160107 Town Hall MIN=
Attendance
Present: Marty Klein, Mayor Stephen Molnar, Councillor Penny Esseltine, Andrew Gilvesy, Rick
Strouth, John Veldman
Consultant - Stephan Namisniak, KNY Architects Inc.
Staff: David Calder, Corey Hill, Lana White
1. Introductions
Members of the Committee were introduced, and the Consultant, Stephan Namisniak of
KNY Architects Inc. provided information about himself, his company, and relevant past
jobs and experiences.
2. Discuss Administrative Procedures
3. Review/Discuss Study Objectives
The CAO noted that there had been some discussion about a partnering concept,
shared space.
Mayor Molnar commented on support of a downtown asset.
J. Veldman commented on discussion at the Development Committee, i.e. meeting
space, outdoor space, market, educational facility, a mixed-use building with the primary
use being a Town Hall.
It was noted that Tillsonburg services approximately 80,000 people.
Chair Klein noted that we need to consult with the BIA during this process.
We need to ensure the property is large enough for expansion as well. The Consultant
commented that we do not need to build everything at once, but need to be able to
accommodate future needs and opportunities.
The Corporation of the Town of Tillsonburg
Town Hall Project Steering Committee
January 7, 2016
10:00am
Council Chambers, Corporate Office
200 Broadway, 2nd Floor, Tillsonburg, ON N4G 5A7
MINUTES
This is a space needs study, but at some point other considerations will have impact on
space. The new facility needs to reflect the community.
Discussion was held about the Town’s dispatch services. The CAO will follow-up with
the Consultant further on this.
4. Discuss Proposed Workplan/Schedule
The consultant provided a proposed workplan.
This is now Week 1. Likely looking at the end of March for completion
5. Discuss any Changes to Objectives/Workplan
The CAO and Consultant to discuss after this meeting
6. Review Available Background Documents
The Consultant noted that he had reviewed various pieces of information from the Town
to see how things worked in the community, ie org charts, agencies and departments in
terms of emergency services, Minutes from relevant Council Meetings, the Town’s
Accessibility Plan, etc.
The Consultant asked for varies documents, i.e. Master Plan.
7. Discuss Work to Date – Questionnaire/List of Staff/Org Charts/Background
Reports
The consultant provided a handout, which he prepared following his review of
background documents. Room sizes and suggestions will be proposed from the
information collected.
8. Discuss Next Steps
The Consultant provided a questionnaire for department heads to use when meeting
with staff. The CAO requested electronic fillable forms. The CAO noted this is a
gathering of information, not setting expectations. Space is a controversial aspect. We
will gather information, analyze, digest and make decisions.
The Consultant to provide a cost per square foot budget.
9. Tour Existing Facilities
The Corporate Office will be toured today following the meeting. The Consultant will
come back in a few days and tour other facilities.
10. Next Meeting
The next Committee meeting to be scheduled for the end of January/beginning of
February, a morning meeting. The consultant to be an item on the Agenda.
Meeting adjourned at 11:20am.