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151202 Special Awards MIN= Attendance Present: Chair Ann Loker, Councillor Brian Stephenson, Mary Anne VanGeertruyde, Sam Lamb Regrets: Mayor Stephen Molnar Staff: Lana Lund + 1. Call to Order - 4:13pm 2. Adoption of Agenda Moved By: M.VanGeertruyde Seconded By: S.Lamb Resolution THAT the Agenda as prepared for the Committee meeting of December 2, 2015, be adopted. ‘Carried’ 3. Disclosure of Pecuniary Interest None 4. Approval of Previous Minutes Moved By: M.VanGeertruyde Seconded By: B.Stephenson Resolution THAT the Committee Minutes for the November 4, 2015 meeting be approved. ‘Carried’ It was noted that the ‘yearly nomination’ item is on hold for the present time. The Corporation of the Town of Tillsonburg Special Awards Committee December 2, 2015 4:00pm Annex Board Room, Corporate Office 200 Broadway, 2nd Floor, Tillsonburg, ON N4G 5A7 MINUTES Special Awards Committee Minutes - 2 - 5. General Business and Reports i) Roll-out of Brochure and Discussions with Groups – Follow-up Committee reviewed a draft letter template. Consensus was for letters to be distributed to service clubs in the new year to make them aware of the Volunteer Achievement Award program, and to generate interest in hopes of encouraging ongoing nominations. ii) Review of Suggested Nominations and Selection of next Award Nominations were reviewed. Moved by Councillor B. Stephenson Seconded by S. Lamb THAT Samuel Cull be selected as the recipient of a Volunteer Achievement Award, to be presented at the December 14, 2015 Council Meeting. ‘Carried’ The next recipient was also selected, for presentation in January. Moved by M. VanGeertruyde Seconded by Councillor B. Stephenson THAT Peter Beechey be selected as the recipient of a Volunteer Achievement Award, to be presented at the January 25, 2016 Council Meeting. ‘Carried’ L.Lund to contact the recipients and prepare for the presentations. 6. Other Business i) Ontario Medal for Young Volunteers & Ontario Volunteer Services Awards These two awards were discussed. It was felt that the Committee needs to focus on the current program for a year, and then other awards can be considered. With respect to youth awards, currently we are combining youth with others for monthly recognitions. At some point, the Committee would like to see youth recognized separately, also on a monthly basis. Special Awards Committee Minutes - 3 - 7. Next meeting – February 10, 2016 at 4:00pm 8. Adjournment Moved By: M.VanGeertruyde Resolution THAT the December 2, 2015 meeting be adjourned at 4:49pm. ‘Carried’