161018 Town Hall MIN=
ATTENDANCE:
Marty Klein, Chair
Mayor Stephen Molnar
Councillor Penny Esseltine
Andrew Gilvesy
David Calder
Donna Wilson
Laurie Kirwin
Cephas Panschow
Absent:
Lana White
John Veldman
Rick Strouth
1. Call to Order
The meeting was called to order at 9:28 a.m.
2. Adoption of Agenda
Resolution #1
Moved By: Penny Esseltine Seconded By: Stephen Molnar
THAT the Town Hall Project Steering Committee Agenda dated October 18, 2016 be
approved.
Carried
3. Adoption of Minutes – September 19, 2016
Resolution #2
Moved By: Stephen Molnar Seconded By: Andrew Gilvesy
THAT the Town Hall Project Steering Committee Minutes dated September 19, 2016, be
approved.
Carried
The Corporation of the Town of Tillsonburg
TOWN HALL PROJECT COMMITTEE
Tuesday, October 18, 2016
9:00 a.m.
Annex Board Room
200 Broadway, 2nd Floor, Tillsonburg, ON N4G 5A7
MINUTES
(Committee Name) Meeting – Agenda - 2 -
4. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
5. CAO 16-02 Town Hall Project
A few examples of requested documents were provided for the committees review.
The committee has determined that a request for qualifications (RFQ) be done, this will
prequalify interested parties and then an RFP will go out.
We need to define what it is that we are really looking for?
A request for qualifications would identify what other uses could be a part of the project.
The CAO, in consultation with the Development Commissioner will bring a draft RFQ to the
November 7th meeting of the Town Hall Steering Committee for a report to be brought to the
November 14th Council meeting.
Discussion took place regarding public engagement however the committee determined that
the community is very much aware and have been engaged.
Staff to ensure that the RFQ is advertised broadly.
The Chair of the committee is to present to council regarding a brief history of the committee
and the process to date and the CAO to present the detail in partnership with the
Development Commissioner.
Moved By: Stephen Molnar Seconded By: Andrew Gilvesy
THAT the Town Hall Project Steering Committee recommends to Tillsonburg Town Council
to prepare a Request for Qualifications (RFQ) for the purposes of prequalifying interested
parties for the provision of a design, build, uses and finance of a Town Hall;
AND THAT upon the submissions of a Request for Qualifications (RFQ), a Request for
Proposal (RFP) may be provided to the prequalified parties for the provision of a design,
build, uses and finance of a Town Hall.
AND THAT the Request for Qualifications be provided to the committee for approval prior to
being presented to Council.
Carried
6. Next Meeting – Tuesday, November 7, 2016 at 4:00 p.m.
7. Adjournment
Moved By: Penny Esseltine Seconded By: Andrew Gilvesy
THAT the meeting be adjourned at 10:12 a.m.
Carried