170515 Canada 150 MIN=
Attendance:
Jami Stephenson, Chair, Councillor Brian Stephenson, Tabitha Dalm, Heather Cnockaert, Paul Weaver, Josiane DeCloet, Marianna Carson, Wendy Cameron
Community Leaders: Councillor Penny Esseltine, Paul Weaver, Irene Hurley, Virginia
Armstrong
Staff: Jessica Mello, Patty Phelps, Donna Wilson
Regrets: Karen Smith, Aleksandra Webber,
1. Call to Order
The meeting was called to order at 4:35 p.m.
2. Adoption of Agenda
Resolution #1
Moved By: Virginia Armstrong Seconded By: Marianna Carson
THAT the Agenda as prepared for the Canada 150 Committee meeting of Monday, May 15,
2017, be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
4. Adoption of the Committee Minutes of Previous Meeting
Resolution #2
Moved By: Heather Cnockaert Seconded By: Paul Weaver
THAT the Minutes of the Canada 150 Committee meeting of April 25, 2017, be approved.
Carried
The Corporation of the Town of Tillsonburg
Canada 150 Committee
Tuesday, May 15, 2017
4:30 p.m.
Council Chambers
200 Broadway, 2nd Floor
MINUTES
Canada 150 Committee Meeting – Agenda - 2 -
5. Update Youth Poster Contest update
Letter was sent to the schools, including home schools.
Colleen Pepper to review the poster and get it printed.
Glendale High School to be provided with the letter.
Awards ceremony will take place at the Station Arts Centre on June 16th at 7:00 p.m.
Sobeys will donate refreshments to the event.
6. Canada Day Event Update
A committee meeting is scheduled for next week.
Help will be required on Canada Day for the BBQ, heritage games, etc.
Brian Stephenson suggested that the school Phys Ed class participate in the heritage
games, Patty Phelps and Brian Stephenson to meet to discuss the details.
The Optimist Club has requested that the Canada Day 150 committee march in the peoples
parade.
The flag will be available to sign at memorial park on Canada Day.
The flag could be placed in the main gallery at Station Arts during the breakfast for signing.
7. Promotional Material Update
Posting merchandise on the Canada 150 page regarding locations to purchase.
Large flags available at home building centre. Discussion took place regarding purchasing
a number of flags to be placed around Town, particularly in the down town. Flags could be
donated to store owners to be place in windows.
The promotional pins will be in next week.
Discussion took place regarding purchasing additional shirts to give away.
Colleen Pepper to order additional youth and child size shirts.
Moved By: Brian Stephenson Seconded By: Irene Hurley
THAT $1,000 be spent to purchase additional T-shirts with the town logo and that the
marketing committee be authorized to oversee this purchase and to report back to the
Canada 150 Committee.
Carried
Canada 150 Committee Meeting – Agenda - 3 -
8. Marketing Update
The marketing team will be the conduit for providing information for free ads for non-profit
organizations holding Canada 150 Events.
The information will be posted on the Town of Tillsonburg, Canada 150 page.
Groups to be directed to the Town Canada 150 page.
For Canada 150 Committee events only, the Marketing Committee will help with getting the
advertising on these free listings if needed. Each Committee Chair is to provide their event
information to Marketing Chair, Virginia Armstrong, v_armstrong4@hotmail.com
The Marketing Committee will provide Colleen Pepper with information for the Community
update page in the Tillsonburg News, Canada 150 events section. It will include something
that you can visually see being done in the community for Canada 150 and Canada 150
events.
9. Harvest-fest Update
Brian Stephenson provided an update.
The group is still waiting to hear if the private property at Metro is available for use.
The date set for the event is Friday Aug 25th, 2017
10. 25ft x 12ft Canada Flag Disbursement and Update
To be displayed for signing at various events around town but will be located at Annandale
House.
Organizations are asking for the flag to be provided at events in order to obtain signatures.
It was determined that a Community Leader or a member of the Committee should be
present at events where the flag is provided.
Josiane DeCloet to facilitate the flag signing at the Lion’s Bingo on June 5th and the Lion’s
meeting of June 6th.
11. Roundtable
BIA has ordered some Canada flags with some Canada 150 specific that will be displayed
around the downtown.
Moved By: Brian Seconded By: Irene Hurley
THAT the Committee reimburse Jami Stephenson for the cost of the 24ft. x 12 ft. Canada
Flag.
Carried.
Canada 150 Committee Meeting – Agenda - 4 -
12. Next Meeting
The next meeting is Monday May 29th at 4:30 p.m.
13. Adjournment
Resolution #7
Moved By: Tabitha Dalm Seconded By: Wendy Cameron
THAT the May 15, 2017 Meeting of the Canada 150 Committee, be adjourned at 5:56 p.m.
Carried