161006 HBC MIN=
ATTENDANCE MEMBERS PRESENT: Paul DeCloet, Penny Esseltine, Corey HillRobert Marsden, Christine Nagy, Sue
Saelens, Marian Smith, Tricia Smith, Paul Wareing. Janet Wilkinson. Special guest Chris Gowman
MEMBERS ABSENT/REGRETS: Charles Baldwin, Ken Butcher, Maurice Verhoeve
1. Call to Order
The meeting was called to order at 8:59 a.m.
2. Adoption of Agenda
Moved By: J. Wilkinson Seconded By: P. DeCloet
Proposed Resolution #1_
THAT the Agenda for the Heritage, Beautification & Cemetery Advisory Committee meeting of October 6,
2016, be adopted. Carried.
3. Disclosures of Pecuniary Interest and the General Nature Thereof: None
4. Adoption of Minutes of Previous Meeting
4.1. Minutes of the Meeting of June 2, 2016
Moved By: P. DeCloet Seconded By: C. Nagy
Proposed Resolution #2
THAT the minutes for the September 1, 2016 meeting be approved. Carried
5. Delegations and Presentations
6. General Business & Reports
6.1. Report from Beautification Working Group and Tillsonburg Horticultural Society – BIA not buying into
a full partnership with BWG – seem to be working towards their own goals and if our efforts coincide with theirs they are amenable. We have to ensure there is no overlap in requesting funds from
Council. Tillsonburg Horticultural Society will take on the program of offering individual flower urns
for all businesses for next year promoting Canada 150. Current cost of watering of downtown flowers is being covered by Tillsonburg Horticultural Society. BWG has prepared a recommendation with a
budget covering one to five years to purchase a total of 22 varied sizes of planters. This sub-committee will be wrapped up by December 1. NOTE: grant requests must be submitted to the Town by November 15 and presentation to Council on November 28.
Moved By: S. Saelens Seconded by C. Nagy Proposed Resolution #3
The Corporation of the Town of Tillsonburg
HERITAGE, BEAUTIFICATION &
CEMETERY ADVISORY COMMITTEE
October 06, 2016
9:00 a.m.
Marwood Lounge
Community Centre
MINUTES
THAT this Committee establish at the next meeting a request for funds from Council for 2017 budget
consideration. Carried
6.2 Mausoleum conditions – The Joy mausoleum has historical and architectural value.
Moved By: P. DeCloet Seconded by J. Wilkinson
Proposed Resolution #4
THAT this Committee recommends to Council to restore the Joy Mausoleum façade and windows up to a cost of $20,000.00 Carried
6.3 Columbarium update – new columbarium is in place and transfer of remains tentatively scheduled for October 18. All affected parties will be notified.
6.4 Cemetery decoration by-law – ad has been in the paper. It was requested that sandwich boards be placed at each gate advising visitors about seasonal cleanups. Full cleanup details should be
placed in the newspaper at the appropriate time.
7. Correspondence - none
8. Other Business
8.1. Mount Pleasant Cemetery visit – successful visit for the members of this committee who were able
to attend. The advantages of a Scattering Garden is that plaques are in place to identify those whose remains have been scattered. As opposed to scattering in nature where future families have no records of their ancestors.
Moved By: S. Saelens Seconded by P. Wareing
Proposed Resolution #5
THAT this Committee recommends that Council proceeds with the construction of a Scattering
Garden as mentioned in the Master Plan for the cemetery. Carried
Moved By: C. Nagy Seconded by J. Wilkinson Proposed Resolution #6
THAT this Committee wishes to amend the motion on April 7, 2016 that recommended Council to purchase new columbaria be reworded to “purchase additional columbaria as required by the
Master Plan”. Carried 8.2 Cemetery roadways – A complaint was received by a rights holder in the Cemetery regarding the
discontinued use of an informal service pathway. The pathway was being used by the complainant
to drive off the paved roadways to access his family plots. The pathway was blocked by Cemetery staff due to concerns for the safety of the public, marker stones, damage to the weeping bed and
damage to trees. Moved By: J. Wilkinson Seconded by S. Saelens
Proposed Resolution #7
THAT it is recommended to Council to decline requests for special access to personal plot areas and to restrict all vehicle access to off road areas of the cemetery. Carried
8.3 Keep Tillsonburg Beautiful Day – in preparation for this event in May 2017, P. DeCloet and C. Hill will meet to determine a suitable location for the planting of trees.
9. Next Meeting
The next meeting of the Heritage, Beautification & Cemetery Advisory Committee will be on November 3,
2016 at 9:00 a.m. in the Marwood Lounge.
10. Adjournment
Moved By: P. DeCloet Seconded By: C. Nagy
Proposed Resolution #
THAT the Meeting of Heritage, Beautification & Cemetery Advisory Committee on October 6, 2016 be
adjourned at 10:20 a.m. Carried.