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171030 Memorial Park MIN= ATTENDANCE Members Present: Mike Cerna: Co-Chair, Ken Patterson (Rotary), Scott Vitias (Ball), Rosemary Dean (Fair), Derek Partlo (Ball Users), Jane Ann McLean (Outdoor rink/Ball), Terry Smith (Pumptrack), Paul Decloet (Lions Club)Rick Cox: Staff, Margaret Puhr: Secretary (Event Organizers) Guests: Chrissy Rosehart (Councillor), Tracy Green (Fair) MEMBERS ABSENT/REGRETS Mel Getty, Lance McKenzie, Dave Martin, Cedric Tomico, Peter Luciani 1. Call to Order The meeting was called to order at 5:30pm, by Co-chair Mike Cerna. 2. Adoption of Agenda Moved By: Ken Patterson Seconded By: Rosemary Dean Resolution #1_ THAT the agenda as prepared for the Memorial Park Revitalization Committee meeting of October 30, 2017, be adopted. Carried. 3. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 4. Adoption of Minutes of Previous Meeting 4.1. Minutes of the Meeting of September 18, 2017 Moved By: Terry Smith Seconded By: Mike Cerna Resolution #2_ The Corporation of the Town of Tillsonburg Memorial Park Revitalization Committee October 30, 2017 5:30pm Marwood Lounge 45 Hardy Ave. MINUTES Memorial Park Revitalization Committee Meeting Minutes, October 30, 2017 - 2 - THAT the Minutes of the Memorial Park Revitalization Committee Meeting of September 18, 2017 be approved. Carried. 5. General Business & Reports 5.1. Outdoor Rink – following the area review, the location of the rink will be at a slight angle in relation to the building. The fundraising has started, there is a new Facebook page and website in the works. If the committee members have some frequently asked questions about this project, please forward to Jane Ann to be included in FAQ on website. Some funds have already been collected. Considering incorporating a half- cover for shade. The project will be in 3 phases: 1 – pad and refrigeration, 2 – boards and landscaping, 3 – additional features such as cover. 5.2. Staff update: Celebration Plaza – the ramp at the back of the bandshell is the only project left to be completed before end of year, will be done in the next couple of weeks. Future work will depend on funding and council resolutions. 5.3. Approval of Master Plan: Moved By: Seconded By: THAT the Memorial Park Revitalization Project Subcommittee endorses the attached updated coloured plan layout B and Conceptual Master Plan review summary; AND THAT the plan layout B and review summary be consolidated as the Master Plan for Memorial Park and referred to the Parks and Recreation Advisory Committee for confirmation and to Council for confirmation and implementation. 5.4. Rotary Club: the memorial stones along the path have been lifted and mulching completed, lots of positive feedback from residents. The club will be working on planting shrubs and bushes for privacy of adjacent residences as well as installing the swings by the end of March. 5.5. Fair Board: is having a Christmas fundraiser in Courtland. Brought pictures of Ancaster fair buildings as examples of what the Fair Board would like to see to accommodate their needs and wants. Meritt Hall and another building 135’ x 80’ in size. 5.6. Skate Park/Pumptrack: the track is holding up well. The engineering requirement for shade sails will add significant cost to the project, plan to have another fundraiser. Memorial Park Revitalization Committee Meeting Minutes, October 30, 2017 - 3 - 5.7. Lions Club: Lion Paul DeCloet is replacing Scott McKenzie on the committee. The club still hasn’t decided on the project but is committed to doing something. Hope to have more information for the next meeting. 5.8. Dog Park: absent. 5.9. Ball Diamond repositioning/Ball users: nothing new to report, looking for money for a field house. Once the diamond repositioning has been decided, the ball users will plan improvements for which they have some funds. 6. Round Table - Reminder from Councillor Rosehart that Pumptrack/skate park must be funded without using taxpayers money, including staff time. - Parking – with the dog park in place, need to be watchful for driving and parking on the North end of diamond. 7. Next Meeting The next meeting of the Memorial Park Revitalization Committee will be on Monday November 20, 2017 at 5:30pm. 8. Adjournment Moved By: Terry Smith Seconded By: Scott Vitias Resolution #4 THAT the Memorial Park Revitalization Committee Meeting of October 30, 2017 be adjourned at 6:20pm. Carried.