170508 Council MIN=
ATTENDANCE
Mayor Stephen Molnar Deputy Mayor Dave Beres Councillor Maxwell Adam
Councillor Jim Hayes Councillor Penny Esseltine Councillor Chris Rosehart
Councillor Brian Stephenson Staff:
David Calder, CAO Donna Wilson, Town Clerk
Dave Rushton, Director of Finance/Treasurer
Kevin DeLeebeeck, Director of Operations Rick Cox, Director of Recreation, Culture & Parks
1. Call to Order
The meeting was called to order at 6:00 p.m.
2. Adoption of Agenda
Resolution #1
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of Monday, May 08, 2017, be
adopted.
Carried
3. Moment of Silence
4. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, May 08, 2017
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
Council Meeting – Agenda - 2 -
5. Adoption of Council Minutes of Previous Meeting
5.1. Minutes of the Meeting of April 24, 2017
170424 Council MIN
Resolution #2
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Minutes of the Council Meeting of April 24, 2017, be approved.
Carried
6. Delegations and Presentations
6.1. NHL Centennial Fan Arena
Presented By: Brad Martin - Kinsmen President
Kinsmen Delegation Request, Council May 8
NHL Centennial Fan Arena Informational Promo
NHL Centennial Fan Arena Sponsorship Opportunities
Colin Campbell Endorsement Letter, NHL_Arena_Rotated
Brad Martin provided an overview of the event.
Council were given the opportunity to ask questions.
Resolution #3
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council supports the request from the Kinsmen Club of Tillsonburg for the NHL
Centennial Fan Arena event as follows:
THAT Council contributes $10,000 from General Reserves to the Kinsmen Club of
Tillsonburg;
AND THAT all facility rental fees and permit fees be waived for the event;
AND THAT the Town’s insurance policy is extended to cover the event and name
Tillsonburg Kinsmen Club as additional insured;
AND THAT Town staff facilitate road closures and printing maps of premises to layout
the event;
Council Meeting – Agenda - 3 -
AND THAT Town staff support be provided to ensure cleanliness of premises, setting up
of road barricades, picnic tables in food vendor area during the weekend of the event;
AND THAT the use of electrical and internet systems be provided to run NHL trucks and
interactive portions of the Fan Arena;
AND THAT an outside water source be provided to fill ballasts to hold down NHL tents
and the entry arch;
AND FURTHERMORE THAT council direct Senior Leadership Team to provide any and
all additional requirements to facilitate a successful event.
Carried
Special Shareholder Meeting, Tillsonburg Hydro Inc.
Resolution #4
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council moves into a Special Meeting of the Shareholder of Tillsonburg Hydro Inc.
Carried
Resolution #5
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT, in accordance with Section 10.7 (waiver of notice) of Tillsonburg Hydro Inc. By-
Law 1A, the Shareholder hereby waives notice of a Shareholders Meeting for the
purpose of hearing a Tillsonburg Hydro Inc. Update.
Carried
6.2. Tillsonburg Hydro Inc Update
Presented By: John Gilvesy, Chair, THI Board of Directors and Michael Desroches,
General Manager, THI
2017 THI Board Chair Report to Council
2017 THI Board Chair Update to the Shareholder
Council Meeting – Agenda - 4 -
John Gilvesy, Chair THI provided an overview of the Hydro Company.
Council was given the opportunity to ask questions.
It was noted that a subcommittee of Council and the Shareholder are currently
reviewing the MSA and MOUD.
Resolution #6
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives the Tillsonburg Hydro Inc. Update as information.
Carried
Resolution #7
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT the Shareholders Meeting be adjourned and that the Council Meeting is hereby
resumed.
Carried
7. Committee Reports & Presentations
8. Public Meetings
Resolution #8
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council move into Committee of Adjustment to hear an application for Minor
Variance at 7:15 p.m.
Carried
8.1. Application for Minor Variance A-01/17- Barry & Diann Propper, 32 North St E.
CP Report 2017-119
Report Attachments
Application A-01/17
Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and
presented Report CP 2017-119 for the application of Minor Variance A-01/17
Opportunity was given for comments and questions.
The applicant was in attendance and confirmed agreement with the planners report.
Council Meeting – Agenda - 5 -
No other persons appeared either in favour or against the application.
Council passed the following resolution:
Resolution #9
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT the Tillsonburg Committee of Adjustment approves Application File A-01/17,
submitted by Barry & Diann Propper, for lands described as Lot 18, Plan 1062, Town of
Tillsonburg, as it relates to relief from Table 5.1.1.4 – Regulations for Accessory
Buildings and Structures, to increase the maximum permitted lot coverage from 100 m2
(1,076.4 ft2) to 113 m2 (1216 ft2) to permit the construction of a detached accessory
building;
Subject to the condition that a building permit for the proposed accessory building shall
be issued within one year of the date of the Committee’s decision.
Carried
Resolution #10
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council move out of Committee of Adjustment and move back into regular
session at 7:22 p.m.
Carried
8.2. Application for Zone Change- ZN 7-17-03 (Curtis-Wilcox) 83 Rolph Street
CP 2017-120
Report Attachments
Application Form
Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and
presented Report CP 2017-120 regarding the application for Zone Change ZN 7-17-03.
The Applicant Shane Curtis appeared before Council and presented a brief overview of
the proposal.
Opportunity was given for Council to ask questions.
Opportunity was given for comments and questions from the public.
Brian Fathers appeared before Council and spoke regarding his concern for future
development expansion into the vacant green space and requested how calculations for
density were determined on the unusable green space.
Council Meeting – Agenda - 6 -
Eric Gilbert, Senior Planner, provided a response – The Official Plan determines
calculations, non-buildable space is excluded from the calculations.
Melissa Tunks appeared before Council and provided concerns regarding additional
traffic on Valley View Lane. Staff have noted the comment and it will be looked at during
site plan control.
Terry Bourne appeared before Council and requested information on the Heritage
designation and how it will be impacted by the by-law and noted concerns regarding
additional impact to water and sewer requirements.
The applicant responded to the concerns. The Heritage designation will be respected
and noted that the studies indicate that there would be less capacity for water and
sewer for this development then for the former use.
There was also a concern regarding a possible future addition down the road and the
impact that would have on the parking requirements.
Lonnie Bowlby appeared before Council and requested information on the gymnasium
addition and the intent for that exterior regarding the heritage look.
The applicant responded with comments that there would be additional features added
to portions of the gymnasium and the not designated portion of the heritage building to
maintain the heritage site.
Lidia Tromp requested that the public be able to review the blue prints prior the
development moving forward.
The applicant indicated that the designs and site plan control plan will be done following
the completion of the zone change.
Resolution #11
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Tillsonburg Council approves the Zone Change Application submitted by 2117846
Ontario Inc (Curtis-Wilcox), whereby the lands described as Lot 761, Part of Lots 763 &
764A, Plan 500, known municipally as 83 Rolph Street, are to be rezoned from ‘Minor
Institutional Zone (IN1)’ to ‘Special Entrepreneurial Zone (EC-9)’ to facilitate the
residential conversion of a former public school.
Carried
9. Planning Applications
Council Meeting – Agenda - 7 -
10. Information Items
10.1. Lincoln M. Alexander Award
Call for Nomination Letter
11. Mayor 12. Quarterly Reports
Council moved up item 13.6. Operations, to accommodate individuals present in the gallery.
13.6 Operations
13.6.1 OPS 17-14 Wood Haven Subdivision Sidewalks
OPS 17-14 Wood Haven Subdivision Sidewalks
OPS 17-14 Attachement 1 - Resident Petition April 3, 2017
Concerns from residents were that decorative driveways would be impacted and that
reduced green space was not desirable.
Securities are currently in place to provide for sidewalk construction however the
calculations were done in 2006 and would not be adequate for today’s standards.
Resolution #14
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
That the Woodhaven subdivision agreement dated November 28, 2006, be amended to
delete the requirement that sidewalks be required in the shaded area as referenced in
the Report OP 17-14, subject to agreement with the Developer.
Carried
Council took a recess at 8:40 p.m.
Council resumed session at 8:47 p.m.
14 Reports from Departments
14.6 Chief Administrative Officer 14.7 Clerk’s Office
14.8 Development and Communication Services
Council Meeting – Agenda - 8 -
14.9 Finance
14.9.1 FIN 17 - 12 Final Tax Levy
FIN 17-12 FINAL Tax Levy By-Law
2017 Final Levy Bylaw
Resolution #12
Moved By: Councillor Esseltine Seconded By: Deputy Mayor Beres
THAT Council receives Report FIN17-12 2017 Budgetary Estimates and Tax Rates;
AND THAT By-Law 4106 to provide for the adoption of budgetary estimates, tax rates,
installment due dates and to further provide for penalty and interest on default of
payment thereof for 2017 be brought forward for Council consideration.
Carried
14.9.2 FIN 17-13 Reserve Policy
FIN 17 -13
Consolidated Reserve Report
By-Law 4107 Reserve Policy
FIN 17 - 05
Resolution #13
Moved By: Deputy Mayor Beres Seconded By: Councillor Esseltine
THAT Council receives Report FIN 17-13 Reserve Policy;
AND THAT Council approves the direction of the individual Reserves that are
established therein;
AND FURTHER THAT By-Law 4107 - Reserve Policy be brought forward for Council
consideration.
Carried
14.10 Fire and Emergency Services
14.11 Recreation, Culture & Park Services
14.11.1 Report RCP 17-29 – Awarding 2017 Roofing Project Tender
Report RCP 17-29 - Awarding 2017 Roofing Project Tender
Council Meeting – Agenda - 9 -
Resolution #15
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives Report RCP 17-29 – Awarding 2017 Roofing Project Tenders;
AND THAT Council partially award RFT2017-004 to Northeastern Roofing Inc. for their
negotiated price of $185,508.48 net of applicable taxes to restore three sections and
replace one section of roof at the Tillsonburg Community Centre;
AND THAT the project be funded with $167,500 in debt and $18,008.48 from reserves.
Carried
14.11.2 RCP 17-30 – Celebration Plaza Amended Project
RCP 17-30 - Celebration Plaza Amended Project
RCP 17-28 - Awarding RFP2017-003 Celebration Plaza
RCP 17-28 - Supplementary
Resolution #16
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
Deferred Motion, from the April 18, 2017 Special Council Meeting:
Moved by: Councillor Hayes Seconded By: Councillor Rosehart
THAT Report RCP 17-28 - Awarding RFP2017-003 Celebration Plaza is received;
AND THAT Council awards RFP2017-003 Celebration Plaza to Euro Landscape
Construction & Grounds Inc. at a cost of $235,000.00 including applicable taxes.
Withdrawn
It was noted that the location of the band shell may need to be shifted in order to avoid
direct sun light obstructing the view of the stage.
Resolution #17
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Report RCP 17-30 – Celebration Plaza Amended Project is received;
Council Meeting – Agenda - 10 -
AND THAT Council approve the partial award of RFP2017-003 Celebration Plaza to
Euro Landscaping Group Inc. to construct a plaza, platform, band shell & reduced scope
gateway at a negotiated cost not to exceed $262,526.17 before applicable taxes;
AND THAT Council authorize staff to proceed with the pathway from Sanders Street to
the pedestrian bridge including the sculpture circle without any lighting at a cost not to
exceed $30,000;
AND THAT Council authorize staff to have an electrical panel installed near the band
shell at a cost not to exceed $15,000;
AND THAT Council authorize the use of up to $56,700 in Development Charges to
partially fund the pathway and structure components of the project.
Councillor Adam called for a Recorded Vote:
NAME VOTE IN FAVOUR VOTE AGAINST
Councillor Adam x
Deputy Mayor Beres x
Councillor Esseltine x
Councillor Hayes x
Mayor Molnar x
Councillor Rosehart x
Councillor Stephenson x
The recorded vote reflects the vote is 6 in favour of the Motion and 1 against the Motion.
The motion is "Carried"
15 Unfinished Business
16 Staff Information Reports
17 Committee Minutes & Reports
17.6 Committee Minutes
170314 Development MIN
170403 Canada 150 MIN
170425 Canada 150 MIN
Council Meeting – Agenda - 11 -
170406 HBC MIN
170418 Mem Park Com MIN
170427 Museum MIN
Resolution #18
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives the Minutes of the Development Committee dated March 14,
2017, the Canada 150 Committee dated April 3 and 25, 2017, the Heritage,
Beautification and Cemetery Committee dated April 6, 2017, the Memorial Park
Committee dated April 18, 2017, and the Museum Advisory Committee dated April 27,
2017 as information.
Carried
18 Notice of Motions 19 Resolutions
20 Resolutions Resulting from Closed Session
21 By-Laws
By-Laws from the Meeting of Monday, May 08, 2017
Resolution #19
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
21.6 THAT By-Law 4104, to Amend Zoning By-Law 3295, (ZN 7-17-03, Curtis-Wilcox)
Schedule A; and
By-Law 4106 , to Provide for the Adoption of Budgetary Estimates, Tax Rates and for
Penalty and Interest in Default of Payments for 2017; and
By-Law 4107, to Adopt a Town of Tillsonburg Reserve Policy and to Repeal By-Law
3779, be read for a first, second, third and final reading and that the Mayor and the
Clerk be and are hereby authorized to sign the same, and place the corporate seal
thereunto.
Carried
Resolution #20
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
21.7 THAT By-Law 4105, to Confirm the Proceedings of the Council Meeting of May 8,
2017, be read for a first, second, third and final reading and that the Mayor and the
Council Meeting – Agenda - 12 -
Clerk be and are hereby authorized to sign the same, and place the corporate seal
thereunto.
22 Items of Public Interest
May 28, 2017 at 10:30 a.m., the Tillsonburg Multi-Service Centre will host a Trail Walk &
Run where some of the proceeds will be donated to the Parkinson Society Southwestern
Ontario.
23 Adjournment
Resolution #21
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT the Council Meeting of Monday, May 08, 2017 be adjourned at 10:17 p.m.
Carried