170710 Council MIN=
ATTENDANCE Mayor Stephen Molnar Deputy Mayor Dave Beres
Councillor Maxwell Adam Councillor Penny Esseltine
Councillor Jim Hayes
Councillor Chris Rosehart Councillor Brian Stephenson
Staff: David Calder, CAO
Donna Wilson, Town Clerk Dave Rushton, Director of Finance/Treasurer Kevin DeLeebeeck, Director of Operations
Rick Cox, Director of Recreation, Culture & Parks
Tricia Smith, Deputy Clerk
1. Call to Order
The meeting was called to order at 6:00 p.m.
2. Closed Session
Resolution # 1
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council move into Closed Session to consider:
1. personal matters about an identifiable individual, including municipal or local board
employees (CAO Appraisal);
2. a proposed or pending acquisition or disposition of land by the municipality or local
board; (Clearview Dr.)
Carried
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, July 10, 2017
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
Council Meeting Minutes, July 10, 2017 - 2 -
3. Adoption of Agenda
Resolution #2
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT the Agenda as prepared for the Council meeting of Monday, July 10, 2017, be
adopted as amended.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
6. Adoption of Council Minutes of Previous Meeting
6.1. Minutes of the Meeting of June 26, 2017 and June 27, 2017.
170626 Council MIN
170627 MIN COUNCIL THI AGM
Resolution # 3
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Minutes of the Council Meeting of June 26, 2017 and June 27, 2017, be
approved.
Carried
7. Delegations and Presentations
7.1. Parks & Recreation Committee Recommendation
2017 Parks Recreation Advisory Committee Resolution
Staff to confirm where the parking restriction will end on Hardy Avenue.
Resolution #4
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives the recommendations from the Parks & Recreation Advisory
Committee for Parking at the Community Centre, as information;
Council Meeting Minutes, July 10, 2017 - 3 -
AND THAT the matter, be referred to the Works Department and By-Law Enforcement
for review and recommendations.
Carried
8. Public Meetings
Resolution #5
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council move into Committee of Adjustment to hear an application for Minor Variance
A-06/17 at 6:11 p.m.
Carried
8.1. Application for Minor Variance- A-06/17- Fred & Elaine Henning, 21 Armstrong Drive
Application A-06/17
A-06/17 Report
Report Attachments
Letter of Support - A-06-17
Eric Gilbert, Development Planner, County of Oxford, appeared before Council and
presented Report A-06/17.
Opportunity was given for comments and questions.
The applicant was not in attendance.
No member of the public appeared in support of or in opposition to the application.
Council passed the following resolution.
Resolution #6
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT the Tillsonburg Committee of Adjustment approve Application File A-06/17,
submitted by Fred & Elaine Henning, for lands described as Lot 26, Plan 41M-88, Town
of Tillsonburg, as it relates to relief from Section 6.5.3.2.6 – Required Rear Yard Depth,
to decrease the minimum required rear yard depth from 10 m (32.8 ft) to 8 m (26.2 ft), to
facilitate the construction of a sunroom addition at the rear of an existing single
detached dwelling.
Council Meeting Minutes, July 10, 2017 - 4 -
Subject to the condition that a building permit for the proposed sunroom shall be issued
within one year of the date of the Committee's decision.
Carried
Resolution #7
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council move out of Committee of Adjustment and move back into regular session at
6:14 p.m.
Carried
8.2. Application for Zone Change- ZN 7-17-04- Andy Jacko Farms
Application 7-17-04
ZN 7-17-04 Report
Report Attachments
Eric Gilbert, Development Planner, County of Oxford, appeared before Council and
presented Report ZN 7-17-04.
Opportunity was given for comments and questions.
Solicitor Matt Bota, Harrison Pensa LLP appeared before council on behalf of
Eichenberg Motors in support of the application.
Darren Jacko appeared before council on behalf of the applicant in support of the
Planner’s Report.
No member of the public appeared in opposition to the application.
Council passed the following resolution:
Resolution #8
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council approve in principle the zone change application submitted by Andy
Jacko Farms, whereby the subject lands described as Lots 14-15 & 25, Plan 1653, save
and except Parts 1 & 2. 41R 7500, in the Town of Tillsonburg, are to be rezoned from
‘Future Development Zone (FD)’ to ‘Service Commercial Zone (SC)’ to fulfill a condition
of Consent Application B17-29-7 and ensure the zoning of the lands to be severed is
consistent with that of the lands to which they will be added.
Carried
Council Meeting Minutes, July 10, 2017 - 5 -
8.3. Application for Zone Change - ZN 7-17-07- 2563557 Ontario Inc.- 360 Quarter Town
Line
Application ZN 7-17-07
ZN 7-17-07 Report
Report Attachments
Eric Gilbert, Development Planner, County of Oxford, appeared before Council and
presented Report ZN 7-17-07.
Opportunity was given for comments and questions.
The Registered Owner, Cedric Tomico appeared before council in support of the
application.
Dave Hobbins appeared before council in support of the application.
Mr. Hobbins inquired if the swale on the subject property will remain to direct water.
The Director of Operations noted that onsite storm water management would be a
condition of the site plan approval process.
Jim Devolin appeared before council to inquire about parking in the development and
whether overflow parking would be provided.
Mr. Devolin also expressed concern for flooding and inquired about the capacity of the
storm pond to hold additional water.
The Development Planner noted that the zoning by-law requires two parking spaces per
unit, one within the garage and the other in driveway.
Mr. Gilbert noted that parking will not be permitted on the street due to the designated
fire route.
Additional parking spaces will be made available for visitor parking.
The Director of Operations indicated that the water retention pond on the subject lands
was developed to receive water from new development.
Councillor Adam joined the meeting at 6:24 p.m.
Council Meeting Minutes, July 10, 2017 - 6 -
Council passed the following resolution:
Resolution #9
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council approve the zone change application submitted by 2563577 Ontario Inc.,
whereby the lands described as Lot 2, Plan M119, known municipally as 360 Quarter
Town Line, are to be rezoned from ‘Special Medium Density Zone (RM-2)’ to ‘Amended
Special Medium Density Residential Zone (RM-2)’ to facilitate the development of a
phased condominium development consisting of 64 townhouse units.
Carried
9. Planning Applications
10. Information Items
10.1. Tillsonburg Soccer Club Request for refund
Tillsonburg Soccer Refund Request
Resolution #10
Moved By: Councillor Adam Seconded By: Councillor Esseltine
THAT Council receives the Tillsonburg Soccer Club Request, as information;
AND THAT Council directs staff to reimburse the $575.00 application fee for the Minor
Variance associated with the relocation of the Soccer Club’s maintenance building.
Carried
11. Mayor
11.1. MYR 17-05, Oxford County Update
MYR 17-05
Resolution #11
Moved By: Deputy Mayor Beres Seconded By: Councillor Esseltine
THAT Council receive Report MYR 17-05, Oxford County Update, as information.
Carried
12. Quarterly Reports
Council Meeting Minutes, July 10, 2017 - 7 -
13. Reports from Departments
13.1. Chief Administrative Officer
13.2. Clerk’s Office
13.2.1. CL 17-16 Committee Appointment
CL 17-16 Committee Appointment
Schedule A - Committee Appointment By-Law
The Committee is seeking an additional member(s) with an architectural
background.
Resolution #12
Moved By: Deputy Mayor Beres Seconded By: Councillor Esseltine
THAT Council receives Report CL 17-16, Committee Appointment;
AND THAT Jesse Goossens, be appointed to the Town Hall Project Committee;
AND THAT By-law 4122, to amend Schedule A of By-Law 3876, be brought forward for
Council consideration.
Carried
13.3. Development and Communication Services
13.3.1. DCS 16-22, Offer to Purchase – 32 Clearview Drive
Report DCS 17-22
Resolution #13
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receive Report DCS 16-22, Offer to Purchase – 32 Clearview Drive;
AND THAT a By-law be brought forward authorizing the Mayor and Clerk to execute all
documents necessary to transfer the property known as Part of Lot 2, Concession 6,
NTR Middleton, and to be described by a new reference plan, to Elmerex Inc.;
AND THAT the net proceeds, be contributed to the Industrial Land Reserve.
Carried
Council Meeting Minutes, July 10, 2017 - 8 -
13.4. Finance
13.4.1. FIN 17- 23 TD - US BANK CANADA Procurement Cards
FIN 17- 23 TD - US BANK Procurement Cards
Resolution #14
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives report FIN 17- 23 TD - US BANK Procurement Cards;
AND THAT authorizes the Mayor and Treasurer to sign the application.
Carried
13.5. Fire and Emergency Services
13.6. Operations
13.6.1. OPS 17-16 Results for Tender RFT 2017-009 Hot Mix Asphalt Paving Program
OPS 17-16 Results for Tender RFT 2017-009 Hot Mix Asphalt Paving Program
Resolution #15
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receive Report OPS 17-16, Results for Tender RFT 2017-009 Hot Mix
Asphalt Paving Program;
AND THAT Council award Tender RFT 2017-009 to Brantco Construction of Cambridge,
ON at a cost of $319,832.90 (net HST included), the lowest bid received satisfying all
Tender requirements;
AND FURTHER THAT Council authorize the use of $32,632.90 of unused Gas Tax
funds from the Riverview Subdivision Stage 2 of 2 Reconstruction to fund the remaining
project cost.
Carried
Council Meeting Minutes, July 10, 2017 - 9 -
13.6.2. OPS 17-17 Results for Tender RFT 2017-008 Concrete Sidewalk and Curbing
OPS 17-17 Results for Tender RFT 2017-008 Concrete Sidewalk and Curbing
Resolution #16
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receive Report OPS 17-17, Results for Tender RFT 2017-008 Concrete
Sidewalk and Curbing;
AND THAT Council award Tender RFT 2017-008 to J. Franze Concrete Ltd. of London,
ON at a cost of $91,782.43 (net HST included), the lowest bid received satisfying all
Tender requirements.
Carried
13.7. Recreation, Culture & Park Services
13.7.1. RCP 17-36 - Green Energy Act Reporting 2017
RCP 17-36 - Green Energy Act Reporting 2017
Energy Consumption Spreadsheet
Resolution #17
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receives Report RCP 17-36, Green Energy Act Reporting 2017 for
information;
AND THAT Council approves the Energy Consumption and GHG Emissions report for
2015.
Carried
13.7.2. RCP 17-37 – Proposed Outdoor Recreation Pad
RCP 17-37 - Proposed Outdoor Recreation Pad
A recommendation was made to move the ice pad further west to enable the continued
use of hardball diamond #1.
Council discussed the costing for the relocation of the hardball diamond, removal of the
(3) buildings used by the Agricultural Society and the ice plant upgrades at the
community centre.
Council Meeting Minutes, July 10, 2017 - 10 -
Resolution #18
Moved By: Deputy Mayor Beres Seconded By: Councillor Esseltine
THAT Council receives Report RCP 17-37 – Proposed Outdoor Recreation Pad for
information;
AND THAT Council approves the incorporation of the J. L. Scott McLean Outdoor
Recreation Pad into the Memorial Park Master Plan at a location East of the existing
Community and Memorial rinks;
AND THAT Council approves that the Pad be constructed in a manner ready to accept
refrigeration coolant when the capacity is available from the ice plant at the Tillsonburg
Community Centre,
AND THAT Council authorizes the establishment of a J. L. Scott McLean Legacy Trust to
enable funds to be received, receipted and disbursed for the construction of the Outdoor
Recreation Pad;
AND THAT Council direct staff establish a separate bank account and general ledger
account for this purpose;
AND FURTHER THAT BY-LAW 3896, Trusts and Appointments be revised and brought
back to council for consideration;
AND THAT the construction of the Outdoor Recreation Pad be scheduled for the fall of
2018.
Carried
14. Unfinished Business
15. Staff Information Reports
16. Committee Minutes & Reports
16.1. CAO 17-05, Town Hall Project Committee – Honourary Chair
Report CAO 17-05
Resolution #19
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Report CAO 17-05 Town Hall Project Committee, Honourary Chair, be received
for information;
Council Meeting Minutes, July 10, 2017 - 11 -
AND THAT the Tillsonburg Town Council recognize Marty Klein as Honourary Chair of
the Town Hall Project Committee.
Carried
16.2. CAO 17-04, Town Hall Project Committee – Funding Request – Drafting RFP,
Vetting and Selection Process – Town Hall Project
Report CAO 17-04
Resolution #20
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Report CAO 17-04 Town Hall Project Committee – Funding Request – Drafting
RFP, Vetting and Selection Process – Town Hall Project be received for information;
AND THAT the Tillsonburg Town Council approves the request of the Town Hall Project
Committee for a funding allocation of $25,000 for the purposes of contracting with a
vendor for the preparation of an Request for Proposal (RFP) document, subsequent
vetting of responses to the RFP and evaluation of the responses for vendor selection for
the Town Hall Project.
Carried
16.3. Committee Minutes
170529 Canada 150 notes
170503 Cultural Advisory MIN
170607 Cultural Advisory MIN
170601 HBC MIN
170629 Museum MIN
170620 PRC MIN
Resolution #21
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receive the Minutes of the Cultural Advisory Committee for May 03, 2017
and June 7, 2017, the Heritage, Beautification & Cemetery Advisory Committee for June
01, 2017, the Museum Advisory Committee for June 29, 2017 and the Parks &
Recreation Advisory Committee for June 20, 2017, as information.
Carried
Council Meeting Minutes, July 10, 2017 - 12 -
16.4. LPRCA Minutes
LPRCA Minutes
Resolution #22
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receive the Minutes of the LPRCA for June 7, 2017, as information.
Carried
17. Notice of Motions
18. Resolutions
18.1. Reschedule August Council Meeting
Resolution #23
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT the Council Meeting of Monday, August 14, 2017 be rescheduled to Monday
August 21, 2017 due to the Association of Municipalities of Ontario Conference.
Carried
19. Resolutions Resulting from Closed Session
20. By-Laws
21.1 By-Laws from the Meeting of Monday, July 10, 2017
Resolution #24
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT By-Law 4116, To Amend Zoning By-Law 3295 (ZN 7-17-07);
AND THAT By-Law 4119, To authorize the sale of land (32 Clearview Drive) to Elmerex
Inc.;
AND THAT By-Law 4122, To amend Schedule A of By-Law 3876, To amend Schedule A
of By-Law 3876, appoint members;
AND THAT By-Law 4121, To authorize an application to Ontario Infrastructure and Lands
Corporation (“OILC”) for financing, be read for a first, second, third and final reading and
that the Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
Council Meeting Minutes, July 10, 2017 - 13 -
Resolution #25
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT By-Law 4120, To confirm the proceedings of Council at its meeting held on the
10th day of July, 2017, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place the
corporate seal thereunto.
Carried
21. Items of Public Interest
The 2018 Budget Survey will be included in the upcoming tax bill.
Canada 150 Celebration Trees are available for purchase through the Parks Department
and order forms are available at the various Town facilities.
22. Adjournment
Resolution #26
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT the Council Meeting of Monday, July 10, 2017 be adjourned at 8:20 p.m.
Carried