171102 HBC MIN=
ATTENDANCE
MEMBERS PRESENT: Charles Baldwin, Paul DeCloet, Penny Esseltine, Corey Hill, Robert Marsden,
Christine Nagy, Sue Saelens, Marian Smith, Maurice Verhoeve. M Verhoeve brought a guest Sarah
Pfeipher
MEMBERS ABSENT/REGRETS: Ken Butcher, Paul Wareing
1. Call to Order
The meeting was called to order at 9:03 a.m.
2. Adoption of Agenda
Moved By: S. Saelens Seconded By: C. Nagy
Proposed Resolution #1_
THAT the Agenda for the Heritage, Beautification & Cemetery Advisory Committee meeting of November
2, 2017 be adopted with additions. Carried.
3. Disclosures of Pecuniary Interest and the General Nature Thereof: None
4. Adoption of Minutes of Previous Meeting
Moved By: S. Saelens Seconded By: P. DeCloet
Proposed Resolution #2
THAT the minutes for the October 5, 2017 meeting be approved with the following amendments: 1.
Tillsonburg Horticultural Society report – strike the sentence “We must look at presenting a budget to
Council for 2018….sharing survey results, etc.”; 2. Committee Vacancy should read Reg Butcher instead
of Ken Butcher. Carried.
5. Delegations and Presentations - none
6. General Business & Reports
6.1 Report from Tillsonburg Horticultural Society (THS) – On October 25h, Christine Nagy participated in
a meeting requested by Rick Cox to discuss Annandale House gardens. Other participants were Patti
Phelps, Jami Stephenson and Bill Pratt. The following were the highlights from our discussions:
Future significant dates for Annandale beautification are the years 2018 for Annandale’s 45th
anniversary and 2022 for the Town of Tillsonburg’s 150th anniversary.
Going forward, costs for grounds and gardens would be included in the Parks & Recreation budget
rather than the Museum’s overall budget.
The Corporation of the Town of Tillsonburg
HERITAGE, BEAUTIFICATION &
CEMETERY ADVISORY COMMITTEE
November 2, 2017 9:00 a.m.
Corporate Annex
200 Broadway
MINUTES
Two meetings will be held each year: February to determine needs for the upcoming growing
seasons and October to review what had transpired. These meetings will also encompass needs
and reviews for gardens in addition to Annandale House.
In future, a binder will be available in the Annandale garden shed for volunteers to log in and log out,
as well as record what tasks and jobs were started and/or completed.
All volunteers are encouraged to work with a “buddy” or failing that, to have a cell phone in their
possession.
It was recommended that the pine tree be removed as quickly as possible.
During this meeting, Rick Cox requested that the THS help with the beautification and maintenance of the
Bert Newman Park. This request will be put forward to the THS Board for their decision on November
14th.
Moved By: S. Saelens Seconded by: P. Esseltine
Proposed Resolution #3
THAT the Heritage, Beautification & Cemetery Advisory Committee accept the report as submitted.
Carried
7. Correspondence
8. Other Business
8.1 Heritage Designations for church windows – St. Paul's Board will discuss at their next meeting
and decide whether to designate the church windows.
8.2 Committee Vacancy – Clerk’s office has received an application from Reg Butcher. This will go
before Council on November 13 for endorsement.
8.3 Kiwanis sign at Coronation Park – still trying to determine authorization to take it down.
8.4 Invasive species – R. Cox working on a draft amendment to the tree by-law.
8.5 Cemetery decoration by-law – needs to be more signage in the cemetery advising public of the
by-law requirements for artificial decoration. By-law is not being enforced. Corey will take to the
operations staff.
8.6 Councillor Stephenson’s inquiry for alternative options for cremations. The Cemetery Master
Plan is being reviewed and amended and will be presented at next meeting.
8.7 Mausoleums – Corey did a slide presentation showing before and after pictures of the Tribe and
Teall mausoleums. All three mausoleums have been cleaned, repaired and improved within the
budget allocated for mausoleum repairs.
8.8 St. Paul’s - their board is requesting advice on modifications to the manse. A letter is required to
be sent from St. Paul’s to this committee outlining the modifications requested.
8.9 Five Year Beautification Plan – presentation was made to Council (prior to the budget process)
which went well. Last year Council did not approve the full request for funding but did approve
$25,000 for a sample year. Results of beautification this year were impressive and we will continue
to request the full amount required to complete the five year plan. Corey noted that the Town
taking on the beautification instead of contracting the work was beneficial and more efficient.
8.10 Splash ‘N Boots – Councillor Stephenson noted that this show for younger children will be held
Dec. 28 and is subsidized by the Canada 150 committee.
9. Next Meeting
The next meeting of the Heritage, Beautification & Cemetery Advisory Committee will be on December
7, 2017 at 9:00 a.m. in the Annex Meeting Room, 200 Broadway.
10. Adjournment
Moved By: P. DeCloet
Proposed Resolution #4
THAT the Meeting of Heritage, Beautification & Cemetery Advisory Committee on November 2, 2017 be
adjourned at 10:05 a.m. Carried.