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170403 Memorial Park MIN= ATTENDANCE Members Present: Mel Getty : Co-Chair, Mike Cerna: Co-Chair, Terry Smith (Pumptrack), Sue Saelens (Lions Club) Rosemary Dean (Fair Board), John Glass (Lake Lisgar), Scott Vitias (Ball), Derek Partlo (Ball), Jane Ann McLean (Outdoor rink), Rick Cox: Staff, Margaret Puhr: Secretary (Event Organizers) Guest: Tracy Green (Fair Board) MEMBERS ABSENT/REGRETS Donna Scanlan, Brad Martin, Shane Curtis, Cedric Tomico, Lance McKenzie, Scott McKenzie, Ken Patterson 1. Call to Order The meeting was called to order at 5:30pm, by Co-chair Mel Getty. 2. Adoption of Agenda Moved By: Mike Cerna Seconded By: Rosemary Dean Resolution #1_ THAT the as prepared for the Memorial Park Revitalization Committee meeting of April 3, 2017, be adopted. Carried. 3. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 4. Adoption of Minutes of Previous Meeting 4.1. Minutes of the Meeting of March 20, 2017 Moved By: John Glass Seconded By: Margaret Puhr Resolution #2_ The Corporation of the Town of Tillsonburg Memorial Park Revitalization Committee April 3, 2017 5:30pm Marwood Lounge 45 Hardy Ave MINUTES Memorial Park Revitalization Committee Meeting Minutes, April 3, 2017 - 2 - THAT the Minutes of the Memorial Park Revitalization Committee Meeting of March 20, 2017 be approved. Carried. 5. General Business & Reports 5.1. Memorandum – review and council update. The memorandum was reviewed at the March 20 meeting and again tonight. Changes made as requested. Moved By: Terry Smith Seconded By: Mike Cerna Resolution #3_ THAT the Memorial Park Revitalization Committee forward the Conceptual Master Plan review, as attached, to the Parks & Rec Advisory committee and the revised document be adopted as the Memorial Park Revitalization Master Plan. Carried. 5.2. Celebration Plaza – the berm section is in the process of being removed by Kirwin & Oatman company. The tenders for the bandshell and entrance at the Sanders Street have been issued, close next week. The specs for electrical requirements are being developed. The next tender to go out will be for the pathway construction. 5.3. Rotary Club update: absent, message received that the club was successful in securing funds for their project. 5.4. Fair Board: exploring grants for new bleachers. Fair plans moving forward. 5.5. Ball Association: Two tournaments have been booked, registration is under way with numbers up from last year. 5.6. Kinsmen Club: members absent. The club would like direction on recognition on the bandshell. The Kinsmen will be recognized on the roof line as well as a plaque, as will be the federal grant. The local companies aren’t able to build the bandshell but there will be some sort of contribution to the project. 5.7. Pumptrack: the previously submitted future development plan has been approved by the council, based on available funding. A fundraising event – an informal ride – is being planned for June 10th. Some repairs need to be done to the asphalt. Considering plans for a walking path between the skate park and the track. The Kinsmen Club will go ahead and donate the shade sails. 5.8. Lions Club: ABC playground equipment company made a presentation to the club, members have visited playgrounds made by ABC in Ingersoll, Woodstock and Port Dover. Henderson Group will be making their presentation next to the club. Lions Memorial Park Revitalization Committee Meeting Minutes, April 3, 2017 - 3 - International might be providing financial support to the project as well. The Rick Hanson grant application was not submitted. 5.9. Outdoor Rink – the concept was presented to the Parks & Rec Advisory committee who approved the project. Presentation to the council to be scheduled in the near future. Currently working on determining an actual budget for the project. 5.10. Ball Diamond repositioning – the repositioning needs to be determined in respect to the leftover racetrack at the E end and the space on the W side between the community centre and the diamond, if it is going to incorporate a pad for demolition derby, when considering full size hardball diamond with outfield fence and clay infield. The cost for this project will be around $100,000.00. How does the requested derby pad fit the open green space look – can it be combined with a parking lot. For this year’s fair the derby will be in the same spot as in the past. The staff will present a proposed new layout after the ball users, fair board and staff members of the committee meet for site planning on April 13th. 6. Round Table 7. Next Meeting The next meeting of the Memorial Park Revitalization Committee will be on Tuesday April 18, 2017 at 5:30pm. 8. Adjournment Moved By: Rosemary Dean Seconded By: Paul DeCloet Resolution #5 THAT the Memorial Park Revitalization Committee Meeting of April 3, 2017 be adjourned at 6:50pm. Carried.