171113 Council AGD PacketTable of Contents
Agenda 3
Minutes of the Meeting of October 23, 2017
171023 Council MIN 13
Oxford People Against Landfill (OPAL) Group
Del Reg OPAL 26
MOTION-Municipalities-Town of Tillsonburg 27
CIP Application 519 Broadway
Nelles del 29
FIN 17-33 2017 Third Quarter Financial Results
FIN17-33 2017 Third Quarter Financial Results 30
2017 Q3 Consolidated Results 31
FIN 17-34 2017 Third Quarter Finance Department
FIN17-34 2017 Third Quarter Finance Department
Results 32
Q3 Results - Finance 34
DCS 17-36 - Building, Planning & By-Law Services 2017 Q3
Results
THAT Council receives Report DCS 17-36 Building,
Planning & By-Law Services 2017 Q3 Results 37
Q3 Financial Summary 42
FRS 17-06 Third Quarter 2017 Fire Department Results
FRS 17-06 Third Quarter 2017 Fire Department Results 44
Financial Plan Summary 48
OPS 17-27 2017 Third Quarter Operations Services
OPS 17-27 2017 Third Quarter Operations Services 50
OPS 17-27 Attachment 1 - Operating Summaries 53
RCP 17-47 - Recreation Culture and Parks 2017 Q3 Results
RCP 17-47 - Recreation Culture and Parks 2017 Q3
Results 64
Memo Re RCP Q2 Results 67
RCP Q3 2017 Financial Summaries 68
CAO 17-05 , 0.5 FTE Increase - Manager of Hydro Operations
and Engineering
0.5 FTE Increase - Manager of Hydro Operations and
Engineering 75
0.5 FTE Increase - Manager of Hydro Operations and
Engineering 77
CAO 17-06, Bonds for Development Securities
Bonds for Development Securities 78
CA) 17-06 Attachments 80
CL 17-21 Committee Appointments
CL 17-21 Committee Appointment 87
Reg Butcher Appl 88
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DCS 17-34 - Sign Variance – 360 Quarter Town Line – Simply
360 Residential Development
DCS 17-34 - Sign Variance 360 Quarter Town Line
Simply 360 Residential Development 90
DCS 17-35 Sign Variance – 180-190 Simcoe Street – Billboard
Sign
DCS 17-35 Sign Variance 180-190 Simcoe Street
Billboard Sign 94
DCS 17-37 International Per Diem Rate
Report DCS 17-37 100
OPS 17-28 Parking Improvements at Community Centre
OPS 17-28 Parking Improvements at Community
Centre 102
OPS 17-28 Attachment 1 - Parks & Recreation Advisory
Committee Report 106
RCP 17-48 - Implementing an Energy Retrofit at the Tillsonburg
Community Centre
RCP 17-48 - Implementing an Energy Retrofit at the
Tillsonburg Community Centre 107
RCP 17-02 - Budget Issue Paper - Utilities Cost
Increases 115
TCC Consolidated Scope of Work 118
Example Amortization Schedule from Infrastructure
Ontario 123
RCP 17-50 - Visitor Parking Improvements at OPP Station
RCP 17-50 - Visitor Parking Improvements at OPP
Station 125
Committee Minutes
170912 Fire Strat Planning MIN 128
171005 HBC MIN 130
171012 Airport MIN 132
171017 AAC MIN 137
Long Point Region Conservation Authority Minutes - October 4,
2017
171004 LPRCA MIN 140
Tillsonburg Police Services Board Minutes - September 20,
2017
170920 PSB MIN 146
By-Law 4147, to amend By-Law 3876, Committee Appointments
for the Town of Tillsonburg.
4147 To amend By-Law 3876, to Define the Mandate,
Membership & Meeting Procedures for Committees 150
Nov 13, 2017 Consolidated Schedule A - Committee
Appointment By-Law 151
By-Law 4148, To Confirm the Proceedings of the Council
meeting of November 13, 2017.
By-law 4148 Confirming Nov 13 156
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1. Call to Order
2. Closed Session
Proposed Resolution #1
Moved By: Seconded By:
THAT Council move into Closed Session to consider:
1. a proposed or pending acquisition or disposition of land by the municipality or local board
(Access to Memorial Park and TCC).
3. Adoption of Agenda
Proposed Resolution #2
Moved By: Seconded By:
THAT the Agenda as prepared for the Council meeting of Monday, November 13, 2017 be
adopted.
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
6. Adoption of Council Minutes of Previous Meeting
6.1. Minutes of the Meeting of October 23, 2017
171023 Council MIN
Proposed Resolution #3
Moved By: Seconded By:
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, November 13, 2017
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
AGENDA
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Council Meeting – Agenda - 2 -
THAT the Minutes of the Council Meeting of October 23, 2017 be approved.
7. Delegations and Presentations
7.1. Oxford People Against Landfill (OPAL) Group
Presented By: Bryan Smith
Del Reg OPAL
MOTION-Municipalities-Town of Tillsonburg
Proposed Resolution #4
Moved By: Seconded By:
THAT the presentation from the Oxford People Against Landfill (OPAL) Group be
received, as information.
7.2. CIP Application 519 Broadway
Presented By: Dr. Gary Nelles
Nelles del
Proposed Resolution #5
Moved By: Seconded By:
THAT the presentation from Dr. Gary Nelles regarding CIP Application - 519 Broadway
be received, as information.
8. Committee Reports & Presentations
9. Public Meetings
10. Planning Applications
11. Information Items
12. Mayor
13. Quarterly Reports
13.1. FIN 17-33 - 2017 Third Quarter Financial Results
FIN17-33 2017 Third Quarter Financial Results
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2017 Q3 Consolidated Results
Proposed Resolution #6
Moved By: Seconded By:
THAT Council receives Report FIN 17-33 2017, Third Quarter Financial Results,
as information.
13.2. FIN 17-34 2017 - Third Quarter Finance Department Financial Results
FIN17-34 2017 Third Quarter Finance Department Results
Q3 Results - Finance
Proposed Resolution #7
Moved By: Seconded By:
THAT Council receives Report FIN 17-34 2017, 2017 Third Quarter Finance
Department Results, as information.
13.3. DCS 17-36 – Third Quarter Building, Planning & By-Law Services Financial
Results
THAT Council receives Report DCS 17-36 Building, Planning & By-Law Services 2017 Q3
Results
Q3 Financial Summary
Proposed Resolution #8
Moved By: Seconded By:
THAT Council receives Report DCS 17-36, 2017 Third Quarter Building, Planning
& By-Law Services Financial Results, as information.
13.4. FRS 17-06 - Third Quarter Fire Department Financial Results
FRS 17-06 Third Quarter 2017 Fire Department Results
Financial Plan Summary
Proposed Resolution #9
Moved By: Seconded By:
THAT Council receives Report FRS 17-06, 2017 Third Quarter Fire Department
Financial Results, as information.
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13.5. OPS 17-27 2017 Third Quarter Operations Services Financial Results
OPS 17-27 2017 Third Quarter Operations Services
OPS 17-27 Attachment 1 - Operating Summaries
Proposed Resolution #10
Moved By: Seconded By:
THAT Council receives Report OPS 17-27, 2017 Third Quarter Operations
Services Financial Results, as information.
13.6. RCP 17-47 – Third Quarter Recreation, Culture and Parks Financial Results
RCP 17-47 - Recreation Culture and Parks 2017 Q3 Results
Memo Re RCP Q2 Results
RCP Q3 2017 Financial Summaries
Proposed Resolution #11
Moved By: Seconded By:
THAT Council receives Report RCP 17-47, 2017 Third Quarter Recreation
Culture and Parks Financial Results, as information.
14. Reports from Departments
14.1. Chief Administrative Officer
14.1.1. CAO 17-05 , 0.5 FTE Increase - Manager of Hydro Operations and Engineering
0.5 FTE Increase - Manager of Hydro Operations and Engineering
0.5 FTE Increase - Manager of Hydro Operations and Engineering
Proposed Resolution #12
Moved By: Seconded By:
That Council receives Report CAO 17-05 0.5 FTE Increase – Manager of Hydro
Operations and Engineering;
AND THAT the Council of the Town of Tillsonburg authorizes the CAO to
increase the Town FTE complement by 0.5 to allow for a full-time Manager of
Hydro Operations and Engineering to be funded by Tillsonburg Hydro Inc.
14.1.2. CAO 17-06, Bonds for Development Securities
Bonds for Development Securities
CA) 17-06 Attachments
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Council Meeting – Agenda - 5 -
Proposed Resolution #13
Moved By: Seconded By:
THAT Council receives Report CAO 17-06 Bonds for Development Securities;
AND THAT the Council of Town of Tillsonburg amend the Site Plan Agreement
By-Law and Subdivision Agreement to include Bonds as an additional form of
financial security for site plan applications and subdivision developments.
14.2. Clerk’s Office
14.2.1. CL 17-21 Committee Appointments
CL 17-21 Committee Appointment
Reg Butcher Appl
Proposed Resolution #14
Moved By: Seconded By:
THAT Council receives Report CL 17-21, Committee Appointment;
AND THAT Reg Butcher be appointed to the Heritage, Beautification & Cemetery
Advisory Committee;
AND THAT By-Law 4147, to Amend Schedule A of By-Law 3876, be brought
forward for Council consideration.
14.3. Development and Communication Services
14.3.1. DCS 17-34 - Sign Variance – 360 Quarter Town Line – Simply 360 Residential
Development
DCS 17-34 - Sign Variance 360 Quarter Town Line Simply 360 Residential Development
Proposed Resolution #15
Moved By: Seconded By:
THAT Council receives Report DCS 17-34 Sign Variance – 360 Quarter Town
Line – Simply 360 Residential Development;
AND THAT a variance to Sign By-Law 3798 be approved for the construction of a
temporary 38 m2 (400 ft2) subdivision promotional banner sign mounted on a
trailer located on the East side of Quarter Town Line between Trillium Drive and
Southridge Road described as 360 Quarter Town Line (Plan 41M119, LOT 2)
with the following conditions:
(i) A sign permit is obtained;
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(ii) Skirting is installed around the bottom perimeter of the trailer acceptable
to Building/By-Law Services;
(iii) Signage is maintained as per Sign By-Law 3798, Clean Yard By-Law
3810 and maintained reasonably level;
(iv) If the maintenance of the sign becomes derelict in any manner the
signage will be ordered to be removed and any replacement signage will
be required to be installed as per Sign By- Law 3798.
14.3.2. DCS 17-35 Sign Variance – 180-190 Simcoe Street – Billboard Sign
DCS 17-35 Sign Variance 180-190 Simcoe Street Billboard Sign
Proposed Resolution #16
Moved By: Seconded By:
THAT Council receives Report DCS 17-35 Sign Variance – 180-190 Simcoe
Street – Billboard Sign;
AND THAT Council not approve the sign variance application request for the
placement of a billboard sign noted in Report DCS 17-35 Sign Variance – 180-
190 Simcoe Street – Billboard Sign;
AND THAT the signage is removed on or before November 20, 2017.
14.3.3. DCS 17-37 International Per Diem Rate
Report DCS 17-37
Proposed Resolution #17
Moved By: Seconded By:
THAT Council receives Report DCS 17-37 International Per Diem Rate;
AND THAT the Treasury Board Secretariat of Canada’s Meal Per Diem Rate be
approved for use for international travel instead of the Town’s standard per diem
rate;
AND THAT the Town’s Personnel Policy be amended to reflect this change.
14.4. Finance
14.5. Fire and Emergency Services
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14.6. Operations
14.6.1. OPS 17-28 Parking Improvements at Community Centre
OPS 17-28 Parking Improvements at Community Centre
OPS 17-28 Attachment 1 - Parks & Recreation Advisory Committee Report
Proposed Resolution #18
Moved By: Seconded By:
THAT Council receives Report OPS 17-28, Parking Improvements at Community
Centre;
AND THAT the cost estimate of $175,000 associated with enhancing parking at
the Tillsonburg Community Centre be referred to the 2018 budget deliberations.
14.7. Recreation, Culture & Park Services
14.7.1. RCP 17-48 - Implementing an Energy Retrofit at the Tillsonburg Community
Centre
RCP 17-48 - Implementing an Energy Retrofit at the Tillsonburg Community Centre
RCP 17-02 - Budget Issue Paper - Utilities Cost Increases
TCC Consolidated Scope of Work
Example Amortization Schedule from Infrastructure Ontario
Proposed Resolution #19
Moved By: Seconded By:
THAT Report RCP 17-48 - Implementing an Energy Retrofit at the Tillsonburg
Community Centre be received;
AND THAT Council give 2018 pre-budget approval and authorize staff to proceed
with implementing the Energy Retrofit project as designed by I.B. Storey Inc.;
AND THAT Council award RFT 2017-011 – Refrigeration to Cimco Refrigeration
Division of Toromont Industries at their tendered price of $693,700.00 before
taxes;
AND THAT Council award RFT 2017-012 – Automation to Trane Sales Agency -
N.L. Clarke Sales Ltd. at their tendered price of $76,450.00 before taxes;
AND THAT Council award RFT 2017-014 – Electrical Co-Generation to Whitby
Hydro Energy Services Corporation at their tendered price of $1,033,585.00
before taxes;
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AND THAT Council authorize the Construction Oversight, Commissioning and
Turnover & Closeout phases of the contract with I.B. Storey Inc. at a cost not to
exceed $99,000;
AND THAT pursuant to the Town of Tillsonburg’s Debt Management Policy, the
Director of Finance is authorized to place debt to finance the project with the debt
servicing costs funded through operational savings (reduced energy
consumption) resulting from completing the project;
AND THAT in collaboration with Oxford County, the Town commits to complete a
community-wide greenhouse gas inventory, targets and plan by April 2019 in
order for this project to be eligible for submission to the GHG Challenge fund.
15. Unfinished Business
15.1. RCP 17-50 - Visitor Parking Improvements at OPP Station
RCP 17-50 - Visitor Parking Improvements at OPP Station
Proposed Resolution #20
Moved By: Seconded By:
THAT Council receives Report RCP 17-50 - Visitor Parking Improvements at
OPP Station;
AND THAT the costs associated with implementing additional visitor parking at
the OPP Station are considered during the 2018 budget deliberations.
16. Staff Information Reports
17. Committee Minutes & Reports
17.1. Committee Minutes
170912 Fire Strat Planning MIN
171005 HBC MIN
171012 Airport MIN
171017 AAC MIN
Proposed Resolution #21
Moved By: Seconded By:
THAT Council receives the Fire Strategic Planning Committee Minutes dated
September 12, 2017; the Heritage, Beautification and Cemetery Advisory
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Committee Minutes dated October 5, 2017; the Airport Advisory Committee
Minutes dated October 12, 2017; and the Accessibility Advisory Committee
Minutes dated October 17, 2017, as information.
17.2. Long Point Region Conservation Authority Minutes - October 4, 2017
171004 LPRCA MIN
Proposed Resolution #22
Moved By: Seconded By:
THAT Council receives the Long Point Region Conservation Authority Board of
Directors Minutes dated October 4, 2017, as information.
17.3. Tillsonburg Police Services Board Minutes - September 20, 2017
170920 PSB MIN
Proposed Resolution #23
Moved By: Seconded By:
THAT Council receives the Tillsonburg Police Services Board Minutes dated
September 20, 2017, as information.
18. Notice of Motions
19. Resolutions
20. Resolutions Resulting from Closed Session
21. By-Laws
By-Laws from the Meeting of Monday, November 13, 2017
21.1 Proposed Resolution #24
Moved By: Seconded By:
THAT By-Law 4147, to amend By-Law 3876, Committee Appointments for the
Town of Tillsonburg,
Nov 13, 2017 Consolidated Schedule A
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be read for a first, second, third and final reading and that the Mayor and the
Clerk be and are hereby authorized to sign the same, and place the corporate
seal thereunto.
21.2 Proposed Resolution #25
Moved By: Seconded By:
THAT By-Law 4148, to Confirm the Proceedings of the Council meeting of
November 13, 2017, be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
22. Items of Public Interest
23. Adjournment
Proposed Resolution #26
Moved By: Seconded By:
THAT the Council Meeting of Monday, November 13, 2017 be adjourned at _____ p.m.
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ATTENDANCE
Mayor Stephen Molnar
Councillor Max Adam
Deputy Mayor Dave Beres
Councillor Penny Esseltine
Councillor Jim Hayes
Councillor Chris Rosehart
Councillor Brian Stephenson
Staff:
Donna Wilson, Town Clerk
Dave Rushton, Director of Finance/Treasurer (Attended 4:00 – 5:30pm)
Janelle Costantino, Deputy Treasurer
Kevin DeLeebeeck, Director of Operations
Rick Cox, Director of Recreation, Culture & Parks
Jeff Smith, Fire Chief
Lana White, Executive Assistant/Deputy Clerk
Regrets:
David Calder, CAO
1. Call to Order
The meeting was called to order at 4:00pm.
2. Adoption of Agenda
Resolution #1
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of Monday, October 23, 2017 be
adopted.
Carried
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, October 23, 2017
4:00 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
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3. Moment of Silence
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
5. Budget (4:00 – 5:30pm)
5.1. FIN 17-32 Council 2018 Budget Direction
FIN 17 - 32 COUNCIL 2018 BUDGET DIRECTION
Council provided the following suggestions regarding the capital and operating budgets.
It was understood that not all projects can be completed in a single budget year;
however this provides staff with a base.
Capital Budget
Purchase of a Fire Apparatus
To review increasing size of the proposed outdoor ice pad
To complete parking lot at SW side of Community Centre Complex
It was suggested that we maintain what we have and look at a long term plan for
maintaining and updating the Community Centre Complex
To enhance entrances at the community centre in terms of accessibility and
aesthetics
To review enhancing the acoustics in the Lions Auditorium
To review increasing access time for the gym
To review adding surveillance cameras at the community centre on all floors
To review enhancing playground equipment in a park which also includes
accessible equipment
To review adding a splash pad
To look at extending the CASO trail
To update the library parkette
To review the parkette at Sunbeam Daycare
To coordinate with the County for projects on local infrastructure
To review adding washrooms at Memorial Park
To look at a Town Hall project
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Operational Budget
Impact of Bill 148, to provide maximum impact.
Transportation
To review Health Care needs in terms of doctors and walk in clinics
To review removing the leaf pick-up as the transfer stations is now open 6 days
a week
To review the customer service model
To review attracting more retail to the community
To review outdoor workers break schedules and efficiencies
To provide enhanced messaging to the public – website, YouTube – to include
streaming all council meetings
Council also discussed closing and surplusing municipal alleys and offering them to
abutting land owners for a minimal price.
It was also noted that CPI to be as low as possible.
Resolution #2
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives Report FIN 17–32 Council 2018 Budget Direction, as
information.
Carried
Dave Rushton, Director of Finance, left the meeting at 5:30pm.
Recess 5:30 – 6:00pm
Council reconvened regular session at 6:00pm.
6. Adoption of Council Minutes of Previous Meeting
6.1. Minutes of the Meeting of October 10, 2017
171010 Council MIN
Resolution #3
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT the Minutes of the Council Meeting of October 10, 2017 be approved.
Carried
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7. Delegations and Presentations
7.1. Volunteer Achievement Award - Presentation to Mike Postma
7.2. 2017 Canadian Legion Poppy Campaign
Presented By: Don Burton
Mr. Burton presented the first poppy of the 2017 Poppy Campaign to Mayor Molnar.
7.3. Senior Centre Activity Update
Presented By: Nancy Boutin
Senior Delegation Request
Nancy Boutin provided an update including membership, grants, programs and
activities, the fall fundraiser/concert, and upcoming budget deliberations.
Resolution #4
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT the Update on Senior Centre Activities for Fall 2017 be received as information.
Carried
8. Committee Reports & Presentations
8.1. Canada 150 Committee Events Update
Presented By: Jami Stephenson, Committee Chair
Jami Stephenson provided an update regarding the Canada 150 Committee events,
including the upcoming 1867 concert scheduled for Saturday December 2, the Splash’N
Boots concert December 28, and Skating Day December 10.
Resolution #5
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT the Canada 150 Committee Events Update, as presented by the Chair of the
Canada 150 Committee, be received as information.
Carried
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Resolution #6
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council move into the Committee of Adjustment to hear an application for Minor
Variance.
Carried
9. Public Meetings
9.1. Application for Minor Variance A-09/17 - Simon Wagler
A09-17_rpt
Plate 1
Plate 2
Plate 3
Gord Hough, Director of Community Planning, County of Oxford, appeared before
Council and presented Report 2017-308.
Opportunity was given for Council to ask questions.
The applicant was not in attendance.
No members of the public appeared in support of, or in opposition to, the application.
It was noted that the comments section of the report contained no recognized concerns
from the public.
Council passed the following resolution.
Resolution #7
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT the Tillsonburg Committee of Adjustment approves Application File A-09/17,
submitted by Simon Wagler, for lands described as Part Lots 17 & 18, Plan 41M-139,
Part 7 of 41R-5498, Town of Tillsonburg, as it relates to:
1. Relief from Section 6.2, Table 6.2 – Zone Provisions, to increase the maximum
permitted lot coverage of an ‘R1’ zoned lot from 33% to 35.3% of the lot area;
and,
2. Relief from Section 6.2, Table 6.2 – Zone Provisions, to reduce the minimum
required rear yard depth from 12 m (39.3 ft) to 10.4 m (34.1 ft), to facilitate the
construction of a single detached dwelling,
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subject to the condition that a building permit for the proposed dwelling shall be issued
within one year of the date of the Committee's decision.
Carried
Resolution #8
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council move out of the Committee of Adjustment and move back into regular
Council session.
Carried
10. Planning Applications
10.1. OPS 17-10-3, Application to Amend the Official Plan to Permit Connection to the
Town Sanitary Collection System (124631 Simcoe St.)
OP17-10-3 Briefing Note
Gord Hough, Director of Community Planning, County of Oxford, appeared
before Council and presented Report OP17-10-3.
It was noted that the application was circulated to the Township of Norwich, with
no comments back yet.
The application will be deliberated at the County level in early November.
Council passed the following resolution.
Resolution #9
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council supports the exemption to the County Official Plan to permit the
connection of an existing residential property located at 124631 Simcoe Street, outside
of the Tillsonburg settlement boundary to the municipal sanitary collection system.
Carried
11. Information Items
12. Mayor
13. Quarterly Reports
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14. Reports from Departments
14.1. Chief Administrative Officer
14.2. Clerk’s Office
14.3. Development and Communication Services
14.3.1. DCS 17-31 Community Improvement Plan Application – 519 Broadway
Report DCS 17-31
CIP Application
Cephas Panschow, Development Commissioner, was in attendance to answer
questions.
Resolution #10
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receive Report DCS 17-31 Community Improvement Plan
Application – 519 Broadway;
AND THAT the 519 Broadway property be approved for the Tax Increment Grant
Back Program of the Community Improvement Plan, related to enhancements of
the property, at the High Level, which offers the following growth related rebates:
• Years 1 to 6 - 50% rebate of the incremental tax increase
• Year 7 - 40% rebate
• Year 8 - 30% rebate
• Year 9 - 20% rebate
• Year 10 - 10% rebate
with full property taxes being payable in 2028.
Carried
14.3.2. DCS 17-32 Community Improvement Plan Application – 136 Broadway
Report DCS 17-32
CIP Application
Cephas Panschow, Development Commissioner, was in attendance to answer
questions.
Proposed Resolution #11
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
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THAT Council receives Report DCS 17-32 Community Improvement Plan
Application – 136 Broadway;
AND THAT the 136 Broadway property be approved for the Tax Increment Grant
Back Program of the Community Improvement Plan, related to enhancements of
the property, at the High Level, which offers the following growth related rebates:
• Years 1 to 6 - 50% rebate of the incremental tax increase
• Year 7 - 40% rebate
• Year 8 - 30% rebate
• Year 9 - 20% rebate
• Year 10 - 10% rebate
with full property taxes being payable in 2028.
Carried
14.4. Finance
14.5. Fire and Emergency Services
14.5.1. FRS 17-05 Huron-Kinloss Fire Communications Contract
FRS 17-05 Fire Communications Huron Kinloss
H-K Agreement 2017
H-K By-law 2017-100
Resolution#12
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives report FRS 17-05 Huron Kinloss Fire Communications
Contract;
AND THAT the capital costs incurred be debt financed with a term not to exceed
five (5) years;
AND FURTHER THAT By-Law 4144 to authorize an agreement between the
Town and the Township of Huron-Kinloss for the provision of Fire Dispatch and
Communications Services be brought forward for Council consideration.
Carried
14.6. Operations
14.6.1. OPS 17-26 Connecting Link Funding Program Designated Project
OPS 17-26 Connecting Link Funding Program Designated Project
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OPS 17-26 Attachment 1 - Connecting Link Funding Application
Resolution #13
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives Report OPS 17-26, Connecting Link Funding Program
Designated Project;
AND THAT Broadway Street Rehabilitation from the north Town limit to the
approach lanes south of the North Street intersection be endorsed as the Town’s
project for the Connecting Link Funding Application;
AND THAT the submitted Application meets the requirements of MTO’s
Connecting Links Program as described in the Program Guide;
AND THAT a comprehensive Asset Management Plan including connecting links
has been completed and publically posted;
AND THAT the municipality will comply with the conditions that apply to
designated connecting links under the Ontario Highway Traffic Act to ensure the
safe and efficient movement of provincial traffic;
AND THAT the Application is complete and factually accurate;
AND THAT the Chief Administrative Officer be authorized to execute the
declaration statement within the formal application;
AND THAT the funding source of increased construction costs in the amount
$15,500 be referred to the 2018 budget deliberations.
Carried
14.7. Recreation, Culture & Park Services
14.7.1. RCP 17-44 – July-September 2017 RCP Departmental Activity Reports
RCP 17-44 - July-September 2017 RCP Departmental Activity Reports
Jul-Sep 2017 Activity - Recreation Programs & Services
Jul-Sep 2017 Activity - Culture & Heritage
Jul-Sep 2017 Activity - Parks & Facilities
Resolution #14
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives Report RCP 17-44 – July-September 2017 RCP
Departmental Activity Reports, as information.
Carried
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14.7.2. RCP 17-46 – Senior Centre Software Agreement
RCP 17-46 - Senior Centre Software Agreement
Resolution #15
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives Report RCP 17-46 – Senior Centre Software Agreement,
as information;
AND THAT Council authorizes staff to adjust the 2018 Transfer Payment
authorized under the Memorandum of Agreement to offset the annual cost of two
seat licenses for new recreation management software;
AND THAT Council authorizes staff to adjust the 2019 Transfer Payment
authorized under the Memorandum of Agreement to offset the annual cost of one
seat license;
AND THAT Council directs staff, in consultation with the Senior Centre Board of
Directors, to prepare and bring forward an updated Memorandum of Agreement
for Council’s consideration prior to the end of May, 2018.
Carried
14.7.3. RCP 17-49 – Enhanced Beautification – Program Summary
RCP 17-49 - Enhanced Beautification - Program Summary
RCP 17-17 - Enhanced Beautification Program - Updated
Resolution #16
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives Report RCP 17-49 – Enhanced Beautification – Program
Summary, as information.
Carried
14.7.4. RCP 17-45 – Proposed Gibson House Boathouse and Deck
RCP 17-45 - Proposed Gibson House Boathouse and Deck
Boathouse sketch
The vision is to achieve something that would provide storage as well as some
level of enhancement to others in the community.
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Council Meeting – Minutes - 11 -
It was suggested that the Tillsonburg Scout Association contact other groups
including the Lake Lisgar Revitalization Project Committee to determine if
partnerships can be achieved to help fund and complete a project at Gibson
House.
This item to come back to Council through budget process.
Resolution #17 amended resolution
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives Report RCP 17-45 – Proposed Gibson House Boathouse
and Deck, as information.
Carried
15. Unfinished Business
16. Staff Information Reports
17. Committee Minutes & Reports
17.1. Committee Minutes
170724 Mem Park MIN
170919 Mem Park MIN
170905 Special Awards MIN
171005 Museum MIN
171016 Canada 150 MIN
Resolution #18
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives the Memorial Park Revitalization Committee Minutes
dated July 24 and September 18, 2017; the Special Awards Committee Minutes
dated September 5, 2017; the Museum Advisory Committee Minutes dated
October 5, 2017; and the Canada 150 Committee Minutes dated September 17,
2017, as information.
Carried
23
Council Meeting – Minutes - 12 -
17.2. Long Point Region Conservation Authority Minutes
170906 LPRCA
Resolution #19
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receives the Minutes of the Long Point Region Conservation
Authority Board of Directors Meeting dated September 6, 2017, as information.
Carried
18. Notice of Motions
19. Resolutions
20. Resolutions Resulting from Closed Session
21. By-Laws
By-Laws from the Meeting of Monday, October 23, 2017
Resolution #20
Moved By: Seconded By:
21.1. THAT By-Law 4144, To authorize an agreement between The Town and Huron-
Kinloss for the provision of fire dispatch and communications services be read for
a first, second and third and final reading and that the Mayor and the Clerk be
and are hereby authorized to sign the same, and place the corporate seal
thereunto.
Carried
Resolution #21
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
21.2 THAT By-Law 4145, To Confirm the Proceedings of the Council Meeting of
October 23, 2017 be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same and place
the corporate seal thereunto.
Carried
24
Council Meeting – Minutes - 13 -
22. Items of Public Interest
The Yard Waste Depot at the Transfer Station is open 6 days a week 9am to 5pm.
The Large Item Depot at the Transfer Station is now open all day Saturday 9am to 5pm.
Loose leaf collection is scheduled to begin Monday, November 6.
Additional information regarding the Transfer Station and leave collection is available on the
Town’s website.
The winter overnight parking restriction between 2am to 6am is effective from November 15
to March 31.
23. Adjournment
Resolution #22
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT the Council Meeting of Monday, October 23, 2017 be adjourned at 8:13 p.m.
Carried
25
26
MOTION COUNCIL FOR THE
TOWN OF TILLSONBURG
MUNICIPALITIES CALL ON PROVINCE FOR “RIGHT TO APPROVE” LANDFILL DEVELOPMENTS
WHEREAS municipal governments in Ontario do not have the right to approve
landfill projects in their communities, but have authority for making decisions on all other types of development;
AND WHEREAS this out-dated policy allows private landfill operators to consult
with local residents and municipal Councils, but essentially ignore them;
AND WHEREAS proposed Ontario legislation (Bill 139) will grant municipalities additional authority and autonomy to make decisions for their communities;
AND WHEREAS municipalities already have exclusive rights for approving
casinos and nuclear waste facilities within their communities, AND FURTHER that the province has recognized the value of municipal approval for the siting of power generation facilities;
AND WHEREAS the recent report from Ontario’s Environmental Commissioner
has found that Ontario has a garbage problem, particularly from Industrial, Commercial and Institutional (ICI) waste generated within the City of Toronto, where diversion rates are as low as 15%;
AND UNLESS significant efforts are made to increase recycling and diversion
rates, a new home for this Toronto garbage will need to be found, as landfill space is filling up quickly;
AND WHEREAS municipalities across Ontario are quietly being identified and
targeted as potential landfill sites for future Toronto garbage by private landfill
operators; AND WHEREAS other communities should not be forced to take Toronto waste,
as landfills can contaminate local watersheds, air quality, dramatically increase
heavy truck traffic on community roads, and reduce the quality of life for local
residents; AND WHEREAS municipalities should be considered experts in waste
management, as they are responsible for this within their own communities, and
often have decades’ worth of in-house expertise in managing waste, recycling,
and diversion programs;
27
AND WHEREAS municipalities should have the exclusive right to approve or
reject these projects, and assess whether the potential economic benefits are of
sufficient value to offset any negative impacts and environmental concerns;
THEREFORE BE IT RESOLVED THAT the Town of Tillsonburg calls upon the Government of Ontario, and all political parties, to formally grant municipalities
the authority to approve landfill projects in or adjacent to their communities, prior
to June 2018;
AND THAT in the case of a two-tier municipality, the approval be required at both the upper-tier and affected lower-tier municipalities;
AND FURTHER THAT the Town of Tillsonburg encourage all other
municipalities in Ontario to consider this motion calling for immediate provincial action.
28
29
Report Title 2017 Third Quarter Financial Results
Report No. FIN 17-33
Author JANELLE COSTANTINO
Meeting Type Council Meeting
Council Date NOVEMBER 13, 2017
Attachments 2017 Q3 Consolidated Results
Page 1 / 1 FIN17-33 2017 Third Quarter Financial Re
RECOMMENDATION
THAT Council receives report FIN 17-33 2017 Third Quarter Financial Results as information.
EXECUTIVE SUMMARY To provide Council with the January 1, 2017 to September 30, 2017 Town wide actual financial
results.
SUMMARY OF OPERATIONAL RESULTS
The attached spreadsheet summarizes by department the variances between 2017 actual
results for the quarter ending September 30, 2017 and the 2017 YTD budget.
The Q3 results show an overall Town wide consolidated 2017 surplus of $644,509, however, the
Town’s projected surplus is $229,800.
The differences are due to timing of when revenues and expenditures are budgeted and posted
to the Town’s general ledger.
Questions or comments relative to the departmental 2017 Q3 revenues and expenditures should
be referred to the other members of the Senior Leadership Team for commentary.
30
2017 2017 Actual % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
Levy, PILS (14,295,573) (14,267,754) 27,819 0%
Grants (284,726) (291,178) (6,452)2%
User Charges (3,889,458) (3,801,184) 88,274 2%
Other Revenue (55,400) (58,230) (2,830)5%
Specified Revenue - (280,819) (280,819)100%
Contribution from Reserves - (264,138) (264,138)100%
Total Revenues (18,525,157) (18,963,303) (438,146)0 -
Expenditures
Labour 6,610,447 6,312,604 (297,843)5%
Purchases 3,254,537 2,970,988 (283,549)9%
Contracted Services 3,238,227 3,083,824 (154,403)5%
Contribution to Reserves 190,025 727,743 537,718 283%
Interfunctional Adjustments 303,330 295,720 (7,610)3%
Debt Principal & Interest 847,857 847,181 (676)0%
Total Expenditures 14,444,423 14,238,060 (206,363)
Total Net Levy (4,080,734) (4,725,243) (644,509)
31
Report Title 2017 Third Quarter Finance Department Results
Report No. FIN 17-34
Author JANELLE COSTANTINO
Meeting Type Council Meeting
Council Date NOVEMBER 13, 2017
Attachments Q3 Results - Finance
Page 1 / 2 FIN17-34 2017 Third Quarter Finance Depa Results
RECOMMENDATION
THAT Council receives report FIN 17-34 2017 Third Quarter Finance Department results as information.
EXECUTIVE SUMMARY To provide Council with the actual January 1, 2017 to September 30, 2017 Finance Department financial results and the projected Finance Department 2017 financial results.
SUMMARY OF OPERATIONAL RESULTS
2017 Business Objectives
Objective Target
Date
Status
Monthly reporting to Management Q2 In progress; to be implemented once PO
software is in place – anticipated to begin January 2018
Debt Policy Q2 Completed
Reserve Policy Q2 Completed
Replace computers Q2 Completed
Website shopping cart Q2 In testing phase – to be launched in Q4
Purchase Order Software Q2 In progress – go live date of November
9th
Customer Service Delivery Model Q2 Anticipated completion in Q4
Replace Server Q3 Deferred to 2018
Telephone System Replacement Q3 In progress at County; anticipated completion in Q4
Tax e-bill software Q3 Software installed; marketing to
commence
Cash Forecasting Model Development Q4
Investigate The One Investment Program Q4 Completed
Contribution to Reserves – Future IT Q4 Completed
Great Plains Point of Sale/CLASS replacement Q4 In progress
Develop plan/implement departmental overhead costs for IT Q4 Completed
32
Page 2 / 2 2017 Third Quarter Finance Department Results
Contribution to Reserves - Records management
storage Q4 Completed
Local Government Week Q4 Completed
Increase customer transactions on website Ongoing In progress – website shopping cart anticipated to help increase transactions
Additional Information
Objective Target Date Status
Move from Cheque to EFT Payments Q3 Implemented EFTs as of September 30 with the hope of having the majority of
invoices being paid by EFT by December 31, 2017.
Audited financial statements Q2 Completed
Key Indicators 09/30/2017 09/30/2016
Tax Receivables $6,127,870 $6,515,328
Accounts Receivable $ 387,956 $249,990
Increase in AR is due to timing of billing of Airport Land rental. In 2016, invoices were billed in
two installments while in 2017 invoice was billed in its entirety with the1st installment due in Q2
and the second in Q4 2017.
GOALS FOR Q4 2017
• 2018 budgets and business plans
FINANCIAL IMPACT/FUNDING SOURCE
The 2017 third quarter Finance Department surplus is $165,958. This is broken down as follows:
Department 100 – Council (2,657)
Department 110 - Finance 155,852 Department 120 - Customer Service 12,763
$ 165,958
The Finance department is expecting a surplus of approximately $50,000 due to fewer legal and
consulting fees than anticipated.
Customer service is expecting a surplus of approximately $6,000 due to higher water volume
revenues.
Details on major variances can be found in the attached Q3 results spreadsheet.
33
2017 2017 Actual % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
Total Revenues - - - -
Expenditures
Labour 119,259 119,573 314 0%
Purchases 137,850 140,197 2,347 2%
Contribution to Reserves 10,000 10,000 -0%
Interfunctional Adjustments 18,301 18,297 (4)0%
Total Expenditures 285,410 288,067 2,657
Total Net Levy 285,410 288,067 2,657
34
2017 2017 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
Grants (232,700) (231,473) 1,227 1%
User Charges (28,150) (27,938) 212 1%
Other Revenue (7,250) (13,951) (6,701)92%1
Specified Revenue - (6,287) (6,287)100%2
Contribution from Reserves - (254,138) (254,138)100%3
Total Revenues (268,100) (533,787) (265,687)99%0
Expenditures
Labour 942,549 923,466 (19,083)2%
Purchases 345,181 330,270 (14,911)4%
Contracted Services 337,899 221,274 (116,625)35%4
Contribution to Reserves 100,400 360,854 260,454 259%
Interfunctional Adjustments (305,474) (305,478) (4)0%
Debt Principal & Interest 83,329 83,333 4 0%
Total Expenditures 1,503,884 1,613,719 109,835 7%0
Total Net Levy 1,235,784 1,079,932 (155,852)13%0
Notes
1 Interest revenue
2 Development charge revenue
3 Prior year surplus $254,138
4 Legal/Auditing/Consultant Exp under $44,100; Equipment Maintenance Contract Exp under $62,200 ; Subcontractor Expense
under $10,300- timing
35
2017 2017 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges (201,575) (207,420) (5,845)3%
Other Revenue - (209) (209)100%
Total Revenues (201,575) (207,629) (6,054)3%
Expenditures
Labour 335,819 346,423 10,604 3%
Purchases 75,970 69,792 (6,178)8%1
Contracted Services 13,500 10,653 (2,847)21%
Interfunctional Adjustments (179,100) (187,388) (8,288)5%2
Debt Principal & Interest 1,491 1,491 -0%
Total Expenditures 247,680 240,971 (6,709)3%
Total Net Levy 46,105 33,342 (12,763)28%
Notes
1 Equipmental rental and supplies expense under $4,900
2 Additional gain on the Water billing contract
36
Report Title Building, Planning & By-Law Services 2017 Q3 Results
Report No. DCS 17-36
Author Geno Vanhaelewyn, Chief Building Official
Meeting Type Council Meeting
Council Date NOVEMBER 13, 2017
Attachments N/A
RECOMMENDATION
THAT Council receives Report DCS 17-36 Building, Planning & By-Law Services 2017 Q3 Results as
information.
EXECUTIVE SUMMARY
This report contains information on activity volumes, trends over time, financials and updates on major initiatives. The statistics provided are inclusive from January 1, 2017 to September 30, 2017.
BUILDING SERVICES
Building Services recorded a slight increase in the number of permits issued, however, experienced a slight decrease in total value of construction compared to 2016. The slight reduction in total value of
construction was a result of reduced activity in the commercial and industrial sectors. The residential
sector remains strong although a slight decrease in the value of construction was recorded. These statistics are noted in the tables below.
2017 – Building Permit Activity Overview - Q3 ending (Jan 1/17 – Sept 30/17)
Total Permits Issued 351
Total Construction Value $19,323,478
Total Permit Revenue $246,789
37
2
CAO
VALUE OF CONSTRUCTION COMPARISON
Value of Construction Comparisons (Jan 1/17 – Sept 30/17)
TYPE 2011 2012 2013 2014 2015 2016 2017
Residential
(Value) 12,007,013 8,154,687 9,579,435 11,490,650 10,324,893 18,157,198 17,016,615
Commercial
(Value) 1,158,835 7,008,100 1,298,772 1,108,797 684,728 4,044,397 1,271,159
Industrial
(Value) 2,719,100 421,000 3,347,100 1,477,900 272,600 2,102,500 488,804
Institutional (Value) 107,867 215,350 917,675 17,605,392 1,379,173 75,114 546,900
TOTAL 15,992,815 15,799,137 15,142,982 31,682,739 12,661,394 24,379,209 19,323,478
RESIDENTIAL $17,016,615
INSTITUTIONAL $546,900
COMMERCIAL 1,271,159
INDUSTRIAL $488,804
38
3
CAO
Number of Permits Issued (Jan 1/17 – Sept 30/17)
TYPE 2011 2012 2013 2014 2015 2016 2017
Single Detached Dwellings 40 41 44 55 39 84 64
Total Dwelling Units 116 44 47 58 62 84 70
Total All Permits 250 242 257 309 220 341 351
Residential Development
DEVELOPER NUMBER OF SINGLE DETACHED DWELLINGS
Hayhoe Homes –Glendale West/Brookside 21
PK Construction – Baldwin Place/Brookside 19
Riviera Homes – Victoria Wood 1
Landmark Homes – Oak Park - William Street 2
Bamford Homes – South Ridge Heights 6
Oxford Builders – Annandale Phase 7 5
Gentrac Homes – Wood Haven 1
Misc./Private 9
Inspection Activity Comparisons (Jan 1/17 – Sept 30/17)
Output Measures/Activity Quantity 2014 Quantity 2015 Quantity 2016 Quantity 2017
Building Inspections Completed 1036 990 1219 1704
Major Construction/Development Projects:
• 230 Lisgar – Lisgar Plaza – Renovation
• 142 Maple Lane- Fourplex
• 131/133 Tillson Ave – Automotive Shop
• 183 Tillson – Tillsonburg Rentals - Renovation
• 268 Tillson Ave – Rona – Storage Building
• 2 Clearview Dr - Mini Storage Building
• 95 Spruce – Inovata Foods - Addition
• Andrew’s Crossing – residential development
Building Financial Impact
Financial records indicate that the Building sector has a deficit of $4,820 at the end of Q3. The decrease in value of construction is a direct result of the decrease in revenue found in the financial
records. The forecast for year end is to be on budget.
39
4
CAO
PLANNING SERVICES
2017 – Planning Activity
Output Measures/Activity 2014 2015 2016 2017
Minor Variance Applications 9 12 12 8
Zone Change Application 11 6 6 11
Site Plan Formal Consultations 2 7 4 5
Site Plan Approvals 4 6 10 3
Site Plan Applications (in progress) 4 5 5 5
Subdivision Agreements 1 2 4 2
Subdivision Amendment Agreements 1 1 1 0
Draft Plan of Subdivision Approval Ext 2 0 2 2
Site Plan Applications (in progress)
• 360 Quarter Town Line- Simply 360 Carefree Living
• 253 Broadway – Commercial/Residential
• 20 Vance Drive - Tillsonburg Custom Foods
• 83 Rolph Street – Shane Curtis (Rolph Street Public School)
• 3 John Pound Road – John Pound Road Residential Development
BY-LAW SERVICES
Records indicate that by-law and property standard activities and occurrences are fairly consistent with
the previous year. These activities are noted in the tables below.
2017 – By-Law Activity (Jan 1/17 – Sept 30/17)
Output Measures– Quantity 2014 2015 2016 2017
Parking Tickets Issued 335 427 611 440
Animal Tags Issued Cats 972 1046 1221 1023
Dogs 2110 2145 2100 2261
Enforcement –
Complaints and
Occurrences
Parking, Noise,
Garbage, Taxi 105 121 87 107
Property Stds,
Zoning, Clean Yard, Sign,
Fence, etc.
163 205 245 283
Animal Control 334 312 273 262
By-Law Financial Impact
40
5
CAO
Financial records indicate that the By-Law sector has a surplus of $24,292 at the end of Q3. The
surplus is a result of increased revenue and savings from the Animal Control contract. The forecast for
year end is to be under budget.
DEPARTMENTAL TASKS
Q3 misc. tasks/projects:
• Open Permit Project – closed 168 open permits
• Property File Scan Project
• Building Inspector orientation/training
• 2017 Façade Improvement Program – ongoing
• Departmental website content review - ongoing
• Review animal licence tracking solution – ongoing
• Planning presentation - Tillsonburg District Real Estate Board
• Central Area Design Study review - ongoing
The fourth quarter will continue to keep staff busy with increased development/construction activity, 2018 budget and the ongoing departmental projects noted above.
41
2017 2017 Actual % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges (64,924) (75,489) (10,565)16%1
Total Revenues (64,924) (75,489) (10,565)16% 0%
Expenditures
Labour 165,924 165,076 (848)1%
Purchases 15,325 7,706 (7,619)50%2
Contracted Services 26,249 10,433 (15,816)60%3
Interfunctional Adjustments 21,375 21,366 (9)0%
Total Expenditures 228,873 204,581 (24,292)11%
Total Net Levy 163,949 129,092 (34,857)21% 0
Notes
1 Bylaw enforcement revenue over $4,900; Licence fee revenue over $4,900
2 Supplies under $7,600
3 Subcontractor Exp under $15,800 - Animal Control
42
2017 2017 Actual % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges (276,550) (268,570) 7,980 3%
Total Revenues (276,550) (268,570) 7,980 3% 0%
Expenditures
Labour 224,691 231,209 6,518 3%
Purchases 27,872 24,520 (3,352)12%
Contracted Services 6,500 8,154 1,654 25%
Interfunctional Adjustments 24,300 24,300 -0%
Total Expenditures 283,363 288,183 4,820 2%
Total Net Levy 6,813 19,613 12,800 188% 0
Notes
43
Report Title Third report 2017 Department Results
Report No. FRS 17-06 Third Quarter Results
Author Jeff Smith
Meeting Type Council Meeting
Council Date November 13, 2017
Attachments • Financial Plan Summary (Fire and Police)
Page 1 / 4
RECOMMENDATION
THAT Report FRS 17-06 Third Quarter 2017 Department Results be received for information.
EXECUTIVE SUMMARY
To provide Council with the July 1, 2017 to September 30, 2017 Fire & Rescue Services
performance results.
SUMMARY OF OPERATIONAL RESULTS
2017 Business Objectives
Objective Target Date Status
Bunker Gear Decontamination Q3 PO Issued, install scheduled
Gas Detection & Air Monitoring Q3 PO Issued
Low Angle Rescue Q2 Quotes being received
Fire Comm Infrastructure Reserve Q4 Incomplete
Traffic Signal Priority Control System Q3 Incomplete
Auto Extrication Equipment Q3 PO issued
SCBA Reserve Contribution Q4 Incomplete
Live Fire Training Simulator Q3 Quotes received (PO to be issued Q4)
Fire Ground Equipment Q2 Complete
Strategic Planning Committee Ongoing Committee Work Progressing
Succession Management Ongoing Reservist Program depleted. Hiring program being scheduled.
Needs Assessment for Ladder 4 Q4 Complete (2018 Budget process)
Fire Comm Customer Development Ongoing
CEMP Update Q3 Incomplete
Fire Underwriters Survey Q1 Complete – awaiting report release from FUS
44
Page 2 / 4
Key Indicators
21 Firefighters on average attended training exercises with an average participation rate of 79%.
The year to date average is 22 Firefighters attending an average of 80% of training exercises.
The Average firefighter, year to date, has attended 71% of “Platoon” calls and 57% of “All Calls”. Fire Suppression Division emergency calls to end of Q3 are 12% above than the same period
last year and 12% above than the three year call volume average for the same period.
2017 Alarm Data (Year to Date)
OFM Response Type Total Incidents Total Staff Hours
Property Fires/Explosions 17 207
Overpressure Rupture/Explosion (No Fire) 7 94
Pre Fire Conditions/ No Fire 32 224
False Fire Calls 47 274
Carbon Monoxide False Calls 30 144
Public Hazard 16 181
Rescue 35 157
Medical/Resuscitator Call 15 57
Other Response 18 212
YTD 217 1550
2017 Dollar Loss / Loss Prevention
Number of Property Fire
Incidents
Estimated Property Value at
Risk
Estimated Structure Fire
Loss
Estimated Content Fire
Loss
Property Fire
Loss Prevented
Q1 1 $3,165,000 $0 $0 $3,165,000
Q2 6 $6,905,000 $6000 $1200 $6,897,800
Q3 2 $992,000 $1000 $5000 $986,000
Q4
Year to Date Total Fire Loss (structure & contents): $13,200
Fire Prevention Inspections
3rd Quarter 2017 Year to Date
Assigned 5 22
In Progress 1 2
Follow Up 0 1
Legal Action 0 0
Rescinded 0 0
Closed 7 25
45
Page 3 / 4
Apparatus Utilization
Apparatus 2017
3rd Quarter
2017
Year to Date
2016
3rd Quarter
2016
Year End
Car 1 10 30 20 63
Car 2 22 52 19 87
Pumper 1 65 158 28 109
Pumper 2 21 77 52 161
Rescue 3 34 84 67 94
Ladder 4 32 109 117 142
Public Education
Types 2017 3rd Quarter 2017 Year to Date 2016 3rd Quarter 2016 Year End
Station Tours 2 4 6 7
Presentations 6 14 10 20
Newspaper/Media 0 2 0 4
Charity Event 3 4 2 4
Fire Communication Report
Town of Tillsonburg Calls
2017 2ND Quarter On Call Called Out 2017 YTD On Call Called Out YTD
Customer Service 254 N/A 898 N/A
OPP 26 N/A 89 N/A
WORKS 26 6 84 34
HYDRO 56 15 431 68
WATER 19 5 91 28
KENNEL 8 3 21 11
Tillsonburg Fire
2017 3rd Quarter 2017 YTD
Administration Lines 92 411
Emergency Calls 211 521
Non Emergent Calls 324 847
Side Door 88 377
Fire Incidents 84 217
Fire Comm
2017 3rd Quarter 2017 YTD
Emergency Calls 1428 4216
Non Emergent Calls 2145 6849
Fire Incidents 692 1841
46
Page 4 / 4
FINANCIAL IMPACT/FUNDING SOURCE
Fire & Rescue Service is currently $55,281under budget. Development Charge revenue is
$33,947 over budget. Supplies are $16,800 under budget.
Police Services is $11,716 over budget. Full time labour is $14,100 over budget due to coverage for medical leave.
The financial forecast for Fire & Rescue Services through to December 31, 2017 is to be on
budget. The financial forecast for Police Services is to be $11,750 over budget through to December 31,
2017.
47
2017 2017 Actual % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges (249,440) (245,502) 3,938 2%
Specified Revenue - (33,947) (33,947)100%1
Total Revenues (249,440) (279,449) (30,009)12%
Expenditures
Labour 733,279 726,448 (6,831)1%
Purchases 169,551 131,541 (38,010)22%2
Contracted Services 65,324 51,088 (14,236)22%3
Contribution to Reserves - 33,947 33,947 100%1
Interfunctional Adjustments 139,725 139,689 (36)0%
Debt Principal & Interest 10,404 10,298 (106)1%
Total Expenditures 1,118,283 1,093,011 (25,272)2%
Total Net Levy 868,843 813,562 (55,281)6% 0
Notes
1 Development charge revenue
2
3 Subcontractor Expense under $12,200
Supplies under $16,800; Training under $13,100
48
2017 2017 Actual % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
Grants (3,000) (2,963) 37 1%
User Charges (240,300) (237,242) 3,058 1%
Specified Revenue - (3) (3)100%
Total Revenues (243,300) (240,208) 3,092 1%
Expenditures
Labour 77,927 92,048 14,121 18%1
Purchases 58,452 61,523 3,071 5%
Contracted Services 2,302,349 2,293,774 (8,575)0%
Contribution to Reserves - 3 3 100%
Interfunctional Adjustments 6,449 6,453 4 0%
Total Expenditures 2,445,177 2,453,801 8,624 35%
Total Net Levy 2,201,877 2,213,593 11,716 1%
Notes
1 FT labour over $14,100 - CSR coverage for sick leave
49
Report Title 2017 Third Quarter Operations Services
Report No. OPS 17-27
Author Kevin De Leebeeck, P.Eng. Director of Operations
Meeting Type Council Meeting
Council Date November 13, 2017
Attachments • Operating Summaries
Page 1 / 3
RECOMMENDATION:
THAT Council receive Report OPS 17-27, 2017 Third Quarter Operations Services as
information.
SUMMARY
To provide Council with the January 1, 2017 to September 30, 2017 Operations Services
financial results.
Table 1: 2017 Operations Business Plan
Objective Target Project Status
Continue H&S policy and procedure update/revisions for
the Department Q1 – Q4 In Progress
Review of Public Works and Engineering policies,
procedures and records management Q1 – Q4 In Progress
Review and renegotiations of Solid Waste and Recycling
Agreement with Oxford County Q3/Q4 Not Started
Complete Winter Maintenance Review and associated
Winter Operations Plan Q3 Delayed
Update Engineering Design Criteria to current industry standards & practices Q3 Delayed
Revise Subdivision & Site Plan Guidelines for improved communication with development community Q4 Delayed
Asset Management
Q1 – Q4
Develop AMP policy and procedures Delayed
Bridge & Culvert Management Strategy Completed
Expand Streetlight Inventory Attribute Data In Progress
LED Streetlight Conversion Business Case Q3/Q4 In Progress
Broadway Mid-Block (Town Centre Mall) Audible and
Accessibility Upgrades Q2 In Progress
Broadway & Glendale Pedestrian Crossing Cont’d Q3 In Progress
Broadway & Oxford Intersection Audible & Accessibility
Upgrades Q2/Q3 In Progress
50
Page 2 / 3
OSIM Biennial Bridge & Culvert Inspections
(O.Reg. 104/97) Q3 Completed
Quarter Town Line Corridor Management Q2/Q3 In Progress
Transfer Station Improvements Cont’d Q3 Completed
Airport Self-Serve Fuelling Conversion Q2 Completed
Airport Main Runway Crack Sealing Q3 Completed
Paget & Rolling Meadows Drain Rehabilitation Q3/Q4 In Progress
North Street Sidewalk – Phase C (Oxford County Rd 20) Q3/Q4 In Progress
Potters Road Sidewalk (Oxford County Rd 37) Q3/Q4 In Progress
Newell Road Reconstruction Q3/Q4 Completed
Riverview Reconstruction – Stage 2 of 2 Q2/Q3 Substantially
Completed
Broadway Connecting Link Rehabilitation – Town limit to
North St. Q3/Q4 Funding Request
Unsuccessful
Asphalt Resurfacing Program Q3/Q4 Completed
Light Duty Vehicle Replacements
Facilities Unit # 29 – 2003 Pickup Truck Q2 Completed
Roads Unit # 25 – 2007 Pickup Truck Q3 Completed
Medium Duty Vehicle Replacements
Fleet Unit #42 – 1990 Service Truck Q4 In Progress
Water Unit #44 – 2008 Service Truck Q4 In Progress
Hydro Unit #41 – 2003 Utility Truck Q4 Not Started
Heavy Duty Vehicle Replacements
Roads Unit #64 – Snowplow Truck Q4 In Progress
Hydro Unit #74 – Cable Truck Q4 Not Started
Off Road Equipment Replacements
Roads Unit #83 – 2008 Sidewalk Machine Q3 In Progress
Roads Unit #85 – 2009 Street Sweeper Q4 Bid Request Issued
Parks Unit #89 Upgrade – 2000 55hp Tractor Q2 Completed
Key indicators measure growth in terms of infrastructure i.e. Roads, Sewers, Watermain,
Sidewalk, Boulevards, etc. and the associated maintenance level of service. No additional
resources have been allocated to meet the increased growth demonstrates the Towns ability to mitigate the associated incremental costs to maintain the additional infrastructure.
Key Indicators 2016 2015 2014 2013 2012 2011
Roads (Lane km) 229.4 226.8 226.1 225.5 224.5 220.1
Sidewalks (km) 92.4 89.8 87.7 87.3 86.3 83.1
51
Page 3 / 3
GOALS FOR NEXT QUARTER
• Complete remaining infrastructure capital projects
• Implement traffic management capital initiatives
• Continue H&S, Records Management and LED streetlight conversion
• Commence pre-winter fleet maintenance activities
• Prepare, train and perform winter maintenance activities
• Data gathering and surveying of future infrastructure capital projects
FINANCIAL IMPACT/FUNDING SOURCE
The consolidated 2017 Q3 Operations Services overall variance is summarized in Table 2.
Table 2: Third Quarter Budget vs. Actual Variance Summary
Department (Surplus) / Deficit
Operations Administration (5,815)
Engineering Services (40,256)
Public Works (102,583)
Airport Operations (17,062)
Waste Management 1,754
Fleet Services (73,283)
Enterprise Services (8,950)
Total Variance (246,195)
Projection of variances to December 31, 2017 is summarized in Table 3.
Table 3: 2017 Annual Projection Summary
Department (Surplus) / Deficit
Operations Administration -
Engineering Services (35,000)
Public Works (90,000)
Airport Operations (10,000)
Waste Management -
Fleet Services (30,000)
Enterprise Services -
Total Variance (165,000)
52
2017 2017 Actual % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges (958,071) (960,786) (2,715)0%
Specified Revenue - (56,487) (56,487)100%1
Total Revenues (958,071) (1,017,273) (59,202)6% -
Expenditures
Labour 224,363 189,310 (35,053)16%2
Purchases 389,995 353,837 (36,158)9%3
Contracted Services 5,500 6,106 606 11%
Contribution to Reserves - 56,487 56,487 100%1
Debt Principal & Interest 101,197 101,234 37 0%
Total Expenditures 721,055 706,974 (14,081)2%
Total Net Levy (237,016) (310,299) (73,283)31% 0
Notes
1 Development charge revenue
2 FT labour under $30,400 - Vacant Fleet Mechanic, OT under $4,700
3 Fuel & Oil under $37,600
53
2017 2017 Actual % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges (20,862) (25,331) (4,469)21%
Other Revenue - (33) (33)100%
Total Revenues (20,862) (25,364) (4,502)22%
Expenditures
Labour 28,001 5,016 (22,985)82%1
Purchases 12,869 8,971 (3,898)30%
Contracted Services - 22,435 22,435 100%2
Interfunctional Adjustments 5,400 5,400 -0%
Total Expenditures 46,270 41,822 (4,448)10%
Total Net Levy 25,408 16,458 (8,950)35% 0
Notes
1 Net labour under $22,900 - More time being allocated to Streetlights and other THI activities
2 Subcontractor Expense over $22,400 - timing, offsetting revenue from Bell and Rogers to be received
54
2017 2017 Actual % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
Total Revenues - - -
Expenditures
Labour 172,645 169,793 (2,852)2%
Purchases 7,151 4,188 (2,963)41%
Interfunctional Adjustments (4,725) (4,725) -0%
Total Expenditures 175,071 169,256 (5,815)3%
Total Net Levy 175,071 169,256 (5,815)3%
55
2017 2017 Actual % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges (7,124) (14,085) (6,961)98%1
Total Revenues (7,124) (14,085) (6,961)98% -
Expenditures
Labour 343,523 309,269 (34,254)10%2
Purchases 19,822 17,018 (2,804)14%
Interfunctional Adjustments (113,324) (109,561) 3,763 3%
Total Expenditures 250,021 216,726 (33,295)13% -
Total Net Levy 242,897 202,641 (40,256)17% -
Notes
1 Inspection revenue over $7,300
2 Net labour under $37,000 - Vacancies throughout the year
56
2017 2017 Actual % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges - (19,384) (19,384)100%1
Specified Revenue - (138,392) (138,392)100%2
Total Revenues - (157,776) (157,776)
Expenditures
Labour 513,847 440,435 (73,412)14%3
Purchases 182,224 186,838 4,614 3%
Contracted Services 55,751 49,669 (6,082)11%4
Contribution to Reserves - 156,452 156,452 100%1 & 2
Interfunctional Adjustments 184,801 184,797 (4)0%
Debt Principal & Interest 207,950 207,961 11 0%
Total Expenditures 1,144,573 1,226,152 81,579 7%
Total Net Levy 1,144,573 1,068,376 (76,197)7% 0
Notes
1 Sidewalk contribution from Developer (Victoria Woods Subdivision)
2 Development charge revenue
3
4 Subcontractor expenses under $6,100 - timing
Net labour under $73,400 - Vacancies throughout year, OT under, allocation within Roads departments
57
2017 2017 Actual % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
Total Revenues - - -
Expenditures
Labour 155,250 123,053 (32,197)21%1
Purchases 92,500 61,841 (30,659)33%2
Contracted Services 2,000 - (2,000)100%
Interfunctional Adjustments 146,925 146,844 (81)0%
Total Expenditures 396,675 331,738 (64,937)16% -
Total Net Levy 396,675 331,738 (64,937)16% -
Notes
1 FT Reg under $14,300 - early winter HEO dismissal; Overtime under $18,600
2 Supplies under $30,700 - Salt
58
2017 2017 Actual % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
Levy, PILS (142,357) (137,267) 5,090 4%
Specified Revenue - (23) (23)100%
Total Revenues (142,357) (137,290) 5,067 4%
Expenditures
Labour 20,425 16,288 (4,137)20%
Purchases 374 28,060 27,686 7,403%1
Contracted Services 18,750 14,657 (4,093)22%
Contribution to Reserves - 23 23 100%
Interfunctional Adjustments 23,774 23,778 4 0%
Debt Principal & Interest 7,230 7,265 35 0%
Total Expenditures 70,553 90,071 19,518 28% 0
Total Net Levy -71,804 -47,219 24,585 34% 0
Notes
1 Insurance Claims $27,900
59
2017 2017 Actual % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges - (220) (220)100%
Total Revenues - (220) (220)
Expenditures
Labour 19,867 31,305 11,438 58%1
Purchases 198,953 206,333 7,380 4%
Contracted Services 2,250 1,204 (1,046)46%
Interfunctional Adjustments 14,400 14,400 -0%
Total Expenditures 235,470 253,242 17,772 8% -
Total Net Levy 235,470 253,022 17,552 7% 0
Notes
1 Increased FT labour allocation from Hydro Services $11,700
60
2017 2017 Actual % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
Grants (5,000) (5,000) -0%
User Charges (446,209) (391,157) 55,052 12%1
Other Revenue - (248) (248)100%
Total Revenues (451,209) (396,405) 54,804 12% -
Expenditures
Labour 164,538 146,915 (17,623)11%2
Purchases 238,672 188,652 (50,020)21%3
Contracted Services 22,400 18,185 (4,215)19%
Contribution to Reserves 6,000 6,000 -0%
Interfunctional Adjustments 7,577 7,569 -8 0%
Debt Principal & Interest 19,579 19,579 0%
Total Expenditures 458,766 386,900 (71,866)16% 0
Total Net Levy 7,557 (9,505) (17,062)226% 0
Notes
1
2
3 Material/Inventory under $44,400 - fuel purchase
Fuel Sales under $55,100
Savings realized from Card Lock system
61
2017 2017 Actual % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
Specified Revenue - (6,164) (6,164)100%1
Total Revenues - (6,164) (6,164)
Expenditures
Labour 27,900 33,583 5,683 20%2
Purchases 2,776 310 (2,466)89%
Contracted Services 16,500 9,697 (6,803)41%3
Contribution to Reserves - 6,164 6,164 100%1
Interfunctional Adjustments 18,000 18,000 -0%
Total Expenditures 65,176 67,754 2,578 4% -
Total Net Levy 65,176 61,590 (3,586)6% 0
Notes
1
2
3
Development Charges Revenue
Net labour over $5,700 - Allocation within Roads Department
Subcon expense under $6,800 due to timing of repair work
62
2017 2017 Actual % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges (82,876) (97,758) (14,882)18%1
Total Revenues (82,876) (97,758) (14,882)18% -
Expenditures
Labour 27,528 26,512 (1,016)4%
Purchases 72,748 83,554 10,806 15%1
Contracted Services 71,750 78,604 6,854 10%2
Interfunctional Adjustments 86,552 86,544 (8)0%
Total Expenditures 258,578 275,214 16,636 6% -
Total Net Levy 175,702 177,456 1,754 1%
Notes
1
2
More Bagtags were sold vs the amount of bag tags purchased with a net profit
Subcontractor Exp over $7,200 - Delayed receipt of Q2 Large Item bin Invoices
63
Report Title Recreation Culture and Parks 2017 Q3 Results
Report No. RCP 17-47
Author Rick Cox
Meeting Type Council Meeting
Council Date October 23, 2017
Attachments • Memo re RCP Q2 Results
• RCP Q3 2017 Financial Summaries
Page 1 / 3 RCP 17-47 - Recreation Culture and Parks
RECOMMENDATION
THAT Report RCP 17-47 - Recreation Culture and Parks 2017 Q3 Results be received for information.
EXECUTIVE SUMMARY
This report provides Council with the January 1, 2017 to September 30, 2017 Department year
to date operational and financial results for Recreation, Culture & Parks.
BACKGROUND
2017 Business Objectives
Division Item Target Date Status Programs & Services Host the 3rd Run The Runway event to generate funds in support
of the F.A.R.E. subsidy program. Q2 Complete
Implementation (training) of new Recreation Management
Software to replace current CLASS software in 2018. Q1-Q4 In Progress
Grow participation and revenue with an expanded calendar of
adult and youth recreation programs. Q1-Q4 In Progress
Implement Liquid Gym/Water Bike Program. Q1-Q4 Complete
Implement capital levy surcharge on pool fees to fund pool deck
replacement and future improvements. Q2 Complete
Implement capital levy surcharge on waterpark admissions to fund
capital repairs and improvements. Q2 Complete
Implement marketing strategy for facility rentals at the TCC. Q2 In Progress
Apply for grant funding to host 3 Physical Literacy Workshops and
Physical Literacy Summit. Q1-Q4 In Progress
Open retail storefront for Town merchandise & select sporting
goods Q1 Complete Culture & Heritage Canada 150 Events – Dr. Hevenor Art Exhibition, Dominion Days,
Confederation Challenge, String Fling, Canada Day. etc. Q1-Q4 In Progress
Oxford Remembers – Oxford’s Own. Project to commemorate
100th Anniversary of W.W. I Q2-Q4 In Progress
64
Page 2 / 3 RCP 17-47 - Recreation Culture and Parks
Division Item Target Date Status
Wilde Week – to celebrate 135th Anniversary of Oscar Wilde’s visit
to Oxford County and his influence on the decoration of Annandale
NHS
Q2 Complete
Additional Exhibits & Events as listed in 2017 Calendar including
special Exhibit and programs commemorating the 80th
Anniversary of the Great Flood
Q1-Q4 In Progress Parks & Facilities Review of contracted cleaning services model Q3 Deferred to
2018
Complete repairs of Carroll Trail Q1-Q2 Q3-Q4
Continue implementation of Cemetery Master Plan (columbaria
area, road network extensions, scattering garden). Q3 Complete
Annual playground equipment replacement program Q1-Q2 Deferred to
2018
Continue implementation of the Memorial Park Revitalization Plan Q1-Q4 On Schedule
Roof rehabilitation, repairs and replacements at TCC Q3 Complete
TCC Fire alarm system panel and exterior door replacements Q2
Fire panel
deferred to Q4.
Doors to 2018
Continue implementation of the Asset Management Action Plan Q1-Q4 On Schedule
LLWP maintenance (slide tower, basin, spray elements) Q1-Q4 On Schedule
Indoor pool deck replacement and asbestos removal Q3 Asbestos complete;
Deck deferred to
2018
TCC Lions Auditorium kitchen upgrades phase 1 Q2 Q3-Q4
Rink area LED light conversion Q3 Complete
TCC Energy Retrofit pre-tender technical design (I.B. Storey) Q2-Q3 Complete
Physical security report on all facilities Q1 Deferred to
2018
Joy Mausoleum Repairs Q2 Complete
Cemetery Rear Yard Fencing Q2 Deferred to
2018
Replacement of Museum program room floor tile Q2 Complete
Repair of Annandale House eaves & fascia Q2 Deferred to
2018
Customer Service Centre Façade brick repair/restoration Q2 Cancelled
Relocation of the water stack in the server room at the Customer
Service Centre Q1 In progress
Dog Park 2017 Build Q4
Enhanced Beautification Q2-Q3 Complete
65
Page 3 / 3 RCP 17-47 - Recreation Culture and Parks
Key Indicators
FINANCIAL IMPACT/FUNDING SOURCE
The RCP Department’s 2017 Q3 operational financial variance summary is as follows:
As noted in the Memo provided to Council in September regarding the Q2 results (attached), Q3
& Q4 spending will consume the majority of the in-year surplus by year-end. The projected year-
end discretionary surplus, if realized, is largely a result of energy conservation and may be contributed to reserves for investing in similar future projects.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
This report provides information in alignment with the following Objectives of the Community
Strategic Plan:
• Objective 1 – Excellence in Local Government
• Objective 2 – Sustainable Economy
• Objective 4 – Culture & Community
Key Indicators 2017 2016 % change Comment
Museum: attendance - headcount 10,437 9,117 14%
Programs: Advanced/Leadership - headcount 78 184 -58% Indoor pool closure prevented leadership program
Programs: Aquatic registrations - headcount 3,039 2,661 14%
Programs: Public Swim attendance - headcount 8,784 9,318 -6%Indoor pool closure
Programs: Memberships sold 1,731 1,357 28%Aquafit passes at LLWP
Programs: Health Club attendance - headcount 18,390 21,167 -13%pool closure, NHL event closure
Programs: Water Fitness attendance - headcount 7,562 7,688 -2%Aquacycling program added in 2017
Programs: Land Fitness attendance - headcount 1,647 1,446 14%Yoga attendance increased
Programs: Public Skating attendance - headcount 2,931 2,220 32%Free program
Programs: Roller Skating attendance - headcount 503 350 44%Popluar program
Programs: Squash Courts - headcount 840 985 -15%
Programs: Waterpark attendance - headcount 16,098 25,932 -38%Bad weather, water clarity early closures
Programs: Youth registrations - headcount 3,682 3,830 -4%
Programs: Advertising revenue (guide,boards,fences)29,754$ 30,236$ -2%no ball fence advertising
Programs: Rink bookings (ice) -hours 3,740 2,406 55%significant increase in casual and mini rink users
Programs: Rink bookings (floor) - hours 600 165 263%ball hockey, dog show, NHL event
Programs: Tournaments (ice/pool/field)13 11 18%
Programs: Room rentals (non-admin)685 573 20%
Programs: Aquatic user fees collected 9,746$ n/a New fee for 2017
Programs: Rental insurance program 3,925$ na/New program for 2017
Cemetery: Niche & Plot sales (count)53 49 8%
Cemetery: Interments (count)104 92 13%
Data for Q1-Q3
Division YTD Budget YTD Actual Variance
Forecast
Cemetery 111,999 81,730 (30,269)(6,750)
Parks 446,276 433,863 (12,413)20,600
Community Programs 34,000 55,850 21,850 23,000
Recreation Programs 298,379 304,452 6,073 54,500
Facilities 1,585,597 1,427,663 (157,934)(104,000)
EFC (16,398)(30,575)(14,177)-----
Museum 245,702 243,949 (1,753)-----
Totals 2,705,555 2,516,932 (188,623)(12,650)
66
Date: September 11, 2017 To: Members of Council
From: Rick Cox, Director of Recreation, Culture & Parks RE: RCP 17-40 Recreation Culture & Parks 2017 Q2 Results
In response to questions from Council about the consolidated RCP departmental YTD surplus of $272,546.00 reported on in RCP 17-40 Recreation Culture & Parks 2017 Q2 Results, I submit
the following commentary:
Situational Summary In each Division, the significant contributors to the net surplus are
summarized in the table to the right. I anticipate achieving savings from energy
conservation and FT labour vacancies
over the course of the year. By year end, the timing-related surplus will have been
consumed, leaving any remaining HLW
and labour savings to offset revenue shortfalls or higher-than-expected costs
elsewhere.
The mid-year surplus position is anticipated to be consumed by year-end as follows:
Moving forward, we will refine the year-end projection as the Q3 expenses and revenues are posted, and update Council through the Q3 report and the 2018 budget process.
(272,000)
169,000
(103,000)
60,000
8,000
(35,000)
35,000
0
LLWP net additional loss (estimate)
AHNS net additional loss (estimate)
Year-end discretionary surplus (estimate)
Projected RCP Dec 31, 2017 surplus
Contribution to reserve for future energy projects
June 30 surplus
timing-related spending
Mid-year discretionary surplus (estimate)
Division
Timing HLW Labour
Cem (18,700)5,000
Parks (63,300)(5,700)(6,000)
CP (10,000)
Programs (14,000)
Facilities (45,800)(74,300)(21,900)
EFC (8,400)
Museum (9,000)
Contribution to Surplus (169,200)(80,000)(22,900)
Contributors to Surplus
67
2017 2017 Actual % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges (98,175) (118,014) (19,839)20%1
Other Revenue (3,250) (3,770) (520)16%
Total Revenues (101,425) (121,784) (20,359)20% -
Expenditures
Labour 102,065 98,709 (3,356) 3%
Purchases 31,885 33,568 1,683 5%
Contracted Services 17,000 12,513 (4,487) 26%
Interfunctional Adjustments 62,474 58,864 (3,610) 6%
Total Expenditures 213,424 203,654 (9,770)
Total Net Levy 111,999 81,870 (30,129)27% 0
Notes
1 Services Revenue over $8,800; Foundation Revnue over$5,700; Plot sales revnue over $4,600
68
2017 2017 Actual % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges (20,700) (25,333) (4,633)22%
Other Revenue (1,949) (3,660) (1,711)88%
Total Revenues (22,649) (28,993) (6,344)28% -
Expenditures
Labour 126,445 126,415 (30)0%
Purchases 99,175 64,775 (34,400)35%1
Contracted Services 104,800 133,073 28,273 27%2
Contribution to Reserves 11,000 11,273 273 2%
Interfunctional Adjustments 67,600 67,416 (184)0%
Debt Principal & Interest 59,905 59,903 -2 0%
Total Expenditures 468,925 462,855 (6,070)
Total Net Levy 446,276 433,862 (12,414)0
Notes
1
2 Subcontractor Exp over $26,700 - sports fields and trees
Supplies Exp under $8,300; Equipment Supplies & Repairs under $9,800; HLW under $6,600
69
2017 2017 Actual % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
Grants (3,000) (10,250) (7,250)242%1
User Charges - (7,383) (7,383)100%2
Other Revenue - (7,772) (7,772)100%3
Contribution from Reserves - (10,000) (10,000)100%4
Total Revenues (3,000) (35,405) (32,405)1080% 1
Expenditures
Labour - 10,056 10,056 100%5
Purchases 37,000 81,199 44,199 119%6
Total Expenditures 37,000 91,255 54,255 147% 0%
Total Net Levy 34,000 55,850 21,850 64% 0
Notes
1 2017 Council grant - Cultural Advisory Committee
2 Canada 150 Tree program
3 Donation Revenue - Kinsmen for Fireworks
4 $10,000 contribution to NHL Centennial event, funded from Reserves
5 Labour allocated towards NHL event & turtle fest
6 Cultural Grant Expense $6,000; Supplies Expense over $7,700 - fireworks; Special projects over $9,500 -NHL event; Canada 150 Tree program $21,000
70
2017 2017 Actual % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
Grants (32,026) (34,647) (2,621)8%
User Charges (986,800) (914,034) 72,766 7%1
Other Revenue (21,501) (21,631) (130)1%
Total Revenues (1,040,327) (970,312) 70,015 7% -
Expenditures
Labour 1,081,521 1,033,308 (48,213)4%
Purchases 206,824 192,800 (14,024)7%2
Interfunctional Adjustments 43,051 41,320 (1,731)4%
Debt Principal & Interest 7,310 7,337 27 0%
Total Expenditures 1,338,706 1,274,765 (63,941)5%
Total Net Levy 298,379 304,453 6,074 2%
Notes
1
2
Net User charge revenue under $72,800
Net Supplies under $16,400 - timing;
71
2017 2017 Actual % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges (4,725) (5,725) (1,000)21%
Specified Revenue - (39,516) (39,516)100%1
Total Revenues (4,725) (45,241) (40,516)857% 100%
Expenditures
Labour 595,897 547,950 (47,947)8%2
Purchases 609,896 521,253 (88,643)15%3
Contracted Services 151,404 131,009 (20,395)13%4
Contribution to Reserves - 39,474 39,474 100%1
Interfunctional Adjustments 31,500 31,500 -0%
Debt Principal & Interest 201,625 201,717 92 0%
Total Expenditures 1,590,322 1,472,903 (117,419)7% 0%
Total Net Levy 1,585,597 1,427,662 (157,935)10% 0
Notes
1 Development charge revenue
2 Net FT labour under $47,900 - vacant positions; PT labour under $13,700; Net OT over $8,300
3 HLW under $66,800; Equipment Supplies & Repairs under $5,900; Building Repairs & Maint under $11,400
4 Subcontractor Exp under $8,000 - Elevator Maint, garbage lifts and snow removal; Equipment Maint Contract under $12,400 -
KeyTech (aquaplan program) and Cimco (refrigeration) - timing
72
2017 2017 Actual % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges (61,875) (74,982) (13,107)21%1
Total Revenues (61,875) (74,982) (13,107)21% -
Expenditures
Purchases 14,320 12,337 (1,983)14%
Contracted Services - 912 912 100%
Debt Principal & Interest 31,157 31,158 1 0%
Total Expenditures 45,477 44,407 (1,070)2%
Total Net Levy (16,398) (30,575) (14,177)86% -
Notes
1 Rent Revenue over $13,100
73
2017 2017 Actual % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
Grants - (700) (700)100%
User Charges (30,477) (21,189) 9,288 30%1
Other Revenue (21,450) (5,956) 15,494 72%2
Total Revenues (51,927) (27,845) 24,082 46% -
Expenditures
Labour 202,336 200,365 (1,971)1%
Purchases 74,894 52,396 (22,498)30%3
Contracted Services 7,200 6,695 (505)7%
Interfunctional Adjustments 13,199 12,339 (860)7%
Total Expenditures 297,629 271,795 (25,834)9% 0
Total Net Levy 245,702 243,950 (1,752)1%
Notes
1 Net User charges revenue under $9,300
2 Special revenue under $16,800
3 Special events Exp under $7,400; Building repairs & Maintenance Exp under $7,400
74
Report Title 0.5 FTE Increase – Manager of Hydro Operations and
Engineering
Report No. CAO 17- 05
Author David Calder, CAO
Meeting Type Council Meeting
Council Date November 13, 2017
Attachments LETTER – CHAIR TILLSONBURG HYDRO INC
Page 1 / 2 0.5 FTE Increase - Manager of Hydro Oper
RECOMMENDATION:
That Council receives report CAO 17-05 0.5 FTE Increase – Manager of Hydro Operations and
Engineering.
And that the Council of the Town of Tillsonburg authorizes the CAO to increase the Town FTE complement by 0.5 to allow for a full time Manager of Hydro Operations and Engineering to be
funded by Tillsonburg Hydro Inc. effective January 1, 2018.
Background
At its meeting of September 29, 2017, the Board of Directors of THI passed the following resolution:
“THAT the Board receives Report CEO THI 10-17 FTE Increase for the Manager of Hydro
Operations and Engineering, Town of Tillsonburg;
AND THAT the Board approves a budget increase to allow for a permanent 0.5 increase for a
full time Manager of Hydro Operations and Engineering for the Town of Tillsonburg;
AND THAT the Board Chair and the THI Chief Executive Officer present the request to Council
for endorsement of an additional 0.5 FTE as soon as possible in order to start the hiring process.”
On October 19, 2017, the Town of Tillsonburg received the attached letter addressed to the
CAO of the Town of Tillsonburg from the Chair of Tillsonburg Hydro Inc. (THI) requesting
Council to endorse an additional 0.5 FTE to provide for a full time Manager of Hydro Operations and Engineering. This position would provide full time services to THI and be funded within the
THI budget. The Town of Tillsonburg would recover the 100% of the cost of this position from
THI.
The Chair of THI and the CEO will be present to answer any questions related to the requested increase in FTE.
75
Page 2 / 2
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
This report recommends taking actions that are in alignment with the following Objectives of the
Community Strategic Plan:
• Objective 1 – Excellence in Local Government
76
77
Report Title Bonds for Development Securities
Report No. CAO 17-06
Author David Calder
Meeting Type Council Meeting
Council Date November 13, 2017
Attachments
• SUBDIVISION BONDS FOR DEVELOPMENT
DOCUMENT
• SUBDIVISION SECURITY COMPARISON
• FRANK COWAN DOCUMENT
Page 1 / 2
RECOMMENDATION
THAT Council receive report CAO 17-06 Bonds for Development Securities;
AND THAT the Council of Town of Tillsonburg amend the Site Plan Agreement By-law and
Subdivision agreement to include Bonds as an additional form of financial security for site plan
applications and subdivision developments.
EXECUTIVE SUMMARY
Currently, the Town of Tillsonburg requires securities as part of site plan agreements and
subdivision agreements to ensure that the necessary site infrastructure (roads, curbs, water,
sewer, landscaping, etc) will be put in place in a timely fashion and warranted by the developer.
Further, to ensure that the developer has the necessary financial resources to provide and pay
for the required infrastructure, the Town requires financial security from the developer. This
security traditionally has taken the form of cash or letters of credit.
Recently, a local developer has requested the posting of a bond for the purposes of securities
under a site plan application.
BACKGROUND
The advantage of a bond for a developer is that bonds do not encumber a developers’ balance
sheet as a letter of credit would. A bond as a form of security maximizes the financial resources
available to the developer. A bond also allows the developer to access cash that is usually tied
up in a letter of credit thus increasing cash flow that can be better used to develop the project.
A bond still protects the municipality from a developer default as a bond is liquid financial
security that can be accessed by the municipality without taking action against the developer. As
a result, there does not appear to be any additional risk to the Town should it accept bonds as a
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form of security. As noted a bond would be another form of security which still provides an option
for the developer to provide securities in the form of cash, letter of credit or bond.
From the municipalities perspective an advantage of accepting a bond as an alternate form of
financial security is that it shows support to the development community that the Town is
responsive to the needs of developers. As previously noted, this can be achieved without
increasing financial risk to the Town.
As noted in the staff recommendation, the Town’s Site Plan Agreement By-law and Subdivision
Agreement do not currently provide for the posting of a bond as a development security.
Staff have attached documentation that supports bonds as a viable security for development
activities.
CONSULTATION/COMMUNICATION
Staff obtained legal advice as to the acceptance of a bond as a form of security. The Town’s
solicitor notes that a “bond is probably sufficient to protect the Town. However, the Town should
be aware that it is not as good as an irrevocable letter of credit. First, the bond is more similar to
a form of insurance whereas the letter of credit is a credit facility. Second, many municipalities
require the irrevocable letter of credit from one of the chartered banks whereas the performance
bond is coming from an insurer.”
FINANCIAL IMPACT/FUNDING SOURCE
There is no direct financial impact of amending the Site Plan Agreement By-law and the
Subdivision Agreement to provide for the option of providing a bond as an alternate form of
security. The true impact of a bond will not be realized until such time as a developer defaults on
a development project. To date, the Town of Tillsonburg has been fortunate that it has a strong development community that has not defaulted on their development agreements with the Town
of Tillsonburg.
COMMUNITY STRATEGIC PLAN IMPACT
As noted in the Community Strategic Plan (CSP), the plan identifies Excellence in Local
Government as a strategic outcome and participating on the Local Court Security Advisory
Committee will reinforce positive local decision making.
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Report Title Committee Appointment
Report No. CL 17-21
Author Donna Wilson, Town Clerk
Meeting Type Council Meeting
Council Date November 13, 2017
Attachments
RECOMMENDATION
THAT Council receive Report CL 17-21, Committee Appointment;
AND THAT Reg Butcher be appointed to the Heritage, Beautification & Cemetery Advisory
Committee;
AND THAT By-Law 4147, to Amend Schedule A of By-Law 3876, be brought forward for Council
consideration.
BACKGROUND
The Clerk’s Office has received an application requesting appointment to the Heritage,
Beautification & Cemetery Advisory Committee from Reg Butcher. The Committee has
been notified of the application and have no objection to the appointment.
The Heritage, Beautification & Cemetery Advisory Committee (HBC Committee) was
established by Council to advise Council on all matters with respect to architectural and
historical significance. To assist Council in conserving Tillsonburg’s historic past and to
promote public education concerning preservation of unique architectural and heritage of
Tillsonburg. To make recommendations to Council regarding designations of buildings with
historical significance, this would ensure the conservation, protection and
preservation of heritage in Ontario, in accordance with the Ontario Heritage Act. To make
recommendations to Council on the Tillsonburg Cemetery.
FINANCIAL IMPACT/FUNDING SOURCE
There will be no additional impact to the 2017 budget as a result of the appointment.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
1.Excellence in Local Government
1.1 Demonstrate strong leadership in Town initiatives
Committee appointments demonstrate an excellence in local government through
increased opportunities for citizens and stakeholders to be included in oversight on
municipal operations.
Page 1 / 1 Report CL 17-21 – Committee Appointment 87
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Report Title Sign Variance – 360 Quarter Town Line – Simply 360
Residential Development
Report No. DCS 17-34
Author Geno Vanhaelewyn, Chief Building Official
Meeting Type Council Meeting
Council Date NOVEMBER 13, 2017
Attachments N/A
Page 1 / 4 DCS 17-34 - Sign Variance 360 Quarter
RECOMMENDATION
THAT Council receive report DCS 17-34 Sign Variance – 360 Quarter Town Line – Simply 360
Residential Development.
AND THAT a variance to Sign By-Law 3798 be approved for the construction of a temporary 38
m2 (400 ft2) subdivision promotional banner sign mounted on a trailer located on the East side
of Quarter Town Line between Trillium Drive and Southridge Road described as 360 Quarter
Town Line (Plan 41M119, LOT 2) with the following conditions:
(i) A sign permit is obtained;
(ii) Skirting is installed around the bottom perimeter of the trailer acceptable to
Building/By-Law Services;
(iii) Signage is maintained as per Sign By-Law 3798, Clean Yard By-Law 3810 and
maintained reasonably level;
(iv) If the maintenance of the sign becomes derelict in any manner the signage will be
ordered to be removed and any replacement signage will be required to be
installed as per Sign By-Law 3798.
EXECUTIVE SUMMARY
The recent installation of new signage located at 360 Quarter Town Line was identified by By-
Law Services. In review, the sign was installed without consultation or a permit and is in
contravention of Sign By-Law 3798. As a result, By-Law staff advised the developer of the
contraventions and provided three options; remove the signage, install signage that complies
with the by-law or apply for a sign variance.
In this case the developer opted to apply for a sign variance and the applicant is requesting a
variance to the Sign Bylaw 3798 to permit the existing signage. The sign consists of a 38 m2
(400 ft2)/15.2m (50 ft) x 2.4m (8 ft) subdivision promotional banner sign mounted on a trailer on
the East side of Quarter Town Line between Trillium Drive and Southridge Road known as 360
Quarter Town Line as indicated on the following illustrations/site plans. The purpose of the
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signage is to promote the Simply 360 residential townhouse development that has recently
obtained site plan approval
SITE PLAN
SIGN COPY/ELEVATION
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Sign By-Law 3798 notes the following related to this request:
Trailer signs and banner signs are prohibited:
5.1 SPECIFIC SIGN PROHIBITIONS
(d) Vehicle/Trailer sign on non-motorized vehicles where the purpose of the
sign meets the definition of a sign under this By-law;
(p) Banner Signs
Maximum area of Subdivision Development Signs are 25m2(269 ft2) per sign
7.3 PROPERTY USE CATAGORIES (SCHEDULE A)
SUBDIVISION DEVELOPMENT SIGN
- 1 sign per 150 m of road frontage up to a maximum of 4 signs
- maximum area per sign 25 m2 (269 ft2)
In this case:
- the sign is a trailer sign which is not permitted
- the sign copy is displayed on a banner which is not permitted
- the sign is 13 m2 (140 ft2) larger than permitted
The municipality recognizes in “Section 9 – Variances” of the by-law that there may be
exceptions and therefore the Director or Council can consider variance requests. This
application was deemed major in that the Director/CAO cannot approve the request which
therefore requires Council consideration.
CONSULTATION/COMMUNICATION
This application was referred to internal departments and external agencies and the following
comments were received:
i) By-Law Services noted concerns related to the deterioration of banner signs, the
aesthetics of the trailer body and potential sinking/levelness of the overall sign.
ii) CAO noted concerns related to the temporary duration requirements of the sign ,
maintenance and deterioration of banners and aesthetics of the trailer body
particularly the under body such as tires, rusting of underbody, etc.
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Recommendation
That the Town of Tillsonburg Council approve the variances to Sign By-Law 3798 for the
construction of a temporary 38 m2 (400 ft2) subdivision promotional banner sign mounted on a
trailer located on the East side of Quarter Town Line between Trillium Drive and Southridge
Road described as 360 Quarter Town Line (Plan 41M119, LOT 2) with the following conditions:
(i) A sign permit is obtained;
(ii) Skirting is installed around the bottom perimeter of the trailer acceptable to
Building/By-Law Services;
(iii) Signage (including the trailer body) is maintained as per Sign By-Law 3798, Clean
Yard By-Law 3810 and kept reasonably level;
(iv) If the maintenance of the sign becomes derelict in any manner the signage will be
ordered to be removed and any replacement signage will be required to be
installed as per Sign By-Law 3798.
The proposed variances along with the recommended conditions are:
(i) reasonably desirable for the location and use of the land;
(ii) in-keeping with the general intent and purpose of the Town of Tillsonburg
Sign By-law No. 3798 as it relates to development;
(iii) supportive of the Community Strategic Plan Objective 2 – Economic
Sustainability
FINANCIAL IMPACT/FUNDING SOURCE
N/A
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
- Community Strategic Plan Objective 2 – Economic Sustainability
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Report Title Sign Variance – 180-190 Simcoe Street – Billboard Sign
Report No. DCS 17-35
Author Geno Vanhaelewyn, Chief Building Official
Meeting Type Council Meeting
Council Date NOVEMBER 13, 2017
Attachments N/A
Page 1 / 6 DCS 17-35 Sign Variance 180-190 Simcoe
RECOMMENDATION
THAT Council receive report DCS 17-35 Sign Variance – 180-190 Simcoe Street – Billboard
Sign
AND THAT Council not approve the sign variance application request for the placement of a
billboard sign noted in report DCS 17-35 Sign Variance – 180-190 Simcoe Street – Billboard
Sign;
AND THAT the signage is removed on or before November 20, 2017.
EXECUTIVE SUMMARY
The recent installation of new signage located at 180-190 Simcoe Street was identified by By-
Law Services. In review, the sign was installed on the existing sign frame for the
Harvest/Nautical Lands development. The change of the sign copy from a development sign
advertising Harvest/Nautical Lands to a billboard sign advertising Titan Trailers without
consultation or a permit triggered the contravention of Sign By-Law 3798. As a result, By-Law
staff advised the developer of the non-compliance and provided two options; remove the
signage or apply for a sign variance.
In this case the developer opted to apply for a sign variance and the applicant is requesting a
variance to the Sign Bylaw 3798 to permit the existing signage. The proposed application is for
permission to permit a billboard sign to advertise an off-site business on the 6.1 m x 6.1 m (20 ft
x 20 ft) sign that is already constructed on the properties as indicated on the following site
plan/elevation.
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SITE PLAN
PREVIOUS “HARVEST” SIGN COPY/ELEVATION
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PROPOSED/EXISTING SIGN COPY/ELEVATION
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The application requires relief from:
Section 7.2
• Schedule A- Permitted Location: To permit a billboard sign in a Service Commercial Zone.
Billboard signs are only permitted in Future Development zones.
• Schedule A- Area: To increase the maximum sign area from 19m2 (200ft2) to 37.16m2 (400ft2).
• Schedule A- Height: To increase the maximum height of the sign from 7.5m (24.61ft) to 9.14m (30ft).
Section 8.2
• To decrease the location from another billboard sign from 400m (1,312.24ft) to 122m (403ft).
Sign By-Law 3798 notes the following related to this request:
7.2 Signs In Schedules To This By-Law
a) A sign that is listed in a schedule as being allowed shall only be allowed if it satisfies all
applicable provisions of this By-law and any other applicable law.
Schedule A- Permitted Sign Use/Property Use Table
TYPE OF SIGN S. Permit ? RESIDENTIAL INDUSTRIAL COMMERICAL INSTITUTIONAL FUTURE DEVELOPMENT ENTREPRENEURIAL CENTRAL COMMERCIAL
Billboard Sign 8.2 YES Not Permitted Not Permitted Not Permitted Not Permitted
Allowed: one sign
Not Permitted
AREA:19 m2 (200 ft2) Not Permitted
HEIGHT: 7.5 m (24.61 ft)
Section 8- Specific Sign Regulations
8.2- Billboard Signs
a) A billboard sign shall not be located, erected or displayed within 400 meters (1,312.24
ft.) of any other billboard sign.
The municipality recognizes in “Section 9 – Variances” of the by-law that there may be
exceptions and therefore the Director or Council can consider variance requests. This
application was deemed major in that the Director/CAO cannot approve the request which
therefore requires Council consideration.
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CONSULTATION/COMMUNICATION
This application was referred to internal departments and external agencies and the following
comments were received:
i) By-Law Services noted concerns related to the installation of the signage without
consultation or a sign permit. Billboard signs are the only permitted form of off-site
advertising and by permitting variances as such may cause confusion for other
businesses whether or not off-site advertising is permitted. By-Law Services is
therefore not in support of this application.
ii) Building/Planning Services noted concerns related to the removal of development
advertising for the use as a billboard and that the signage on the property should
only be used to market the development land the sign is on or the development
lands directly to the north.
iii) CAO noted concerns related to the permanent nature of a billboard sign and
recommends that the signage, if approved, be for a temporary period (6 months+/-)
only.
iv) Tillsonburg BIA noted that the By-Law should be followed and does not support
the variance request. If the signage is permitted to remain the BIA has concerns
related to perception and possible precedence setting.
v) Tillsonburg District Chamber of Commerce commented that variances as such
should not become a regular occurrence. The concern is that once these signs are
permitted, more will follow; and the Town's entrance image will be compromised if
there are too many billboard signs.
Recommendation
THAT the Town of Tillsonburg Council not approve the sign variance application request for the
placement of a billboard sign noted in report DCS 17-35 Sign Variance – 180-190 Simcoe Street
– Billboard Sign;
AND THAT the signage is removed on or before November 20, 2017.
The proposed variances are not:
(i) reasonably desirable for the location and use of the land;
(ii) in-keeping with the general intent and purpose of the Town of Tillsonburg
Sign By-law No. 3798.
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Alternative Recommendation(s)
1. THAT the Town of Tillsonburg Council approve the variances to Sign By-Law 3798 for
the construction of a temporary 37.16m2 (400 ft2) x 9.14m (30ft) high billboard sign
located within 122m (403ft) of another billboard sign on the North side of Simcoe Street
between Westtown Line and Goshen Street described as Part Lot 24 PLAN 1653, Part 7
41R8458 & Lot 30 PLAN 1653 with the following conditions:
(i) A sign permit is obtained;
(ii) The variance for a billboard sign is temporary and shall be removed on or before
December 31, 2017 at which time the sign will be designated as a promotional
development sign to promote the development lands on or directly north of the
sign;
(iii) The variance is applicable for the proposed sign copy only; any change in billboard
sign copy is not permitted.
FINANCIAL IMPACT/FUNDING SOURCE
N/A
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
N/A
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Report Title International Per Diem Rate
Report No. DCS 17-37
Author Cephas Panschow
Meeting Type Council Meeting
Council Date NOVEMBER 13, 2017
Attachments
Page 1 / 2
RECOMMENDATION
THAT Council receive Report DCS 17-37 International Per Diem Rate;
AND THAT the Treasury Board Secretariat of Canada’s Meal Per Diem Rate be approved for use for international travel instead of the Town’s standard per diem rate;
AND THAT the Town’s Personnel Policy be amended to reflect this change.
EXECUTIVE SUMMARY The purpose of this report is to seek Council approval to use an alternate per diem
reimbursement rate for meals instead of the Town’s standard per diem rate. The reason is that
meal expenses outside of Canada tend to be significantly higher than that experienced in
Canada and the Town’s Personnel Policy is silent on reimbursement for additional costs incurred for travel out of country.
BACKGROUND
Town Council approved the use of the Treasury Board Secretariat of Canada’s Meal Per Diem
Rate for the 2015 Mission to Japan and staff is seeking approval to use their rates for this trip.
This is due to the fact that meal costs internationally, including Asia, are very high. For example,
Tokyo has some of the highest costs for food in the world. If the Town’s standard per diem rate
was used for the trip, it is possible that Town representatives would be responsible to pay a
significant portion of the trip costs out of their own pocket.
The rates being proposed are developed by the National Joint Council of the Public Service of
Canada (www.njc-cnm.gc.ca), which is the Forum of Choice for co-development, consultation
and information sharing between the government as employer and public service bargaining
agents, and are based on actual costs in different cities around the world.
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Their rates for various cities are:
City Secretariat Rates (in foreign
currency)
Secretariat Rates (in
Canadian Currency)*
Canada (for comparison
purposes)
N/A $85.35
China (Beijing)
700 RMB $135
Germany (Frankfurt) 116.85 Euro $173
Japan (Nagoya)
11,705 yen $131
United States $85.35 $109
*Canadian currency equivalent as of November 4, 2017
The Per Diem Rates in the above table are based on actual costs in specific cities and it is clear
that the cost for meals is significantly higher than the Town’s Standard Per Diem rates. Hence,
staff is recommending that the Treasury Board Secretariat of Canada’s Meal Per Diem Rate be
approved for use for travel outside of Canada.
CONSULTATION/COMMUNICATION
Not applicable.
FINANCIAL IMPACT/FUNDING SOURCE
The 2017 Economic Development & Marketing budget contains $12,000 in funding for the
Mission to Asia and the reimbursement of meal costs at the Secretariat’s rate would be funded out of this amount.
COMMUNITY STRATEGIC PLAN
Not applicable.
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Report Title Parking Improvements at Community Centre
Report No. OPS 17-28
Author Eric Flora, P. Eng., CET, Manager of Engineering
Geno Vanhaelewyn, Chief Building Official
Meeting Type Council Meeting
Council Date November 13, 2017
Attachments Parks & Recreation Advisory Committee Report
Page 1 / 4
RECOMMENDATION:
THAT Council receive Report OPS 17-28, Parking Improvements at Community Centre;
AND THAT the cost estimate of $175,000 associated with enhancing parking at the
Tillsonburg Community Centre be referred to the 2018 budget deliberations. BACKGROUND
At the July 10, 2017 Council meeting, Operations and By-law Enforcement staff were
requested to review the Parks & Recreation Advisory Committee’s motion that parking be
removed from the west side of Hardy Avenue and on the south side of Lisgar Avenue between
Broadway and Hardy Avenue, and that enhancement of the parking lots at Welding Lane and
Hardy Avenue be reviewed and the associated cost estimates be addressed during the 2018
budget deliberations.
At the same meeting, the Committee also raised the following safety concerns: speed on both
Lisgar Avenue and Hardy Avenue, poor visibility when leaving the current parking lot on Hardy
Avenue and the inability for emergency vehicles to access the Community Centre and all
outdoor facilities (ball diamonds, pump track, skate park when cars parking on both sides).
Also noted was the fact that during winter months, Hardy Avenue becomes very narrow after
snow plowing activities.
SUMMARY
Parking is currently allowed along the south side of Lisgar Avenue from 125 metres east of
Broadway to 35 metres east of Devon Court (approximately 110 metres of permitted on-street
parking). Along Hardy Avenue from Lisgar Avenue towards the Community Centre, parking is
allowed on both sides. The section of Hardy Avenue (inside portion of roadway near
Community Centre) is signed as ‘No Parking/Emergency Vehicle Parking Only’ as illustrated in
Figure 1. The current posted speed limit along Lisgar Avenue is 50 km/h while the current
posted speed limit along Hardy Avenue is 40 km/h.
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Figure 1 shows the existing Welding Lane parking lot limits and the area between the existing
tennis courts and Hardy Avenue that could possibly be used for additional parking. Staff have
undertaken a preliminary concept design of these two proposed parking lots. The proposed
parking lot adjacent to the tennis courts can accommodate approximately 35 spaces, while the
Welding Lane parking lot can accommodate approximately 94 spaces. The preliminary design
allows for the required number of accessible stalls that meet zoning and legislative
requirements. The cost estimate to improve the Welding Lane lot is $245,000 with a paved
surface and $175,000 with a porous surface, while the cost estimate to construct the lot
adjacent to the tennis courts is $125,000 with a paved surface and $95,000 with a porous
surface.
Council may wish to consider the same capital investment in the proposed ‘east of Tillsonburg
Community Centre parking area’ as shown on Figure 1, as the construction of this lot would
likely be more beneficial considering the new dog park and the proposed outdoor rink. These
new amenities will eventually generate an increased demand for parking.
In order to address the speeding concern, staff have contacted the Ontario Provincial Police
and requested that spot speed surveys and increased enforcement be provided along both
Lisgar Avenue and Hardy Avenue.
In order to address the poor visibility concern raised by the Committee, staff undertook sight
line reviews at the following locations:
• Intersection of Lisgar Avenue/Hardy Avenue,
• Entrance/Exit to the existing Hardy Avenue parking lot, and
• Intersection of Hardy Avenue/Community Centre north entrance/exit.
The sight lines at the Lisgar Avenue/Hardy Avenue intersection exceed the minimum sight
distance requirements. At the existing Hardy Avenue parking lot entrance/exit, it is
recommended to clearly delineate no parking zones on the west side of Hardy Avenue, north
and south of the entrance/exit, in order to improve the visibility of vehicular traffic
entering/exiting the lot (see Figure 1). Parking restrictions should also be implemented on the
northwest and northeast corners of the Hardy Avenue/Community Centre north entrance/exit,
as shown on Figure 1.
Any removal of the parking stalls along Lisgar Avenue and/or Hardy Avenue should be
conditional upon new parking lots/stalls being established, in order to offset parking demands
and minimize impacts on facility users. The Traffic By-law can be amended once new parking
areas are established and the exact ‘No Parking/Stopping’ restriction limits have been
determined.
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Staff also discussed the ‘inability for emergency vehicles to access the Community Centre and
all outdoor facilities’ with the Fire and Rescue Services Department. For a fire alarm sounding,
the first fire apparatus is deployed to the Lion’s Den/Colin Campbell entrance area where the
fire connection at the Community Centre is located. Vehicles improperly parked within the No
Parking/Emergency Vehicle Parking Only Zone make access to that area difficult. Staff
recommend improving the Fire Route signage and pavement markings within the areas
surrounding the Community Centre, as well as continued enforcement by Town By-law staff
and Ontario Provincial Police.
CONSULTATION/COMMUNICATION
Town By-Law Enforcement, the Fire and Rescue Services Department, and Recreation, Culture
and Parks staff were consulted in preparation of this report and associated recommendations.
FINANCIAL IMPACT/FUNDING SOURCE
Staff are requesting that the capital budget implications associated with proposed parking lot
improvements be referred to the 2018 budget deliberations.
COMMUNITY STRATEGIC PLAN (CSP)
Investment into parking enhancements at the Tillsonburg Community Centre supports Objective 4 – Culture & Community of the Community Strategic Plan.
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105
Report Title Parking at Community Centre
Report No.
Author Mel Getty – Chair – Parks & Recreation Advisory
Committee
Meeting Type Council Meeting
Council Date July 10, 2017
Attachments
RECOMMENDATION
THAT Council receives the recommendations from the Parks & Recreation Advisory Committee
for Parking at the Community Centre, as information;
AND THAT the matter be referred to the Works Department and By-Law Enforcement for review
and recommendations.
BACKGROUND
The Parks & Rec Advisory Committee RESOLVES On a MOTION made, SECONDED and
CARRIED that the parking be removed from the West side of Hardy Ave and on the south of
Lisgar Ave between Broadway and Hardy Ave.
Also enhancement of the parking lot at Welding Lane and Hardy Ave, this is to include signage
and parking curbs.
Moved By: D. Scanlan Seconded By: S. Wray
EXECUTIVE SUMMARY:
At the June 20th meeting of the Parks and Recreation Advisory Committee the following safety
concerns were discussed: speed on both Lisgar Ave & Hardy Ave, poor visibility when leaving
the current parking lot on Hardy Ave and the inability for emergency vehicles to access the
community centre and all outdoor facilities – ball diamonds, pump track, skate park when cars
parking on both sides.
During winter months Hardy Ave becomes very narrow after snow ploughing.
FINANCIAL IMPACT/FUNDING SOURCE:
Parking Lot on Welding Lane and Hardy Ave to be addressed in the 2018 Budget.
Page 1 / 1 2017 Parks Recreation Advisory Committe.docx
27106
Report Title Implementing an Energy Retrofit at the Tillsonburg
Community Centre
Report No. RCP 17-48
Author Rick Cox
Meeting Type Council Meeting
Council Date November 13, 2017
Attachments
• RCP 17-02 – Budget Issue Paper: Utilities Cost Increases
• Tillsonburg Community Centre Consolidated Scope
of Work
• Example amortization schedule from Infrastructure
Ontario
Page 1 / 8 RCP 17-48 - Implementing an Energy Retro
RECOMMENDATION
THAT Report RCP 17-48 –Implementing an Energy Retrofit at the Tillsonburg Community Centre be received;
AND THAT Council give 2018 pre-budget approval and authorize staff to proceed with
implementing the Energy Retrofit project as designed by I.B. Storey Inc.;
AND THAT Council award RFT 2017-011 – Refrigeration to Cimco Refrigeration Division of Toromont Industries at their tendered price of $693,700.00 before taxes;
AND THAT Council award RFT 2017-012 – Automation to Trane Sales Agency - N.L. Clarke
Sales Ltd. at their tendered price of $76,450.00 before taxes;
AND THAT Council award RFT 2017-014 – Electrical Co-Generation to Whitby Hydro Energy
Services Corporation at their tendered price of $1,033,585.00 before taxes;
AND THAT Council authorize the Construction Oversight, Commissioning and Turnover &
Closeout phases of the contract with I.B. Storey Inc. at a cost not to exceed $99,000;
AND THAT pursuant to the Town of Tillsonburg’s Debt Management Policy, the Director of
Finance is authorized to place debt to finance the project with the debt servicing costs funded
through operational savings (reduced energy consumption) resulting from completing the project;
AND THAT in collaboration with Oxford County, the Town commits to complete a community-
wide greenhouse gas inventory, targets and plan by April 2019 in order for this project to be
eligible for submission to the GHG Challenge fund.
EXECUTIVE SUMMARY
With Council’s authorization via the 2017 Budget and RCP Workplan, staff has worked with I.B.
Storey Inc. to complete the technical design of an energy retrofit project at the Tillsonburg
Community Centre. This project moves the facility to true emergency centre readiness with
improved patron, staff and neighbourhood safety. It addresses imminent lifecycle replacement
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issues and reduces operating costs enough to both avoid impact to the tax rate and recover the cost of the project in a reasonable timeframe.
Tenders were issued for the project components to secure firm market pricing for implementing
the project. This report requests authorization to execute the energy retrofit project using debt
financing funded through the operational savings achieved by implementing the project. Other
non-tax funding sources will also be pursued as appropriate.
BACKGROUND
In alignment with the Town of Tillsonburg’s Energy Conservation and Demand Management
Plan submitted in 2014 as part of the requirements of the Green Energy Act, staff continue to
identify and pursue ways to reduce the Town’s energy footprint.
In 2015, funding was secured through Tillsonburg Hydro’s Conservation Demand Management initiatives to execute a Detailed Engineering Study (DES) of the Tillsonburg Community Centre.
I.B. Storey Inc. was hired to conduct the DES and their report was independently reviewed by
the IESO. The study identified a variety of projects to achieve energy savings. The report was
presented to Council in July, 2016. Council adopted the following resolution:
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receive Report RCP 16-19, TCC Detailed Engineering Study Report and
Recommendations;
AND THAT Council authorize staff to enter a single-source contract with I. B. Storey Inc.
to develop the system design and RFP specifications for an energy conservation retrofit at the Tillsonburg Community Centre.
The contract was negotiated to include five phases, with a break point between phase 2 and 3 in
order to secure Council authorization to proceed further. The initial phases of the contract with
I.B. Storey Inc. were funded in the 2017 budget and staff received Council’s consent to proceed
to tender in order to secure market pricing (RCP 17-02). No commitment beyond phase 1 and 2 of the design work has been made. With confirmed pricing now secured, Council should consider implementing the project for summer 2018 as planned. The costs secured through the
procurement process are in line with the project budget that was presented in 2016 by I.B.
Storey Inc. A Condensed Scope of Work is attached providing a brief overview of the project.
After the design was completed, four tender packages were prepared and issued. Three of the tenders closed with at least one qualified bidder. No bids were received for RFT 2017-013 –
Mechanical. The results are presented in the table below.
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Two vendors proposed alternative cogeneration technology but were evaluated and found non-
equivalent. Neither submitted a bid. A technical review of the submissions received and
confirmation of the bona fides of the proponents has confirmed the highlighted vendors be awarded the work at their tendered price. As no bids were received for the Mechanical tender, if
Council authorizes the implementation of this project staff will work with I.B. Storey Inc. to
confirm the scope and negotiate a change order cost with the contractor awarded the
Refrigeration tender.
Emergency Preparedness & Business Continuity As a designated evacuation centre for the Town and within the larger County emergency
planning context, the Community Centre may be needed to shelter people in an emergency.
Currently, if there is a power outage the building must be evacuated. A backup generator can
be brought on site and used to provide power to some parts of the building, but the process
takes time and may not be possible if the road network is affected.
• Emergency Evacuation Centre – As a designated evacuation centre for the Town and within
the larger County emergency planning context, it is a best practice to have on-site hydro
generation capacity to keep power on in the building in an emergency.
• Short-term power outages – As experienced in recent power outages, patrons in the pool or
on the ice must immediately leave the building and cannot be allowed back in until power is
restored. This can be quite uncomfortable when it happens in the middle of a swimming
lesson or hockey game in February. The new system will make it possible to quickly restore
enough power to the building to allow people to at least get changed and retrieve their belongings. (NOTE: in a fire alarm situation, everyone will still have to leave the building until
allowed back in by the fire department.
• Business continuity – with onsite generation in place and working all the time, most rentals,
games, lessons & activities would not need to be cancelled. For example, a wedding reception or fundraising event could be allowed to continue with minimal interruption. The
generation capacity will not be able to support continued operation of the ice plant or pool
filtration systems in an emergency.
A typical emergency backup generator installation is installed with the hope that it is never used.
However it requires maintenance, fuel, regular testing, and takes up room. If continuous electrical generation is available on site, the need for additional or separate backup power is
eliminated. The control systems will be sophisticated enough to monitor whether the overall
costs are lower using hydro from the grid or using the natural gas powered generators instead,
enabling the facility to switch to the more economical source at any given point. The investment
in generating capacity will not sit idle waiting for a disaster; it will be continually deployed in a way that maximizes the benefit to the Town.
Tender Bidder Bid Price
Cimco Refrigeration: A Division of Toromont
Industries (London)693,700$
Black & MacDonald Ltd. (Stoney Creek)698,908$
RFT 2017-12 - Automation
Trane Sales Agency - N.L. Clark Sales Ltd.
(London)76,450$
RFT 2017-13 - Mechanical
Whitby Hydro Energy Services Corporation
(Whitby)1,033,585$
E. S. Fox Limited. (Niagara Falls)2,744,168$
RFT 2017-11 - Refrigeration
RFT 2017-14 - Electrical Co-Generation
NO BIDS RECEIVED
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Page 4 / 8 RCP 17-48 - Implementing an Energy Retro
Timing Considerations There are several reasons for recommending approval of this project at this time:
• User impact - The impact of this project on facility operations is significant. It will require the
ice plant to be shut down for construction no later than the end of April. No ice will be
available for summer programming for May through August. User groups need to have as much notice as possible to plan accordingly.
• Regulatory approvals – The co-generation component of the project requires regulatory
approval from the local utility and the Ontario Energy Board prior to construction. This process takes time and needs to be initiated as soon as possible.
• 2018 budget planning – As noted above, there is considerable impact to the facility
operations in 2018. Confirming this 2018 project now enables staff to incorporate the
corresponding revenue and expenditure adjustments into the 2018 draft budget from the earliest stages.
• Incentive programs – IESO-supported energy savings incentive and rebate programs are
expected to change at the end of 2017. By initiating the project now, the rebate and
incentives calculated into the project ROI will be secured;
• Procurement process – The irrevocable period for the bids submitted as part of the tendering
process ends on November 15, 2017. After that date the pricing is no longer secured. The
successful bidders need to incorporate these large projects into their work schedule for 2018
in order to meet the required construction schedule.
• Lifecycle renewal – Among other components, 2 of 3 chillers, 2 of 3 compressors and the
condenser are scheduled for replacement between 2018 and 2020. As they approach their
nominal end-of-life, the risk of a failure that impacts ice users increases.
If Council chooses not to proceed now, the project cannot be scheduled for 2018. The prices received through the tendering process will no longer be firm, and the tenders will have to be cancelled.
Service Level Improvements
In addition to achieving considerable energy consumption reductions, the project incorporates
several increases in service level for the residents of the Town of Tillsonburg.
• Increased refrigeration capacity – the improved ice plant includes capacity to support the
outdoor artificial ice pad planned by the J.L Scott McLean Legacy Fund. The current ice
plant does not have the effective capacity to support that additional load. The incremental
cost for this capacity is approximately $10,000. A stand-alone project to supply refrigeration
for the outdoor pad would cost significantly more.
• Onsite emergency power – the cogeneration turbines will provide onsite emergency backup
power for the facility in case of power outage. A stand-alone standby emergency generator
system of the required capacity would cost $250,000
• Increased safety – the new ice plant configuration reduces the amount of ammonia charge
required to power the system by over 60%. Ammonia is an extremely hazardous substance
and the potential impact of a spill or leak is dramatically reduced in the new system. There is
no value that can be placed on this enhancement to staff and patron safety.
• Net metering readiness – the project puts the facility in a position to take advantage of future
changes to the hydro system when net metering is rolled out. This strategy is in alignment
with the Future Oxford Sustainability Plan. Despite repeated applications, the facility has not
yet secured a contract to generate hydro through a FIT or Micro-FIT contract for rooftop
solar, which makes net metering a very attractive opportunity to reduce utility costs when it becomes available.
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Page 5 / 8 RCP 17-48 - Implementing an Energy Retro
As outlined in the bullet list above, this project not only supports needed
lifecycle renewal of existing
infrastructure and achieves
consumption cost reductions, it brings a net service level increase to the residents of Tillsonburg in terms of
capacity, safety, emergency resiliency
and future readiness.
Environmental Impact
The project is designed to reduce electrical consumption, dependence on
diesel fueled emergency backup, make
more efficient use of natural gas and reduce the use of ammonia as a refrigerant. The project
includes replacement of compressors, chillers and pumps in the ice plant with new, more
efficient equipment and the conversion of the mini-pad to GLICE (a high-slip, low-maintenance plastic).
The project also incorporates a natural gas powered co-generation turbine system. The concept
behind co-generation is that the heat given off by a turbine that is generating electricity needed for the facility is captured and used for other purposes like cooling or heating. At the Community
Centre, there is considerable and continuous need for heating and/or cooling water and space.
The waste heat from the co-gen system will be used to reduce the need to use electrical and
natural gas in other parts of the Community Centre by heating water for the pool and dressing rooms, for under floor heating to prevent frost build up, and in HVAC equipment to regulate air
temperature and humidity. Initially, the pool, the Auditorium, the dressing rooms and the ice
plant will be recipients of the waste heat. As HVAC equipment is replaced over time, more and
more of the waste heat will be recaptured, further reducing the overall energy consumption and
GHG footprint.
Maximizing the Investment
Asset management planning to accommodate the replacement cycle of the ice plant
components like the chillers, compressors and condenser would require the equivalent of the
refrigeration component of this project to be executed between 2018 and 2020. By consolidating
the refrigeration work into one project there are mobilization savings. Although they make the up-front costs higher, by including the cogeneration and automation components, this project
provides a way of offsetting the capital costs while achieving service level increases as noted
above.
The increasing maintenance costs of
the aging ice plant are putting additional pressure on annual operational budgets. A recent failure
in the heat exchanger supplying
warm brine to prevent frost build-up
under the ice pads is an example of how the current plant components are
Component Installation
Date
Projected
Replacment
Date
Replacement
value (2017 $)
Compressor 2 1996 2018 85,000$
Compressor 3 1996 2018 60,000$
Chiller 2 1991 2018 175,000$
Chiller 3 1991 2018 175,000$
Condenser 2004 2018 150,000$
Electrical Panel 2000 2020 60,000$
6000E Controller 2015 2025 50,000$
Compressor 1 2004 2029 125,000$
Chiller 1 2004 2029 175,000$
Memorial Floor 2002 2050 600,000$
Community Floor 2004 2050 600,000$
111
Page 6 / 8 RCP 17-48 - Implementing an Energy Retro
reaching their end of life. It makes sense to replace this heat exchanger with one that will use waste heat from the co-gen system when it is online.
In 2015, the Town invested in a state-of-the-art CIMCO 6000E controller for the ice plant to
maximize our ability to control energy costs with the tools available in the existing ice plant. The
6000E will be redeployed in the new ice plant, but will have a much more sophisticated system
to work with.
In the new system, the compressors and chillers will not need replacement for 30 years, the
micro-turbines will be scheduled for replacement in 20 years, and the condenser will be
scheduled for replacement in 15 years.
FINANCIAL IMPACT/FUNDING SOURCE
The known and estimated costs of the project are provided in the table to the right. Additional external
funding will be sought through the current GHG
Challenge Fund opportunity, which may fund up to 50%
of the eligible costs. The pre-tax total project cost including contingency is $2,337,983. This cost will be partially offset by IESO applicable rebate and incentive
funds estimated at $252,200 for a projected net cost to
the Town of $2,083,783.
The funding model for this project is that the capital costs for implementing the project will be paid for using debt.
The annual principle and interest costs for the servicing
will be paid for by a corresponding reduction in energy
consumption costs. The amount of debt required to
finance the project will be reduced by the energy rebates and incentives received for the project. This funding
model is in alignment with the Town’s Debt Management
Policy to use debt to finance projects that will be repaid
through operational savings.
Modeling of the project using current energy costs results in a calculated annual energy cost savings of approximately $142,000. This is equal to 26% of the current (2016) annual utility cost
for the facility. This amount, supplemented with savings achieved during the construction shut-
down, matches the semi-annual debt servicing costs based on a 20-year debenture. An
amortization schedule for Infrastructure Ontario financing based on a 20 year debenture has
been attached for information purposes. The actual amount of debt placed will change to reflect the receipt of grants and rebates, and the amortization period adjusted accordingly. Starting in
2019, the annual utility budget of the facility will be reduced to offset the semi-annual payments,
with the funds instead shown as a budgeted contribution to the Recreation, Culture & Parks
Reserve. P&I payments will be shown in the operation budget beginning in 2019, with a
contribution from the Recreation, Culture & Parks reserve to offset them.
Component
Refrigeration 697,370$
Mechanical*255,245$
Automation 76,450$
Co-generation 1,033,585$
Engineering 164,000$
5% Contingency 111,333$
2,337,983$
Rebate & Incentive offsets*(254,200)$
Total project cost**2,083,783$
Expended to date 65,600$
NOTES
*Estimate
**Before taxes
112
Page 7 / 8 RCP 17-48 - Implementing an Energy Retro
This project will not only pay for itself but will pay for approximately $800,000 in refrigeration plant replacement costs that are required to continue current service levels and would otherwise
have had to be paid through taxation.
In order to provide appropriate authorizations and provide a documentation trail, staff request
that this project be given pre-budget approval for inclusion in the 2018 budget.
113
Page 8 / 8 RCP 17-48 - Implementing an Energy Retro
COMMUNITY STRATEGIC PLAN (CSP) IMPACT This report recommends taking actions that are in alignment with the following Objectives of the
Community Strategic Plan:
• Objective 1 – Excellence in Local Government
• Objective 2 – Sustainable Economy
• Objective 4 – Culture & Community
114
Report Title Budget Issue Paper: Utilities Cost Increases
Report No. RCP 17-02
Author Rick Cox, Director of Recreation, Culture & Parks
Meeting Type Budget Meeting
Council Date January 10, 2017
Attachments • The Mysteries of Electricity Pricing in Ontario
• Guide to Electricity Pricing in Ontario
Page 1 / 3 RCP 17-02 - Budget Issue Paper - Utilities Cost Increases.docx
RECOMMENDATION
THAT Report RCP 17-02 – Budget Issue Paper – Utility Cost Increases be received for information.
EXECUTIVE SUMMARY
Unit costs for utilities (electricity, gas & water) have risen over the last five years. Increases in
the budget allocation for utilities have not kept up with increases in actual costs. The largest
contributor to the increased cost is the increase in the unit cost of hydro.
BACKGROUND
The combined cost to the Town for utilities continues to rise year over year. 2012 was the last
year for which the annual budget allocation for utilities was not exceeded by actual utility costs.
The largest increase in cost that the Town is experiencing is for electricity. As an example, the amount the Town paid for streetlight hydro in 2012 was just over $186,000. By 2015 that
amount was almost $237,000, an increase of 27% over that time period.
Factors contributing to the unit rate of electricity:
The electricity price portion of the bill is broken down into two price components:
• Electricity Price: Also known as the spot price, the market clearing price (MCP) or the
Hourly Ontario Energy Price (HEOP)
• Global Adjustment: The global adjustment (GA) is the difference between the market
price and the electricity price contracted by the government. It is the “top-up” that most suppliers are paid when they generate electricity. This means that as the market price
goes up, the global adjustment goes down because suppliers are recovering more of their
Year Budget Actual*Difference
2011 905,999$ 915,051$ -1%
2012 935,383$ 881,010$ 6%
2013 843,630$ 895,679$ -6%
2014 866,250$ 872,656$ -1%
2015 949,921$ 966,254$ -2%
2016 980,500$ 1,052,837$ -7%
* 2016 value is projected as Jan-Nov 2016 actual plus 105% of Dec 2015 actuals
115
Page 2 / 3 RCP 17-02 - Budget Issue Paper - Utilities Cost Increases.docx
costs from the market. As a consumer, the Town pays
both the electricity price and
the global adjustment.
Publications prepared by the
Environmental Commissioner of Ontario and Bruce Power are
attached with this issue paper
as additional explanation.
This cost/kWh graph illustrates the unit cost increase that is being experienced for our
largest hydro accounts at the Complex and for
streetlights. For Jan-Nov this year, the cost for hydro at
the Complex is approximately $363,000 at an average
unit cost of $0.152. If the 2013 average price of $0.119 was in effect, the same hydro would have cost
approximately $287,000.
Efforts to reduce the cost:
As per the Town’s Energy Conservation and Demand
Management plan approved in 2014, there are continual efforts to reduce consumption of utilities
through operational process changes and selection of
new equipment. An example of a process change that
results in substantial annual consumption savings was delaying the start-up of the Memorial ice
rink until after the Shriners’ annual Pork BBQ. This collaboration between the Town, the Shriners and the Agricultural Society has permanently reduced the amount of hydro used at the
Complex during the period of Aug-Nov by 7-9% depending on the weather. While there has
been ‘cost avoidance’ this has translated into little actual cost savings, as the 2016 hydro cost
for that period is 21% higher for 7% less hydro than in 2013.
Other process changes that have been implemented include:
• eliminating winter use of Summer Place (hydro savings)
• using passive solar to pre-heat water for the Waterpark (natural gas savings)
Since hydro is such a large component of the overall town utility cost it has and continues to be hydro consumption reductions that is the main focus. Further, the largest hydro account is the Complex, so the majority of interventions and changes are being made there in order to realize
the largest proportional benefit.
The 2017 draft capital budget includes two energy conservation-related projects to continue
efforts to reduce consumption. One will replace the high-pressure sodium lights above both rinks with new LED technology. The second is the start of implementing the energy retrofit project for the ice plant and pool HVAC that has been developed out of the I. B. Storey Inc.
study. In 2017, the design will be completed and tendered to secure firm costs for construction
in the summer of 2018.
116
Page 3 / 3 RCP 17-02 - Budget Issue Paper - Utilities Cost Increases.docx
CONSULTATION/COMMUNICATION N/A
FINANCIAL IMPACT/FUNDING SOURCE
If the budget allocation for utility costs is inadequate, there is an impact on the Town’s in-year
financial position.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
This issue paper provides information in alignment with the following Objective of the Community
Strategic Plan:
• Objective 1 – Excellence in Local Government
117
CONFIDENTIAL & PROPRIETARY
ONTARIO OFFICE: 400 Applewood Crescent Suite 100 Vaughan, ON. L4K 0C3
Phone: 519-800-0454 Fax: 647-438-5707
TOWN OF TILLSONBURG
MAJOR INTEGRATION PROJECT
CONDENSED
SCOPE OF WORK
CSOW 17-011
TOWN OF TILLSONBURG, ONTARIO CANADA
VERSION 2.0
OCTOBER 16, 2017
Prepared by:
I. B. Storey Inc.
Email: info@ibstorey.ca Website: www.ibstorey.ca
ATLANTIC OFFICE: 151 Great George St., Suite 302 Charlottetown, PEC1A 4K8
Phone: 902-367-3545 Fax: 902-367-3546
118
C ONDENSED SCOPE OF WORK
MAJOR INTEGRATION PROJECT
Town of Tillsonburg CSOW 17-011 Revision: 2.0 Date: 16-OCT-17
I.B.Storey Inc. CONFIDENTIAL & PROPRIETARY
Professional Energy Solutions Version 2.0
MANDATE & OBJECTIVE
The intent of this project to provide a life cycle replacement to aging refrigeration equipment while upgrading to a
modern, high efficiency refrigeration system, as well as modifications to ventilation to provide demand control
ventilation (DCV) and reduced fan consumption using variable frequency drives (VFDs) on fans. Micro co-gen
turbines are to be installed to reduce grid-based electricity consumption, provide back-up power in the event of
emergencies, and to recover waste heat for building heating.
The intent of this system is to provide:
New, high efficiency refrigeration plant
Micro Co-Gen system to provide back-up power and recover waste heat
Demand control ventilation in high demand areas
Artificial ice on the small slapshot pad for reduced refrigeration load
Pool pump controls upgrades to improve efficiency
Tie-ins and capacity for an additional outdoor ice sheet in the future
Site address: Tillsonburg Community Centre
45 Hardy Avenue
Tillsonburg, ON N4G 3W9
119
C ONDENSED SCOPE OF WORK
MAJOR INTEGRATION PROJECT
Town of Tillsonburg CSOW 17-011 Revision: 2.0 Date: 16-OCT-17
I.B.Storey Inc. CONFIDENTIAL & PROPRIETARY
Professional Energy Solutions Version 2.0
REFRIGERATION
New refrigeration plant cooling to provide a lifecycle replacement to aging equipment, improve efficiency of the
refrigeration system, and reduce annual operating costs. Equipment to be sized for potential upgrade to include an
outdoor ice surface as a later expansion.
Two (2) new Mycom N4MII compressors at 1125 RPM and one (1) new Mycom N4MII Compressor at 880 RPM.
Existing Horsepower: 275 HP
Existing Capacity: 200 TR
New Horsepower: 275 HP
New Capacity: 230 TR (15% increase in capacity)
New high efficiency reciprocating compressors to provide additional capacity for the same power
consumption.
Designed with extra capacity for future outdoor ice sheet expansion and additional air conditioning capacity.
New Plate and Frame Chiller with integrated surge drum for rink cooling.
Capacity: 260 TR
High efficiency plate and frame chiller allowing a higher suction temperature, reducing the load on the
compressors.
“U-Turn” integrated surge drum, reducing the ammonia charge needed in the system while providing a
relatively small footprint for the chiller.
Variable Frequency Drives (VFDs) and inverter duty motors for the two (2) existing brine pumps.
VFDs to be used in conjunction with temperature sensors to slow the speed of the pumps to deliver the
required rink cooling at lower power consumption.
New Evapco LSC-355E Evaporative Condenser for lifecycle replacement
Capacity: 3,809 MBH @ 96.3°F CT / 78°F WB
New condenser to replace the aged existing unit, which operates at reduced capacity.
New Condenser Water Tank for lifecycle replacement
Capacity: 340 USGAL
Size to be confirmed on site by contractors.
120
C ONDENSED SCOPE OF WORK
MAJOR INTEGRATION PROJECT
Town of Tillsonburg CSOW 17-011 Revision: 2.0 Date: 16-OCT-17
I.B.Storey Inc. CONFIDENTIAL & PROPRIETARY
Professional Energy Solutions Version 2.0
New Condenser Pump for lifecycle replacement
Power: 15 HP
Flow: 515 USGPM
Head: 50 ft. H2O
Speed: 1770 RPM
BACK-UP GENERATOR / CO-GENERATION SYSTEM
Three (3) new Capstone C65 Micro Turbine natural gas generators to provide on-site emergency back-up and co-gen
operation for cost savings.
Current Back-Up Capacity: 175 kW (Off-site)
Capstone Back-Up Capacity: 195kW
Integrated heat recovery infrastructure for micro co-gen application.
High efficiency micro turbines with air bearings, producing low noise levels and requiring little maintenance
(<6 hours per year, 99% uptime).
HEAT RECOVERY INFRASTRUCTURE
Complete piping, valves and controls to recover heat from the new micro turbine generators to provide 200°F glycol
to heat loads throughout the building.
Existing heating equipment kept in place to offer maximum flexibility to provide heating through heat co-gen heat
recovery or existing gas burners.
Pool Room Boiler heat exchanger to provide 319 kW of supplemental heating to the existing boiler loop
3 HP Pool Room Heat Exchanger pump to provide flow through the heat exchanger
Refrigeration Room hot water heat exchanger to provide 211 kW of supplemental heating to the existing hot
water system
Lion’s Auditorium heating coil in existing duct work to provide 50 kW of supplemental heating to
Auditorium.
HRU-1 heating coil to provide 132 kW of supplemental heating to the arena dressing rooms.
HVDE heating coil to provide 107 kW of supplemental heating to the concourse areas near the arenas.
Rink refrigeration heat exchanger sized to match existing loads. To be sized by contractor in conjunction
with I.B. Storey.
5 HP heat recovery pump equipped with VFD and controls to maintain heat recovery loop temperatures and
reduce operating costs.
121
C ONDENSED SCOPE OF WORK
MAJOR INTEGRATION PROJECT
Town of Tillsonburg CSOW 17-011 Revision: 2.0 Date: 16-OCT-17
I.B.Storey Inc. CONFIDENTIAL & PROPRIETARY
Professional Energy Solutions Version 2.0
ARTIFICIAL ICE FOR THE SLAP SHOT PAD
Remove cooling to the floor and replace the current ice surface with a Glice artificial ice surface that requires no
refrigeration, cutting energy costs from maintaining unnecessarily thick ice.
Low maintenance required – regular cleaning and annual pressure washing to maintain ice surface.
Keep the existing air transfer fan to the arena zone to keep air temperatures consistent.
DEMAND CONTROL VENTILATION (DCV) AND DEHUMIDIFICATION IMPROVEMENTS
Improved controls to provide more fresh air based on zone CO2 measurements to maximize user comfort and
minimize energy costs, with improvements to pool dehumidification logic to use outdoor air for dehumidification
whenever possible.
New VFDs on fans from ERV-1, HRU-1, HVDE-1 and HRV-1, CO2 sensors and enhanced controls for the
following areas:
Pool dressing room
Pool zone
Arena dressing room
Arena area concourse.
POOL PUMP VFD AND TURBIDITY CONTROLS
Pool Pump to be equipped with a new 10 HP inverter duty motor and VFD with controls to adjust rate of filtration
based on measurements from a new turbidity sensor, with a minimum speed to exceed minimum required filtration
levels.
122
Amortizing Debenture Schedule
$2,100,000.00
20
Payment Frequency
Loan Type
3.4900%
Semi Annual
Amortizing
11/1/2018
Tillsonburg
11/1/2038
Organization Name
Maturity Date (m/d/yyyy)
Principal Amount
Annual Interest Rate
Loan Term (Year)
Debenture Date (m/d/yyyy)
5/1/2019 $73,375.70 $36,730.70 $36,645.00 $2,063,269.30
11/1/2019 $73,375.70 $37,371.65 $36,004.05 $2,025,897.65
5/1/2020 $73,375.70 $38,023.79 $35,351.91 $1,987,873.86
11/2/2020 $73,375.70 $38,687.30 $34,688.40 $1,949,186.56
5/3/2021 $73,375.70 $39,362.39 $34,013.31 $1,909,824.17
11/1/2021 $73,375.70 $40,049.27 $33,326.43 $1,869,774.90
5/2/2022 $73,375.70 $40,748.13 $32,627.57 $1,829,026.77
11/1/2022 $73,375.70 $41,459.18 $31,916.52 $1,787,567.59
5/1/2023 $73,375.70 $42,182.65 $31,193.05 $1,745,384.94
11/1/2023 $73,375.70 $42,918.73 $30,456.97 $1,702,466.21
5/1/2024 $73,375.70 $43,667.66 $29,708.04 $1,658,798.55
11/1/2024 $73,375.70 $44,429.67 $28,946.03 $1,614,368.88
5/1/2025 $73,375.70 $45,204.96 $28,170.74 $1,569,163.92
11/3/2025 $73,375.70 $45,993.79 $27,381.91 $1,523,170.13
5/1/2026 $73,375.70 $46,796.38 $26,579.32 $1,476,373.75
11/2/2026 $73,375.70 $47,612.98 $25,762.72 $1,428,760.77
5/3/2027 $73,375.70 $48,443.82 $24,931.88 $1,380,316.95
11/1/2027 $73,375.70 $49,289.17 $24,086.53 $1,331,027.78
5/1/2028 $73,375.70 $50,149.27 $23,226.43 $1,280,878.51
11/1/2028 $73,375.70 $51,024.37 $22,351.33 $1,229,854.14
5/1/2029 $73,375.70 $51,914.75 $21,460.95 $1,177,939.39
11/1/2029 $73,375.70 $52,820.66 $20,555.04 $1,125,118.73
Payment Date Total Payment Principal Amount Interest Amount Principal Balance
Printed on: 10/15/2017 15:34:52 Page 1 of 2
123
11/1/2029 $73,375.70 $52,820.66 $20,555.04 $1,125,118.73
5/1/2030 $73,375.70 $53,742.38 $19,633.32 $1,071,376.35
11/1/2030 $73,375.70 $54,680.18 $18,695.52 $1,016,696.17
5/1/2031 $73,375.70 $55,634.35 $17,741.35 $961,061.82
11/3/2031 $73,375.70 $56,605.17 $16,770.53 $904,456.65
5/3/2032 $73,375.70 $57,592.93 $15,782.77 $846,863.72
11/1/2032 $73,375.70 $58,597.93 $14,777.77 $788,265.79
5/2/2033 $73,375.70 $59,620.46 $13,755.24 $728,645.33
11/1/2033 $73,375.70 $60,660.84 $12,714.86 $667,984.49
5/1/2034 $73,375.70 $61,719.37 $11,656.33 $606,265.12
11/1/2034 $73,375.70 $62,796.37 $10,579.33 $543,468.75
5/1/2035 $73,375.70 $63,892.17 $9,483.53 $479,576.58
11/1/2035 $73,375.70 $65,007.09 $8,368.61 $414,569.49
5/1/2036 $73,375.70 $66,141.46 $7,234.24 $348,428.03
11/3/2036 $73,375.70 $67,295.63 $6,080.07 $281,132.40
5/1/2037 $73,375.70 $68,469.94 $4,905.76 $212,662.46
11/2/2037 $73,375.70 $69,664.74 $3,710.96 $142,997.72
5/3/2038 $73,375.70 $70,880.39 $2,495.31 $72,117.33
11/1/2038 $73,375.78 $72,117.33 $1,258.45 $0.00
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DISCLAIMER:
Payment Date Total Payment Principal Amount Interest Amount Principal Balance
$2,935,028.08 $2,100,000.00 $835,028.08Total
Printed on: 10/15/2017 15:34:52 Page 2 of 2
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Report Title Visitor Parking Improvements at OPP Station
Report No. RCP 17-50
Author Rick Cox, Director of Recreation, Culture & Parks
Meeting Type Council Meeting
Council Date November 13, 2017
Attachments
Page 1 / 3 RCP 17-50 - Visitor Parking Improvements
RECOMMENDATION:
THAT Council receive Report RCP 17-50 - Visitor Parking Improvements at OPP Station;
AND THAT the costs associated with implementing additional visitor parking at the OPP
Station are considered during the 2018 budget deliberations. BACKGROUND
At the January 23, 2017 Council meeting, the Chair of the Police Services Board advised
Council members that the location of the existing island within the visitor parking area impacts
traffic flow and snow removal operations. This causes visitors to use the rear parking lot which
is designated for police personnel only. Town staff were requested to review the visitor
parking at the OPP station and determine if additional parking stalls can be accommodated.
SUMMARY
Tillsonburg Zoning By-Law 3295 requires that at least one (1) accessible parking stall be
provided, which is already present on the subject property. The Zoning By-law also requires
that each parking stall be a minimum of 2.7m wide and a minimum of 5.5m in length, while a
parking aisle is to be a minimum of 7.3m in width. Based on these requirements, Figure 1
illustrates the proposed visitor parking configuration, where six (6) new stalls can be
accommodated.
Planning staff have confirmed that the proposed visitor parking lot improvements at the OPP
station would not require Site Plan approval.
The proposed visitor parking reconfiguration scope of work would include the removal of the
center grassed area, new curbing and asphalt with the additional parking stall area and some
site restoration work. The cost to improve the visitor parking lot is estimated at $25,800.
The lease between the Town and the Government of Ontario with respect to the OPP station is
clear that leasehold improvements initiated by the tenant are to be paid for by the tenant, while
leasehold improvements initiated by the landlord are the responsibility of the landlord. In this
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Page 2 / 3 RCP 17-50 - Visitor Parking Improvements
case, while the suggested alterations are supported by the local OPP administration, they have
been requested by the Police Services Board and are therefore not initiated by the tenant.
CONSULTATION/COMMUNICATION
Operations and Facility staff were consulted regarding this request.
FINANCIAL IMPACT/FUNDING SOURCE
Staff recommend that the capital budget implications of approximately $25,800 associated with
the proposed visitor parking lot improvements are considered during the 2018 budget
deliberations. A capital project under the Police Services Budget has been inserted into the
draft budget documents.
The six parking spots created by this alteration will cost approximately $4,300 each to create.
COMMUNITY STRATEGIC PLAN (CSP)
This report provides information in alignment with the following Objectives of the Community
Strategic Plan:
• Objective 1 – Excellence in Local Government
• Objective 2 – Sustainable Economy
• Objective 4 – Culture & Community
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Page 3 / 3 RCP 17-50 - Visitor Parking Improvements
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ATTENDANCE Shane Curtis John Prno
John Bamford Jim Hayes Gord Roesch
Stephen Molnar Mel Getty
Staff: Becky Turrill, Secretary
MEMBERS ABSENT/REGRETS
Jeff Smith, Fire Chief
Mike Dean
1. Call to Order
The meeting was called to order at 7:05p.m.
2. Adoption of Agenda
Moved By: John Prno Seconded By: John Bamford
Resolution #1
THAT the agenda for the September 12, 2017 meeting as amended be
approved.
CARRIED
3. Disclosures of Pecuniary Interest and the General Nature Thereof - None
4. Adoption of Minutes of Previous Meeting
Moved By: Gord Roesch Seconded By: Jim Hayes
Resolution #2
The Corporation of the Town of Tillsonburg
FIRE STRAT PLANNING COMMITTEE
September 12, 2017
7:00 p.m.
Fire Station Training Room
80 Concession Street East
MINUTES
128
Fire Services Strategic Planning Committee Meeting Minutes - 2 -
THAT the minutes of the July 11, 2017 meeting be adopted. CARRIED
5. General Business & Reports
5.1. Hazard Risk Assessment
5.1.1. Chief Smith to have stats on response time 2002 vs 2016 along with # of
responders per call
5.1.2. Summary – update with suggestions
5.2. Needs Assessment
5.2.1. Deferred to October meeting
6. Next Meeting
The next meeting of the Fire Services Strategic Planning Committee will be on October
17, 2017 at 7:00pm.
7. Adjournment
Moved By: John Bamford Seconded By: Gord Roesch
Resolution #3
THAT the Fire Services Strategic Planning Committee meeting of October 17 , 2017 be
adjourned at 8:25p.m.
CARRIED
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ATTENDANCE, Penny Esseltine MEMBERS PRESENT: Ken Butcher, Penny Esseltine, Robert Marsden, Christine Nagy, Sue Saelens,
Maurice Verhoeve, Paul Wareing
MEMBERS ABSENT/REGRETS: Charles Baldwin, Paul DeCloet, Marian Smith
1. Call to Order The meeting was called to order at 9:03 a.m.
2. Adoption of Agenda
Moved By: C. Nagy Seconded By: P. Wareing
Proposed Resolution #1_
THAT the Agenda for the Heritage, Beautification & Cemetery Advisory Committee meeting of October 5, 2017, be adopted with additions. Carried.
3. Disclosures of Pecuniary Interest and the General Nature Thereof: None
4. Adoption of Minutes of Previous Meeting
Moved By: S. Selens Seconded By: M. Verhoeve
Proposed Resolution #2
THAT the minutes for the September 7, 2017 meeting be approved. Carried.
5. Delegations and Presentations - none
6. General Business & Reports
6.1 Report from Tillsonburg Horticultural Society (THS) – C. Nagy reported that BIA did a survey of all of
the flower pots large and small and shared some of the results with us - approval was general comments -
maybe more colour in the pots with different flowers added or ribbons etc. Many would do it again to
beautify downtown Tillsonburg. Question was asked about the dead spaces left by trees on Broadway St -
what is being done to replace them? BIA looking to this and into lighting through some infrastructure that we
have talked about for Broadway St. We must look at presenting a budget to Council for 2018 program and
doing a power point presentation, sharing survey results, etc. Members of H&B along with the Hort Society
need to be at Council when discussing a budget for next year's beautification project.
Moved By: C. Nagy Seconded by: P. Wareing
Proposed Resolution #3
The Corporation of the Town of Tillsonburg
HERITAGE, BEAUTIFICATION &
CEMETERY ADVISORY COMMITTEE
October 5, 2017 9:00 a.m.
Corporate Annex
200 Broadway
MINUTES
130
THAT the Heritage, Beautification & Cemetery Advisory Committee accept the report as submitted.
Carried
7. Correspondence
8. Other Business
8.1 Heritage Designations – church windows as a possible designation for H&B to consider - St.
Paul's church to look at seriously - Bob defer to next meeting 8.2 Significant Tree program – Brochure of Significant Trees - where is that now and where do we
want to go with this project - Marian could possibly speak to this 8.3 Committee Vacancy - Ken Butcher will possibly be taking her place once he goes through the application channels. A card or letter from H&B should go out to Janet for her years of work
8.1 Invasive species – Invasive Species of trees growing in Tillsonburg - Corey to address this issue
as to a plan of action 8.2 Kiwanis sign at Coronation Park falling apart - a possible hazard and liability - Corey to look into
this matter 8.3 Laurel Beechey interested in projects at cemetery - would like to be informed so that she can contribute in some way
8.4 Donna Scanlan request to removal of broken branches and downed trees within Tillsonburg being
unsightly and a liability - discussed briefly as to this being an operational job and has nothing to do with this committee - Corey to address this e-mail 9. Next Meeting
The next meeting of the Heritage, Beautification & Cemetery Advisory Committee will be on November
2, 2017 at 9:00 a.m. in the Annex Meeting Room, 200 Broadway.
10. Adjournment
Moved By: S. Saelens
Proposed Resolution #4
THAT the Meeting of Heritage, Beautification & Cemetery Advisory Committee on October 5, 2017 be
adjourned at 10:10 a.m. Carried.
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ATTENDANCE
Henry Atkinson, Euclid Benoit, Andre Brisson, Valerie Durston, Geoffrey Lee, Rick Lee, John
Prno, Jeremy Stockmans, Richard Van Maele Staff: Annette Murray, Dan Locke Guests: Michael Desroches, Jay Heaman (By Skype)
MEMBERS ABSENT/REGRETS
Mel Getty, Chris Rosehart
1. Call to Order
The meeting was called to order at 5:04 p.m. Euclid Benoit sat as the Chair and John Prno acted as Recording Secretary for the meeting. Euclid opened the meeting by introducing Dan Locke as the Town’s new Manager of Public Works, and the Committee’s Staff Liaison.
2. Adoption of Agenda
Resolution #1
Moved By: Richard Van Maele Seconded By: Jeremy Stockmans
THAT the Agenda as prepared for the Airport Advisory Committee meeting of October 12,
2017, be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
None Declared
4. Adoption of Minutes of Previous Meeting
The Corporation of the Town of Tillsonburg
AIRPORT ADVISORY COMMITTEE
October 12, 2017
5:00 p.m.
Tillsonburg Regional Airport Boardroom
244411 Airport Rd., South-West Oxford
MINUTES
132
Airport Advisory Committee Meeting Minutes, October 12, 2017 - 2 -
4.1. Minutes of the Meeting of March 23, 2017.
Resolution #2
Moved By: Andre Brisson Seconded By: Richard Van Maele
THAT the Minutes of the Airport Advisory Committee Meeting of March 23, 2017, be
approved.
Carried
5. Delegations and Presentations
5.1. Michael Desroches, CEO, Tillsonburg Hydro
Michael presented a comprehensive summary of the hydro limitations at the Airport
(presentation attached). The Airport presently exceeds Hydro One’s Conditions of
Service, with five transformers on the property exceeding 200kVA. As a result, Hydro
One has capped growth to this location. Once a property has exceeded these
conditions, the property owner needs to own all of the power assets within. Previous
discussions had led the Committee to understand that this “re-powering” initiative could
cost as much as $1 million. Michael has clarified in discussion with Hydro One that the
two conventional options, i.e., purchasing the aging Hydro One infrastructure and
continuing to use it, or purchasing and having the Town replace with new infrastructure,
would cost under $100,000. There are also opportunities to partner and take advantage
of government programs to reduce the cost to generate electricity and contribute to the
improvement of climate change. In summary, Airport growth is achievable, but will
require investment.
5.2. Jay Heaman, Manager of Strategic Initiatives, Oxford County
Jay concurred with Michael’s comments and started by discussing the County’s
adopted commitment to 100% renewable energy by 2050, and the Town’s documented
interest in partnering with the County on green energy initiatives. He went on to discuss
how the timing of our discussions was ideal, given the number of funding opportunities
pending. Among them:
• Hydro One has approached the County to see if there are projects they could
partner together on. They have a new senior management goal to work on
micro-grid development on customer property.
• Smart Cities Canada has $300 million in Federal funding available for green
energy projects.
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Airport Advisory Committee Meeting Minutes, October 12, 2017 - 3 -
• Up to $10 million per project is available through the Ontario Ministry of the
Environment Greenhouse Gas Reduction program. Weaning hangars from
propane heating to renewable energy (geothermal) would qualify.
• The Oxford Community Co-Operative Foundation is also interested in green
energy partnerships locally.
Timing is critical as some of these projects have application timelines forthcoming in
2018. Priority should be on measuring baseline hydro usage by hour of day through a
real-time reporting application. Many reasonable technologies are available, or a
reputable company can be hired to do the study. Once this data is in hand, a Blue Sky
think tank involving the Committee and other interested stakeholders, could be convened
to discuss options and develop a plan for moving forward. The Town and County could
work jointly on funding submissions.
Resolution #3
Moved By: Valerie Durston Seconded By: Rick Lee
THAT the Committee explore the cost of monitoring hydro consumption, and continue to
work with Michael Desroches and Jay Heaman on opportunities for Green Energy in
developing Airport Hydro options going forward.
Carried
6. General Business & Reports
6.1. Update on Airport Activities
As the Committee had not met for the past six months, Annette Murray provided an
update on airport activities since the last meeting:
• The Fuel Card Lock System was installed in May. Staff have worked through a
number of issues including user familiarity and poor WiFi coverage, but most of
the kinks have now been worked out.
• Crack sealing of the entire runway and apron have now been completed as per
the capital budget. The plan is to include an amount annually to ensure the
condition is maintained.
• After having received four responses to the RFP, Council has approved the
agricultural land use contract with a Norwich company. The 5 year term is for
$260/acre, a reduction from the previous $385/acre, but on par with what is
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Airport Advisory Committee Meeting Minutes, October 12, 2017 - 4 -
expected at area airports. The new contract results in reduced annual revenue
of approximately $51,000.
• Work is underway on renovations to the reception area in the terminal building.
Due to the reduction in staff on duty, the large reception desk is no longer
needed, and is being removed. Staff will work out of the office as needed, and
additional seating will be provided in the reclaimed space.
• No options have been found to improve the maintenance (rolling) of the grass
runways. The Woodstock Airport roller was found not to be available and the
traditional small roller was used again this spring. No complaints about runway
conditions have been received to date.
6.2. Committee Vacancy
With the receipt of Donna Scanlan’s resignation from the Committee, discussion took
place on the need for a replacement. As the Committee has strong membership well in
excess of the requirements in the Terms of Reference, and as Donna’s position was not
from one of the stakeholder groups with minimum membership numbers, the Committee
felt there was no need to add a new member at this time.
Resolution # 4
Moved By: Andre Brisson Seconded By: Valerie Durston
THAT, no additional Airport Advisory Committee member be added at this time.
Carried
7. Correspondence
None Received
8. Other Business
8.1. Terms of Reference
As Committee Terms of Reference should be reviewed annually, and as this was last
done May 5, 2016, the Secretary distributed copies of the current Terms of Reference
for review prior to, and discussion at the next Committee meeting.
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Airport Advisory Committee Meeting Minutes, October 12, 2017 - 5 -
8.2. Taxiway Condition
Discussion took place regarding the deteriorating condition of the East-West Taxiway in
the area north of the Harvard hangar. Annette Murray noted this was not on the current
capital work plan, but would review the request.
8.3. Hangar Numbering
The lack of hangar numbers to aid emergency services in locating a specific location
was discussed. Staff have been waiting for finalization of the Airport Master Plan to
number the buildings, but after discussion it was decided to temporarily number the
hangars using the existing numbers. Annette Murray will source numbers and apply in
a standard position easily seen from the paved access to each hangar. Upon
finalization of the Master Plan, consideration will be given to a large sign on the
entrance road to clarify building locations.
8.4. Colour of Miller Hanger
Discussion took place about the exterior colour of the new hangar being a shade lighter
than that required of tenant buildings, and the precedent being set for following other
Airport rules if this one is disregarded. Dan Locke will take this issue forward to senior
management for discussion.
9. Closed Session
No actions requiring documentation.
10. Next Meeting
The next meeting of the Airport Advisory Committee will be on Monday, November 20, 2017
at 5:00 p.m.
11. Adjournment
Resolution #4
Moved By: Rick Lee Seconded By: Richard Van Maele
THAT the Airport Advisory Committee Meeting of October 12, 2017, be adjourned at 6:30
p.m.
Carried
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Attendance: Peter Staley, Chair, Mike Cerna, Robert Doerr, Michael Kadey, Margaret
McCrimmon Regrets: Councillor Stephenson, Scot Richardson
Staff: Donna Wilson, Town Clerk,
1. Call to Order
The meeting was called to order at 3:05 p.m.
2. Adoption of Agenda 5.4 Downtown parking study was added to the agenda.
Resolution #1
Moved By: Mike Cerna Seconded By: Margaret McCrimmon
THAT the Agenda as prepared for the Accessibility Advisory Committee meeting of October
17, 2017, be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
4. Adoption of Minutes of Previous Meeting – June 20, 2017
Resolution #2
Moved By: Robert Doerr Seconded By: Michael Kadey
THAT the Accessibility Advisory Committee Meeting Minutes of June 20, 2017, be
approved.
Carried
The Corporation of the Town of Tillsonburg
ACCESSIBILITY ADVISORY COMMITTEE
October 17, 2017
3:00 p.m.
Board Room
Customer Service Centre, Tillsonburg
MINUTES
137
Accessibility Advisory Committee Meeting – Agenda - 2 -
5. General Business & Reports
5.1 Enabling Accessibility Fund Project Submission
The Town is still awaiting word regarding the Enabling Accessibility Fund Project
Submission according to the Director of Recreation Culture & Parks.
5.2 Community Improvement Plan – Accessibility Renovation Grant
Eric Gilbert, Senior Planner appeared before the committee to explain the CIP Accessibility
Renovation Grant.
CIP incentive has an accessibility fund for grants up to $3,000 to improve existing buildings.
The Town Development commissioner receives applications and processes them
accordingly.
Council sets a yearly budget for CIP grants.
It may be advisable that this type of CIP grant application come to this committee for review
and endorsement. The committee members were given the opportunity to asks the Planner questions
Information was provided regarding the process and available funds.
Suggestion was to put a ramp in the front of the Town Centre Mall.
It was also suggested that the mall install automatic sliding doors as well.
The Mall would be eligible for this grant request.
In the year 2025 all buildings must be accessible.
The Building code will be changing in 2018 and it is likely that accessible requirements for
buildings will be increased.
Delivery trucks that block ramps are liable for an infraction.
Issues can be logged in ACR through the Tillsonburg Customer Service Centre.
Town new band shell does not currently have a ramp.
It was noted that the original plans indicate a ramp, the ramp will be implemented in the near
future.
5.3 Update Accessible Corporate Office
The Corporate office is fully accessible in terms of an automatic door, access to all offices
and Council chambers are also now accessible.
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Accessibility Advisory Committee Meeting – Agenda - 3 -
5.4 Downtown parking study
Study will be underway soon.
The study will include a review of accessible stalls, curb cuts and downtown parking lots in
terms of where accessible spots should be located.
Handicap parking spots often block the ramp, this is an issue which will be reviewed.
Audible signals are also going in at Oxford and Broadway and an audible aspect
incorporated into the cross walk across from the Mall to the Library.
The plan is to add accessible and audible walkways throughout the downtown.
It was suggested that the plan be brought to this committee for review and comment.
It may be valuable for a member of the committee to be involved in terms of consulting and
accessibility.
Roundtable
It was noted that some of the intersection buttons to change the light to walk are not
working.
Staff to review.
It was noted that accessible parking at the A & W on Broadway is not usable.
Staff to review the original site plan to determine if there have been changes made which
affected the compliance.
6. Next Meeting
The next meeting of the Accessibility Advisory Committee will be held on Tuesday,
November 14, 2017 at 3:00 p.m. in the Board Room, Customer Service Centre.
7. Adjournment
Resolution #3
Moved By: Margaret McCrimmon Seconded By: Mike Cerna
THAT the October 17, 2017 Accessibility Advisory Committee meeting be adjourned at 4: 21
p.m.
Carried
139
140
141
142
143
144
145
1
TILLSONBURG POLICE SERVICES BOARD
Minutes
MEETING: GENERAL MEETING PLACE: Tillsonburg, OPP Detachment Boardroom
DATE: Wednesday, September 20, 2017 TIME: 8:00 a.m.
AGENDA
ITEM
DISCUSSION
OUTCOME/ACTION
1
Call to Order
The Chair called the General session of the Board to order at 8:02 am.
2 Attendance Present:
Regrets:
Larry Scanlan, Chair
Ann Loker
Greg Horvath Councilor Chris Rosehart
Mayor Steve Molnar
Becky Turrill, Secretary Inspector Hymers
None
3 Declaration of Pecuniary Interest None declared
4 Approval of Agenda
The Agenda was presented to the Board for approval.
On motion made by Mayor Molnar, seconded by Ann Locker, and carried, the
Agenda was approved.
5 Approval of Previous Minutes
The Minutes of a meeting of the Board held on August 16, 2017 were presented to the Board for approval.
On motion made by Greg Horvath,
seconded by Councilor Rosehart and carried the Minutes of the meeting held on
August 16, 2017 were approved.
6 Issues Arising from previous minutes None
7 Presentations / Delegations None
8
Correspondence
None
9
Financial
None
146
2
AGENDA
ITEM
DISCUSSION
OUTCOME/ACTION
10 Detachment Commander Reports
OPP contract Policing - Tillsonburg Inspector Hymers presented the August 2017 contract statistics and memorandum which reported:
• 66 provincial offences tickets written
• 59.25 hours of Foot Patrol
Members of the OPP attended 607 calls for service with an
87.8% clearance rate.
Inspector Hymers presented the Tickets Written in Tillsonburg for the month of August 2017 report:
• Speeding, 12
• Fail to Stop, 3
• Plate/Permit/Insurance, 32
• Trespass/Intox in Public, 1
• Careless, 0
• Seatbelt, 1
• Hand Held Device, 1
• Fail to Yield / Improper turn, 11
• Other, 5
Total for August 2017, 66
Inspector Hymers presented the OPP Auxiliary Monthly Unit
Summary for August 2017
• Total Hours within Tillsonburg 25
Crime Stoppers of Oxford Inc. Report
Inspector Hymers presented the report for Oxford Crime Stoppers for August 2017.
Monthly Tip Statistics for August 2017 Total Calls Received, 30
Woodstock PS Tips , 7
OPP Tips, 12 Assigned out to other Crime Stoppers Programs , 1
Meetings/Events Attended in May
• Crime Stoppers Monthly meeting – August 8, 2017
• Woodstock Street Festival
Media Relations
• Crime of the week – sent to local media including Social
media and website
147
3
AGENDA ITEM
DISCUSSION
OUTCOME/ACTION
10 cont’d
Fundraising
• Golf Tournament – September 14, 2017
Promotions
• IDCI Art class poster contest – Postponed to Fall 2017
Upcoming Events
• Oxford County Farm Show – September 12-14, 2017
• Golf Tournament – September 14, 2017
Haldimand Norfolk Crime Stoppers: Monthly report
distributed for Board information (August)
11 Committee Reports None
12 OAPSB
13
Marijuana Dispensary Legislation
Update given by Chair L. Scanlan
Fentanyl Lecture- October 4, 2017 – Tillsonburg Community Centre – Lion’s Auditorium
Letter of support to Council re: Free standing generator for the Community Centre
Bike Auction
Inspector Hymers to get date to L. Scanlan
Visitor Parking Lot - Update Kevin Deleebeck to look after.
Crime Stoppers Golf Game – good turn out
TPSB sent a team of four and Chair
Scanlan attended the BBQ
Long Load Legislation – Update given
Auxiliary BBQ Inspector Hymers to get date for the board
Two Retirement Parties Crime Analyst Cst. James Robb
Sgt. George Musikov
Take Back the Night – Thursday September 21 @ Clock
Tower – OPP to escort
OPP/Fire Parking Lot Thefts Remind all officers and Firefighters to lock their vehicles
Fire Hall Electronic Signs – Possibility of the TPSB to use the sign as well
148
4
AGENDA ITEM
DISCUSSION
OUTCOME/ACTION
Shopping Carts – located all over town Chair to present findings from previous
Board discussion at October Board meeting
14 Date of Next Meeting Wednesday, October 18, 2017
15 Adjournment On motion made by Mayor Molnar,
seconded by Councilor Rosehart and carried, the meeting was adjourned at 9:07
a.m.
_______________________________ __________________________________ Larry Scanlan, Chair Becky Turrill, Secretary
149
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 4147
A BY-LAW to amend By-Law 3876, to Define the Mandate, Membership, and
Meeting Procedures for Committees Established by The Corporation of the Town
of Tillsonburg.
WHEREAS The Town of Tillsonburg is desirous of amending By-Law 3876; AND WHEREAS it is deemed necessary and expedient to amend Schedule A of By-
Law 3876;
NOW THEREFORE BE IT RESOLVED THAT the Council of The Corporation of the
Town of Tillsonburg enacts as follows:
1. THAT Schedule A to By-Law 3876 be amended as attached hereto;
2. THAT the amendments to Schedule A of By-Law 3876 are hereby declared to be
part of that By-Law as if written therein;
3. THAT this by-law comes into full force and effect upon the day of passing.
READ A FIRST AND SECOND TIME THIS 13th DAY OF NOVEMBER, 2017.
READ A THIRD AND FINAL TIME AND PASSED THIS 13th DAY OF NOVEMBER, 2017.
_______________________
MAYOR – Stephen Molnar
___________________________
TOWN CLERK - Donna Wilson
150
Last revised July 10, 2017
By-Law to Schedule “A” to Amend By-Law 3876
Town of Tillsonburg
Committees 2014 – 2018
Board/Committees Citizen Appointments
Terms of Reference Composition Council
Representatives
Staff Liaison
Accessibility Advisory
Committee
Mike Cerna
Robert Doerr
Margaret McCrimmon
Michael Kadey
Scot Richardson
Peter Staley
The mandate of the Accessibility Advisory Committee is to fulfill the duties of a Municipal Accessibility Advisory
Committee, as outlined in the Accessibility for Ontarians with Disabilities Act, 2005 and to provide advice to
Council on programs, policies and services provided to
persons with disabilities and seniors.
7 members
1 Staff 1 Councillor Councillor Stephenson Deputy Clerk
Airport Advisory
Committee
Rick Lee
Richard Van Maele
Geoffrey Lee
Euclid Benoit
Andre Brisson
Henry Atkinson
Jeremy Stockmans
John Prno
Mel Getty
Councillor Valerie Durston
(South-West Oxford)
To advise and assist the Town of Tillsonburg on matters
pertaining to the Tillsonburg Regional Airport. The Airport
Advisory Committee will provide a forum for receiving input and advice from aviation stakeholder groups and
the community with respect to the Airport Master Plan, strategic initiatives and operational improvements. The Committee will also provide a forum for dialogue,
communication and education.
Councillor Rosehart
Manager of
Public Works
Airport
Administrator
Councillor Stephenson
151
Last revised July 10, 2017
Town of Tillsonburg Committees 2014 – 2018
Board/Committees Citizen Appointments
Terms of Reference
Composition
Council
Representatives
Staff Liaison
Canada 150 Ad Hoc
Committee
Virginia Armstrong
Wendy Cameron
Mariana Carson
Tabitha Dalm
Josiane DeCloet
Irene Hurley
Heather Cnockaert
Karen Smith
Jami Stephenson
Paul Weaver
Aleksandra Webber
10 members
3 Staff
1 Councillor
Clerk
Culture &
Heritage
Manager
Recreation Programs Supervisor
Cultural Advisory
Committee
Erin Getty
Josiane DeCloet
Heather Benton
Jami Stephenson
Terry Fleming
Vern Fleming
To advise Council on matters, issues and policies
pertaining to tourism, cultural events and festivals and to
actively encourage partnerships.
To develop and obtain Council endorsements of sub-
committees when necessary to establish events such as Turtlefest, Airshows, Tillsonburg Christmas Festival, etc.
To develop relationships for coordinating events with local service groups, BIA, Chamber of Commerce, Station Arts Centre and sports groups.
8 members
1 Staff 1 Councillor
Councillor Stephenson
Culture &
Heritage
Manager
Development
Committee
Lisa Gilvesy Steve Spanjers
Randy Thornton
John Veldman Andrew Burns
To advise and assist in the promotion of development within the Town.
To develop alliances and partnerships to advance the Town’s strategic plan and to assist in the overall
9 members 1 BIA Rep
1 Chamber Rep
1 Real Estate Rep
Councillor Hayes
CAO
Development
Commissioner
152
Last revised July 10, 2017
Town of Tillsonburg Committees 2014 – 2018
Board/Committees Citizen Appointments
Terms of Reference
Composition
Council
Representatives
Staff Liaison
Paul DeCloet Ashton Nembhard
Kirby Heckford
Lindsay Morgan – Real Estate Rep
Cedric Tomico - BIA Rep Jesse Goossens – Chamber Rep
community growth within the Town. 2 Staff 1 Councillor
Heritage, Beautification and Cemetery
Committee
Paul DeCloet
Sue Saelens Marion Smith
Robert Marsden
Ken Butcher Charlie Baldwin
Paul Wareing
Christine Nagy Maurice Verhoeve
Reg Butcher
To advise and make recommendations to Council on all
matters with respect to architectural and historical significance, beautification of public spaces, including
trees, and Tillsonburg cemeteries.
To advise Council of new and relevant legislation and funding initiatives; to make recommendations and assist
with the development of education programs; and to liaise
with the community and other organizations to promote Tillsonburg heritage, beautification and cemeteries.
9 members
1 Staff
1 Councillor
Councillor Esseltine Facilities
Manager
Museum Advisory
Committee
Dianne MacKeigan
Robert Marsden
Mary Lou Sergeant Marianne Sandham
Jami Stephenson
Aleksandra Webber
To research, collect, preserve, exhibit and promote the
Tillsonburg Museum.
To make recommendations to Council on policies and
procedures pertaining to the museum.
To work with the Tillsonburg Historical Society regarding
trusts for restoration and artifact purchases.
6 members
1 staff
1 Councillor Councillor Rosehart
Culture &
Heritage Manager
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Last revised July 10, 2017
Town of Tillsonburg Committees 2014 – 2018
Board/Committees Citizen Appointments
Terms of Reference
Composition
Council
Representatives
Staff Liaison
Parks and Recreation Advisory Committee
Donna Scanlan
Bob McCormick
Donald Baxter Mike Cerna
Mel Getty James Payne Paul DeCloet
Susie Wray Craig Cole
To advise Council and make recommendations on the
programming and utilization of Parks, Trails, Green Space
and Recreational facilities within Tillsonburg.
To help implement the Community Parks, Recreation & Cultural Strategic Master Plan.
To develop and obtain Council endorsements of sub-committees when necessary to deal with Trails, Tillsonburg Wall of Fame, etc.
12 members
2 staff 1 Councillor
Councillor Rosehart
Recreation
Programs Services Manager
Special Awards
Committee
John Armstrong Sam Lamb
Matt Scholtz
Mary Anne VanGeertruyde
To advise Council and make recommendations on awards for volunteer service within the Town of
Tillsonburg. The Volunteer Service Recognition Program
shall recognize volunteers on a monthly basis when nominations are received by the Special Awards
Committee. The Committee shall organize a Town of Tillsonburg volunteer recognition social event on a yearly basis with budget approval.
Councillor Stephenson Town Clerk or
Designate
154
Last revised July 10, 2017
Town of Tillsonburg Committees 2014 – 2018
Board/Committees Citizen Appointments
Terms of Reference
Composition
Council
Representatives
Staff Liaison
Town Hall Project
Committee
Andrew Gilvesy
Rick Strouth
John Veldman Jesse Goossens
To advise Council on matters related to the Town Hall
Project which may include, space needs, building
location, joint use, etc.
To advise and inform Council of budget needs based on building location, space needs, and furniture and equipment.
To advise and develop working relationships with various stakeholders.
To advise and assist with the development of a public engagement program and promote the activities
of the Committee.
Councillor Esseltine
CAO Development
Commissioner
155
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 4148
BEING A BY-LAW to confirm the proceedings of Council at its meetings held on the 13th day of November, 2017
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers
of a municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that
municipal powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of
Tillsonburg at this meeting be confirmed and adopted by by-law;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE
TOWN OF TILLSONBURG ENACTS AS FOLLOWS:
1. All actions of the Council of The Corporation of the Town of Tillsonburg at its meeting
held on November 13th 2017, with respect to every report, motion, by-law, or other
action passed and taken by the Council, including the exercise of natural person
powers, are hereby adopted, ratified and confirmed as if all such proceedings were
expressly embodied in this or a separate by-law.
2. The Mayor and Clerk are authorized and directed to do all the things necessary to
give effect to the action of the Council of The Corporation of the Town of Tillsonburg
referred to in the preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents
necessary in that behalf and to affix thereto the seal of The Corporation of the Town
of Tillsonburg.
4. This By-Law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 13th DAY OF NOVEMBER, 2017.
READ A THIRD AND FINAL TIME AND PASSED THIS 13th DAY OF NOVEMBER, 2017.
_____________________________
MAYOR – Stephen Molnar
______________________________
TOWN CLERK – Donna Wilson
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