170717 Canada 150 MIN=
Attendance:
Jami Stephenson, Chair, Councillor Brian Stephenson, Heather Cnockaet, Aleksandra Webber,
Karen Smith, Josiane DeCloet
Community Leaders: Councillor Penny Esseltine, Paul Weaver,
Staff: Patty Phelps, Jessica Coulston
Regrets: Donna Wilson, Virginia Armstrong, Tabitha Dalm, Wendy Cameron, Irene Hurley
1. Call to Order
The meeting was called to order at 4:32pm.
2. Adoption of Agenda
Resolution #1
Moved By: Aleksandra Webber Seconded By: Brian Stephenson
THAT the Agenda as prepared for the Canada 150 Committee meeting of Monday, July 17,
2017, be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
4. Adoption of the Committee Minutes of Previous Meeting
Resolution #2
Moved By: Paul Weaver Seconded By: Josiane DeCloet
THAT the Minutes of the Canada 150 Committee meeting of June 19, 2017, be approved.
Carried
The Corporation of the Town of Tillsonburg
Canada 150 Committee
Monday, July 17, 2017
4:30 p.m.
Council Chambers
200 Broadway, 2nd Floor
MINUTES
Canada 150 Committee Meeting – Agenda - 2 -
5. Update Youth Poster Contest Display update
This was not discussed as the event has occurred and recap was discussed June 19, 2017.
6. Canada Day Event Follow-up
Patty Phelps the Canada Day Committee chair provided a follow-up report on the event.
The Canada Day committee felt that Canada Day was successful despite the 3:30pm storm.
Celebration Plaza - 900+ and not all the event’s budget was used.
Pancake breakfast – 800 people attended.
Annandale House events – 1142 people attended.
$5881.18 was unused by the Canada Day committee. $5112.94 will be given back to the
Canada 150 committee. Porta potties were not as expensive as expected because washrooms
were made available by the Fair Board. As a result it is suggested that $300.00 be donated to
the Fair Board.
3 recommendations made by the Canada Day committee:
1. If there is no other event: they would like to recommend that the extra money be put in
reserve for Tillsonburg 2022.
2. OR they recommend the level of funding for this year’s fireworks be the same for future
years.
3. AND Patty suggests thank you letters to the Canada Day organizations that were
involved. Jami will be writing the thank you letters to those organizations involved.
7. Promotional Material Update
Some t-shirts and white buttons are left.
Donna to provide an update of our inventory to determine what is left for use at future promo
events.
8. Marketing Update
Not discussed.
9. Harvest-fest Update
Brian Stephenson provided a report.
Event will be from 5:00-11:00pm, with bar closing at 11:00pm.
Knights of Columbus are looking after the bar (beer) and proceeds will go to the Scott
McLean Legacy Fund for the outdoor ice rink project at the Community Centre. They will
also be getting security for the bar area.
The event will be free to the migrant workers with the idea of 150 people at a time coming in.
Portable washrooms have been organized. The food has been donated and bands have
been coordinated.
Canada 150 Committee Meeting – Agenda - 3 -
There is currently no caterer available, however barbeques will be made available and
burger flippers are needed.
Work to be done – gather information/items for an open display of old agriculture information
in the Station Arts displaying who has worked on farms, with pictures, old farm details etc.
Bridge Street will be closed and also using the municipal parking lot as well as the gravel
area near Metro.
Bands are currently $3100.00.
Brian Stephenson would like to ask at the next meeting for $2000.00 from the Canada Day
committee’s left over finances to support the Harvest Fest.
To provide the budget for the event at the next meeting prior to a motion brought forward for
funding.
10. 24ft x 12ft Canada Flag Update
Not discussed.
11. 1867 Concert – Canada 150 Year End Finale
Paul Weaver has had 2 meeting with the music organization.
The Stratford event charges $40.00 for a light dinner and music.
To determine location for the event, number of people, number of shows and if a dinner will
be included.
Discussion took place regarding charging 20.00 a ticket with no dinner, to allow for a more
affordable event.
It was determined that dinner and music is more likely to get interest.
Stratford location has $1500.00 donated by TD bank to support this event.
The request is that the Canada 150 committee donate that much to keep costs comparable.
Current idea is Sunday evening in late November at St. Paul’s Church. Penny Esseltine will
look into the availability of St. Paul’s. Its approximately 300.00 for the church rental.
12. Roundtable
Brian is looking for volunteers please contact Stephen Molnar if interested.
Penny Esseltine is marketing Captain Canuk at the Comacon this weekend.
Patty Phelps will be opening a 150 years of bridal fashion at the museum this month.
13. Next Meeting
Paul Weaver and Brian Stephenson to submit their event’s budgets to Donna next week.
Next meeting will be Tuesday August 8th 4:30pm.
14. Adjournment
Resolution #3
Moved By: Jami Stephenson Seconded By: Heather Cnockaet
THAT the July 17, 2017 Meeting of the Canada 150 Committee, be adjourned at 5:50p.m.
Carried