170313 Council MIN=
ATTENDANCE Mayor Stephen Molnar
Deputy Mayor Dave Beres Councillor Maxwell Adam Councillor Penny Esseltine
Councillor Jim Hayes
Councillor Chris Rosehart Councillor Brian Stephenson
Staff: David Calder, CAO
Donna Wilson, Town Clerk Dave Rushton, Director of Finance/Treasurer
Kevin DeLeebeeck, Director of Operations
Rick Cox, Director of Recreation, Culture & Parks Jeff Smith, Fire Chief
Tricia Smith, Deputy Clerk
1. Call to Order
The meeting was called to order at 6:00 p.m.
2. Adoption of Agenda
Resolution #1
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of Monday, March 13, 2017, be
adopted.
Carried
3. Moment of Silence
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, March 13, 2017
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
Council Meeting Minutes, March 13, 2017 - 2 -
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
5. Adoption of Council Minutes of Previous Meeting
5.1. Minutes of the Meeting of March 2, 2017
170302 Council MIN
Resolution #2
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Minutes of the Council Meeting of March 2, 2017, be approved.
Carried
6. Delegations and Presentations
6.1. Oxford County: Update on Trans Canada Trail Project
Presented By: Peter Crockett - CAO, Oxford County | Future Oxford
Rick Cox - Director, Recreation, Culture & Parks, Chair,
Community Oxford
Frank Gross - Supervisor, Engineering Services, Oxford County
Presentation
Construction to commence on the Trans Canada Trail extension from Tillsonburg to
Zenda Line in April.
North Street reconstruction to commence in June.
Completion for the resurfacing of Tillson Avenue anticipated in May.
Resolution #3
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receive the presentation regarding the Update on the Trans Canada Trail
Project, as information.
Carried
6.2. Gibson House Deck
Presented By: Terry Ross, Tillsonburg Scout Association
Delegation Request
Gibson Deck 1
Council Meeting Minutes, March 13, 2017 - 3 -
Gibson Deck 2
A permanent deck structure for Gibson House was proposed.
A request was made for $8000-$12,000 in funding from the Town to assist with the
project.
Resolution #4
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receive the presentation regarding the Gibson House Deck as
information;
AND THAT the matter, be referred to staff for review and bring back a report and
recommendations as soon as possible.
Carried
7. Public Meetings
7.1. Applications for Official Plan Amendment & Zone Change - OP 16-11-7 & ZN 7-16-09 -
Town of Tillsonburg Non-Profit Housing Corporation
Official Plan Amendment Application
Zone Change Application
Previous Report CASPO 2017-17
Eric Gilbert, Development Planner, County of Oxford, appeared before Council and
presented CASPO Report 2017-17 for the applications for Official Plan Amendment &
Zone Change.
A neighbourhood open house was provided by the applicant on February 21, 2017.
No amendments were requested by the applicant to the Official Plan Amendment &
Zone Change applications.
The Planned noted that concerns submitted to the Town regarding the proposed
development would be addressed during the site plan process.
Opportunity was given for comments and questions.
Roderick VanRiesen, Board Member of the Tillsonburg Non-Profit Housing Corporation
appeared before council in support of the applications.
Mr. VanRiesen addressed concerns received during the neighbourhood open house.
Council Meeting Minutes, March 13, 2017 - 4 -
An amended drawing was circulated to council for the frontage of the building.
Larry Scanlan appeared before council in opposition to the applications.
A petition was received by council signed by neighbours of the proposed development.
Mr. Scanlan expressed concern for the layout, construction, tenancy mandate of the
proposed development, impact on property values of neighbouring homes, for increased
traffic congestion, and for the rezoning of the property.
Wendy Marve appeared before council in opposition to the applications to express
concerns about the aesthetics and size of the proposed development, traffic impact and
rezoning of the property.
She also opposed the proposed development location and expressed concern about the
proximity to amenities for the seniors that would be residing there.
The applicant Stephen Culig, appeared before council in support of the applications and
addressed concerns regarding the proposed development.
Ron Lang appeared before Council to seek clarification on the servicing of the proposed
development.
The Director of Operations responded that servicing of the property would be addressed
during the site plan process.
Norma Turner appeared before council in opposition to the applications and expressed
concerns regarding drainage of the property and increased traffic resulting from the
proposed development.
No other members of the public appeared in support of or in opposition to the
applications.
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT the signed Petition regarding the proposed 16-unit apartment complex at 8 Hardy
Avenue and 13 Sanders Street (Official Plan Amendment & Zone Change File No. OP
16-11-7 & ZN 7-16-09) be received;
AND THAT the information, be referred to Report CASPO 2017-17 for deliberation.
Carried
Council Meeting Minutes, March 13, 2017 - 5 -
Councillor Hayes requested a recorded vote.
Resolution #5
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council support the application to amend the Oxford County Official Plan (File No.
OP 16-11-7) as submitted by Town of Tillsonburg Non-Profit Housing Corp., for lands
located at 8 Hardy Avenue & 13 Sanders Street, in the Town of Tillsonburg to re-
designate the subject property from Low Density Residential to Medium Density
Residential to facilitate the construction of a one storey apartment building;
AND THAT Council approve-in-principle the zone change application submitted by Town
of Tillsonburg Non-Profit Housing Corp., whereby the lands described as Lots 598, 599
& 600, Plan 500, Part 1 of 41R-6762, Part 1 of 41R-6175, Part 1 of 41R-8912, known
municipally as 13 Sanders Street and 8 Hardy Avenue, are to be rezoned from Low
Density Residential Type 1 Zone (R1) to Medium Density Residential Zone (RM);
AND THAT Council remove the site plan Approval process from staff for this property;
AND THAT the approval process, be brought to Council for approval prior to any building
permit issued.
NAME VOTE IN FAVOUR VOTE AGAINST
Councillor Hayes X
Mayor Molnar X
Councillor Rosehart X
Councillor Stephenson X
Councillor Adam X
Deputy Mayor Beres X
Councillor Esseltine X
The recorded vote reflects the vote is (4) in favour of the Motion and (3) against the Motion.
The motion is "Carried".
Council Meeting Minutes, March 13, 2017 - 6 -
Council recessed at 8:26 p.m.
Council resumed at 8:36 p.m.
8. Planning Applications
9. Information Items
9.1. 2017 Senior of the Year Award
Final Call for Nominations
Resolution #6
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receive item 9.1, as information.
Carried
10. Mayor
10.1. MYR 17-01 CAO Evaluation
REPORTmayor17-01CAOevaluation
Resolution #7
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
That Council receive Report MYR 17-01, CAO Performance Evaluation 2016;
AND THAT Council establishes and appoints a CAO Performance Review
Committee;
AND THAT Council appoints Mayor Molnar, Deputy Mayor Beres and Councillor
Jim Hayes to the CAO Performance Review Committee.
Carried
11. Quarterly Reports
11.1. FIN17-08, 2016 Fourth Quarter Financial Results
FIN17-08 2016 Fourth Quarter Financial Results
2016 Q4 Consolidated Results
Council Meeting Minutes, March 13, 2017 - 7 -
Resolution #8
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receive Report FIN 17-08, 2016 Fourth Quarter Financial Results,
as information.
Carried
11.2. FIN17-09, Finance 2016 Q4 Results
FIN17-09 2016 Fourth Quarter Finance Department Results
2016 Q4 Finance Department Results Summary
Resolution #9
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receive Report FIN 17-09, 2016 Fourth Quarter Finance
Department Results, as information.
Carried
11.3. DCS 17-07 - Building/Planning/By-Law Services 2016 Q4 Report
DCS 17-07 - Building/Planning/By-Law Services 2016 Annual Report
Building & Protection Q4 Financial Summary
Resolution #10
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receive Report DCS 17-07, Building/Planning/By-Law Services
2016 Annual Report, as information.
Carried
11.4. DCS 17-08 Economic Development and Marketing 2016 Q4 Results
DCS 17-08
Financial Summary
Council Meeting Minutes, March 13, 2017 - 8 -
Resolution #11
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receive Report DCS 17-08, Economic Development and Marketing
2016 Q4 Results, as information.
Carried
11.5. OPS 17-07, Operations Services 2016 Q4 Results
OPS 17-07 2016 Fourth Quarter Operations Services
OPS 17-07 Attachment 1 - Operating & Capital Summaries
Resolution #12
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receive Report OPS 17-07, 2016 Fourth Quarter Operations
Services, as information.
Carried
11.6. RCP 17-18 - Recreation Culture and Parks 2016 Q4 Results
RCP 17-18 - Recreation Culture and Parks 2016 Q4 Results
RCP 2016 Financial Summaries
Resolution #13
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receive Report RCP 17-18, Recreation Culture and Parks 2016 Q4
Results, as information.
Carried
11.7. FRS 17-01, Fire 2016 Q4 Results.
FRS 17-01 Fire Q4 2016
2016 Q4 Fire & Police Services Department Results Summary
Council Meeting Minutes, March 13, 2017 - 9 -
Resolution #14
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receive Report FRS 17-01, Fourth Quarter 2016 Department
Results, as information.
Carried
12. Reports from Departments
12.1. Chief Administrative Officer
12.1.1. CAO 17-02, Dedicated Provincial Gas Tax Funding - Public Transportation
Program - Tillsonburg
CAO 17-02 Dedicated Provincial Gas Tax Funding - Transit
CAO 17-02 Attachment
Councillor Adam requested a recorded vote.
Resolution #15
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receive Report CAO 17-02, Dedicated Provincial Gas Tax Funding –
Public Transportation Program - Tillsonburg;
AND THAT the Town of Tillsonburg supports the T-GO Transit System and is
committed to providing ongoing annual support to begin April, 2017 in the amount of
$22,500 (Total eligible municipal contribution in 2017 of $72,100);
AND THAT the Town of Tillsonburg agrees to receiving and being responsible for the
Dedicated Gas Tax funds from the Province of Ontario for the T-GO Transit System;
AND THAT Council authorizes the CAO to complete all forms and supporting
documentation for submission to the Ministry of Transportation to access the
Dedicated Gas Tax Funds for a Public Transportation Program.
Council Meeting Minutes, March 13, 2017 - 10 -
NAME VOTE IN FAVOUR VOTE AGAINST
Councillor Adam x
Deputy Mayor Beres x
Councillor Esseltine x
Councillor Hayes x
Mayor Molnar x
Councillor Rosehart x
Councillor Stephenson x
The recorded vote reflects the vote is (4) in favour of the Motion and (3) against the
Motion.
The motion is "Carried".
12.2. Clerk’s Office
12.3. Development and Communication Services
12.3.1. DCS 17-09, Highway 3 Business Park – Sole Sourcing (Consulting Services)
DCS 17-09
Stantec Proposal
Councillor Adam had left his seat and was not present for the vote.
Resolution #16
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receive Report DCS 17-09, Highway 3 Business Park – Sole
Sourcing (Professional Services);
AND THAT staff be authorized to sole source professional engineering services
from Stantec for the design, tender and project management of the Highway
3/Clearview Drive intersection project.
Carried
Council Meeting Minutes, March 13, 2017 - 11 -
12.4. Finance
12.5. Fire and Emergency Services
12.6. Operations
12.6.1. OPS 17-08, OCIF Top-Up Component Agreement AC3-3236
OPS 17-08 OCIF Top-Up Component Agreement AC3-3236
OPS 17-08 Attachment 1 - OCIF Top-Up Agreement AC3-3236
Resolution #17
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receive Report OPS 17-08, Ontario Community Infrastructure
Fund (OCIF) Top-Up Component Agreement AC3-3236;
AND THAT a By-law authorizing the Mayor and Clerk to execute Agreement
OCIF AC3-3236 with the Province of Ontario, be brought forward for Council
consideration;
AND THAT the Town’s portion of $88,991, be funded by debenture in the 2018
budget.
Carried
12.7. Recreation, Culture & Park Services
13. Unfinished Business
14. Staff Information Reports
15. Committee Minutes & Reports
15.1. Minutes, Canada 150 Committee
170227 Canada 150 MIN
15.2. Minutes, Museum Advisory Committee
170223 Museum Advisory MIN
Council Meeting Minutes, March 13, 2017 - 12 -
Resolution #18
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receive the Minutes of the Canada 150 Committee for February
27, 2017 and of the Museum Advisory Committee for February 23, 2017, as
information.
Carried
16. Notice of Motions
Moved By: Councillor Adam
THAT a staff report outlining the budget and timelines for the Tillsonburg Community
Complex Lion’s Auditorium kitchen upgrades phase 1, be prepared for the April 10, 2017
regular Council meeting.
Moved By: Councillor Rosehart
THAT Council request that the Minister of Municipal Affairs review section 17 (3)(2) of the
Municipal Elections Act to lobby for changes to the Act to allow owners of corporations who
own businesses within the Municipality to vote at Municipal Elections.
17. Resolutions
18. Resolutions Resulting from Closed Session
19. By-Laws
By-Laws from the Meeting of Monday, March 13, 2017
Resolution #19
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
19.1. THAT By-law 4088, To authorize OCIF Top-Up Agreement with the Province of
Ontario;
AND THAT By-Law 4089, To Amend Zoning By-Law 3295 (ZN 7-17-01 -
Performance Communities Realty Inc.), be read for a first, second and third and
final reading and that the Mayor and the Clerk be and are hereby authorized to
sign the same, and place the corporate seal thereunto.
Carried
Council Meeting Minutes, March 13, 2017 - 13 -
Resolution #20
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
19.2. THAT By-Law 4090, To confirm the proceedings of Council at its meeting held on
the 13th day of March, 2017, be read for a first, second and third and final
reading and that the Mayor and the Clerk be and are hereby authorized to sign
the same, and place the corporate seal thereunto.
Carried
20. Items of Public Interest
21. Adjournment
Resolution #21
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Council Meeting of Monday, March 13, 2017 be adjourned at 9:58 p.m.
Carried