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170320 Memorial Park MIN= ATTENDANCE Members Present: Mel Getty : Co-Chair, Mike Cerna: Co-Chair, Sue Saelens (Lions Club) Rosemary Dean (Fair Board), Ken Patterson (Rotary Club), John Glass (Lake Lisgar), Scott Vitias (Ball), Jane Ann McLean (Outdoor rink), Rick Cox: Staff, Margaret Puhr: Secretary (Event Organizers) Guests: Pete Luciani and Tyler Coghill (Dog Park Committee), Mike Dean and Tracy Green (Fair Board) MEMBERS ABSENT/REGRETS Donna Scanlan, Brad Martin, Shane Curtis, Cedric Tomico, Lance McKenzie, Derek Partlo, Terry Smith, Scott McKenzie 1. Call to Order The meeting was called to order at 5:33pm, by Co-chair Mel Getty. 2. Adoption of Agenda Moved By: Ken Patterson Seconded By: Rosemary Dean Resolution #1_ THAT the as prepared for the Memorial Park Revitalization Committee meeting of March 20, 2017, be adopted. Carried. 3. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 4. Adoption of Minutes of Previous Meeting 4.1. Minutes of the Meeting of February 21, 2017 Moved By: Ken Patterson Seconded By: Rosemary Dean Resolution #2_ The Corporation of the Town of Tillsonburg Memorial Park Revitalization Committee March 20, 2017 5:30pm Marwood Lounge 45 Hardy Ave MINUTES Memorial Park Revitalization Committee Meeting Minutes, March 20, 2017 - 2 - THAT the Minutes of the Memorial Park Revitalization Committee Meeting of February 21, 2017 be approved. Carried. 5. General Business & Reports 5.1. Dog Park Committee presentation: the committee started working in June with a number of proposed locations and established a committee. The proposed locations from a 2009 committee were: Soccer Park, Elliott Fairbarn, Gilvesy Park, Memorial Park, Participark, Cadman Park, Transfer Station. After determining requirements and potential for preferred/wanted features for optimal dog park, the Memorial Park was determined to be the best location. This area is also already being used by residents as a bona fide dog park as observed by members of the committee. The proposed location at the North end of Memorial park has an initial plan developed by the Town Building Department staff for a 100’ x 500’ dog park. This location has plenty of parking and access, is easily found for people coming out of town. The group is requesting an endorsement from the MPR Committee. Moved By: Jane Ann McLean Seconded By: Rosemary Dean Resolution #3_ THAT the Memorial Park Revitalization Committee endorse the proposed Dog Park at the Memorial Park location as presented, with a pathway to be incorporated into the plan between the proposed Dog Park and the current property line fence. Carried. 5.2. Rotary Club update: review of attached plan and outline: met with Rick Cox last week to determine tree removal and trimming necessary to be done by Parks staff. The scrub brush cleanup will be done by the Rotary Club. There are many memorial trees in the area, with stones that need cleaning up. The Club received a grant to be applied to the single person molded seat swing which will cost approximately $10,000.00. Other exercise/recreational equipment per attached documents. Repairs needed to the walkway will be done by the Club with possible re-seeding of some bare grass areas. Future expansion of this project might include improvements to the tennis/pickleball courts. Moved By: Mike Cerna Seconded By: Jane Ann McLean Resolution #4_ Memorial Park Revitalization Committee Meeting Minutes, March 20, 2017 - 3 - THAT the Memorial Park Revitalization Committee endorse the improvement and development of the area as presented, to be forwarded to the Parks & Rec Advisory Committee. Carried. 5.3. Fair Board: moving forward with the details of the fair. The main event for this year’s fair will be the Comic Con and a gaming tournament to be held on the Memorial Arena floor. Featured appearances: Captain Canuck, Batman, The Walking Dead character, Star Trek character, Power Rangers. 5.4. Ball Association: Tournaments have been booked, registration numbers are up from last year. 5.5. Kinsmen Club: members absent, a message was received by the Co-Chair Mel Getty indicating that local companies have quoted on the bandshell for approximately half the cost of initial US supplier. Some of the work and materials will be donated in-kind. 5.6. Pumptrack: absent. 5.7. Lions Club: ABC playground equipment company will be presenting their proposal at the next Lions meeting. The club will be discussing two items: 1. Intent to expand the existing playground near the water park into a ‘jungle gym’ theme. 2. Application for Rick Henson Grant to be applied to accessible components of the playground. The grant amount available may be up to $30,000.00 5.8. Outdoor Rink – no new updates. 5.9. Ball Diamond repositioning – no new updates. 5.10. Staff Update: 1. Celebration Plaza: tenders have gone out. The first project will be taking out the track/berm, then the bandshell construction to get it ready for Turtlefest. Due to time constraints, the pathway connections won’t be constructed until after Labour Day. 2. Gibson House: the Tillsonburg Sea Scouts would like to construct a deck, dock and a boat storage at the back of the building, per materials included with agenda. The Lake Lisgar Renaissance Committee is supporting these improvements as they will promote more use of the lake area. The Sea Scouts would have an exclusive use of the boat dock and storage. 3. Key issues at a glance from the Memorandum – Council request for update on the Conceptual Master Plan as circulated to the Committee. Detailed group review planned for the next meeting. Memorial Park Revitalization Committee Meeting Minutes, March 20, 2017 - 4 - 6. Round Table 7. Next Meeting The next meeting of the Memorial Park Revitalization Committee will be on Monday April 3, 2017 at 5:30pm. 8. Adjournment Moved By: Mike Cerna Seconded By: Mel Getty Resolution #5 THAT the Memorial Park Revitalization Committee Meeting of March 20, 2017 be adjourned at 8:00pm. Carried.