171023 Council AGD PacketTable of Contents
Agenda 3
Minutes of the Meeting of October 10, 2017
171010 Council MIN 12
FIN 17-32 Council 2018 Budget Direction
FIN 17 - 32 COUNCIL 2018 BUDGET DIRECTION 21
Senior Centre Activity Update
Senior Delegation Request 23
Application for Minor Variance A-09/17 - Simon Wagler
A09-17_rpt 25
Plate 1 30
Plate 2 31
Plate 3 32
OPS 17-10-3, Application to Amend the Official Plan to Permit
Connection to the Town Sanitary Collection System (124631
Simcoe St.)
OP17-10-3 Briefing Note 33
DCS 17-31 Community Improvement Plan Application – 519
Broadway
Report DCS 17-31 38
CIP Application 41
DCS 17-32 Community Improvement Plan Application – 136
Broadway
Report DCS 17-32 48
CIP Application 51
FRS 17-05 Huron-Kinloss Fire Communications Contract
FRS 17-05 Fire Communications Huron Kinloss 59
H-K Agreement 2017 61
H-K By-law 2017-100 71
OPS 17-26 Connecting Link Funding Program Designated
Project
OPS 17-26 Connecting Link Funding Program
Designated Project 72
OPS 17-26 Attachment 1 - Connecting Link Funding
Application 76
RCP 17-44 – July-September 2017 RCP Departmental Activity
Reports
RCP 17-44 - July-September 2017 RCP Departmental
Activity Reports 85
Jul-Sep 2017 Activity - Recreation Programs & Services 86
Jul-Sep 2017 Activity - Culture & Heritage 91
Jul-Sep 2017 Activity - Parks & Facilities 94
RCP 17-46 – Senior Centre Software Agreement
RCP 17-46 - Senior Centre Software Agreement 97
RCP 17-49 – Enhanced Beautification – Program Summary
1
RCP 17-49 - Enhanced Beautification - Program
Summary 99
RCP 17-17 - Enhanced Beautification Program -
Updated 102
RCP 17-45 – Proposed Gibson House Boathouse and Deck
RCP 17-45 - Proposed Gibson House Boathouse and
Deck 105
Boathouse sketch 108
Committee Minutes
170724 Mem Park MIN 110
170919 Mem Park MIN 113
170905 Special Awards MIN 116
171005 Museum MIN 119
171016 Canada 150 MIN 123
Long Point Region Conservation Authority Minutes
170906 LPRCA 125
By-Law 4144, To authorize an agreement between The Town
and Huron-Kinloss for the provision of fire dispatch and
communications services.
By-Law 4144 Huron-Kinloss Fire Dispatch 131
By-Law 4144 Schedule A Huron-Kinloss Agreement 132
By-Law 4145, To Confirm the Proceedings of the Council
Meeting of October 23, 2017.
By-law 4145 Confirming Oct 23 142
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1. Call to Order
2. Adoption of Agenda
Proposed Resolution #1
Moved By: Seconded By:
THAT the Agenda as prepared for the Council meeting of Monday, October 23, 2017 be
adopted.
3. Moment of Silence
4. Disclosures of Pecuniary Interest and the General Nature Thereof
5. Budget (4:00 – 5:30pm)
5.1. FIN 17-32 Council 2018 Budget Direction
FIN 17 - 32 COUNCIL 2018 BUDGET DIRECTION
Proposed Resolution #2
Moved By: Seconded By:
THAT Council receives Report FIN 17–32 Council 2018 Budget Direction, as
information.
Recess 5:30 – 6:00pm
6. Adoption of Council Minutes of Previous Meeting
6.1. Minutes of the Meeting of October 10, 2017
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, October 23, 2017
4:00 PM
Council Chambers
200 Broadway, 2nd Floor
AGENDA
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Council Meeting – Agenda - 2 -
171010 Council MIN
Proposed Resolution #3
Moved By: Seconded By:
THAT the Minutes of the Council Meeting of October 10, 2017 be approved.
7. Delegations and Presentations
7.1. Volunteer Achievement Award - Presentation to Mike Postma
7.2. 2017 Canadian Legion Poppy Campaign
Presented By: Don Burton
7.3. Senior Centre Activity Update
Presented By: Nancy Boutin
Senior Delegation Request
Proposed Resolution #4
Moved By: Seconded By:
THAT the Update on Senior Centre Activities for Fall 2017 be received as information.
8. Committee Reports & Presentations
8.1. Canada 150 Committee Events Update
Presented By: Jami Stephenson, Committee Chair
Proposed Resolution #5
Moved By: Seconded By:
THAT the Canada 150 Committee Events Update, as presented by the Chair of the
Canada 150 Committee, be received as information.
Proposed Resolution #6
Moved By: Seconded By:
THAT Council move into the Committee of Adjustment to hear an application for Minor
Variance.
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9. Public Meetings
9.1. Application for Minor Variance A-09/17 - Simon Wagler
A09-17_rpt
Plate 1
Plate 2
Plate 3
Proposed Resolution #7
Moved By: Seconded By:
THAT the Tillsonburg Committee of Adjustment approves Application File A-09/17,
submitted by Simon Wagler, for lands described as Part Lots 17 & 18, Plan 41M-139,
Part 7 of 41R-5498, Town of Tillsonburg, as it relates to:
1. Relief from Section 6.2, Table 6.2 – Zone Provisions, to increase the maximum
permitted lot coverage of an ‘R1’ zoned lot from 33% to 35.3% of the lot area;
and,
2. Relief from Section 6.2, Table 6.2 – Zone Provisions, to reduce the minimum
required rear yard depth from 12 m (39.3 ft) to 10.4 m (34.1 ft), to facilitate the
construction of a single detached dwelling,
subject to the condition that a building permit for the proposed dwelling shall be issued
within one year of the date of the Committee's decision.
Proposed Resolution #8
Moved By: Seconded By:
THAT Council move out of the Committee of Adjustment and move back into regular
Council session.
10. Planning Applications
10.1. OPS 17-10-3, Application to Amend the Official Plan to Permit Connection to the
Town Sanitary Collection System (124631 Simcoe St.)
OP17-10-3 Briefing Note
Proposed Resolution #9
Moved By: Seconded By:
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Council Meeting – Agenda - 4 -
THAT Council supports the exemption to the County Official Plan to permit the
connection of an existing residential property located at 124631 Simcoe Street, outside
of the Tillsonburg settlement boundary to the municipal sanitary collection system.
11. Information Items
12. Mayor
13. Quarterly Reports
14. Reports from Departments
14.1. Chief Administrative Officer
14.2. Clerk’s Office
14.3. Development and Communication Services
14.3.1. DCS 17-31 Community Improvement Plan Application – 519 Broadway
Report DCS 17-31
CIP Application
Proposed Resolution #10
Moved By: Seconded By:
THAT Council receive Report DCS 17-31 Community Improvement Plan
Application – 519 Broadway;
AND THAT the 519 Broadway property be approved for the Tax Increment Grant
Back Program of the Community Improvement Plan, related to enhancements of
the property, at the High Level, which offers the following growth related rebates:
• Years 1 to 6 - 50% rebate of the incremental tax increase
• Year 7 - 40% rebate
• Year 8 - 30% rebate
• Year 9 - 20% rebate
• Year 10 - 10% rebate
with full property taxes being payable in 2028.
14.3.2. DCS 17-32 Community Improvement Plan Application – 136 Broadway
Report DCS 17-32
CIP Application
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Council Meeting – Agenda - 5 -
Proposed Resolution #11
Moved By: Seconded By:
THAT Council receives Report DCS 17-32 Community Improvement Plan
Application – 136 Broadway;
AND THAT the 136 Broadway property be approved for the Tax Increment Grant
Back Program of the Community Improvement Plan, related to enhancements of
the property, at the High Level, which offers the following growth related rebates:
• Years 1 to 6 - 50% rebate of the incremental tax increase
• Year 7 - 40% rebate
• Year 8 - 30% rebate
• Year 9 - 20% rebate
• Year 10 - 10% rebate
with full property taxes being payable in 2028.
14.4. Finance
14.5. Fire and Emergency Services
14.5.1. FRS 17-05 Huron-Kinloss Fire Communications Contract
FRS 17-05 Fire Communications Huron Kinloss
H-K Agreement 2017
H-K By-law 2017-100
Proposed Resolution#12
Moved By: Seconded By:
THAT Council receives report FRS 17-05 Huron Kinloss Fire Communications
Contract;
AND THAT the capital costs incurred be debt financed with a term not to exceed
five (5) years;
AND FURTHER THAT By-Law 4144 to authorize an agreement between the
Town and the Township of Huron-Kinloss for the provision of Fire Dispatch and
Communications Services be brought forward for Council consideration.
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14.6. Operations
14.6.1. OPS 17-26 Connecting Link Funding Program Designated Project
OPS 17-26 Connecting Link Funding Program Designated Project
OPS 17-26 Attachment 1 - Connecting Link Funding Application
Proposed Resolution #13
Moved By: Seconded By:
THAT Council receives Report OPS 17-26, Connecting Link Funding Program
Designated Project;
AND THAT Broadway Street Rehabilitation from the north Town limit to the
approach lanes south of the North Street intersection be endorsed as the Town’s
project for the Connecting Link Funding Application;
AND THAT the submitted Application meets the requirements of MTO’s
Connecting Links Program as described in the Program Guide;
AND THAT a comprehensive Asset Management Plan including connecting links
has been completed and publically posted;
AND THAT the municipality will comply with the conditions that apply to
designated connecting links under the Ontario Highway Traffic Act to ensure the
safe and efficient movement of provincial traffic;
AND THAT the Application is complete and factually accurate;
AND THAT the Chief Administrative Officer be authorized to execute the
declaration statement within the formal application;
AND THAT the funding source of increased construction costs in the amount
$15,500 be referred to the 2018 budget deliberations.
14.7. Recreation, Culture & Park Services
14.7.1. RCP 17-44 – July-September 2017 RCP Departmental Activity Reports
RCP 17-44 - July-September 2017 RCP Departmental Activity Reports
Jul-Sep 2017 Activity - Recreation Programs & Services
Jul-Sep 2017 Activity - Culture & Heritage
Jul-Sep 2017 Activity - Parks & Facilities
Proposed Resolution #14
Moved By: Seconded By:
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Council Meeting – Agenda - 7 -
THAT Council receives Report RCP 17-44 – July-September 2017 RCP
Departmental Activity Reports, as information.
14.7.2. RCP 17-46 – Senior Centre Software Agreement
RCP 17-46 - Senior Centre Software Agreement
Proposed Resolution #15
Moved By: Seconded By:
THAT Council receives Report RCP 17-46 – Senior Centre Software Agreement,
as information;
AND THAT Council authorizes staff to adjust the 2018 Transfer Payment
authorized under the Memorandum of Agreement to offset the annual cost of two
seat licenses for new recreation management software;
AND THAT Council authorizes staff to adjust the 2019 Transfer Payment
authorized under the Memorandum of Agreement to offset the annual cost of one
seat license;
AND THAT Council directs staff, in consultation with the Senior Centre Board of
Directors, to prepare and bring forward an updated Memorandum of Agreement
for Council’s consideration prior to the end of May, 2018.
14.7.3. RCP 17-49 – Enhanced Beautification – Program Summary
RCP 17-49 - Enhanced Beautification - Program Summary
RCP 17-17 - Enhanced Beautification Program - Updated
Proposed Resolution #16
Moved By: Seconded By:
THAT Council receives Report RCP 17-49 – Enhanced Beautification – Program
Summary, as information.
14.7.4. RCP 17-45 – Proposed Gibson House Boathouse and Deck
RCP 17-45 - Proposed Gibson House Boathouse and Deck
Boathouse sketch
Proposed Resolution #17
Moved By: Seconded By:
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Council Meeting – Agenda - 8 -
THAT Council receives Report RCP 17-45 – Proposed Gibson House Boathouse
and Deck, as information.
15. Unfinished Business
16. Staff Information Reports
17. Committee Minutes & Reports
17.1. Committee Minutes
170724 Mem Park MIN
170919 Mem Park MIN
170905 Special Awards MIN
171005 Museum MIN
171016 Canada 150 MIN
Proposed Resolution #18
Moved By: Seconded By:
THAT Council receives the Memorial Park Revitalization Committee Minutes
dated July 24 and September 18, 2017; the Special Awards Committee Minutes
dated September 5, 2017; the Museum Advisory Committee Minutes dated
October 5, 2017; and the Canada 150 Committee Minutes dated September 17,
2017, as information.
17.2. Long Point Region Conservation Authority Minutes
170906 LPRCA
Proposed Resolution #19
Moved By: Seconded By:
THAT Council receives the Minutes of the Long Point Region Conservation
Authority Board of Directors Meeting dated September 6, 2017, as information.
18. Notice of Motions
19. Resolutions
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Council Meeting – Agenda - 9 -
20. Resolutions Resulting from Closed Session
21. By-Laws
By-Laws from the Meeting of Monday, October 23, 2017
Proposed Resolution #20
Moved By: Seconded By:
21.1. THAT By-Law 4144, To authorize an agreement between The Town and Huron-
Kinloss for the provision of fire dispatch and communications services.
Schedule A
be read for a first, second and third and final reading and that the Mayor and the
Clerk be and are hereby authorized to sign the same, and place the corporate
seal thereunto.
Proposed Resolution #21
Moved By: Seconded By:
21.2 THAT By-Law 4145, To Confirm the Proceedings of the Council Meeting of
October 23, 2017 be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same and place
the corporate seal thereunto.
22. Items of Public Interest
23. Adjournment
Proposed Resolution #22
Moved By: Seconded By:
THAT the Council Meeting of Monday, October 23, 2017 be adjourned at _____ p.m.
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ATTENDANCE
Mayor Stephen Molnar
Deputy Mayor Dave Beres
Councillor Penny Esseltine
Councillor Jim Hayes
Councillor Chris Rosehart
Councillor Brian Stephenson
Staff:
David Calder, CAO
Donna Wilson, Town Clerk
Dave Rushton, Director of Finance/Treasurer
Kevin DeLeebeeck, Director of Operations
Rick Cox, Director of Recreation, Culture & Parks
Lana White, Executive Assistant/Deputy Clerk
Regrets:
Councillor Maxwell Adam
1. Call to Order
The meeting was called to order at 4:30pm.
2. Closed Session
Resolution #1
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council move into Closed Session to consider:
1. a proposed or pending acquisition or disposition of land by the municipality or local board
(training centre); and
2. personal matters about an identifiable individual, including municipal or local board
employees(commemorative naming).
Carried
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Tuesday, October 10, 2017
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
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Council Meeting – Minutes - 2 -
Council reconvened regular session at 6:00pm.
3. Adoption of Agenda
Resolution #2
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT the Agenda as prepared for the Council meeting of Tuesday, October 10, 2017 be
adopted, as amended.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
6. Adoption of Council Minutes of Previous Meeting
6.1. Minutes of the Meeting of September 25, 2017
170925 Council MIN
Resolution #3
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT the Minutes of the Council Meeting of September 25, 2017 be approved.
Carried
7. Delegations and Presentations
7.1. Mid Year OPP Update
Oxford Detachment 2017 Tillsonburg Town Council Mid-year Report_
Inspector Tony Hymers, Oxford County OPP, appeared before Council and presented
the Oxford Detachment 2017 Mid-year Report.
Larry Scanlan, Chair, Tillsonburg Police Services Board, attended as well.
Opportunity was given for Council to comment and ask questions.
Resolution #4
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT the Oxford OPP Tillsonburg Detachment Mid-year Report, January to June 2017,
be received as information.
Carried
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7.2. CTPPSC 53-17 T-Go CALL-N-RIDE Contracting Out Busing Services
CTPPSC 53-17 - September 11 - Contracting Out TGO Busing Services
Appendix A - Contract Services Program Plan
Appendix B - Contract Service Work Plan
TTSC Council 2017
John Preston and John Verbakel presented an overview, including statistics and
operational details.
Resolution #5
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Report CTPPSC 53-17 be received as information.
Carried
7.3. PXO Crossing Proposed on Broadway at Glendale Drive
Sherry Hamilton appeared before Council with concerns regarding the proposed
location of the PXO Crossing. Ms. Hamilton’s concerns included low attendance at the
public meeting. She also suggested that the June 2016 study may now be outdated.
Resolution #5a
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Delegation, submitted by Sherry Hamilton, regarding PXO crossing on
Broadway at Glendale Drive be received as information.
Carried
8. Committee Reports & Presentations
9. Public Meetings
10. Planning Applications
11. Information Items
11.1. Town of Ingersoll regarding Walker Industries Proposed Landfill at Carmeuse
Quarry
Ingersoll
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Resolution #6
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Town Council receives the correspondence dated September 14, 2017 from the
Town of Ingersoll regarding Walker Industries Proposed Landfill at Carmeuse Quarry, as
information.
Carried
11.2. Ernie Hardeman, MPP Oxford regarding Shopping and Buying Local
MPP
Resolution #7
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Town Council receives the correspondence from Ernie Hardeman, MPP Oxford,
supporting shopping and buying local, as information.
Carried
Resolution #7a
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
WHEREAS our local businesses are facing increased costs and the local economy has
been impacted by layoffs and plant closures; and
WHEREAS Tillsonburg and Oxford is home to many great manufacturers, farmers, and
businesses; and
WHEREAS shopping local helps support the local economy and jobs in our community;
THEREFORE BE IT RESOLVED THAT the Town of Tillsonburg supports buying and
shopping local;
AND THAT the Town of Tillsonburg calls on the provincial government to support small,
local businesses and make it easier for businesses to operate in Ontario;
AND FURTHER THAT this resolution be sent to Ernie Hardeman MPP and other
municipal councils in Oxford.
Carried
Council moved to Agenda Item 14.6.2. - OPS 17-25 Broadway and Glendale PXO Update
12. Mayor
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13. Quarterly Reports
14. Reports from Departments
14.1. Chief Administrative Officer
14.2. Clerk’s Office
14.3. Development and Communication Services
14.4. Finance
14.4.1. FIN 17-31 Council Pre-budget Report
FIN 17 - 31 Council Pre-budget Report
Resolution #8
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives Report FIN 17–31 Council Pre-budget Report, as
amended, as information.
Carried
14.4.2. FIN 17-30 Capital and Operations Budget Schedule
FIN 17-30 Capital and Operating Budget Schedule
2018 Calendar of Budget Activities.
It was noted that the proposed dates will be a starting point, and that the
schedule may be revised.
Resolution #9
Moved By: Deputy Mayor Beres Seconded By: Councillor Esseltine
THAT Council receives Report FIN 17–30 Capital and Operations Budget
Schedule;
AND THAT the following Special Council Meetings be scheduled to review the
2018 draft budget.
- October 23, 2017 4pm to 6pm
- November 16, 2017 9am to 4pm
- December 5, 2017 9am to 4pm
- December 14, 2017 9am to 4pm
- January 15, 2018 6pm to 8pm.
Carried
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14.5. Fire and Emergency Services
14.6. Operations
14.6.1. OPS 17-24 Results for RFP 2017-008 Airport Agricultural Land Lease
OPS 17-24 Results for RFP 2017-008 Airport Agricultural Land Lease
OPS 17-24 Attachment 1 - Agricultural Land Lease Agreement
Resolution #10
Moved By: Deputy Mayor Beres Seconded By: Councillor Esseltine
THAT Council receives Report OPS 17-24 Results for RFP 2017-008 Airport
Agricultural Land Lease;
AND THAT Council awards RFP 2017-008 to K&K Farms Inc. of Norwich, ON,
the highest scoring proposal received, at a sum of $90,298 per annum for a five
year term;
AND THAT a By-law authorizing Mayor and Clerk to execute the Agricultural
Land Lease Agreement with K&K Farms Inc. be brought forward for Council
consideration.
Carried
14.6.2. OPS 17-25 Broadway and Glendale PXO Update
OPS 17-25 Broadway and Glendale PXO Update
OPS 17-25 Attachment 1 - Finalized PXO Design
OPS 17-25 Attachment 2 - PXO Infographic and Webpage
The Director of Operations provided an update.
The intent is to have the crossing in place before the end of this calendar year.
Resolution #11
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives Report OPS 17-25 Broadway & Glendale PXO Update;
AND THAT By-Law 4143 to amend By-Law 3701, being a by-law to regulate
traffic and the parking of motor vehicles in the Town of Tillsonburg be brought
forward for Council's consideration.
Carried
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14.7. Recreation, Culture & Park Services
15. Unfinished Business
16. Staff Information Reports
17. Committee Minutes & Reports
17.1. Committee Minutes
170711 Fire Strat Planning
170907 HBC
170928 Canada 150 Notes
Resolution #12
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives the Minutes of the Fire Strategic Planning Committee
dated July 11, 2017; the Heritage, Beautification & Cemetery Advisory
Committee dated September 7, 2017; and the Canada 150 Committee dated
September 28, 2017, as information.
Carried
18. Notice of Motions
19. Resolutions
19.1. Resolution regarding Bill 148
Resolution #12a
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT the Town of Tillsonburg strongly supports the Association of Municipalities
of Ontario (AMO) in expressing concern of the negative consequences of Bill 148
leading to a loss of Employers, to the loss of jobs in large numbers and a
downloading of costs onto Municipalities which will flow into property tax
increases;
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AND THAT the resolution be forwarded to Premier Kathleen Wynne, AMO Board
of Directors, Minister of Labour, Kevin Flynn, Oxford County MPP, Ernie
Hardeman, and SCOR partners.
Carried
20. Resolutions Resulting from Closed Session
21. By-Laws
By-Laws from the Meeting of Tuesday, October 10, 2017
Resolution #13
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
21.1. THAT By-Law 4141, To Authorize a Lease Agreement between K & K Farms Inc.
and The Corporation of the Town of Tillsonburg
OPS 17-24 Attachment 1 - Agricultural Land Lease Agreement; and
By-Law 4143, To Amend By-Law 3701 Regarding a Pedestrian Crossover at
Glendale Drive and Broadway Intersection be read for a first, second, third and
final reading and that the Mayor and the Clerk be and are hereby authorized to
sign the same, and place the corporate seal thereunto.
Carried
Resolution #14
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
21.2 THAT By-Law 4142, To Confirm the Proceedings of the Council Meeting of
October 10, 2017 be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
22. Items of Public Interest
The Leaf Collection schedule is posted on the Town’s website.
The Transfer Station is now open, with expanded hours of operation.
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23. Adjournment
Resolution #15
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Council Meeting of Tuesday, October 10, 2017 be adjourned at 8:25pm
Carried
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Report Title Council 2018 Budget Direction
Report No. FIN 17 -32
Author Dave Rushton
Meeting Type Council
Council Date OCTOBER 23, 2017
Attachments
Page 1 / 2 Council 2018 Budget Direction
RECOMMENDATION
THAT Council receives report FIN 17 – 32 Council 2018 Budget Direction as information.
EXECUTIVE SUMMARY
In order to prepare the 2018 Town Budget, staff is seeking direction and input from Council. The Town is
facing certain financial pressures as we look ahead to 2018 and Council should be aware of these prior to budget deliberations.
BACKGROUND
BUDGET PRESSURES The Ontario rate of change for CPI year over year was 1.5% at the end of August. It is likely the increase
in fuel prices will cause an increase when the fall numbers are released.
Ontario’s proposed changes to the minimum wage come into effect January 1, 2018. If approved, this will
have an impact on the part-time wage budget for 2018. In addition, proposed changes to Bill 148 that pertain to on call could add a significant cost to how the Town compensates for this operational
requirement for staff scheduling outside of regular business hours.
The Fire Department’s aerial fire truck is due to be ordered in 2018 for replacement in 2019.
Two large energy savings projects are to take place in the 2017/2018 time period.
The 2017 indoor pool deck replacement project was delayed and the scope may be expanded and will be
reintroduced in the 2018 Budget.
A discussion around the methodology for allocating funds for fleet reserves and fleet replacement is needed. DEBT MANAGEMENT
Below is an analysis of debt balances for 2016 and 2017 year ends:
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Page 2 / 2 Council 2018 Budget Direction
Tax Supported Debt
Balance December 31, 2016 Issued $ 9,695,910 Committed but not issued $ 1,009,800
Balance December 31, 2016 Committed and Issued $10,705,710 2017 Activity Committed $ 856,500
Repaid $ 1,058,014 Balance December 31, 2017 $10,504,196
User Pay Debt
2017 Activity Committed but not issued $ 625,000
User pay is made up of 3 fleet units supported by THI and County and the indoor pool deck.
QUESTIONS
Previously posed at October 10th meeting of Council:
Are there capital items that Council members would like to be considered as part of the budget process?
Are there changes that Council would like to see to the service levels offered to taxpayers?
How does Council want to entertain presentations from Community Groups?
What % range in the tax levy would Council find acceptable this year?
FINANCIAL IMPACT/FUNDING SOURCE
The consultation with Council does not require any additional expenditure this year.
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Community Planning
P. O. Box 1614, 21 Reeve Street Woodstock Ontario N4S 7Y3
Phone: 519-539-9800 • Fax: 519-421-4712 Web site: www.oxfordcounty.ca
Our File: A-09/17
APPLICATION FOR MINOR VARIANCE
TO: Town of Tillsonburg Committee of Adjustment
MEETING: October 23, 2017
REPORT NUMBER: 2017-308
OWNER: Simon Wagler
52489 Glencolin Line, Aylmer ON, N5H 2R3
REQUESTED VARIANCES:
1. Relief from Section 6.2, Table 6.2 – Zone Provisions, to increase the maximum
permitted lot coverage of an ‘R1’ zoned lot from 33% to 35.5% of the lot area; and,
2. Relief from Section 6.2, Table 6.2 – Zone Provisions, to reduce the minimum required
rear yard depth from 12 m (39.3 ft) to 10.4 m (34.1 ft), to facilitate the construction of a single detached dwelling.
LOCATION:
The subject property is described as Part Lots 17 & 18, Plan 41M-139, Part 7 of 41R-5498 in
the Town of Tillsonburg. The property is located on the south side of Woodland Crescent, west of Quarter Town Line, and is municipally known as 65 Woodland Crescent.
BACKGROUND INFORMATION:
COUNTY OF OXFORD OFFICIAL PLAN:
Schedule ‘T-1’ Town of Tillsonburg Land Use Plan Residential
Schedule ‘T-2’ Town of Tillsonburg Residential Density Plan Low Density Residential
TOWN OF TILLSONBURG ZONING BY-LAW: Low Density Residential Type 1 Zone (R1)
SURROUNDING USES: Low density residential uses, consisting of single detached dwellings.
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File Number: A-09/17 Report Number 2017-308 Page 2
COMMENTS:
(a) Purpose of the Application:
The applicant is requesting relief from the above noted sections of the Town Zoning By-law to
facilitate the construction of a one-storey single detached dwelling. Due to the design of the proposed dwelling, relief from the Zoning By-Law is required.
The subject property comprises approximately 660.8 m2 (7,112.8 ft2) and is currently vacant. As indicated above, a single detached dwelling is proposed to be constructed on the property.
Plate 1, Location Map (with Existing Zoning and Parcel Lines), shows the location of the subject property and the zoning in the immediate vicinity.
Plate 2, 2015 Aerial Map, shows the location of the subject lands and surrounding properties.
Plate 3, Applicant’s Site Sketch, shows the dimensions and setbacks of the proposed single
detached dwelling.
(b) Agency Comments:
The application was circulated to a number of public agencies. The following comments were
received. The Town Engineering Services Department indicated that a preliminary lot grading plan will be
required in conjunction with a building permit application to ensure adequate drainage is
provided.
The Town Building Services Department and County Public Works Department had no concerns with the proposal.
(c) Public Consultation:
Public Notice was mailed to surrounding property owners on October 12, 2017. As of the
writing of this report, no comments or concerns had been received from the public.
(d) Intent and Purpose of the Official Plan:
The subject lands are designated ‘Low Density Residential’ according to the Official Plan. Within
the ‘Low Density Residential’ designation, permitted land uses primarily consist of low density
housing forms including single detached dwellings, duplexes and street fronting town houses as well as accessory uses thereto. The use of the lands for a single detached dwelling conforms to
the ‘Low Density Residential’ policies of the Official Plan.
(e) Intent and Purpose of the Zoning By-law:
The subject property is zoned ‘Low Density Residential Type 1 Zone (R1)’, which permits a single detached dwelling. The ‘R1’ zone also permits a maximum total lot coverage (including
accessory buildings/structures) of 33% and a minimum rear yard depth of 12 m (39.3 ft). In this case, the applicant proposes a total maximum lot coverage of 35.3% and a minimum rear yard
depth of 10.4 m (34.1 ft).
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File Number: A-09/17 Report Number 2017-308 Page 3
The purpose of the lot coverage provision is to limit the extent of buildings/structures on a lot to
ensure sufficient area is maintained for parking and private amenity area as well as ensuring the
general lot grading for the overall subdivision and the individual lot are not negatively impacted. The lot coverage provision also ensures that the general scale of development is consistent and
appropriate for the size of the lot. No detached accessory structures were included on the applicant’s sketch. An accessory structure less than 10 m2 (108 ft2) would excluded from the calculation of lot coverage as per the Zoning By-law and would be permitted.
The intent of the rear yard depth provision is to ensure that single detached dwellings maintain sufficient setback to provide a buffer for neighbouring properties, adequate recreational and
amenity area, and proper area for drainage.
In this case, it is not anticipated that the minor increase in lot coverage will have a negative
impact on lot grading or drainage. A preliminary lot grading plan will be reviewed as part of the building permit process to ensure the proposal will have no negative impacts on neighbouring
properties.
(f) Desirable Development/Use:
It is the opinion of this Office that the applicant’s request can be considered minor and desirable for the development of the subject property.
As the proposed relief is not anticipated to impact the ability of the property to provide adequate parking and amenity space, or negatively impact drainage, the requested relief can be
considered minor. Sufficient separation with also be provided from property lines to allow for normal building maintenance and access. The applicant’s request can also be considered desirable as it will facilitate the construction of a single detached dwelling that is consistent with
the existing development in the area. In light of the foregoing, it is the opinion of this Office that the requested relief is in keeping with
the general intent and purpose of the County Official Plan and Town Zoning By-law and should be given favourable consideration.
RECOMMENDATION: That the Town of Tillsonburg Committee of Adjustment approve Application File A-09/17,
submitted by Simon Wagler, for lands described as Part Lots 17 & 18, Plan 41M-139, Part 7 of 41R-5498, Town of Tillsonburg, as it relates to:
1. Relief from Section 6.2, Table 6.2 – Zone Provisions, to increase the maximum permitted lot coverage of an ‘R1’ zoned lot from 33% to 35.3% of the lot area; and,
2. Relief from Section 6.2, Table 6.2 – Zone Provisions, to reduce the minimum required rear yard depth from 12 m (39.3 ft) to 10.4 m (34.1 ft), to facilitate the construction of a
single detached dwelling.
Subject to the following condition:
i. A building permit for the proposed dwelling shall be issued within one year of the date of the Committee's decision.
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File Number: A-09/17 Report Number 2017-308 Page 4
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File Number: A-09/17 Report Number 2017-308 Page 5
As the proposed variances are:
(i) minor variances from the provisions of the Town of Tillsonburg Zoning By-law No. 3295;
(ii) desirable for the appropriate development or use of the land;
(iii) in-keeping with the general intent and purpose of the Town of Tillsonburg Zoning By-law No. 3295; and
(iv) in-keeping with the general intent and purpose of the Official Plan.
Authored by: original signed by Eric Gilbert, MCIP, RPP, Senior Planner
Approved for submission by: original signed by Gordon Hough, RPP, Director
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October 12, 2017
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable. This is not a plan of survey
Legend
770
Notes
NAD_1983_UTM_Zone_17N
38 Meters
Environmental
Protection/Flood Overlay
Flood Fringe
Floodway
Environmental Protection (EP1)
Environmental Protection (EP2)
Zoning
Floodlines/Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority
Regulation Limit
Regulatory Flood And Fill Lines
Zoning (Displays 1:16000 to
1:500)
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October 12, 2017
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable. This is not a plan of survey
Legend
260
Notes
NAD_1983_UTM_Zone_17N
13 Meters
Environmental
Protection/Flood Overlay
Flood Fringe
Floodway
Environmental Protection (EP1)
Environmental Protection (EP2)
Zoning
Floodlines/Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority
Regulation Limit
Regulatory Flood And Fill Lines
Zoning (Displays 1:16000 to
1:500)
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BRIEFING NOTE
Application to Amend the Official Plan to Permit
Connection to the Tillsonburg Sanitary Collection System
OP17-10-3 – 124631 Simcoe Street, Norwich Township
Purpose
To obtain comments from Town of Tillsonburg Council regarding an application to amend the County
Official Plan to permit the connection of an existing residential property located outside of the Tillsonburg
settlement boundary to the municipal sanitary collection system.
Overview
The County recently received a request to connect a property located immediately north of the boundary
of the Town of Tillsonburg to the existing municipal sanitary collection system. The subject property is
located on the north side of Simcoe Street between Westtown Line and Mall Road and is known
municipally as 124631 Simcoe Street in the Township of Norwich. The Public Health & Emergency
Services (PHES) Department recently attended the subject lands and confirmed that the existing septic
system on the property is malfunctioning and the resulting discharge of effluent to the ground surface
requires immediate remediation.
Background
Existing Municipal Services – Simcoe Street
Westtown Line forms the boundary between the Town of Tillsonburg and the Township of Norwich and
properties on both the north and south sides of Simcoe Street between Westtown Line and Mall Road
are within the Township of Norwich. Simcoe Street extends further east into the County of Norfolk.
Municipal water and sanitary sewers are present within the Simcoe Street road allowance. These
services extend along Mall Road to the east and connect the Norfolk Mall (located in neighbouring
Norfolk County) to the Tillsonburg Sanitary Collection System (TSCS).
The subject lands are presently connected to the Tillsonburg municipal water system, as are a number
of properties in the immediate vicinity. A sanitary lateral to the property from the TSCS appears to have
been installed at the time that the sanitary service was extended along Simcoe Street.
Official Plan Policy Considerations
The Official Plan prohibits the extension of, or connection to, municipal water and wastewater services
beyond the limit of a Large Urban Centre designation (i.e. Tillsonburg). However, the Plan does provide
an exemption for such extensions without the need for an Official Plan amendment where specific
criteria, as outlined on Attachment 1, are met.
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The policies of the Plan regarding the extension of municipal services outside of serviced settlement
boundaries are generally intended to limit pressure for the premature, unjustified or uneconomical
extension of services and to ensure that urban-type land uses are not encouraged to establish outside
of serviced settlement areas with the benefit of urban-level services. It is also the intent of the noted
service extension policies to assist in ensuring that development outside of a serviced settlement is
undertaken in a comprehensive manner and does not hinder or prevent the efficient expansion of
settlement boundaries in the future.
With respect to the current application, the subject lands are located within a designated Rural Cluster
in the immediate vicinity of the Tillsonburg boundary and are also within the municipal boundary of the
County. The proposed connection is intended to service an existing residential property comprising
approximately 670 m2 (7,212 ft2) and the zoning of the lands, being ‘Rural Residential’, would not permit
any significant intensification of use. Further, it is understood from discussions with the County Public
Works Department that the property owner is agreeable to paying all of the required connection fees as
per County policy.
PHES Comments
Public Health & Emergency Services (PHES) have attended the subject lands and have indicated that
the existing septic system is malfunctioning and requires immediate remediation. The septic system
serving the lands appears to have been installed at the time that the dwelling was constructed
approximately 70 years ago, according to the property owner.
PHES has indicated further that the size of the subject lands and the extent of existing development is
such that there is insufficient room on the lands to install a replacement septic system that would
conform to the requirements of the Ontario Building Code (OBC). While the OBC does allow for the
replacement of the system that presently exists (as long as the said replacement system provides at
least the same level of performance as the existing system when it was installed), PHES has indicated
that in this case, the replacement system would be severely undersized relative to accepted standards
and wastewater generated by the dwelling may not be properly treated on-site.
In addition to the foregoing, the OBC also permits the installation of a Class 5 system (i.e. holding tank
with no treatment) in limited circumstances, however, PHES has indicated that the use of holding tanks
is a ‘last resort’ option where no other services are available or practical. PHES has indicated further
that the OBC typically prescribes a holding tank of at least 9000 litres. The size of the subject lands
and the location of the dwelling and accessory building on the site are such that it may not be feasible
to install a holding tank of this size.
PHES concludes their assessment of the subject lands as follows:
The options presented [under the relevant sections of the OBC] are not viable long-term options as they
may result in wastewater that is not adequately treated, result in costs that are prohibitive to the owner
and possibly to the County of Oxford or lead to premature failure of the system. Therefore [in the opinion
of PHES], installing a sewage system under the OBC is not a viable, long-term solution as it may
increase risks to human health.
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Conclusion
Generally, the policies of the Official Plan regarding the extension of water and/or wastewater services
beyond a settlement boundary are intended to be utilized where the failure of private services results in
a water quality or quantity problem that cannot be remedied through private services. As indicated
previously, the subject lands are currently connected to the municipal water system and as per the
comments provided by PHES, the OBC does permit the installation of a private septic system to replace
the existing system.
However, it would also appear that installing a new private septic system on the subject lands is severely
constrained by the size of the property and the location of existing development (i.e. house and
accessory building). Connecting the subject property to the Tillsonburg Sewage Collection System
would not facilitate the premature, unjustified or uneconomical extension of services and would not
hinder or otherwise prevent the efficient expansion of the settlement boundary in the future.
In light of the foregoing, staff are of the opinion that, in this instance, amending the policies of the Official
Plan to permit the connection of this residential property to the Tillsonburg Sanitary Collection System
could be given favourable consideration.
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ATTACHMENT NO. 1
RELEVANT EXCERPTS FROM THE COUNTY OF OXFORD OFFICIAL PLAN
SECTION 4.2.2.5.1 – EXTENSION OF SERVICES WITHIN THE COUNTY BOUNDARY [LARGE URBAN
CENTRES]
The extension of centralized waste water or water supply facilities and infrastructure to service
development beyond the limit of a Large Urban Centre [i.e. Woodstock] or Future Urban Growth
designations as established on Schedules W-1, I-1, T-1 and Schedule C-3, Settlement Strategy
Plan, shall be prohibited.
Notwithstanding the above, the extension of centralized waste water and/or water supply facilities
and infrastructure to existing development may be permitted upon receipt of a written request,
provided that all of the following criteria are satisfied:
● the existing development is within the immediate vicinity of the limit of the LUC;
● the existing development is within the municipal boundaries of the County;
● the extension of services is required for existing development only and that no additions
or intensification of existing uses are proposed with the exception of limited infilling in
accordance with the policies of this Plan;
● the existing development is experiencing a water quantity or quality problem that has been
verified by the Oxford County Department of Public Health and Emergency Services
(PHES) and that PHES agrees that the extension of services is required to remediate the
problem;
● the existing development is no longer able to access existing communal water facilities
and the Class Environmental Assessment process has indicated that the extension of
centralized waste water and water supply facilities is the preferred servicing alternative;
● the owner of the existing development has agreed to pay connection fees based on the
County’s cost recovery policy.
Each request for an extension of services shall be subject to County Council approval,
consideration of which will be made upon a written recommendation of the County Public Works
Department. Such recommendation shall be made on the basis of assessing the criteria listed
above and with reference to the servicing hierarchy contained in Section 5 of the Official Plan.
SECTION 5.5.3 – HIERARCHY OF SERVICING OPTIONS
Requests for the extension of servicing beyond the designated limits of Villages, Serviced
Villages, Large Urban Centres and the Future Urban Growth designation will be permitted, without
the need for an amendment to the Plan, for existing development subject to the policies set out
in Sections 4.2.2.3 [Villages], 4.2.2.4 [Serviced Villages] and 4.2.2.5 [Large Urban Centres], as
applicable. These policies apply only to the extension of centralized systems. The extension of
communal waste water or water supply facilities beyond the designated limits of the respective
boundaries is prohibited.
36
October 12, 2017
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable. This is not a plan of survey
Legend
1020
Notes
NAD_1983_UTM_Zone_17N
51 Meters
Parcel Lines
Property Boundary
Assessment Boundary
Unit
Road
Municipal Boundary
Environmental
Protection/Flood Overlay
Flood Fringe
Floodway
Environmental Protection (EP1)
Environmental Protection (EP2)
Zoning
Floodlines/Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority
Regulation Limit
Regulatory Flood And Fill Lines
Zoning (Displays 1:16000 to
1:500)
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Report Title Community Improvement Plan Application – 519
Broadway
Report No. DCS 17-31
Author Cephas Panschow
Meeting Type Council Meeting
Council Date OCTOBER 23, 2017
Attachments CIP Application
Page 1 / 3
RECOMMENDATION
THAT Council receive Report DCS 17-31 Community Improvement Plan Application – 519
Broadway;
AND THAT the 519 Broadway property be approved for the Tax Increment Grant Back Program of the Community Improvement Plan, related to enhancements of the property, at the High
Level, which offers the following growth related rebates:
• Years 1 to 6 - 50% rebate of the incremental tax increase
• Year 7 - 40% rebate
• Year 8 - 30% rebate
• Year 9 - 20% rebate
• Year 10 - 10% rebate
with full property taxes being payable in 2028.
EXECUTIVE SUMMARY
The purpose of this report is to seek Council approval to provide property tax rebates for the 519 Broadway property. The owner has invested over $1 Million to demolish the former building and
construct a new office/retail building to house his optometry practice as well as additional space
for lease.
BACKGROUND
The Town has received a Community Improvement Plan application from the owner of the 519
Broadway property. The applicant notes that he was not able to submit the application prior to
this time as he was not aware of the program as this is his first time doing a project of this nature.
In terms of the previous building, it had been used by a number of restaurants over the years
and was very dated and in need of serious and significant repairs. It was also highly visible due
to its location along the gateway route into the Town and its status detracted from the attractiveness of the community.
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The construction of a new office building has enabled a longstanding business to grow in the community while also offering space for lease.
The application has requested the following investment support:
• Accessibility Renovation Grant
• Façade Improvement Grant: Street Facing
• Tax Increment Equivalent Grant Back Program
• Architectural Design Grant
• Legal and Registration Grant
• Permit Fee Grant Back Program
As the building is already completed, staff believe that the most applicable program is the Tax
Increment Equivalent Grant Back Program. This program rebates the increase in property taxes from the base or original assessment and the new assessment. In this case, the Town does not forgo any revenue just a portion of the new revenue created by the new development.
In reviewing this application, staff believe that it falls in the “High Level” category of the program
for the following reasons:
• Project improves the overall attractiveness of the streetscape/community
• Provides attention to detail and a high level of design
If approved, the property owner will be eligible for a 50% rebate of the increased taxes for the
first six years with the rebate decreasing by 10% per year until full taxes are payable in year 11.
The assessed value of the previous building was $264,000 in 2017 and this figure will be used
as the base assessment for the property. The future assessment will likely be around $1 Million.
COMMUNITY STRATEGIC PLAN
Theme 2.1 of the Community Strategic Plan identifies the need to Support new and existing
businesses and provide a variety of employment opportunities. The new Community
Improvement Plan was approved by Council in 2017 with the intent to support key investments in the community and approving this application will support a longstanding existing business in
the community.
CONSULTATION/COMMUNICATION
The application has been submitted by an existing property owner in the community and reviewed by the Economic Development & Marketing, Building, Planning and Finance
Departments. The new Community Improvement Plan was developed through extensive
consultation and input from the Development Committee and the community.
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FINANCIAL IMPACT/FUNDING SOURCE
There is no financial impact related to this report in 2017. Should Council approve the
application, a portion of the increased tax assessment will be rebated to the property owner over
the next 10 years starting in 2018 and finishing in 2027.
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Report Title Community Improvement Plan Application – 136
Broadway
Report No. DCS 17-32
Author Cephas Panschow
Meeting Type Council Meeting
Council Date OCTOBER 23, 2017
Attachments CIP Application
Page 1 / 3
RECOMMENDATION
THAT Council receive Report DCS 17-32 Community Improvement Plan Application – 136
Broadway;
AND THAT the 136 Broadway property be approved for the Tax Increment Grant Back Program of the Community Improvement Plan, related to enhancements of the property, at the High
Level, which offers the following growth related rebates:
• Years 1 to 6 - 50% rebate of the incremental tax increase
• Year 7 - 40% rebate
• Year 8 - 30% rebate
• Year 9 - 20% rebate
• Year 10 - 10% rebate
with full property taxes being payable in 2028.
EXECUTIVE SUMMARY
The purpose of this report is to seek Council approval to provide property tax rebates to the owner of the 132 Broadway property. The owner has invested over $2 Million to construct a new
building and retain 12 jobs in the downtown. The original, non-heritage building on the property
has been replaced with a new and attractive office building to enable an optometrist’s office in
the downtown core.
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BACKGROUND
The Town has received a Community Improvement Plan application from the owner of the 136
Broadway property. The applicant notes that he was not able to submit the application prior to
this time due to the extensive effort required to demolish the previous building and construct a new one.
In terms of the previous building, a number of uses operated out of the 136 Broadway property
including various restaurants. The building was also vacant for many years prior to a recent
restaurant use and its subsequent demolition and redevelopment. The following pictures illustrate the original building and the new building.
The owner has indicated that, despite the additional costs of rebuilding, it has always been his
preference to stay in the downtown in order to continue contributing to its vibrancy and diversity. This optometrist office has been located in the downtown since 1951 and this is the fourth move
they have made to accommodate their business needs.
The construction of a new office building has enabled a longstanding downtown business to
remain in the downtown and grow the business. In recent years, the business has grown from 10 employees to 12 employees with the potential to grow to 15 people in the future.
The application has requested the following investment support:
• Accessibility Renovation Grant
• Façade Improvement Grant: Street Facing
• Façade Improvement Grant: Alleyway
• Tax Increment Equivalent Grant Back Program
• Architectural Design Grant
• Permit Fee Grant Back Program
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As the building is already completed, staff believe that the most applicable program is the Tax Increment Equivalent Grant Back Program. This program rebates the increase in property taxes
from the base or original assessment and the new assessment. In this case, the Town does not
forgo any revenue just a portion of the new revenue created by the new development.
In reviewing this application, staff believe that it falls in the “High Level” category of the program for the following reasons:
• Project improves the overall attractiveness of the streetscape/community
• Provides attention to detail and a high level of design
If approved, the property owner will be eligible for a 50% rebate of the increased taxes for the
first six years with the rebate decreasing by 10% per year until full taxes are payable in year 11.
The assessed value of the previous building was $335,000 in 2015 and this figure will be used
as the base assessment for the property. The future assessment will likely be in excess of $1
Million.
COMMUNITY STRATEGIC PLAN
Theme 2.1 of the Community Strategic Plan identifies the need to Support new and existing
businesses and provide a variety of employment opportunities. The new Community
Improvement Plan was approved by Council in 2017 with the intent to support key investments
in the community and approving this application will support a longstanding existing business in
the community.
CONSULTATION/COMMUNICATION
The application has been submitted by an existing property owner in the community and
reviewed by the Economic Development & Marketing, Building, Planning and Finance Departments. The new Community Improvement Plan was developed through extensive
consultation and input from the Development Committee and the community.
FINANCIAL IMPACT/FUNDING SOURCE There is no financial impact related to this report in 2017. Should Council approve the
application, a portion of the increased tax assessment will be rebated to the property owner over
the next 10 years starting in 2018 and finishing in 2027.
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Report Title Huron Kinloss Fire Communications Contract
Report No. FRS 17-05
Author Jeff Smith, Fire Chief
Meeting Type Council Meeting
Council Date October 23, 2017
Attachments Agreement, Huron-Kinloss By-law #2017-100
Page 1 / 2 FRS 17-05 Fire Communications Huron Kinl
RECOMMENDATION
THAT Council receives report FRS 17-05 Huron Kinloss Fire Communications Contract;
AND THAT the capital costs incurred be debt financed with a term not to exceed five (5) years;
AND FURTHER THAT By-Law 4144 to authorize an agreement between the Town and the
Township of Huron-Kinloss for the provision of Fire Dispatch and Communications Services be
brought forward for Council consideration.
EXECUTIVE SUMMARY
The Corporation of the Township of Huron-Kinloss approached the Town of Tillsonburg for a
quotation/proposal for the provision of Fire Dispatch for the Ripley-Huron Fire Department.
After a comprehensive review and analysis, the Fire Chief and evaluation committee
recommended that the Proposal from the Town of Tillsonburg be accepted.
The agreement is for a five (5) year contract with an option for renewal for an additional
five (5) year period. The contract start date will be January 1, 2018.
Our success in obtaining this contract is in part due to our demonstrated ability to
successfully dispatch the Lucknow Fire Department utilizing Radio over Internet Protocol
(RoIP) technology. Lucknow Fire Department is also a fire department under the
jurisdiction of the Township of Huron-Kinloss.
There will be no staffing impact or changes as a result of this contract. The additional
emergency call volume (less than 100 emergency responses annually) and non-emergency call
volume (burn permits) can be accommodated well within our existing capacity.
The contract attached for approval is the standard template used by Tillsonburg Fire
Communications for our current customers, and has been signed by authorized representatives
of The Corporation of the Township of Huron-Kinloss. A copy of the Township of Huron-Kinloss
By-law #2017-100 authorizing the signing of an agreement with the Town of Tillsonburg for the
purpose of providing fire communications services is also attached for Council’s information.
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CONSULTATION/COMMUNICATION
N/A
FINANCIAL IMPACT/FUNDING SOURCE
To ensure competitiveness and being consistent with our existing pricing philosophy,
Tillsonburg offered a pricing structure of $2.13 per capita for the first contract year and a
fixed increase of 2.0% each year thereafter for a five (5) year period. The Township of
Huron-Kinloss will also be contributing $5000.00 towards the Capital costs incurred in year
1 of the contract.
Total revenue for the five (5) year period will be $41,489.68 (excluding tax) with
expenditures (capital purchase of equipment and licensing fees) for the same period of
$29,426.50. The net profit for the Town will be $17,063.18 over the five years of the
contract when the Huron-Kinloss capital contribution is added in. Any renewal period or
future contracts with the Township of Huron-Kinloss will not require any additional capital
outlay. Further, the capital equipment purchased, such as RoIP interfaces, network cards,
etc., will remain the property of Tillsonburg and can be re-used for future customers should
a renewal with the Township of Huron-Kinloss not be secured.
The capital requirements for this contract will be included in the 2018 Fire Department
Capital Program. It is recommended that the costs be debt financed with the annual
revenue received paying the principal and interest. It is further recommended that the debt
term matches the contract term at five (5) years.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
N/A
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Report Title Connecting Link Funding Program Designated Project
Report No. OPS 17-26
Author Eric Flora, P.Eng., CET, Manager of Engineering
Meeting Type Council Meeting
Council Date October 23, 2017
Attachments • Connecting Link Funding Application
Page 1 / 4
RECOMMENDATION:
THAT Council receive Report OPS 17-26, Connecting Link Funding Program Designated Project;
AND THAT Broadway Street Rehabilitation from the north Town limit to the approach
lanes south of the North Street intersection be endorsed as the Town’s project for the
Connecting Link Funding Application; AND THAT the submitted Application meets the requirements of MTO’s Connecting Links
Program as described in the Program Guide;
AND THAT a comprehensive Asset Management Plan including connecting links has been completed and publically posted;
AND THAT the municipality will comply with the conditions that apply to designated
connecting links under the Ontario Highway Traffic Act to ensure the safe and efficient
movement of provincial traffic; AND THAT the Application is complete and factually accurate;
AND THAT the Chief Administrative Officer be authorized to execute the declaration
statement within the formal application; AND THAT the funding source of increased construction costs in the amount $15,500
be referred to the 2018 budget deliberations.
SUMMARY
Connecting Link Funding Program
In late 2015, the Provincial government re-opened the Connecting Link Funding Program administered through the Ministry of Transportation to help financially support repairs and
reconstructions of Connecting Link designated infrastructure in some of the applicable 77
municipalities across Ontario. The Province provided $20 million in 2016-2017 to support 23
connecting link projects and $25 million in 2017-2018 to support 19 projects across Ontario.
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The Town submitted applications for the Broadway Street Rehabilitation as part of the first two intakes (OPS 16-02 and OPS 16-28), however the project was not selected for funding in either
year. The Province is now accepting applications for the next intake for projects with funding
increasing to $30 million in 2018-2019.
The objectives of the program are to make Connecting Link investments that:
• Address critical Connecting Link improvement needs;
• Extend the life of the asset; and
• Are cost effective and appropriate to address the Connecting Link need.
The program has a one-stage application process that is due on November 3, 2017. Projects
will be assessed on the basis of:
• Project criticality based on Connecting Link deficiencies and/or renewal needs;
• Project urgency based on stated 10-year deficiencies and risk assessment;
• Cost-effective and appropriate projects to address stated Connecting Link need;
• Appropriate project activities and costs under the Connecting Links Program;
• Supporting documentation: asset management plan, bridge inspection reports, detailed project proposal, engineering studies/plans, etc.; and,
• Potential coordination with adjacent, concurrent provincial highway projects.
The application requires Council endorsement, in the form of a Council resolution, for the project
being put forward for the funding program declaring the following as part of the submission:
• The application meets the requirements for the Connecting Link Program as described in
the Program Guide;
• The Town of Tillsonburg has a comprehensive Asset Management publically posted on-line;
• The Town of Tillsonburg complies with the conditions that apply to designated Connecting
Links under the Ontario Highway Traffic Act to ensure the safe and efficient movement of
provincial traffic; and
• The application is complete and factually accurate.
Designated Project - Broadway Street Rehabilitation
The designated project for the Connecting Link application is the Broadway Street Rehabilitation between the north Town limit and the approach lanes south of the North Street intersection (near
the south access of the Shell Gas Station located south of North Street). The project limits as,
shown in Figure 1 has slightly expanded southerly to incorporate the degraded approach lane
pavement.
In 2016, the MTO completed the rehabilitation of Highway 19 from Mount Elgin to Tillsonburg
north Town limit under MTO Contract 2016-3011. In 2017, Oxford County undertook servicing
and reconstruction work at the Broadway/North Street intersection. The proposed works along Broadway/Highway 19 will be comprised of full-depth road surface rehabilitation from the north Town limit southerly to the approach lanes south of the North Street intersection.
Based on the above, staff recommends the Connecting Link Funding Application be submitted in support of the full road segment from the north Town limit to the approach lanes south of the
North Street intersection, for a total length of 1.036km.
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CONSULTATION/COMMUNICATION
Based on feedback from MTO staff, there are no areas within our previous application that
requires improvement. The program was discontinued in 2013 and since its return in 2016, it
has been oversubscribed as the Ministry catches up on Connecting Link needs. MTO staff anticipates that this current intake of the program will reach further into the pool of applications.
The road resurfacing project will be completed under one contract.
FINANCIAL IMPACT/FUNDING SOURCE
For approved applications, the Ministry will provide funding for 90% of the eligible project costs
to a maximum of $3 million per project. Applicants will contribute 10% of the eligible costs and will be responsible for all ineligible project costs.
Based on the results of the geotechnical investigation, consultant recommendations on the
design and review by Town staff, the revised cost estimate for the expanded scope of proposed
work is $1,083,960. If the Connecting Link funding application is successful (announcements estimated by the Ministry is spring 2018), the Town will proceed to finalize the design and tender
the contract.
Should the application be successful and the application receive 90% funding, the remaining
10% ($108,400) of the project would partially be funded from the $92,900 earmarked in reserves for the Broadway Street Rehabilitation as identified through report OPS 17-10, with the
remaining $15,500 brought forward as part of the 2018 budget deliberations.
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Report Title July-September 2017 RCP Departmental Activity
Reports
Report No. RCP 17-44
Author Rick Cox, Director of Recreation, Culture & Parks
Meeting Type Council Meeting
Council Date October 23, 2017
Attachments
• Jul-Sep 2017 Activity - Recreation Programs &
Services
• Jul-Sep 2017 Activity – Culture & Heritage
• Jul-Sep 2017 Activity – Parks & Facilities
Page 1 / 1 RCP 17-44 - July-September 2017 RCP Depa
RECOMMENDATION
THAT Council receive Report RCP 17-44 – July-September 2017 RCP Departmental Activity
Reports for information.
EXECUTIVE SUMMARY
Attached are activity reports from the Recreation Programs & Services Division, the Culture &
Heritage Division and from the Parks & Facilities Division. These updates are provided for
Council’s information.
CONSULTATION/COMMUNICATION
N/A
FINANCIAL IMPACT/FUNDING SOURCE
N/A
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
Goal 1.2 of the CSP speaks of the need for Communication & Collaboration. By providing regular activity updates to Council, the Department is contributing to achieving this Goal.
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eport Title July -September 2017 Activity – Recreation Programs &
Services
Report No. RCP 17-44
Author Janet McCurdy, Recreation Programs & Services Manager
Meeting Type Council Meeting
Council Date Oct 23, 2017
Attachments
Page 1 / 5 Jul-Sep 2017 Activity - Recreation Progr
BUSINESS SERVICES TEAM
The Business Services Team is responsible for:
• administration;
• customer service & reception;
• advertising, merchandise & vending sales;
• marketing;
• program registration; and
• facilities bookings & rentals
Administration
The new recreational software has been awarded to the company Legend Recreational
Software. Currently, the town and Legend are reviewing contract details with a hopeful
implementation date of January 2018.
F.A.R.E. (Fee Assisted Recreational Experiences) has 56 families registered. Use of the Lake Lisgar Waterpark and registration for aquatic programs and summer camp programs were
popular. Currently, there is $2,583.83 left in the F.A.R.E. program.
The annual Duplicate Bridge Club tournament was required to move to a new venue Westfield
Public school due to the NHL event. The Club was very pleased with the weekend at the school
and the amenities available to them.
Programs & Facilities
2017/2018 Seasonal arena contracts have been booked, signed and returned. Both arenas have
been booked solid weekday evenings as well as weekends.
2017 Dog Show was a success.
Two Tournaments were run by new coordinators this season. Both were happy with the success of their first tournaments and are looking to book again for next year.
Only 3 large events in the Auditorium this quarter, some weekends not available due to the large
events happening on our grounds such as the Tillsonburg Fair(July 17th – July 23rd) and the NHL
Fan Arena( August 9th – August 15th). The Tillsonburg Fair booked $6,046.00 worth of facilities and the Fan Arena also reserved $16,057.50 worth of facilities for their weekend of outdoor and indoor activities.
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Page 2 / 5 Jul-Sep 2017 Activity - Recreation Progr
Sales & Services
Fall Brochure was available second week of August. The cost for this brochure was $4,542.00
with 9,000 brochures inserted in the Tillsonburg News at a delivery charge of $ 369.00. Fall
brochure advertising revenue totalled $3,382.00
Summer events included Ribfest, Tillsonburg Fair, Horse show and NHL Fan Arena. Relay for Life did not have an event this year.
NHL Fan Arena was a success. All staff worked together to ensure that event requests were
fulfilled. Gala evening was well attended.
Special Event organizers like the improvements in the park with the band shell and path and
open field of vision from removing the berm makes site planning easier.
Girl Guide lake Lisgar cleanup, Zombie Walk and Tillsonburg Amazing Race events are
scheduled for the end of September.
LOOKING AHEAD TO THE NEXT QUARTER
Administration
The upcoming recreation software implementation will require detailed set up and training of key staff. This will be the main focus for the 4th quarter.
Programs & Facilities
Tillsonburg Minor Hockey Rep and A/E Tournaments – 2 full weekends of games have been
booked.
Tillsonburg Hurricanes hosting 2018 GMHL Showcase – all teams from the GMHL will be represented in Tillsonburg at this event.
Sales & services
Continue to develop the store with more variety of recreation and branded merchandise
including more variety in swim suits, water fitness equipment, branded hats and children’s items.
2018 Winter Brochure will be delivered early December
AQUATICS TEAM
The Aquatics Team is responsible for:
• swimming instruction;
• indoor pool lifeguards;
• waterpark lifeguards;
• aquafit programming;
• drowning prevention outreach programming;
• lifeguard competition and synchronized swimming teams.
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Page 3 / 5 Jul-Sep 2017 Activity - Recreation Progr
September Registration Numbers
Registration for September programming is going well with the specialized areas such as
Junior Lifeguard Club, Lifesaving Sport and Synchronized swimming seeing an increased
number of registrations in comparison with last year. Cycling classes are filling quickly and
new participants are being drawn to the facility through this program.
Specialty Training
This summer, staff were given the opportunity to participate in an in-house AQX (Aqua Fit)
Instructors Course. Four staff were certified AQX Instructors and two are continuing their
mentoring process to complete the course.
July 4th the Leadership Team from the Lifesaving Society provided an area update clinic at the Community Centre for Provincial Trainers wanting to prepare for the new Lifesaving Society curriculum. Participants from Ingersoll and London attended.
Programming at Lake Lisgar Waterpark
The Lake Lisgar Waterpark 2017 season was a challenge for programming. With 9 closures
due to weather and 41 early closures due to water clarity issues it is not surprising revenue
goals were not met. Even though there were issues affecting the water clarity, in general the weather was also a major contributing factor. The highest attendance day for 2017 season
was 702 patrons but the average daily attendance was184. The swim attendance was down
for the season but the facility itself was utilized every morning for programming that had been
relocated during the Indoor Pool closure. 424 Participants enjoyed swimming lessons at Lake Lisgar Waterpark three times a week generating over $20,000 in revenue just shy of the
previous year’s revenue of $23,000.Total attendance for 2017 – 15,448.00. One area of
major concern is our patrons experience this year at Lake Lisgar Waterpark with the shortened
hours. There will need to be major marketing to win back customers in 2018.
Aquatic Staff
Staffing expenditures were down due to the lack of work hours available which affected staff
morale. University and College Students were extremely disappointed with the lack of hours
available as they were hoping to fund their educational needs through their summer position
with the Aquatics Department. Coupled with shortened work hours due to operational issues, staff had to work numerous days in a row just to obtain at least 30 hours per week. The
number of staff hired this year was one of the smallest staff groups the Aquatics Department
has historically experienced. Once the indoor pool reopened the programming was minimized
to just three days a week and one evening which was not well received by our patrons. With a
small staff complement, scheduling becomes a challenge for the employee and the employer.
Fall staffing is also at an all-time low. The department started the season off with just 11
Lifeguards and Instructors which is not enough to cover all of our advertised programming.
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Page 4 / 5 Jul-Sep 2017 Activity - Recreation Progr
For Fall 2017 Saturday Swimming Lessons and Cycling were cancelled to help offset the lack of staff. The Aquatics Department is working hard to find a solution through course cost cuts,
social media representation, school partnerships and additional media promotions
LOOKING AHEAD TO THE NEXT QUARTER
Swim to Survive
Thames Valley District School Board has once again committed to providing Grade 3 students with the three fundamental skills to prevent a drowning through our Lifesaving Society Swim to
Survive Program. Twenty Six Grade three classes will be booked in over the next two
quarters.
Staff Recruitment
This continues to be an area of concern for the Aquatics Department. Brainstorming for
creative programming that attracts 16 year olds that can swim is a definitely a huge challenge
but one that must be solved to continue our programming. Separate Schools and Specialized
School Boards are the target areas currently being investigated to ensure they are aware of
our Aquatics careers and the skills achieved in these positions.
PROGRAMS TEAM
The Programs Team is responsible for:
• dry-land fitness instruction;
• health club operations;
• adult co-ed sport league programming;
• youth sport programming; and
• summer camp programming.
Youth Programming:
Summer camp 2017 surpassed the revenue achieved to previous years for the third year in a
row with this year being the first our team has successfully stayed within budgeted staffing costs.
This summer the camp program was expanded to two separately programmed camps for ages
5-8 year old and 9-12 year olds. We also planned several successful ‘new’ programming additions that included a Canada 150 Expedition bus trip to Niagara Falls, Bring Your Bike to
Camp Day and separate junior and senior bus trips that were all well enjoyed. Our summer
camp received many compliments this summer with the restructuring and added programming.
3 summer bus trip to the Grand Bend Huron County Playhouse, Toronto Zoo and the Toronto
Blue Jays were all sold out. The Blue Jays game was the second time we attended this summer and it should be noted 30 members of the community approached us to run a second trip to the Rogers Centre.
Adult Programming:
Presently our Adult Program revenue is almost 25% over the current target for third quarter.
Following the trends of previous years, our Adult Recreational and Competitive Volleyball has
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Page 5 / 5 Jul-Sep 2017 Activity - Recreation Progr
sold out for fall season bringing in more third quarter revenue than any other program. Adults participated in adult fitness throughout the summer for the second year in a row .
September morning and evening fitness programming registrations are higher than September
2016’s participation levels:
Health Club:
Health Club memberships are approximately 25% short of the third quarter closing goal. Members were vocally unhappy with their membership experience this summer. Many
complained about the indoor pool closure, combined with the Sunday closings along with the
four day closure of the Health Club for the NHL event.
LOOKING AHEAD TO THE NEXT QUARTER
Our team will be offering a Health Club Membership sale September 15 – October 15 2017 to
draw in new memberships for the cold weather season and maintain the membership base
whose memberships expire this fall in hopes of increasing the Health Club’s revenue in fourth
quarter.
Additionally a bus trip, 3 PA Day camps, and five after school programs are being provided for Youth this fall with all after school programs displaying already enough registration to run.
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Report Title July – Sept. 2017 Activity Report - Culture & Heritage
Report No. RCP 17-42
Author Patricia Phelps, Culture & Heritage Manager/Curator
Meeting Type Council Meeting
Council Date October 23, 2017
Attachments
Page 1 / 3 Jul-Sep 2017 Activity - Culture & Herita
ACTIVITY REPORT July to September 2017
The museum’s active schedule during this Canada 150 year continued through the third
quarter. The quarter began with July 1st celebrations throughout the community and at the
museum with an Open House and Fun Fair on the lawn. Considerable staff time was spent on these special Canada 150 – Canada Day events.
Staff time was also spent on the packing and returning of the 161 pieces of Canadian Art that comprised the Hevenor Collection. The exhibit finished during this quarter and
condition reports were completed on all pieces before they were returned to Dr.
Hevenor. No damage or change in condition was noted on any of the pieces that had
been on display.
ATTENDANCE UPDATE
Third quarter attendance figures show a significant increase over the same quarter of
2016. This increase can be attributed to the Hevenor Art show, the Bridal exhibit, as
well as, an exceptional crowd for Canada Day activities. Over 1,000 town citizens
participated in the museum’s Canada 150 celebrations. The increased numbers for a second quarter in a row places the museum in a good position moving into the fourth
quarter. Typically the last quarter is the busiest, so it is anticipated that we should meet or
possibly surpass last year’s attendance figures.
2017 BUSINESS PLAN
Q1 Q2 Q3 YTD Q1 Q2 Q3 YTD Q1 Q2 Q3 YTD
Admissions 362 408 497 1267 279 561 509 1349 311 934 912 2157
Programs 27 0 245 272 10 41 507 558 27 290 341 658
Events 218 2874 2322 5414 343 933 2523 3799 288 1000 2867 4155
Tourism & Historical
Information Services 383 418 417 1218 293 384 402 1079 302 436 373 1111
Members & Volunteers 401 547 445 1393 480 581 424 1485 455 529 517 1501
Room Rental Visitors 592 444 228 1264 418 320 109 847 398 217 240 855
QUARTERLY TOTAL 1983 4691 4154 10828 1823 2820 4474 9117 1781 3406 5250 10437
2015 2016 2017
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Page 2 / 3 Jul-Sep 2017 Activity - Culture & Herita
The exhibition “Plein Air to Abstraction: The Hevenor Collection of Canadian Art”
continued into the third quarter. Running until July 16, the exhibit proved extremely
popular right up until the last day, bringing visitors from all over the surrounding area.
Two new exhibits were hosted in the Pratt Gallery during this quarter. “Say Yes to the Dress: 150 years of Bridal Fashions” highlighted the museum’s collection of historic
wedding gowns along with more contemporary gowns on loan from Tillsonburg residents. The exhibition ran from July 30 until September 3 and featured a gown from each decade
starting with the 1860’s continuing through 2017. The exhibit also offered a “hands on”
component with an opportunity for visitors to try on a dress from Theatre Tillsonburg’s
costume collection which they had loaned to the museum for the duration on the show. The
exhibit was very popular with the general public and also resulted in three group tour
bookings; two from Tillsonburg and a group from London who planned a visit to
Tillsonburg especially to take in this display. The second exhibit “Where Honour
Leads We Follow: Oxford’s Own Goes to War” opened in the Pratt gallery in September and will run into the fourth quarter. This is a travelling exhibit created by the Woodstock
Museum NHS and is part of The Oxford Remembers – Oxford’s Own WWI
commemorative project. Artifacts from the museum’s collection are included in the exhibit, along with information about Company C of the 168th Battalion Oxford’s Own which
consisted of men from Tillsonburg. The museum is listed on the title panel as a contributing
partner of the exhibition.
Programing in the form of a Trousseau Tea and Guided Tour accompanied the Say Yes to the Dress exhibit. This event was sold out with 40 ladies enjoying both the tea and
personal guided tour of the exhibit. Programming for the WWI exhibit will occur in the
fourth quarter.
Other successful programs during this quarter included Yoga on the Lawn, the Tillsonburg
Cruisers Car Show and the Historical Society’s summer Concert Series all hosted on the
lawn. The yoga evenings saw an average of 20 participants each Thursday during July and
August, while the Sunday concert series hosted an average of 200 people each evening
throughout the summer. The car show was hosted in September with more cars
participating than last year bringing visitors from all over the County thus exposing the
museum to a different clientele.
Summer staff conducted the museum’s Oh Canada Summer Fun Camp during July and
August. Camp ran for six weeks with each week highlighting a different part of Canada in celebration of Canada 150. Although enjoyed by those who attended, camp was not full to
capacity. Tillsonburg has an increasing number of summer camps offering specialized
programs (i.e. basketball, yoga, dance camps). It is believed that these programs have
impacted museum camp numbers and whether or not the museum offers a summer camp
in the future needs to be evaluated.
The major event of the quarter was Canada Day activities. Culture & Heritage staff was
involved with events both at the museum and with town-wide celebrations. All events were deemed a success. The museum saw 1,167 visitors on Canada Day who toured
Annandale House and took in the Hevenor Art Show. New this year to the fun and
games on the lawn was the opportunity to create your own “Plein Air” painting. Over 900
citizens attended the Canada 150 Family Picnic in Memorial park with the number
increasing to over 2,000 for the fireworks spectacular in the evening.
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Page 3 / 3 Jul-Sep 2017 Activity - Culture & Herita
During the quarter the museum accepted 15 items from 8 donors into the permanent
collection. One of the donors was the great, great granddaughter of E.D. Tillson who
donated a collection of family photographs from the E.V. Tillson line. The collection
included images of town lawyers Victor and Ted Tillson. In fulfilling the role of collecting Tillsonburg’s history, the museum also accepted an autographed program from the
recent Hockey Night in Tillsonburg event, thus insuring this event will be documented
for future generations.
Work continues on inputting collection records into the database. A new volunteer was
trained on the project during the quarter. To date 2,322 object records and 1,423 photograph records have been entered. This is a large project and it will take several
years to enter the old records. Any current donations are catalogued directly into the
database, so once the backlog of records has been added the project will be complete. The Linton Collection (a significant archival collection), noted in the Q1 and Q2 reports
continues to be catalogued.
The history gallery spaces within Annandale House were changed during the quarter.
Happy Feet a display highlighting Tillsonburg’s shoe industry which features shoes from the collection as well as interior and exterior photographs of the Tillsonburg Shoe
Company was installed in the third floor. The second floor gallery room features the
history of laundry day with the display “Squeaky Clean.” The display also showcases tools and implements used for household cleaning.
The Collections and Exhibition Specialist attended a training workshop hosted by the
Haldimand Norfolk Cultural Association entitled : “The Big Move… Lessons learned in
Deaccessioning for the relocation of the Fanshawe Pioneer Village Permanent Collection.”
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Report Title July - Sept 2017 Activity – Parks, Cemetery & Facilities
Activity Report
Report No. RCP 17-44
Author Corey Hill, Manager of Parks & Facilities
Meeting Type Council Meeting
Council Date October 23, 2017
Attachments
Page 1 / 3 Jul-Sep 2017 Activity - Parks & Faciliti
ACTIVITY REPORT (July - Sept 2017)
SPECIAL EVENTS
Canada Day – July 1 celebration activities took place at Station Arts, Gibson House, Annandale House &
in Memorial Park/Celebration Plaza. Festivities included a breakfast, picnics, live music as well
fireworks. Facilities and Parks staff supported the events through garbage collection/disposal, delivery
& pick-up of tables/chairs, setting up barriers for the fireworks, configuration of picnic tables as well as
site clean-up.
Dog Show - The Dogshow took place in July on the Memorial Arena floor. To prepare for this event
Facilities supplied and set-up numerous tables and chairs. There was also cleanup after the event.
Ribfest - Ribfest took place in July and was located in Memorial Park. This even was supported by the
Parks by distributing garbage receptacles throughout the park and relocating picnic tables. Facilities
assisted in the Park’s clean-up following the event.
Tillsonburg Fair – The fair took place in July in Memorial Park. Some site preparations and clean-up was
performed. This year there was a Comic-con held in the Memorial Arena that required extensive set-up,
logistical planning and clean-up by the Facilities team.
NHL Event – The 100th Anniversary of the NHL Tour was in Tillsonburg in August. Hosting the 3 day
event took extensive advanced site and logistical planning and was an “all hands on deck” approach
from both Facilities and Parks staff. The event included onsite food/beverage vendors, publically
accessible NHL Tour museum/features, a Gala Dinner, public breakfast and various facility room
bookings. Although overall attendance for the event was less than expected, the site/facility/grounds
preparations were well planned and successfully delivered. Parks staffs were responsible for garbage
and recycling collection/disposal and Facilities staff enhanced the grounds beautification for the event
and supported all onsite logistical requirements as well as site clean-up.
Seniors Centre Bridge Tournament - held the same weekend as the NHL event, the tournament was
moved to Westfield Public School. This change required Facilities staff to deliver card tables and chairs
to the school for set-up and return them following the event.
Horse Show – the Horse Show took place in August and required Parks staff to relocate bleachers and
perform site clean-up.
Shriner’s BBQ – The Shriners BBQ took place in September and required the set-up of 400+ chairs and
60 tables in the Memorial Arena.
CAPITAL PROJECTS
Memorial Park – Construction of the Celebration Plaza Bandshell, the main pathways and the sundial
were partially complete by July 1 and fully completed by the NHL event in August.
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Page 2 / 3 Jul-Sep 2017 Activity - Parks & Faciliti
Roofing Projects – Community Centre roofing projects (4 sections) were completed in August.
Arena LED Conversion –LED conversion project for the Memorial and Community Arenas were completed
in July/August.
Cemetery Master Plan – Concrete work around Columbaria #1 & #2 was completed in September.
Community Center Pool Tile Replacement – The tile replacement was not completed due to quotes being
cost prohibitive.
Indoor Pool Work – Throughout July & August, the indoor pool was emptied, the basin was acid washed
and grouted and the deck was painted. The bleachers were also removed. The pool was filled and re-
opened in September.
Carroll Trail Repairs – The Tender to repair the Carroll Trail was issued and awarded to Courtland
Property Maintenance. Work commenced in September and will continue into Q4.
Joy Mausoleum Restoration – The restoration of the Joy Mausoleum façade was completed and
restoration work on the remaining mausoleums will continue into Q4.
Outdoor Pool Repairs – Upon the water park closure, the required TSSA repairs of the slide were
reviewed with Acapulco Pool’s Slide Mechanic and repairs to be completed in Q4.
Dog Park – The final design of the dogpark was completed and perimeter and interior fencing was
quoted on and awarded to Simpson’s Fence. Site clean-up and preparation was completed by Parks
team. Fencing work to commence in Q4.
CSC Server Room Water Stack – Multiple site meetings occurred and a customized solution was created
and approved to shield potential leaks from the the water piping in the CSC server room from the IT
equipment. The work was awarded to T.A. Thompson and work is to commence in Q4.
FACILITIES TEAM ACHIEVEMENTS
Lake Lisgar Water Park – Facilities staff were heavily involved in the operations of the water park and
trouble-shooting water clarity issues that were created by the basin paint chalking. Park closure and
shut-down was completed following Labor Day.
Memorial Arena Ice - Commencing in September, Facilities staff prepped the Memorial Arena to make
ice for the upcoming hockey season. The ice making process takes approximately 2 weeks. Painting of
the ice was completed by Facilities staff including all lines and logos.
Seniors Centre – Repairs, painting and cleaning was completed in the Seniors Centre during their
summer closure.
Dressing Room #4 –cubicles were repaired and repainted for the GMHL’s Tillsonburg Hurricanes.
NHL Event Preparations – Significant interior painting and signage repairs were completed by the
Facilities team in preparation for the NHL event. Additionally, enhanced beautification of the grounds
around the Community Centre were planted, maintained and watered by the Facilities team.
Corporate Office Reconfiguration – Facilities staff completed a significant office reconfiguration at the
corporate office. This required removing all cubicle walls, moving desks and office furniture and
reinstalling the walls in a new configuration.
Staffing – The Chief Operator position was filled by Carl Kristensen and the Facility Supervisor by Karen
Patenaude. Both were internal promotions and commenced in their new roles in September.
Backfilling and PT Facility Operator staff recruitment will occur in Q4.
PARKS & CEMETERY ACHIEVEMENTS
Enhanced Beautification – Enhanced beautification program continued and downtown urns were re-
planted with fall mums in September.
Tree Removals – Tree removals identified through ACR and/or inspection continued via contractor. A
major wind storm in the summer resulted in extensive clean-up across town.
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Page 3 / 3 Jul-Sep 2017 Activity - Parks & Faciliti
Trans Canada Trail Opening – The new section of TCT commencing at Tillson Ave and continuing east for
22 kms was officially opened for public usage.
TCT Opening – New Trans Canada Trail opened for public use and Parks staff will commence maintaining
the 22kms of new trail in Q3.
Baseball Tournaments – Multiple baseball tournaments were hosted on the Annandale/Kiwanis baseball
fields. Parks staff groomed the fields, ordered portable toilets, put out extra garbage receptacles,
collected garbage and responded to service issues as required.
Looking ahead to 2017 Q4
• Carroll Trail Repairs to completed
• Seasonal Ice use including multiple hockey tournaments
• John McKay Invitational Figure Skating Competition
• New Year’s Eve events
• Fall cleanup at Cemetery
• Removal of BIA benches
• Set-up of toboggan hill ropes, signs and straw bales
• Winterizing baseball facilities & irrigation systems
• Completion of grass-cutting contracts
• Commencement of snow removal contracts
• Mausoleum restoration completion
• Enhanced Beautification flowerbeds to be prepped for winter
• Downtown flower urns to be removed
• Enhanced Beautification summery report to Council
• Fall baseball field repairs, edging and ground maintenance to be completed
• Dog park fencing to be installed
• Water Park TSSA work on slide to be completed
• CSC server room work to be completed
• Facilities staff recruitment to be completed
• Parks & Cemetery seasonal staff will finish their contracts
• Preventive roof maintenance on Town Facilities
• Facilities staffing recruitment
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Report Title Senior Centre Software Agreement
Report No. RCP 17-46
Author Rick Cox
Meeting Type Council Meeting
Council Date October 23, 2017
Attachments • Letter from the Board of Directors of The Senior
Centre
Page 1 / 2 RCP 17-46 - Senior Centre Software Agree
RECOMMENDATION
THAT Report RCP 17-46 –Senior Centre Software Agreement for information;
AND THAT Council authorize staff to adjust the 2018 Transfer Payment authorized under the Memorandum of Agreement to offset the annual cost of two seat licenses for new recreation
management software;
AND THAT Council authorize staff to adjust the 2019 Transfer Payment authorized under the
Memorandum of Agreement to offset the annual cost of one seat license;
AND THAT Council directs staff, in consultation with the Senior Centre Board of Directors, to
prepare and bring forward an updated Memorandum of Agreement for Council’s consideration
prior to the end of May, 2018.
EXECUTIVE SUMMARY
Under the existing Memorandum of Agreement, the Town provides the Senior Centre with access to the Town’s recreation management software (RMS). The Town does not charge for
this access. With the Town changing software, this arrangement is no longer practical. The
Senior Centre is investing in its own software contract, but has asked that the Town fund the
annual licensing costs.
BACKGROUND In the 2011 Memorandum of Agreement (MOA) between the Town and The Senior Centre, the
Town commits to providing access to the RMS of the day (CLASS):
1.1(d) The Town agrees that the Senior Centre personnel shall continue to have access
to the following software applications: CLASS, WEBB. Further, the Town agrees that the
existing internal telephone system shall continue to be provided free of charge for the staff and executive of the Senior Centre proper. Due to operational restrictions, Lotus
Notes can no longer be provided to the Senior Centre proper.
As it is no longer supported by the vendor after November 2017, CLASS is being replaced by a
new RMS (LegendWare) and therefore the current access model is no longer available for the
Town to offer the Senior Centre. Staff have been keeping the Centre’s Board informed about the need to make other arrangements and about the Town’s process to identify and procure an
alternative.
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Page 2 / 2 RCP 17-46 - Senior Centre Software Agree
The Senior Centre Board of Directors has decided to also implement the LegendWare software, but it cannot be done as a shared installation. CLASS was paid for by the Town with an annual
site license cost regardless of the number of accounts. LegendWare uses a seat license model,
and therefore there will now be an annual cost for 2 user accounts at the Senior Centre that has
not been needed before. The cost is $169/month per seat, so the total annual cost for the Senior Centre’s needs is $4,056.
Under the MOA, the Town provides the Centre with an annual Transfer payment equal to a
portion of the annual Provincial Grant:
4.0 TRANSFER PAYMENT
The Town of Tillsonburg shall obtain the annual grant from the Ministry of Health and Long-Term Care Elderly Persons Centres Budget. The actual costs highlighted in this
agreement shall be reimbursed to the town on a quarterly basis. The Senior Centre shall
submit the annual financial statements and cash balances to the Town of Tillsonburg no
later than March 31, of each year. The Town shall credit the Senior Centre account for the
value of $31,000 annually unless the annual grant is reduced from the 2011 level of $42,700. Should the annual grant change, either be reduced or increased, then a
meeting is required to review the change and its distribution. Such a meeting to be held in
a timely matter.
The Board of Directors has asked that in the spirit of the existing agreement the Town assist the
Centre to offset this new cost as it is a business expense their operations have never had to support. The Centre will pay for the one-time implementation costs of LegendWare through use of their savings.
FINANCIAL IMPACT/FUNDING SOURCE
Staff recommends that the Town support the annual license costs for two seats in 2018 and one
seat in 2019 to allow the Senior Centre to gradually incorporate this new operational cost into their revenue streams. The easiest mechanism to accomplish this is by adjusting the transfer
payment. An offsetting reduction in the amount available in 2018 and 2019 for facility
maintenance within the Senior Centre will ensure that the net impact to the general taxpayer is
nil.
If Council supports this recommendation, the 2018 budget will include a transfer payment to the Senior Centre of $35,056 (instead of $31,000) and the 2019 budget will include a transfer
payment to the Centre of $33,028, unless other changes are incorporated into the revised
agreement coming to Council in 2018.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
This report provides information in alignment with the following Objectives of the Community Strategic Plan:
• Objective 1 – Excellence in Local Government
• Objective 2 – Sustainable Economy
• Objective 4 – Culture & Community
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Report Title Enhanced Beautification – Program Summary
Report No. RCP 17-49
Author Corey Hill – Manager of Parks & Facilities
Meeting Type Budget Meeting
Council Date October 23, 2017
Attachments • RCP 17-17 - Enhanced Beautification Program – Updated
Page 1 / 3 RCP 17-49 - Enhanced Beautification - Pr
RECOMMENDATION
THAT Report RCP 17-49 – Enhanced Beautification – Program Summary be received for
information.
EXECUTIVE SUMMARY
An enhanced town-wide in-house beautification program was recommended by the Heritage,
Beautification & Cemetery Advisory Committee (HBCAC). This service level increase was approved by Council as a trial year (2017) for enhanced beautification working within a net budget of $25,000. The program was to be reviewed in the fall of 2017 for effectiveness and be re-
evaluated at that time for future viability.
BACKGROUND
To meet the service level within a net budget of $25,000, the following list of locations were
approved by Council to be enhanced:
Town Gateways (Hwy 3 & 19)
12 Downtown Flower Urns
LLWP & Summerplace
Oxford & Broadway Parkette
Skatepark/Pumptrack
Fourth to North TCT Gateway (Fourth St)
Mineral Springs
Clock Tower
The program commenced in May 2017 and included cleaning the above locations and prepping the sites for plantings. This was a lengthy process due to the poor shape of the garden beds and the
fact they had not been properly maintained for many years (or not at
all). In addition, the Horticultural Society embarked on a campaign
to engage local businesses to donate funds to cover the costs of the flowers in the downtown urns. They were successful in raising
sufficient funds for all 12 urns. This reduced the supplies budget
resulting in the ability to invest in more plantings at the other
locations.
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As the summer came to an end, the BIA offered to supply fall mums
to be planted in the downtown urns in replacement of the annuals. This was accomplished with no additional cost to the Town other than staff time, which was already allocated to the program, to pull the annuals and plant and maintain the mums.
Parks staff planted, maintained, weeded and watered the flowerbed
locations and downtown urns daily throughout the program. Throughout the season, Parks staff were approached by dozens of citizens who were very complimentary of the enhanced beautification
initiatives and wanted to pass along their support and desires for this program to not only
continue, but be enhanced in future years. Staff also received specific comments about other
sites that were not beautified (i.e. – Bert Newman Park) needing similar attention so they could look as good as the sites that were enhanced.
The transformation at the locations was significant as shown below:
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The following is how the budget was allocated and actuals to the end of the program (Nov 1,
2017);
The enhanced beautification program was delivered under the approved $25,000 budget at a total cost of $23,643. The savings were primarily
achieved through not requiring as much commercial gardening equipment
as was allocated in the original budget. It should be noted that that the Parks team
allocated approximately 16 hrs/weekend of
additional horticultural work to maintain and water the locations and downtown urns on weekends. These hours were absorbed into the existing Parks &
Cemetery operational staffing complement. This staffing
arrangement was required for the success of the enhanced
beautification program, but did result in delayed Parks & Cemetery responsiveness to other Town areas and related service requests such as ACRs.
CONSULTATION/COMMUNICATION The creation of the program and budget was completed in consultation with the Town’s Fleet
Department, representatives of the BIA and the Horticultural Society.
FINANCIAL IMPACT/FUNDING SOURCE
The 2017 program was delivered within allocated budget. If the program is extended beyond
2017, the fleet equipment would need to be re-evaluated as the truck was and trailer were temporary allocations specifically for the 2017 trial year.
COMMUNITY STRATE,GIC PLAN (CSP) IMPACT This report provides information in alignment with the following Objectives of the Community Strategic Plan:
• Objective 1 – Excellence in Local Government
• Objective 2 – Sustainable Economy
• Objective 4 – Culture & Community
Cost Description Budget Actual
Supplies (flowers/mulch, top soil etc) $11,940 $11,836
Fleet (truck & water trailer) $3,300 $3,300
Commercial Gardening Equipment $2,500 $500
Staffing (Seasonal Parks & Cemetery Operator) $17,000 $17,807
Hort Society Contribution -$1,600 -$1,600
BIA Contribution -$7,000 -$7,000
Reduction in Contract Costs -$1,200 -$1,200
TOTAL $24,940 $23,643
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Report Title Enhanced Beautification Program - Updated
Report No. RCP 17-17
Author Corey Hill – Manager of Parks & Facilities Rick Cox – Director of Recreation, Culture & Parks
Meeting Type Council Meeting
Council Date February 13, 2017
Attachments •
Page 1 / 3 RCP 17-17 - Enhanced Beautification Prog
RECOMMENDATION
THAT Report RCP 17-17 - Enhanced Beautification Program – Updated be received for information;
AND THAT Council authorize staff to implement the enhanced beautification program for 2017 as
outlined in the report.
EXECUTIVE SUMMARY
An enhanced town-wide in-house beautification program is a service level increase that was
recommended by the Heritage, Beautification & Cemetery Advisory Committee (HBCAC). This updated report is in response to a Council resolution to create a one year (2017) plan for enhanced beautification working within a net budget of $25,000. The program will be reviewed in the fall of 2017 for effectiveness and be re-evaluated at that time for future viability.
BACKGROUND
Through presentations from the HBCAC, consideration of implementing an enhanced Town-wide in-
house beautification program through the 2017 budget process was requested. This program
proposed to include the base scope of work currently contracted out as a part of the garden bed maintenance contract plus enhanced services. RCP staff, with the assistance of Operations staff,
prepared an implementation estimate that included the operational and capital impact of the
enhanced program. This proposal was a 2 year trial program (2017 & 2018) and was detailed in
Report No. RCP 17-09. Upon review of that report, Council resolved for staff to revise the enhanced beautification model and determine what service level increase could be achieved with a net budget of $25,000.
To determine the service level that was possible for a net budget of $25,000, a smaller list of
locations to be beautified was established, the number of downtown flower urns was reduced, the
quantity of supplies and staffing required to perform the revised scope of work was adjusted and all capital expenditures were omitted. The reduced list of Town locations that could be enhanced, over and above existing contracted spring clean-up, within the budget parameters are as follows:
Town Gateways (Hwy 3 & 19)
12 Downtown Flower Urns
LLWP & Summerplace
Oxford & Broadway Parkette
Skatepark/Pumptrack
Fourth to North TCT Gateway (Fourth St)
Mineral Springs
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Page 2 / 3 RCP 17-17 - Enhanced Beautification Prog
Clock Tower
The Community Centre is not listed within this scope of work, but will be enhanced as a part of the existing Facilities operational budget. The revised scope of work would be completed by a new horticultural staff seasonal position from mid-April through mid-October and be augmented by and
supported within the existing Parks & Cemetery full-time, seasonal and summer student staffing
complement.
In addition to the staff, there will be costs for plant and landscaping materials, mulch, and some additional gardening equipment. The plan is to reassign the current Parks & Cemetery 1-ton truck to
the horticultural position and temporarily back-fill the 1-ton with a ½ ton truck that is tentatively
scheduled to be removed from the Town fleet and replaced with a new truck. This ½ ton truck
reassignment is dependent on the Fleet vehicle replacement budget being approved and implemented. The watering trailer exists within Town fleet and would be refurbished and assigned to the Parks Division for the 2017 season.
The garden bed maintenance service that is currently contracted out consists of basic garden bed
clean-up in the spring, optional weeding throughout the season as well as an hourly rate for
additional work as specified by the Town. There is no planting of new flowers/shrubs/beautification within the scope of work of the contract unless authorized by staff. The Town is under contract until
the end of the 2018 season for these services and would need to honor the spring clean-up
commitment for 2017 & 2018 and continue select discretionary spending through the contractor.
However, there are some optional service costs that have historically been paid to the contractor (approx. $1,200/year) that can be reallocated within the horticultural scope of work. It is important to note that the remaining locations as identified for beautification in Report No. RCP 17-09 will not be
enhanced beyond the basic contracted spring clean-up and maintenance as was provided in 2016.
In addition to the above, the downtown flower urn initiative would be within the revised scope of
work. In 2016, 8 large flower urns were placed in the downtown area as a trial. The urns were well
received and their presence enhanced the beautification of Broadway Street. As a result, this program will be enhanced to 12 large urns in 2017 with the possibility of adding and maintaining
additional large and medium sized urns in future years as deemed operationally viable. The one
time purchase of the large urns would be financed through fundraising initiatives.
The following costs for 2017were provided by RCP staff with support from Operations staff:
Expense Item Operations
Supplies (staff safety equipment/topsoil/flowers etc) $11,940
1/2 Ton Truck Fleet Costs (6 months only) $3,300
Commercial gardening equipment $2,500
Seasonal staff (Mid-April to Mid-October) $17,000
Total $34,740
Revenue sources
Horticultural Society contributions -$1,600
BIA contribution (needs to be negotiated) -$7,000
Reduction in contracted services spending -$1,200
Net 2017 budget impact $24,940
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An assumption was made that the Town would be able to negotiate a contribution from the BIA and
the Horticultural Society equivalent to their 2016 spend on downtown flower basket implementation and watering. With these revenue sources, and given the reduced scope of work and reduced staffing/supplies/fleet costs required to support the plan, the net operational expenses will not
exceed the budget of $25,000.
It should be noted that for this enhanced service level to be implemented as proposed, there will be approximately 16 hrs/weekend of horticultural work that will have to be absorbed into the existing
Parks & Cemetery staffing complement. This will require re-scheduling and reducing weekday
staffing levels to accommodate the increased weekend work. Subsequently, there will be negative
service impacts as they pertain to other Parks & Cemetery tasks/responsibilities.
CONSULTATION/COMMUNICATION
The Fleet requirements referenced within this report were developed in consultations with Town Operations staff. There is also a meeting scheduled with Rick Cox and representatives of the BIA to discuss the financial contribution identified within this report and to review the existing Memorandum
of Understanding between the Town and the BIA.
FINANCIAL IMPACT/FUNDING SOURCE
Providing the revenue sources identified come to fruition and the fleet vehicle replacement plan is
approved, the net financial impact to taxation of the proposed enhanced beautification program would be no more than the identified net budget of $25,000. If the program was extended beyond 2017, the fleet equipment and related expenses would need to be re-evaluated.
The revenue sources identified in the 2017 table includes:
• $1,600 negotiation of Horticultural Society funding
• $7,000 negotiation of BIA funding
• $1,200 re-allocation of the current garden bed maintenance contract spending
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
This issue paper provides information in alignment with the following Objectives of the
Community Strategic Plan:
• Objective 1 – Excellence in Local Government
• Objective 2 – Sustainable Economy
• Objective 4 – Culture & Community
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Report Title Proposed Gibson House Boathouse and Deck
Report No. RCP 17-45
Author Rick Cox, Director of Recreation, Culture & Parks
Meeting Type Council Meeting
Council Date October 23, 2017
Attachments Design Sketch from Delegation Request
Page 1 / 3 RCP 17-45 - Proposed Gibson House Boatho
RECOMMENDATION
THAT Report RCP 17-45 – Proposed Gibson House Boathouse and Deck be received for information.
EXECUTIVE SUMMARY
In March, the Tillsonburg Scout Association sought permission and financial support from
Council to build a boathouse and deck on the back of Gibson House. Council requested a follow-up report from staff.
BACKGROUND
At the Council meeting of March 13, 2017, a delegation from the Tillsonburg Scout Association
presented a design sketch to Council and requested permission to construct a boathouse on the back of Gibson House. The boathouse would not be available for public use, but would be
exclusive to the Scout programs and the model sailboat club. The design included a flat roof
that would be able to be used as an outdoor patio or deck when accessed from the Gibson
House. At that meeting, Council adopted the following resolution: Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receive the presentation regarding the Gibson House Deck as information;
AND THAT the matter, be referred to staff for review and bring back a report and
recommendations as soon as possible.
After receiving that direction, Town staff asked for comment from advisory committees and
groups with a vested interest like the Lake Lisgar Revitalization Committee. Feedback received is noted in the Consultation/Communication section below.
In addition, staff consulted informally with experts about the viability of the proposed approach
from a structural and design perspective. The results of those conversations leads staff to the
conclusions that: a) A foundation based on screw-pilings can be a viable approach to this type of shoreline
construction for a boathouse;
b) Given the appropriate engineering design and construction, screw pilings can also be
robust enough to support an elevated deck structure, however that level of design was not provided by the sketch and would add considerable cost to the project;
c) Further investigation of the stability and structure of Gibson House itself would be
required before an definitive answer could be given about what structural work would
be required to establish an elevated exterior door accessing the rear deck;
d) An architect should be required as part of the design team on a project of this size and scope, especially given the public use of the facility;
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e) Access from shore to the boathouse dock would need to be considered in terms of whether it would be designed for public access or not. It is highly likely that non Scout
users would try to access the dock area.
To summarize the feedback, staff agree with stakeholders and experts that the concept has
merit and the approach is viable. However the significant up-front costs to secure the appropriate architectural and engineering design, as well as the additional construction costs that will result from using materials that meet the need to ensure public safety appear to put the
project financially out of reach of the proponents.
Staff agree with the Tillsonburg Scout Association that having boat storage at water level on the lake makes the Sea Scout Program as well as the activities of the Lake Lisgar Sailors RC Club more viable. Staff also agree that the concept is sound from a use, aesthetic and public benefit
point of view. From the staff perspective, the biggest barrier to the implementation is financial. If
the desired outcome is a boathouse and a deck behind Gibson House, the considerable
resources that would be required to deliver on expectations and meet safety requirements are not a priority for the Town at this time. If the boathouse were to be built for Scout and Sailor use only, and without the rooftop deck element, it may be a much more viable project for all
concerned.
Staff recommends that Council either a) reject the idea of a boathouse or b) ask the Scout Association to develop a full construction design and financing plan for building a boathouse without a rooftop deck. If the Scout Association is looking for financial assistance from the
Town, the design and plan can be presented during the 2018 budget process.
CONSULTATION/COMMUNICATION RCP staff consulted with Building & Planning Staff with respect to the permits and drawings that would be required in this instance. This type and size of building would require a full set of
architectural and engineering drawings as well as a site plan in order to obtain a building permit.
RCP staff also consulted with the Lake Lisgar Revitalization Committee and was advised that
the LLRC has no objection to the conceptual plan as presented. The Memorial Park Revitalization Project Subcommittee reviewed the concept drawings. The
concept is in line with the original Conceptual Master Plan and has been retained in the current
version. While no formal response was provided, some feedback included the suggestion that
the shape of the dock be rectangular not triangular, and that any access from shore be properly secured and safe. In addition, comments were made that the visual impact of the boathouse needs to be carefully considered given the high-profile location.
FINANCIAL IMPACT/FUNDING SOURCE
No Town funds have been expended to date on this project. At the time of the initial request, the Tillsonburg Scout Association was asking for financial support of $8,000-$12,000 from the Town to supplement the approximately $15,000-$18,000 in fundraising and donations that the
organization had assembled. This support was for construction costs of the boathouse itself and
did not reflect any costs associated with making the roof deck accessible from Gibson House.
The proposed project budget is in line with construction and design of a privately owned boathouse, but is very inadequate for a public facility involving high-visibility elevated public
space over water. It is reasonable to consider a starting point for an appropriate project budget
of that sort to be much higher than the less than $30,000 initially proposed. A complete project
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Page 3 / 3 RCP 17-45 - Proposed Gibson House Boatho
scope and budget would have to be determined in order to evaluate the actual cost. The alternative without a deck element may have a more manageable budget.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
This report provides information in alignment with the following Objectives of the Community Strategic Plan:
• Objective 1 – Excellence in Local Government
• Objective 2 – Sustainable Economy
• Objective 4 – Culture & Community
107
61108
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ATTENDANCE
Members Present: Mel Getty: Co-Chair, Mike Cerna: Co-Chair, Peter Luciani (Dog Park), Ken
Patterson (Rotary), Scott Vitias (Ball), Rosemary Dean (Fair), Terry Smith (Pumptrack), Rick
Cox: Staff, Margaret Puhr: Secretary (Event Organizers)
Guests: Chrissy Rosehart (Councillor), Mike Dean (Fair), Tracy Green (Fair)
MEMBERS ABSENT/REGRETS
Shane Curtis, Lance McKenzie, Derek Partlo, Dave Martin, Cedric Tomico, Scott McKenzie,
Sue Saelens, Jane Ann McLean
1. Call to Order
The meeting was called to order at 5:30pm, by Co-chair Mel Getty.
2. Adoption of Agenda
Moved By: Ken Patterson Seconded By: Rosemary Dean
Resolution #1_
THAT the as prepared for the Memorial Park Revitalization Committee meeting of July 24,
2017, be adopted. Carried.
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
4. Adoption of Minutes of Previous Meeting
4.1. Minutes of the Meeting of June 16, 2017
Moved By: Ken Patterson Seconded By: Mike Cerna
Resolution #2_
The Corporation of the Town of Tillsonburg
Memorial Park Revitalization Committee
July 24, 2017
5:30pm
Marwood Lounge
45 Hardy Ave.
MINUTES
110
Memorial Park Revitalization Committee Meeting Minutes, May 15, 2017 - 2 -
THAT the Minutes of the Memorial Park Revitalization Committee Meeting of June 16,
2017 be approved as amended. Carried.
5. General Business & Reports
5.1. Staff update: Celebration Plaza – platform is in place, the band around the edge and the
leaf will be formed this week. Structure to start next week. The ramp requirements are
being finalized. Asphalt pathway has been installed with two additions: culvert under the
path to create drainage in the future and buried conduit for future hydro installations.
The hope is to have it ready for the NHL weekend event.
Garden at Delevan bridge entry – will be releasing and RFQ for the garden and
pathways project. Perhaps coordinate with Horticultural Society group.
Next steps – finishing the structure and clean up around the pathways.
The owners of the apartment complex have approached the Town to begin process of
formalizing access and pathways from Lisgar Ave area. The process and plan is being
developed with the planner and Building Department .
5.2. Approval of Master Plan: this was deferred pending the following:
1. Ball Users group mentioned that they are fine with the way the diamond is currently
positioned and that they would be in favor of making improvements to the current
set-up. If modifications to the current set-up are more economical and still suit the
plan, they don’t see any reason for re-positioning it. Have a new site plan made
reflecting this change. To be reviewed at next meeting.
2. Fair Board is requesting their buildings replaced and to see the new plan and
budget with the above. Otherwise they will ask to have the Crystal Palace
designated as a historical building to prevent removal. The Palace needs to be put
back on the Master Plan.
3. Outdoor rink is certain to proceed, no tax money will be used for the project.
Placement of the rink has small area of movement as it needs to be close to the
indoor rinks. The Fair Board might want to contribute the basketball nets to the
project. Councillor Rosehart emphasized that the council want full control of projects
moving forward to ensure that they things are built properly on Town property.
5.3. Lisgar Avenue parking: this was decided by the Parks & Rec Advisory committee – one
side parking only request is being reviewed by Operations Department.
5.4. Rotary Club: no updates at this time (Mike Cerna joined the Rotary Club).
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Memorial Park Revitalization Committee Meeting Minutes, May 15, 2017 - 3 -
5.5. Fair Board: fair was received well on the new dates. Attendance exceeded expectations
and the new layout worked out great.
5.6. Ball Association: no updates.
5.7. Pumptrack: users were asked for input and would like something to sit on while viewing.
Kinsmen Club still committed to contribute $10,000.00 for shade sails. There is sand
getting on the pump track, there needs to be a path through this section.
5.8. Lions Club: absent
5.9. Outdoor Rink: absent.
5.10. Dog Park: waiting for tenders, no updates.
5.11. Ball Diamond repositioning: per discussion on Master Plan.
6. Round Table
- Crystal Palace could be used as cattle barn and new proposed buildings as arts & crafts,
therefore solving problem of removing cattle barn.
7. Next Meeting
The next meeting of the Memorial Park Revitalization Committee will be on Monday
September 11, 2017 at 5:30pm.
8. Adjournment
Moved By: Rosemary Dean Seconded By: Ken Patterson
Resolution #4
THAT the Memorial Park Revitalization Committee Meeting of June 19, 2017 be adjourned
at 7:25pm. Carried.
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ATTENDANCE
Members Present: Mel Getty: Co-Chair, Mike Cerna: Co-Chair, Peter Luciani (Dog Park), Ken
Patterson (Rotary), Scott Vitias (Ball), Rosemary Dean (Fair), Derek Partlo (Ball Users), Jane
Ann McLean (Outdoor rink/Ball), Terry Smith (Pumptrack), Rick Cox: Staff, Margaret Puhr:
Secretary (Event Organizers)
Guests: Chrissy Rosehart (Councillor), Tracy Green (Fair)
MEMBERS ABSENT/REGRETS
Shane Curtis, Lance McKenzie, Dave Martin, Cedric Tomico, Paul DeCloet, Sue Saelens
1. Call to Order
The meeting was called to order at 5:30pm, by Co-chair Mel Getty.
2. Adoption of Agenda
Moved By: Ken Patterson Seconded By: Rosemary Dean
Resolution #1_
THAT the agenda as prepared for the Memorial Park Revitalization Committee meeting of
September 18, 2017, be adopted. Carried.
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
4. Adoption of Minutes of Previous Meeting
4.1. Minutes of the Meeting of July 24, 2017
Moved By: Terry Smith Seconded By: Mike Cerna
Resolution #2_
The Corporation of the Town of Tillsonburg
Memorial Park Revitalization Committee
September 18, 2017
5:30pm
Marwood Lounge
45 Hardy Ave.
MINUTES
113
Memorial Park Revitalization Committee Meeting Minutes, May 15, 2017 - 2 -
THAT the Minutes of the Memorial Park Revitalization Committee Meeting of July 24,
2017 be approved as amended. Carried.
5. General Business & Reports
5.1. Staff update: Celebration Plaza – the turf maintenance is being done by the contractor,
in terms of structure a gravel ramp will be added at the back of the bandshell.
Otherwise, the work is wrapped up for the year.
An alternate site map was prepared showing the diamond to stay where it is. The cost is
unknown, but likely to be less than rebuilding/repositioning of the diamond. If the
diamond stays in current location, there will be some loss of event/park space, new
dugouts, backstop and screen will be needed, as well as leveling of infield and outfield
surface.
5.2. Approval of Master Plan:
Moved By: Jane Ann McLean Seconded By: Pete Luciani
THAT the Memorial Park Revitalization Project Subcommittee endorses the attached
updated coloured plan layout B and Conceptual Master Plan review summary;
AND THAT the plan layout B and review summary be consolidated as the Master Plan for
Memorial Park and referred to the Parks and Recreation Advisory Committee for
confirmation and to Council for confirmation and implementation. Carried.
5.3. Rotary Club: started fixing the memorial tree stones and put in mulch, cleared brush,
raked playground. Another 18 trees/stones to be fixed on October 1 weekend. Had a
positive response from residents adjacent to the park and hope they will join on October
1. The Rotary grant has been approved and the project must be in place by June 30,
2018 for the grant to apply. Lots of positive feedback.
5.4. Fair Board: still waiting for midway arrangements to set next year dates. Considering
shortening the fair to a 3 day event.
5.5. Pumptrack: the park is busy and getting more use. Signage is up – what is the final
decision on the signs? The ones that were put up are not the correct ones and are
pixelated, need to stick to what was decided. Sand still needs cleaning up on halfpipe,
there are volunteers who will do that.
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Memorial Park Revitalization Committee Meeting Minutes, May 15, 2017 - 3 -
5.6. Lions Club: absent, Terry Smith advised that the club received quotes for the
playground and they were much too expensive, the club is now considering another
project, perhaps some decorative items.
5.7. Outdoor Rink: NHL gala event promoted the project and it was well received. The
committee is starting the fundraising and will be putting up a thermometer to show
monies raised to the community. Hoping to break ground this time next year.
5.8. Dog Park: the committee is meeting tomorrow. The quotes have been received and
fence project awarded with money left over in the budget. Fence installation to start on
October 17. The committee will reach out to the community to expand the group to work
on implementing the dog park. The committee also agreed unanimously to name Dave
Johnson Dog Park, the town naming committee is processing it.
5.9. Ball Diamond repositioning: per discussion on Master Plan.
6. Round Table
- Further fundraising for the dog park will be passed on to the expanded committee.
7. Next Meeting
The next meeting of the Memorial Park Revitalization Committee will be on Monday October
16, 2017 at 5:30pm.
8. Adjournment
Moved By: Rosemary Dean Seconded By: Jane Ann McLean
Resolution #4
THAT the Memorial Park Revitalization Committee Meeting of September 18, 2017 be
adjourned at 7:15pm. Carried.
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Attendance:
Chair Matt Scholtz
Mayor Stephen Molnar
Councillor Brian Stephenson
Mary Anne VanGeertruyde
Sam Lamb
Lana White
Regrets:
John Armstrong
1. Call to Order
The meeting was called to order at 2:47pm.
2. Adoption of Agenda
Resolution
Moved by: M.VanGeertruyde Seconded by: B.Stephenson
THAT the Agenda as prepared for the Special Awards Committee meeting of September 5,
2017, be adopted.
Carried
3. Disclosure of Pecuniary Interest
None
4. Approval of Previous Minutes
Resolution
The Corporation of the Town of Tillsonburg
SPECIAL AWARDS COMMITTEE
Tuesday, September 5, 2017
2:30pm
Annex Board Room
200 Broadway, 2nd Floor, Tillsonburg, ON N4G 5A7
MINUTES
116
Special Awards Committee Agenda - September 2, 2017 - 2 -
Moved by: B.Stephenson Seconded by: S.Lamb
THAT the Special Awards Committee Minutes dated June 6, 2017 be approved.
Carried
5. Pending Business from Previous Meetings
i) Favourite Son/Daughter Recognition (to be an agenda item each meeting)
Hard copy of the potential site, concept of the legacy park – Deferred to the next
meeting
6. General Business and Reports
6.1. Volunteer Achievement Awards – List of Recipients, updated August 2017
Received as information.
6.2. Volunteer Achievement Awards
Resolution
Moved by: Mayor Molnar Seconded by: M.VanGeertruyde
THAT Mike Postma be selected as the recipient of a Volunteer Achievement Award, to be
presented at the October 23, 2017 Council Meeting, subject to contact and his consent.
Carried
Resolution
Moved by: Mayor Molnar Seconded by: M.VanGeertruyde
THAT Maurice DeBruyne be selected as the recipient of a Volunteer Achievement Award, to
be presented at the November 27, 2017 Council Meeting, subject to contact and his
consent.
Carried
7. Other Business
7.1. Citizen of the Year
The Chamber of Commerce would like the Town to take this over.
Suzanne Renken to be invited to the next meeting of the Special Awards Committee to
provide information regarding criteria, nominations, selection, presentation, etc.
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Special Awards Committee Agenda - September 2, 2017 - 3 -
Following that, the Committee can discuss further and make a recommendation.
There will be resources required if the Town takes this on. Council budget
consideration would be required. The CAO to be asked to identify resources so that
expectations are brought to the Committee in November.
8. Round Table
9. Next Meeting - Tuesday, November 7, 2017
10. Adjournment
Resolution
Moved by: S.Lamb Seconded by: Councillor Stephenson
THAT the September 5, 2017 Special Awards Committee meeting be adjourned at 3:29 p.m.
Carried
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ATTENDANCE
Bob Marsden, Patty Phelps, Dianne MacKeigan, Aleksandra Webber, Jami Stephenson
MEMBERS ABSENT/REGRETS
Marianne Sandham/ Chris Rosehart, Mary Lou Sergeant
1. Call to Order
The meeting was called to order at 4:30 pm
2. Adoption of Agenda
Moved By- Jami Stephenson Seconded By- Aleksandra Webber
Proposed Resolution #_1
THAT the Agenda for the Museum Advisory Committee meeting of October 5, 2017, be
adopted. Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof- none
4. Adoption of Minutes of Previous Meeting
4.1. Minutes of the Meeting of June 29, 2017
Moved By: Jami Stephenson Seconded By: Dianne MacKeigan
Proposed Resolution #_2
THAT the Minutes of the Museum Advisory Committee Meeting of June 29 ,2017 be
approved. Carried
5. Delegations and Presentations-none
The Corporation of the Town of Tillsonburg
Museum Advisory Committee
Thursday, October 5 , 2017
4:30 pm
Program Room- 2nd floor Annandale NHS
30 Tillson Ave., Tillsonburg
MINUTES
119
6. General Business & Reports
6.1. Financial- Balance in the Annandale House Trust Account- $106,101.04
6.2. Tour Guides- nothing new to report
6.3. Curator’s Report- The Curator’s report was circulated and included the following
highlights:
1. June numbers were up because of the Art Show. July and August numbers were up
as well due to a successful Canada Day and the Bridal Show.
2. Plein Air to Abstraction art exhibit in the Pratt Gallery closed on July 16 and all 161
pieces were returned without incident.
3. Say Yes to the Dress ran from July 30 to September 3. It was a very successful
exhibit with several tours booked for viewing and a successful trousseau tea held
with 40 participants.
4. Where Honour Leads We Follow: Oxford’s Own Goes To War – a travelling exhibit
created by the Woodstock Museum will run in the Pratt Gallery from Sept. 17 to
Oct.29.
5. Canada Day was a success with attendance at 1,167 which is up over last year.
6. First week of summer camp was cancelled because of low registration. Other
weeks were not filled to capacity. Need to re-evaluate whether we should be
offering a summer camp.
7. Trip of the Month tickets are sold out.
8. A new initiative of Yoga on the Lawn was very popular this summer.
9. OCCI Corner Gallery was dedicated Oct.1 and was well attended. The sale of
several pieces has added almost $500 to the trust acct.
10. Scotch tasting planned for Oct. 14 has been moved to Oct. 28. Tickets at $75 for
dinner and scotch tasting or $30 just for dinner at The Carriage House.
11. Upcoming fund raisers for the House Trust include tickets for a draw for a Canadian
Mint Collectors Coin set donated by Bill Pratt and a handmade rocking horse made
and donated by Patrick Mooney. There is also a concert by Liona Boyd at St. Paul’s
on November 17th. Tickets are $35, tax included
12. There are several new and regular events coming up for the Christmas season:
-Open House Friday, November 24-Sunday, November 26 –extended hours
-tree lighting and exhibit opening on November 24th at 7:00 pm
-a Confederation Christmas December 3 at 2:00 pm, a dramatic reading by Stephen
Bourne
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-Poinsettia Tea and Tour on Friday December 8 at 2:00 pm
-Dickens Dinner and Reading of A Christmas Carol- traditional turkey (or goose)
dinner followed by a dramatic reading of a Christmas Carol by Charles Dickens (aka
Stephen Bourne) Saturday, December 16 at 6:00 pm. This is a fundraiser for the
museum at $60 a ticket and a limit of 36 tickets to be sold
Moved By Jami Stephenson Seconded By Aleksandra Webber
Proposed Resolution # 3
THAT the reports be adopted as circulated. Carried
7. Correspondence- none
8. Other Business
8.1. Still awaiting quotes for porch repairs. A supplier for tiles for roof repair is being
sourced.
8.2. A request is being submitted for increased security in the budget
8.3. A letter from Madison Wild was read suggesting changes to the summer camp format.
After discussion, it was agreed that we not offer a summer camp next year. Declining
enrolment, because of the increased number of summer camps available, means it is
no longer feasible. It was felt the summer students could be better utilized elsewhere.
9. Closed Session
10. Next meeting- Thursday, October 26, 2017
11. Adjournment
Moved by Jami Stephenson
Proposed Resolution #6
THAT the museum advisory committee meeting be adjourned at 5:20 pm
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Attendance:
Jami Stephenson, Chair, Brian Stephenson, Karen Smith, Penny Esseltine, Josiane DeCloet, Marianna Carson, Irene Hurley, Aleksandra Webber,
Staff: Jessica Coulston, Donna Wilson
Regrets: Heather Cnockaert, Paul Weaver, Virginia Armstrong, Tabitha Dalm, Wendy Cameron, Evan VanMoerkerke, Patty Phelps
1. Call to Order
The meeting was called to order at 4:30 p.m.
2. Adoption of Agenda
Resolution #1
Moved By: Brian Stephenson Seconded By: Penny Esseltine
THAT the Agenda as prepared for the Canada 150 Committee meeting of Monday, October
16, 2017, be adopted.
Carried
3. Adoption of the Committee Minutes of Previous Meeting
Resolution #2
Moved By: Karen Smith Seconded By: Brian Stephenson
THAT the Minutes of the Canada 150 Committee meeting of September 5 2017, be
approved and the meeting notes of September 28, 2017 be received.
Carried
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
The Corporation of the Town of Tillsonburg
Canada 150 Committee
Monday, October 16, 2017
4:30 p.m.
Council Chambers
200 Broadway, 2nd Floor
MINUTES
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Canada 150 Committee Meeting – Agenda - 2 -
5. Canada 150 Event Updates
- Inner Chamber 1867 A number of businesses, industries and town locations have posters To add to the town update in the Tillsonburg News.
- Splash’N Boots Event
Jessica went over the budget and the process.
Advertising will be on Heart FM and the Woodstock County radio station.
Discussion took place regarding advertising on the radio as the cost is high for a very
short segment.
It was determined that the radio will be used after November to determine if the radio
ads are required.
It was suggested that local radio also be used for advertising.
- Canada 150 Skate Day – December 10th
Three Local Grocery stores have offered to donate hot chocolate and snacks.
Zehrs will be doing a cleanup at Cadman,s park this Saturday and is requesting help for
this cause.
Staff to request the use the community centre sound system for the event.
Posters and promotional material to be put on the website.
www.canada150skatingdayevent
6. Roundtable
Canada Flag – would be provided to the parade weather permitting. It was suggested that
the Tillsonburg Hurricanes walk with the flag in the parade.
7. Next Meeting
The next meeting will be held on Nov 20, 2017, 4:30 p.m., Council Chambers.
8. Adjournment
Resolution #3
Moved By: Karen Smith Seconded By: Marianna Carson
THAT the October 16, 2017 Meeting of the Canada 150 Committee, be adjourned at 5:30
p.m.
Carried
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THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 4144
A By-Law to authorize an agreement between The Corporation of the Town of
Tillsonburg and The Corporation of the Township of Huron-Kinloss for the provision of
fire dispatch and communications services.
WHEREAS The Fire Protection and Prevention Act, S.O. 1997, c. 4, as amended, authorizes a
municipality to provide and/or receive fire protection services to or from other municipalities;
AND WHEREAS The Town of Tillsonburg operates fire protection services and holds fire
protection assets including fire communications personnel and equipment suitable to meet
municipal responsibilities required by the Fire Protection and Prevention Act, through a fire
department situated within the Town of Tillsonburg;
AND WHEREAS The Corporation of the Town of Tillsonburg is desirous of entering into an agreement with the Corporation of the Township of Huron-Kinloss, to provide fire dispatch and
communications services.
THEREFORE the Council of the Town of Tillsonburg enacts as follows:
1. THAT the Agreement attached hereto as Schedule “A” and forming part of this By-Law between the Corporation of the Town of Tillsonburg and the Corporation of the Township of
Huron-Kinloss is hereby approved;
2. THAT the Mayor and Clerk be hereby authorized to execute the attached agreement
marked as Schedule “A” on behalf of The Corporation of the Town of Tillsonburg;
3. THAT this By-Law shall come into force and take effect immediately after the final passing
hereof.
READ A FIRST AND SECOND TIME THIS 23rd day of October, 2017.
READ A THIRD AND FINAL TIME AND PASSED THIS 23rd day of October, 2017.
___________________________
MAYOR – Stephen Molnar
______________________________
TOWN CLERK – Donna Wilson
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THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 4145
BEING A BY-LAW to confirm the proceedings of Council at its meetings held on the 23rd day of October, 2017
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers
of a municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that
municipal powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of
Tillsonburg at this meeting be confirmed and adopted by by-law;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE
TOWN OF TILLSONBURG ENACTS AS FOLLOWS:
1. All actions of the Council of The Corporation of the Town of Tillsonburg at its meeting
held on October 23rd, 2017, with respect to every report, motion, by-law, or other
action passed and taken by the Council, including the exercise of natural person
powers, are hereby adopted, ratified and confirmed as if all such proceedings were
expressly embodied in this or a separate by-law.
2. The Mayor and Clerk are authorized and directed to do all the things necessary to
give effect to the action of the Council of The Corporation of the Town of Tillsonburg
referred to in the preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents
necessary in that behalf and to affix thereto the seal of The Corporation of the Town
of Tillsonburg.
4. This By-Law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 23rd DAY OF OCTOBER, 2017.
READ A THIRD AND FINAL TIME AND PASSED THIS 23rd DAY OF OCTOBER, 2017.
_____________________________
MAYOR – Stephen Molnar
______________________________
TOWN CLERK – Donna Wilson
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