Regular Council Agenda Packet 2017-04-18 17-00Table of Contents
Agenda 2
RCP 17-28 – Awarding RFP2017-003 Celebration Plaza
RCP 17-28 - Awarding RFP2017-003 Celebration Plaza 4
By-Law 4100, To Confirm the Proceedings of the Council
Meeting of April 18, 2017
By-law 4100 Confirming APR 18 6
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1. Call to Order
2. Adoption of Agenda
Proposed Resolution #1
Moved By: Seconded By:
THAT the Agenda as prepared for the Council meeting of Tuesday, April 18, 2017, be
adopted.
3. Moment of Silence
4. Disclosures of Pecuniary Interest and the General Nature Thereof
5. Reports from Departments
Recreation, Culture & Park Services
5.1.1. RCP 17-28 – Awarding RFP2017-003 Celebration Plaza
RCP 17-28 - Awarding RFP2017-003 Celebration Plaza
Proposed Resolution # 2
Moved By: Seconded By:
THAT Report RCP 17-28 – Awarding RFP2017-003 Celebration Plaza is received;
AND THAT Council awards RFP2017-003 Celebration Plaza to Euro Landscape
Construction & Grounds Inc. at a cost not to exceed $370,464.97 before applicable
taxes.
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Tuesday, April 18, 2017
5:00 PM
Council Chambers
200 Broadway, 2nd Floor
AGENDA
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Council Meeting – Agenda - 2 -
6. By-Laws
By-Laws from the Meeting of Tuesday, April 18, 2017
6.1. By-Law 4100, To Confirm the Proceedings of the Council Meeting of April 18, 2017
By-law 4100 Confirming APR 18
Proposed Resolution # 3
Moved By: Seconded By:
THAT By-Law 4100, To confirm the proceedings of Council at its meeting held on the
18th day of April, 2017, be read for a first, second and third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place the
corporate seal thereunto.
7. Items of Public Interest
8. Adjournment
Proposed Resolution # 4
Moved By: Seconded By:
THAT the Council Meeting of Tuesday, April 18, 2017 be adjourned at _____ p.m.
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Report Title Awarding RFP2017-003 Celebration Plaza
Report No. RCP 17-28
Author Rick Cox, Director of Recreation, Culture & Parks
Meeting Type Special Council Meeting
Council Date April 18, 2017
Attachments N/A
RECOMMENDATION
THAT Report RCP 17-28 – Awarding RFP2017-003 Celebration Plaza is received;
AND THAT Council awards RFP2017-003 Celebration Plaza to Euro Landscape Construction &
Grounds Inc. at a cost not to exceed $370,464.97 before applicable taxes.
EXECUTIVE SUMMARY
As per the 2017 Recreation, Culture & Parks Business Plan and in compliance with the
Purchasing Policy an RFP was issued for construction of a bandshell and gateway garden as part of the Celebration Plaza project.
BACKGROUND
In consultation with RCP, Finance and Operations staff, Ron Koudys Landscape Architects
(RKLA) developed the specifications for RFP2017-003 Celebration Plaza and Gateway Garden. The RFP was issued on March 28 with a response deadline of 2pm, April 13, 2017.
The work included in this RFP is to supply and install a bandshell structure approximately
50’x25’, construct the concrete pedestal and plaza under and in front of the bandshell, and
construct the gateway garden sitting wall and circle at the Sanders Street entrance to Memorial
Park.
There were 13 plan takers and two contractors attended an optional site meeting. An addendum
was issued on April 7 to all plan takers including responses to questions received.
The following responses were received:
Company RFP Price
Barcon Construction Inc. $382,380.90
The Downsview Group $398,888.88
CSL Group Ltd. $420,252.25
Euro Landscape Construction &
Grounds Inc.
$370,464.97
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Staff and RKLA reviewed the submissions and are recommending the Town award the project to Euro Landscape Construction & Grounds Inc., the highest scoring submission received.
CONSULTATION/COMMUNICATION
RKLA staff assisted RCP staff with evaluating the bids.
FINANCIAL IMPACT/FUNDING SOURCE The Celebration Plaza project has an approved budget of $385,000. Funding has been secured for $330,800 of that. Included in the bid price is a 10% contingency and staff have identified
several areas where price savings can be obtained by amending the project scope. Staff will
also provide Council with options for considering reducing the project scope or redirecting funds
from other projects to augment the available budget.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
This issue paper provides information in alignment with the following Objectives of the
Community Strategic Plan:
• Objective 1 – Excellence in Local Government
• Objective 2 – Sustainable Economy
• Objective 4 – Culture & Community
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THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 4100
BEING A BY-LAW to confirm the proceedings of Council at its meetings held on the 18th day of April, 2017
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers
of a municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that
municipal powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of
Tillsonburg at this meeting be confirmed and adopted by by-law;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE
TOWN OF TILLSONBURG ENACTS AS FOLLOWS:
1. All actions of the Council of The Corporation of the Town of Tillsonburg at its meeting
held on April 18th, 2017, with respect to every report, motion, by-law, or other action
passed and taken by the Council, including the exercise of natural person powers,
are hereby adopted, ratified and confirmed as if all such proceedings were expressly
embodied in this or a separate by-law.
2. The Mayor and Clerk are authorized and directed to do all the things necessary to
give effect to the action of the Council of The Corporation of the Town of Tillsonburg
referred to in the preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents
necessary in that behalf and to affix thereto the seal of The Corporation of the Town
of Tillsonburg.
4. This By-Law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 18th DAY OF APRIL, 2017.
READ A THIRD AND FINAL TIME AND PASSED THIS 18TH DAY OF APRIL, 2017.
_____________________________
MAYOR – Stephen Molnar
______________________________
TOWN CLERK – Donna Wilson
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