170410 Council MIN=
ATTENDANCE Mayor Stephen Molnar Deputy Mayor Dave Beres
Councillor Maxwell Adam Councillor Penny Esseltine Councillor Jim Hayes
Councillor Chris Rosehart Councillor Brian Stephenson
Staff: David Calder, CAO
Donna Wilson, Town Clerk
Dave Rushton, Director of Finance/Treasurer Kevin DeLeebeeck, Director of Operations
Rick Cox, Director of Recreation, Culture & Parks
Jeff Smith, Fire Chief Lana White, Corporate Executive Assistant
Regrets: Tricia Smith, Deputy Clerk
1. Call to Order
The meeting was called to order at 6:00pm.
2. Closed Session
Resolution #1
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council move into Closed Session to consider:
1. a proposed or pending acquisition or disposition of land by the municipality or local board
(Airport Lands); and
2. advice that is subject to solicitor-client privilege, including communications necessary for that
purpose (Agricultural Lands).
Carried
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, April 10, 2017
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
Council Meeting – Agenda - 2 -
3. Adoption of Agenda
Resolution #2
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of Monday, April 10, 2017, be adopted.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
6. Adoption of Council Minutes of Previous Meeting
6.1. Minutes of the Meeting of March 27, 2017
170327 Council MIN
Resolution #3
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT the Minutes of the Council Meeting of March 27, 2017 be approved.
Carried
7. Delegations and Presentations
7.1. Oxford OPP (Tillsonburg) 2016 Year End Review
Presented By: Inspector Tony Hymers, Oxford County OPP
Presentation - OPP
Chair of the Tillsonburg Police Services Board, Larry Scanlan, introduced Inspector Hymers.
Inspector Hymers presented the attached.
Chair Scanlan announced that agreement has been reached with Haldimand-Norfolk Crime
Stoppers, with a hard target date of January 1, 2018. As of March 31, 2017 the phone lines
have been transferred and Tillsonburg calls go to Oxford County Crime Stoppers.
Council Meeting – Agenda - 3 -
Resolution #4
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receive the presentation regarding the Oxford OPP (Tillsonburg) 2016 Year
End Review, as information.
Carried
7.2. Urban Backyard Chickens
Presented By: A.Sabo
Delegation Request - Urban Backyard Chickens
Representing the Sabo Family, A.Sabo presented the attached.
Resolution #5
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receive the presentation regarding Urban Backyard Chickens, as information.
Carried
7.3. Canada 150 Sculpture
Presented By: Aleksandra Webber and Alex Treszl, Marwood Metal Fabrication
Marwood Delegation
Aleksandra Webber and Alex Treszl, CAD Technician, presented the proposed sculpture, a
granite pillar, holding a stainless steel sundial.
A request has been forwarded to the Government of Ontario to use the Canada 150 logo.
They would like to use the Marwood logo on one side and the Town of Tillsonburg logo on
the other side. Other sponsors or inscriptions could be added on the granite pillar as well.
Resolution #6
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council approve the presentation regarding the Canada 150 Sculpture;
AND THAT the Sculpture be located within Celebration Plaza.
Carried
Council Meeting – Agenda - 4 -
8. Committee Reports & Presentations
8.1. Canada 150 Committee Budget Report
Presented By: Jami Stephenson
Canada 150 Committee Budget
The Committee hopes to involve as many people from this community as possible with the
Canada 150 celebrations.
Resolution #7
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receives Canada 150 Committee Budget Report;
AND THAT Council approve the Canada 150 budget as presented as follows:
Canada Day $11,100.00, Harvestfest $6,400.00, Poster Contest $1,000.00, Canada
150 Pin Order $1,500.00 for a total of $20,000.00;
AND THAT the balance of $5,000.00 is held in reserve for additional Canada 150 events.
Carried
8.2. SAC 17-01 Ontario Senior of the Year Award
SAC 17-01
SAC_2017 Senior of the Year Award
Tillsonburg Senior Centre_2017 Senior of the Year Award
Resolution #8
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT the recommendation of the Tillsonburg Special Awards Committee and Tillsonburg
Senior Centre regarding a nomination for the Ontario Senior of the Year Award be received;
AND THAT the Clerk be directed to submit the formal nomination of Rachel Parker, for the
Ontario Senior of the Year Award, to the Minister of Seniors Affairs, prior to the April 30,
2017 deadline.
Carried
Council Meeting – Agenda - 5 -
8.3. Fire Strategic Master Plan Update
Presented By: Shane Curtis, Chair, Fire Strategic Master Plan Committee
Fire Strat Plan Council Presentation
Chair Curtis recognized the members of the Fire Strategic Master Plan Committee.
He noted a Needs Assessment and a Risk Assessment enables the Committee to identify
how to provide the best possible service to the town.
Resolution #9
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT the presentation on the Fire Strategic Master Plan be received;
AND THAT the information presented be referred to item 14.5.1 FRS 17-02 for
consideration.
Carried
Mayor Molnar left the meeting at 7:18pm.
Deputy Mayor Beres assumed the Chair for the remainder of the meeting.
9. Public Meetings
10. Planning Applications
11. Information Items
12. Mayor
13. Quarterly Reports
14. Reports from Departments
14.1. Chief Administrative Officer
14.2. Clerk’s Office
14.2.1. CL 17-09, To Authorize the Voting Method for the 2018 Municipal Election
Council Meeting – Agenda - 6 -
CL 17-09 Authorize Voting method
By-law 4091voting method 2018 election
Deferred from March 27, 2017 Council Meeting.
Resolution #10
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives Report CL 17-09 To Authorize the Voting Method for the
2018 Municipal Election;
AND THAT By-Law 4091 to authorize the use of the Internet and Telephone Voting
method for the 2018 Municipal Election, be brought forward for Council consideration.
Carried
14.2.2. CL 17-08 Internet/telephone Voting Vendor
CL 17-08 Internet & Telephone Voting Vendor
Resolution #11
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives Report CL 17-08 Internet/telephone Voting Vendor;
AND THAT Council endorse InteliVote Systems Inc. for the provision of electronic
voting services for the 2018 Municipal Election.
Carried
14.3. Development and Communication Services
14.3.1. DSC 17-13 - RFQ for Animal Control Services
DSC 17-13 - RFQ for Animal Control Services
Hillside Kennels Animal Control Agreement
By-Law 4096 Animal Control Hill Side
Geno Vanhaelewyn, CBO, was present to answer Council’s questions.
Council Meeting – Agenda - 7 -
Resolution #12
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives Report DSC 17-13 - RFQ for Animal Control Services as
information;
AND THAT Council award Hillside Kennels Animal Control Ltd. the contract for the
provision of animal control services in the Town of Tillsonburg;
AND THAT By-Law 4096 be brought forward in that regard for council consideration.
Carried
14.3.2. DCS 17-11 - Property Standards By-Law Amendment – Heating
DCS 17-11 - Property Standards By-Law Amendment - Heating
By-Law 4098 amend 3638 Property Standards
Geno Vanhaelewyn, CBO, was present to answer Council’s questions.
Resolution #13
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receive Report DCS 17-11 - Property Standards By-Law Amendment
– Heating as information;
AND THAT Property Standards By-Law 3638 be amended to clarify the requirement
for heat in the Town of Tillsonburg;
AND THAT By-Law 4098 be brought forward in that regard for council consideration.
Carried
14.3.3. DCS 17-12 - Discharge of Firearms By-Law
DCS 17-12 - Discharge of Firearms By-Law
By-Law 2296
Proposed Discharge of Firearms By-Law 4097
Geno Vanhaelewyn, CBO, was present to answer Council’s questions.
Council Meeting – Agenda - 8 -
Resolution #14
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receive Report DCS 17-12 Discharge of Firearms By-Law as
information;
AND THAT Discharge of Firearms By-Law 4097 to regulate the discharge of firearms
and bows in the Town of Tillsonburg be brought forward for Council consideration.
Carried
14.3.4. DCS 17-10 Lease of Town’s Industrial Lands for Agricultural Purposes
Report DCS 17-10
Lease Agreement
Deferred from March 27, 2017 Council Meeting.
Cephas Panschow, Development Commissioner, was present to answer questions.
It was noted that there is no agreement in place with CN over the access lands to the
lands being leased on the east side of Highway 19. Staff continue to work on
obtaining consent from CN for that use.
Moved By: Councillor Adam Seconded By: Councillor Esseltine
THAT Motion #15 currently on the floor be amended to remove Section ii from the
motion.
Councillor Adam called for a recorded vote.
Council Meeting – Agenda - 9 -
Recorded Vote:
NAME VOTE IN FAVOUR VOTE AGAINST
Councillor Adam x
Deputy Mayor Beres x
Councillor Esseltine x
Councillor Hayes x
Councillor Rosehart x
Councillor Stephenson x
The recorded vote reflects the vote is 2 in favour of the Motion and 4 against the Motion.
The motion is “defeated.”
Resolution #15
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receive Report DCS 17-10 Lease of Town’s Industrial Lands for
Agricultural Purposes;
AND THAT the Mayor and Clerk be authorized to enter into a lease agreement with
John Vieraitis for the lands described as:
(i) Lands located on the south side of Hwy 3, legally described as part of Lots 1
and 2, Concession 5, North of Talbot Road, and more particularly described
as, Parts 1, 2, 3, 4, 13 and part of Part 12 and 15, RP 41R-8336, consisting of
approximately 37 acres of arable land;
(ii) Lands located on the east side of Highway 19 (Vienna Road), legally
described as Lot 1613, Lot 1638B, Plan 500; part of Lots 8 and 9, Concession
4, North of Talbot Road, consisting of approximately 17 acres of farmable
land, and including:
a. Unnamed Road adjacent to Lots 1612, 1613 and 1614; and,
(iii) Lands located on the west side of Rokeby Sideroad, legally described as Lot
1641, Plan 500, MID Con 4 North of Talbot Road, Pt Lot 10, being part of
Parts 1 & 2, Plan 41R-8386 (Oxford Registration #)/37R-10038, consisting of
approximately 27 acres of arable land;
Council Meeting – Agenda - 10 -
for a three year term expiring on December 31, 2019 subject to the terms and
conditions contained within the lease agreement;
AND THAT a by-law be brought forward in this regard.
Councillor Hayes called for a recorded vote.
Recorded Vote:
NAME VOTE IN FAVOUR VOTE AGAINST
Councillor Hayes x
Councillor Rosehart x
Councillor Stephenson x
Councillor Adam x
Deputy Mayor Beres x
Councillor Esseltine x
The recorded vote reflects the vote is 4 in favour of the Motion and 2 against the Motion.
Motion carried.
14.4. Finance
14.4.1. FIN17-10 2016 Remuneration and Expenses
FIN17-10 2016 Remuneration and Expenses
2016 Remuneration and Expenses
Resolution #16
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT FIN17-10 2016 Remuneration and Expenses be received as information.
Carried
14.5. Fire and Emergency Services
14.5.1. FRS 17-02 Revised Schedule “A” to By-law 3190
FRS 17-02 Fire Strat Plan Revised Sched A
SCHEDULE A REVISED FEB 2017
Council Meeting – Agenda - 11 -
Resolution #17
Moved By: Councillor Esseltine Seconded By: Councillor Adam
THAT Report FRS 17-02 Revised Schedule “A” to By-law 3190 be received for
information;
AND THAT Schedule “A” to By-law 3190 be revised as per the recommendations of
the Fire Strategic Planning Committee.
Carried
14.6. Operations
14.6.1. OPS 17-10 Connecting Link Program Funding Results
OPS 17-10 Connecting Link Program Funding Results
OPS 17-10 Attachment 1 - MTO Connecting Link Correspondence Letter
Resolution #18
Moved By: Councillor Esseltine Seconded By: Councillor Adam
THAT Council receive Report OPS 17-10, 2017-18 Connecting Link Funding
Program Results;
AND THAT the $92,900 remain in Reserves for the purpose of rehabilitating
Broadway from the Town limits to North St. to fund the Towns portion of the project
under a potential future Connecting Link opportunity;
AND THAT the Mayor provide correspondence to the Minister of Transportation
expressing disappointment.
Carried
14.7. Recreation, Culture & Park Services
14.7.1. RCP 17-25 – Implementing an Off-Leash Dog Park in Tillsonburg
RCP 17-25 - Implementing an Off-Leash Dog Park in Tillsonburg
Location diagram
RCP 17-08 - Budget Issue Paper: Dog Park Project Update
Council Meeting – Agenda - 12 -
Resolution #19
Moved By: Councillor Adam Seconded By: Councillor Stephenson
THAT Council receives Report RCP 17-25 – Implementing an Off-Leash Dog Park in
Tillsonburg;
AND THAT Council authorize staff to install an off-leash dog park in Memorial Park
as outlined in the report;
AND THAT Council authorize the use of $36,000 from the Development Charge
Reserve and $4,000 collected from late fees on dog licenses for construction of the
dog park.
Carried
14.7.2. RCP 17-15 – 2017 Ball Tournament Update
RCP 17-15 - 2017 Ball Tournament Update
Diamond 1 Parking Improvement Diagram
2017 Tournament Schedule
Resolution #20
Moved By: Councillor Adam Seconded By: Councillor Stephenson
THAT Report RCP 17-15 – 2017 Ball Tournament Update be received;
AND THAT Council authorize staff to implement a new option for administering Ball
Tournament Registrations to generate funds for capital Improvements for Ball
Diamonds.
Carried
14.7.3 Report – RCP 17-26 – Celebration Plaza RFP Process Update
Addendum to original April 10, 2017 Agenda.
Resolution #20a
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives Report RCP 17-26 – Celebration Plaza RFP Process Update;
Council Meeting – Agenda - 13 -
AND THAT a Special Council Meeting be called for Tuesday, April 18, 2017 at
5:00pm in order to review and award the RFP.
Carried
15. Unfinished Business
16. Staff Information Reports
16.1. RCP 17-24 – Lions Auditorium Kitchen Reno Project Outline
RCP 17-24 - Lions Auditorium Kitchen Reno Project Outline
Resolution #21
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives Report RCP 17-24 – Lions Auditorium Kitchen Reno Project
Outline for information;
AND THAT Staff report back to Council on the kitchen renovation project with a draft
RFP when information is available.
Carried
17. Committee Minutes & Reports
17.1. Committee Minutes
03_March 21, 2017 - PRC Minutes
03-March 14 2017-Fire Committee Minutes
170320 Memorial Park Revitalization Committee MIN
Minutes-Development_Committee(Feb14,17)
Museum minutes
Special Awards_2017-03-07_Minutes
Special Awards_2017-04-04_Minutes
HBC MIN 2017 Mar 09
Memorial Park Committee Minutes 2017-04-03
Airport MIN March 23 2017
Town Hall_2017-03-15_Minutes
Council Meeting – Agenda - 14 -
Resolution #22
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receive the Minutes of the Parks & Recreation Advisory Committee
dated March 21, 2017, the Fire Strategic Planning Committee dated March 14, 2017,
the Memorial Park Revitalization Committee dated March 20, 2017, the Development
Committee dated February 14, 2017, the Museum Advisory Committee dated March
23, 2017, the Special Awards Committee dated March 7, 2017 and April 4, 2017, the
Heritage, Beautification and Cemetery Advisory Committee dated March 9, 2017, the
Memorial Park Committee dated April 3, 2017, the Airport Advisory Committee dated
March 23, 2017, and the Town Hall Project Committee dated March 15, 2017 as
information.
Carried
18. Notice of Motions
19. Resolutions
20. Resolutions Resulting from Closed Session
21. By-Laws
21.1 By-Laws for the Meeting of Monday, April 10, 2017
Resolution #23
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT By-Law 4094, To Authorize a Land Lease with Vieraitis; and
By-Law 4097, To Regulate the Discharge of Firearms and Bows in the Town of Tillsonburg;
and
By-Law 4096 , To Authorize an Agreement for Animal Control Services with Hillside Kennels
Animal Control Ltd.; and
By-Law 4098 , to amend By-law 3638, for Prescribing Standards for the
Maintenance and Occupancy of Property within the Town of Tillsonburg; and
By-Law 4091, To Authorize the use of Internet and Telephone Voting Method for the 2018
Municipal Election, be read for a first, second, third and final reading and that the Mayor and
Council Meeting – Agenda - 15 -
the Clerk be and are hereby authorized to sign the same, and place the corporate seal
thereunto.
Carried
Resolution #24
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT By-Law 4099 , to confirm the proceedings of Council at its meeting held on the10th
day of April, 2017, be read for a first, second, third and final reading and that the Mayor and
the Clerk be and are hereby authorized to sign the same, and place the corporate seal
thereunto.
Carried
22. Items of Public Interest
Reminder about the Transfer Station Public Information Centre – April 12, 2017, 6:00 – 7:00pm
in the Tillsonburg Community Centre, Lions Auditorium.
23. Adjournment
Resolution #25
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT the Council Meeting of Monday, April 10, 2017 be adjourned at 8:49pm.
Carried