and site visits, where required by the Minister, have been completed to
the satisfaction of the Minister; and
(e) the Minister has approved the final claim described in Subsection 6.4.
5. Other Government Financial Support
5.1 The Recipient hereby confirms that for purposes of this Project no other federal,
provincial, local Government assistance has been requested, received or will be
received, except as disclosed in Annex 1 – Statement of Work.
5.2 The Recipient shall promptly inform the Minister in writing in the event additional
other government financial support has been requested or received for the Project,
during the term of this Agreement and acknowledges and agrees that an adjustment
to the amount of the Contribution and a request for repayment of part or all of the
amounts paid to the Recipient may be made as a result thereof. The amount of
repayment requested will constitute a debt due to Her Majesty and will be recovered
as such from the Recipient.
5.3 In no instance will the total government funding towards the Eligible Costs of the
Project be allowed to exceed one hundred percent (100%) of the total Eligible Costs.
6. Claims and Payments
6.1 The Recipient shall maintain accounting records that account for the Contribution
paid to the Recipient and the related Project Costs in respect of this Agreement,
separate and distinct from any other funding.
6.2 Claims Procedures. The Recipient shall submit claims for reimbursement of
Eligible Costs incurred and paid, not less frequently than semi-annually or more
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Recipient Name: The Corporation of the Town of Tillsonburg Project No: 810431
Page 6 of 29
frequently than monthly, in a form satisfactory to the Minister. Each claim will
include the following information:
(a) an itemized summary by cost category of Eligible Costs incurred and paid,
substantially in the form prescribed by the Minister;
(b) a certification of the claim by a director or officer of the Recipient, confirming
the accuracy of the claim and of all supporting information provided;
(c) if applicable, a certification by a director or officer of the Recipient that any
mitigation measures listed in Annex 5 – Environmental Mitigation Measures
have been implemented; and
(d) substantiating documentation (including without limitation, any invoice or
proof of payment), as may be required by the Minister.
6.2.1 The Recipient agrees to submit its last claim for Eligible Costs in each Fiscal Year on
or before March 1st of that Fiscal Year.
6.3 Advance Payments.
(a) Initial Advance. Where the Minister is satisfied and has determined that the
Recipient's cash flow requirements justify the need for an advance against the
Eligible Costs payable under this Agreement, the Minister may, at his sole
discretion, pay to the Recipient an initial advance for Eligible Costs up to 25%
on the portion of the Contribution allocated to Fiscal Year 2016-2017, subject
to the following:
(i) The Recipient submits to the Minister's satisfaction, a forecast of cash
flow requirements to be incurred during the initial advance period along
with any documentation that the Minister may reasonably request.
(ii) The Recipient shall account by way of claim, to the satisfaction of the
Minister, for the use of any advances.
(b) The Recipient agrees to spend advances in the Fiscal Year in which the
advance was made, failing which the Recipient agrees to reimburse the
Minister any unspent amounts. If the amount of the advance exceeds the
amount of Eligible Costs incurred during the previous advance period, the
Minister may deduct the excess amount and any interest earned by such excess
from any other payment under this Agreement.
6.4 Final Claim Procedures.
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Recipient Name: The Corporation of the Town of Tillsonburg Project No: 810431
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(a) The Recipient shall submit a final claim pertaining to the final reimbursement
of any Eligible Costs previously claimed or not, signed by a director or officer
of the Recipient and accompanied by the following, in addition to the
requirements set out in Subsection 6.2, in a form satisfactory to the Minister in
scope and detail:
(i) a confirmation that it is the final claim for payment and as such, it
includes all final Eligible Costs submitted for payment; and
(ii) a Final Report substantially in the form prescribed by the Minister.
(b) The Recipient shall submit the final claim for reimbursement of Eligible Costs
to the satisfaction of the Minister the earlier of:
(i) the date which falls no later than three (3) months after Project is
Substantially Completed; and
(ii) the Final Report Date.
The Minister shall have no obligation to pay any claims submitted after this date.
6.5 Payment Procedures.
(a) The Minister shall review and approve the documentation submitted by the
Recipient following the receipt of the Recipient’s claim and in the event of any
deficiency in the documentation, the Minister will notify the Recipient and the
Recipient shall immediately take action to address and rectify the deficiency.
(b) Subject to the maximum Contribution amounts set forth in Subsection 4.1 and
all other conditions contained in this Agreement, the Minister shall pay to the
Recipient the Eligible Costs set forth in the Recipient's claim, in accordance
with the Minister's customary practices.
(c) The Minister may request at any time that the Recipient provides satisfactory
evidence to demonstrate that all Eligible Costs claimed have been paid.
(d) The Minister may require, at his expense, any claim submitted for payment of
the Contribution be certified by the Recipient's external auditor or by an
auditor approved by the Minister.
6.6 Overpayment or non-entitlement. Where, for any reason, the Recipient is not
entitled to all or part of the Contribution or the amount paid to the Recipient exceeds
the amount to which the Recipient is entitled, the Contribution or the amount in
excess, as the case may be, shall constitute a debt due to Her Majesty and shall be
recovered as such from the Recipient. The Recipient shall repay Her Majesty within
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Recipient Name: The Corporation of the Town of Tillsonburg Project No: 810431
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thirty (30) calendar days from the date of the Minister’s notice, the amount of the
Contribution disbursed or the amount of the overpayment, as the case may be,
together with interest calculated in accordance with the Interest and Administrative
Charges Regulations, in effect on the due date, from the date of the notice until
payment is received by Her Majesty.
6.7 If the Recipient earns any interest as a consequence of any advance payment of the
Contribution or earns any revenue as a result of the Project, the Minister may in his
absolute discretion reduce the Contribution by all or by such portion of the revenue
(including the interest) as he deems appropriate.
7. Monitoring, Audit and Evaluation
7.1 The Recipient agrees to provide the Minister with the reports as described in Annex
3 – Reporting Requirements, satisfactory in scope and detail, in order to allow the
Minister to assess the outcome and costs of the Project.
7.2 Upon request of the Minister and at no cost to him, the Recipient shall promptly
elaborate upon any report submitted or provide such additional information as may
be requested.
7.3 The Recipient shall at its own expense:
(a) preserve and make available for audit and examination by the Minister, proper
books, accounts and records of the Project Costs, wherever such books, and
records may be located, and permit the Minister to conduct such independent
audits and evaluations as the Minister in his discretion may require;
(b) upon reasonable notice and after consultation with the Recipient, permit the
Minister reasonable access to the Project site and/or the Recipient's premises
and documents in order to inspect and assess the progress and results of the
Project;
(c) supply promptly, on request, such other data in respect of the Project and its
results, as the Minister may require for purposes of this Agreement and for
statistical and/or evaluation purposes.
7.4 The Minister shall have the right, at his own expense, and as and when he determines
necessary, to perform audits of the Project Costs and the Recipient's books, accounts,
records, financial statements and claims for reimbursement of Eligible Costs, and the
Recipient's administrative, financial and claim certification processes and
procedures, for the purposes of verifying the costs of the Project, validating claims
for reimbursement of Eligible Costs, ensuring compliance with the terms of this
Agreement, and confirming amounts repayable to Her Majesty under the provisions
of this Agreement.
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7.5 Any audits performed hereunder will be carried out by auditors selected by the
Minister, which may include any of the following: Agency officials, an independent
auditing firm, and/or the Recipient's external auditors. The Minister will provide the
Recipient with a description of the scope and criteria of the audit and the expected
time frames for completion of the audit and public release of the related reports.
7.6 The Recipient agrees that the Minister, at his expense, may engage outside firms or
individuals, unrelated to the Government of Canada, with the required expertise to
evaluate and monitor the Project and its implementation or review any documents
submitted by the Recipient. The Recipient agrees to provide access to any site,
meeting or to any document in relation to the Project to such firms or individuals.
7.7 Auditor General of Canada. The Recipient acknowledges that the Auditor General
of Canada may, at the Auditor General’s cost, after consultation with the Recipient,
conduct an inquiry under the authority of Subsection 7.1(1) of the Auditor General
Act in relation to any funding agreement (as defined in Subsection 42(4) of the
Financial Administration Act) with respect to the use of funds received. For purposes
of any such inquiry undertaken by the Auditor General, the Recipient shall provide,
upon request and in a timely manner, to the Auditor General or anyone acting on
behalf of the Auditor General:
(a) all records held by the Recipient or by agents or contractors of the Recipient,
relating to this Agreement and the use of the Contribution; and
(b) such further information and explanations as the Auditor General, or anyone
acting on behalf of the Auditor General, may request relating to this
Agreement and/or the Contribution.
8. Representations and Covenants
8.1 The Recipient represents and warrants that:
(a) it is a municipal government and is in good standing under the laws of Ontario,
and has the power and authority to carry on its business, to hold its property
and to enter into this Agreement and it has the power and authority, and has
met all legal requirements, necessary to carry on business, hold property, and
to enter into, deliver and perform this Agreement. The Recipient warrants that
it shall remain as such for the duration of this Agreement;
(b) the execution, delivery and performance of this Agreement have been duly and
validly authorized by the necessary corporate actions of the Recipient and
when executed and delivered by the Recipient, this Agreement constitutes a
legal, valid and binding obligation of the Recipient, enforceable in accordance
with its terms;
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(c) it has acquired, at its own expense, general liability insurance and property
damage insurance, in an adequate amount consistent with the scope of the
operations and the Project that a prudent person carrying out a project similar
to the Project would maintain, and will maintain such for the duration of the
Agreement and the Control Period.
(d) the signatory(ies) to this Agreement, on behalf of the Recipient, has(ve) been
duly authorized to execute and deliver this Agreement;
(e) this Agreement constitutes a legally binding obligation of the Recipient,
enforceable against it in accordance with its terms, subject as to enforcement
of remedies to applicable bankruptcy, insolvency, reorganization and other
laws affecting generally the enforcement of the rights of creditors and subject
to a court's discretionary authority with respect to the granting of a decree,
ordering specific performance or other equitable remedies;
(f) the execution and delivery of this Agreement and the performance by the
Recipient of its obligations hereunder will not, with or without the giving of
notice or the passage of time or both:
(i) violate the provisions of the Recipient’s by-laws, any other corporate
governance document subscribed to by the Recipient or any resolution of
the Recipient;
(ii) violate any judgment, decree, order or award of any court, government
agency, regulatory authority or arbitrator; or
(iii) conflict with or result in the breach or termination of any material term or
provision of, or constitute a default under, or cause any acceleration
under, any license, permit, concession, franchise, indenture, mortgage,
lease, equipment lease, contract, permit, deed of trust or any other
instrument or agreement by which it is bound.
(g) there are no actions, suits, investigations or other proceedings pending or, to
the knowledge of the Recipient, threatened and there is no order, judgment or
decree of any court or governmental agency, which could materially and
adversely affect the Recipient’s ability to carry out the activities contemplated
by this Agreement;
(h) it has obtained or will obtain all necessary licences and permits in relation to
the Project, which satisfy the requirements of all regulating bodies of
appropriate jurisdiction;
(i) all information provided during the CIP 150 application process remains true,
correct and complete in every respect except as set out to the contrary herein;
and
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(j) the description of the Project in Annex 1 – Statement of Work is complete and
accurate.
8.2 The Recipient covenants and agrees that:
(a) it shall obtain the prior written consent of the Minister before making any
change to any aspect of the Project or to the management of the Project or
Recipient.
(b) it shall acquire and manage all equipment, services and supplies required for
the Project in a manner that ensures the best value for funds expended and it
shall comply with its procurement policies, rules and regulations.
(c) it shall maintain the usage as described in Annex 1 – Statement of Work, of
any assets to which the Minister has contributed to for a minimum of six (6)
years after the expiry or the termination of this Agreement.
(d) the Project is located in southern Ontario.
(e) it shall contribute no less than fifty percent (50%) to the Eligible Costs of the
Project.
(f) it shall use the Contribution solely and exclusively to support the Eligible
Costs of the Project, as detailed in Annex 1 - Statement of Work and in Annex
2 - Costing Guideline Memorandum and shall carry out the Project in a
diligent and professional manner, using qualified personnel and the Project
shall be Substantially Completed on or before the Program Completion Date.
(g) it shall comply with the Federal Visibility Requirements as set out in Annex 4
– Federal Visibility Requirements.
9. Official Languages
The Recipient agrees:
(a) that any public acknowledgement of the Agency’s support for the Project will
be expressed in both official languages;
(b) that basic project information will be developed and made available in both
official languages;
(c) to invite members of the official-language minority community to participate
in any public event relating to the Project, where appropriate;
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(d) that main signage components related to the Project will be in both official
languages; and
(e) that it shall pay for all translation costs save for those which the Minister may
incur with respect to any announcement or other public communications.
10. Environmental and Other Requirements
10.1 The Recipient represents that the Project is not a “designated project” as defined in
the Canadian Environmental Assessment Act, 2012 (“CEAA”) and is not being
carried out on “federal lands” as defined in the CEAA.
10.2 The Recipient agrees to comply with all federal, provincial, territorial, municipal and
other applicable laws governing the Recipient and the Project, including but not
limited to, statutes, regulations, by-laws, rules, ordinances and decrees. This
includes legal requirements and regulations relating to environmental protection and
the successful implementation of and adherence to any mitigation measures,
monitoring or follow-up program, which may be prescribed by the Minister or by
other federal, provincial, territorial, municipal bodies. The Recipient will certify to
the Minister that it has done so.
10.3 The Recipient will provide the Minister with reasonable access to any Project site,
for the purpose of ensuring that the terms and conditions of any environmental
approval are met, and that any required mitigation measures, monitoring or program
follow up have been carried out, to the satisfaction of the Minister.
10.4 If as a result of changes to the Project or otherwise, should a subsequent assessment
be required in accordance with CEAA for the Project, the Minister and the Recipient
agree that the Minister’s obligations under this Agreement will be suspended from
the moment that the Minister informs the Recipient, until (i) a decision statement has
been issued to the Recipient or, if applicable, the Minister has decided that the
Project is not likely to cause significant adverse environmental effects, and (ii) if
required, an amendment to this Agreement has been signed, setting out any
conditions included in the decision statement. The Recipient agrees to comply with
any such conditions.
10.5 Aboriginal consultation. The Recipient acknowledges that the Minister’s
obligation to pay the Contribution is conditional upon Her Majesty satisfying any
obligation that Her Majesty may have to consult with or to accommodate any
Aboriginal groups, which may be affected by the terms of this Agreement.
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11. Indemnification and Limitation of Liability
11.1 The Recipient shall at all times indemnify and save harmless Her Majesty, her
officers, officials, employees and agents, from and against all claims and demands,
losses, costs, damages, actions, suits or other proceedings (including, without
limitation, those relating to injury to persons, damage to or loss or destruction of
property, economic loss or infringement of rights) by whomsoever brought or
prosecuted, or threatened to be brought or prosecuted, in any manner based upon or
occasioned by any injury to persons, damage to or loss or destruction of property,
economic loss or infringement of rights, caused by, or arising directly or indirectly
from:
(a) the Project, its operation, conduct or any other aspect thereof;
(b) the performance or non-performance of this Agreement, or the breach or
failure to comply with any term, condition, representation or warranty of this
Agreement by the Recipient, its officers, employees and agents, or by a third
party or its officers, employees, or agents;
(c) the design, construction, operation, maintenance and repair of any part of the
Project; or
(d) any omission or other wilful or negligent act or delay of the Recipient or a
third party and their respective employees, officers, or agents, except to the
extent to which such claims and demands, losses, costs, damages, actions,
suits, or other proceedings relate to the negligent act or omission of an officer,
official, employee, or agent of Her Majesty, in the performance of his or her
duties.
11.2 The Minister shall have no liability under this Agreement, except for payments of the
Contribution, in accordance with and subject to the provisions of this Agreement.
Without limiting the generality of the foregoing, the Minister shall not be liable for
any direct, indirect, special or consequential damages, or damages for loss of
revenues or profits of the Recipient.
11.3 Her Majesty, her agents, employees and servants will not be held liable in the event
the Recipient enters into a loan, a capital or operating lease or other long-term
obligation in relation to the Project for which the Contribution is provided.
12. Default and Remedies
12.1 Event of Default. The Minister may declare that an Event of Default has occurred
if:
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(a) the Recipient has failed or neglected to pay Her Majesty any amount due in
accordance with this Agreement;
(b) the Recipient fails to proceed diligently with the Project, or abandons the
Project in whole or in part, or the Project is not Substantially Completed by the
Program Completion Date;
(c) the Recipient makes a materially false or misleading statement concerning
support by the Minister in any internal and/or public communication, other
than in good faith;
(d) the Recipient becomes bankrupt or insolvent, goes into receivership, or takes
the benefit of any statute, from time to time in force, relating to bankrupt or
insolvent debtors;
(e) an order is made or the Recipient has passed a resolution for the winding up or
liquidation of the Recipient, or the Recipient is dissolved;
(f) the Recipient has, in the opinion of the Minister, ceased to carry on business or
has sold all or substantially all of its assets;
(g) the Project is carried out at locations, other than those mentioned in Annex 1 -
Statement of Work;
(h) the Recipient has submitted false or misleading information, or has made a
false or misleading representation to the Agency, the Minister, in this
Agreement or in its application for the Contribution;
(i) the Recipient has not, in the opinion of the Minister, met or satisfied a term or
condition of this Agreement;
(j) the Recipient has not met or satisfied a term or condition under any other
contribution agreement or agreement of any kind with Her Majesty;
(k) the Recipient is not eligible or is otherwise not entitled to the Contribution; or,
(l) the Recipient has not complied with the monitoring, audit and evaluation
requirements, specified in this Agreement.
12.2 Notice and Rectification Period. Except in the case of default under Subsection
12.1 (d), (e) and (f), the Minister will not declare that an Event of Default has
occurred unless he has given prior written notice to the Recipient of the occurrence,
which in the Minister’s opinion constitutes an Event of Default. The Recipient shall,
within such period of time as the Minister may specify in the notice, either correct
the condition or event or demonstrate, to the satisfaction of the Minister, that it has
taken such steps as are necessary to correct the condition, failing which the Minister
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may declare that an Event of Default has occurred.
12.3 Remedies. If the Minister declares that an Event of Default has occurred, the
Minister may immediately exercise any one or more of the following remedies, in
addition to any remedy available at law:
(a) terminate the Agreement, including any obligation by the Minister to make any
payment under this Agreement, including any obligation to pay an amount
owing prior to such termination;
(b) suspend any obligation by the Minister to make any payment under this
Agreement, including any obligation to pay an amount owing prior to such
suspension; and
(c) require the Recipient to repay forthwith to Her Majesty all or part of the
Contribution, and that amount is a debt due to Her Majesty and may be
recovered as such.
12.4 The Recipient acknowledges the policy objectives served by the Minister’s agreement
to make the Contribution, that the Contribution comes from the public monies, and
that the amount of damages sustained by Her Majesty in an Event of Default is
difficult to ascertain and therefore, that it is fair and reasonable that the Minister be
entitled to exercise any or all of the remedies, provided for in this Agreement and to
do so in the manner provided for in this Agreement, if an Event of Default occurs.
13. Project Assets
13.1 The Recipient shall retain title to, and ownership of any assets, the cost of which has
been contributed to by the Minister under this Agreement and shall not sell, assign,
transfer, encumber, pledge, grant a security interest or otherwise dispose of same, for
a minimum of six (6) years after the expiry or termination of this Agreement without
the prior written consent of the Minister. As a condition of such consent, the
Minister may require the Recipient to repay Her Majesty the whole or any part of the
Contribution paid to the Recipient hereunder in the following proportions:
Where the Project asset is sold, assigned
transferred, encumbered, pledged,
leased, or disposed of:
Repayment of
Contribution
(in current dollars)
Within 2 Years after Substantial
Completion
100%
Between 2 and 6 Years after Substantial
Completion
55%
6 Years after Substantial Completion 0%
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13.2 At any time during the six (6) years following the date the Project is Substantially
Completed, the Recipient agrees to notify the Minister in writing of any transaction
triggering the above-mentioned repayments, at least ninety (90) days in advance.
14. Miscellaneous
14.1 The Recipient represents and warrants that no member of the House of Commons or
Senate of Canada shall be admitted to any share or part of this Agreement or to any
benefit arising from it, that is not otherwise available to the general public.
14.2 The Recipient confirms that no current or former public servant or public office
holder, to whom the Values and Ethics Code for the Public Service, the Values and
Ethics Code for the Public Sector, the Policy on Conflict of Interest and Post-
Employment or the Conflict of Interest Act applies, shall derive direct benefit from
the Agreement, including any employment, payments or gifts, unless the provision or
receipt of such benefits is in compliance with such codes and the legislation. Where
the Recipient employs or has a major shareholder, who is either a current or former
(in the last twelve (12) months) public office holder or public servant in the federal
government, the Recipient shall demonstrate compliance with these codes and the
legislation.
14.3 The Recipient represents and warrants that:
(a) it has not paid, nor agreed to pay to any person, either directly or indirectly, a
commission, fee or other consideration that is contingent upon the execution of
this Agreement, or upon the person arranging a meeting with a public office
holder;
(b) it will not pay, nor agree to pay to any person, either directly or indirectly, any
commission, fee or other consideration that is contingent upon the person
arranging a meeting with a public office holder;
(c) it is and any persons who are or have been engaged by the Recipient to
communicate or arrange meetings with public office holders, regarding the
Project or this Agreement, are in full compliance with all requirements of the
Lobbying Act; and
(d) any persons who may be engaged by the Recipient to communicate or arrange
meetings with public office holders, regarding the Project or this Agreement,
will at all times be in full compliance with the requirements of the Lobbying
Act.
14.4 The Recipient acknowledges that the representations and warranties in this section
are fundamental terms of this Agreement. In the event of breach of these, the
Minister may exercise the remedies provided under Subsection 12.3.
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15. General
15.1 Debt due to Canada. Any amount owed to Her Majesty under this Agreement shall
constitute a debt due to Her Majesty and shall be recoverable as such. Unless
otherwise specified herein, the Recipient agrees to make payment of any such debt
forthwith on demand.
15.2 Interest. Debts due to Her Majesty will accrue interest in accordance with the
Interest and Administrative Charges Regulations, in effect on the due date,
compounded monthly on overdue balances payable, from the date on which the
payment is due, until payment in full is received by Her Majesty. Any such amount
is a debt due to Her Majesty and is recoverable as such.
15.3 Set-Off. Without limiting the scope of set-off rights provided in the Financial
Administration Act, the Minister may set off against the Contribution, any amounts
owed by the Recipient to Her Majesty under legislation or contribution agreements
and the Recipient shall declare to the Minister all amounts outstanding in that regard,
when making any claim under this Agreement.
15.4 No Assignment of Agreement. Neither this Agreement nor any part thereof shall be
assigned by the Recipient, without the prior written consent of the Minister.
15.5 Annual Appropriation. Payment by the Minister of amounts due under this
Agreement shall be conditional on there being a legislated appropriation for the
Fiscal Year in which the payment is to be made. The Minister shall have the right to
terminate or reduce the Contribution, in the event that the amount of the
appropriation is reduced or denied by Parliament. In the event that any portion of the
Contribution has been paid to the Recipient and the legislated appropriation for the
Fiscal Year in which such payment is made is not obtained, the Minister shall have
the right to recover the amount so paid from the Recipient.
15.6 Successors and Assigns. This Agreement is binding upon the Recipient, its
successors and permitted assigns.
15.7 Confidentiality. Subject to the Access to Information Act (Canada), the Privacy Act,
the Library and Archives Act of Canada and Annex 4 – Federal Visibility
Requirements, the Parties shall keep confidential and shall not disclose the contents
of this Agreement or the transactions contemplated hereby, without the consent of all
Parties.
15.8 Governing Law. This Agreement shall be subject to and construed in accordance
with the laws of the Province of Ontario and the laws of Canada applicable therein.
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15.9 Dispute Resolution. If a dispute arises concerning the application or interpretation of
this Agreement, the Parties shall attempt to resolve the matter through good faith
negotiation, and may, if necessary and the Parties consent in writing, resolve the
matter through mediation or by arbitration, by a mutually acceptable mediator or
arbitrator in accordance with the Commercial Arbitration Code set out in the
schedule to the Commercial Arbitration Act (Canada), and all regulations made
pursuant to that Act.
15.10 No Amendment. No amendment to this Agreement shall be effective unless it is
made in writing and signed by the Parties hereto.
15.11 No Agency. No provision of this Agreement or action by the Parties will establish or
be deemed to establish any partnership, joint venture, principal-agent or employer-
employee relationship in any way, or for any purpose, between Her Majesty and the
Recipient, or between Her Majesty and a third party. The Recipient is not in any
way authorized to make a promise, agreement or contract and to incur any liability
on behalf of Her Majesty, nor shall the Recipient make a promise, agreement or
contract and incur any liability on behalf of Her Majesty, and shall be solely
responsible for any and all payments and deductions, required by the applicable laws.
15.12 No Waiver. Any tolerance or indulgence demonstrated by one Party to the other, or
any partial or limited exercise of rights conferred on a Party, shall not constitute a
waiver of rights, and unless expressly waived in writing, the Parties shall be entitled
to exercise any right and to seek any remedy, available under this Agreement or
otherwise at law. Either Party may, by notice in writing, waive any of its rights
under this Agreement.
15.13 Public Dissemination. All reports and other information that the Minister collects,
manages or has a right to receive or produce in accordance with this Agreement, or
that the Recipient collects, creates, manages and shares with the Minister, shall be
deemed to be “Canada Information”. The Minister shall have the right, subject to the
provisions of the Access to Information Act, to release to the public, table before
Parliament, or publish by any means, any Canada Information, including such
excerpts or summaries of the Canada Information as he may, from time to time,
decide to make.
15.14 No conflict of interest. The Recipient and its consultants and any of their respective
advisors, partners, directors, officers, shareholders, employees, agents and volunteers
shall not engage in any activity where such activity creates a real, apparent or
potential conflict of interest in the sole opinion of the Minister, with the carrying out
of the Project. For greater certainty, and without limiting the generality of the
foregoing, a conflict of interest includes a situation where anyone associated with the
Recipient owns or has an interest in an organization that is carrying out work related
to the Project.
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15.15 Disclose potential conflict of interest. The Recipient shall disclose to the Minister
without delay any actual or potential situation that may be reasonably interpreted as
either a conflict of interest or a potential conflict of interest.
15.16 Severability. If for any reason a provision of this Agreement that is not a
fundamental term of the agreement between the Parties is found to be or becomes
invalid or unenforceable, whether in whole or in part, such provision or part thereof
declared invalid or unenforceable shall be deemed to be severable and shall be
deleted from this Agreement and all remaining terms and conditions of this
Agreement will continue to be valid and enforceable.
16. Notice
16.1 Any notice, information or document required under this Agreement shall be
effectively given, if delivered or sent by letter or facsimile (postage or other charges
prepaid). Any notice that is delivered shall be deemed to have been received on
delivery; any notice sent by facsimile shall be deemed to have been received one (1)
working day after being sent, any notice that is mailed shall be deemed to have been
received eight (8) calendar days after being mailed.
16.2 Any notice or correspondence to the Minister shall be addressed to:
Federal Economic Development Agency for Southern Ontario
101-139 Northfield Drive West
Waterloo, ON N2L 5A6
Attention: Canada 150 Community Infrastructure Program
or to such other address, as is designated by the Agency in writing.
16.3 Any notice or correspondence to the Recipient shall be addressed to:
The Corporation of the Town of Tillsonburg
209 Broadway St, 2nd Floor
Tillsonburg ON N4G 5A7
Attention: Chief Administrative Officer
16.4 Each of the Parties may change the address, which they have stipulated in this
Agreement by notifying in writing the other party of the new address, and such
change shall be deemed to take effect fifteen (15) calendar days after receipt of such
notice.
17. Special Conditions
17.1 As a condition precedent to initial disbursement:
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(a) The Recipient agrees to provide the Minister an officer’s certificate executed by
an officer of the Recipient in the form prescribed by the Minister which
includes certified copies of the Recipient’s constating documents, by-laws and
the resolution authorising the entering into of this Agreement; and,
(b) the Recipient shall arrange pre-authorized payments or such other method of
payment, as requested in writing by the Minister
17.2 Renewal of Representations. It is a condition precedent to any disbursement under
this Agreement that the representations and warranties contained in this Agreement
are true at the time of payment and that the Recipient is not in default of compliance
with any terms of this Agreement.
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Annex 1
CANADA 150 COMMUNITY INFRASTRUCTURE PROGRAM
STATEMENT OF WORK
Recipient: The Corporation of the Town of Tillsonburg
Project Title: Improvement of Memorial Park and Tillsonburg Fairgrounds
Project Location: 48 Sanders Street
Tillsonburg ON N4G 1H6
PROJECT DESCRIPTION:
The project will implement improvement plan for revitalization of Memorial Park and
Tillsonburg Fairgrounds including, but not limited to:
Installation of Celebration Plaza
Upgrades to Trans-Canada Trail and pedestrian connections
Creation of a formal gateway including Confederation Rose Garden
Improvement of hardball diamond
Naturalization of pathway corridors with native species.
Estimated date of commencement: September 06, 2016
Estimated date of Substantial Completion: December 31, 2017
FEDDEV ONTARIO CONTRIBUTION BY FISCAL YEAR
2016/2017 2017/2018 Total
$0 $128,300 $128,300
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PROJECT COSTS AND FINANCING:
CAPITAL
Eligible Costs
Costs Amount
Planning/Design/ Engineering $15,500
Repair/Construction $314,500
Project Management $20,000
Contingency $35,000
Total Eligible Costs (TEC) $385,000
Financing Amount % TEC
FedDev Ontario Contribution $128,300 33.3%
Other Federal Contribution $0 0%
Recipient Contribution $256,700 66.7%
Other (specify source) $0 0%
Sub-Total Financing TEC $385,000 100.0%
Ineligible Components
STACKING LIMITS
STACKING – CAPITAL
Total Eligible Costs $385,000
Total Government Contributions
(Federal, Provincial, and Municipal) $385,000
Estimated Investment Tax Credits $0
Contribution subject to Stacking % $385,000
Stacking % 100%
Total Government Stacking Limit 100%
Please Note:
1) Eligible Costs include the amount of the harmonized sales tax (HST), net of any refund or
eligible credits due from the Canada Revenue Agency.
2) The list of ineligible components shown is not exhaustive. For more information on
ineligible costs, see Annex 2.
3) The Recipient shall not redirect funding between cost categories without prior written
consent of the Minister.
4) Incremental costs (i.e. employees and/or materials and/or equipment) have been approved
up to the following maximum amounts, which are included in the Total Eligible Costs
indicated above:
Employees: $0
Materials: $0
Equipment: $0
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Annex 2
CANADA 150 COMMUNITY INFRASTRUCTURE PROGRAM
COSTING GUIDELINE MEMORANDUM
1.0 General Conditions
1.1 Costs are Eligible Costs for the purposes of this Agreement only if they are, in the
opinion of the Minister,
(a) directly related to the intent of the Project,
(b) reasonable,
(c) appear in Annex 1 - Statement of Work,
(d) incurred in respect of activities, which are incremental to the usual activities of
the Recipient, and
(e) constitute Eligible Costs as defined in Section 2.0 of this Annex.
1.2 Costs submitted for reimbursement must be net of any refund or eligible tax credits
(including HST). In order to have the HST approved as an Eligible Cost, the Recipient
will be required to provide documentation verifying the organization’s status under the
relevant tax legislation.
2.0 Eligible Costs
Eligible Costs may only include the following:
(a) project costs incurred between the Eligibility Date and the Program Completion
Date;
(b) fees paid to professionals, technical personnel, consultants and contractors
specifically engaged for the purpose of the Project;
(c) costs of environmental assessments, mitigation measures, monitoring, and
follow-up programs as required by the Canadian Environmental Assessment
Act, 2012 or equivalent legislation;
(d) costs of any public announcement and official ceremony, or of any temporary
or permanent signage as further described in Subsection 2.2 below;
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(e) other costs that are considered to be direct and necessary for the successful
implementation of the Project and that have been approved in advance, and in
writing, by the Minister; and
(f) for municipal, regional and Aboriginal Governments, incremental costs listed in
Subsection 2.1 below.
2.1 Employee, Material and Equipment costs
While these costs are not normally eligible for reimbursement, the incremental costs of
the Recipient’s employees, materials or equipment may be included in its Eligible Costs
under the following conditions:
(a) the Recipient is a municipal, regional or an Aboriginal Government; and
(b) the Recipient satisfies the Minister that it is not economically feasible to tender
a contract; and
(c) employees, material or equipment are employed directly in respect of the work
that would have been the subject of the contract; and
(d) costs are approved in advance and in writing by the Minister, and are included
in Annex 1 – Statement of Work.
2.2 Communications
(a) For the purposes of events, Eligible Costs include the following:
Printing and mailing invitations;
Light refreshments, such as coffee, tea, juice, donuts, muffins, snacks;
Project material for display and/or media kit;
Signage; and
Rentals such as: flagpoles, stage, chairs, podium, PA system.
(b) For the purposes of Project signage, Eligible Costs include reasonable costs
incurred to produce signage.
3.0 Ineligible Costs
Costs related to the following items are ineligible costs:
(a) Project Costs incurred before the Eligibility Date and after the Program
Completion Date;
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Recipient Name: The Corporation of the Town of Tillsonburg Project No: 810431
Page 26 of 29
(b) services or works that, in the opinion of the Minister, are normally provided by
the Recipient or a related party;
(c) salaries and other employment benefits of any employees of the Recipient
except as indicated in Subsection 2.1 above;
(d) the Recipient’s overhead costs, its direct or indirect operating or administrative
costs, and more specifically, its costs related to planning, engineering,
architecture, supervision, management and other activities normally carried out
by its staff;
(e) cost of feasibility and planning studies;
(f) taxes for which the Recipient is eligible for a tax rebate and all other costs
eligible for rebates;
(g) any loan interest or other finance charges;
(h) cost of land or any interest therein (including easements), and related costs;
(i) legal fees;
(j) cost of leasing of equipment by the recipient except for as indicated in
Subsection 2.1 above;
(k) temporary installations;
(l) moveable equipment, including but not limited to motorized vehicles,
furniture, computers, art work and sports equipment;
(m) the value of any goods and services which are received through donations or
in-kind;
(n) costs for food and entertainment except as indicated in Subsection 2.2 above;
(o) routine maintenance costs; and
(p) for the purposes of communications events, Ineligible Costs include the
following: alcoholic beverages, china, waiters, guest mileage or transportation,
wine glasses, lamps, tea wagons, plants, gifts, and honorariums.
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Annex 3
CANADA 150 COMMUNITY INFRASTRUCTURE PROGRAM
REPORTING REQUIREMENTS
1. Semi-annual Progress Reports. The Recipient shall submit, at a minimum, semi-
annual progress reports until Project completion, substantially in the form prescribed
by the Minister and satisfactory to the Minister in scope and detail, in order to allow
the Minister to assess the progress of the Project. The progress report will detail
progress on the implementation of the Project, and amounts received through this
Agreement, amounts expended on projects, and an overall update on the Project
status. These reports are due April 15th and October 15th covering the six month
periods ending March 31st and September 30th respectively.
2. Final Reporting Requirements. In accordance with Subsection 6.4, the Recipient
shall submit to the Minister a Final Report on the Project, substantially in the form
prescribed by the Minister and satisfactory to the Minister in scope and detail, in
order to allow the Minister to assess the outcome of the Project.
3. Recognition of Funding. In order to acknowledge the Government of Canada’s
support for the Project, the Recipient shall submit photograph(s) of the required
signage as required by the Minister.
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Annex 4
CANADA 150 COMMUNITY INFRASTRUCTURE PROGRAM
FEDERAL VISIBILITY REQUIREMENTS
1. The Recipient agrees that its name, the amount of the Contribution and a description
of the general nature of the activities supported under this Agreement may be made
publicly available by the Minister.
2. In order to promote the support received from the Minister, and to raise awareness of
the Canada 150 Community Infrastructure Program, the Recipient agrees to the
following requirements, at the request of the Agency:
(a) Participate in and assist with coordination of a public announcement of the
Agreement by the Minister in the form of an event and/or news release as
provided by the Minister. The Recipient shall maintain the confidentiality of
this Agreement until such public announcement;
(b) Coordinate a mutually agreeable venue, date and time, in light of the
availability of the Minister, for public/media events outlining Project
achievements, such as groundbreaking or completion ceremonies, or initiatives
undertaken by the Recipient and acknowledging the role of the Minister on
these occasions. Unless otherwise agreed to in advance by the Minister, no
event will take place without at least fifteen (15) business days’ notice to the
Minister;
(c) Participate in, coordinate and accommodate activities that showcase the results
or expected results of the Minister’s support, including but not limited to
public showcase events, site visits, photo opportunities, production of
promotional products (including but not limited to, photos and images, video,
print and new media). This includes providing access to the Recipient’s work
site(s) to the Agency staff. The Recipient agrees that the Minister may contact
it for the purposes of preparing project success stories;
(d) When providing information on the products and services funded in whole or
in part by this Agreement, specify that the financial assistance is made possible
through a contribution from the Minister;
(e) Prominently display in a manner prescribed by the Minister, promotional
material or signage according to a design specified by the Minister and
produced and installed at the Recipient’s expense, communicating the nature
of the funded activities and/or the involvement of the Minister; and
(f) Include acknowledgement, in a manner prescribed by the Minister, in all
publications and advertising describing or promoting the products and services
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funded in whole or in part by this Agreement, including, but not limited to,
electronic media (web, television, video), and print media (signs, print
advertising, brochures, magazines, maps, posters). The Recipient will consult
with the Minister in preparing the content and look of all such material, which
must be approved in advance. The Recipient will provide the Agency with no
less than ten (10) business days for the approval of all materials prior to its
release.
The Minister may, by notice in writing given to the Recipient, require that
recognition of the support provided by the Minister not be made in any public
communication of the Recipient.
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Report Title Oct-Dec 2016 RCP Departmental Activity Reports
Report No. RCP 17-16
Author Rick Cox, Director of Recreation, Culture & Parks
Meeting Type Council Meeting
Council Date February 13, 2017
Attachments
• Oct-Dec 2016 Activity - Recreation Programs &
Services
• Oct-Dec 2016 Activity – Culture & Heritage
• Oct-Dec 2016 Activity – Parks & Facilities
RECOMMENDATION
THAT Council receive Report RCP 17-16 – Oct-Dec 2016 RCP Departmental Activity Reports
for information.
EXECUTIVE SUMMARY
Attached are activity reports from the Recreation Programs & Services Division, the Culture
& Heritage Division and from the Parks & Facilities Division. These updates are provided for
Council’s information.
CONSULTATION/COMMUNICATION
N/A
FINANCIAL IMPACT/FUNDING SOURCE
N/A
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
Goal 1.2 of the CSP speaks of the need for Communication & Collaboration. By providing
regular activity updates to Council, the Department is contributing to achieving this Goal.
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Report Title Oct – Dec 2016 Activity – Recreation Programs &
Services
Report No. RCP 17-16
Author Janet McCurdy, Recreation Programs & Services Manager
Meeting Type Council Meeting
Council Date February 13, 2017
Attachments
BUSINESS SERVICES TEAM
The Business Services Team is responsible for:
• administration;
• customer service & reception; • advertising, merchandise & vending sales;
• marketing;
• program registration; and • Facilities bookings & rentals.
ADMINISTRATION
The F.A.R.E. (Fee Assisted Recreational Experiences) has successfully approved 37 families
and providing funding that totaled $8,561.63. Families participated in yoga classes, health club
visits, swimming lessons, junior karate, aqua rehab and cycling. Of the children who participated in swimming lessons, 62.5% were successful in passing onto the next level.
With the announcement of a December 2017 end of life for the current recreation software,
Class 8.0 software, staff have been researching and visiting municipalities who have moved to
different providers or signed on with Active Net. An Expression of Interest went out in
September 2016 and closed October 13, 2016. There were 7 interested bids. The challenge now is with establishing time lines, key staff training and full implementation while still providing
on-going recreational service.
PROGRAMS & FACILITIES
2016-2017 Arena season is well underway. Leagues are adjusting to the new schedule
containing a few minor changes.
TMHI hosted both the Rep (October) & A/E (November) tournaments as well as the Midget LL
(December) tournament- all were well attended with teams from all over the province.
Tillsonburg hosted the John McKay Skating Competition in November. This is the 9th annual
event held in Tillsonburg. This competition uses the both arenas as well as the Marwood
Lounge and Lion’s Den. Skaters come from all over the province to attend this competition.
With both arenas up and running, there were some growing pains with dressing room #4 and the
Junior A team. During the summer months and with only one ice surface, the Jr A team had
exclusive use of dressing room #4. As the season has started, the room goes back into rotation
and is required by all ice users.
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Facility rentals were lower than in past years. Rental fee structure has changed and some contracts are now hourly rentals. Wedding reception rentals were down however Buck & Does
were up. This year the swim meet did not use the Rotary Room and the Weight Watchers rental
was on the new hourly fee structure.
SALES & SERVICES
Total revenue from guide - winter issue: $3,054.00. We were able to retain almost 50% of the fence advertisers in the new location on Kiwanis diamond.
All Memorial rink boards and back lit signs cancelled by previous advertiser have been filled.
The special event documents for 2015 and 2016 have been transferred to Laserfiche, as well as
2016 ball contracts.
LOOKING AHEAD TO THE NEXT QUARTER
Administration
A marketing strategy for facility rentals at the Community Centre will be developed early 2017.
This will be strongly implemented in the first quarter to increase revenues in halls and meeting
rooms. The goal is to attain a booking that consistently books the facilities on a weekly or
monthly basis, similar to the Weight Watchers & Blood Donor Clinics bookings.
Programs & Facilities
2017 Spring & Summer Arena requests as well as Diamond requests will be sent out.
Arena special events including Tillsonburg Minor Hockey Local League tournament, Hockey
Mom’s Tyke Tournament, Oldtimers Tournament, Max Partlo Tournament, Free public skates for both PA Days (Kinette Club) and March Break (Lion’s Club), Family Day and Tillsonburg Figure Skating Club Year End Showcase.
Sales & Services
The Guide’s fresh look will be presented to past and potential advertisers to maximize
advertising revenue.
There is considerable interest in advertising outside – since the fence location has been moved
and digital signage will not be used for advertising we need to investigate other advertising
opportunities.
The town/community centre store to start taking shape in January with new location in the former
SWA office as physical ‘store’ with potential to bring more selection and increase in revenue.
More physical and digital documents will be moved to Laserfiche starting in January.
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AQUATICS TEAM
The Aquatics Team is responsible for:
• swimming instruction;
• indoor pool lifeguards;
• waterpark lifeguards; • aquafit programming;
• drowning prevention outreach
programming;
• lifeguard competition and synchronized swimming teams.
2016 EXCEEDED REVENUE GOALS
The Aquatics Department has seen an increase in several areas for the 4th Quarter.
Memberships are up by $9850.00 from last year at this time and youth programs finished the
year exceeding the budget by $18,350.00. Admissions exceeded budget expectations by $1185 and adult program area exceeded the budget by $2118.
The aquatics department had an extremely busy year with close to 3000 participants a month.
Local Government Week October 18
Staff organized a fun interactive experience for over 100 Grade 5 students in our community.
The program planning activity led students through a series of questions that assisted them in the planning of a recreational activity they would like to see offered at the Community Centre that is not currently available. One of these activities will be selected and launched in the
Spring/Summer brochure and highlight the students who designed it.
Aqua Cycling has arrived!
The new Tidal Wave bikes arrived in November and ten of the Aquatics staff successfully completed the AQX Aqua Cycling Instructors Course.
Classes were offered for the public in December. The classes were well attended by new
participants to the facility and the bikes were well received.
Three private viewings were provided for the Physiotherapists from the Hospital, North Street
Physiotherapy and Back In Motion. These private viewings were done as a thank you for their written letters of support for the Ontario Sport and Recreation Communities Fund Grant. The
feedback from the physiotherapists was overwhelmingly positive and creative in their visionary
uses of the equipment. This partnership will definitely be helpful in the future programming of
this new program.
Training Completed During the fourth quarter staff completed a webinar for Inclusion and Access to Recreation on October 25th and November 1st – 4th staff attended the Parks and Recreation Aquatics
Conference which was partially funded by the Lifesaving Society in exchange for leading a
session at the conference.
South Western Aquatics Team Dissolved Since 1973 the Indoor Pool has been the home for a Community Swim Team. Unfortunately an era has ended and the club folded due to financial restrictions November 16, 2016. 2015
revenue from SWA totalled $14,825. The other area that will be affected is programming for
advanced young swimmers. The Swim Team was the avenue for swimmers who were looking
for a competitive experience and choosing swimming as their sport. A concentrated effort to fill this gap with the Lifesaving Sport and Junior Lifeguard club programs is underway.
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Part Time Wages Exceeded 2016 Budget
A wage increase, increased registration, and the part time student staff shortage are all
contributing factors to the increase in part time wages for 2016. Provincial guidelines for
Swimming Lessons outlines the ratio of qualified swimming instructors to the number of
students for each level provided. The Board of Health also outlines the number of lifeguards needed when supervising the safety of swimmers. In order to meet the demands of registrations and bather loads staff hours were increased to stay in compliance with these
regulations.
The other major staffing change this year was the increase of staff assigned to water fitness
classes. The participants of this program are generally over the age of 65 with a multitude of
health considerations. Class size has increased to the point where a Lifeguard is needed to supervise the program and ensure everyone is safe during their workout.
The permanent adult part time employees were also utilized for additional hours to fill in the
gaps in staffing. Student staffing in September was at an all-time low and to assist with the
staff shortage an additional permanent Adult Part Time employee was hired.
The budget for 2017 is a true reflection of the current staffing needs in the Aquatics Department and a concentrated effort to cut back on staffing costs.
LOOKING AHEAD TO THE NEXT QUARTER
Liquid Gym – Hydro Cycling
Additional marketing in and outside of the facility will be needed to build a consistent loyal
customer base. In the next quarter staff will touch base with our partners and ensure they are
planning to utilize the bikes for their physiotherapy needs and how staff can assist them in
meeting their goals. Program evaluations will need to be completed and documented to meet
grant requirements for reporting.
Swim to Survive
The Swim to Survive program will be starting in the next month and bookings are in progress.
A new school booking has been received from Aylmer which will put this valuable water smart
program up to 12 schools in total. Close to 500 Grade 3 children will be provided essential life
skills just in time for summer. Non swimmers who do not complete the Swim to Survive
standard will be encouraged to register for swimming lessons.
Preparations for Spring/Summer
Interviews for summer employment will need to be completed in the next quarter to secure
qualified staff. The programs for Indoor Pool spring and summer will be dependent on the
2017 budgeted Capital repairs. A finalized plan for programming to utilize one facility will need
to be developed to try and meet the needs of a variety of customers who use our facility
regularly.
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PROGRAMS TEAM
The Programs Team is responsible for:
• dry-land fitness instruction;
• health club operations;
• adult co-ed sport league programming;
• youth sport programming; and
• summer camp programming.
The Adult Programs experienced an almost 50% increase in revenue in 2016 with $16,100. This
is about 20% increase over 2015 which was $13,653.00. The Adult Programs success is largely
due to the success of day time local Bus Trips. These included bus trips to Niagara-on-the-Lake,
Dunfield Theatre Cambridge, Grand Theatre London and Sanderson Centre Brantford.
Our Youth Recreational programs also achieved noteworthy success in 2016 with $65,100 in
revenue surpassing 2015 by $2,600. Our youth basketball program saw a 40% increase in the
fall registration and Youth PA Day camp experienced a 71% increase in Fall registration over
Winter/Spring 2016. All three PA Day camps successfully ran and provided youth with active and
educational programming.
The Health Club Memberships finished the year with $16,000 less in Memberships in 2016 than
it did in 2015. In 2016 the Health Club received over 27,300 visits, which are more visits
recorded than any other year in the last five years. The Health Club did away with the pay-as-
you-go option in the fourth quarter and created the 5-passes to ensure all users of the Health
Club are accounted for in our system for liability purposes. As a result, all previous pay as you
go users now must swipe in for Fitness Centre access.
Fitness Classes are now registration only programming to eliminate any classes that do not
meet a minimum revenue requirement to cover costs.
With the retirement of the Active Living Coordinator in September 2016 and unexpected illness
of the Health Club Coordinator the need for part-time permanent support greatly increased in the
fourth quarter. The two part-time permanent Recreation Facilitators typically worked 20-24+
hours per week to help ensure program quality was maintained during the fourth quarter.
Looking Ahead to the Next Quarter
Joining us in January 2017 will be the newly hired Active Living Coordinator. Mark Salt has
several years of experience with the City of Mississauga. He is a certified Personal Trainer, has
well rounded experience in both sports program delivery and youth summer camp.
The 1st quarter of 2017 will also include two bus trips. The Youth Bus Trip on February 5th will
take 47 residents to Toronto Castle for the famous showing of Medieval Times and a delicious
four-course meal. The Daytime Bus Trip on March 8th will take 55 residents to Niagara Falls for
lunch and to see Oh Canada Eh? Productions of ‘Country Superstars’.
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Report Title Oct–Dec 2016 Activity Report - Culture & Heritage
Report No. 17-16
Author Patricia Phelps, Culture & Heritage Manager/Curator
Meeting Type Council Meeting
Council Date February 13, 2017
Attachments
ACTIVITY REPORT October - December 2016
The fourth quarter of 2016 was another active quarter for the museum. All planned exhibits, events
and programs were successfully completed with most filled to capacity.
Detailed planning for the museum’s 2017 calendar of exhibits and events began during this quarter.
In particular time was spent on the museum’s major Canada 150 project – “Plein Air to Abstraction;
The Hevenor Collection of Canadian Art.” This exhibit will celebrate the 150th Anniversary of
Confederation with the first public showing of Dr. R. Hevenor’s private collection of Canadian Art.
One hundred and fifty works from Canadian artist like Homer Watson and Group of Seven painter
Frank Johnston will be on display in the Pratt Gallery from May 26 to July 16. A glossy program of
the exhibit will be produced for sale, along with postcards, mugs and posters. It was work on these
promotional items that began during the quarter. Plans were also confirmed for several other
special Canada 150 programs that the museum will be offering throughout 2017, as well as, the
annual events the public has come to expect. ATTENDANCE UPDATE
Attendance in Q4 saw an increase over the previous two years. The increase can be directly
attributed to the five motor coach tours that were booked during the Christmas season. The motor
coach trade tends to be cyclical in nature with companies touring a designated area for a number of
years before moving on to another area. It is hoped that the booked tours during the fourth quarter
signals a return to our area of this trade. If this is the case, the museum should see a number of
motor coach bookings over the next couple of years. Year to date total attendance is higher than in
2014, but as was expected did not matched 2015 when the Shunpiker Tour brought almost 2,000
people through the Museum on one day in May.
2014 2015 2016
Q1 Q2 Q3 Q4 YTD Q1 Q2 Q3 Q4 YTD Q1 Q2 Q3 Q4 YTD
Admissions 264 554 621 614 2053 362 408 497 695 1962 279 561 509 871 2220
Programs 38 - 503 906 1447 27 - 245 584 856 10 41 507 535 1093 Events 133 1469 2108 500 4210 218 2874 2322 483 5897 343 933 2523 468 4267
Tourism & Historical Information Services 264 431 593 213 1501 383 418 417 296 1514 293 384 402 264 1343
Members & Volunteers 299 360 363 640 1662 401 547 445 603 1996 480 581 424 638 2123
Room Rental Visitors 324 246 106 164 840 592 444 228 287 1551 418 320 109 301 1148
QUARTERLY TOTAL 1322 3060 4294 3037 11767 1983 4691 4154 2948 13776 1823 2820 4474 3077 12194
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2016 BUSINESS PLAN
During the fourth quarter the last two exhibits in the Pratt Gallery were realized. “Patriotism & Production – a look at Oxford County during World War I” was part of the continuing Oxford
Remembers – Oxford’s Own WWI commemorative project. The exhibit, which looked at the war
effort on the home front, included several images and artifacts from the museum’s permanent
collection. These items were loaned to the Woodstock Museum for the duration of this travelling
exhibit. The exhibit travelled throughout the county and was hosted at museums in Woodstock,
Ingersoll, Tillsonburg, Norwich and Princeton. The last exhibit of the year “A Quilted Christmas”
showcased twenty-five quilts. Ranging in date from 1859 to 1987 the quilts on display represented
only a fraction of the museum’s outstanding permanent quilt and coverlet collection. Visitation during
this exhibit was up over previous years as amateur and Master Quilters from all over took the
opportunity to view this historic collection, which for conservation/preservation purposes, is not often
displayed.
Both adult and student programing was offered during the quarter in conjunction with the exhibits in
the Pratt Gallery. The adult program “Pack Up Your Troubles – Lunch & Lean” was offered in
October. This program consisted of a catered lunch followed by a lecture from the Culture &
Heritage Manager/Curator. The lecture focused on the war efforts in Tillsonburg during 1916. The
program was advertised on the TCIA monitors throughout the county which resulted in patrons from
Ingersoll and Norwich participating for the first time in a program at the museum. The program was
filled to capacity. A special education program for the “Quilted Christmas” exhibit was developed
for school classes from junior kindergarten to grade 8. The program was offered to area schools with
classes from Annandale Public School and St. Joseph’s Catholic School participating. A total of 24
classes took advantage of the program during the month of December.
Also during this quarter the museum hosted a book launch for the Loyalist Legacy the third and
final book in local author Elaine Cougler’s Loyalist trilogy. Mrs. Cougler, a retired Glendale High
school teacher, did a reading from the book and signed copies that were available for purchase. The
museum received a small commission on each sale.
The annual decorating of Annandale House to create “Christmas at Annandale” was completed
during the quarter by over 40 community volunteers.
The Collection & Exhibit Specialist continued to work on both the backlog of cataloging and the
accessioning of new items into the permanent collection. In the fourth quarter 8 new donations were
accepted and processed. These donations consisted of 31 items ranging from photographs and
documents to textiles and medicine bottles. In total 33 separate donors made donations to the
museum in 2016 adding 177 objects of historical and cultural importance to Tillsonburg to the
permanent collection. Of special note within these donations were items received from Mrs. Andrea
Harley. Mrs. Harley has given a substantial collection of items once belonging to her late husband Mr.
Hank Harley, former Police Chief for the Town of Tillsonburg. This collection showcases the history
of Tillsonburg’s Police Force which had existed before the town’s current contract with the Ontario
Provincial Police. Prior to this donation the museum’s collection had only the basic history of the
force; with the addition of uniforms, photographs and other memorabilia the museum now has the
ability to better interpret this part of Tillsonburg’s rich history.
The museum also accepted the records and memorabilia of the Tillsonburg Kiwanis Club into the
collection. Formed in Tillsonburg in July 1955 the Club disbanded at the end of September 2016 due
to lack of membership. The donation includes the original Club Charter, as well as, other documents,
flags, banners, ceremonial items and photographs. The inclusion of this history into the permanent
collection ensures that the work that the Kiwanis Club of Tillsonburg accomplished during their 61
year history within our community will not be forgotten.
Volunteers, under the direction of the Collection & Exhibit Specialist, continue to add collection
records to the museum’s computer data base and to scan the museum’s photographic collection into
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digital formats. This is an on-going project that will take several years to complete as the museum
has written paper records on 18,000+ items in the collection which need to be added to the
computerized system.
The Collection & Exhibit Specialist negotiated the transfer of the dining room suite of furniture from
long-term loan to permanent donation during the quarter. Since 1994 the suite of furniture on
display in the dining room of Annandale House has been on loan to Annandale NHS from Museum
London. The practice of long-term loans is no longer considered “best practices” within the museum
profession, hence the negotiation of the loan to transfer agreement by museum staff. The suite has
now been added to the permanent collection and the threat of it suddenly being removed by Museum
London no longer exists.
The part-time contract position of Culture & Heritage Projects Coordinator was successfully filled
during the quarter. The Coordinator worked on the TCIA monitor project and planned workshops
and projects to be hosted by TCIA in 2017. Continuation of this position is dependent on Council
funding.
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Report Title Oct - Dec 2016 Activity – Parks, Cemetery & Facilities
Report No. RCP 17-16
Author Corey Hill, Manager of Parks & Facilities
Meeting Type Council Meeting
Council Date February 13, 2017
Attachments
ACTIVITY REPORT (Oct - Dec 2016)
SPECIAL EVENTS
John McKay Figure Skating Competition - The John McKay Skating Competition took place in
both the Memorial and Community Arenas. To prepare for this event stages had to be set up for
the Judges areas and then removed when the competition was completed. New Year’s Eve – Facilities staff were tasked with many extra duties to prepare for and clean up
from the New Year’s Eve event.
Hockey Tournaments - There were multiple hockey tournaments at the Complex that required
facilities staff to perform a variety of set-up tasks as well as clean up.
CAPITAL PROJECTS
Repairs on Carroll Trail –The Q3 construction tender were cancelled and an alternate design-
build RFP is in development. Project postponed until 2017.
Columbarium #1 Replacement – Transfer of cremains was successfully completed and concrete work was postponed until 2017.
Oak Park Playground – Multiple oak and tulip trees were planted onsite.
Pumptrack – Installation was completed and pumptrack opened for public use. Track safety
guidelines & donor recognition signage postponed until 2017.
Museum HVAC Replacement – HVAC unit supply and install of the project was awarded to CIMCO and the zone control work was awarded to T.A.Thomson. Work to be completed in 2017
Q1.
Memorial Park – A new basketball net (including backboard and pole) was installed within
Memorial Park by the gazebo.
FACILITIES TEAM ACHIEVEMENTS
Facility Events – Multiple events/meetings set-ups and clean-ups
GMHL Tillsonburg Hurricanes – The inaugural year of the GMHL’s Tillsonburg Hurricanes
hockey team. Facilities staff took on extra rink preparations and coordination for regular Wednesday afternoon and Friday evening games plus daily practices.
Elliot Fairbairn Roof Repairs – Facilities staff oversaw outstanding warranty work to completion.
Community Centre Roof Repairs – Minor roof repairs were completed by Facilities staff.
Community Centre Pool – Facilities staff conducted basic pool clean-up and applied additional
anti-slip material to deck over holiday closure.
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Facility Condition Assessments – Facility Condition Assessments for CSC, Public Works,
Cemetery Operations and Annandale NHS were prepared by outside consultants for
incorporation into the Town’s Asset Management Plan.
PARKS & CEMETERY ACHIEVEMENTS Irrigation Winterized - The irrigation systems at the Kiwanis & hardball diamonds, Oxford &
Broadway parkette, the OPP station, CSC, Cemetery, Museum & Works Dept were all shutdown
and winterized.
Grasscutting – The contract for grasscutting ended and Parks staff had to continue cutting grass
well into October due to the mild temperatures. Trails - The final grade and inspections of the Tillsonburg Trails was completed.
Memorial Trees - The fall memorial trees plantings were completed. These plantings occurred in
Memorial Park, Participark & by Gibson House.
Fall Clean-Up – Town parks were cleaned up/leaves mulched in preparation for winter months.
BIA Benches - The BIA benches were removed from the downtown and taken to storage for the winter. Tree Removals - Parks staff oversaw the continued removal of multiple trees throughout Q4.
Trottier Woodlot Clean-up – Parks staff completed the fuel wood clean-up and removal from the
woodlot harvest that occurred in Q2.
Toboggan Hill - The toboggan hill was setup complete with ropes, signs and straw bales. Winter Wreath Campaign – The Cemetery team oversaw the winter wreath campaign realizing
an increase in sales from 2015.
Facility Condition Assessments – Facility Condition Assessments for nine Ball Diamonds were
prepared by outside consultants for incorporation into the Town’s Asset Management Plan.
Looking ahead to 2017 Q1
• Carroll Trail Repairs to be re-tendered as design/build, awarded & completed
• Columbarium #1 concrete work to be designed, quoted and awarded
• Museum HVAC & zone controls to be completed
• Continuing to remove snow and salt facility parking lots as needed
• Define scope of work, tender and award Complex Pool tile deck replacement
• Define scope of work, tender and award multiple Complex roofing projects
• Preparations for Spring Flower Campaign at the Cemetery
• Condition Assessments Define scope of work, tender and award facility and playground
condition assessments
• Hire 1 x Facility Operator I
• Hire 2 x Facility Attendants
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=
Attendance: Peter Staley, Chair, Councillor Brian Stephenson, Mike Cerna, Robert Doerr,
Michael Kadey, Margaret McCrimmon
Regrets: Scot Richardson
Staff: Tricia Smith, Deputy Clerk, Eric Flora, Manager of Engineering
1. Call to Order
The meeting was called to order at 3:05 p.m.
2. Adoption of Agenda
Item 7.1 Celebration Plaza was added under Other Business
Resolution #1
Moved By: Robert Doerr Seconded By: Mike Cerna
THAT the Agenda as prepared for the Accessibility Advisory Committee meeting of February
8, 2017, be adopted as amended.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
4. Adoption of Minutes of Previous Meeting – November 9, 2016 & January 18, 2017
Resolution #2
Moved By: Councillor Stephenson Seconded By: Margaret McCrimmon
THAT the Accessibility Advisory Committee Meeting Minutes of November 9, 2016 and the
Special Meeting Minutes of January 18, 2017, be approved.
Carried
The Corporation of the Town of Tillsonburg
ACCESSIBILITY ADVISORY COMMITTEE
February 8, 2017
3:00 p.m.
Board Room
Customer Service Centre, Tillsonburg
AGENDA
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Accessibility Advisory Committee Meeting Minutes, February 8, 2017 - 2 -
5. General Business & Reports
5.1 Accessibility Achievement Award Presentation & Pricing
A quote was received for a 12x14 size plaque to display the names of the recipients of
the Accessibility Achievement Award. The cost is $80+HST and would hold 24 name
plates.
Staff to investigate if there are budgetary dollars for the purchase of the plaque.
St. Mary’s Catholic Church will be the first recipient of the Accessibility Achievement
Award which will be presented at the February 13, 2017 meeting of Council.
5.2 Accessibility Plan Review – 2018 Municipal Election – Internet/Telephone Voting
The Deputy Clerk provided a review of the 2014 Municipal Election Accessibility Plan
and summary of the Internet/Telephone Voting Method for the 2018 Municipal Election.
A recommendation was made to increase the amount of Public Education and
Engagement for the 2018 Municipal Election to familiarize electors with the new voting
methods and accessible voting equipment.
A recommendation was made to circulate notice to the public on the new voting methods
and Public Open House through various avenues (i.e. Hydro bills).
A suggestion was made to have an instruction sheet at each electronic voting terminal
on how to cast a vote.
Consideration is being made for additional advance polling locations for the 2018
municipal election.
Staff to bring a copy of the draft 2018 Municipal Election Accessibility Plan to the
committee for review and comment.
5.3 Canada 150 – Access4All Canada 150 Signature Initiative
The Deputy Clerk provided a summary of the Access4All Canada 150 Signature
Initiative.
The deadline for applications is March 31, 2017.
Discussion took place regarding the installation of accessible pieces as part of the
Recreation, Culture & Parks playground equipment replacement program.
6. Correspondence
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Accessibility Advisory Committee Meeting Minutes, February 8, 2017 - 3 -
7. Other Business
7.1 Celebration Plaza
The Manager of Engineering provided a review of the proposed engineering work to be
undertaken as part of the Celebration Plaza Project in Memorial Park.
The proposed project would include the installation of a bandshell adjacent to the Lake
Lisgar Water Park parking lot.
Engineering staff are reviewing the removal of the berm along the race track to ensure
an adequate pathway for snow removal equipment as well as accessibility for the public.
Accessibility features have been considered and will be incorporated in the project’s
design.
A presentation on the Celebration Plaza Project will be provided by the design
consultant to Council at the February 13, 2017 meeting.
Moved By: Mike Cerna Seconded By: Michael Kadey
THAT the Accessibility Advisory Committee recommends that Recreation, Culture &
Parks staff review the Access4All grant program to determine eligibility for funding within
the Town.
Carried
8. Next Meeting
The next meeting of the Accessibility Advisory Committee will be held on Tuesday, April 11,
2017 at 3:30 p.m. in the Board Room, Customer Service Centre.
9. Adjournment
Resolution #7
Moved By: Margaret McCrimmon Seconded By: Robert Doerr
THAT the February 8, 2017 Accessibility Advisory Committee meeting be adjourned at 4:41 p.m.
Carried
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ATTENDANCE Deb Gilvesy, Lisa Gilvesy, Mel Getty (Departed 8:15 AM), Jesse Goossens, Councillor Jim Hayes, Kirby Heckford, Mayor Stephen Molnar (Departed 8:40 AM), Steve Spanjers (Arrived
7:45 AM), Randy Thornton, John Veldman
Staff Present: David Calder, Cephas Panschow
MEMBERS ABSENT/REGRETS
Andrew Burns, Ashton Nembhard, Cedric Tomico
1. Call to Order
The meeting was called to order at 7:35 AM.
2. Adoption of Agenda
Moved By: D. Gilvesy Seconded By: J. Hayes
Proposed Resolution # 1
THAT the Agenda as prepared for the Development Committee meeting of December 13,
2016 be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof – None Declared
4. Adoption of Minutes of Previous Meeting
4.1. Minutes of the Meeting of October 18, 2016
Moved By: R. Thornton Seconded By: K. Heckford
Proposed Resolution # 2
THAT the Minutes of the Development Committee Meeting of October 18, 2016 be
approved.
Carried
The Corporation of the Town of Tillsonburg
Development Committee
December 13, 2016
7:30 AM
Boardroom, Customer Service Centre
10 Lisgar Ave, Tillsonburg
MINUTES
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Development Committee Meeting Minutes (October 18, 2016) - 2 -
5. Delegations and Presentations
6. Information Items
6.1. Community Strategic Plan – No update
6.2. Post-Secondary Education – No update. Follow-up on the joint Town/Chamber
survey required
6.3. Tillsonburg Hydro Inc – No update
6.4. Town Hall Task Force
Council approved the release of a Request for Pre-Qualification at their November 28, 2016
meeting. This will help clarify proponents that are capable of delivering the project and will be
followed by a Request for Proposal stage that will help the Town select someone to do the
project. The Town Hall Project Steering Committee was also approved to assist with reviewing
the responses. RFPQ was released on December 2 with a response deadline of February 16,
2017. Questions regarding vision, budget (to be determined) were clarified. Committee
requested copy of the RFPQ document.
6.5. 2017 to 2020 Proposed Water and Wastewater Rates
In general, Tillsonburg’s water and wastewaste costs compare favourably within the County and
are below average. Committee reviewed the information provided and raised the following
questions:
Appears that total cost/typical user (revenue to the County) of water/WW to increase by
8% from 2016 to 2020 ($781 to $839), but Wastewater Rate Funding Required barely
increases. Shouldn’t these match?
System improvements appear to only be funded by rates and reserve funds, but can
debt be used as well?
Are System improvements only built when absolutely needed or is there the opportunity
to build to ensure economic opportunities aren’t lost?
Is the County receiving requests for servicing from some areas within the County?
Committee requested that concerns be provided to staff with a response being brought back.
7. General Business & Reports
7.1. Highway 3 Business Park – Signage
Staff reviewed updated options for new signage with additional feedback provided on the size of
the letters and adding “eye-catching” banners (“Now available”, etc) to the top. Staff will
circulate committee on revised options.
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Development Committee Meeting Minutes (October 18, 2016) - 3 -
7.2. Updates: 253 Broadway, 8 Hardy Ave
Staff anticipating receiving an amendment shortly that waives conditions and sets closing date.
For 8 Hardy Ave property, general conditions have been waived and rezoning application is
pending.
7.3. Lease Request for Chesterman Farm Equipment Inc
Council directed staff at their Nov 28 meeting to bring back a lease agreement for consideration.
7.4. 2017 Economic Development Budget & Business Plan
Development Commissioner provided a review of the 2016 business plan and proposed a minor
change in focus from Business Attraction to Business Retention, i.e. Workforce Development/
Retention, due to the shortage of workers in some occupations. This is based on feedback from
meetings with local companies. Existing investment attraction target sectors would be kept, but
some time would be re-allocated to workforce development initiatives.
Discover Tillsonburg: A number of members commented positively on how good the current
issue of Discover Tillsonburg magazine looked. Norfolk County’s guide was raised a good
comparable for community marketing. Committee requested a business plan for the Discover
Tillsonburg initiative as it has been some years since it was launched and may be a good time
to re-evaluate.
8. Committee Minutes & Reports
8.1. Tillsonburg District Chamber of Commerce – No update
8.2. Downtown Business Improvement Association – No update. Committee asked for
written update to be provided if unable to attend.
8.3. Tillsonburg District Real Estate Board
November numbers were strong. Seeing an increase in new home buyers in advance of the
new real estate regulations.
8.4. Physician Recruitment
Committee is meeting this week to discuss recruitment incentives. Hospital is in the process
of re-purposing a vacant wing
9. Correspondence - None
10. Other Business
10.1. Roundtable
• County of Oxford budget meeting is on December 14 and currently contains last phase of
North St project and Potters Road improvements.
11. Closed Session - None
12. Next Meeting
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Development Committee Meeting Minutes (October 18, 2016) - 4 -
The next meetings of the Development Committee will be on Tuesday, January 17, 2017
and 12 noon on Tuesday, January 24 (awards).
13. Adjournment
Moved By: J. Veldman Seconded By:
Proposed Resolution 4
THAT the Development Committee Meeting of December 13, 2016 be adjourned at 9:48
AM.
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ATTENDANCE Andrew Burns, Deb Gilvesy, Lisa Gilvesy, Mel Getty (Departed 8:25 AM), Kirby Heckford (Arrived 7:48 AM), Ashton Nembhard, Steve Spanjers, Randy Thornton, Cedric Tomico, John
Veldman (Departed 9:40 AM)
Staff Present: David Calder, Kevin Deleebeeck, Cephas Panschow, Geno Vanhaelewyn
MEMBERS ABSENT/REGRETS
Jesse Goossens, Councillor Jim Hayes, Mayor Stephen Molnar,
1. Call to Order
The meeting was called to order at 7:30 AM.
2. Adoption of Agenda
Moved By: R. Thornton Seconded By: J. Veldman
Proposed Resolution # 1
THAT the Agenda as prepared for the Development Committee meeting of January 17,
2017 be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof – None Declared
4. Adoption of Minutes of Previous Meeting
4.1. Minutes of the Meeting of December 13, 2016
Moved By: R. Thornton Seconded By: S. Spanjers
Proposed Resolution # 2
THAT the Minutes of the Development Committee Meeting of December 13, 2016 be
approved.
Carried
The Corporation of the Town of Tillsonburg
Development Committee
January 17, 2017
7:30 AM
Boardroom, Customer Service Centre
10 Lisgar Ave, Tillsonburg
MINUTES
124
Development Committee Meeting Minutes (January 17, 2017) - 2 -
5. Delegations and Presentations
5.1. Building Permit Fee Review
Chief Building Official provided an overview of the fee review process. Building permit fees
have not been raised since 2006 and it is desirable to have a Cost Stabilization Reserve Fund
to help balance fluctuations in the impact to taxation due to the variability of building activity
from year to year. Building permit fees are recommended to be based on a full cost recovery
approach including direct and indirect costs. Direct costs are estimated at $316,500 and
indirect costs are estimated at $32,034 for a total annual cost of $348,564. Actual revenue has
ranged from $193,000 to $405,000 over the past five years. The fee increases recommended
by the consultant are significant and staff has prepared a revised fee schedule that is more
reflective of what the market can bear and specific market demand. Tillsonburg will still be in
the mid-range of fees for residential when compared to neighbouring jurisdictions, on the low
range for industrial and mid-range for commercial developments. Next step is to report back to
Council.
Committee raised the following questions:
Why is this being done now? Budget pressures and since it has been 11 years from the
last review.
Information provided appears to be based on average building permit values, but what
would the building permit cost be at the low end and high end?
Although a permit fee increase appears to be warranted, is there an opportunity to
phase-in the increases over a period of years?
How much funds are in the unofficial reserve now?
Has staff looked at how a full year revenue model would work, i.e. use a sample year
and apply all the new fees to compare revenue based on actual data?
Committee was generally in favour of the staff recommendation on rates and was appreciative
of the analysis and extra work that has gone into this process.
5.2. 2017 to 2020 Proposed Water and Wastewater Rates
Director of Operations provided an overview of his report to Town Council regarding the
County’s Water/Wastewater Rate Review. The water system is owned/operated by the County,
but approximately 40% of the operations are done by Town staff. Four major components of
study are rate funding requirement, user rates, reserve continuity schedule and proposed rate
increases. Water rates are proposed to increase by an average of 2.6% resulting in an annual
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Development Committee Meeting Minutes (January 17, 2017) - 3 -
charge of $427 in 2020. Sewer rates are proposed to increase by an average of 1% for an
annual charge of $412 in 2020. Tillsonburg offers annual water/sewer costs for a typical user
that will remain the second lowest in the County. Key issue is how fast reserves are built up
and when they are used and how is that balanced with use of debt. Current plan is to conduct
operational improvements (Phase 1) to the Tillsonburg Waste Water Treatment Plant (WWTP)
in 2023, but this would not increase capacity. Both water and wastewater (69%) have
significant capacity at this time. Even with water allocations to new development, the system
will only reach 80% of the rated capacity. Questions:
When is the WWTP expansion planned? Can a 10 year capital budget for the systems
be provided?
If Tillsonburg’s target for their reserve fund to total system assets is 5%, how does this
compare to other municipalities? Woodstock/Ingersoll at 8 – 10% of system assets.
What is the projected transfer of $4.9 M from reserves in 2018 for?
Committee appreciated the information. There was some concern about the impact of all of the
County/Town rate increases being planned. While these are reasonable on an individual basis,
they could result in a significant impact to the end users. Discussion regarding potential lost
opportunities if capacity is not available. This is being reviewed by staff to ensure that
Tillsonburg remains competitive. Committee would like staff to confirm that the enhancements
and expansions do not get pushed further into the future.
[Additional Information provided subsequent to meeting:
When WWTP capacity reaches 80-85%, a Class Environmental Assessment (EA) is triggered
with the assumption that the EA project will take 2 years and design/construction another 3
years for a total of 5-6 years. With the Tillsonburg WWTP, a Class EA has been completed, so
if a critical need arose, it would take approximately 3 years to complete an expansion.
Tillsonburg requested a phase-in of the $30 M WWTP upgrade project a few years ago with the
understanding that Phase 1 upgrade (~ $6M) would improve operational efficiency of the plant
(but not increase capacity). Phase 2 (~ $23M) future expansion would add 4,000 m3/d
capacity.]
6. Information Items
6.1. Community Strategic Plan – No update
6.2. Post-Secondary Education – No update
6.3. Tillsonburg Hydro Inc – No update
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Development Committee Meeting Minutes (January 17, 2017) - 4 -
6.4. Town Hall Task Force – No update
7. General Business & Reports
7.1. Chamber of Commerce Awards Selection – Initial Review
Staff reviewed the preliminary list of investments made in Tillsonburg over the past year. A
number of suggestions were made for research/future consideration.
8. Committee Minutes & Reports
8.1. Tillsonburg District Chamber of Commerce – Concern regarding traffic delays at
Broadway/North St intersection has been received. Has this intersection been looked
into? Understanding is that the County has determined that the traffic doesn’t warrant
changes at this time. Issue appears to be the short duration of the green light in the
north-south direction given that Broadway is the primary route for movement of goods
and the associated impacts to pavement from heavy braking. Is it possible for County
to review? Concern has also been raised by the Police Service Board.
8.2. Downtown Business Improvement Association – Christmas Crawl went well and is
continuing to pick up momentum and positive feedback. WiFi enhancements are still in the
works and with relocation of receivers to light poles and additional receivers, service levels
should go up. Expecting 2 – 3 Façade Improvement Grants in the spring. Annual General
Meeting is being planned for Tuesday, March 28, at 5:30 PM.
8.3. Tillsonburg District Real Estate Board
Year-end numbers were strong despite a minor slowdown in December. Values and units
sold were up significantly year over year.
8.4. Physician Recruitment
One office has recruited a new physician. Meeting scheduled for next month.
9. Correspondence - None
10. Other Business
10.1. Roundtable
• Norfolk County is going through the five year review of their Official Plan and the review
includes a change in the designation of the Norfolk Mall area from Hamlet to Commercial.
County Planning department has provided comments and there is concern about this
change as it could affect the viability of Tillsonburg’s downtown if full blown commercial
users are permitted there. Communication has been made.
11. Closed Session - None
12. Next Meeting
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Development Committee Meeting Minutes (January 17, 2017) - 5 -
The next meetings of the Development Committee will be 12 noon on Tuesday, January 24
(awards) and Tuesday, February 14, 2017.
13. Adjournment
Moved By: K. Heckford Seconded By:
Proposed Resolution 4
THAT the Development Committee Meeting of January 17, 2017 be adjourned at 10:10 AM.
128
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Attendance:
Chair Matt Scholtz
Councillor Brian Stephenson
Mary Anne VanGeertruyde
John Armstrong
Lana White
Regrets:
Mayor Stephen Molnar
Sam Lamb
1. Call to Order – 2:38 p.m.
2. Adoption of Agenda
Resolution
Moved by: M. VanGeertruyde Seconded by: J. Armstrong
THAT the Agenda as prepared for the Special Awards Committee meeting of February 7,
2017, be adopted.
‘Carried’
3. Disclosure of Pecuniary Interest
None
4. Approval of Previous Minutes
Resolution
Moved by: B. Stephenson Seconded by: M. Scholtz
The Corporation of the Town of Tillsonburg
SPECIAL AWARDS COMMITTEE
Tuesday, February 7, 2017
2:30pm
Annex Board Room
200 Broadway, 2nd Floor, Tillsonburg, ON N4G 5A7
MINUTES
129
Special Awards Committee Minutes - February 7, 2017 - 2 -
THAT the Special Awards Committee Meeting Minutes dated November 9, 2016 be
approved.
‘Carried’
Location for Public Display of Favourite Son/Daughter Names – As follow-up to the Minutes,
further discussion was held. Councillor Stephenson noted that this had been talked about at
the recent Budget Meetings - that there should be a plaque for each son/daughter, as well
as discussion regarding a location for the plaques to be publicly displayed.
Resolution
Moved by: J. Armstrong Seconded by: B. Stephenson
THAT the Special Awards Committee recommends to Town Council the location of the
Clock Tower for the purpose of displaying Favourite Son/Daughter awards.
‘Carried’
5. General Business and Reports
i) Volunteer Achievement Awards – Review of Nominations, for presentation in
February and March
(copies of the completed nomination forms were available at the meeting)
Resolution
Moved by: J. Armstrong Seconded by: B.Stephenson
THAT John Morling be selected as the recipient of a Volunteer Achievement Award, to be
presented at the March 2, 2017 (rescheduled from February 27) Council Meeting.
‘Carried’
Councillor Stephenson to present the award.
Resolution
Moved by: B. Stephenson Seconded by: M. VanGeertruyde
THAT John Mark Smith be selected as the recipient of a Volunteer Achievement Award, to
be presented at the March 27, 2017 Council Meeting.
‘Carried’
Matt Scholtz to present the award.
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Special Awards Committee Minutes - February 7, 2017 - 3 -
There was follow-up discussion regarding letters to service clubs and churches, promoting
Volunteer Achievement Awards. The draft letter was reviewed and some changes were
suggested. L. White to update the letter and notify the chair when ready for signature.
Following that, the letter is to be distributed according to the prepared list of service clubs
and churches.
M. VanGeertruyde noted the many volunteers at the Tillsonburg Hospital
6. Other Business
Round Table – to be added as an agenda item for future meetings.
7. Next Meeting - Tuesday, March 7, 2017 at 2:30pm
8. Adjournment
Resolution
Moved by: B.Stephenson Seconded by: J.Armstrong
THAT the February 7, 2017 Special Awards Committee meeting be adjourned at 3:15 p.m.
‘Carried’
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ATTENDANCE
Members Present: Mel Getty: Co-Chair, Terry Smith (Skatepark), Derek Partlo (Ball Users),
Scott McKenzie (Lions Club), Sue Saelens (Lions Club) Rosemary Dean (Fair Board), Brad
Martin (Kinsmen), Donna Scanlan (Parks & Rec Advisory), Jane McLean (Outdoor Rink/Ball
Users), Rick Cox: Staff, Margaret Puhr: Secretary (Event Organizers)
MEMBERS ABSENT/REGRETS
Shane Curtis, Cedric Tomico, Lance McKenzie, Mike Cerna, Ken Patterson, Scott Vitias, Derek
Partlo, John Glass
1. Call to Order
The meeting was called to order at 7:30am, by Co-chair Mel Getty.
2. Adoption of Agenda
Moved By: Jane McLean Seconded By: Terry Smith
Resolution #1_
THAT the Agenda as prepared for the Memorial Park Revitalization Committee meeting of
January 30, 2017, be adopted. Carried.
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
4. Adoption of Minutes of Previous Meeting
4.1. Minutes of the Meeting of January 16, 2017
Moved By: Margaret Puhr Seconded By: Mel Getty
Resolution #2_
The Corporation of the Town of Tillsonburg
Memorial Park Revitalization Committee
January 30, 2017
7:30am
Marwood Lounge
45 Hardy Ave
MINUTES
132
Memorial Park Revitalization Committee Meeting Minutes, January 30, 2017 - 2 -
THAT the Minutes of the Memorial Park Revitalization Committee Meeting of January
16, 2016 be approved. Carried.
5. General Business & Reports
5.1. Staff Update: Review of Council Motions:
1. The Celebration Plaza project tenders need to be received by early March and awarded
by the end of March in order for the work to be completed on time.
2. The list of prioritized projects needs to be created and endorsed through the Parks &
Rec Advisory Committee to Council per report RCP 17-11 (attached).
Moved By: Jane McLean Seconded By: Donna Scanlan
Resolution #3_
THAT the Memorial Park Revitalization Committee endorse the Celebration Plaza
conceptual plan as presented and that the resolution be forwarded to the Parks & Rec
Advisory Committee.
Carried.
5.2. Rotary Club: Members Absent.
5.3. Fair Board: Getting ready for the 2017 fair.
5.4. Ball Association: No updates.
5.5. Kinsmen Club: the Club members have reviewed a variety of band shell styles in
Tillsonburg area in order to compare costs and structures. Open Space Solutions is a
Canadian company with great reviews and safety record, therefore it would be a top
choice for the contractor. The cost of a 40’ x 25’ polygon style structure will be
approximately $100,000.00, without electrical connections or concrete pad. It is a multi-
purpose style that can be used for picnics or other events as well and is accessible.
Drawings attached to the minutes.
Moved by: Terry Smith Seconded by: Jane McLean
Resolution #4
THAT the Memorial Park Revitalization Committee endorse the multipurpose structure,
approximately 40’ x 25’ proposed by the Kinsmen Club and that the resolution be
forwarded to the Parks & Rec Advisory Committee.
Carried.
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Memorial Park Revitalization Committee Meeting Minutes, January 30, 2017 - 3 -
5.6. Pumptrack: Shade sails are still being priced. Proposed shade trees were priced and
quoted at approximately $1,500.00 per tree and after factors like hazards of branches,
roots, leaves etc. were determined, the tree idea was rejected. Concrete tables for
spectators are also being considered. To help with the ‘cluttered’ look, the rusty wire
fence should be removed. A presentation of options for spectator area and signage
ideas will be brought to the committee. Terry Smith reiterated that no tax funds will be
required for this project.
5.7. Lions Club: Upon consideration, the Club rejected the entry gate and sign in favour of a
Jungle Gym-themed playground with a sitting section. The Club has tentatively
committed to contributing 50,000.00 – 75,000.00 to the project, pending approval of
directing lottery raised funds by the AGCO. The proposed area would be near the water
park, in the proposed Lions Grove section of the park. More details to follow.
5.8. Outdoor rink: A committee was put together to steer this project. The goal is to
fundraise for the rink/basketball pad for the 2018 summer in conjunction with the new
refrigeration system planned for the indoor arenas. Custom Ice Solutions company was
approached for a quote on a 60’ x 120’ pad, with intention of using local contractors
where possible. Two phases are being proposed: Phase 1: concrete pad and basketball
nets with removable boards; Phase 2: signage and fencing. All the monies will be
fundraised by the committee for this project. Location to be determined in proximity to
the current arenas. Handout prepared by Jane McLean attached to the minutes.
5.9. Ball diamond repositioning: per Council decision the current diamond will stay where is
until a recommendation is made by the committee.
6. Round Table
6.1. The Outdoor Rink project needs to be presented to the Parks & Rec Advisory
Committee.
7. Next Meeting
The next meeting of the Memorial Park Revitalization Committee will be on Tuesday
February 21, 2017 at 7:30am.
8. Adjournment
Moved By: Margaret Puhr Seconded By: Rosemary Dean
Resolution #5
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Memorial Park Revitalization Committee Meeting Minutes, January 30, 2017 - 4 -
THAT the Memorial Park Revitalization Committee Meeting of January 30, 2017 be
adjourned at 9:35 am. Carried.
135
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ATTENDANCE
Mel Getty
Susie Wray
Donna Scanlan
Don Baxter
Michael Cerna
Penny Esseltine
Craig Cole
Becky Turrill, Secretary
Janet McCurdy, Program Manager
Rick Cox, Director of Recreation, Culture and Parks
MEMBERS ABSENT/REGRETS
James Payne
Bob McCormick
1. Call to Order
The meeting was called to order at 7:31am
2. Adoption of Agenda
Moved By: D. Baxter Seconded By: M. Cerna
Resolution #1
THAT the Agenda as prepared for the Parks and Recreation Advisory Committee meeting of
February 7, 2017, be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof - None
4. Adoption of Minutes of Previous Meeting
4.1. Minutes of the Meeting of January 17, 2017
Moved By: D. Baxter Seconded By: C. Cole
The Corporation of the Town of Tillsonburg
Parks & Rec COMMITTEE
Tuesday January 17, 2017
7:30am
Marwood Lounge
45 Hardy Ave
MINUTES
136
Parks & Recreation Committee Meeting Minutes - 2 -
Resolution #2
THAT the Minutes of the Parks and Recreation Committee Meeting of January 17, 2017
be approved.
Carried
5. Delegations and Presentations
5.1. Dog Park – Presentation made by Peter Luciani and Tyler Coghill to the Parks and
Recreation Advisory Committee. Presentation included a second preferred location for the
dog park.
Motion #1
On MOTION made, SECONDED and CARRIED the Parks and Recreation Committee
endorses the presentation received from the Dog Park Committee be forwarded to
council for approval. (7-0)
Moved By: D. Baxter Seconded By: M. Cerna
6. General Business & Reports
6.1. Baldwin & Quarterline Woodlot – Will remain as is.
6.2. Memorial Park Revitalization – Update
6.2.1. Celebration Plaza - Resolution from Memorial Park Revitalization Committee –
R. Cox presented the committee drawings regarding the Celebration Plaza
Motion #2
On MOTION made, SECONDED and CARRIED the Parks and Recreation Committee
endorse the RESOLUTION received from the Memorial Park Revitalization
Subcommittee – Celebration Plaza and it be forwarded to council for approval. (7-0)
Moved By: D. Baxter Seconded By: C. Cole
6.2.2. Multipurpose Structure – Resolution from Memorial Park Revitalization
Committee – R. Cox presented the committee photos of potential multipurpose
Band shell/stage.
Motion #3
On MOTION made, SECONDED and CARRIED the Parks and Recreation Committee
endorse the RESOLUTION received from the Memorial Park Revitalization
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Parks & Recreation Committee Meeting Minutes - 3 -
Subcommittee – Multipurpose band shell/stage with dimensions of 50’x25’ and it be
forwarded to council for approval. (7-0)
Moved By: D. Scanlan Seconded By: D. Baxter
7. Correspondence - None
8. Other Business - None
9. Closed Session
9.1. - None
10. Next Meeting
The next meeting of the Parks & Rec Advisory Committee TBD
11. Adjournment
Moved By: D. Baxter Seconded By: M. Cerna
Proposed Resolution #3
THAT the Parks & Rec Advisory Committee Meeting of February 7, 2017 be adjourned at
9:12am
138
TILLSONBURG BUSINESS IMPROVEMENT AREA
BOARD MEETING
Tillsonburg Corporate Annex
Tuesday January 10, 2017 – 12 noon
1.CALL TO ORDER
The meeting was called to order by Chair, C. Tomico at 12:13 p.m.
Thank you to W. Cameron for providing lunch today.
Present: C. Tomico, W. Cameron, K. West, D. Rasokas, V. Armstrong, C. Pepper,
J. Scott
Regrets: L. Oliveira, M. Adam, J. Kirkland, L. Arnold
Absent: C. Jezovnik, K. Causyn
DISCLOSURE OF PECUNIARY INTEREST OF THE GENERAL NATURE
THEREOF - none
2.ADOPTION OF AGENDA
Moved by: K. West
Seconded by: D. Rasokas
AND RESOLVED THAT THE AGENDA OF January 10, 2017 be accepted as
written.
“Carried”
4. Delegations - none
5. MINUTES & BUSINESS ARISING OUT OF THE MINUTES
Moved by: D. Rasokas
Seconded by: J. Scott
AND RESOLVED THAT THE Minutes of December 13, 2016 be adopted as
written.
“Carried”
6. OTHER BUSINESS
a)Beautifications - No Report
b)Communications - D. Rasokas
D. Rasokas and V. Armstrong will be doing a walk through in February to update
merchants on upcoming BIA activities. If Committee Chairs have any information
that you would like to be included in our handout please let us know.
ACTION: V. Armstrong to send the date of the walk about.
c)Promotions - no report
139
*There is a position available for Promotions Chair.
d)FIP - No Report
e)AGM - V. Armstrong
The suggested dates for the AGM were Tuesday March 28 or Wednesday
March 29, 2017. V. Armstrong to book Carriage Hall.
The AGM will be held at the Carriage Hall on Tuesday March 28, 2017 Social 5:30
p.m Dinner 6:30 p.m. Meeting 7:00 p.m.
f)Wi-fi - J. Kirkland - No Report
g)Chamber of Commerce Update - C. Tomico
Chamber AGM, Wednesday, January 18, 2017 - Carriage Hall
January 19, 2017: Business After Five at South Coast Fire Place
Chamber of Commerce Fall Trip 2017 - approx. $3000 pp - Iceland
h)By - Law/ Zoning Committee- D. Rasokas
i)OBIAA Conference - April 2-5, 2017 Toronto
j)Council Report - no report - absent
k)Retail Recruitment - waiting on budget
l)Website- V. Armstrong
Tillsonburg Chamber of Commerce has hired the services of Akira to create and
maintain their website. Information has been shared with the Executive Director.
Staples Copy and Print also offers this service for website build.
Follow Ups
ACTION: D. Rasokas to contact Shelley Imbeault for database for downtown
businesses to see if it can be added to the website.
TREASURER’S REPORT – J. Kirkland - Absent
V. Armstrong presented a report. A Treasurer is still needed
8.ROUNDTABLE
C. Tomico – none
D. Rasokas -none
V. Armstrong - none
K. Causyn-none
K. West - none
L. Arnold – none
W. Cameron - none
M. Adam – none
L. Oliveira - none
C. Jezovnik – none
C. Pepper – none
Motion to Adjourn - K. West at 1:02 p.m.
140
DATE OF NEXT MEETING:
BIA Board Meetings:
Tuesday February 14, 2017 noon - BIA Board Room
Tuesday March 21, 2017 noon - BIA Board Room
Tuesday April 11, 2017 noon - BIA Board Room
OBIAA National Conference
April 2 - 5, 2017 Toronto
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142
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THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 4080
BEING A BY-LAW to establish the Composition of the Municipal Council for the Town of
Tillsonburg.
WHEREAS Section 217(1) of the Municipal Act authorizes a local municipality to change the
composition of its council;
AND WHEREAS Section 220 of the Municipal Act authorizes a municipality to change the titles for
its head of council and other members of its council;
AND WHEREAS The Council of the Corporation of the Town of Tillsonburg deems it is
necessary and expedient to change the title of Deputy Mayor to Councillor.
THEREFORE the Council of the Town of Tillsonburg enacts as follows:
1. THAT the Municipal Council for the Town of Tillsonburg shall consist of a Mayor and
six (6) Councillors for a total of seven (7) Council members who shall all be elected at large.
2. THAT By-Law 3036, passed on the 12th day of November, 2002, which
established the composition of Council to include the Deputy Mayor position is
hereby repealed.
3. THAT This By-Law shall come into full force and effect for the 2018 Municipal Election.
READ A FIRST AND SECOND TIME THIS 2nd DAY OF March, 2017.
READ A THIRD AND FINAL TIME AND PASSED THIS 13th DAY OF March, 2017.
______________________
MAYOR Stephen Molnar
________________________
TOWN CLERK Donna Wilson
144
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 4082
A BY-LAW to enter into a Land Lease Agreement with Chesterman Farm Equipment
Inc.
WHEREAS the Corporation of the Town of Tillsonburg is desirous of entering into an
Land Lease Agreement with Chesterman Farm Equipment Inc.
NOW THEREFORE the Municipal Council of The Corporation of the Town of Tillsonburg
enacts as follows:
1. THAT the Lease Agreement attached hereto as Schedule “A” forms part of this by-law;
2. THAT the Mayor and Clerk be hereby authorized to execute the attached Lease
Agreement marked as Schedule “A” on behalf of the Corporation of the Town of
Tillsonburg.
3. This By-law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 13th DAY of February, 2017.
READ A THIRD AND FINAL TIME AND PASSED THIS 13th DAY of February, 2017.
___________________________
MAYOR – Stephen Molnar
______________________________
TOWN CLERK – Donna Wilson
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150
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153
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 4085
A BY-LAW to adopt a Schedule of Fees for certain Municipal applications, service and
permits.
WHEREAS Section 39(1) of the Municipal Act, S.O. 2001, c. M.25, as amended, provides that
without limiting sections 9, 10 and 11, those sections authorize a municipality to impose fees or
charges on persons, for services or activities provided or done by or on behalf of it, for costs
payable by it for services or activities provided or done by or on behalf of any other municipality or
any local board; and for the use of its property including property under its control;
WHEREAS it is necessary and expedient to establish a Schedule of Fees for certain Municipal
applications, services and permits;
THEREFORE the Council of the Town of Tillsonburg enacts as follows:
1. THAT Schedule "A" to this By-Law is adopted as the Schedule of Fees for certain Municipal
applications services and permits listed therein.
2. Should the provisions of any other By-Law of the Town of Tillsonburg or other document purporting to set the Fees listed in Schedule "A" be in conflict with the provisions of this By-Law, the provisions of this By-Law shall prevail.
3. That Schedule "A" to this by-law forms part of this by-law as if written herein.
4. This By-Law shall come into full force and effect on the day of its passing.
5. That By-Law 3986 passed on the 25th of January, 2016 shall be hereby repealed.
READ A FIRST AND SECOND TIME THIS 13th DAY OF February, 2017.
READ A THIRD AND FINAL TIME AND PASSED THIS 02nd DAY OF March, 2017.
____________________________ MAYOR - Stephen Molnar
____________________________
TOWN CLERK – Donna Wilson
154
DCSItem 2016 Fee Proposed2017 Fee % Change TaxNotesAirportAirport - Aircraft Parking Fees - Daily 6.00 6.00 0.00%plus HSTAirport - Aircraft Parking Fees - Monthly 42.00 42.00 0.00%plus HSTAirport - Basement Boardroom rental (15'x29') half day 45.00 45.00 0.00%plus HSTAirport - Basement Boardroom rental (15'x29') full day 80.00 80.00 0.00%plus HSTAirport - Basement or Dining Area Rental per hour 15.00 15.00 0.00%plus HSTAirport - Dining Area Rental per half day 45.00 45.00 0.00%plus HSTAirport - Boardroom Long term rental (more than one week- consecutive) 275.00 275.00 0.00%plus HSTAirport - Hangar Land Lease Fee Annually per SF 0.29 0.29 0.00%plus HSTAirport - Infrastructure fee < 5,000 SF hangar 500.00 500.00 0.00%plus HSTAirport - Infrastructure fee > 5,000 SF hangar 1,000.00 1,000.00 0.00%plus HSTAirport Toque - 10.00 plus HSTNew feeAirport Fuel Call Out Fee - 25.00 plus HSTNew feeAirport Administration Fee - 25.00 plus HSTNew feeAnimal ControlBoarding Fee Cat 20.00 20.00 0.00%HSTAs per Animal Control ContractBoarding Fee Dog 20.00 20.00 0.00%HSTAs per Animal Control ContractCall out fee for service 100.00 100.00 0.00%HSTAs per Animal Control ContractDog license - spayed or neutered before March 31 15.00 15.00 0.00%exemptSchedule V Part VI (ETA)- ExemptDog license - spayed neutered after March 31 30.00 30.00 0.00% exemptSchedule V Part VI (ETA)- Exempt ($5.00 towards dog park and balance to recover staff cost to follow-up outstanding accounts and to administer)Dog license - intact - before March 31 20.00 20.00 0.00%exemptSchedule V Part VI (ETA)- ExemptDog license - intact - after March 31 35.00 35.00 0.00% exemptSchedule V Part VI (ETA)- Exempt ($5.00 towards dog park and balance to recover staff cost to follow-up outstanding accounts and to administer)Cat license - spayed or neutered before March 31 15.00 15.00 0.00%exemptSchedule V Part VI (ETA)- ExemptCat license - spayed neutered after March 31 20.00 20.00 0.00%exemptSchedule V Part VI (ETA)- ExemptCat license - intact - before March 31 20.00 20.00 0.00%exemptSchedule V Part VI (ETA)- ExemptCat license - intact - after March 31 25.00 25.00 0.00%exemptSchedule V Part VI (ETA)- ExemptCat/dog license - replacement 5.00 5.00 0.00%exemptSchedule V Part VI (ETA)- ExemptEuthanasia and Disposal - Cat 60.00 60.00 0.00%HSTAs per Animal Control ContractEuthanasia and Disposal - Dog 80.00 80.00 0.00%HSTAs per Animal Control ContractLive Trap Placement 100.00 100.00 0.00%HSTAs per Animal Control Contract155
DCSItem 2016 Fee Proposed2017 Fee % Change TaxNotesBy-law EnforcementInvoice admin processing fee 150.00 175.00 16.67%HSTIncrease to cover satff time per occuranceOwner dumping debris on own lands 500.00 500.00 0.00%exemptSchedule V Part VI (ETA)- ExemptOwner failing to tag garbage 500.00 500.00 0.00%exemptSchedule V Part VI (ETA)- ExemptRe-issuance of Permit/License/Document 50.00 50.00 0.00%exemptSchedule V Part VI (ETA)- ExemptParking - double parking 30.00 30.00 0.00%exemptSchedule V Part VI (ETA)- ExemptParking - for longer period than provided 15.00 15.00 0.00%exemptSchedule V Part VI (ETA)- ExemptParking - in loading zone 30.00 30.00 0.00%exemptSchedule V Part VI (ETA)- ExemptParking - near fire hydrant 30.00 30.00 0.00%exemptSchedule V Part VI (ETA)- ExemptParking - no parking (2am-7am) 30.00 30.00 0.00%exemptSchedule V Part VI (ETA)- ExemptParking - Obstructing Traffic 30.00 30.00 0.00%exemptSchedule V Part VI (ETA)- ExemptParking - parking in handicapped parking space without permit 300.00 300.00 0.00%exemptSchedule V Part VI (ETA)- ExemptParking - Parking/standing in fire route 60.00 60.00 0.00%exemptSchedule V Part VI (ETA)- ExemptParking - prohibited area 30.00 30.00 0.00%exemptSchedule V Part VI (ETA)- ExemptParking - too close to corner 30.00 30.00 0.00%exemptSchedule V Part VI (ETA)- ExemptParking - too close to curb 30.00 30.00 0.00%exemptSchedule V Part VI (ETA)- ExemptParking - Wrong side of road 30.00 30.00 0.00%exemptSchedule V Part VI (ETA)- ExemptPerson assisting dumping debris on private lands 500.00 500.00 0.00%exemptSchedule V Part VI (ETA)- ExemptPerson dumping debris on private/public lands 500.00 500.00 0.00%exemptSchedule V Part VI (ETA)- ExemptPerson fail to immediate remove debris 500.00 500.00 0.00%exemptSchedule V Part VI (ETA)- ExemptFortification By-Law Exemption Application - single family dwelling or not-for- 150.00 150.00 0.00%HSTNew FeeFortification By-Law Exemption Application - Multi-Residential, Commercial, 400.00 400.00 0.00%HSTNew FeeBuilding - FeesBuilding - photocopies - larger than ledger 2.00 2.00 0.00%HSTBuilding Certificate 50.00 50.00 0.00%exemptSchedule V Part VI (ETA)- ExemptPermit fees - amend existing permit 50.00 50.00 0.00%Permit Review Fee - major amendment to existing permit 40.00 40.00 0.00% HST per hour - fee to review major changes to existing permit in accordance with By-Law 3198 Permit fees - Building a)$45.00 first $1,000.00 of estimated value of construction plus b) $10.00 per each additional $1,000.00 or part there of - 0.00% exempt Replaced with fees identified belowPermit fees - change of use - no construction 45.00 - -100.00% exempt Replaced with fees identified belowPermit fees - connection to municipal water or sewer 45.00 - -100.00% exempt Replaced with fees identified belowPermit fees - construction without permit double initial permit fee - 0.00% exempt Replaced with fees identified belowPermit fees - demolition 100.00 - -100.00% exempt Replaced with fees identified belowPermit fees - Plumbing - other than residential a)$75.00 first fixture b) $6.00 per fixture - 0.00% exempt Replaced with fees identified belowPermit fees - Plumbing - residential a)$40.00 first fixture b) $6.00 per fixture - 0.00% exempt Replaced with fees identified below156
DCSItem 2016 Fee Proposed2017 Fee % Change TaxNotesBuilding - FeesResidential – New Low Density - Single Detached & Townhouses - Minimum permit fee $2,250.00OR$125.00 Flat Rate + $11.00 per each additional $1000.00 in value of construction- whichever is greater- plumbing permit fees included 0.00% exempt Schedule V Part VI (ETA)- ExemptResidential – Mobile Homes, Low Density, Medium Density, High Density, Additions, Alterations, etc. - $125.00 Flat Rate + $11.00 per each additional $1000.00 in value of construction.- plumbing permit fees included 0.00% exempt Schedule V Part VI (ETA)- ExemptICI – New - $125.00 Flat Rate + $11.00 per each additional $1000.00 in value of construction.- plumbing permit fees included 0.00% exempt Schedule V Part VI (ETA)- ExemptICI Major Alterations/Renovations/Additions(> 75,000) - $1,000.00 Flat Rate + $11.00 per each additional $1000.00 in value of construction.- plumbing permit fees included 0.00% exempt Schedule V Part VI (ETA)- ExemptICI Minor Alteration/Renovations/Additions($75,000 or less) - $250.00 Flat Rate + $11.00 per each additional $1000.00 in value of construction.- plumbing permit fees included0.00% exempt Schedule V Part VI (ETA)- ExemptDecks, Sheds, Accessory Buildings, Pools, etc. - $125.00 Flat Rate + $11.00 per each additional $1000.00 in value of construction. 0.00% exempt Schedule V Part VI (ETA)- ExemptPart 9 Residential Demolition - 125.00 0.00%exemptSchedule V Part VI (ETA)- ExemptDemolition – all others - 500.00 0.00%exemptSchedule V Part VI (ETA)- ExemptWater Connection, Sewer Connection or repair - 125.00 0.00%exemptSchedule V Part VI (ETA)- ExemptChange of Use Permit (no construction) - 250.00 0.00%exemptSchedule V Part VI (ETA)- ExemptConditional Permit Agreement - 250.00 0.00%exemptSchedule V Part VI (ETA)- ExemptAlternative Solution Review - 500.00 + cost of peer review 0.00%exemptSchedule V Part VI (ETA)- ExemptOccupant Load Inspection Analysis & Report - 75.00/hr 0.00%exemptSchedule V Part VI (ETA)- ExemptAGCO Agency Approval - 75.00 0.00%exemptSchedule V Part VI (ETA)- ExemptRe-inspection - 75.00 0.00%exemptSchedule V Part VI (ETA)- ExemptIssue Order - 100.00 0.00%exemptSchedule V Part VI (ETA)- ExemptTransfer Permit - 100.00 0.00%exemptSchedule V Part VI (ETA)- ExemptConstruction w/o Permit - Double the initial permit rate 0.00%exemptSchedule V Part VI (ETA)- Exempt157
DCSItem 2016 Fee Proposed2017 Fee % Change TaxNotesSignsPermit fees - signs - permanent a)$50.00 first $1,000.00 of estimated a)$50.00 first $1,000.00 of estimated 0.00%exemptSchedule V Part VI (ETA)- ExemptPermit fees - signs - mobile 25.00 25.00 0.00%exemptSchedule V Part VI (ETA)- ExemptPermit fees - sign - construction/placement without a permit double initial permit fee double initial permit fee 0.00%exemptSchedule V Part VI (ETA)- ExemptSign Variance - Minor Variance - Director Approval 175.00 200.00 14.29%exemptSchedule V Part VI (ETA)- ExemptSign Variance - Major Variance - Council Approval 275.00 300.00 9.09%exemptSchedule V Part VI (ETA)- ExemptSign Variance - Appeal Application 150.00 175.00 16.67%exemptSchedule V Part VI (ETA)- ExemptSign Removal - General 100.00/sign 100.00/sign 0.00%HSTSign Removal - Mobile Sign 250.00/ea 250.00/ea 0.00%HSTSign Removal - Posters 25.00/ea + cost to repair any 25.00/ea + cost to repair any 0.00%HSTSign Removal - Temporary Signs 25.00/ea 25.00/ea 0.00%HSTSign Removal - A-Frame/Sandwich Board/Sidewalk Signs 100.00/ea 100.00/ea 0.00%HSTSign Removal - Banner Sign 250.00/ea 250.00/ea 0.00%HSTPermit fees - temporary buildings 2,000.00 2,000.00 0.00%exemptSchedule V Part VI (ETA)- ExemptPermit fees - transfer of permit 50.00 50.00 0.00% exemptSchedule V Part VI (ETA)- ExemptBuilding LicencesTaxi Cab Driver's Licence 25.00 35.00 40.00% exemptSchedule V Part VI (ETA)- Exempt (As proposed in 2016 Taxi By-Law report.)Taxi Cab Owner Stand 125.00 125.00 0.00% exemptSchedule V Part VI (ETA)- ExemptTaxi Cab Owner Licence - 50.00 NEW exemptSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Taxi Cab Driver Licence Renewal 15.00 - -100.00% exemptSchedule V Part VI (ETA)- Exempt (delete - renewal not applicable as per proposed by-law 4051) Reduced reate for renewal deleted as proposed in Taxi Cab Vehicle Licence 35.00 65.00 85.71% exemptSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Taxi Cab Vehicle Licence Renewal - 50.00 NEWSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Group Transportation Owner Licence - 50.00 NEWSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Group Transportation Drivers Licence - 35.00 NEWSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Group Transportation Vehicle Licence - 75.00 NEWSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Group Transportation Vehicle Licence Renewal - 50.00 NEWSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Limousine Driver's Licence 25.00 65.00 160.00% exemptSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Limousine Owner Licence 100.00 70.00 -30.00% exemptSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Limousine renewal 25.00 - -100.00%exemptSchedule V Part VI (ETA)- Exempt (reduced renewal fee no longer Limousine Vehicle Licence 35.00 72.00 105.71%exemptSchedule V Part VI (ETA)- Exempt (annual fee - as per proposed by-law Kennel - new 100.00 100.00 0.00% exemptSchedule V Part VI (ETA)- ExemptKennel - renewal 100.00 100.00 0.00%exemptSchedule V Part VI (ETA)- Exempt158
DCSItem 2016 Fee Proposed2017 Fee % Change TaxNotesClerk Issued Documents -LicencesRefer to Town Business Licence Bylaw for definitions and requirements for Business Licence New Business 125.00 130.00 4.00%exemptSchedule V Part VI (ETA)- ExemptHome occupation Business 125.00 130.00 4.00%exemptSchedule V Part VI (ETA)- ExemptBusiness Licence per yearAuctioneer Licence 200.00 205.00 2.50%exemptSchedule V Part VI (ETA)- ExemptPawnbroken Licence - renewal 160.00 165.00 3.13%exemptSchedule V Part VI (ETA)- ExemptPawnbroker Licence - new 2,000.00 2,000.00 0.00%exemptSchedule V Part VI (ETA)- ExemptPawnbroker Security Deposit - refundable 200.00 205.00 2.50%exemptSchedule V Part VI (ETA)- ExemptVending/Salesperson Licence 200.00 205.00 2.50%exemptSchedule V Part VI (ETA)- ExemptFood Vending Licence 200.00 205.00 2.50%exemptSchedule V Part VI (ETA)- ExemptEvent Organizer Licence 200.00 205.00 2.50%exemptDoes not apply to not for profit organizationsOther Marriage Licence 125.00 125.00 0.00%exemptSchedule V Part VI (ETA)- ExemptMarriage Ceremony - Council Chambers 250.00 250.00 0.00%HSTIn Council Chambers during business hours.Marriage Ceremony - Other Location 300.00 300.00 0.00%HSTwithin Town limits - outside Town limits subject to mileage. Witness if required 25.00 25.00 0.00%HSTTwo witnesses are required for each ceremony. Burial Permits 20.00 20.00 0.00%exemptSchedule V Part VI (ETA)- ExemptPhotocopying/ Printing double sided 0.31 0.31 0.00% HSTPhotocopying/ Printing single sided 0.27 0.27 0.00% HSTComissioner of Oaths Signatures where Clerk must produce affidavit (max. 25.00 25.00 0.00%nonepension applications and bankruptcy forms exempt. An additional $5 will be Commissioner of Oaths Signatures or Certified True Copies (max. 5 see 15.00 20.00 33.33%nonemaximum 5 copies , there will an additional fee of $2.00 for each additional Register Document on Title 150.00 175.00 16.67%exemptprovide service & cost recovery Remove/Release Document from Title 150.00 175.00 16.67%exemptprovide service & cost recovery Title Search 50.00 50.00 0.00%exemptprovide service & cost recovery Planning & DevelopmentCash-in-lieu of parkland (consents) 550.00 550.00 0.00%nonePlanning Application - Minor Variance 550.00 575.00 4.55%nonePlanning Application - Minor Variance - after the fact 850.00 875.00 2.94%nonePlanning Application - Site Plan - Minor 250.00 275.00 10.00%nonePlanning Application - Site Plan - Minor - after construction 350.00 375.00 7.14%nonePlanning Application - Site Plan - Major 500.00 575.00 15.00%nonePlanning Application - Site Plan - Major - after construction 850.00 925.00 8.82%nonePlanning Application - Site Plan - Amendment Application 150.00 150.00 0.00%nonePlanning Application - Site Plan - Amendment Application after-the-fact 250.00 250.00 0.00%nonePlanning Application - Zone Change- prior to use 650.00 675.00 3.85%nonePlanning Application - Zone Change- after use has occupied 1,150.00 1,175.00 2.17%nonePlanning Application - Zoning - Removal of (H) 200.00 200.00 0.00%noneSubdivision Certificate 40.00 45.00 12.50%noneZoning Certificate 40.00 45.00 12.50%exemptSchedule V Part VI (ETA)- ExemptPlanning - Preservicing Agreement Administration fee 1,200.00 1,200.00 0.00%HSTEncroachment Agreement Permit Fee 1,000.00 1,000.00 0.00%exemptSchedule V Part VI (ETA)- Exempt159
FinanceItem 2016 Fee Proposed2017 Fee % Change Tax UnitNotesCorporatePhotocopying/ Printing double sided 0.31 0.31 0.00%HST per pagePhotocopying/ Printing single sided 0.27 0.27 0.00%HST per pageInterest on overdue accounts 0.15 0.15 0.00%HSTTax DepartmentTax certificate50.00 50.00 0.00% exempt eachTax registration service costs2,100.00 3,000.00 42.86% exempt eachTax Bill reprint10.00 10.00 0.00% exempt eachTax receipt 10.00 10.00 0.00% exempt eachWater/Sewer Admin Charge45.00 45.00 0.00% exempt each New feeCorporateNSF Fee35.00 35.00 0.00% exempt each160
TCCPrograms 2016 Fee Proposed2017 Fee % Change Tax UnitNotesCommunity Centre - AquaticsAquafit - 10 passes 49.00 49.00 0%HST10 passesUFS applicableAerobics - 10 passes 49.00 49.00 0%HST10 passesUFS applicableAquafit - 20 passes 77.50 77.50 0%HST20 passesUFS applicableAquatfit/Aerobics Classes - 50 passes 154.00 154.00 0%HST50 passesAquafit/Aerobics Classes - 100 passes 272.00 272.00 0%HST100 passesAerobics - 20 passes 77.50 77.50 0%HST20 passesUFS applicableAerobics - 5 passes 34.50 34.50 0%HST5 passesUFS applicableMoms Pops and Tots 52.00 -100%Exempt8 lessonsSchedule V, Part VI30 minute Swimming Lesson 52.00 52.00 0%Exempt8 lessonsSchedule V, Part VI, UFS Applicable45 minute Swimming Lesson 55.00 55.00 0%Exempt8 lessonsSchedule V, Part VI, UFS Applicable60 minute Swimming Lesson 58.00 58.00 0%Exempt8 lessonsSchedule V, Part VI, UFS ApplicableBronze Star 60.00 60.00 0%HSTcourseUFS applicableBronze Medallion 74.50 74.50 0%HSTper courseUFS applicableBronze Cross 74.50 74.50 0%HSTper courseUFS applicableFirst Aid 74.50 74.50 0%HSTper courseUFS applicableFirst Aid Recert 52.00 52.00 0%HSTper courseUFS applicableNational Lifeguard 206.00 206.00 0%HSTper courseUFS applicableNational Lifeguard Recert 49.00 49.00 0%HSTper courseUFS applicableAssistant Swimming Instructors School 63.50 63.50 0%HSTper courseUFS applicableAdditional Fee 26.25 26.25 0%HSTper courseUFS applicableSwim for Life Instructors School 100.50 100.50 0%HSTper courseUFS applicableLifesaving Instructors 100.50 100.50 0%HSTper courseUFS applicableSwim/Lifesaving Instructors 206.00 206.00 0%HSTper courseUFS applicableSemi Private Lessons (14+ years) 108.00 108.00 0%HST6 classesUFS applicableSemi Private Lessons 108.00 108.00 0%none6 lessonsYouth, UFS applicableLifesaving Sport Fundamentals 56.00 56.00 0%none8 lessonsYouthSwim Synchro Swimming Lessons 56.00 56.00 0%none8 lessonsYouthSynchronized Swimming Team476.00 476.00 0%none9 MonthsYouth, UFS applicableFirst Aid Instructor99.00 101.00 2%HSTper courseNational Lifeguard Instructor145.00 145.00 0%HSTper courseUFS applicableExaminer Standards/Advanced Instructors 36.50 36.50 0%HSTper courseUFS applicablePleasure Craft Operator License 47.00 48.00 2%HSTper course161
TCCPrograms 2016 Fee Proposed2017 Fee % Change Tax UnitNotesCommunity Centre - classes, courses, and campsAbs Only 31.50 32.00 2%HST6 lessonsBallroom Dancing 91.80 -100%HST10 lessonsBest Loser Challenge 102.00 -100%HST12 lessonsAdult Friendly Badminton 66.00 67.00 2%HST13 lessonsBaby & Me 54.40 55.00 12 lessonsBabysitting Course 51.00 52.00 2%Exempt8hr courseSchedule V, Part VIBeginner Fitness 41.50 -100%HST6 lessonsBirthday Parties 169.00 172.00 2%HSTper partyBirthday Parties - Additional Child 15.50 15.75 2%HSTper personBoot Camp 40.80 -100%HST6 lessonsCardio Kickboxing 40.80 -100%HST6 lessonsBride to Be Personal Training-3 mo. 260.10 265.00 2%HSTper membershipBride to Be Personal Training-5 mo. 431.75 439.00 2%HSTper membershipBus Trip - Base (Youth Trips) 48.25 49.00 2%HSTper tripBus Trip - Base + Coach (Day Trips) 83.25 85.00 2%HSTper tripDance 30 min class 42.00 43.00 2%Exempt8 lessonsSchedule V, Part VIDance 45 min class 55.50 56.50 2%Exempt8 lessonsDance 60 min class 63.50 64.50 2%Exempt8 lessonsSchedule V, Part VIFitness classes (includes Fitness, Baby & Me, Yoga) 25.50 26.00 2%6 lessonsFitness for Teens 66.30 67.50 2%HST8 lessonsStability Ball 40.80 -100%HST6 lessonsKarate - Kids Karate 56.00 57.00 2%Exempt12 lessonsSchedule V, Part VIKarate - Tiny Tigers 45.00 46.00 2%Exempt12 lessonsSchedule V, Part VIPreSchool Program 83.25 -100%ExemptSchedule V, Part VILearn to Run (Clinic) 67.00 68.50 2%HST12 lessonsSpeed Skating 101.00 103.00 2%Exempt8 lessonsStep Class 41.50 -100%HST6 lessonsT'burg Girls - Drop in Workshop 10.00 10.00 0%includedper nightWorkshops - 1/2 day 25.50 26.00 2%HSTWorkshops - Specialty Course 76.50 78.00 2%HSTWorkshops - 8 hours 102.00 104.00 2%HSTYoga 25.50 26.00 2%HST6 lessonsYouth Boys/Girls Volleyball 92.77 95.00 2%HST12 lessonsYouth Co-Ed Basketball Gr 5/6 83.25 85.00 2%HST12 lessonsYouth March Break Program - daily 31.25 -100%ExemptdailySchedule V, Part VIYouth Camp - week 127.00 129.00 2%ExemptweekSchedule V, Part VIYouth Camp day 31.25 32.00 2%ExemptdailySchedule V, Part VIYouth Camp Lunch 5.50 5.75 5%ExempteachSchedule V, Part VIYouth Camp Special 175.00 178.00 2%ExemptweekSchedule V, Part VIYouth Summer Camp week 127.00 -100%ExemptweeklySchedule V, Part VIYouth Camp - short week 102.00 104.00 2%ExemptSchedule V, Part VICancellations less than 24 hours notice 70% of registration 70% of registration Community Centre - EventsRun - 10km - day of registration 50.00 51.00 2%HSTper personTies in with area racesRun - 10km - regular registration 40.00 41.00 HSTper personRun - 10km - early bird registration 35.00 36.00 3%HSTper personT Shirt includedRun - 5km - regular registration 35.00 36.00 3%HSTper personTies in with area racesRun - 5km - early bird registration 30.00 31.00 3%HSTper personT Shirt includedRun - 5km - day of registration 45.00 46.00 2%HSTper personBike Tour - 25km 20.00 20.00 0%HSTper personBike Tour - 40km 40.00 40.00 0%HSTper personBike Tour - 100km 60.00 60.00 0%HSTper personBike Tour - 100mi 80.00 80.00 0%HSTper person162
TCCPrograms 2016 Fee Proposed2017 Fee % Change Tax UnitNotesCommunity Centre - Facility RentalsArena - Weekdays before 5pm & after 11pm 88.50 90.00 2%HSThourEffective 2016 Summer/FallArena - Non prime time 86.70 -100%HSThourArena - Weekdays after 5pm & weekends 165.50 168.00 2%HSThourEffective 2016 Summer/FallArena - Minor 116.00 118.00 2%HSThourArena - Shinny 5.25 5.50 5%HSTper personArena - Ice Flat Rate 400.00 408.00 2%HSTper dayArena Floor - Commercial 2,113.58 2,150.00 2%HSTper dayArena Floor - Full Use 1,590.00 1,620.00 2%HSTper dayArena Floor - Flat Fee (no set up) 520.00 530.00 2%HSTper dayArena Floor - Chilled Floor (additional fee) 2,000.00 2,040.00 2%HSTper dayArena Floor - Hourly League Fee 64.26 65.50 2%HSTper hourArena Floor - Set up Day/Tear Down Day 795.00 810.00 2%HSTper dayArena Storage Room A 25.00 -100%HSTper monthArena Storage Room B 15.00 -100%HSTper monthArena Storage Room C 5.00 -100%HSTper monthArena - Mini Pad w/ equipment 71.40 -100%HSThourArena - Mini Pad 42.50 43.50 2%HSThourAuditorium - Friday or Saturday 505.08 510.00 1%HSTper dayAuditorium - Sunday - Thursday 278.44 285.00 2%HSTper eveningAuditorium - Hourly 56.30 57.50 2%HSTRoom Set up & Decorating Fee (Day before) 105.00 107.00 2%HSTBall Diamond - Occasional Use 75.00 76.50 2%HSTper dayBall Diamond - Seasonal Youth Team 75.00 76.50 2%HSTBall Diamond - Seasonal Team Practice 265.00 270.00 2%HSTper teamBall Diamond - Seasonal Adult Team 435.00 445.00 2%HSTper teamBall Diamond - 2-day Tournament (Annandale Diamonds) 510.00 525.00 3%HST2 daysBall Diamond - Tournament per diamond per day 75.00 76.50 2%HSTper diamond/dayBall Diamond - portable washrooms - 1 day tournament 200.00 HST2 unitsnew, per eventBall Diamond - portable washrooms - 2 day tournament 250.00 HST2 unitsnew, per eventTractor with Groomer - Prep Friday 76.00 HSTper eventnew, per eventTractor with Groomer - Prep Saturday 38.00 HSTper eventnew, per eventTractor with Groomer - Prep Sunday 38.00 HSTper eventnew, per eventTractor with Groomer - Repair Monday 76.00 HSTper eventnew, per eventAdministrative Fees 100.00 HSTper eventnew, per eventSite clean up - 1 or 2 day event 162.75 HST3 staffnew, per eventBall Diamond - Keys 11.25 11.50 2%HST Coronation Park Pavilion 53.00 -100%HSTper dayDamage Deposit 500.00 500.00 0%NoneDen - Fri or Sat 170.00 174.00 2%HSTper dayDen - Sun - Thursday 125.00 127.00 2%HSTper dayDen - Hourly 30.00 30.50 2%HSTEntire TCC Building - 1 arena 9am-4pm 2,000.00 2,030.00 2%HSTEntire TCC Building - 2 arenas 9am-4pm 2,500.00 2,550.00 2%HSTGibson House 66.05 67.50 2%HSTper dayGibson House - Hourly 25.50 26.00 2%HSTper hourKinsmen Canteen 25.50 26.00 2%HST per dayLobby Area 30.60 31.25 2%HSTMarwood B or C 64.75 66.00 2%HSTper dayMarwood BC 129.50 132.00 2%HSTper dayMarwood B or C - Hourly 25.00 25.50 2% HSTMarwood BC - Hourly 30.00 30.50 2% HSTMemorial Pavilion (full) 86.00 88.00 2% HST per dayMemorial Pavilion (half) 54.00 55.00 2% HST per dayNewman Park Gazebo 52.50 53.50 2% HST per dayParking Lot 105.00 107.00 2% HST per day NewRotary Room 66.05 67.50 2% HSTRotary Room - Hourly 25.50 26.00 2% HSTRowing Club per month 92.77 95.00 2% HST163
TCCPrograms 2016 Fee Proposed2017 Fee % Change Tax UnitNotesSchool Lessons 3.60 3.60 0% Exempt per person Youth, UFS applicableSwim to Survive Rentals 87.75 87.75 0% Exempt per hour Youth, UFS applicableSWA Office 25.50 - -100% HST DeletedSwim Team 42.13 42.13 0% HST per hour UFS applicableSwim Team - Shared 23.61 23.61 0% HST per hour UFS applicableSwim Meet 301.10 301.10 0% HST per weekend UFS applicableSwim Meet Evening 150.54 150.54 0% HST UFS applicableStorage Pool Deck 26.01 26.50 2% HST per monthSwim Lane 15.00 HST per hour NewStorage Rooms 104.04 106.00 2% HST per contractStorage Office A 25.50 26.00 2% HST per monthStorage Office B 15.30 15.65 2% HST per monthStorage Office C 5.25 5.35 2% HST per monthPool - 0-50 swimmers 85.68 85.68 0% HST per hour UFS applicablePool - 101+swimmers 218.28 218.28 0% HST per hour UFS applicablePool - 51-100 swimmers 116.28 116.28 0% HST per hour UFS applicableTicket Ice - 10 ePunch 7.00 7.15 2% HST each Change in HST applicationWaterPark - 0-100 swimmers 312.12 312.12 0% HST hour UFS applicableWaterPark- 0-100 swimmers - extra half hour 208.08 208.08 0% HST add. Half hr. UFS applicableWaterpark 101-300 swimmers 424.48 424.48 0% HST hour UFS applicableWaterpark 101-300 swimmers - extra half hour 312.12 312.12 0% HST add. Half hr. UFS applicableWaterpark 300+ swimmers 572.22 572.22 0% HST hour UFS applicableWaterpark 300+ swimmers - extra half hour 452.57 452.57 0% HST add. Half hr. UFS applicableWaterpark Board of Ed 100 swimmers 276.90 276.90 0% HST hour UFS applicableWaterpark Board of Ed 100 swimmers add. Hr. 153.83 153.83 0% HST add. Half hr. UFS applicableWaterpark Board of Ed 100+ swimmers 492.27 492.27 0% HST hour UFS applicableWaterpark Board of Ed 100+ swimmers add. Hr. 246.14 246.14 0% HST add. Half hr. UFS applicable164
TCCPrograms 2016 Fee Proposed2017 Fee % Change Tax UnitNotesCommunity Centre - Leagues and MembershipsAdult League - Individual 56.10 57.00 2% HST eachAdult League - Team 362.10 368.00 2% HST per teamCourt Membership - Adult 50.00 51.00 2% HST SeasonalCourt Membership - Youth 18.00 18.30 2% HST SeasonalDisc Golf - Deposit 20.00 20.00 0% N/ADisc Golf - Set 33.00 33.00 0% HST eachDisc Golf - Single 12.50 12.50 0% HST eachTennis Lessons - 1 hour 80.00 81.50 2% HST 8 lessonsTennis Lessons - 1/2 hour 35.00 35.75 2% HST 8 lessons YouthTennis Advanced Lessons - 1 hour 85.00 0% HST 8 lessons NewMembership - Aqua Fit/Aqua Jogging - 12 mo 296.06 301.00 2% HST 12 month UFS applicableMembership - Parent Pass 33.96 34.50 2% HST 6 weeksMembership - Personal Training - 10 190.65 194.00 2% HST 10 sessions 1 hrMembership - Personal Training - 5 106.10 108.00 2% HST 5 sessions 1 hrMembership - Pool - 12 month 187.27 191.00 2% HST each UFS applicableMembership - Pool - 6 month 131.10 134.00 2% HST each UFS applicableMembership - Pool 20 Punch Card Pass 62.40 63.50 2% HST each UFS applicableMembership - Weight Training 53.58 54.50 2% HST up to 6 hoursMembership - HC Adult - 01 month 69.19 70.50 2% HST 1 monthMembership - HC Adult - 03 month 182.07 185.00 2% HST 3 monthMembership - HC Adult - 06 month 265.30 270.00 2% HST 6 monthMembership - HC Adult - 12 month 407.84 414.00 2% HST 12 monthMembership - HC Adult - 5 punch card pass 40.30 41.10 2% HST 5 visitsMembership - HC Adult - 20 Punch Card Pass 161.26 164.00 2% HST 20 VisitsMembership - HC Family - 01 month 156.06 159.00 2% HST 1 monthMembership - HC Family - 03 month 390.15 397.00 2% HST 3 month Membership - HC Family - 06 month 582.62 592.00 2% HST 6 monthMembership - HC Family - 12 month 816.71 830.00 2% HST 12 monthMembership - HC Student/Senior - 01 month 55.94 57.00 2% HST 1 monthMembership - HC Student/Senior - 03 month 153.85 157.00 2% HST 3 monthMembership - HC Student/Senior - 06 month 190.23 194.00 2% HST 6 monthMembership - HC Student/Senior - 12 month 300.72 306.00 2% HST 12 monthMembership - Student - 5 Passes 23.00 23.50 2% HST 5 visitsMembership- Student - 20 Passes 75.00 76.50 2% HSTMembership - HC Glendale Student 92.08 94.00 2% HST 5 MonthMembership - Special - Adult 265.12 270.00 2% HST 12 monthMembership - Special - Student/Senior 195.47 200.00 2% HST 12 monthMembership - Special - Under 14 55.04 56.00 2% HST 12 monthMembership - Replacement Card 5.00 5.00 0% HST eachMembership - Squash Adult - 01 month 67.14 68.50 2% HST 1 monthMembership - Squash Adult - 03 month 176.23 179.00 2% HST 1 monthMembership - Squash Adult - 06 month 258.76 263.00 2% HST 1 monthMembership - Squash Adult - 20 punch card pass 83.23 85.00 2% HST 1 monthMembership - Squash Family - 01 month 151.06 154.00 2% HST 1 monthMembership - Squash Family - 03 month 377.64 384.00 2% HST 1 monthMembership - Squash Family - 06 month 567.87 577.00 2% HST 1 monthMembership - Squash Student - 01 month 55.94 57.00 2% HST 1 monthMembership - Squash Student - 03 month 153.85 157.00 2% HST 1 monthMembership - Squash Student - 06 month 190.23 194.00 2% HST 1 month165
TCCPrograms 2016 Fee Proposed2017 Fee % Change Tax UnitNotesPay as you go - AdmissionAquatfit Class 7.50 7.50 0% HST included each UFS applicableBoard of Education - Squash/HC 2.75 2.75 0% HST includedBoard of Education - Arena/Pool 3.00 3.00 0% HST includedCourt Fee 5.00 5.00 0% HST includedHealth Club Adult 10.50 10.50 0% HST included eachHealth Club - Youth 4.75 4.75 0% HST included each Min Age of 12Squash 10.75 10.75 0% HST included per court (1 hr)Roller Skate - Admission No skate rental 2.00 2.00 0% HST includedRoller Skate - Admission With skate rental 5.00 5.00 0% HST includedSwim Child 2.00 2.00 0% HST included each UFS applicableSwim Family 9.00 9.00 0% HST included each UFS applicableSwim - Over 14 4.25 4.25 0% HST included each UFS applicableSkate Child 2.00 2.00 0% HST included eachSkate Family 9.00 9.00 0% HST included eachSkate - Over 14 4.25 4.25 0% HST included eachWallyball 11.50 11.50 0% HST included per court (1 hr)Waterpark 2-5 yrs - - 0% HST included eachWaterpark 60 years & over 4.50 4.50 0% HST included each UFS applicableWaterprak 60 years & Over Half Price 2.25 2.25 0% HST included each UFS applicableWaterpark 6-14 yrs 4.00 4.00 0% HST included each UFS applicableWaterpark 6-14 yrs Half Price 2.00 2.00 0% HST included each UFS applicableWaterpark Additional Family Member 2.00 2.00 0% HST included UFS applicableWaterpark Adult 6.75 6.75 0% HST included each UFS applicableWaterpark Adult Half Price 3.40 3.40 0% HST included each UFS applicableWaterpark Family 24.50 24.50 0% HST included per family of 5 UFS applicableWaterpark Family Half Price 12.25 12.25 0% HST included per family of 5 UFS applicableWaterpark Grandparents Day - - 0% HST includedWaterpark Tillsonburg Resident Pass (6 +) 25.00 30.00 20% HST per personWaterpark Non-resident Pass (Youth & Srs 60+) 40.00 42.00 5% HST per personWaterpark Non-resident Pass (Adult under 60) 60.00 62.00 3% HST per person166
TCCPrograms 2016 Fee Proposed2017 Fee % Change Tax UnitNotesCommunity Centre - Other feesAdmin - Refund Admin Fee 15.00 15.00 0% Exempt eachAdmin - Reprint receipt 5.00 5.00 0% Exempt eachAdmin - Consolidated Receipts (Child Tax Credit) 10.00 10.00 0%HSTAdmin - Copies - Single sided0.27 0.27 0% HSTAdmin - Copies - Double sided0.31 0.31 0% HSTUFS - Indoor Pool Resident User Fee Surcharge 1.00 each NewUFS - Indoor Pool Non-Resident User Fee Surcharge 1.50 each NewUFS - Outdoor Pool Resident User Fee Surcharge 1.00 each NewUFS - Outdoor Pool Non-Resident User Fee Surcharge 1.50 each NewAudio/Visual - Cordless Microphones 21.00 21.50 2% HSTAudio/Visual - TV/DVD Sound System 21.00 21.50 2% HSTCamping - Non Serviced per site30.60 31.25 2% HSTCamping - Serviced per site51.00 52.00 2% HSTMemorial Tree510.00 600.00 18% HST Increased cost, contribution to care reserveMemorial Bench1,020.00 1,200.00 18% HST Increased cost, contribution to care reserveRentals - 8' wooden tables 5.25 5.35 2% HSTRentals - Black plastic chairs 2.05 2.10 2% HST eachDelivery of Table & Chairs( per round trip) 25.50 26.00 2% HSTRentals - Black curtains/hardware rental per foot 2.50 2.55 2% HSTRentals - 10' x 10' Outdoor Shelters/Tents 25.00 25.50 2% HSTRentals - 10' x 20' Outdoor Shelters/Tents 100.00 102.00 2% HSTADVERTISING10% - 30% Reductions may apply to multiple advertising Advertising - Memorial Arena Board Back Lit 1,020.00 1,040.00 2%HSTeachAdvertising - Community Arena Backlit 510.00 520.00 2%Advertising - Memorial Arena Board 663.00 675.00 2%HSTeachAdvertising - Community Arena Board408.00 415.00 2%HSTeachAdvertising - Ice Re-Surfacer - Side510.00 520.00 2%HSTAdvertising - Ice Re-Surfacer - Top1,020.00 1,040.00 2%HSTAdvertising - Ice Re-Surfacer - 3 sides2,260.00 2,300.00 2%HSTAdvertising - Inside Front Page1,500.00 1,525.00 2%HSTeachAdvertising - Back Page2,000.00 2,040.00 2%HSTeachAdvertising - Brochure 1/8 page102.00 104.00 2%HSTeachAdvertising - Brochure 1/4 page178.50 182.00 2%HSTeachAdvertising - Brochure 1/2 page306.00 311.00 2%HSTeachAdvertising - Brochure Full page612.00 622.00 2%HSTeachAdvertising - Brochure Full page (internal corporate)200.00 204.00 2%N/AeachAdvertising - Miscellaneous102.00 104.00 2%HSTeachAdvertising - Digital Ad Set up 20.00 20.30 2%HSTAdvertising - Digital Ad - Monthly(min. 3 mos term)50.00 51.00 2%HSTAdvertising - Digital Ad - Tournament/Special Events50.00 51.00 2%HSTAdvertising - Fence - Per Season112.00 114.00 2%HSTper seasonAdvertising - Fence - Per Year224.40 228.00 2%HSTannuallyA 2nd advertisement gets 10% off both, a 3rd ad gets 20% off all 3 and a 4th ad gets 30% off the total for all 4.167
FireItem 2016 Fee Proposed2017 Fee % Change Tax UnitNotesFireFee for response to a nuisance fire alarm - first incident in 12 month period 210.00 214.20 2.00% Exempt per alarm first incident, caused by negligant actFee for each fire apparatus dispatched to a specific address in response to a nuisance false alarm AFTER the first incident in 12 month period $450/hr + $225/ each half hr thereafter $459.45/hr + $229.73/ each hald hr thereafter 2% (based on MTO set rate)Exemptper hour or half hoursubsequent incidents based on two apparatus dispatched to the alarm.Response to false alarms in building required by the Ontario Building Code where work is being done on the system and the owner or his agent fails to notify the Fire Department $450/hr + $225/ each half hr thereafter $459.45/hr + $229.73/ each hald hr thereafter 2% (based on MTO set rate)Exemptper hour or half houreach incident based on two apparatus dispatched to the alarm.Fee for each fire apparatus dispatched to the scene of a motor vehicle accident and providing fire protection or other emergency services. $450/hr + $225/ each half hr thereafter $459.45/hr + $229.73/ each hald hr thereafter 2% (based on MTO set rate)Exemptper hour or half hour + materialsWhere possible this fee will be charged to insurance company of vehicle owner, otherwise the fee is chargeable to the registered owner of the vehicle.Fee for each fire apparatus dispatched to the scene of a motor vehicle fire and providing fire protection or other emergency services. $450/hr + $225/ each half hr thereafter $459.45/hr + $229.73/ each hald hr thereafter 2% (based on MTO set rate)Exemptper hour or half hour + materialsWhere possible this fee will be charged to insurance company of vehicle owner, otherwise the fee is chargeable to the registered owner of the vehicle.Fee for each fire apparatus dispatched to the scene of a motor vehicle accident or at the scene of a motor vehicle fire and providing fire protection or other emergency services on a provincial highway. $450/hr + $225/ each half hr thereafter $459.45/hr + $229.73/ each hald hr thereafter 2% (based on MTO set rate)Exemptper hour or half hour + materialsThis fee will be charged to the Ministry of Transportation for all vehicle accident or vehicle fire related services that occur on provincial highways. Fee for each fire apparatus dispatched to Natural Gas Leak $450/hr + $225/ each half hr thereafter $459.45/hr + $229.73/ each hald hr thereafter 2% (based on MTO set rate)Exemptper hour or half hour + materialsThis fee is chargeable where the fire department responds and determines that a natural gas incident has been caused directly by a person or company.Fee for each fire apparatus dispatched to a Hazardous Materials Incident. $450/hr + $225/ each half hr thereafter $459.45/hr + $229.73/ each hald hr thereafter 2% (based on MTO set rate)Exemptper hour or half hour + materialsThis fee is chargeable to the person or company that has control of a Hazardous Material that’s release has resulted in the response of the fire department.Fee for each fire apparatus assigned to a fire watch authorized by Fire Chief $450/hr + $225/ each half hr thereafter $459.45/hr + $229.73/ each hald hr thereafter 2% (based on MTO set rate)Exemptper hour or half hourThis fee is charged to the insurance company of the registered owner of a property, otherwise the registered owner of the property where in the opinion of the fire chief or his designate a fire is likely to occur. Additional Fire department expense incurred during an emergency required to mitigate the emergency actual costs Exempt This fee is charged to the insurance company of the registered owner of a property, otherwise the registered owner of the property where in the opinion of the fire chief or his designate it is necessary to employ heavy equipment to extinguish a fire or protect adjacent properties from the spread of fire. Fire Incident Report 104.00 106.10 2.02%HSTeachFire Investigation report 209.00 213.20 2.01%HSTeachFee to conduct a file search for outstanding orders/ inspection reports and respond by letter 81.50 83.15 2.02% HST each requestFee to conduct a requested inspection of a commercial, industrial, or institutional building less than 930m2 (10,000 sq.ft.) 209.00 213.20 2.01% HST each OBC Classification A, B, D, E & F. Residential (OBC C) removed for 2015 and listed separate.Each additional 185m2 (2000 sq.ft.) in a commercial, industrial or institutional building 31.00 31.65 2.10% HST each New fee for additional area over base feeFee to conduct a requested inspection of a residential building up to and including 4 suites or apartments 204.00 208.10 2.01% HST each OBC Classification C. Separated from other occupancies for 2015.Each additional suite or apartment over base fee 31.00 31.65 2.10%HSTeachNew fee for additonal unit(s). Fee per apartment over base fee.Fee to conduct a requested inspection of any licensed occupancy excluding a daycare 160.00 163.20 2.00% HST eachFee to conduct a requested inspection of a daycare facility 80.00 81.60 2.00% HST eachFee to conduct verification of fire drill scenario 127.00 175.00 37.80% HST each For verifying fire drills are conducted within established time limits in occupancies with vulnerable occupants. Cost trecovery of labour.Business License Inspection 78.50 80.10 2.04%Exempteach168
FireItem 2016 Fee Proposed2017 Fee % Change Tax UnitNotesFee to conduct any requested inspection above that is in compliance with the Fire Code at initial inspection- 50.00 - 50.00 0.00% HST each CreditFee to conduct each required re-inspection after one verification re-inspection same as original same as original HST each Subsequent inspections following the second. Fee charged to registered owner.Residential carbon monoxide alarm or smoke alarm left with a homeowner on loan 77.00 78.54 2.00%HST, if not returnedper detector not returnedFee charged if loaner alarm not returned within two (2) weeks of being left on site.Fire department approval as part of a Demolition Permit issued by the Building Department. 102.00 104.00 1.96% HST eachFee to review an application for a licence to sell Consumer Fireworks (F.1) including a site inspection and review of Fire Safety Plan 172.00 175.45 2.01% HST eachFee to review an application for a Display Fireworks (F.2) event 127.00 129.50 1.97% HST each Town of Tillsonburg sponsored event are exempt from this fee.Fee to review an application for a licence to conduct a Pyrotechnics (F.3) display including a site inspection and review of Fire Safety Plan 202.00 206.00 1.98% HST eachFee to issue open air burn permit 106.50 108.65 2.02%HSTeachFee to review a fire safety plan excluding any such review required as part of a property inspection for which a fee has been set in this by-law. 56.00 57.15 2.05% HST eachFee to review and/or approve a Level 1 Risk Management Plan as part of an application to the TSSA for a licence to store propane. 305.00 311.10 2.00% HST eachFee to review and/or approve a Level 2 Risk Management Plan as part of an application to the TSSA for a licence to store propane $750 plus actual costs to retain a 3rd part $750 plus actual costs to retain a 3rd part HST eachFee for facilitating fire safety training 107.00 109.15 2.01%HSTper hourplus cost of materialsFees to facilitate public education presentations, station tours, and lectures for non-resident organizations and individuals 51.00 52.00 1.96% HST per hour plus cost of materialsFee to recharge self-contained breathing air cyclinders 30.75 31.35 1.95% HST per cylinder Excludes customers with special agreementFee to recharge self-contained breathing air cylinders, under a special agreement with SWOX and Bayham Fire Depts 1,300.00 1,300.00 0.00% HST per year to increase by $100 each year through to 2015Fee to clean set of bunker gear 2.55 2.60 1.96%HSTeachRental of Training Room (excluding emergency services) 210.00 214.20 2.00% HST per day169
MuseumItem 2016 Fee Proposed2017 Fee % Change Tax UnitNotesMuseumMuseum-Admission-Adult 5.31 5.31 0%HSTdailyMuseum-Admission-Annual-Family Rate 45.00 45.00 0%HSTyearlyMuseum-Admission-Annual-Individual 20.00 20.00 0%HSTyearlyMuseum-Admission-Child 2.21 2.21 0%HSTdailyMuseum-Admission-Family Rate 10.62 10.62 0%HSTdailyMuseum-Admission-Group Rate 4.00 4.00 0%HSTdailyMuseum-Admission-Senior 4.42 4.42 0%HSTdailyMuseum-Admission-Student 3.00 3.00 0%HSTdailyMuseum Volunteer-Admission-Free - - 0%FreeMuseum-Permission Fees-Personal Use 2.50 2.50 0%HSTeachMuseum-Permission Fees-Pubication Use 5.50 5.50 0%HSTeachMuseum-Rentals-Audio Visual Equipment-Corporate - - 0%Museum-Rentals-Program Room or Grounds & Gardens - 25 - 50 people 50.00 50.00 0%HSTeachMuseum-Rentals-Grounds & Gardens-Corporate 50.00 50.00 0%HSTeachMuseum-Rentals-Kitchen 25.00 25.00 0%HSTeachMuseum-Rentals-Kitchen - Corporate 35.00 35.00 0%HSTeachMuseum-Rentals-Program Room 50.00 50.00 0%HSThalf dayMuseum-Rentals-Program Room 75.00 75.00 0%HSTfull dayMuseum-Rentals-Program Room-Corporate 75.00 75.00 0%HSThalf dayMuseum-Rentals-Program Room-Corporate 100.00 100.00 0%HSTfull dayMuseum-Rentals-Tour Surcharge-Groups 100-150 100.00 100.00 0%HSTeachMuseum-Rentals-Tour Surcharge-Groups 25-50 60.00 60.00 0%HSTeachMuseum-Rentals-Tour Surcharge-Groups 51-100 75.00 75.00 0%HSTeachMuseum-Seasonal Childrens Programs 20.00 20.00 0%eachMuseum-Seasonal Childrens Programs- 2nd Child 18.00 18.00 0%eachMuseum- School Program- per student (1 hour) 2.50 2.50 0%eachMuseum - School Program - per student (2 hours) 3.50 3.50 0%eachMuseum- Special Event - Adult program 5.00 5.00 0%HSTeachMuseum - Special Event- Adult program 7.00 7.00 0%HSTeach170
MuseumItem 2016 Fee Proposed2017 Fee % Change Tax UnitNotesMuseum - Special Event - Adult program 10.00 10.00 0%HSTeachMuseum - Special Event - Adult program 12.00 12.00 0%HSTeachMuseum-Slide Show Presentations-Off Site 40.00 40.00 0%HSTeachMuseum-Slide Show Presentations-On Site 30.00 30.00 0%HSTeachMuseum-Admission - Pratt Gallery only 2.50 2.50 0%HSTeachMuseum- Special Event- Lunch & Learn Series Pass 70.00 80.00 14%HSTMuseum- Special Event - Lunch & Learn- Single Pass 20.00 25.00 25%HSTMuseum - Special Event - Women's Day Luncheon 30.00 30.00 0%HSTMuseum- Special Event Tea 15.00 15.00 0%HSTMuseum - Special Event - Dinner 55.00 55.00 0%HSTper eventMuseum - Special Event - Performance 40.00 40.00 0%HSTNew FeeWorkshops 35.00 35.00 0%HSTper eventWorkshops 55.00 55.00 0%HSTper event dayWorkshops 75.00 75.00 0%HSTper event dayWorkshops 100.00 100.00 0%HSTper event dayShow Tickets 45.00 45.00 0%HSTflat feeMuseum- Culture Tillsonburg Event Ticket 20.00 20.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 25.00 25.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 30.00 30.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 35.00 35.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 40.00 40.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 45.00 45.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 50.00 50.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 60.00 60.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 65.00 65.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 70.00 70.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 75.00 75.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 80.00 80.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 85.00 85.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 90.00 90.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 95.00 95.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 100.00 100.00 0%HST171
CemeteryItem 2016 Fee 2016 Perpetual Care Fee 2016 Net Fee 2017 Fee2017 Perpetual Care Fee Proposed2017 Net Fee % Change Tax UnitNotesInterment RightsPerpetual care fees regulated by the ProvinceGrave 10 x 4 675.50 270.20 405.30 700.00 280.00 420.00 4%HSTgraveAll perpetual care fees regulated by the ProvinceInfant Grave 3X3 225.16 150.00 75.16 225.00 150.00 75.00 0%HSTgraveCremation Grave 3x3 541.08 216.43 324.65 550.00 220.00 330.00 2%HSTgraveColumbarium Niche 1,857.11 278.57 1,578.54 1,900.00 285.00 1,615.00 2%HSTnicheIncludes brass nameplate and datesColumbarium Niche - - - 1,500.00 225.00 1,275.00 n/aHSTnicheNew fee applicable to residual niches in a unitCemetery Services - Cemeteries Regulation Unit burial and cremation license 12.00 12.00 12.00 12.00 0%NO HSTintermentThis fee is set by the ProvinceColumbarium Niche Open/Close 252.49 252.49 255.00 255.00 1%HSTeachAdult Interment 828.61 828.61 835.00 835.00 1%HSTeachLead in fee, per 1/2 hour minimum 30.00 30.00 HSTper 1/2 Charged if requested by Funeral HomeChild/ Infant Interment 309.33 309.33 300.00 300.00 -3%HSTeach(length is 5' or less)Cremated Remains Interment Infant 309.33 309.33 300.00 300.00 -3%HSTeachCremated Remains Interment Adult 463.53 463.53 475.00 475.00 2%HSTeachStatutory Holidays - Funeral Fee 273.26 273.26 HSTeachNever used in last 5 yearsDisinterment/Exhumation- Relocation in Same Cemetery-Adult Casket 2,139.09 2,139.09 2,087.50 2,087.50 -2%HSTeachSeldom used. 2.5 times adult interment feeDisinterment/Exhumation- Relocation in Same Cemetery-Adult Casket in Vault 1,857.11 1,857.11 1,878.75 1,878.75 1% HST each Seldom used. 2.25 times adult interment fee.Disinterment/Exhumation- Relocation in Another Cemetery-Adult Casket 1,913.92 1,913.92 1,565.63 1,565.63 -18%HSTeachSeldom used. 75% of same-cemetery feeDisinterment/Exhumation- Relocation in Another Cemetery-Adult Casket in Vault 1,634.10 1,634.10 1,409.06 1,409.06 -14% HST each Seldom used. 75% of same-cemetery feeDisinterment/Exhumation-Child Casket 855.64 855.64 750.00 750.00 -12%HSTeach(length is 5' or less)Disinterment/Exhumation-Adult Cremains - - 475.00 475.00 HSTeachNew fee. Same as cremains interment feeDisinterment/Exhumation-Child/Infant Cremains 309.33 309.33 300.00 300.00 -3%HSTeachNew fee. Same as infant/cremains interment feeMarker/Foundation ServicesUpright Monument Foundation (5' depth) 18.04 18.04 22.50 22.50 25%HSTper cubic Increase costs in concrete mix/gravel Veteran Standing Monument Setting 196.75 196.75 200.00 200.00 2%HSTeachUpright Monument (small) with Floater/Slab Foundation 168.33 168.33 170.00 170.00 1%HSTeachFlat Marker with Granite Border & no concrete 28.42 28.42 40.00 40.00 41%HSTeachFlat Marker with 4" concrete border 84.16 84.16 100.00 100.00 19%HSTeachUpright Monument (small) Foundation 169.42 169.42 170.00 170.00 0%HSTeachSeldom used.Monument Care & MaintenanceFlat Markers 50.00 50.00 50.00 50.00 0%HSTeachUpright Markers Up to 48" 100.00 100.00 100.00 100.00 0%HSTeachUpright Markers Over 48" 200.00 200.00 200.00 200.00 0%HSTeachOther Fees & ServicesTransfer Fee/Replacement - Interment Rights Certificate 38.26 37.51 45.00 45.00 18%HSTeachFlower Campaign 100.00 100.00 100.00 100.00 0%HSTbasketWreath Campaign 60.00 60.00 60.00 60.00 0%HSTwreath 50% surcharge on applicable interment fee These fees are set by the Province.172
EngineeringItem 2016 Fee Proposed2017 Fee % Change Tax UnitNotesEngineering FeesCertificate request - Engineering100.00 100.00 0.00%HSTper copyDrawing Copy Fee - large Engineer Drawing (24x36)15.00 15.00 0.00%HSTper copyDrawing Review Fee - Electrical Major1,800.00 1,800.00 0.00%HSTper copyDrawing Review Fee - Electrical Minor500.00 500.00 0.00%HSTper copyDrawing Review Fee - Large Engineer Drawing (24x36)500.00 500.00 0.00%HSTper copyDrawing Review Fee - Subdivision4,500.00 4,500.00 0.00%HSTper copyEasement Research Request100.00 100.00 0.00%HSTper copyMapsLRIS Maps (screen shot printed from LRIS)2.00 2.00 0.00%HSTper copyTillsonburg Mapfree digital downloadUrban Airphoto Maps -24"x36" 20.00 20.00 0.00%HSTper copyUrban Airphoto Maps -36"x48"25.00 25.00 0.00%HSTper copyUrban Subdivision Status Maps (11x17)3.00 3.00 0.00%HSTper copyUrban Zoning Maps - 24"x36"15.00 15.00 0.00%HSTper copyUrban Zoning Maps - 36"x48"20.00 20.00 0.00%HSTper copy173
RoadsItem 2016 Fee Proposed2017 Fee % Change Tax UnitNotesRoads-Labour 36.41 36.65 0.66%plus HSTper hourRoads-Labour Overtime 50.72 51.00 0.55%plus HSTper hourRoads-Labour Double Time 65.03 65.30 0.42%plus HSTper hour1/2 Ton Pickup Truck 15.00 15.00 0.00%plus HSTper hour1-Ton Truck 25.00 30.00 20.00%plus HSTper hourSingle Axle Dump Truck 80.00 80.00 0.00%plus HSTper hour With Plow & Wing 10.00 11.00 10.00%plus HSTper hour With Sander/Salter 19.00 19.00 0.00%plus HSTper hour With Plow, Wing & Sander/Salter 29.00 30.00 3.45%plus HSTper hour With Anti-Icing System 3.50 3.50 0.00%plus HSTper hourFront End Loader 50.00 55.00 10.00%plus HSTper hour With Plow Blade 5.00 5.00 0.00%plus HSTper hour With Snowblower 180.00 180.00 0.00%plus HSTper hourGrader 75.00 75.00 0.00%plus HSTper hourStreet Sweeper 65.00 65.00 0.00%plus HSTper hourSidewalk Machine 45.00 45.00 0.00%plus HSTper hour With Plow 5.00 5.50 10.00%plus HSTper hour With Sander 3.00 4.00 33.33%plus HSTper hour With Snowblower 13.00 15.00 15.38%plus HSTper hour With Plow & Sander 8.00 9.50 18.75%plus HSTper hour With Snowblower & Sander 16.00 19.00 18.75%plus HSTper hour With Angle Broom 7.00 7.50 7.14%plus HSTper hour With Flail Mower 6.00 7.50 25.00%plus HSTper hour With Cold Planer 35.00 35.00 0.00%plus HSTper hour174
RoadsItem 2016 Fee Proposed2017 Fee % Change Tax UnitNotesLeaf Vacuum 85.00 85.00 0.00%plus HSTper hourLine Striper 11.00 11.00 0.00%plus HSTper hourSewer Rodder 90.00 90.00 0.00%plus HSTper hourWood Chipper 65.00 25.00 -61.54%plus HSTper hourZero Radius Mower 25.00 25.00 0.00%plus HSTper hourPortable Pump 35.00 35.00 0.00%plus HSTper hourWalk Behind Snowblower 2.00 2.00 0.00%plus HSTper hourWalk Behind Push Mower 2.00 2.00 0.00%plus HSTper hourChainsaw 2.50 2.50 0.00%plus HSTper hourTrimmer 2.00 2.00 0.00%plus HSTper hourSmall Generator 9.00 9.00 0.00%plus HSTper hourUtility Trailer 6.50 7.00 7.69%plus HSTper hour175
UtilityItem 2016 Fee Proposed2017 Fee % Change Tax UnitNotesUtility NSF Cheque Fee (plus bank charges) 20.00 15.00 -25.00%plus HSTeachChanges to rates must be approved by the OEBUtility-Account Set Up Fee 30.00 30.00 0.00%plus HSTeachChanges to rates must be approved by the OEBUtility - Late Payment (per annum) 0.20 plus HST%Changes to rates must be approved by the OEBUtility-Collection of Account Charge (no disconnection) 30.00 plus HSTeachnew - as per OEB rate scheduleUtility-After Hour Reconnect (at meter) 185.00 185.00 0.00%plus HSTeachChanges to rates must be approved by the OEBUtility-During Hours Reconnect (at meter) 65.00 65.00 0.00%plus HSTeachChanges to rates must be approved by the OEBUtility-During Hours Reconnect (at mpole) 185.00 plus HSTeachnew - as per OEB rate scheduleUtility-During Hours Remove Load Control Device 185.00 plus HSTeachnew - as per OEB rate scheduleUtility-Interval Meter 1,100.00 1,100.00 0.00% plus HST eachChanges to rates must be approved by the THI Board of Directors or OEBUtility-Special Meter Reading 30.00 30.00 0.00%plus HSTeachChanges to rates must be approved by the OEBUtility -Service Call (after hours) 165.00 plus HSTeachnew - as per OEB rate scheduleUtility-Access to Utility Poles 22.35 plus HSTeachnew - as per OEB rate scheduleUtility-Miscellaneous Materials Mark Up 0.25 0.25 0.00% plus HST %Changes to rates must be approved by the THI Board of Directors or OEBUtility-Pole Rental - 30 ft 1.50 1.50 0.00% plus HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Pole Rental - 35 ft 2.25 2.25 0.00% plus HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 150 W 3.75 3.75 0.00% plus HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 175 W 3.75 3.75 0.00% plus HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 250 W 4.00 4.00 0.00% plus HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 400 W 4.00 4.00 0.00% plus HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 70 W 3.50 3.50 0.00% plus HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Generator (100 W) 122/208 300.00 310.00 3.33%plus HSTper dayUtility-Generator (125 W) 347/600 400.00 415.00 3.75%plus HSTper dayUtility-Labour 43.85 44.75 2.05%plus HSThourUtility-Truck Charges - #26 15.00 15.00 0.00%plus HSThourUtility-Truck Charges - #30 15.00 15.00 0.00%plus HSThourUtility-Truck Charges - #41 20.00 20.00 0.00%plus HSThourUtility-Truck Charges - #65 65.00 67.50 3.85%plus HSThourUtility-Truck Charges - #66 65.00 67.50 3.85%plus HSThourUtility-Truck Charges - #68 75.00 75.00 0.00%plus HSThourUtility-Truck Charges - #74 65.00 65.00 0.00%plus HSThourUtility-Truck Charges - #22 15.00 15.00 0.00%plus HSThourUtility-Truck Charges - #28 15.00 15.00 0.00%plus HSThourUtility-Truck Charges - #44 25.00 30.00 20.00%plus HSThourUtility-Truck Charges - #45 15.00 15.00 0.00%plus HSThourUtility-Truck Charges - #86 35.00 40.00 14.29%plus HSThourUtility-Sewer Camera Job (flat rate/job) 50.00 50.00 0.00%plus HSTflat rateUtility-Water Heater Rental - 40 gal. 8.00 9.00 12.50%plus HSTmonthUtility-Water Heater Rental - 60 gal 9.00 10.00 11.11%plus HSTmonthWater Permit Non-Metered Condo 10.00 10.00 0.00%eachCounty approvedWater Permit Non-Metered Residential 25.00 25.00 0.00%eachCounty approvedWater Violation 75.00 75.00 0.00%eachCounty approvedWater/Wastewater Collection Fee 15.00 15.00 0.00%eachCounty approved176
Non-Controlled Town FeesItem 2016 Fee Proposed2017 Fee % Change Tax UnitNotesBag Tags2.00 2.00 0.00%noneCounty approvedBlue Box (appartment )3.50 3.50 0.00%noneCounty approvedBlue Box (Mid size)4.50 4.50 0.00%noneCounty approvedBlue Box (large)5.50 5.50 0.00%noneCounty approvedBlue Box Lid1.50 1.50 0.00%noneCounty approvedComposter10.00 10.00 0.00%noneCounty approvedRain barrels45.00 45.00 0.00%noneCounty approvedGreen Cones40.00 0.00%noneAdded for 2017Fine - allow or permit an animal to trespass on private property 150.00 150.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to ensure that the animal enclosure is kept free of offensive odour 300.00 300.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to ensure that the animal enclosure is kept in a clean and sanitary condition 300.00 300.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to ensure that the nature and condition of the animal enclosure are such that the animal would not be harmed and its health would not be 300.00 300.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to ensure the animal enclosure is such that the animal can be readily observed unless the natural habits of the animal require otherwise 300.00 300.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to keep dog license fixed on dog/cat 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to notify license issuer upon sale of puppy/kitten 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to obtain dog/cat license 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to prevent an animal from running at large 150.00 150.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to provide animal with basic necessities 300.00 300.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to remove or dispose of animal excrement forthwith 150.00 150.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to renew dog/cat license 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - failing to muzzle potentially dangerous dog or dangerous dog 305.00 305.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failing to restrain dog from causing noise 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - failing to restrain potentially dangerous dog or dangerous dog 305.00 305.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failure to comply with conditions of muzzle order 305.00 305.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failure to ensure that the animal enclosure for every reptile/fish/amphibian has an enclosed space adaquate for the needs of the 300.00 300.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failure to ensure that the animal enclosure is escape-proof 150.00 150.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failure to ensure that the animal enclosure is of a size/incondition such that the animal may extend its lefs, wings and body to their full extent, 300.00 300.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - failure to notify change of ownership of potentially dangerous dog or dangerous dog 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - failure to post sign 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failure to store feed in a rodent-proof container 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - forcibly trying to retrieve dog or cat from pound keeper or premises of pound keeper 150.00 150.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Harbouring more than three dogs 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.177
Non-Controlled Town FeesItem 2016 Fee Proposed2017 Fee % Change Tax UnitNotesFine - Harbouring more than two cats 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - have dog on leash exceeding two metres 150.00 150.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Keep animal in unsanitary conditions 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Keeping more than ten pidgeons 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Keeping prohibited animals 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - keeping prohibited animals - agricultural lands 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Offering for sale, selling, making available 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - operate a kennel without a license 150.00 150.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - restraining potentially dangerous dog or dangerous dog exceeding two feet in length 305.00 305.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - retrieve a dog and or cat from pound keeper without paying fees 150.00 150.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - unlawfully transferred dog/cat tag 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.AGCO Required Licences0.00%eachAlcohol & Gaming Commission of Ontario (AODA)Special Sales License $1 per thousand $1 per thousand 0.00%noneeachAlcohol and Gaming Commission 50/50 Raffle 3% with min. of $25 3% with min. of $25 0.00%noneeachAlcohol and Gaming Commission Bazaar $10 per wheel, 3 wheels max $10 per wheel, 3 wheels max 0.00%noneeachAlcohol and Gaming Commission Bazaar/Bingo 2 percent 2 percent 0.00%noneeachAlcohol and Gaming Commission Bazaar/Raffle 3 % up to $5000 3 % up to $5000 0.00%noneeachAlcohol and Gaming Commission Bingo Only 2 percent up to $5500 2 percent up to $5500 0.00%noneeachAlcohol and Gaming Commission Nevada @ other location 3% x # of units X total prize/unit 3% x # of units X total prize/unit 0.00%noneeachAlcohol and Gaming Commission Nevada @ own location 2% x # of units X total prize/unit 2% x # of units X total prize/unit 0.00%noneAlcohol and Gaming CommissionPoliceCriminal Record, Police Record & Vulnerable Sector Check (Employment 25.00 25.00 0.00%ExemptDuplicate Copy of Criminal and Police Record Check 5.00 5.00 0.00%IncludedCriminal Record, Police Record & Vulnerable Sector Check (Volunteer) - - N/ANo ChargeFingerprints (OPP charge) 26.50 26.50 0.00%IncludedFee Payable to Minister of FinanceFingerprints (LIVESCAN - on behalf of RCMP) 25.00 25.00 0.00%IncludedFee Payable to Minister of FinanceTraffic Reports 42.25 42.25 0.00%IncludedOccurrence Confirmation Reports/Incident Reports 42.25 42.25 0.00%IncludedStatements 42.25 42.25 0.00%IncludedTechnical Traffic Collision Reports 565.00 565.00 0.00%IncludedReconstructionist Report 1,130.00 1,130.00 0.00%IncludedPAID DUTY RELATED FEESPayable to Minister of Finance (Provincial in Nature) Administrative Fee (note 1) 68.50 68.50 0.00%IncludedHourly Vehicle Usage Fee (note 1) 28.25 28.25 0.00%Included2014 Hourly Officer Rate - PDO (note 1) 73.60 73.60 0.00%Included2014 Hourly Supervisor Rate - PDS (note 1)83.17 83.17 0.00%Included178
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 4087
BEING A BY-LAW to confirm the proceedings of Council at its meetings held on the 2nd day of March, 2017
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers
of a municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that
municipal powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of
Tillsonburg at this meeting be confirmed and adopted by by-law;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE
TOWN OF TILLSONBURG ENACTS AS FOLLOWS:
1. All actions of the Council of The Corporation of the Town of Tillsonburg at its meeting
held on March 2nd, 2017, with respect to every report, motion, by-law, or other action
passed and taken by the Council, including the exercise of natural person powers,
are hereby adopted, ratified and confirmed as if all such proceedings were expressly
embodied in this or a separate by-law.
2. The Mayor and Clerk are authorized and directed to do all the things necessary to
give effect to the action of the Council of The Corporation of the Town of Tillsonburg
referred to in the preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents
necessary in that behalf and to affix thereto the seal of The Corporation of the Town
of Tillsonburg.
4. This By-Law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 2nd DAY OF MARCH, 2017.
READ A THIRD AND FINAL TIME AND PASSED THIS 2nd DAY OF MARCH, 2017.
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MAYOR – Stephen Molnar
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TOWN CLERK – Donna Wilson
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