170626 Council MIN=
ATTENDANCE
Mayor Stephen Molnar
Deputy Mayor Dave Beres
Councillor Maxwell Adam
Councillor Penny Esseltine
Councillor Jim Hayes
Councillor Chris Rosehart
Councillor Brian Stephenson
Staff:
Donna Wilson, Town Clerk
Dave Rushton, Director of Finance/Treasurer
Kevin DeLeebeeck, Director of Operations
Rick Cox, Director of Recreation, Culture & Parks
Lana White, Corporate Executive Assistant
Regrets:
David Calder, CAO
Tricia Smith, Deputy Clerk
1. Call to Order
The meeting was called to order at 6:00pm.
2. Adoption of Agenda
Resolution #1
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of Monday, June 26, 2017, be
adopted.
Carried
3. Moment of Silence
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, June 26, 2017
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
Council Meeting – Agenda - 2 -
4. Disclosures of Pecuniary Interest and the General Nature Thereof
Councillor Hayes declared a conflict in Agenda Item 8.2, Application for Zone Change – ZN
7-17-06, Town of Tillsonburg & Chesterman Farm Equipment, Rokeby Road, in regards to
his brother Bill Hayes’ interest in the Application.
5. Adoption of Council Minutes of Previous Meeting
5.1. Minutes of the Meeting of June 12, 2017
170612 Council MIN
Resolution #2
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Minutes of the Council Meeting of June 12, 2017, be approved.
Carried
6. Delegations and Presentations
6.1. Senior of the Year Award 2017 Presentation to Rachel Parker
Presented by: Mayor Molnar
6.2. Volunteer Achievement Award Presentation to Bill Pratt
Presented by: Mayor Molnar and Councillor Stephenson
6.3. FIN17-19 2016 Draft Financial Statements
Christene Scrimgeour, Scrimgeour & Company, sent regrets.
2016 Draft Financial Statements - Corporation of the Town of Tillsonburg
2016 Draft Financial Statements - Trust Funds
2016 Draft Financial Statements - Waterworks Department
2016 Draft Financial Statements - Sanitary Sewer Department
Town of TIllsonburg Independence Letter
Resolution #3
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives the 2016 Draft Financial Statements as presented;
AND THAT the 2016 Independence Letter be received.
Carried
Council Meeting – Agenda - 3 -
7. Committee Reports & Presentations
8. Public Meetings
8.1. Application for Zone Change - ZN 7-17-05 - Jeffery Smith, 3311 Highway 3
ZN 7-17-05_ Report
Report Attachments - ZN 7-17-05
7-17-05_appl-20170509
Eric Gilbert, Development Planner, County of Oxford, appeared before Council and
presented Report ZN 7-17-05..
Opportunity was given for comments and questions.
Cephas Panschow, Development Commissioner for the Town, was asked to provide
further information, potential challenges, and to expand on his statement contained in
the planners report.
In response to a question from Council, Mr. Gilbert confirmed that the current zoning
would remain in place, with the addition of permission for an automotive establishment.
The applicant was not in attendance.
No members of the public appeared in support of, or in opposition to, the application.
Council passed the following resolution.
Resolution #4
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council approve the zone change application submitted by Jeffery Smith whereby
the lands described as Part Lot 1, Concession 5NTR (Middleton), Part 1 of 41R- 928,
known municipally as 3311 Highway 3, are to be rezoned from ‘Future Development
Zone (FD)’ to ‘Special Future Development Zone (FD-3)’ to permit an motor vehicle
sales and service establishment on the subject lands.
Carried
8.2. Application for Zone Change - ZN 7-17-06 - Town of Tillsonburg & Chesterman Farm
Equipment, Rokeby Road
ZN 7-17-06_ Report
Report Attachments - ZN 7-17-06
Council Meeting – Agenda - 4 -
Petition
Application
Correspondence - William Hayes
Councillor Hayes left the meeting for Agenda Item 8.2. due to his declared conflict.
Eric Gilbert, Development Planner, County of Oxford, appeared before Council and
presented Report ZN 7-17-06.
Opportunity was given for comments and questions.
In response to questions from Council, Mr. Gilbert provided further comments.
Any use would be subject to the noise by-law, and dust control as well.
CN was notifed. The only comment received from CN was that fencing would be
required along the property line.
Dave Chesterman, the applicant, was in attendance and provided comments with
respect to noise, traffic congestion and dust.
He noted that the proposed track would be in the top corner of the parcel of land, and
also noted the 60-day cancellation period, if he was unable to satisfactorily deliver what
he was proposing.
In response to questions from Council, the applicant provided further comment.
Races would be most Tuesdays from May to September, generally finished by 9-
9:30pm.
Staff further confirmed that site plan control would be required.
No members of the public appeared in support of the application.
Debra Pattyn, also representing her husband Ron and neighbours, appeared in
opposition to the application. The noted concerns included, noise, increased traffic on
Rokeby Road and road condition, races being posted for not only Tuesdays, water for
dust control, environmental including wildlife. An article regarding badgers, dated April
14, 2010, was provided for the record as well.
Ron Vanderhaeghe appeared in opposition to the application. The noted concerns
included public notice, noise, dust, access, wildlife and environment, potential
contamination, size and lighting of the track.
A petition was filed opposing the application.
Bill Hayes, also representing his wife, appeared in opposition to the application. The
noted concerns included noise, dust control, potential use of chemicals and products,
Council Meeting – Agenda - 5 -
environmental, wildlife, watershed area, proposed measures so as not to compromise
water, increased traffic, and posting of the notice.
Marty Hawel appeared in opposition to the application. The noted concerns included, the
conditions associated with potential termination of the lease, in addition to Tuesday
racing and maintenance which will cause noise and disruption.
Paul V, representing Dorothy Vanderhaeghe, appeared in opposition to the application.
Noted concerns included future maintenance and control of the property if the proposed
use is approved and then fails.
Jeff Scott appeared in opposition to the application. The noted concerns included,
posting of the notice, traffic, fencing, noise, sandplains, and badger habitat.
The applicant was given opportunity to address the comments and concerns.
Resolution #5a
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives Community Planning Report 2017-178 including all attachments
attached therein, as information.
Carried
Resolution #5b
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council approve in principle the zone change application submitted by
Chesterman Farm Products Inc., whereby the lands described as Part Lot 10,
Concession 4 NTR (Middleton), Lot 1641, Plan 500, and Part 1 of 41R-8386, in the Town
of Tillsonburg, known municipally as 289 Rokeby Road, are to be rezoned from ‘General
Industrial Zone (MG)’ to ‘Special Temporary General Industrial Zone (MG-T1)’ to permit
a go kart racing track for a temporary period of 3 years on the subject lands.
Councillor Rosehart requested a recorded vote.
Council Meeting – Agenda - 6 -
Recorded Vote:
NAME VOTE IN FAVOUR VOTE AGAINST
Councillor Rosehart x
Councillor Stephenson x
Councillor Adam x
Deputy Mayor Beres x
Councillor Esseltine x
Mayor Molnar x
The recorded vote reflects the vote is 3 in favour of the Motion and 3 against the Motion.
The motion is "Defeated"
Mayor Molnar called a 10 minutes recess at 9:11pm
Council reconvened at 9:21pm.
Councillor Hayes returned to the meeting.
9. Planning Applications
10. Information Items
10.1. Local Court Security Advisory Committee
Local Court Security Advisory Committee 060117
Proposed Resolution #6
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives the Memo from Oxford County regarding a Local Court Security
Advisory Committee;
AND THAT the matter be referred to the CAO for a report and recommendation.
Carried
11. Mayor
12. Quarterly Reports
Council Meeting – Agenda - 7 -
13. Reports from Departments
13.1. Chief Administrative Officer
13.2. Clerk’s Office
13.2.1. CL 17-15, Dedicating part of a public highway – Langrell Avenue & Fairview
Street
CL 17-15, Dedicate certain lands as part of a public highway
Correspondence - Jenkins & Gilvesy
By-Law 4113
Proposed Resolution #7
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receives Report CL 17-15, Dedicating part of a public highway – Langrell
Avenue & Fairview Street;
AND THAT By-Law 4113, be brought forward for Council’s consideration.
Carried
13.3. Development and Communication Services
13.4. Finance
13.4.1. FIN17-19 2016 Draft Financial Statements
FIN17-19 2016 Draft Financial Statements
Resolution #8
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receives report FIN17-19 2016 Draft Financial Statements;
AND THAT the Draft Financial Statements for the year ended December 31, 2016 be
approved.
Carried
13.4.2. FIN17-20 Single Source Purchase Order Software
FIN17-20 Single Source Purchase Order Software
Resolution #9
Moved By: Councillor Esseltine Seconded By: Councillor
Stephenson
THAT Council receives Report FIN 17-20 Single Source Purchase Order Software;
Council Meeting – Agenda - 8 -
AND THAT Council authorizes Staff to forego the purchasing policy for this particular
capital item;
AND FURTHER THAT the Single Source for the Purchase Order software purchase
is awarded to Aptean at their proposed software cost of $57,724.43 and licensing
costs of $7,491.02 (includes net HST).
Carried
13.4.3. FIN 17-21, 2017 Amended Tax Levy By-Law Schedule "A"
2017 Amended Tax Levy By-Law Schedule "A"
Amended 2017 Final Levy By-Law
2017 MULTI RES TAX RATE IMPACT
Resolution #10
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives Report FIN17-21 Amended 2017 Tax Levy By-Law Schedule
“A”;
AND THAT By-Law No. 4114 be approved amending Schedule “A” of By-Law 4106
for the adoption of tax rates.
Carried
13.4.4. FIN 17-22 Vacant Unit Tax Rebate Program Reform
Report FIN 17- 22
Consultation letter from County Director of Corporate Services
E&E McLaughlin Response
Tillsonburg Chamber of Commerce Response
Resolution #11
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives Report FIN 17- 22 Vacant Unit Tax Rebate Program Reform;
AND THAT Council advises the County of Oxford of Tillsonburg’s opposition to
phasing out the Vacant Unit Tax Rebate Program;
AND THAT the Development Committee’s Resolution be forwarded to County Council
before June 28th, 2017;
AND FURTHER THAT staff be directed to look at alternate support programs if the
County proceeds with the elimination of the Vacant Unit Tax Rebate Program.
Carried
Council Meeting – Agenda - 9 -
13.5. Fire and Emergency Services
13.6. Operations
13.7. Recreation, Culture & Park Services
14. Unfinished Business
15. Staff Information Reports
16. Committee Minutes & Reports
16.1. Committee Minutes
170620 Accessibility Advisory Committee MIN
170509 Development MIN
170613 Development MIN
170411 Fire Strat Plan MIN
170518 PRC MIN
Resolution #12
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives the Minutes of the Accessibility Advisory Committee dated
June 20, 2017, the Development Committee dated May 9, 2017 and June 13, 2017,
the Fire Strategic Planning Committee dated April 11, 2017, and the Parks,
Recreation and Culture Advisory Committee dated May 18, 2017, as information.
Carried
16.2. Minutes, LPRCA
170405 LPRCA MIN
170503 LPRCA MIN
Proposed Resolution #13
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives the Minutes of the LPRCA dated April 5, 2017 and May 3,
2017, as information.
Carried
Council Meeting – Agenda - 10 -
16.3. Minutes, Police Services Board
170419 PSB MIN
170517 PSB MIN
Resolution #14
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives the Minutes of the Police Services Board dated April 19, 2017
and May 17, 2017, as information.
Carried
17. Notice of Motions
18. Resolutions
18.1. Appointment of Directors for the Board of Tillsonburg Hydro Inc.
Brd of Dir List 2017
Resolution #15
Moved By: Councillor Adam Seconded By: Councillor Esseltine
THAT Council supports the appointment of John Gilvesy, Daniel Rasokas, Alex
Urbanowicz, Ann Loker, Ernie Vidovic, Julie Ann Snell as Directors for Tillsonburg
Hydro Inc. until the 2018 Annual General Meeting;
AND THAT Deputy Mayor Beres (Shareholder Representative), be appointed until
further notice;
AND FURTHER THAT this resolution be forwarded to the Tillsonburg Hydro Inc.
Annual General Meeting scheduled for June 27, 2017.
Carried
18.2. Auto Mayors Caucus to Promote Canadian Auto
Auto Mayors Policy Workshop Document May 2017
Draft Auto Mayors NAFTA Letter
Resolution #16
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
WHEREAS, the auto sector directly employs over 101,000 people in Ontario, and
indirectly supports the creation of more than 300,000 good jobs in communities
nationwide;
Council Meeting – Agenda - 11 -
AND WHEREAS, the automotive industry represents Canada’s largest manufacturing
sector, Ontario’s chief export and the economic lifeblood of hundreds of Canadian
communities;
AND WHEREAS, a thriving auto sector is an essential part of Tillsonburg’s local
economy, stimulating growth, innovation, and the over 2,000 well paying jobs;
AND WHEREAS, Canada’s auto sector has been deeply integrated with that of the
United States since the early-20th century, as indicated by the 1965 Canada-US Auto
Pact;
AND WHEREAS, the North American Free Trade Agreement governs nearly every
aspect of Canada and the United States’ economic relationship, including the import
and export of auto parts and vehicles;
AND WHEREAS, even minor changes to the established trade relationship between
Canada and the United States could have enormous consequences for workers and
consumers on both sides of the border;
AND WHEREAS, in 2016 the government of Ontario and Michigan signed a
Memorandum of Understanding calling for increased cooperation and partnership
between their two automotive sectors;
AND WHEREAS, the United States has announced its intent to renegotiate NAFTA;
AND WHEREAS, Canada’s economic future and the continued wellbeing of
Tillsonburg’s local economy depend on a thriving automotive sector;
THEREFORE, be it resolved that Tillsonburg Town Council:
1. Join with Councils across Ontario in calling on the federal government to make
the protection and growth of Canada’s automotive sector a key priority in the
upcoming NAFTA negotiations;
2. And that the Mayor write a letter to Prime Minister Justin Trudeau and Dave
McKenzie Member of Parliament, and Ernie Hardeman, Member of Provincial
Parliament reinforcing these concerns;
3. And that Council urge those local members of Parliament who have not yet done
so to join the parliamentary auto caucus, advocating for the wellbeing of Canada’s
automotive sector in Ottawa.
Carried
Council Meeting – Agenda - 12 -
19. By-Laws
By-Laws from the Meeting of Monday, June 26, 2017
Resolution #17
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
19.1. THAT By-Law 4113 , To dedicate certain lands as part of a public highway;
By-Law 4114, To amend By-Law 4106, To adopt Budgetary Estimates;
By-Law 4115, To Amend Zoning By-Law No. 3295, be read for a first, second, third and
final reading and that the Mayor and the Clerk be and are hereby authorized to sign
the same, and place the corporate seal thereunto.
Carried
Resolution #18
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
19.2 THAT By-Law 4117, To confirm the proceedings of Council at its meeting held on June
26, 2017, be read for a first, second, third and final reading and that the Mayor and
the Clerk be and are hereby authorized to sign the same, and place the corporate
seal thereunto.
Carried
20. Items of Public Interest
The Trans Canada Trail opening event is scheduled for June 29, 2017 starting at 10:00 am
at Tillsonburg Avenue and Clarke Street.
Information was provided with respect to Canada Day activities July 1, 2017. Further
information available in the Wednesday edition of the Tillsonburg News and on the Town of
Tillsonburg website. Information sheets have also been provided to schools, to go home
with students.
Opportunities to sign the large Canada Day flag will continue until the end of the year. At
unscheduled times, it will be available at Annandale House.
Notice was given regarding Newell Road and the Transfer Station. Public notices have been
circulated.
Council Meeting – Agenda - 13 -
21. Adjournment
Resolution #19
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT the Council Meeting of Monday, June 26, 2017 be adjourned at 10:20 p.m.
Carried