170403 Canada 150 MIN=
Attendance:
Jami Stephenson, Chair, Councillor Stephenson, Marianna Carson, Tabitha Dalm, Karen Smith,
Heather Cnockaert, Paul Weaver
Staff: Rick Cox, Jessica Mello, Patty Phelps, Tricia Smith
Community Leaders: Councillor Esseltine, Paul Weaver
Regrets: Josiane DeCloet, Irene Hurley, Aleksandra Webber, Virginia Armstrong
1. Call to Order
The meeting was called to order at 4:30 p.m.
2. Adoption of Agenda
Resolution #1
Moved By: Brian Stephenson Seconded By: Paul Weaver
THAT the Agenda as prepared for the Canada 150 Committee meeting of Monday, April 3,
2017, be adopted.
3. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
4. Adoption of the Committee Minutes of Previous Meeting
Resolution #2
Moved By: Brian Stephenson Seconded By: Paul Weaver
THAT the Minutes of the Canada 150 Committee meeting of March 20, 2017, be approved.
Carried
The Corporation of the Town of Tillsonburg
Canada 150 Committee
Monday, April 3, 2017
4:30 p.m.
Committee Meeting Room
200 Broadway, 2nd Floor
MINUTES
Canada 150 Committee Meeting – Minutes - 2 -
5. Update from the Director of Recreation, Culture and Parks
The Director thanked the Committee members for their hard work. He provided a request to
the committee to determine the final budget in order that Council can make a decision at the
next council meeting.
The Tree program will not require any budget from this committee.
6. Poster Contest
Marianna Carson went over the proposal for the poster contest.
Resolution #3
Moved By: Paul Weaver Seconded By: Karen Smith
THAT the Canada 150 Committee endorses the development of a Youth Poster Contest in
celebration of Canada 150;
AND THAT Marianna Carson, Tabitha Dalm, Heather Cnockaert be appointed to the Youth
Poster Contest Development Group to undertake the planning and implementation of the
contest and presentation of the award ceremony with a budget up to $1,000.00.
Carried
7. Canada 150 Promotional Material
9.1 Quote - Canada 150 Pins
The committee looked at the pin quote from Talbot Marketing.
Staff to get clarification on the cost of pins as the previous quote was much lower and to
determine how many pins we can obtain for the budget determined.
Resolution #4
Moved By: Brian Stephenson Seconded By: Marianna Carson
That $1,500 be put aside for Canada 150 pins to be provided to the public.
Carried
8. Budget Review
7.1 Canada Day
Discussion took place regarding the cost of fireworks, staff to confirm the cost of the
fireworks that have been ordered.
The Canada Day schedule was also reviewed.
Canada 150 Committee Meeting – Minutes - 3 -
The committee determined that $12,000 should be spent on fireworks.
7.2 Youth Poster Contest - $1,000.00
PINS $1500.00
7.3 Harvest Fest
The plan was to provide a party for anyone who worked in the harvest in the community.
The event would take place on a Friday night and is proposed for the Metro parking lot.
Advertising could be done through the town’s ad in the newspaper and the advertising
boards. - $6,400.00
7.4 Summer Camp Day Trips
The grant request is for $3,000.
7.5League of Nations Event
7.6 Community Requests
Resolution #5
Moved By: Heather Cnockaert Seconded By: Tabitha Dalm
THAT the Canada 150 Committee recommends the following budget allocation for Canada
150 events and activities:
Canada Day $11,100.00
Harvestfest $6,400.00
Poster Contest $1,000.00
Canada 150 Pin Order $1,500.00
for a total of $20,000.00;
AND THAT the balance of $5,000.00 is held in reserve for additional Canada 150 events;
AND THAT this budget be presented to council for endorsement.
Carried
9. New Business
It was suggested that the committee consider an event for the end of the year for Canada
150.
10. Roundtable
Canada 150 Committee Meeting – Minutes - 4 -
11. Next Meeting
The next meeting of the Canada 150 Committee will be held on Tuesday April 18th, 2017 at
4:30 p.m. in Council Chambers.
12. Adjournment
Resolution #6
Moved By: Tabitha Dahm Seconded By: Marianna Carson
THAT the March 20, 2017 Meeting of the Canada 150 Committee, be adjourned at 6:00
p.m.
Carried