170925 Council MIN=
ATTENDANCE
Deputy Mayor Dave Beres
Councillor Maxwell Adam
Councillor Penny Esseltine
Councillor Jim Hayes
Councillor Chris Rosehart
Councillor Brian Stephenson
Staff:
David Calder, CAO
Donna Wilson, Town Clerk
Dave Rushton, Director of Finance/Treasurer
Kevin DeLeebeeck, Director of Operations
Rick Cox, Director of Recreation, Culture & Parks
Lana White, Corporate Executive Assistant
Regrets:
Mayor Stephen Molnar
1.Call to Order
The meeting was called to order at 4:30pm.
2.Closed Session
Resolution #1
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council move into Closed Session to consider:
1.labour relations or employee negotiations (labour relations); and
2.a proposed or pending acquisition or disposition of land by the municipality or local board
(Training Centre).
Carried
Council resumed regular session at 6:06 p.m.
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, September 25, 2017
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
Council Meeting – Agenda - 2 -
3.Adoption of Agenda
Resolution #2
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT the Agenda as prepared for the Council meeting of Monday, September 25, 2017, be
adopted.
Carried
4.Moment of Silence
5.Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
6.Adoption of Council Minutes of Previous Meeting
6.1. Minutes of the Meeting of September 11, 2017
170911 Council Minutes
Resolution #3
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT the Minutes of the Council Meeting of September 11, 2017, be approved.
Carried
7.Delegations and Presentations
7.1. Volunteer Achievement Award Presentation to Anne Stancek
Presented by: Deputy Mayor Beres and Councillor Stephenson
8.Committee Reports & Presentations
9.Public Meetings
9.1. Application for Zone Change - ZN 7-17-10 - 2412374 Ontario Limited, 3 John Pound
Road
Application ZN 7-17-10
ZN 7-17-10 Report
Report Attachments
Council Meeting – Agenda - 3 -
Eric Gilbert, Development Planner, County of Oxford, appeared before Council and
presented Report CP 2017-263, File ZN 7-17-10.
Opportunity was given for comments and questions from Council.
Mr. Gilbert responded to questions regarding water ponding, drainage, retaining wall,
parking.
Opportunity was given for comments and questions from the applicant and public.
The applicant, John VanDenEllen, was in attendance and confirmed support of the
Planner’s Report. He noted that he has met with residents, and his intention is to
improve the site in the context of the neighbourhood, and addressing concerns of the
neighbouring residents.
Paul Foyster appeared in support of the application.
Elvie Mitchell appear in opposition to the application, with concerns regarding parking,
ongoing construction, and lack of completion of fencing and the retaining wall.
George Smith appeared with concerns regarding the current pond and the future
maintenance of the pond.
The applicant noted that engineers are addressingt water/pond issues through the site
plan process.
Council passed the following resolution.
Resolution #4
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Tillsonburg Town Council approves the Zone Change Application submitted by
2412374 Ontario Limited, whereby the lands described as Part Lots 1463 & 1464, Plan
500, Part 2 of Reference Plan 41R-7261, known municipally as 3 John Pound Road, are
to be rezoned from ‘Special Low Density Residential Type 3 Zone (R3-6)’ to ‘Special
Medium Density Zone (RM-4)’ to facilitate the development of a four storey apartment
building consisting of 33 apartment dwelling units.
Carried
10. Planning Applications
10.1. Application for Consent - B17-30-7 - 2228166 Ontario Inc, 15 Harvest Lane
B17-30-7 Report
Report Attachments
Application B17-30-7
Council Meeting – Agenda - 4 -
Eric Gilbert, Development Planner, County of Oxford, appeared before Council and
presented Report CP 2017-261, File B17-30-7.
Opportunity was given for Council to ask questions.
Resolution #5
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Tillsonburg Town Council advise the Land Division Committee that Council
supports the proposal to sever the subject lands described as Part Lot 24, Plan 1653,
subject to the condition that the Clerk of the Town of Tillsonburg advise the Secretary-
Treasurer of the Land Division Committee that all requirements of the Town, financial
and otherwise, have been complied with.
Carried
10.2. CP 2017-262, Deeming By-Law- Broadway Estates Subdivision
Deeming ByLaw Report
Report Attachments
Eric Gilbert, Development Planner, County of Oxford, appeared before Council and
presented Report CP 2017-262.
Opportunity was given for Council to ask questions.
Resolution #6
Moved By: Councillor Rosehart Seconded By: councillor Hayes
THAT Tillsonburg Town Council approves the deeming by-law request submitted by
Broadway Estates Inc., whereby the lands described as Lots 68-73 (inclusive) of
Registered Plan 41M-218, Town of Tillsonburg, are to be deemed not to be within a
registered plan of subdivision to ensure that they merge with the adjacent residential
lots in identical ownership to satisfy an obligation arising from an existing subdivision
agreement.
Carried
11. Information Items
11.1. LPRCA Correspondence requesting support for the National Disaster Mitigation
Funding Program
Council Meeting – Agenda - 5 -
2017 NDMP App - municipal support
Resolution #7
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives the correspondence dated September 15, 2017 from the
LPRCA;
AND THAT Council supports the application by the Long Point Region Conservation
Authority for National Disaster Mitigation Program Funding.
Carried
11.2. Tillsonburg Police Services Board - Emergency Shelter Stand-Alone Generator
PSB
Resolution #8
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives the correspondence dated September 18, 2017 from the
Tillsonburg Police Services Board, regarding an Emergency Shelter Stand-Alone
Generator, as information.
Carried
11.3. Tillsonburg & Area Optimist Club - 2017 Santa Claus Parade
Optimist Club
Resolution #9
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives the correspondence dated September 18, 2017 from the
Tillsonburg & Area Optimist Club, regarding the 2017 Santa Claus Parade scheduled for
November 18, as information.
Carried
11.4. Ontario Honours and Awards Secretariat - June Callwood Outstanding
Achievement Award for Voluntarism
June Callwood Award
Council Meeting – Agenda - 6 -
Resolution #10
Moved By: Councillor Adam Seconded By: Councillor Esseltine
THAT Council receives the correspondence from the Ontario Honours and Awards
Secretariat, regarding the June Callwood Outstanding Achievement Award for
Voluntarism, as information.
Carried
12. Mayor
13. Quarterly Reports
14. Reports from Departments
14.1. Chief Administrative Officer
14.2. Clerk’s Office
14.2.1. CL 17-19 - Internet/telephone Voting Contract
CL 17-19 Internet & Telephone Voting Vendor
2018 MUNICIPAL VOTING CONTRACT - Tillsonburg DRAFT
CL 17-08 Internet & Telephone Voting Vendor
Resolution #11
Moved By: Councillor Adam Seconded By: Councillor Stephenson
THAT Council receives Report CL 17-19 Internet/telephone Voting
Contract;
AND THAT the Mayor and Clerk be and are hereby authorized to execute
the Contract between InteliVote Systems Inc. and the Corporation of the
Town of Tillsonburg.
Carried
14.3. Development and Communication Services
14.3.1. DCS 17-30 - Funding Application to the Rural Economic Development Program
Report DCS 17-30
The Development Commissioner was present to address questions from Council.
Council Meeting – Agenda - 7 -
Resolution #12
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives Report DCS 17-30, Funding Application to the Rural
Economic Development Program;
AND THAT staff be authorized to submit an application to the Ontario Rural
Economic Development Program as detailed in this report.
Carried
14.4. Finance
14.4.1. FIN 17- 29 - Customer Service Delivery Model Update
CUSTOMER SERVICE DELIVERY MODEL UPDATE
CUSTOMER SERVICE DELIVERY MODEL OUTLINE
It was requested that the review include public engagement.
Resolution #13
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives Report FIN 17- 29, Customer Service Delivery Model
Update, as information.
Carried
14.5. Fire and Emergency Services
14.6. Operations
14.7. Recreation, Culture & Park Services
15. Unfinished Business
16. Staff Information Reports
17. Committee Minutes & Reports
17.1. Committee Minutes
170620 Parks and Rec MIN
170724 Memorial Park MIN
170905 Canada 150 MIN
170907 HBC Committee MIN
Council Meeting – Agenda - 8 -
Resolution #14
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives the Minutes of the Parks and Rec Committee dated June
20, 2017; the Memorial Park Revitalization Committee dated July 24, 2017; the
Canada 150 Committee dated September 5, 2017; and the Heritage,
Beautification & Cemetery Advisory Committee dated September 7, 2017, as
information.
Carried
17.2. Physician Recruitment and Retention Committee - Verbal Update by Chair
Deputy Mayor Beres, Chair of the Physician Recruitment and Retention
Committee, provided an update.
Two new physicians are now in town, with two more expected by the end of the
year.
17.3. Long Point Region Conservation Authority Board of Directors Minutes dated
August 2, 2017
170802 LPRCA MIN
Resolution #15
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives the Minutes of the Long Point Region Conservation
Authority dated August 2, 2017, as information.
Carried
18. Notice of Motions
19. Resolutions
20. Resolutions Resulting from Closed Session
21. By-Laws
By-Laws from the Meeting of Monday, September 25, 2017
Resolution #16
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
21.1. THAT By-Law 4137, To Deem Lots 68-73 of 41M-218, Not to be Within a
Registered Plan of Subdivision;
Council Meeting – Agenda - 9 -
By-Law 4138, To Amend Zoning By-Law 3295 (ZN 7-17-10); and
By-Law 4139, To Appoint Lana White as Deputy Clerk
be read for a first, second, third and final reading and that the Mayor and the
Clerk be and are hereby authorized to sign the same, and place the corporate
seal thereunto.
Carried
Resolution #17
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
21.2. THAT By-Law 4140, To Confirm the Proceedings of the Council Meeting of
September 25, 2017 be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
22. Items of Public Interest
The Food Bank’s annual food blitz is scheduled for Saturday, September 30. Volunteers are
still needed. The Food Bank can be contacted at 519-688-3434.
Leaf collection is scheduled to begin November 6, 2017. Information will be circulated and
posted on the Tillsonburg website.
The Transfer Station is scheduled to re-open by Thanksgiving weekend.
23. Adjournment
Resolution #18
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Council Meeting of Monday, September 25, 2017 be adjourned at 8:00 p.m.
Carried