170130 Canada 150 MIN=
Attendance:
Jami Stephenson, Chair, Councillor Stephenson, Virginia Armstrong, Marianna Carson, Tabitha
Dalm, Josiane DeCloet, Aleksandra Webber
Staff: Rick Cox, Jessica Mello, Patty Phelps, Tricia Smith, Donna Wilson
Community Leaders: Councillor Esseltine, Paul Weaver
Regrets: Irene Hurley
1. Call to Order
The meeting was called to order at 4:30 p.m.
2. Adoption of Agenda
The Celebration Tree Program was added as item 10.1 under New Business.
Resolution #1
Moved By: Josiane DeCloet Seconded By: Councillor Stephenson
THAT the Agenda as prepared for the Canada 150 Committee meeting of Monday, January
30, 2017, be adopted as amended.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
The Corporation of the Town of Tillsonburg
Canada 150 Committee
Monday, January 30, 2017
4:30 p.m.
Council Chambers
200 Broadway, 2nd Floor
MINUTES
Canada 150 Committee Meeting Minutes, January 30, 2017 - 2 -
4. Adoption of the Committee Minutes of Previous Meeting
Resolution #2
Moved By: Councillor Stephenson Seconded By: Josiane DeCloet
THAT the Minutes of the Canada 150 Committee meeting of January 9, 2017, be approved.
Carried
5. Funding Updates
5.1 Ontario 150 Funding – Director of Recreation, Culture & Parks
The Town’s application to the Ontario 150 Funding program was not approved.
$25,000 has been allocated in the 2017 draft budget for Canada 150 activities.
It was suggested that the Committee prepare a plan of activities/events and
accompanying recommendation(s) to council on how the budget allocation may be used.
There is also an allocation in the 2017 draft budget of $12,000 for Canada Day
fireworks, cake, porta-potti rentals, etc.
The Director of RCP will work in partnership with the committee to provide staffing
assistance and/or resources (i.e. tables, chairs, etc.) for Canada Day event activities as
available.
A Celebration Plaza to be built in Memorial Park in time for Turtlefest and Canada Day,
which will include a performance area and green space.
5.2 Celebration Fund - Culture & Heritage Manager/Curator
The application submitted by the Town to the Celebrate Canada Program was not
approved.
Staff are seeking sponsorship support to assist with event costs.
6. Canada Day Event & Activities
6.1 Events being planned – Culture & Heritage Manager/Curator
Various events are being planned for Canada Day, including a Pancake Breakfast
hosted by the Craft Guild, Fun Fair & Open House at Annandale National Historic Site,
Lake Lisgar Model Boat event, concert in Memorial Park by the Historical Society and
fireworks.
A Canada Day sub-committee has been formed to prepare an event plan and costing
and will provide a report to the Canada 150 Committee for consideration.
Canada 150 Committee Meeting Minutes, January 30, 2017 - 3 -
An opening ceremony is being planned for the Celebration Plaza and will be held prior to
the Historical Society concert.
A recommendation was made for the Town to host a free BBQ event prior to the concert
(i.e. hotdogs, cake, chips and a drink). Discussion took place regarding the use of
advance tickets.
Staff have contacted the Optimist Club about hosting a “People’s Parade” down
Broadway on Canada Day. The public would be invited to partake in the parade with
decorated bicycles, wagons, buggies, scooters, etc.
The Museum is considering hosting a League of Nations Day to celebrate the
multiculturalism of the area. A suggestion was made to host the event in the spring to
correlate with a possible Harvest Dinner event.
A suggestion was made for a sub-committee to be formed to plan activities for the
League of Nations Day.
Discussion took place regarding expanding activities in Memorial Park prior to the
Canada Day fireworks and to commemorate the Celebration Plaza opening.
A Fishing Derby event is being planned in the community the week after Canada Day.
The Tillsonburg Cycling Club is looking to host a Canada 150 ride.
Committee members are encouraged to continue reaching out to local groups about
hosting a Canada 150 component as part of their event.
Staff to look into the possibility of selling Canada 150 merchandise at the Community
Centre.
6.2 Canada Day Budget – Deputy Clerk
A review of the draft Canada 150 budget was provided earlier in the meeting.
6.3 Committee Discussion on Additional Events/Activities & Formation of Sub-Group –
The Canada Day sub-committee to prepare an event plan and costing for consideration
by the Canada 150 committee.
6.4 Community Leader Participation & Training
A joint training session for the Community Leaders will be taking place on Thursday,
February 16, 2017 at 4:30 p.m. in Council Chambers.
The local media will be invited to attend and meet the new Community Leaders.
Canada 150 Committee Meeting Minutes, January 30, 2017 - 4 -
7. Celebrate Canada Promotional Material
7.1 Order Form Submission
Staff to submit an order form to the Department of Canadian Heritage for Canada Day
promotional material (i.e. flags, pins, tattoos, etc.)
Staff to review costing for Canada 150 merchandise.
7.2 Canada 150 Shoulder Flashes
Discussion took place regarding the development of a commemorate shoulder flash for
local sports teams. Flashes could be sold to recover costs or sponsored.
The committee also discussed the possibility of a Canada 150 poster contest for
students and a special insert in the local newspaper. A suggestion was made to contact
the BIA in regards to displaying the entries in the store fronts downtown.
Winning posters could be displayed on Canada Day at the Celebration Plaza.
A recommendation was made to form a sub-committee to plan the Poster Contest.
8. Canada 150 Event Discussion
8.1 Review of Community Calendar – Events Submitted to Date
Staff provided a review of the submissions to date on the Town’s Community
Calendar which feature a Canada 150 component.
Staff to post information from the Community Calendar on the Town monitors and social
media sites, as well forward information to Tourism Oxford for inclusion on their Canada
150 Community Calendar.
8.2 Community Connection Update
Committee members to maintain contact with community groups/organizations regarding
Canada 150 events/activities.
9. Canada 150 Contests & Opportunities – Deputy Clerk
9.1 Canada 150 Passport App - http://passport2017.ca/
9.2 Parks Canada Discovery Pass - http://www.pc.gc.ca/eng/voyage-travel/index.aspx
Canada 150 Committee Meeting Minutes, January 30, 2017 - 5 -
10. Other Business
10.1 Celebration Tree Program
Discussion took place regarding the implementation of a Celebration Tree Program in
2017 in commemoration of Canada’s 150th anniversary.
Resolution #3
Moved By: Councillor Stephenson Seconded By: Josiane DeCloet
THAT the Canada 150 Committee recommends that Council establishes a special
celebration tree program for Canada 150 for 150 trees to be sold at $150 each to be
planted within the Town of Tillsonburg.
Carried
11. Next Meeting
The next meeting of the Canada 150 Committee will be held on Monday, February 27, 2017
at 4:30 p.m. in Council Chambers.
12. Adjournment
Resolution #4
Moved By: Virginia Armstrong Seconded By: Josiane DeCloet
THAT the January 30, 2017 Meeting of the Canada 150 Committee, be adjourned at 5:50 p.m.
Carried