161103 HBC MIN=
ATTENDANCE: Bob Marsden, Chair, Councillor Penny Esseltine, Paul DeCloet, Christine Nagy, Janet Wilkinson, Sue Saelens
Regrets: Charles Baldwin, Ken Butcher, Marian Smith, Paul Wareing, Maurice Verhoeve
STAFF: Corey Hill, Manager of Recreation & Facilities Tricia Smith, Deputy Clerk
1. Call to Order
The meeting was called to order at 9:04 a.m.
2. Adoption of Agenda
Moved By: Paul DeCloet Seconded By: Christine Nagy
Resolution #1:
THAT the Agenda as prepared for the Committee meeting of November 3, 2016 be adopted
as amended.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
4. Adoption of Minutes of Previous Meeting
Moved By: Paul DeCloet Seconded By: Janet Wilkinson
Resolution #2:
THAT the Minutes for the October 6, 2016 meeting be approved.
Carried
The Corporation of the Town of Tillsonburg
HERITAGE, BEAUTIFICATION &
CEMETERY ADVISORY COMMITTEE
November 3, 2016 9:00 a.m.
Marwood Lounge
Community Centre
MINUTES
Heritage, Beautification & Cemetery Committee, Minutes – November 3, 2016 - 2 -
5. Delegations and Presentations
6. General Business & Reports
6.1. Report from Beautification Working Group
A copy of the Report from the Beautification Working Group was circulated to the
committee for review.
Staff to circulate information to the committee in regards to costing for the 2017 budget
request from the Heritage, Beautification & Cemetery Advisory Committee for review.
Moved By: Christine Nagy Seconded By: Sue Saelens
Resolution #3
THAT the Heritage, Beautification & Cemetery Advisory Committee accept the report as
submitted and be presented to Council for consideration.
Carried
6.2. Columbarium – Report on transfer of cremains
The transfer of cremains to the new columbarium went successfully and the event was
well attended.
Staff are in the process of contacting the families of the (3) urns that could not fit into
the new columbarium to discuss options.
7. Correspondence
7.1. Thank you e-mail was sent to Mount Pleasant Cemetery
7.2. As well, thank you to Wareing Cremation for providing the catered lunch that day
8. Other Business
8.1 Designation of Properties – Update
Correspondence has been sent to the owner of 21 Bidwell Street regarding heritage
designation.
8.2 Cultural Heritage Conservation Workshop
Councillor Esseltine attended the Cultural Heritage Conservation Workshop on October
27, 2016 on behalf of the committee and provided a copy of the Heritage Conservation
Information package as information.
Heritage, Beautification & Cemetery Committee, Minutes – November 3, 2016 - 3 -
8.3 Keep Tillsonburg Beautiful
Staff reviewed possible locations for the 2017 Keep Tillsonburg Beautiful project which
will focus on park and trail clean-up and smaller coordinated tree plantings.
Staff to work with the LPRCA to identify ideal tree species for the planting areas.
Replacement trees will be planted at the Annandale Diamonds in areas where trees
didn’t survive.
The tree planting at Southridge had very high survival rates.
The Trans-Canada Trail is expected to open in mid-November.
Moved By: Sue Saelens Seconded By: Christine Nagy
Resolution #4
THAT the Heritage, Beautification & Cemetery Advisory Committee recommend that
staff concentrate tree planting on the re-forestry of past tree projects where required.
Carried
8.4 Cemetery Roadway
The rocks have been removed from an informal service pathway in the cemetery to
permit access of a Rights Holder to a family plot in the area.
The cost of paving the service pathway will be included in the 2017 departmental
budgetary request.
8.5 Scattering Gardens
Discussion took place about the incorporation of a scattering garden in the Tillsonburg
Cemetery.
Staff to provide a copy of the Memorial Park Master Plan to the committee at the next
meeting for review.
8.6 Rolph Street Public School
The successful bidder for the Rolph Street Public School property submitted a request to
the committee for consideration of proposed changes to the non-designated portions of
the front façade.
Heritage, Beautification & Cemetery Committee, Minutes – November 3, 2016 - 4 -
Moved By: Sue Saelens Seconded By: Janet Wilkinson
Resolution #5
THAT the Heritage, Beautification & Cemetery Advisory Committee accept the proposed
changes;
AND THAT further information, be provided to the committee on the location and size of
the A/C condensing units.
Carried
9. Next Meeting – December 1, 2016 at 9:00 a.m. PLEASE NOTE CHANGE OF LOCATION
TO CORPORATE OFFICES, 200 BROADWAY, UPPER LEVEL.
10. Adjournment
Moved By: Christine Nagy Seconded By: Paul DeCloet
Resolution #6
THAT the November 3, 2016 meeting be adjourned at 10:05 p.m.
Carried