170302 Council MIN=
ATTENDANCE
Mayor Stephen Molnar Deputy Mayor Dave Beres
Councillor Penny Esseltine
Councillor Chris Rosehart Councillor Brian Stephenson
Staff: David Calder, CAO
Donna Wilson, Town Clerk Dave Rushton, Director of Finance/Treasurer Rick Cox, Director of Recreation, Culture & Parks
Jeff Smith, Fire Chief Vance Czerwinski, Manager of Public Works
Regrets: Councillor Maxwell Adam
Councillor Jim Hayes
Kevin DeLeebeeck, Director of Operations Tricia Smith, Deputy Clerk
1. Call to Order
The meeting was called to order at 6:00 p.m.
2. Adoption of Agenda
Resolution #1
Moved By: Councillor Rosehart Seconded By: Deputy Mayor Beres
THAT the Agenda as prepared for the Council meeting of Thursday, March 02, 2017 , be
adopted.
Carried
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Thursday, March 02, 2017
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
Council Meeting – Minutes - 2 -
3. Moment of Silence
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
5. Adoption of Council Minutes of Previous Meeting
5.1. Minutes of the Meeting of
170213 Council MIN
Resolution # 2
Moved By: Councillor Rosehart Seconded By: Deputy Mayor Beres
THAT the Minutes of the Council Meeting of February 13, 2017, be approved.
Carried
6. Delegations and Presentations
6.1. Volunteer Achievement Award Presentation - John Morling
Presented By: Councillor Stephenson
Mayor Stephen Molnar and Councillor Stephenson presented John Morling with the
volunteer achievement award for February 2017.
7. Committee Reports & Presentations
7.1. Dog Park Subcommittee
Presented By: Peter Luciani
Appendix B - 2017 Dog Park
Mr. Peter Luciani and Tyler Coghill representing the Dog Park Resident group, appeared
before Council and provided a presentation to Council regarding a preferred location for a
dog park.
Council was given the opportunity to ask questions.
Rules and maintenance of a dog park would have to be developed once a decision has
been made.
Resolution # 3
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receive the presentation from the Dog Park Subcommittee;
Council Meeting – Minutes - 3 -
AND THAT the matter be referred to staff to review and bring back a report and
recommendations at the April 10, 2017 council meeting or before.
Carried
8. Public Meetings
8.1. Applications for Red-Line Revision to Draft Approved Plan of Subdivision and Zone
Change- 32T-06005 & ZN 7-17-01 - Performance Communities Realty Inc.
CASPO Report 2017-28
Report Attachments
Eric Gilbert, Development Planner, County of Oxford, appeared before Council and
presented CASPO 2017-28.
Opportunity was given for Council to ask questions.
The applicant appeared before Council and provided comments on the application.
Opportunity was given for members of the public to provide comments in favour of or in
opposition to the application.
Don Showers appeared before council and requested the applicant clarify if soil
mounds currently on the site would be removed prior to the start of the new
construction. He also asked for assurance that cleanup would occur regularly through
the construction phases.
Mike Vaboom appeared before council and requested information regarding rear yard
setbacks. The planner responded accordingly.
Harry Leach appeared before council and made comment regarding property lines and
clarity of those boundaries. The applicant responded.
Adam Navickas requested information regarding road reconstruction along Lowrie
Crescent and if that work would occur during construction of this development.
Eric Flora, Town Engineer – responded to the question regarding timing of the
development and the reconstruction of roadways.
No other members of the public appeared to provide comments on the application.
The following resolution was brought forward.
Council Meeting – Minutes - 4 -
Resolution # 4
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council approve in principle the zone change application, File No. ZN 7-17-01, as
submitted by Performance Communities Realty Inc., for lands described as Part of Lot 7,
Concession 12 (Dereham), Parts 1-4 of 41R-9418, in the Town of Tillsonburg, to rezone
the subject lands to (R1A-H), (R1A- 18H), (R1A-19H), (R2-13H), (R2-14H), (R2-15H), &
(R3-13H) to facilitate the development of a residential draft plan of subdivision;
AND FURTHER THAT Council advise Oxford County that the Town supports the red-
line revisions to draft approved plan of subdivision, File No. 32T 06005, as submitted by
Performance Communities Realty Inc., prepared by Cyril J. Demeyere Consulting
Engineers, for lands described as Part of Lot 7, Concession 12 (Dereham), Parts 1-4 of
41R-9418, Town of Tillsonburg, showing 155 lots for single detached dwellings, and 7
lots for street-fronting townhouse dwellings.
Carried
9. Planning Applications
9.1. Request for Extension of Draft Plan Approval- 32T-09004- Town of Tillsonburg
Industrial Subdivision
CASPO Report 2017-37
Report Attachments
Resolution # 5
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
That Tillsonburg Council advise Oxford County that the Town supports a 3 year
extension to the draft approval of the Town Industrial Plan of Subdivision, (32T 09004),
for lands described as Part Lots 1 & 2, Concession 5 (Middleton), Town of Tillsonburg, to
March 9, 2020.
Carried
10. Information Items
11. Mayor
12. Quarterly Reports
Council Meeting – Minutes - 5 -
13. Reports from Departments
13.1. Chief Administrative Officer
13.1.1. Extension - Community Transportation Pilot Program - Request for Funding
Extension - Community Transportation Pilot Program - Request for Funding
Extension - Community Transportation Pilot Program - Request for Funding
Extension - Community Transportation Pilot Program - Request for Funding
Resolution # 6
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receive report CAO 17-01 Extension Community Transportation Pilot
Program;
AND THAT the Town of Tillsonburg Council authorizes the submission to the Ministry of
Transportation of an application form in the amount of $50,000 for the extension of the
Community Transportation Pilot Program in the Town of Tillsonburg.
AND THAT Council authorizes the CAO to sign the completed application form.
Carried
13.2. Clerk’s Office
13.2.1. CL 17-05 Council Composition
CL 17-05 - Council Composition
CL 16-29 Deputy Mayor Position
By-Law 4080 to Establish the Composition of Council
Resolution # 7
Moved By: Deputy Mayor Beres Seconded By: Councillor Esseltine
THAT Council receives Report CL 17-05 Council Composition;
AND THAT By-law 4080, To Establish the Composition of the Municipal Council for the
Town of Tillsonburg be brought forward for Council’s consideration.
Carried
13.3. Development and Communication Services
13.3.1. DCS 17-06 Lease with Chesterman Farm Equipment Inc.
Report DCS 17-06
Lease Agreement
Council Meeting – Minutes - 6 -
The access and egress of the property was questioned regarding whose responsible for
that upkeep.
The lease includes the roadway as part of the lease.
Resolution # 8
Moved By: Deputy Mayor Beres Seconded By: Councillor Esseltine
THAT Council receive Report DCS 17-06 Lease with Chesterman Farm Equipment Inc;
AND THAT the Mayor and Clerk be authorized to enter into a lease agreement for the
lands described as:
(i) Unnamed Road adjacent to Lots 1612, 1613 and 1614, Part 2, Plan 41R-6496;
(ii) Unnamed Road adjacent to Lots 1612, 1613 and 1614;
(iii) Approximately five (5) acres of land located on the east side of Highway 19
(Vienna Road), legally described as Part Lot 1613, Plan 500, designated as part
of Part 2 on OXR39 and part of Part 3 on R-13; with Chesterman Farm
Equipment Inc. for a three year term expiring on December 31, 2019 subject to
the terms and conditions contained within the lease agreement;
AND THAT a bylaw be brought forward in that regard for Council consideration.
Carried
13.4. Finance
13.4.1. FIN17-07 Contributions to Reserves
FIN 17-07 Contributions to Reserves
Resolution # 9
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives report FIN 17-07 Contributions to Reserves;
AND THAT $434,285 is contributed to reserves in 2016.
Carried
13.5. Fire and Emergency Services
Council Meeting – Minutes - 7 -
13.6. Operations
13.6.1. OPS 17-06 Results for Tender RFT 2017-001 Riverview Subdivision
Reconstruction - Stage 2 of 2
OPS 17-06 Results for Tender RFT 2017-001 Riverview Subdivision Reconstruction - Stage 2 of 2
Resolution # 10
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receive Report OPS 17-06, Results for Tender RFT2017-001 Riverview
Subdivision Reconstruction – Stage 2 of 2;
AND THAT Council award Tender RFT2017-001 to Euro-Ex Construction of Woodstock,
ON at a cost of $718,139.25 (net HST included), the lowest bid received satisfying all
Tender requirements.
Carried
13.7. Recreation, Culture & Park Services
13.7.1. RCP 17-19 – Canada 150 CIP Contribution Agreement
RCP 17-19 - Canada 150 CIP Contribution Agreement
Canada 150 CIP Contribution Agreement
Resolution # 11
Moved By: Councillor Rosehart Seconded By: Councillor Esseltine
THAT Report RCP 17-19 – Canada 150 CIP Contribution Agreement be received;
AND THAT the Mayor and Clerk be authorized to sign the Contribution Agreement with
the Government of Canada for $128,300 under the Canada 150 Community
Infrastructure Program for the ‘‘Improvement of Memorial Park and Tillsonburg
Fairgrounds Project.
Carried
14. Unfinished Business
15. Staff Information Reports
15.1. RCP 17-16 - Oct-Dec 2016 RCP Departmental Activity Reports
RCP 17-16 - Oct-Dec 2016 RCP Departmental Activity Reports
Oct-Dec 2016 Activity - Recreation Programs & Services
Council Meeting – Minutes - 8 -
Oct-Dec 2016 Activity - Culture & Heritage
Oct-Dec 2016 Activity - Parks & Facilities
Resolution # 12
Moved By: Councillor Rosehart Seconded By: Councillor Esseltine
THAT Council receive Report RCP 17-16 – Oct-Dec 2016 RCP Departmental Activity
Reports for information.
Carried
16. Committee Minutes & Reports
16.1. Minutes, Accessibility Advisory Committee
170208 Accessibility Advisory Committee MIN
Minutes, Development Committee
161213 Development Committee MIN
170117 Development MIN
Minutes Special Awards Feb 7, 2017
Special Awards_2017-02-07_Minutes
Minutes Memorial Park Revitalization Committee - Jan 30, 2017
Memorial Park Minutes 2017-01-30
Minutes - PRC Feb 7, 2017
PRC 02_February 7 2017 - Minutes
Council noted that recommendations from committees should be recognized and those items be brought to council for consideration.
Resolution # 13
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receive the Minutes of the Accessibility Advisory Committee for February
8, 2017, the Development Committee for December 18, 2016 and January 17, 2017, and
the Special Awards Committee for February 7, 2017, and the Memorial Park
Revitalization Committee for January 30, 2017, and the Parks & Recreation Advisory
Committee for February 7, 2017, as information.
Carried
Council Meeting – Minutes - 9 -
16.2. BIA Minutes of January 10, 2017
BIAMeetingJanuary2017 (5)
Resolution # 14
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receive the Minutes of the BIA as information.
Carried
17. Notice of Motions
18. Resolutions
19. Resolutions Resulting from Closed Session
20. By-Laws
By-Laws from the Meeting of Thursday, March 02, 2017
20.1 By-Law 4080, to Establish the Composition of Council
Resolution # 15
Moved By: Councillor Esseltine Seconded By: Stephenson
THAT By-Law 4080 , to Establish the Composition of Council, be read for a first and second
reading and this constitutes the first and second reading thereof.
Carried
20.2 By-Law 4082, to enter into a Land Lease Agreement with Chesterman Farm
Equipment Inc.
Resolution # 16
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT By-Law 4082, To Enter into a Land Lease Agreement with Chesterman Farm
Equipment Inc., Chesterman Lease, be read for a first, second and third and final reading
and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
Council Meeting – Minutes - 10 -
20.1. By-Law 4085, To Adopt a Schedule of Fees for certain Municipal
Applications, Service and Permits.
Resolution # 17
Moved By: Deputy Mayor Beres Seconded By: Councillor Esseltine
THAT By-Law 4085 - 2017 , to Adopt a Schedule of Fees for certain Municipal Applications,
Service and Permits, be read for a third and final reading and that the Mayor and the Clerk
be and are hereby authorized to sign the same, and place the corporate seal thereunto.
Carried
20.2 By-Law 4087, To Confirm the Proceedings of the Council Meeting of March 2,
2017.
Resolution # 18
Moved By: Deputy Mayor Beres Seconded By: Councillor Esseltine
THAT By-law 4087 To confirm the proceedings of Council at its meeting held on the 2nd day
of March, 2017, be read for a first, second and third and final reading and that the Mayor
and the Clerk be and are hereby authorized to sign the same, and place the corporate seal
thereunto.
Carried
21. Items of Public Interest
22. Adjournment
Resolution # 19
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT the Council Meeting of Thursday, March 02, 2017 be adjourned at 8:30 p.m.
Carried