4067 Schedule A - Agreement Rotary Club of Tillsonburg & Town of TillsonburgAGREEMENT
Made this the----'--'/ 2::..:· '----day of !Ace m be r , 20 16.
BElWEEN
ROTARY CLUB OF TILLSONBURG
(Hereinafter referred to as the "Club')
-and-
THE CORPORATION OF THE TOWN OF TILLSONBURG
(Hereinafter referred to as the "Town")
WHEREAS
The Club and the Town wish to enter into this Agreement with respect to the Clock Tower built
by the Rotary Club on Town-owned lands at the corner of Bridge Street and Broadway;
Now therefore in consideration of the mutual covenants of the parties set forth in this
Agreement and other good and valuable consideration, the Club and the Town agree as
follows:
1. PURPOSE
The purpose of this Agreement is to continue and expand a framework of cooperation
between the Town and the Club recognizing the contribution that the Rotary Clock Tower
provides to the benefit of the Town and to Tillsonburg's residents and visitors.
2. RESPONSIBILITIES
The Club shall:
1. Retain ownership and responsibility for the clock mechanism until December 31, 2019.
2. Train personnel from the Town to regulate and operate the clock mechanism.
3. Retain the responsibility for maintaining flags on the flagpoles at the Clock Tower,
including the right to raise flags of various nationalities and organizations at its
discretion as long as there is a duly constituted Rotary Club operating within the Town
of Tillsonburg.
Notwithstanding above, should any of these responsibilities cause undue financial distress,
the Club shall have the right to review the provision of these responsibilities in consultation
with the Town.
The Town shall:
1. Assume ownership and responsibility for the building and surrounding landscaping.
2. Assume ownership and responsibility for the clock mechanism after December 31,
2019.
3. Amend the Town's Flag Policy to incorporate the flagpoles at the Rotary Clock Tower
and the Rotary Club's responsibility for the flags that fly on these flagpoles.
4. Retain the name "Rotary Clock Tower" in recognition of the work and contribution of
many Rotarians when the Clock Tower was built as long as there is a duly constituted
Rotary Club operating within the Town of Tillson burg.
5. Retain the Rotary logo and named memorials and/or donor recognition while reserving
the right, in consultation with the Club, to list the memorials in a different medium than
the engraved paving stones in existence at the time of entering this Agreement
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3. AMENDMENT
Amendments within the scope of this agreement shall be made by the issuance of a written
modification, signed and dated by all parties, prior to any changes being performed and by
mutual consent of the parties. Returned email confirmation by the signing parties is also an
acceptable form of amendment should the matter be time sensitive in nature.
4. EFFECTIVE DATE
This Agreement is effective upon signature of the parties and will remain in effect until
December 31, 2036.
5. NOTICES
All notices, requests, directions or other communications ("Notices") required or permitted
herein will be in writing and will be delivered to the parties hereto respectively as follows:
If to the Town of Tillsonburg:
Town Clerk
200 Broadway, Second Floor
Tillsonburg, Ontario N4G 5A7
If to the Rotary Club of Tillsonburg:
Rotary Club of Tillsonburg
P.O. Box126
Tillsonburg, Ontario
N4G4H3
IN WITNESS WHEREOF the duly authorized officers
as of the date first written.
e parties have executed this Agreement
ifo~na Wilson, Clerk
We have authority to bind the Corporation.
The Rotary Club of Tillsonburg
Robert (Bob) Marsden, Secretary
We have authority to bind the Club.
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