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160901 HBC MIN= ATTENDANCE MEMBERS PRESENT: Paul DeCloet, Penny Esseltine, Robert Marsden, Christine Nagy, Sue Saelens, Marian Smith, Tricia Smith, Paul Wareing. Janet Wilkinson MEMBERS ABSENT/REGRETS: Charles Baldwin, Ken Butcher, Corey Hill, Maurice Verhoeve 1. Call to Order The meeting was called to order at 8:59 a.m. 2. Adoption of Agenda Moved By: S. Saelens Seconded By: P. Esseltine Proposed Resolution #1_ THAT the Agenda for the Heritage, Beautification & Cemetery Advisory Committee meeting of September 1, 2016, be adopted. Carried. 3. Disclosures of Pecuniary Interest and the General Nature Thereof: None 4. Adoption of Minutes of Previous Meeting 4.1. Minutes of the Meeting of June 2, 2016 Moved By: J. Wilkinson Seconded By: P. DeCloet Proposed Resolution #2 THAT the Minutes of the Heritage, Beautification & Cemetery Advisory Committee Meeting of May 5, 2016, be approved with a correction in attendance of P. Esseltine. Penny was listed as both present and absent when in fact she was absent. Carried 5. Delegations and Presentations 6. General Business & Reports 6.1. Priority list of Heritage Properties – As per the motion made in May choosing the Millman house and the boarding house as priorities, Moved By: J. Wilkinson Seconded By: P. DeCloet Proposed Resolution #3 THAT the committee choose the Millman house (corner of Bidwell and London Streets) and to begin the process to have this property designated as Heritage if the owners are willing. Carried. The Corporation of the Town of Tillsonburg HERITAGE, BEAUTIFICATION & CEMETERY ADVISORY COMMITTEE September 01, 2016 9:00 a.m. Marwood Lounge Community Centre MINUTES The son of the original owners is still living and this would be an appropriate honour for the family. R. Marsden will find out the name of the current owner and forward to T. Smith who will then write a letter to the owner. 6.2. Report from Beautification Working Group and Tillsonburg Horticultural Society – This committee complimented on the appearance of the corner urns placed this year on the street corners by the BWG committee. C. Nagy reported that there was very little vandalism of the urns. BIA had no budget for watering of the baskets or urns for September but there was still some funding remaining from the Knights of Columbus donation to cover this. Next year the flower colours will be all red and white in honour of Canada 150. There needs to be funding in place for maintenance of the baskets and urns for future years. Three year plan is: Year One – to place 22 urns on the corners from Venison to London Street, changing to square planters at a cost of approximately $8,000. Year Two – add same number of medium sized urns and Year Three – add same number of small urns. All three would be bolted together for stability. An idea is in place to offer the stores an opportunity to purchase small portable planters for the front of their store which would match the urns and hanging baskets. This would include a planted pot, watering can, fertilizer and instructions. They would keep the pots and could have them replanted the following years. Need to meet with the BIA to ensure cooperation between BIA and BWG for mutual planning. An open forum meeting was held by Rick Cox to discuss an application for funding towards Canada 150 decoration. Trisha will follow up on the application for funding which was due Sept. 1. Matt Fenn of Garden Gate has contributed/donated significantly towards the beautification projects and he should be given first consideration as a “single source supplier” for the future. 6.3 Mausoleum conditions – Tricia circulated copies of reports prepared on what it would take to repair all the crypts at the cemetery. This will be reviewed by members and discussed at next meeting. The Historical Society should be included if any restoration is considered in the future as they may be able to assist with fundraising. 6.4 Cemetery decoration by-law – Although this was passed by Council and the Province, it has not been advertised to the public yet. R. Marsden will ask to have the by-law reproduced in the Wednesday edition of the paper on the Town’s Community Update page. 7. Correspondence 8. Other Business 8.1. Mount Pleasant Cemetery (Riverside Drive in London). P. Wareing reported this cemetery is on the leading edge for services and fundraising as it is a successful not-for-profit business. There will be a tour of this cemetery On September 21. Members wishing to attend please meet at 9:45 in the north parking lot of the Complex to car pool. 9. Next Meeting The next meeting of the Heritage, Beautification & Cemetery Advisory Committee will be on October 6, 2016 at 9:00 a.m. in the Marwood Lounge. 10. Adjournment Moved By: P. DeCloet Seconded By: J. Wilkinson Proposed Resolution # THAT the Meeting of Heritage, Beautification & Cemetery Advisory Committee on September 1, 2016 be adjourned at 10:00 a.m. Carried.