170523 Council MIN=
ATTENDANCE Mayor Stephen Molnar
Deputy Mayor Dave Beres
Councillor Maxwell Adam Councillor Penny Esseltine
Councillor Jim Hayes Councillor Chris Rosehart Councillor Brian Stephenson
Staff: Donna Wilson, Town Clerk
Dave Rushton, Director of Finance/Treasurer Kevin DeLeebeeck, Director of Operations
Rick Cox, Director of Recreation, Culture & Parks
Jeff Smith, Fire Chief Tricia Smith, Deputy Clerk
Regrets: David Calder, CAO
1. Call to Order
The meeting was called to order at 6:00 p.m.
2. Adoption of Agenda
Resolution #1
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of Tuesday, May 23, 2017 be
adopted.
Carried
3. Moment of Silence
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Tuesday, May 23, 2017
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
Council Meeting Minutes, May 23, 2017 - 2 -
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
5. Adoption of Council Minutes of Previous Meeting
5.1. Minutes of the Meeting of May 8, 2017
170508 Council MIN
Resolution #2
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Minutes of the Council Meeting of May 8, 2017 be approved.
Carried
6. Delegations and Presentations
6.1. Volunteer Achievement Award Presentation to Henriette Benoit
Presented by: Mayor Molnar and Councillor Stephenson
6.2. J.L. McLean Legacy Outdoor Rink
Presented by: Jane Ann McLean, Committee Co-Chair
Delegation Request
Presentation
A request was made for the Town to establish a Trust Fund for the J.L. McLean Legacy
Outdoor Rink project to receive donations and issue tax receipts.
Option 1 is being recommended for the location of the rink to provide an open outdoor
space.
A recommendation was made to use clear removable siding/boards for the rink.
The Director of Recreation, Culture & Parks indicated that a staff report will be provided
at the June 26, 2017 Council meeting.
Resolution #3
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives the presentation regarding the J.L. McLean Legacy Outdoor
Rink, as information;
AND THAT the matter, be referred to staff to bring back a report with options and
recommendations.
Carried
Council Meeting Minutes, May 23, 2017 - 3 -
6.3. Addition of Trailer to Highway 3 Storage Site
Presented by: Phil Gravelle, Tillsonburg Resource Network Medical Equipment Group
(sub-committee of TRN), Oxford County Community Health Centre
Delegation Request
Accompanying Letter
The Development Commissioner indicated that there will be no impact on the storage
site resulting from construction at the adjacent Hwy. 3 intersection.
Resolution #4
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives the delegation regarding the addition of a trailer to the Highway
3 Storage Site, as information;
AND THAT staff be authorized to amend the existing Agreement, recognizing the name
change of the lessee as Oxford County Community Health Centre, and to allow for two
trailers on the Highway 3 storage site.
Carried
6.4. Marwood Metal Canada 150 Sundial Update
Presented By: Aleksandra Webber, Production Scheduler, and
Gunther Otte
Delegation Request
Sundial Assembly_002
FW_ Registration
Staff to review options with Marwood Metal Canada for the tulip leaf design on the
sculpture.
Resolution #5
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives the presentation regarding the Marwood Metal Canada 150
Sundial Update as information.
Carried
Council Meeting Minutes, May 23, 2017 - 4 -
7. Committee Reports & Presentations
Resolution
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council move into the Committee of Adjustment to hear an application for Minor
Variance at 7:03 p.m.
Carried
8. Public Meetings
8.1. Application for Minor Variance A-02/17- Tillsonburg Minor Soccer Club, 275 Quarter
Town Line
A-02/17 Report
Report Attachments
Application
Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and
presented Report A-02/17 for the application for Minor Variance.
Opportunity was given for comments and questions.
Michael Papaioannou representing the Tillsonburg Minor Soccer Club appeared before
council in support of the application.
No member of the public appeared in support of or in opposition to the application.
Council passed the following resolution:
Resolution #6
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Tillsonburg Committee of Adjustment approves Application File A-02/17,
submitted by Tillsonburg Minor Soccer Club, for lands described as Part Lot 8,
Concession 11 (Dereham), and Parts 1-3 of 41R-6678, in the Town of Tillsonburg, as it
relates to relief from Section 22.2 – Active Use Open Space Zone (OS2), to decrease
the minimum required interior side yard width from 7.5 m (24.6 ft) to 3.5 m (11.5 ft), to
permit the construction of a detached accessory building, subject to the condition that a
building permit for the proposed accessory building shall be issued within one year of
the date of the Committee’s decision.
Carried
Council Meeting Minutes, May 23, 2017 - 5 -
Resolution
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council move out of the Committee of Adjustment and move back into regular
session at 7:11 p.m.
Carried
9. Planning Reports
9.1. Second Unit Regulatory Changes
Tillsonburg Report_Second units
Mr. Eric Gilbert, Development Planner, County of Oxford provided a review of the
County’s response to the proposed Second Unit Regulatory Changes.
Opportunity was given for comments and questions.
The Development Planner indicated that Second Units could be regulated by the
municipality through licensing.
The Senior Leadership Team to forward comments to the County regarding the
proposed regulatory changes prior to the June 9, 2017 deadline.
Resolution #7
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receives the Second Unit Regulatory Changes Report from the County of
Oxford as information.
Carried
10. Information Items
10.1. 153 Varnavair Royal Canadian Cadet Squadron Annual Tag Days
Cadet Annual Tag Day
Resolution #8
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council approves the 153 Varnavair Squadron Royal Canadian Air Cadets
request to hold their Annual Tag Day on the weekend of Friday, June 2 and
Saturday, June 3, 2017 (rain dates June 9 and 10, 2017).
Carried
Council Meeting Minutes, May 23, 2017 - 6 -
11. Mayor
11.1. MYR 17-04 Oxford County Update
REPORTmayorCOOXmay2017
Resolution #9
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives Report MYR 17-04 Oxford County Update, as
information.
Carried
12. Quarterly Reports
12.1. FIN17-14 2017 First Quarter Financial Results
2017 First Quarter Financial Results
2017 Q1 Consolidated Results
Resolution #10
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives Report FIN 17-14 2017 First Quarter Financial Results,
as information.
Carried
12.2. FIN17-15 2017 First Quarter Finance Department Results
FIN17-15 2017 First Quarter Finance Department Results
Finance 2017 Q1 Results
Resolution #11
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives Report FIN 17-15 2017 First Quarter Finance Department
Results, as information.
Carried
Council Meeting Minutes, May 23, 2017 - 7 -
12.3. FRS 17-03 First Quarter report 2017 Fire Department Results
First Quarter report 2017 Fire Department Results
Financial Plan Summary
Staff to break out the Tillsonburg stats for Fire Communications Dispatched
Incidents in the quarterly reports moving forward.
Resolution #12
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives Report FRS 17-03 First Quarter 2017 Department
Results, as information.
Carried
12.4. OPS 17-15 2017 First Quarter Operations Services
OPS 17-15 2017 First Quarter Operations Services
OPS 17-15 Attachment 1 - Operating Summaries
Operations staff to review the airport Hanger Lease Agreements to determine the
method of collection for the annual fees.
Resolution #13
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives Report OPS 17-15, 2017 First Quarter Operations
Services, as information.
Carried
12.5. RCP 17-33 - Recreation Culture and Parks 2017 Q1 Results
RCP 17-33 - Recreation Culture and Parks 2017 Q1 Results
RCP Q1 2017 Financial Summaries
Resolution #14
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives Report RCP 17-33 Recreation Culture and Parks 2017
Q1 Results, as information.
Carried
Council Meeting Minutes, May 23, 2017 - 8 -
12.6. DCS 17-19 - Building, Planning & By-Law Services 2017 Q1 Results
DCS 17-19 - Building, Planning & By-Law Services 2017 Q1 Results
Q1 Financial Summary
Resolution #15
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives Report DCS 17-19 Building, Planning & By-Law Services
2017 Q1 Results, as information.
Carried
12.7. DCS 17-17 Economic Development and Marketing First Quarter Summary
Report DCS 17-17
Financial Summary
The Development Commissioner indicated that the Downtown Parking Lot study
RFP will be circulated in the next six weeks.
Resolution #16
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives Report DCS 17-17 Economic Development and
Marketing First Quarter Summary, as information.
Carried
13. Reports from Departments
13.1. Chief Administrative Officer
13.2. Clerk’s Office
13.2.1. CL 17-13, BIA Appointment
CL 17-13 BIA Appointment
BIA App51217
By-Law 4109 BIA App
By-Law 3901 BIA Appointments
Council Meeting Minutes, May 23, 2017 - 9 -
Resolution #17
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives Report CL 17-13, BIA Appointment;
AND THAT Councillor Esseltine, be appointed as Council Representative to the
BIA;
AND THAT Councillor Esseltine, be removed from the Parks & Recreation
Advisory Committee and Councillor Rosehart be appointed as Council
Representative to the Parks & Recreation Advisory Committee;
AND THAT Kim Miggens, be appointed as a Director to the BIA Board of
Management;
AND THAT By-Law 4109, be brought forward for council consideration.
Carried
13.3. Development and Communication Services
13.3.1. DCS 17-18 - Traffic By-Law Amendment – Concession E – No Parking
Traffic By-Law Amendment - Concession E - No Parking
By-Law 4108
Resolution #18
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives Report DCS 17-18; Traffic By-Law Amendment –
Concession E – No Parking as information;
AND THAT By-Law 4108 to amend By-Law 3701, being a by-law to regulate
traffic and the parking of motor vehicles in the Town of Tillsonburg, be brought
forward for Council consideration.
Carried
13.4. Finance
13.5. Fire and Emergency Services
13.6. Operations
Council Meeting Minutes, May 23, 2017 - 10 -
13.7. Recreation, Culture & Park Services
13.7.1. RCP 17-32 – CASO Corridor Trail Extension
RCP 17-32 - CASO Corridor Trail Extension
Draft Land Use Agreement
CASO Corridor Trail Map
Discussion took place regarding the timing of this project, the scope of work and
the use of Development Charges for the CASO Corridor Trail Extension.
Staff to provide a follow-up report to Council for consideration regarding the
procurement for work, defined terms and a revised agreement with the County.
Motion to Defer Main Motion
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT the motion be deferred until further information is provided.
Carried
Resolution #19
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receives Report RCP 17-32 – CASO Corridor Trail Extension;
AND THAT brushing, trail surface and signage be implemented to bring the trail
up to a safe and usable standard similar to that of the Trans Canada Trail up to a
maximum of $60,000, to be funded from development charges (90%) and the
Parklands Reserve Trust (10%);
AND THAT a By-Law be brought forward for Council consideration to authorize
the Mayor and Clerk to sign the Land Use Agreement with Oxford County to use
the section of former CASO rail corridor in Tillsonburg between Quarter Town
Line and the Trans Canada Trail as a recreational trail and active transportation
link.
Deferred
14. Unfinished Business
Councillor Adam excused himself from the meeting at 8:46 p.m.
Council Meeting Minutes, May 23, 2017 - 11 -
15. Staff Information Reports
15.1. RCP 17-31 - Pumptrack Signage
RCP 17-31 - Pumptrack Signage
Pumptrack Signage Diagrams
Pumptrack Signage Proof
Resolution #20
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Report RCP 17-31 - Pumptrack Signage, be received for information.
Carried
16. Committee Minutes & Reports
16.1. Committee Minutes
170411 Development MIN
170504 HBC MIN
170501 Mem Park MIN
170502 Special Awards MIN
Resolution #21
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives the Minutes of the Development Committee dated April
11, 2017, the Heritage, Beautification and Cemetery Committee dated May 4,
2017, the Memorial Park Committee dated May 1, 2017, and the Special Awards
Committee dated May 2, 2017, as information.
Carried
17. Notice of Motions
18. Resolutions
Council Meeting Minutes, May 23, 2017 - 12 -
19. By-Laws
By-Laws from the Meeting of Tuesday, May 23, 2017
Resolution #22
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
19.1. THAT By-Law 4108, To amend By-Law 3701,To regulate Traffic & Parking of
Motor Vehicles in the Town of Tillsonburg, and
By-Law 4109, To appoint an additional Director to the Board of Management of
the Tillsonburg Business Improvement Area, be read for a first, second, third and
final reading and that the Mayor and the Clerk be and are hereby authorized to
sign the same, and place the corporate seal thereunto.
Carried
Resolution #23
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
19.2. THAT By-Law 4110, To confirm the proceedings of Council at its meeting held on
the 23rd day of May, 2017, be read for a first, second, third and final reading and
that the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
20. Items of Public Interest
21. Adjournment
Resolution #24
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT the Council Meeting of Tuesday, May 23, 2017 be adjourned at 9:01 p.m.
Carried