170619 Canada 150 MIN=
Attendance:
Jami Stephenson, Chair, Councillor Brian Stephenson, Tabitha Dalm, Heather Cnockaert, Paul Weaver, Wendy Cameron, Karen Smith, Aleksandra Webber,
Community Leaders: Councillor Penny Esseltine, Paul Weaver,
Staff: Jessica Coulston, Patty Phelps, Donna Wilson
Regrets: Josiane DeCloet, Marianna Carson, Irene Hurley, Virginia Armstrong
1. Call to Order
The meeting was called to order at 4:30 p.m.
2. Adoption of Agenda
Resolution #1
Moved By: Karen Smith Seconded By: Paul Weaver
THAT the Agenda as prepared for the Canada 150 Committee meeting of Monday, June 19,
2017, be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
4. Adoption of the Committee Minutes of Previous Meeting
Resolution #2
Moved By: Heather Cnockaert Seconded By: Paul Weaver
THAT the Minutes of the Canada 150 Committee meeting of May 15, 2017, be approved
and that the notes for the meeting of May 29, 2017 be received as information.
Carried
The Corporation of the Town of Tillsonburg
Canada 150 Committee
Monday, June 19, 2017
4:30 p.m.
Council Chambers
200 Broadway, 2nd Floor
MINUTES
Canada 150 Committee Meeting – Agenda - 2 -
5. Update Youth Poster Contest update
Heather Cnockaert and Tabitha Dalm provided an update on the poster contest.
There were nine winners chosen.
Only Southridge School and Glendale School participated in the contest.
The winning posters are being displayed in the smaller gallery at Station Arts Centre until
July 1st.
Penny will check with Darlene Covey from the Mall management to see if there is a spot
where all the posters could be displayed, possibly the store frontage currently used as the
Turtlefest office.
6. Canada Day Event Update
The schedule of events has been finalized and was provided to the committee.
There have been 15 cakes ordered.
The committee is requesting two volunteers from this committee to hand out cake from 5:00
p.m. to 7:00 p.m. – Jami Stephenson, Evan VanMoerker and Penny Esseltine have
volunteered.
11:30 am to 12:00 – The people’s parade – there was discussion regarding the process for
the flag in the parade. Jami Stephenson to contact the service club to determine if they are
requesting the Canada 150 Committee members walk with the flag in the parade or if the
service club will be walking the flag.
Canada Day Buttons will be provided to individuals who participate in the picnic games as
well as handed out at the pancake breakfast.
7. Promotional Material Update
Leading up to Canada day to hand out the buttons to individuals.
8. Marketing Update
Update has been put in the Tillsonburg update section in the News.
Jessica Coulston to update the face book Canada 150 page.
To provide Penny with any events that are happening up to Canada Day.
Jami to update twitter - #TillsonburgCan150
Canada 150 Committee Meeting – Agenda - 3 -
To have a committee member go to the final assembly at all schools to promote Canada
Day. Jessica Melo and Evan VanMoerkerke have volunteered to go the assembly at the
schools.
Brian Stephenson to get a schedule of assemblies at the local primary schools.
It was suggested that the youth T shirts be ordered and to give out at the pancake breakfast
on Canada Day.
9. Harvest-fest Update
Permission to use the Metro property has not been received, therefore the event will only
utilize Town owned property.
To look into closing part of Bridge Street for the event.
Metro has stated that a food company has offered to provide all the food.
The William Carson band is willing to play at the harvest fest.
Still looking for a steel band and a Jamaican band, the event planning is coming together.
10. 24ft x 12ft Canada Flag Update
Display of flag at Turtlefest was a problem as individuals did not respect the flag,
Food was placed on the flag, people were crawling on the flag, and children standing on it.
Recommend that the flag not be displayed in full and only sections be displayed for signing.
It was also suggested that we have more volunteers on hand on Canada day for the
signing.
The flag will be signed at the breakfast and at the museum and the flag will be displayed or
used as a backdrop at memorial park in the afternoon on Canada Day.
11. Seven Gables B & B Open House – no flag signing required at this point.
12. Roundtable
Paul Weaver presented a suggestion for an end of the year Canada 150 concert
The concert would host folk singers and chamber musicians singing period music and
talking about what popular music in 1867 looked like.
Tickets could be sold to cover costs.
Canada 150 Committee Meeting – Agenda - 4 -
There was discussion regarding a light dinner and music at the Carriage Hall or to hold the
event at a church such as St. Paul’s United Church, which has amazing acoustics.
This could be a nice end of the Canada 150 year finale.
Paul Weaver to find out more details regarding costs and venue availability.
The Museum is holding Canada 150 events in December – to ensure they do not conflict
with each other.
The sundial is almost complete and will be ready for Canada Day unveiling.
13. Next Meeting
The next meeting to be held on July 17, 2017 4:30 p.m., Council Chambers.
14. Adjournment
Resolution #3
Moved By: Brian Stephenson Seconded By: Alexandra Webber
THAT the June 19, 2017 Meeting of the Canada 150 Committee, be adjourned at 5:50 p.m.
Carried