27012014 Council MINTown of Tillson burg
Minutes of Council
Meeting Date:
Monday January 27, 2014
6:00PM
Council Chambers
Chair: Jolhn Lessif
\ I
MINU I eo::;: Meeting tor the Committee "Open Council"
Review Access: e Public 0 Private
MINUTES
Town of 1illsonbqrg
Council Meeting
on
Mon(:lay January 27,2014 06:00PM
Council Chambers
Chair: John Lessif.
Orders of the Day:
CALL TO ORDER
The meeting was called to order at 6:00pm.
ATTENDANCE
Mayor John Lessif
Deputy Mayor Mark Renaud
Councillor Dave Beres
Councillor Marty Klein
Councillor Chris Rosehart
Councillor Brian Stephenson
Staff:
David Calder, GAO
Donna Wilson, Town Clerk
Darrell Eddington, Director of Finance
Steve Lund, Director of Operations
Rick Cox, Director of Parks & Recreation Services
Jeff Smith, Fire Chief
Amber Zimmer, Deputy Clerk
Regrets:
Councillor Mel Getty
MAYOR'S OPENING REMARKS
Mayor commented on the current snow situation in Town and asked the Director of Operations to
comment on the snow removal process.
ADOPTION OF AGENDA
Resolution No. 1:
Moved By: Councillor Rosehart Seconded By: Councillor Stephenson
THAT the Agenda as prepared for the Council Meeting of January 27, 2014, be adopted.
012714
Page 1
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MINU I cS: Meeting for the Committee "Open Council"
"Carried"
CLOSED MEETING SESSION
Resolution No. 2:
Moved By: Councillor Rosehart Seconded By: Councillor Stephenson
THAT Council move into Closed Session, to consider:
Matters relating to a proposed or pending acquisition or disposition of land by the municipality or
local board (Airport Land),
Matters in respect of which a council, board, committee or other body may hold a closed meeting
under another Act (Hydro Board).
"Carried"
MOMENT OF REFLECTION
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
Minutes of the Meeting of January 13, 2014 [j
Resolution No. 3:
Moved By: Councillor Beres Seconded By: Councillor Stephenson
THAT the Minutes of the Council Meeting of January 13, 2014 be approved.
"Carried"
DELEGATIONS
1. Garbage Tags Ul
Presented By: Peter Cosgrove
Mr. Cosgrove appeared before Council to discuss garbage bag tags and request that Council
consider providing citizens with one free bag.
Mayor suggested that the proposal be sent to Oxford County Public Works and offered to give the
proposal to Oxford County if Mr. Cosgrove provided it to him.
2. Parks & Recreation Advisorv Committee -Memorial Park Consultation
Presented By: Jim Livermore, Parks and Recreation Committee
Council presentation re Memorial park proces 2014-01-27.pdf
Mr. Livermore came to Council to discuss a future vision of Memorial Park.
Committee will conduct surveys and Town Hall meetings in the future to gain citizen input.
Surveys will be found at www.tillsonburg.ca/MemParkSurvey
Staff will bring Town Hall information when set.
Staff to discuss survey dates to be delayed until after the Strategic Plan survey.
3. Tillson burg Airport-Analysis of Arable Lands
Page 2
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MINUTES: Meeting for the Committee "Open Council"
Presented By: Matt Versteegh, Field and Flock Farms Ltd. -,.:
Letter-Request_for_adjustment_to_arable_lands.pdf Analysis_of_Airport_Arable_Lands.pdf
~
Presentation-Request_for_adjustment_to_arable_lands.ppt
Item deferred to a future meeting
PUBLIC MEETINGS
4. Committee of Adjustment Application A 01-14, 14 Colin Ave. Cl
Presented By: Eric Gilbert, Development Planner
Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and presented
CASPO 2014-21.
Opportunity was given for comments and questions.
No one appeared in support, or opposition of the application.
Council passed the following resolution:
Resolution No. 4:
Moved By: Councillor Klein Seconded By: Deputy Mayor Renaud
THAT the Town o!Tillsonburg Committee of Adjustment approve Application File A 01/14,
submitted by Performance Communities Realty Inc. for lands described as Lot 8, Plan 41 M-286 in
the Town of Tillson burg as it relates to:
1. Relief from Section 7.2, Low Density Residential Type 2 Zone Provisions (R2)-Lot Coverage,
to increase the maximum permitted lot coverage from 40% to 42% to facilitate the construction of
a single detached dwelling, Subject to the following conditions:
i) A building permit for the single detached dwelling shall be issued within one year of the date of
the Committee's decision.
"Carried"
INFORMATION ITEMS
5. Notice of Poll-OGRA Board of Directors Cl
6. Ontario Provincial Police News Portal -Lock it or Lose it Cl
7. Union Gas-2014 Rates Application Cl
8. Private Member's Resolution -Joint and Several Liability Cl
9. Ontario Municipal Board Decision-B13-19-7, Leadsom Cl
Staff to follow-up on previous planning resolution passed in December regarding the City of
Woodstock's request for Land Division matters to be heard at the lower tier level..
CHIEF ADMINISTRATIVE OFFICER
Page3
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MINUTES: Meeting for the Committee "Open Council"
10. CAO 14-01. OPP Billing Model Resolution [j
CLERK
Presented By: CAO
Resolution No. 5:
Moved By: Councillor Klein Seconded By: Deputy Mayor Renaud
THAT Council adopt the following resolution regarding the proposed OPP Billing Model:
"WHEREAS the Town of Tillson burg will experience approximately an 8% increase in 2014 OPP
costs which will result in an additional cost of about $256,305 and a 2.06% increase in the Town of
Tillson burg Tax Levy;
AND WHEREAS the average cost per household (HH) in Ontario is approximately $360 and the
Town ofTillsonburg's cost/HH was $503.15;
AND WHEREAS the Town of Tillsonburg's projected 2015 projected costs would be reduced by
nearly $1,019,000 under the proposed billing mode indicating that the Town of Tillsonburg, under
the stated principles of fairness and transparency has been overpaying OPP costs by many
millions of dollars in the past years;
NOW THEREFORE BE IT RESOLVED THAT the Ministry of Community Safety and Correctional
Services and the Ontario Provincial Police be strongly encouraged to adhere to the principles
outlined at the Community engagement sessions and implement, effective January 1, 2015 the
new OPP Municipal Policing Billing Model as presented at the regional engagement sessions;
AND THAT the Ministry of Municipal Affairs be requested not to reduce the OMPF funding until the
OPP Police Billing Model is finalized.
AND THAT this resolution be forwarded to the Honourable Kathleen Wynne, Premier of Ontario,
Honourable Medeleine Meilleur, Minister of Community Safety & Correctional Services,
Honourable Linda Jeffrey, Minister of Municipal Affairs, Honourable Charles Sousa, Minister of
Finance, Tim Hudak, Leader of the Progressive Conservative Party, Andrea Horwath, Leader of
the NDP Party, and Ernie Hardeman, MPP,
"Carried"
11. CL 14-06, Easement Agreements [j
Presented By: Clerk
Resolution No. 6:
Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein
THAT Council receive Report CL 14-06, Easement Agreements;
AND THAT Council authorize the Mayor and Clerk to enter into easement agreements from time to
time as required.
"Carried"
12. CL 14-07, Parking Levy Relief CJ
Presented By: Clerk
Resolution No. 7:
Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein
THAT Council receive Report CL 14-07, Parking Levy Relief;
AND THAT Council authorize relief from the parking levy for 14 McKenzie Street;
Page4
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MINUTES: Meeting for the Committee "Open Council"
AND THAT Staff bring forward a by-law amendment to authorize Staff to deal with exemptions and
that Council be notified.
"Carried"
DEVELOPMENT & COMMUNICATIONS
13. DCS 14-08. Industrial Lands Agricultural Tender Cl
Presented By: Development Commissioner
Resolution No. 8:
Moved By: Councillor Rosehart Seconded By: Councillor Stephenson
THAT Council receive Report DCS 14-08, Industrial Lands Agricultural Tender as information.
"Carried"
FINANCE
14. FIN 14-05, Photocopier RFP Results ['j
Presented By: Director of Finance
Resolution No. 9:
Moved By: Councillor Stephenson Seconded By: Councillor Beres
THAT Council receives report FIN 14-05, Photocopier RFP Results;
AND THAT the supply of photocopiers be placed with Toshiba of Canada Limited;
AND THAT By-Law 3792 be brought forward for Council consideration.
"Carried"
Mayor Lessif called a recess at 7:17pm
Council resumed at 7:25pm
15. 2014 Business Plans and Budget
Presented By: Director of Finance
~
2014 Business Plan and Budget 012714.pptx 2014 Business Plan and Budget Highlights 012714.pdf
2014 budget guide 012714.pdf 2014 Capital Project List Summary.pdf
Staff to provide the breakdown of financial items that make up the Parks and Recreation Services
portion of the net levy cost per household.
Staff to create a budget reserve continuity schedule for the 2015 budget.
Resolution No. 1 0:
Moved By: Councillor Beres Seconded By: Councillor Stephenson
THAT the 2014 Business Plans and Budget presentation be received as information;
AND THAT the 2014 Business Plans and Budget in the amount of $12,761,037 be raised from
taxation;
AND THAT $100,000 be directed to reserves;
AND THAT a by-law to adopt the 2014 Business Plans and Budget be brought forward for Council
Page 5
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MINUTES: Meeting for the Committee "Open Council"
consideration.
A recorded vote as requested by Mayor Lessif:
NAME VOTE IN FAVOUR VOTE AGAINST
Mayor Lessif X
Councillor Rose hart X
Councillor Stephenson X
Deputy Mayor Renaud X
Councillor Beres X
Councillor Klein X
The recorded vote reflects the vote is six in favour of the Motion and none against the Motion.
"Carried"
16. CL 14-04. 2014 Rates & Fees [J
Presented By: Clerk
Resolution No. 11:
Moved By: Councillor Beres Seconded By: Councillor Klein
THAT Council receive Report CL 14-04, Rates & Fees;
AND THAT a by-law to establish Rates & Fees for 2014 be brought forward for council
consideration.
"Carried"
STAFF INFORMATION REPORTS
17. FIN 14-04, Property Tax Rate Comparison C'l
Finance Report 14-04 to be highlighted on the website.
18. DCS 14-07, Budget Comparison 12iJ
Staff to report on the number of contacts generated from Home Shows.
Staff to report more frequently with updates on Economic Development matters.
19. OPS14-01, 2014 Roads Capital Update [J
Resolution No. 12:
Moved By: Councillor Klein Seconded By: Councillor Beres
THAT Council receive Report FIN 14-04, Property Tax Rate Comparison, Report DCS 14-07,
Budget Comparison, and Report OPS 14-01, Roads Capital Update as information.
"Carried"
COMMITTEE MINUTES & REPORTS
20. Committees of Council Minutes C'l
Page 6
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MINUTES: Meeting for the Committee "Open Council"
21. LPRCA Minutes L)
NOTICE OF MOTION
BY-LAWS
22. By-Laws for the Meeting of January 27, 2013 -,: -,:
By-Law 3794.pdf By-Law 3794 Schedule A.pdf By-Law 3794 Schedule B. pdf
Resolution No. 13:
Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein
THAT By-Law 3791, to adopt a Schedule of Fees for certain Municipal applications, service and
permits, []
By-Law 3792, to Authorize an Agreement Between the Corporation of the Town of Tillson burg and
Toshiba of Canada Limited, [})
By-Law 3794, to adopt the estimated expenditure for the year 2014, and
By-Law 3793, to confirm the proceedings of Council at its meetings held on the 27th day of
January, 2014, IJl
be read for a first and second time and this constitutes the first and second reading thereof.
"Carried"
Resolution No. 14:
Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein
THAT By-Law 3791, to adopt a Schedule of Fees for certain Municipal applications, service and
permits,
By-Law 3792, to Authorize an Agreement Between the Corporation of the Town of Tillsonburg and
Toshiba of Canada Limited,
By-Law 3794, to adopt the estimated expenditure tor the year 2014, and
By-Law 3793, to confirm the proceedings of Council at its meetings held on the 27th day of
January, 2014,
be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the
same, and place the Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
ADJOURNMENT
Moved By: Councillor Klein THAT the meeting be adjourned at 8:30pm.
"Carried"
Approval Received: (0 of 1)
Donna WilsonfTillsonburg (Wednesday January 29,
2014 01:58PM)
Town of Tillson burg
Page 7
MINUTES: Meeting for the Committee "Open Council"
Review Access: e Public 0 Private
M I~ llJiliES
Town of Tillsonburg
Council Meeting
on
Monday January 13, 2014 06:00PM
Council Chambers
Chair: John Lessif
Orders of the Day:
CALL TO ORDER
The meeting was called to order at 6:00pm.
ATTENDANCE
Mayor John Lessif
Deputy Mayor Mark Renaud
Councillor Dave Beres
Councillor Mel Getty
Councillor Marty Klein
Councillor Chris Rosehart
Councillor Brian Stephenson
Staff:
David Calder, CAO
Donna Wilson, Town Clerk
Darrell Eddington, Director of Finance
Steve Lund, Director of Operations
Rick Cox, Director of Parks & Recreation Services
Amber Zimmer, Deputy Clerk
MAYOR'S OPENING REMARKS
011314
Mayor presented an update from Peter Crockett, Oxford County CAO regarding the temporary relocation
of thirty-four Woodingford Lodge residents due to water damage.
Staff/Mayor to send letter to County of Oxford CAO and Tillsonburg Hospital to extent the Town's
appreciation for everyone who helped with the evacuation.
ADOPTION OF AGENDA
Resolution No. 1:
Moved By: Councillor Rosehart
Seconded By: Councillor Getty
THAT the Agenda as prepared for the Council Meeting of January 13, 2014, be adopted.
"Carried"
Page 1
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MINUTES: Meeting for the Committee "Open Council"
Resolution No. 15:
Moved By: Councillor Stephenson
Seconded By: Councillor Beres
THAT Council receives report FIN 14-01 , Debt Prepayment and report PRS 14-02, Current
Long-term Debt for Trails Infrastructure as information.
"Carried"
NOTICE OF MOTION
BY-LAWS
22. By-Laws for the Meeting of January 13. 2013
By-Law 3786, To Regulate Election Signs_01.13.14.pdf By-Law 3790.pdf By-Law 3790 Schedule A.pdf
Resolution No. 16:
Moved By: Councillor Beres
Seconded By: Councillor Stephenson
THAT By-Law 3786, To Regulate Election Signs;
By Law 3787, Interim Tax Levy, [iJl
By-Law 3788, A By-Law to amend Zoning By-Law Number 3295, as amended (ZN
7-13-06-Methadone); 1Yl
By-Law 3790, To Authorize a Lease Expansion and Amending Agreement Between the
Corporation of the Town of Tillsonburg and RMM Tillsonburg Centre Property Inc., and
By-Law 3789, To Confirm the Proceedings of Council at its Meeting Held on the 13th day of
January, 2014 ~
be read for a first and second time and this constitutes the first and second reading thereof.
"Carried"
Resolution No. 17:
Moved By: Councillor Beres
Seconded By: Councillor Stephenson
THAT By-Law 3786, To Regulate Election Signs,
By-Law 3726, To Authorize a Special Municipal Levy on certain lands within the Business
Improvement Area (BIA); ~
By Law 3787, Interim Tax Levy;
By-Law 3788, A By-Law to amend Zoning By-Law Number 3295, as amended (ZN
7 -13-06-Methadone );
By-Law 3790, To Authorize a Lease Expansion and Amending Agreement Between the
Corporation of the Town of Tillsonburg and RMM Tillsonburg Centre Property Inc., and
By-Law 3789, To Confirm the Proceedings of Council at its Meeting Held on the 13th day of
January, 2014
be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the
same, and place the Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
Page 7
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)
Meeting with council Jan.27
PETER COSGROVE
to:
azimmer@tillsonburg.ca
01/13/14 04:05PM
Hide Details
From: PETER COSGROVE <cosy45@rogers.com>
To: "azimmer@tillsonburg.ca" <azimmer@tillsonburg.ca>,
Please respond to PETER COSGROVE <cosy45@rogers.com>
AS per conversation on Jan. 13 in your office:
My name is Peter Cosgrove, 14 Lowrie Cres. Tillsonburg.
I would like to approach council about the garbage tags in Tillson burg
and discuss the possible solution to making this situation better.
I am to appear on Monday Jan.27.
Please confirm this date and that you received this e-mail.
Thank you
file :///C :/U sers/azimmer/ AppData/Local/Temp/notes3 9 A3 2 0/-webOS 82.htm
Page I of I
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) January 22, 2014
To the Tillsonburg Town Council,
We were excited to have the opportunity to rent the land at the Tillsonburg Airport, allowing us to
grow more hay and continue to expand our business. Although the majority of the crops we planted in
2013 did well, it became evident throughout the year that there were many areas of land surrounding the
airport that are completely unworkable, due to drainage issues.
When we first viewed this land to rent, it was during a very dry year. Last year was more indicative of
a normal year, and it is now apparent that the drainage currently in place is not adequate. There are many
large wet-holes, areas with standing water, and areas that will not grow crop and cannot be considered
workable acreage. The contract between Field and Flock Farms, and The Corporation of the Town of
Tillson burg speaks of a term, "arable land." By definition, arable land is land that is "fit for, or used for
the growing of crops." There are many large areas of land that were included in the approximate estimate
of"350.8 acres of arable land" stated in the contract, that are not arable acres. These areas of land we are
describing will always be a problem and cannot be considered arable acres until the drainage issues are
dealt with. We suspect that this has been a problem in the past for renters, and know that it will continue
to be a problem in the future of our rental contract.
This land at the Tillsonburg Airport was rented at a top rate, and land rent prices have since dropped
significantly. The benefit to us is that we have secured the land for a long period of time, which was
supposed to allow us to grow a crop that remains on the land for upwards of 5 years. Initially, we had
intended to plant all of the acres at the airport in a blend of alfalfa hay. Unfortunately, due to these
drainage issues, we had to attempt to plant some acres into beans. The reason for this is that alfalfa is
especially susceptible to problems arising from overly wet land, and would not grow. When we first
obtained this rental land, we assessed the land and planned how it would be farmed, intending to increase
our inventory of hay to supply our growing customer base. We changed this plan to attempt to deal with
the drainage issues. After soil testing, the land was found to be lacking in many nutrients and organic
matter. These types of conditions are created from a lack of conscientious care of the land, including a
well-managed fertilizing program. For those who farm the land on yearly contracts, the incentive to look
ahead and fertilize accordingly is not there as the farmer does not have expectations of being on the field
the next year. A failure to rotate crops (i.e. planting com back-to-back in consecutive years) can also strip
the land of nutrients.
That being said, we were left with land that required considerable fertilizer be laid down, at our
expense. The areas that are now considered non-arable due to the apparent drainage issues were also
fertilized, and some areas were also planted. This was a considerable waste of resources for us. The cost
to run the tractor, pay the driver, the fuel, fertilizer and seed all contribute to these wasted resources. In
addition to the rent paid for areas of wet-holes and wasted input costs, there is also an area that is
approximately I 0 feet wide of crop damage and loss that was caused by driving an excavator through the
length of the field of beans. Worse yet, it appears that this occurred simply due to a lack of thought as
there is no apparent reason for driving through the middle of the field.
The excavator appears to have been used to help clear a few of the ditches surrounding the farm of
shrubbery and vegetative growth. Unfortunately, the vegetation that was "removed" from the ditches was
) GPS Readings from Lands Surrounding Tillson burg Airport
GPS readings were done on November 23, 2013 and November 26, 2013 by Field and Flock Farms
Ltd.
In addition to non-arable acres, there are some discrepancies between the actual GPS readings and
the acreage marked on Appendix A of the contract between Field and Flock Farms Ltd and the
Corporation of the Town of Tillson burg.
Parcel #I GPS 24.36 acres *marked as 25.1 acres on Appendix A
Parcel #2 GPS@ 10.6 acres *marked as 11.3 acres on Appendix A
Parcel #3 GPS @ 59.8 acres subtract 9.63 acres of non arable land equals 50.17 acres
9.3 acres of non-arable acres located in Parcel 3:
• I acre (new building development)
• 2.46 acres
• 3.72 acres
• 0.21 acres
• 0.18 acres
• 0.11 acres
• 0.8 acres
• 0.9 acres
• 0.25 acres
Parcel #4 GPS @ 35 acres *marked as 36.3 acres on Appendix A
Parcel #5 GPS@ 8.4 acres subtract 1.07 non-arable acres equals 7.33 acres
1. 07 acres of non-arable acres located in Parcel 5:
• 0.78 acres
• 0.19acres
• O.lacre
Parcel #6 GPS@ 7.2 acres subtract 0.27 acre of non-arable land equals 6.93 acres
Parcel #7 GPS @ 11.69 acres subtract 4.53 acres of non-arable land equals 7.16 *marked as 11.9 acres on
Appendix A
4.53 acres of non-arable acres located on Parcel 7:
• 1.1 acres
8.36 acres of non-arable land located in the West triangle of Parcel #9
• 1.1 acres
• 0.73 acres
• 2.32 acres
• 0.9 acres
• 0.5 acres
• 0.81 acres
• 0.33 acres
• 0.67 acres
• 0.44 acres
• 0.56 acres
Parcel # 10 GPS @ 3.2 acres
Parcel# 11 GPS@ 31.19 acres subtract 2.06 areas of non-arable acres equals 29.13 acres *marked as
31.6 acres on Appendix A
Areas of non-arable land located in Parcel# II
• 0.85 acres
• 0.51 acres
• 0.35 acres
• 0.35 acres
Parcel# 12 GPS@ 14.5 acres (no issues in this parcel)
These measurements were obtained using accurate GPS technology. Upon adding up all of the actual
acres of land from each parcel and subtracting the non-arable acres the total ARABLE ACRES is 301.13
ACRES
) Time to GPS the fields ~ 12.3 hours
Accurately go around every individual wet-hole with A TV and GPS unit. We usually charge $100/hour
for this job. THIS COST NOT APPLIED.
Not only did we experience a loss on the acreage that is under water for bean production, but also
fertilizer applied in spring across entire fann (150lbs potash and 150lbs MAP per acre) as well as other
input costs. THESE COSTS NOT APPLIED.
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AREAS OF NON-ARABLE ACRES
Areas that were not accessible or able to
be planted flowing into areas that could
then not be harvested.
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Example of many areas of wet spots (frozen ice
ponds seen here) intertwined with arable
acres. Only the wet spots were included as
non-arable acres, although navigating arable
acres to plant and harvest was difficult.
AREAS OF NON-ARABLE LAND
Bean field. No crop grew here. Still
water laden as seen by frozen pond.
Already sparse area due to standing water,
now flooded and cannot be harvested . The
combine must work around this large area.
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Community and Strategic Planning
P. 0 . Box 1614, Woodstock Ontario N4S 7Y3
Phone: 519-539-9800 • Fax: 519-537-5513
Web site: www.oxfordcounty.ca
Our File: A 01/14
APPLICATION FOR MINOR VARIANCE
TO: Town of Tillsonburg
Committee of Adjustment
OWNER:
MEETING:
REPORT NO:
Hayhoe Homes (Performance Communities Realty Inc)
1 Barrie Boulevard
St. Thomas ON N5P 4B9
VARIANCE REQUESTED:
January 27, 2014
2014-21
Relief from Section 7.2, Low Density Residential Type 2 Zone Provisions (R2) -Lot
Coverage, to increase the maximum permitted lot coverage from 40% to 42% to facilitate the
construction of a single detached dwelling.
LOCATION:
The subject property is described as Lot 8, Plan 41 M-286 in the Town of Tillson burg . The lands
are located on the north side of Colin Avenue, between Quarter Town Line Road and Trottier
Drive , and are municipally known as 18 Colin Avenue.
BACKGROUND INFORMATION:
OFFICIAL PLAN:
TOWN OF TILLSON BURG ZONING B Y-LAW:
SURROUNDING USES:
COMMENTS:
(a) Purpose of the Application:
Low Density Residential
Special Low Density Residential Type 2 Zone (R2-9)
Surrounding uses include existing single detached
dwellings and vacant residential land.
The applicant proposes to obtain relief from the above-noted section of the Tillsonburg Zoning
By-law to facilitate the construction of a single detached dwelling with a gross floor area of 208.2
m2 (2,241 fe). Assessment records indicate the property has an approximate area of 505 m2
(5.436 fe).
Plate 1: Location Map (with Existing Zoning and Parcel Lines) shows the location of the subject
lands and the current zoning in the immediate vicinity.
\
I
File No. A 01/14 Report No. 2014-20
Page 3
The purpose of the maximum lot coverage provisions within the Zoning By-law is to ensure that
dwellings and other structures on the lot are sized appropriately and sufficient permeable surface
remains for lot grading and drainage purposes. Lot coverage limitations also ensure that
adequate amenity area and green space is provided.
The dwelling will comply with the remaining requirements of the Zoning By-law. Town
Engineering has reviewed the proposed dwelling design and have indicated that no lot grading or
drainage issues are expected.
(e) Desirable Development/Use:
The applicant proposes to construct a dwelling with a proposed lot coverage marginally greater
than what is permitted by the zoning provisions. The applicant has indicated that the reason for
the request is the inclusion of a covered deck at the rear of the dwelling. For Committee's
information, a covered deck is included in the calculation of lot coverage in accordance with the
definitions contained in the Zoning By-law.
Public notification of the application for minor variance was circulated to surrounding property
owners on January 17, 2014. As of the writing of this planning report, no correspondence has
been received from the public.
As noted, the increased lot coverage is not anticipated to have adverse impacts to the
neighbouring land uses or the lot grading and drainage pattern of the subject property. If
approved, the increased lot coverage would not establish an undesirable precedent for this
neighbourhood or elsewhere in the Town as the amount of amenity space on the property would
still be adequate and there is no negative impacts expected to the overall lot grading plan of the
subdivision and individual lot grading plan for the dwelling. Therefore, the applicant's request
can be considered desirable for the intended residential use of this property.
(f) Summarv:
In light of the foregoing, it is the opinion of this Office that the applicant's proposal can be given
favourable consideration. The relief that the applicant is seeking will not negatively impact the
normal use and enjoyment of neighbouring property owners of abutting lands and will not affect
overall lot grading and drainage patterns.
It is the opinion of this Office that the application for increased maximum permitted lot coverage
of 42% to allow for the construction of a single detached dwelling constitutes a minor variance
and can be supported from a planning perspective.
RECOMMENDATION
That the Town of Tillsonburg Committee of Adjustment approve Application File A 01/14,
submitted by Performance Communities Realty Inc. for lands described as Lot 8, Plan 41 M-286
in the Town ofTillsonburg as it relates to:
1. Relief from Section 7.2, Low Density Residential Type 2 Zone Provisions (R2)-Lot
Coverage, to increase the maximum permitted lot coverage from 40% to 42% to facilitate
the construction of a single detached dwelling,
Subject to the following conditions:
~£..rordCoun~ r~g stronger. .. together
0 25
NAD_1983_UTM_Zone_17N
Plate 1 • location Map (with Existing Zoning a'ria.Parcellines)
File No.: A-01/14-Performance Communities Realty Inc.
lot 8, Plan 41M-286, Town of Tillsonburg-18 Colin Avenue
51 Meters 0
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable. This is not a plan of survey
~-
Legend
Parcel Lines
Property Boundary
Assessment Boundary
Unit
Road
Municipal Boundary
Woodlands (From OP)
Environmental Protection/Flood
~ Flood Fringe
~ Floodway
;::::;:: a<
~~
Environmental Protection (EP1)
Environmental Protection (EP2)
Zoning Floodlines/Regulation Li
• t 100 Year Flood Une
A 30 Metre Setback
• e Conservation Authority Regulation U
• e Regulatory Flood And Fill Lines
Zoning (Displays 1:16000 to 1 :~
Road Restriction/Closures
-._./
0"' / ' SKETCH FOR MINOR VARIANCE ' I "'0 :-\,l ' / +~"' ' ~ KNOWN MUNIC/PAUTY AS /18 COUN AVENUE
'
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' l LOT 8 "'<?-y / ' ~'b'O ~ ~~ ~ REGISTERED PLAN 41M-286
~-,,:~0 TOWN OF ~LLSONBURG
"' ' i!: COUNTY OF OXFORD
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x0 i METRIC <?-A., ""A.,<,; ;l ,, DISTANCES SHOYIN ON THIS PLAN ARE IN METRES AND
"'\"}.
BE cc:»tVERTEO TO FUT BY OMOING BY 0.3048 1~ ~ ./ .. ~ ' > ' ,_e; ~ ~0~~ o'\ v ./ ~ ,' ' / '
/ "'-"..'\. )... • '/ / AREA OF LOT 8 = 504.9 SQUARE METRES ' ~ '
... ~.... ¥ ... ' / /
AREA OF LOT 8 COVERED BY DWELUNG,
PORCH, GARAGE AND COVERED PORTION
OF DECK = 208.2 SQUARE METRES
'
, ___ /
' . -,._,. ' / /
' ' ~ 0 '\.'\. / ~ '\. '\/ / PROPOSED LOT COVERAGE = 41.2%
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-<.,0 ./ @ COPYRIGHT 2014 KliA HUS1ED SUR\'E'IING L lD •
0{" ' THE REPRODUC110N, AL lERA 110N, OR USE Of THIS ~T IN wtlOLE OR IN
' PART WITHOUT 11£ WR!l"T'EN PERt.41SSIOO Of KIM HUSTED SURI£YING LTD.
<?-<v ~ 0~ IS SlRICll Y PROHIBITED
KIM HUSTED SURVEYING L TO.
xo c:.P ONTARIO LAND SURVEYOR
' 30 HAR\oU SlREET, 11LJ..S()NI!URG, ONTARIO, N4G :5.111 > ' PHONE: 519-842-3838 FAX: 519-842-3838 \
PROJECT: 14-108895 REFERENCE: F1lE
)
t'ile: A-01114
Date: January 16,2014
TOWN OF TILLSONJIURG
COMMITTEE m· ADJUSTMENT
NOTICE OF PUBLIC HEARING
Please take notice that the following applicalion has been submitted to the Tillsonbui'g CommiUee of Adjustment
under section 45 of the Planning Act, R.S:O. 1990. Before making its decision on the application, the Committee will
hold a public hearing to consider submissions from both the applicant and every other person who desil<;s to be heard
in favour of and/or against the application. The public hearing is to be held:
Date:
Time:
Location:
Monday January 27, 2014
6:00pm
Town COul)dl Cbambers
Tillsooburg Corporate Offices, Town Centre Mall,l"' Floor
OWNEas:
Perfonnance,Communities Reality Inc.
I Barrie Blvd.
St. Thomas ON, N5P4B9
WCATJQN:
APfLICANTIAGENT:
Joe Hayhoe
I Barrie Blvd.
St. Thomas ON, N5P 489
LOT 8 RP41M-286 municipally known as 18 Colin Ave, Town oiTillsonburg, County of Oxford.
PURPOSE OF APfUCATION:
An application has been received to penrtit the construction of a single family dwelling with covered roof over the
rear deck. The applicant requires relief from lot coverage provisions in section 7.2 (R2 -Low Density Rcoidential)
of zoning bylaw no. 3295. The applicant requires relief from section 7.2, which states that the maximwn allowable
lot coverage is 40%, while the proposed construction requires a variance to allow for up to 42% lot coverage.
You are invited ro present your cQmments regarding the application cilher in pers·on at Ute public he:aring or in writing
to the Secretary-Treasurer_ prior to the public hearing. If you do not attend ot are not represented at this: meeting, the
Committee may proceed in your absence and you will not be entitled to any further notiCe of the proceeding.~.
If you would like a copy of the Decision of the Committee of Adjmnment;. please request, in writing. a ''Notice or
Decision" from the Sccretary-Trca.•mrer. The Notice of Decision will be mailed not later rhan ten days from the date
of the Committee's dcdsion.
Please be advised that the Ox.ford County Community and Strategic Planning Department will be conducting a review
of the application and if you would like a copy of the Planning Report or have any questions, please contact Eric
Gilbert, Development Planner at 519-688-3009 extension 3226 or by email; cgilbert®county.oxford.on.ca.
~~~~
Usa V anderWallen
Developmenl Technician
Tillsonhurg Customer Service Centre
10 Li~gar Avenue
Tilloonburg ON N4G ~AS
File No. A-01/14
TOWN OF TILLSONBURG
COMMITTEE OF ADJUSTMENT
DECISION OF COMMITTEE
//
.·-
/
Page 1 of2
WE, the undersigned members of the Town ofTillsonburg Committee of Adjustment, do hereby attest that
the following was the decision reached by us at the meeting held on Monday January 27,2014.
OWNERS:
Performance Communities Reality Inc.
I Barrie Blvd.
StThomas ON, N5P 4B9
LOCATION:
APPLICANT/AGENT:
JoeHayhoe
I Barrie Blvd.
StThomas ON, N5P 4B9
LOT 8 RP 41M-286 municipally known as 18 Colin Ave, Town ofTillsonburg, County of Oxford.
PURPOSE OF APPLICATION:
An application has been received to permit the construction of a single family dwelling with covered roof over
the rear deck The applicant requires relief from lot coverage provisions in section 7.2 (R2 -Low Density
Residential) of zoning bylaw no. 3295. The applicant requires relief from section 7 .2, which states that the
maximum allowable lot coverage is 40%, while the proposed construction requires a variance to allow for up
to 42% lot coverage.
DECISION: APPROVED
That the Town ofTillsonburg Committee of Adjustment approve Application File A 01/14, submitted by
Performance Communities Realty Inc. for lands described as Lot 8, Plan 41M-286 in the Town of
Tillsonburg as it relates to:
1. Relief from Section 7.2, Low Density Residential Type 2 Zone Provisions (R2)-Lot Coverage, to
increase the maximum permitted lot coverage from 40% to 42% to facilitate the construction of a single
detached dwelling, Subject to the following conditions:
i) A building permit for the single detached dwelling shall be issued within one year of the date of the
Committee's decision.
Members concurring in above ruj.ffig:
~m------j\ -~
Mark Renaud David Beres
~
Page 2 of2
CERTIFICATION
I, DONNA WILSON Secretary-Treasurer of the Committee of Adjustment, hereby certifY this to be a true
copy of the Decision of the Tillsonburg Committee of Adjustment and this Decision was concurred in by a
majority of the Members who heard the Application.
DATED this 27th day of January, 2014.
~~ --
Donna Wilson,
Secretary-Treasurer
NOTE: The last day to submit an Appeal of the above Decision to the Secretary-Treasurer of the
Committee of Adjustment, including the required $125.00 fee, payable to the Treasurer of
Ontario is:
16th day of February, 2013
REASONS FOR APPROVAL OF VARIANCE:
I. The variance requested is a minor variance from the provisions of the Town of Tillsonburg
Zoning By-Law No. 3295.
2. The variance requested is desirable for the appropriate development or use of the land, building
or structure.
3. The variance requested is in keeping with the general intent and purpose of the Oxford County
Official Plan.
4. The variance requested is in keeping with the general intent and purpose of the Town of
Tillsonburg Zoning By-Law No. 3295.
DATED this 27th day of January, 2013.
~~----~--
"'-'lSonna Wilson
Secretary-Treasurer
)
)
Notice of Poll -OGRA Board of Directors
The Board of Directors adopted the recommendations of the OGRA Nominating
Committee. The recommended slate is as follows:
Northern Zone (3 to be elected)
Luc Duval, Director of Public Works & Rick Harms, Project Engineer
Engineering, City of Thunder Bay
City of Timmins
John MacEachern, Mayor
Township of Man itouwadge
Southwest Zone (1 to be elected)
Chris Traini,
County Engineer
County_ of Middlesex
South Central Zone (3 to be elected)
Ken Lauppe, Manager, Road Operations -Duncan McKinlay, Councillor
East, County of Grey
City of Brampton
Terry McKay, Deputy Mayor
Township of Chatsworth
Southeast Zone (3 to be elected)
Craig Davidson, CAOffreasurer Steve Desroches, Deputy Mayor
Municipality of Hasting Highlands City of Ottawa
Michelle Hendry, Director of Public Works
City of Kawartha Lakes
Toronto (2 to be elected)
Robert Burlie, Manager, Road Operations Mark Grimes, Councillor
City of Toronto City of Toronto
The following current Boards members do not have to be re-elected to the Board and
will automatically assume the following positions effective February 26, 2014:
President -Tom Bateman, County Engineer, County of Essex
1 st Vice President-Rick Champagne, Councillor, Municipality of East Ferris
Immediate Past President-Joanne Vanderheyden, Mayor, Township of
Strathroy-Caradoc and Warden, County of Middlesex
The above will serve on the 2014-2015 Board of Directors making a total of 15 on the
Board.
)
From: OPP News Portal [webmaster@opp.ca]
Sent: 01 /17/2014 09:15AM EST
To: John Lessif
Subject: [SPAM] [OXFORD] LOCK IT OR LOSE IT a€" NORWICH
Ontario Provincial Police News Portal [OXFORD] LOCK IT OR LOSE IT -NORWICH 2014-
0 l-17
(NORWICH, ON)-The Oxford County Ontario Provincial Police (OPP) along with Auxiliary
OPP members have been patrolling in Norwich checking to see if parked vehicles in the town
were locked and valuables hidden. These checks were initiated due to the increase in vehicle
entries and to educate the public on prevention.
Results from checks on January 13th and 14th, 2014 were:
• 1170 vehicles checked
• 918 vehicles locked
• 21% were unlocked
Since the beginning of the blitz in early January, property in plain view consisted of work tools,
loose change, purses/wallets, GPS and other assorted valuables. Officers have been leaving a
Lock It Or Lose It pamphlet with those vehicles found unlocked to serve as a friendly reminder
to owners.
"It is encouraging that most owners are not leaving their valuables out in the open in their parked
vehicles" said Inspector Tim Clark. "Unfortunately we still have a higher than acceptable
amount of vehicles left open. People must take on some ofthe responsibility to assist us in
combating this crime." said Clark. "If a thief finds an opportunity they will take advantage of it
every time."
The OPP encourage vehicle owners to:
·Lock your doors
·Never leave valuable objects or packages in full view. Put them in the trunk or take them inside.
·Never leave your car keys in plain view or in an easily accessible area.
-30-
Contact: PC Stacey Culbert
Phone: 1-888-310-1122
www.opp.ca
0 uuongas
:\ Spectra Energy Company
November 28,2013
VIA COURIER
TO: ALL Clerks of Municipalities
Union Gas filed an application with the Ontario Energy Board ("the Board") on October
22,2013 seeking changes to Union's regulated gas distribution, transmission and storage
services effective January I, 2014.
Enclosed is a copy of the application, as well as a copy of the Notice of Application in
English and in French issued by the Board on November 22, 2013 under Docket No. EB-
2013-0365.
Chris Ripley
Manager, Regulatory Applications
Encl.
; 0 uuongas
October 22, 2013
Ms. Kirsten Walli
Board Secretary
Ontario Energy Board
2300 Yonge Street, 271h Floor
Toronto, ON M4P IE4
Dear Ms. Walli:
Re: EB-2013-0365-Union Gas Limited-2014 Rates Application
Please find attached an application from Union Gas Limited ("Union") seeking changes
to Union's regulated gas distribution, transmission and storage services effective January
I, 2014.
Union's supporting evidence will be filed at a later date. The application has been filed
in advance of the evidence to expedite the application process.
If the proposed rate changes are approved by the Board the total bill increase for a typical
Southern Operations residential customer consuming 2,200 m3 per year would amount to
$1 -$2 per year. For a typical Northern or Eastern Operations customer consuming 2,200
m3 per year, the total bill decrease would amount to $16 -$20 per year.
Union seeks the Board's issuance ofthe final Rate Order by November 30,2013 to
ensure the implementation of2014 rates by January I, 2014. In the event that the Board
does not issue a rate order by November 30, 2013 for implementation by Union on
January I, 2014, Union seeks an Order of the Board declaring Union's rates in effect as
ofDecember 31,2013, interim as of January I, 2014. It will be Union's proposal in this
matter to deal with any retrospective impact of the delayed implementation through a rate
rider for general service rate classes and a onetime adjustment for all other rate classes,
which will recover any changes in rates ultimately approved by the Board's order with
effect from January I, 20 14.
Yours truly,
[Original signed by]
Chris Ripley
Manager, Regulatory Applications
c.c.: EB-20 13-0202 Intervenors
Crawford Smith, Torys
P. 0. Box 2001,50 KL·il Drivt: North. Chatham, ON. N7M 5MI W\VVo.unionp!s.com
Union Gas Limited
) I.
ONT ARlO ENERGY BOARD
IN THE MATTER OF the Ontario Energy Board
Act, 1998, S.O. 1998, c.l5 (Sched. B);
AND IN THE MATTER OF an Application by
Union Gas Limited, pursuant to section 36(1) of the
Ontario Energy Board Act, I 998, for an order or
orders approving or fixing just and reasonable rates
and other charges for the sale, distribution,
transmission and storage of gas as of January I,
2014.
APPLICATION
Filed: 2013-10-22
EB-20 13-0365
Union Gas Limited ("Union") is a business corporation incorporated under the laws of the
province of Ontario, with its head office in the Municipality of Chatham-Kent.
2. Union conducts both an integrated natural gas utility business that combines the operations
of distributing, transmitting and storing natural gas, and a non-utility storage business.
3. Union was an applicant in a proceeding before the Board for an order of the Board
approving or fixing a multi-year incentive rate mechanism ("IRM") to determine rates for
the regulated distribution, transmission and storage of natural gas. The Board assigned
EB-20 13-0202 to Union's application.
4. Union filed an IRM application with the Board on July 31,2013. The application was
supported by a comprehensive Settlement Agreement (the "Agreement") between Union
and stakeholders. The stakeholders party to the Agreement were parties who participated in
Union's 2008-2012 IRM proceeding and in the annual rate proceedings throughout the last
IRM term. The proposed IRM parameters found in the Agreement were further supported
by evidence and reports. The Board approved the Agreement on October 7, 2013.
)
-Page2-
5. Union's Board-approved Agreement sets out a multi-year incentive ratemaking mechanism
("IRM") for calendar years 2014 to 2018. The framework includes a price cap index ("PCI"),
where rates are a function of: an inflation factor("!"), a productivity factor ("X"), certain non-
routine adjustments (Z factors), certain predetermined pass-throughs (Y factors), and an
adjustment for normalized average consumption ("NAC") to reflect changes in consumption in the
General Service rate classes.
6. The IRM approved for Union contemplates the filing by Union of an application for Z
factor adjustments, structural rate design changes or the pricing of new regulated services
in a time frame that will enable these issues to be resolved in sufficient time to be reflected
prospectively in the next year's rates. This requires the filing of a draft Rate Order with
supporting documentation which reflects the impact of the PC! pricing formula so that a
final Rate Order will be issued for implementation by January I, 2014.
7. Union hereby applies to the Board, pursuant to section 36 of the Act and pursuant to the
annual rate-setting process underlying the IRM in the Agreement, for an order or orders
approving or fixing just and reasonable rates and other charges for the sale, distribution,
transmission and storage of gas effective January I, 2014.
8. Union further applies to the Board for all necessary orders and directions concerning pre-
hearing and hearing procedures for the determination of this application.
9. This application is supported by written evidence that will be filed with the Board and may
be amended from time to time as circumstances may require.
I 0. The persons affected by this application are the customers resident or located in the
municipalities, police villages and Indian reserves served by Union, together with those to
whom Union sells gas, or on whose behalf Union distributes, transmits or stores gas. It is
impractical to set out in this application the names and addresses of such persons because
they are too numerous.
)
-Page 3 -
II. The address of service for Union is:
-and-
Union Gas Limited
P.O. Box 2001
50 Keil Drive North
Chatham, Ontario
N7M 5MI
Attention:
Telephone:
Fax:
Torys
Chris Ripley
Manager, Regulatory Applications
(519) 436-54 76
(519) 436-4641
Suite 3000, Maritime Life Tower
P.O. Box 270
Toronto Dominion Centre
Toronto, Ontario
M5K IN2
Attention:
Telephone:
Fax:
Crawford Smith
( 416) 865-8209
(416) 865-7380
DATED October 22,2013.
UNION GAS LIMITED
[Original signed by]
Chris Ripley
Manager, Regulatory Applications
)
A-English-8"
ONTARIO ENERGY BOARD NOTICE
TO CUSTOMERS OF UNION GAS LIMITED
Union Gas Limited has applied to change its natural gas rates effective
January 1, 2014
Learn more. Have your say.
Union Gas Limited has applied to the Ontario Energy Board to change Its natural gas rates effective
January 1, 2014. Under the proposal, residential customers of Union Gas In Southern Ontario (those
from Windsor to Hamilton) would see an increase of $1.55 (0.2%) to their average annual bill. Residential
customers in all the other areas served by Union Gas would see a decline ranging from $16.54 to $19.76
(1.9% to 2.1%) to their average annual bill. Other customers, including businesses, may also be affected.
In addition, Union has proposed to gradually allow large volume direct purchase customers to shift their
natural gas delivery obligation from Parkway to Dawn.
THE ONTARIO ENERGY BOARD WILL HOLD A PUBUC HEARING
The Ontario Energy Board (OEB) will hold a public hearing to consider Union Gas' request. We will question the company
on its case for a rate change. We will also hear arguments from individuals and from groups that represent Union Gas
customers. At the end of this 11earing, t11e OEB will decide what, if any, rate changes will be allowed.
Union Gas' application is based on an Incentive Ratemaking Framework previously approved by the Board for t11e period
2014-18. The rates are based on an adjustment formula tl1at incorporates inflation and a productivity factor,
The OEB is an independent and impartial public agency. We make decisions that serve the public interest. Our goal is to
promote a financially viable and efficient energy sector that provides you with reliable energy services at a reasonable cost.
BE INFORMED AND HAVE YOUR SAY
You have the right to informalion regarding this application and to be involved in the process. You can:
review Union Gas Limited's application on the OEB"s website now.
sign up to observe the proceeding by receiving OEB documents related to the hearing.
file a letter with your comments, which will be considered during the hearing.
become an active participant (called an intervenor}. Apply by December 16, 2013 or the hearing will go ahead without
you and you will not receive any further notice of the proceeding.
at the end of the process, review the OEB's decision and its reasons on our website.
LEARN MORE
The proposed charges relate to Union Gas Limited's distribution, storage and transmission rates. Our file number for this case
is EB-2013-0365. To learn more about this hearing, find instructions on how to file letters or become an intervenor, or to access
any document related to this case please enter that file number at the OEB website: www.ontarioenergyboard.ca/notice. You
can also phone our Consumer Relations Centre at 1-877-632-2727 with any questions.
ORAL VS. WRITTEN HEARINGS
There are two types of OEB hearings-oral and written. The OEB will determine at a later date whether to proceed by way
of a written or oral hearing.
PRIVACY
If you write a letter of comment, your name and the content of your letter will be put on the public record and the OEB
website. However, your personal telephone number, home address and email address will be removed. If you are a
business, all your information will remain public. If you apply to become an intervenor, all infonnation will be public.
This rate hearing will be held under section 36 of the Ontario Energy Board Act, S.O. 1998 c. 15 (Schedule B).
Ontario
094-liNG-ooa_EN 8 A.indcl v'""'"· 1a NOT STANDARD TEMPLATE, DO NOT USE Novomb" lS, IOU \I ill AM Op<rotor Aa<on
Not standard style. Ad style is following what was given by the client. 8 in x 104487in ''""·147 P•g•l
)
D ·French~ 8"
AVIS DE LA COMMISSION DE L'ENERGIE DE L'ONTARIO
AUX CLIENTS DE UNION GAS LIMITED
Union Gas Limited a depose une requEUe en vue d'obtenir une modification de ses
tarifs de gaz nature!, entrant en vigueur au 1e• janvier 2014.
Apprenez·en plus. Donnez votre avis.
Union Gas Limited a depose une requete au pres de Ia Commission de l'energle de !'Ontario en vue
d'obtenlr une modification de ses tarifs de gaz nature!, entrant en vlgueur au 1•• janvier 2014. Avec
!'adoption de cetle proposition, les consommateurs resldentiels de Union Gas du sud de !'Ontario
{de Windsor a Hamilton) verrafent leur facture annuelle moyenne augmenter de 1,55 $ (0,2 %). Les
consommateurs nisldentiels de tous les autres secteurs desservls par Union Gas constateront une
balsse au nlveau de leur facture annuelle moyenne allant de 16,54$ a 19,76$ (de 1,9% a 2,1 %). les
autres clients, y compris les entreprises, pourrafent egalement etre concernes. De plus, Union Gas a
propose de permettre progressivement aux clients en achat direct de grands volumes de transferer leurs
obligations de livralson de gaz natural de Parkway a Dawn.
LA COMMISSION DE l'ENERGIE DE L'ONTARIO VA TENIR UNE AUDIENCE PUBLIQUE
La Commission de renergie de I"Ontario (CEO) tiendra une audience publique afin d'8tudier Ia demands de Union Gas.
Nous demanderons a Ia societe de justifier Ia nilcessite d'un changement tarifaire. Nous ecouterons egalementles
arguments des individus et des groupes representant Ia clientele de Union Gas. A !'issue de cella audience, Ia CEO
decidera du bien-fonde d'un changementtarifaire et, le cas echeant, du montant du changement tarifaire a venir.
La demande de Union Gas repose sur un cadre de regulation incitatif ptecectemment approuve par ta Commission pour Ia periode
2014-2018. las tarifs sont etabtis seton une formula de rajustement calcule en fonction de l'infla!ion et un facteur de productivite
La Commission de renergie de !'Ontario est une agence publique independante et impartiale. Les decisions que nous
prenons visent a servir au mieux !'interet public. Notre objeclif est d'encourager Ia developpement d'un secteur de l'ilnergie
efficace et financiE!rement viable afin d'offrir des services energE!tiques fiables a un prix raisonnable.
INFORMEZ-VOUS ET DON NEZ VOTRE AVIS
Vous avez le droit d'8tre informe au sujet de cette demande et de participer au processus. Vous pouvez:
examiner Ia demande de Union Gas limited sur le site Web de Ia CEO dils maintenant;
vous inscrire a titre d'observateur pour recevoir les documents de Ia CEO retatifs a !'audience:
d8poser une lettre de commentaires qui sera prise en compte au cours de !'audience;
participer activement au processus (a titre d'intervenant). lnscrivez-vous avantle 16 decembre 2013, faute de quol
!'audience aura lieu sans votra participation et vous ne recevrez plus d'avis dans le cadre de Ia presente affaire·,
examiner Ia decision rendue par Ia CEO a fissue de Ia procedure, ainsi que ses justifications, sur notre site Web.
APPRENEZ·EN PLUS
Les tarifs proposes son! relatifs aux tarifs de distribution, de slackage et de transport de Union Gas llmited. Notre numero
de dossier pour cette affaire est EB-2013-0365. Pour obtenir de plus ampJes renseignements sur cette audience, sur les
demarches a suivre pour deposer une lettre ou participer en !ant qu'intervenant, ou pour consulter las documents relatifs a
cella affaire, veuitlez saisir ce numilro de dossier sur Je site Web de Ia CEO: www.ontarioenergyboard.ca/notice. Pour louie
question, vous pouvez ilgalement communiquer avec notre centre des relations avec les consommateurs au 1-877-632-2727.
AUDIENCES ORALES ET AUDIENCES ECRITES
II existe deux types d'audiences a Ia CEO: les audiences ecrites etles audiences orates. La CEO dE'lcidera utterieurement
de trailer !'affaire par voia d'audience orale ou ecrite.
PROTECTION DES RENSEIGNEMENTS PERSONNELS
Si vous Bcrivez una lettre de commentaires, votre nom at te contenu de cella lettre apparaitront dans le dossier public et
sur le site Web de Ia CEO. Toutefois, votre numero de te/Bphone, votre adresse e/ votre adresse etectronique ne seront pas
rendus publics. Si vous representez una entrepn·se, tous /es renseignements de /'en/reprise demeureront accessib/es au
public. Si vous participez a titre d'intervenant, tous vos renseignements personnels seront rendus publics.
Cette audience sur fes tarifs sera tenue en vertu de /'article 36 de Ia Loi de 1998 sur Ia Commission de /'(margie de
/'Ontario, L.O. 1998, chap. 15 (annexa B).
NOT STANDARD TEMPLATE, DO NOT USE a lobi 094-UNG·OG!I.JR_B_O.Indd
Not stand~rd style.Ad style is following what w~s given by the client.
leading reduced by o.spt.
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8 in x 1!.4654in '"'" 161 •·~··•
)
Queen's Park
Toronto, Ontario
January 13, 2014
Donna Wilson
Clerk
Town ofTillsonburg
200 Broadway
2nd Floor-Corporate Office
Tillsonburg, ON N4G SA7
Dear Ms. Wilson:
Ontario
Randy Pettapiece, MPP
Perth-Wellington
Re: Resolution on Joint and Several Liability
Rising municipal insurance premiums must be reined in. For years, municipalities have
asked the province to address joint and several liability, which is the primary contributor
to rising premiums. Municipalities, often targeted as insurers oflast resort, can be on the
hook for massive damage awards even if they are deemed just one percent responsible.
We are told that 38 U.S. states have enacted some form of proportionate liability, and that
other jurisdictions are also pursuing reform. Municipalities have said that we in Ontario
cannot afford to wait any longer. I agree. As a former member of a municipal council, I fully
appreciate the impact of rapidly rising insurance premiums. It is unfair and unrealistic for
the provincial government to allow this situation to continue-especially as it affects small
and rural municipalities, which can least afford to pay.
Municipalities have heard many promises for discussion, including former Premier Dalton
McGuinty's commitment at the 2011 AMO conference. But the time for discussion is over.
We need to impress upon the government, in a constructive way, that it must take
meaningful action. Recently I introduced the following private member's resolution in the
Ontario legislature:
That, in the opinion of this House, the government should protect taxpayers.
from higher property taxes by implementing a comprehensive, long-term
solution to reform joint and several liability insurance for municipalities by
no later than June 2014, addressing the alarming rise in insurance premiums
due to rising litigation and claim costs.
Because this issue affects municipalities across the province, I believe there is good reason
for all MPPs, regardless of party affiliation, to support my resolution. I also believe it is
important that the government act by June, before the legislature breaks for the summer .
.. .j2
Constituency Office • 55 Lorne Avenue East • Stratford, Ontario N5A 6S4 • Tel. (519) 272-0660 • Toll-free: 1-800-461 -9701 • Fax (519) 272-1 064
E-mail: randy.pettapiececo@pc.ola.org
)
If your municipality supports the intent of my resolution, I would encourage you to
consider passing a formal resolution to support it. If your Council decides to proceed in
this way, I would appreciate receiving a copy of your resolution as soon as possible. Debate
on this resolution is scheduled for February 27, 2014.
If you have any feedback on this issue, or if you require any additional information, please
don't hesitate to contact me at 519-2 72-0660 or by email: randy.pettapiececo@pc.ola.org.
Thank you very much for your consideration.
Sincerely,
kf~
Randy Pettapiece, MPP
Perth-Wellington
RP:sy
ISSUE DATE:
January 20, 2014 ~ ~ Ontario
Ontario Municipal Board
Commission des affaires municipales de I' Ontario
PL130960
IN THE MATTER OF subsection 53(19) of the Planning Act, R.S.O. 1990, c. P.13, as
amended
Applicant and Appellant:
Subject:
Property Address/Description:
Municipality:
Municipal File No.:
OMB Case No.:
OMB File No.:
Richard & Louise Leadsom
Consent
60 North Street West
Town of Tillson burg
B13-19-7
PL 130960
PL130960
IN THE MATTER OF subsection 45(12) of the Planning Act, R.S.O. 1990, c. P.13, as amended
Applicant and Appellant:
Subject:
Variance from By-law No.:
Property Address/Description:
Municipality:
Municipal File No.:
OMB Case No.:
OMB File No.:
APPEARANCES:
Parties
Richard and Louise Ledsom ("Applicants")
Town of Tillson burg ("Town")
Richard & Louise Leadsom
Minor Variance
3295
60 North Street West
Town of Tillsonburg
A13-04-7
PL130960
PL 130961
Counsel
Paul Brooks
Keith Jones
DECISION DELIVERED BY STEVEN STEFANKO AND ORDER OF THE BOARD
INTRODUCTION
[1] The Applicants are the owners and occupiers of property located at the northeast
corner of the intersection of North Street West ("North Street") and Quarter Town Line
("Town Line") in the Town. The land in question is approximately 25 metres ("m") wide
-3-PL130960
[8) Eric Gilbert, the author of the July Report, provided expert land use planning
evidence in opposition to the relief sought. In his view, the proposal does not conform to
the County OP, does not satisfy the requirements of s. 51 (24) and does not meet the
four tests ins. 45 (1 ).
ANALYSIS AND DISCUSSION
(9) In order to succeed with respect to the Severance, the provisions of s. 51 (24)
must be satisfied and, in order to succeed in relation to the Designated Variances, the
four tests of s. 45 (1) must be met. A common thread running through these two
subsections is the Town OP. Subsection 51 (24) (c) makes reference to conformity to
the official plan and s. 45 (1) makes reference to maintaining the general intent and
purpose of the official plan. I will therefore turn my remarks to the relevant provisions of
the County OP.
[1 OJ Although the County OP speaks generally to residential intensification in the
"Reduced Standards" paragraphs of s. 8.2.2.1 and s. 8.2.2.5, it deals specifically with
lnfill Housing in s. 8.2.4.1.Section 8.2.4.1.1 of the County OP states, inter alia, that new
residential housing will only be permitted if the proposal is deemed to be consistent with
the characteristics of existing development on both sides of the same street and the
proposal is consistent with street frontage, setbacks and spacing of existing
development with in a two-block area on the same street.
[11) Exhibit 4 in this proceeding is an aerial view of the site and the surrounding area.
It shows, very clearly, the depths, setbacks and frontages of those lots within the
prescribed two-block area.
[12] The Applicants argue that the proposal is in keeping with the frontages, setbacks
and spacing of existing residential development in the larger neighbourhood. To this
end, they point to two lots ("Southeast Lots") across the street from the subject parcel at
the southeast corner of the intersection of North Street and Town Line as well as the
homes ("James Avenue Properties") buill along James Avenue which is one block east
of the subject site. I am not convinced.
[13) Although the front yard setbacks being requested by the Applicants are modest,
in my view (7.32 m versus 7.5 m required), the variances for lot depth are not. In the
-5-PL130960
DISPOSITION
[19] Based on all of the foregoing, I am simply not satisfied that the proposal
conforms to the County OP. The Severance and the Designated Variances will create,
in my estimation, a lot fabric which is not consistent with the characteristics of existing
development.
[20] Accordingly, it is ordered that:
(a) provisional consent is not granted for the Severance; and
(b) the Designated Variances are not authorized.
[21] The appeals are therefore dismissed
"Steven Stefanko"
STEVEM STEFANKO
VICE CHAIR
()
Report Title:
Report No.:
Author:
Meeting Type:
Council Date:
Attachments:
RECOMMENDATION:
STAFF REPORT
DEPARTMENT
OPP Billing Model Resolution
CA0-14-01
David Calder, CAO
COUNCIL MEETING
JANUARY 27, 2014
That Council adopt the following resolution regarding the proposed OPP Billing Model:
"Whereas the Town of Tillson burg will experience approximately an 8% increase in 2014
) OPP costs which will result in an additional cost of about $256,305 and a 2.06% increase in
the Town of Tillsonburg Tax Levy;
And Whereas the average cost per household (HH) in Ontario is approximately $360 and
the Town of Tillsonburg's cost/HH was $503.15;
And Whereas the Town of Tillsonburg's projected 2015 projected costs would be reduced by
nearly $1,019,000 under the proposed billing mode indicating that the Town of Tillsonburg,
under the stated principles of fairness and transparency has been overpaying OPP costs by
many millions of dollars in the past years;
Now Therefore Be It Resolved That the Ministry of Community Safety and Correctional
Services and the Ontario Provincial Police be strongly encouraged to adhere to the
principles outlined at the Community engagement sessions and implement, effective
January 1, 2015 the new OPP Municipal Policing Billing Model as presented at the regional
engagement sessions;
And That the Ministry of Municipal Affairs be requested not to reduce the OMPF funding until
the OPP Police Billing Model is finalized."
EXECUTIVE SUMMARY
The purpose of this report is to provide the Town of Tillsonburg Council with the opportunity
to present a position on the proposed OPP Billing Model that if implemented would reduce
Finance
Name/Signature Darrell Eddington
Page3/3
Date: January
21, 2-14
CAO
STAFF REPORT
CLERKS OFFICE
Title: EASEMENT AGREEMENTS
Report No.: CL 14-06
Author: DONNA WILSON
Meeting Type: COUNCIL MEETING
Council/Committee JANUARY 27, 2014
Date:
Attachments: EASEMENT AGREEMENT EXAMPLE
RECOMMENDATION
THAT Council receive Report CL 14-06, Easement Agreements;
AND THAT Council authorize the Mayor and Clerk to enter into easement agreements from time to time
as required.
EXECUTIVE SUMMARY
From time to time it is necessary for the Town to require an easement on a portion of private lands for
access to underground services which include storm water sewer lines, associated pipes and
equipment, water in the storm water sewer lines and pipe and water running off or out of the sewer
lines and pipes. The owner grants the easement in perpetuity to the Town for the Services for the
construction, operation, maintenance, inspection, alteration, removal, replacement, reconstruction
and/or repair of the Services and other works, pipes and equipment connected thereto for the
transportation of waters, together with the right of ingress and egress to and from the Easement lands.
The easement allows the owner full use and enjoyment of the easement lands. The owner does
however agree not to construct a building or pole lines or other permanent works on the easement
lands other than a temporary structure that could be easily removed should the town need to exercise
its right to install or maintain the services.
Staff are requesting council authorize the Mayor and Clerk to enter into easement agreements with
private property owners as they become necessary for the Town to construct and maintain municipal
services.
CONSULTATION/COMMUNICATION
All easement agreements are drafted and/or reviewed by the Town's lawyer prior to endorsement by
the Mayor and Clerk.
CAO
EASEMENT AGREEMENT
DATED THIS __ DAY OF JANUARY, 2014.
BETWEEN:
THE CORPORATION OF THE TOWN OF TILLSONBURG
of the First Part
(hereinafter referred to as the "Town")
and
of the Second Part
(hereinafter referred to as the "Owner")
WHEREAS
The Owner owns certain property described as Part of Lot 715, Plan 500 as in A22286
except Plan 1782, formerly in the Township of South-West Oxford now in the Town of
Tillsonburg, County of Oxford (the "Lands");
The Town requires an easement to be located on a portion of the Lands for underground
services which includes but are not limited to storm water sewer lines, associated pipes
and equipment, water in the storm water sewer lines and pipe and water running off or out
of the sewer lines and pipes and entering the creek located on the Easement Lands (the
"Services");
Part of the Lands on which the Services are located is legally described as Part of Lot 715,
Plan 500 designated as Part 1 on Registered Plan 41 R-8928 (the "Easement Lands");
The Town requires an easement over the Easement Lands pursuant to the terms of this
easement agreement {the "Agreement").
In consideration for the sum of $5.00, the receipt and sufficiency of such is hereby acknowledged,
the Owner grants the following easement in perpetuity to the Town for the Services over the
Easement Lands:
1. The Owner grants the easement to the Town over and under the Easement Lands for the
construction, operation, maintenance, inspection, alteration, removal, replacement,
reconstruction and/or repair of the Services and other works, pipes and equipment
connected thereto for the transportation of waters, together with the right of ingress and
egress to and from the Easement Lands for all purposes necessary or incidental to the
exercise and enjoyment of rights herein granted.
2. The easement is granted as and from the date hereof and for so long thereafter as the
Town requires the Services on the terms as contained in this Agreement.
access to the Services then the Town may enter the Easement Lands without advance
notice to the Owner but will inform the Owner has soon as possible thereafter. The
parties agree that for the purposes of inspection the Town may enter the Easement Lands
without notice to the Owner.
12. The Town agrees that it will properly compact all trenches and excavations during such
work to the Services with a suitable material to acceptable engineering standards and will
replace all pavements (if applicable) with hot mix asphalt in a proper and workmanlike
manner.
13. Either party shall have the absolute right to assign this Agreement in whole or in part, as to
all or any portion of the rights, benefits or obligations accruing to it hereunder, and upon
such assignment, shall give to the other party written notice thereof within thirty (30) days.
14. All notices to be given hereunder to the Town may be delivery or
registered mail addressed to the Town at Town , 2"d Floor,
Tillsonburg, Ontario N4G 5A7, and to the Owner at London, ON
N5Z 3M7 Attention: Executive Officer, Facility 1 , or any other
address as the Town or the Owner may direct in writing from time to time and any such
notice made by personal delivery shall be deemed delivered upon receipt thereof and
notice delivered by registered mail shall be deemed to be given to and received by the
addressee five (5) days after the mailing thereof, postage prepaid.
15. The Owner will, if so requested by the Town, execute such further documents of title and
assurances in respect of the said land as may be required to perfect the Town=s interest in
the Easement Lands.
16. Nothing contained herein shall be deemed to vest in the Town any title to mines or
minerals in or under the Easement Lands, except only the parts thereof that are necessary
to be dug, carried away or used in the construction of the works by the Town and except as
hereinbefore provided, all such mines and minerals shall be deemed to be excepted from
the rights given to the Town in the Easement.
17. The Town covenants that it will not make any above ground installations upon (other than
the pipe emerging from the ground for the purpose of allowing water to enter the creek
located on the Easement Lands, line markers installed at the fence lines or any poles,
pedestals or equipment required by a utility as an assignee of the Town) or fence in any
part of the easement. Notwithstanding the forgoing, the Owner acknowledges that the
end of the pipe relating to the Services on the Easement Lands is above ground and shall
remain above the ground at all times.
18. The Easement is, and shall be, of the same force and effect as a covenant running with
the Lands, and this Agreement shall ex1end to, be binding upon, and enure to the benefit
of the successors and assigns of the Owner and the Town respectively. Wherever the
singular or masculine is used it shall be construed as if the plural or feminine or the neutral,
as the case may be, had been used, where the contex1 or the party or parties hereto so
required. Where such construction is necessary the rest of the sentence shall be
construed as if the grammatical or terminological changes thereby rendered necessary
had been made. The recitals shall form part of the Agreement.
Easement Agreement. pdf
3
)
STAFF REPORT
CLERKS OFFICE
Title: PARKING LEVY RELIEF
Report No.: CL 14-07
Author: DONNA WILSON
Meeting Type: COUNCIL MEETING
Council/Committee JANUARY 27, 2014
Date:
Attachments: REQUEST FOR RELIEF FROM BYLAW
RECOMMENDATION
THAT Council receive Report CL 14-07, Parking Levy Relief;
AND THAT Council authorize relief from the parking levy for 14 McKenzie Street.
EXECUTIVE SUMMARY
Council at their meeting of January 13'", 2014 authorized By-Law 3726 which provided for property
owners within the BIA area to apply for relief from the special charge for the maintenance of municipal
parking lots if they complied with the parking requirement with the Town's Zoning By-Law.
The property owner at 14 McKenzie Street has completed an application for exemption from the
parking levy, the application is attached for Council's review. The application was circulated to the
Chief Building Official and the County Development Planner for review to ensure the property complies
with the parking requirement within the current zoning by-law. Staff reviewed the application and
provided their comments which state that the site has the required parking as per the Town's Zoning
By-law. Therefore staff is requesting that Council approve the application and allow relief for the owner
of 14 McKenzie Street from the Parking Levy By-law.
CONSULTATION/COMMUNICATION
Consultation occurred through the application process and applicable staff reviewed the application
prior to requesting council approval.
FINANCIAL IMPACT/FUNDING SOURCE
If Council approves the exemption it would be revenue neutral as the amount would be recovered from
other properties covered by the By-Law.
CAO
By-lliw 3726 Schedule 'B'
.L Please submit this request by
Q J. •. ~.Ill ~~ maU or email to:
llllsonburg Corporate Office -
·r u -v Attn: Amber Zimmer,
DeputyOerk
REQUEST FOR RELIEF FROM BY-LAW 200 Broadway, Suite 204
TIIIsonburg. ON' N4G SA7
Civic Address of Subject Property: Lltflr d4e ""~ ·e ~· Email: azimmer@tillsonburg.ca ·
Property Zoned: l(f?Z
Legal Description, Roll# if available: 19~~ O'l;JJ &~lt!t. iPP(ZrJ
Name of Applicant: t;tiAGeH thikJ eK-51q-~I(Q~.;li<;9:
Date of Request:
Mailing address of Applicant: £ e~. &uR[L.J)/'1_~ .f2.~~ /fl?tJ {'&J.t/N~I-?/4-L~PT ~/.
Email address of Applicant [\)()3"lto
~equest for Exemption from By-Law 3726, to authorize a special municipal levy for construction and
maintenance of municipal parking lots within the BIA area.
;It M.f :..41« lu1i /!Ul
Brief D~scri2ionk :~for exemp;zn: }, , IX!t:/4 t'A1 '!:~j'l ~ . -r &Mt'JJ=
E!![ office u~!i! onll!
a;e+-Bv~l~~o!R<-i«/ -~J...,.Lo,o~._J... P\cvv,.u--
Review completed by: ~~#ttlzf'~~.} Review completed by' !E. Gj I b.....t"
Date' .:::7;:;;/. (_7 ~-./ Date: .TC!!:l • "Z..I[l ~ .~r on the review, th.r.t; est should b., Based on the review~ the request should be:
Approved . rnApproved
Doenied Doenied
Comment~ 4 Comments:
a,t S'd St:k-1...-u re., <At,.,J f41"t.!;) 'i'.l ~ ~eo
I"M £12 ~ :t.•.U<>~ /."" low-
Signature: ~ Signature:~\-~~
(
Council Meeting Oate:
Request Approved 0 · Req~~est Denied 0
• Your request will be reviewed and if determined thot your pro~rtyqualiftes for on exemption you will be notified, by mall or email, wfthin
JO busines.s days a/the Town receiving this form,
• All exemptions will be brought to Council, the meeting date will be provided to appliront5 once known .
• This form shall be drculated to the DevelOpment Planner, Oerk, and Revenue Manager .
.
)
STAFF REPORT
DEVELOPMENT AND COMMUNICATIONS
Report Title:
Report No.:
Author:
Meeting Type:
Council Date:
Attachments:
RECOMMENDATION:
INDUSTRIAL LANDS AGRICULTURAL TENDER
DCS 14-08
CEPHAS PANSCHOW
COUNCIL MEETING
JANUARY 27, 2014
TENDER-INDUSTRIAL LAND RENTAL FOR AGRICULTURAL
PURPOSES
"THAT Council receive Report DCS 14-08 Industrial Lands Agricultural Tender for
information purposes."
EXECUTIVE SUMMARY
The purpose of this report is to provide Council with an update on the agricultural use
tender process for vacant industrial lands.
On March 28, 2011, Council approved by resolution the lease of approximately 99 acres of
Town-owned industrial land for agricultural purposes:
"Resolve that Council receives Report DCS 2011-07 Lease of Industrial Lands for Agricultural
Purposes; and,
Further resolve that Council award the lease of industria/lands to B&B Graydon Enterprises lid,
subject to entering into the Town of Tillsonburg's standard agricultural/ease and that a bylaw be
brought forward in this regard"
The lease was for a three year period ending December 31, 2013. As such, staff have
prepared an updated tender document seeking interested bidders for the current and
possibly additional years depending on the bids received.
It should be noted that B&B Graydon Enterprises Ltd also leased the grain dryer and related
facilities on the Highway 3 Business Park lands for a term concurrent with the agricultural
land lease. The grain dryer operation is antiquated and requires special attention to use
and would likely not attract any leasing interest on the market with the exception of the
current user. Hence, staff are not including it in the industrial land tender.
)
CORPORATION OF THE TOWN OF TILLSONBURG -TOWN OWNED LAND FOR RENT
SEALED BIDS, clearly marked as to the contents, will be received by Cephas Panschow,
Development Commissioner, Suite 204, Tillsonburg Corporate Office, 200 Broadway,
Tillsonburg, ON N4G 5A7 on or before, but no later than, 4 PM on Monday, February 10,
2004.
For the rental of any or all of the following properties for the 2014 crop season or the three
year period from 2014 to 2016. Bidders are Invited to submit bids for all or any of the
following properties and for one or both time periods:
• 3001 Hwy 3 -Approximately 37 acres of farmable land
• 20 Clearview Dr -Approximately 12.45 acres of farmable land
• Rokeby Rd -Approximately 27 acres of farmable land
• Vienna Rd lands-Approximately 17 acres of farmable land
PLEASE SEE ATTACHED APPENDICES FOR PROPERTY LOCATION MAPS.
Fifty percent of the rent will be payable by May 1st with the balance due November 30.
The successful tenant will be required to provide proof of valid Farm Business Registration
Number (OFA, CFFO or proof of exemption).
The Owner reserves the right to cancel this lease at any time in respect of the whole or any
part of the subjects lands, which may be required for the purposes of the Corporation. In
such a case the Corporation will reimburse the tenant for costs; upon provision of proof of
costs incurred to date, for fertilizer, seed and work performed up to the time the land is
required by the Owner.
Bid Documents are available on the Town of Tillsonburg's web site at www.tillsonburq.ca
(Click on "Local Government", "Media and Communications" and then "RFPs and Tenders")
or at the office of the undersigned between 8 :30am and 4:30 pm, Monday to Friday.
The winning bidder will be required to enter into a Lease Agreement with the Town of
Tillsonburg, which includes general and specific provisions relating to the use of the land .
The Lessee will be required to provide proof of liability insurance in an amount not less than
$2,000,000 with the Town of Tillsonburg named as an additional insured. ·
HIGHEST OR ANY BID NOT NECESSARILY ACCEPTED. ACREAGES ARE APPROXIMATE AND
MAY BE ADJUSTED PRIOR TO PLANTING.
IN ADDITION TO COMPLETING THE BELOW FORM, ALL BIDDERS ARE REQUIRED
TO SUBMIT A LETTER DESCRIBING THEIR COMPANY AND THEIR PLANTING PLAN
(I.E. PROPOSED CROP TYPES, ROTATION PLAN, HERBICIDES AND PESTICIDES TO
BE USED, ETC) FOR THE LANDS. Cephas Panschow, Development Commissioner
Town of Tillsonburg, 200 Broadway, Suite 204, Tillsonburg, ON N4G SA7
T: 519.688.3009, x3250
F: 519-842-9431 OR cpanschow@tillsonburq.ca
n
)
APPENDIX A-3001 HWY 3 (37 ACRES OF FARMABLE LAND)
• Farmable lands include the "tongue" of land that extends south of the red dashed
line
• Located on the southwest corner of Hwy 3 and Clearview Dr intersection
APPENDIX C-ROKEBY RD (27 ACRES OF FARMABLE LAND)
)
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2014 Budget Changes
»-Since last met on December 11, 2013, the
draft budget has been updated for a net of an
$800 increase:
• Coronation trail project now over 2 years
and funding source has changed to taxation
• Engineering FT labor decrease of $5,700
• Photocopier RFP savings of $10,000
'-"'
""-" v '
2014 Budget Pressures
~ OPP contract increase, $256,305 or
7.71 %. OPP contract, $3,581,449 or
$503.15 per household
~ Insurance cost, 5o/o budget increase,
$24,000
~ Parks and Recreation operating and
capital increases, $142,000
~ P&l 2014 savings sheltered,
contributed t.o reserves, $352,000
-.._;I
\.._.....-v
2014 Budget Opportunities
~Assumed THI dividend level of
$150,000, a reduction from $205,000
in 2013
~Bucket truck replacement assumed to
be funded from THI dividends in 2014,
$230,000, and reserves (from residual
2013 THI dividends, $95,000)
"-' \._) J
2014 Budget FT Employees
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~.€;.9 ..................................... }~~c; .. P.r.99.r.CII11. !;_ ............................................ l ......... ~.2. ... ?.9. ................... i ......... P·., .9 9 ............................ L ........ ~.3. ... QQ. ................. ..
4.€i.S. ..................................... J~~<: .. F~<:i.li~i~!; ............................................... ~ ......... ~J ... 9.4 .................... ; ......... W,99 .......................... l ........ ~.9 ... ?4. ............... .
475 :Museum ~ 2.00 : 2.00 ' 2.00 ~:99:•:::::::::::::::::::::::.::::: .. :::::P.:<:.$.:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::.·:.::~:,$.9.:::::::::::::::::::::::::::::::.~::9:o.:::::::::::::::::::::::::::::.:::::::::::~::Q.Q.::::::::::: ...... .
?..9.5. ..................................... lE.<:c:> r1 .. P~.Y ....................................................... l ............ ~-' 99 ................... : ........... ..1., .9.9 ............................ l ............ 4. ,.9 9 ................ .. $ub-~f:)~~l .. f.TE's ........ : .......................................................................... : ..... ~9.9..~7.~ .................... : ....... ~.~-~9..() ............................ .:. ....... ~~-~9..:» ............. .
if.I.V..CI~~r:'l~i.~.S. .. CI.~ .. t.l:'!.~ .. ~r:'l~ .. f:)f.~9.~~---····· .. ·····
Qir.~~c:>r..c:>f.PC::.? ............................................................ .
M~r1.CI.9~r. . .Clf..E:.r19if.l~.~.r.i.l19 ........................................ .
:tt.Y9.rc:> .. t.,i.n.~m~n ....................................................... .
[F. i:J. <: i .1. i.t_ i. ~ s. .. F. 9. r.~.l11. Cl.11 ................................................. . P..r9 9.r.CI m .. C::.o.c:>r.9.i. r1.a.~c:> r. . .CM i3J .. 1.~~".~1 ................... .
ttyg.rc:> .. ?.~.r:Y.i<:.~ .. T~c:.~ ................................................... .
Wi:1.t.~r...9P.~.r.CI~().r. .......................................................... .
G v
2014 Budget Revenue Sources for the Town of
Tillson burg
Net R<>c<>rv<>e:
5%
Requirement from
Taxation
55%
Special Levy, Local
Improvements, PILS
1%
Government Grants &
Subsidies
5%
0%
0%
-\.._..; v
To·wn of Tillson burg Services: Net Levy Cost per household
Protection,
Buildinc, $13 -
#of House Holds = 7,118 (2013
Total Cost per House hold =$1,779
** OPP contract is $503 per Household
Museum,$28
Development &
~Communication, $72
Police, $453**
Cemetery, $11
:)
\_) '-" ""--'
2013 Reserves Projected Ending Balances
Parkine, $47,473
IT, $15,000
General-Cash, $902,555
Museum, $5,000 Air...,.r+ $37,000
Total: $3,629,409
\._.. .._,
2014 Budget Recommendation
~ Resolve that the 2014
Business Plans and Budget in
the amount of $12,661,037 be
adopted
0
)
)
Town of Tillson burg
2014 Business Plan and Budget Highlights
January 27, 2014
About the budget planning process
')
The Town's annual budget, subject to Council approval, is financed by the tax levies it collects from
its taxpayers; government funding; reserve funding; user fee charges; and debt. The Town's fiscal
year is from January 1 to December 31. The budget planning process begins in the summer when
Town departments assess their needs and priorities for the coming year and their current financial
state in order to develop preliminary budgets. The CAO and the Director of Finance lead the Senior
Management Team in reviewing the budgets and then developing a budget submission to Council.
The budget process involves presenting to Council the budget and business plans in November with
the aim of securing final budget approval early in Q1 of the following year. The budget consists of an
operating budget that covers day-to-day expenses such as employee salaries, maintenance and
utilities at various work sites, and the cost of providing services to people in the community. The
capital budget covers the cost of replacing or adding to the infrastructure for the Town.
2014 Draft Budget Highlights
Total draft budget for 2014
The 2014 draft budget presents a total requirement from taxation of$12.7 million (2013-$12.4
million), resulting in a net levy increase of $0.27 million or a total increase of 2.17%. The Operating
net levy has increased $358,715, 3.1 %. The Capital net levy has decreased $89,558 or -11.6%.
)
The total gross expenditure budget is $22.9 million (2013-$23.6 million). The revenues budget for
the Town, prior to the taxation revenue, is $10.2 million (2013-$11.2 million) and is used to finance
the operations, reserves and capital expenditures of the Town. Please refer to the pie charts and
table at the end of this report for further information. Budget pressures in 2014 result from: wage
increases ($130,000); insurance increase ($24,000); OPP contract increase ($256,300) to $3,581,449
or $503 per household; and a net FTE reduction ($55,000).
Net tax dollars spent by department are: Council2.1 %; Finance 12.8%; Development and
Communication Services 7.1%; Police services 25.5%; Fire services 7.9%; Parks and Recreation
25.5%; and Operations 19.1%.
A portion of the existing debt matures at the end of 2014 and will require that it be re-financed or paid
down from reserves early in 2015 ($390,397).
Capital Budget overview
)
The following is the 2014 proposed capital expenditures that will be funded from various sources
including grants, reserves, debt and taxation.
2014
CAPITAL
PROJECT
LISTING
Costs
DeDt Descriotion
Council Placeholder for future capital 5 000
Customer Service
Roof Replacement/repair spa I ling brick 120 000 -
Fleet
Hydro bucket Truck replacement #66 carry forward from 2013 325 000
Fleet
Trackless MT6 replacement #99 -Roads 130 000
Fleet
Ice Resurfacer replacement #166-Parks -Carrv Forward 29 693
Fleet
Snowplow sander replacement #75-Roads 100 000
Fleet
Fleet bay pit repair 10 000
Fire
) Ice & Water Rescue Equipment 18 200
Fire
Traffic Siqnal Priority Control system expansion (Phase 1 of 41 7 500
Fire Annual replacement of firefighter Personal Protective Equipment
(PPE) 19 000
Fire
Hose nozzles and appliances 2 500
Fire
MSA SCBA lease aqreement 9th yr of 10 21 027
Police
Replace floorinq -completion of work started in 2013 25 000
Roads Thistle Court -Surface Asphalt 23 900
Roads Glendale Area Recon -Stage 1 -Parkside I Hawethorne 174 802
Roads Glendale Area Recon -Stage 2 -Glendale Dr-Victoria to Poplar 419 580
Roads North Street-Tillson Ave toRR Tracks (Sidewalk-Phase 1) 128 750
Roads Annual Resurfacing (Baldwin St) 180 000
Roads Veterans Walkway I Kinsmen Bridge Rehab (Mise Areas -Rolph
to Howe) (80m2 of patching, 250 l.m of path replacement) 20 000
Parking
Future parking lot repairs 32 189
Airport
Taxiway Rehabilitation (East Side Option 1) 44 000
, Storm Sewer Swance Drain -Norwich
38 000
Solid Waste
Tar and chip -2nd Coat 25 000
Cemetery Columbarium unit
)
Projects Falling Below Funding Level I I -----~---------------------------~ ____ [ ____ _ FIQ_aQ_ce _____ IE]I~S!_orE~ ~l!:!_ti.Q.n _____________________ ~,QOQ 1,... ____ _
FIELet_ _____ I E]r~P_ym_p~<!_nQ.R~s.fu~r~p@c~m~flisJoLOQ.~7~ ____ -~-_____ L _ f_6QAQO_
Fleet I Pickup truck replacement #22-Water 25,900 1
---------------------------------~------------Fleet IUnderslung plow replacement # 125 -Roads 14,000 1
I Fleet-- -- --JUnderslung plow replacement # 126-Roads - ----- - - - - -i4 ,ooo 1-- - - - -
-----~T'raiiermounted-Hydrovac-valveturner-:.S'hareCi-------------~------
1 FIELet_ _____
1
waJerfH_yd.roLRQ.?<!? _____________________ 8Jl,QOQ 1_ ____ _
Fleet New Pump Drafting Test Pit-Fleet 48 000 J
Fleet I Leaf Loader replacement #100-Roads 41,000 1
Fleet---- --~3/4-ton pickup W/dump-body, plow and sarider unit i33------ - ----1--- - - -
lcemetery 72 ooo J
Fleet IPickup truck replacement #31 -Engineering 25,900 1
Fleet - -- --~Zero tum mower replacement #io1-:. Cemetery--- - - - -= = = ~.~OQ I= = = = = =
Fire= = = = = =l~o!iv~s:IoilofA~aioitQ:N~r[:o~ ~rW Qimta}r~d!f, = = = = = = ___ 3.J,~OQ 1_ ____ _
Fire Emergency Operations Centre enhance ments 6 000 1
Flfe_ _ _ _ _ _ LiyeJirg P.IO.Qa!lelf~l~d.!r'!!n.[[lg_p[91?2 __________ ,_ __ _j~OQO...J ____ _
P_ro!_e<!iOJ:l _ _ _ A\;!TQM_t.TlCJi~NQ.H£LQ l]CJSEI I~S.J::!E_E __________ ,_ ___ 0_0QO-J ____ _
TICKET TRACER-INTEGRATION WITH PAYMENT MANAGER-1 P_ro!_e<!iOJ:l _ _ _ C!:,A~S-______________________ """" __ _]6...LOQO-t ____ _
R_Qajs_ _ _ _ _ R!_Qg~ ~v.Q. ~c:.9n_-~id_ge_Biyd_: ~d_y ~.V~ tQ. \X_O.Q.db.ayen. S_!!b_ ·'~r-__ l§~6~4-t ____ _
R_Qajs_ _ _ _ _ R~m_EirJlng ~ll.U<t!. R_!!s_!:!r@cJ!lg_( ~e!J.I'1!111'/~S...QC.feLP!$ ~tl _ r-__ :g!!tOQO_, ____ _
R...Qajs_ _ _ _ _ T@ff!.C ~t'!_d'i._fo_r lj_o~i!_al_p.r~aJP.PPl _ _ _ _ _ _ _ _ _ _ """" __ J.~OQ01 ____ _
Roads 10TL Gabion Wall Rehab 40 000
'Roads Kin smen Bridge Rehabilitation 300 000 1
"~o_Ed.§ _____ ~a~e .bis_ga.r: B_rid_ge_R~h~bllit~iq_n _______________ _]Ojl,QOQ 1 _____ _
"St~e~ ~~~s ___ !!:.E'?_ 5_!r~et_Jig_!1t~ c_9n~e.!:.si~n _______________ , __ 2L.90_9,QOQ ~ ____ _
Pa_rk~g-____ r ~eb_a~ili!?~ E_a~iQSJ .bo!_9~ _________________ J5Jl,QOQ _____ _
Pa_r:k[!HL ____ l ~e b_a~ili!_at£ ~a~iQ9.bO!_S2_A _______________ , ___ 1_?,QOQ I _____ _
Aiepo_rt ____ -'~ir~o!!~!J.L£D_a[ld_sl<!!e.YfC!}'~9.!}S _______________ 3_?,QOQ I _____ _
Fa.fili!je~ ____ J~u!!fro.er:_P@cg_ R...Qo_f (.£OQ.Cr~t~ rQ_of_n~w_co_11t.[[lg..} __________ _] ,QOQ I ____ _ Fa.fili!Je~ ____ 12_-y_r ~s...!!rf9~r .reglase.!!l~t_2Q_lfi. ___________ -~-_____ [ __ 2QAQO_
Econ . Dev. ____l§atewaySignag_e _____ 6_9,QOQ 1_ ____ _
1 $ 3,930,424 $ 280,000
)
()
Building Permit Fees, $210,000
)
PRS Memberships, $165,800
PRS Minor Hockey, $187,000
PRSAdmlssions, $131,300
)
2014 Sources of User Fees Revenue
Budget User Fees Revenue: $7.Q82.839
THI-Offsetting Costs,
$2,163,078
Miscellaneous Revenue,
$175,500
Town of TillsonburgServices: Net Levy Cost per household
)
#of House Holds "7,118 (2013 da
Total Cost per House hold :;;$1,779
)
** OPP contract is $503 per Household
Museum, $28
Development &
---=::::::::=Communication, $72
Police, $453**
Cemetery, $11
Residential Mediah tvA,
General RT Rate:
General Levy:
County:
Sewers:
Library:
Education:
totall,.elly:
12013 Taxation 2014 Taxation ' i (Phased CVA) (Phased CVA) i $ Difference
, ;;,:f : \?psi~s6 . s 210,143 • $ · 4,687
0.00725973 i
' 1491.561
838.00
52.16,
78.10!
435.57:
2,895.39
0.00716558
1,505.80
834.72
51.141
79.89
426.59,
2,898.13
14.24
-3.27
-1.02
1. 78
-8.98
2.74
Ofo Diffe renee
'. 2.2$%
-1.30%
0.95%
-0.39%
-1.96%
2.28%
-2.06%
2,898.13
• .i'
2014 BUDGET GUIDE
Proposed Budget Priorities
Council previously established
a clear mandate for the Town:
Reduce debt.
Build reserves.
Focus on marketing to
enhance the Town's
competitiveness and
attract businesses.
Continue to enhance the
quality of life.
The budgets of 2011, 2012,
2013 and 2014 have had a
significant impact in creating a
fiscally responsible
organization for the future.
The Town's Budget Pressures
for 2014 are:
Non-Controllable
OPP contract increase of
7.71% or $256,305, to an
OPP contract cost of
$3,581,449 or $503 per
household.
Benefits, 0% increase was
negotiated.
Insurance, 5% or $24,000
budget increase.
Reduced Ontario
Municipal Partnership
Fund grant of 21,000.
Proposed priorities of the
2014 Business Plans and
Budget :
• Continuing to minimize the
impact to the taxpayer
• Maintain core service
levels
• Seek savings and
efficiencies
• Complete existing capital
projects
• Re-time replacement
capital projects
• Minimal new debt
• Complete an IT Strategic
Plan and begin implemen-
tation in 2014
• Continued economic
climate uncertainty
affecting numerous
activities throughout the
Town.
Controllable
• Salary and wage grid
adjustments, $130,000
• No new debt to be issued
in 2014
• Net reduction in full time
equivalent positions,
$55,000
• Net P&l savings of
$107,000
• Complete a Community
Strategic Plan
•
•
•
Focus on Economic
Development
Parks and Recreation
Services operating and
capital increase,
$142,000
Use of Police reserves, to
offset the OPP contract
Increase, $265,000
12014t.;AP.liAI
'leet
'leet
;~
'~
I Fir@
Police
Roads Roads--
Roads
ROa-ds-
Bn!Nttl I qcaqts I -::: o• 5,000
"'uu• ""~''"'-""'""l.l'"~'"ir spalling brick 120,000
HYdro bucket Truck replacement #66 carry forward from 2013 325,000
Trackless MT6 replacement #99 -Roads 130,000
Ice Resurfacer repla,ement #166-Parks -carry Forward 29,693
Snowplow sander replacement #75-ROildS ---too_oOn __,_
Annual r ·r Personal Protective Eauioment CPPEl
IMSA SCBA lease agreement 9th yr of 10
Repla'e flooring-conipletion of work Stirted in -2013 _ ___,___ __
a Recon -Stage 2 -Glendale Dr-Victoria to Poplar
~--T~!=~S _lSld_e.,.,._a~k:_fl}_as_e _1 )_
"
419.580
. t--~
-------
Ree......,s Ott..
60,000 95,006-
+---
174,802
419 580
76,250
18() 000
Gas Tax
52,500 County _
$14k Gas
Roads Veterans Walkway 1 Kinsmen Bridge Rehab (Mise Areas -Rolph to
Howe) (80m2 of patching, 250 l.m of path replacement) 20,000
44,000
3s.onn
20,000
37,000
36,000
Airport
Storm Sewer
!Cemetery
Cemetery
""'metery
l
.'arks
"""
Taxiway F swance c--11_)_
5,000
7,000
7,000
_, ____ ,_ ... g plan forcolumbaria garden & scattering grounds plus
survey mapping
Pioneer Cemetery rehabilitation (Carry I Grave shoring equiprilent (H&S) -------
I Lake l
27,500
15,000
8,000
27 500
_!_51_9_0_0
8,000
;ts and nettino) 30,000 __ _____ 2_71000 3,000
1 2013 112,500 56 250 46 250 10 000
y Forward) 35,000 35 000
Programs Recreation Master Plan implementation (Trails, Cycling master plans) 20,000 20 000 DC and general reserves
-~·
:tutUia 5 000 _t?_o_,_ooo
50,000
- --I 29,693
100 000
__!QRQQ_
1.1l ~00
19,000
2 500
I 21,027
25.0QQ_
-
89
~
-
00
50
00
Facilities Roofing repairs (Seniors Centre, Auditorium) 22,000 22 00 [
.-" 000 Facilities TCC Accessibility 13-en!'_v~ti~_!!!; __ _______ _ ____ _ _____ ____ _ _ ___ 5_0_,_0_0_0_ __ _ _______ ?Q_,_9__Q_Q_f---f---__________________ _
Facilities Rel'rigeration Room Compressor #3 replacement 40,000 -.u
ep acemen or ers energy e cren equrpmen o reserves
10,000 I ANHS Trust
Museum for 2016
j;:ir.lse_u_m Annandale House porch rebuilds_ io;oo-o -l
--~00
000
15!_000
546
"' Co 'I'
!Server
!r-Items SO.::: I II I I I 1:~:::: I I General reserves
Econ. Dev.
Econ. Dev.
•u::o.: Pa~ CFWD -CFWD -----
H:\Finance\Financial Plans\2014\2014 Council Presentation\2014 Capital Project List Summary 1/23/2014
2011 THI Dividend
15,000
17,241
$ 683,950
Title: RATES & FEES
Report No.: CL 14-04
Author: DONNA WILSON
STAFF REPORT
CLERKS OFFICE
Meeting Type: COUNCIL MEETING
Council/Committee JANUARY 27, 2014
Date:
Attachments: DRAFT RATES & FEES SPREADSHEET
RECOMMENDATION
THAT Council receive Report CL 14-04, Rates & Fees;
AND THAT a by-law to establish Rates & Fees for 2014 be brought forward for council consideration.
EXECUTIVE SUMMARY
Council reviewed the first draft of the 2014 rates and fees spreadsheet on November 20, 2013. Council
requested that Staff provided additional information on comparator fees for programs and rental fees
and reducing water park fees to increase affordability. Council also suggested at that time that the
Building permit review fee of $40 per hour be removed in order to be open for business and not to
hamper development.
Further review of the 2014 rates and fees resulted in the following changes:
The Parks & Recreation Department added hourly rates for room rentals in order to be competitive with
other municipalities and removed the commercial rates for room rentals as this fee has not been used.
Seasonal Waterpark passes for residents 6 years old and up has been included for $25.00 and for non-
residents youth and seniors over 55 years old, a seasonal pass is $40.00 and for non-resident adults it
is $60.00.
Council questioned the building department's additional fee of $40.00 per hour to review changes to
existing permits. The fee is to clarify the review fee set out in the Town's Building By-Law 3198,
passed January 2006. The fee is mentioned in Schedule A, number 5, Transfer of Permit, to amend
existing permit, and states the cost is $50.00 plus fee review. The rates and fees by-law has been
amended to indicate the fee is for major changes and staffs intent was to clarify the fee referred to in
the current building by-law. The fee would only be used if major changes to a drawing or an application
were submitted. Currently there are changes on building drawings for many applications where this fee
would not be implemented and staff routinely review change orders and revised construction drawings
with no additional fee charged. The current Chief Building Official has not had a case to date where
this fee would be implemented and suggests that it would be an extreme revision that would instigate
CAO
)
)
)
Report Title:
Report No.:
Author:
Meeting Type:
Council Date:
Attachments:
RECOMMENDATIONS:
STAFF REPORT
FINANCE
Photocopier RFP Results
FIN 14-05
Darrell Eddington
COUN CIL MEETING
JANUARY 27, 2014
TOSHIBA RFP RESPONSE AND PRICING
TOSHIBA LETTER OF INTENT AND BY LAW 3792
THAT Council receives report FIN 14-05 Photocopier RFP Results;
THAT the supply of photocopiers be placed with Toshiba of Canada Limited;
AND THAT By-Law 3792 be brought forward for Council consideration.
EXECUTIVE SUMMARY
The Town participated with the County of Oxford and the City of Woodstock in a RFP for the
supply of 12 Town photocopiers (down from the existing 13 photocopiers). This RFP closed
November 29, 2013. The responses were evaluated by the Town, City and County in
December 2013; and a vendor demo with Toshiba occurred on January 7, 2014. There were
seven responses to the RFP. Proposed overall pricing for the photocopier volumes as stated
in the RFP are:
Rival $36,600
Laserworks $40,513
Xerox $36,543
Integrated Digital Solutions $35,528
Toshiba $22,406
4 Office Automation $47,869
Ricoh $40,884
TOSHIBA
) Leading Innovation >>>
Toshiba of Canada Limited
Office Products Group
75 Tiverton Court
Markham, ON L3R 4MB
J
THE CORPORATION OF THE CITY OF WOODSTOCK (hereinafter called "the City")
AND
THE TOWN OF TILLSONBURG (hereinafter called "the Town")
AND
COUNTY OF OXFORD (hereinafter called "the County")
REQUEST FOR PROPOSAL-MULTI-FUNCTION PHOTOCOPIERS
PROJECT SCOPE & SUMMARY:
The City and the County are inviting proposals for the supply of 4 7 new photocopiers, including:
-20 for the County of Oxford (described in Appendix "A"), and
-16 for the City of Woodstock (described in Appendix "8").
-11 for the Town of Tillson burg (described in Appendix "C")
Read and understood
The successful vendor will supply and install the equipment and provide full staff training as
well as ongoing maintenance for the term of the lease.
Read and understood
Delivery, installation, training and ongoing service will be provided by our local Authorized
Toshiba Dealer OE Canada Inc.
Delivery is included at no additional cost. Any non-standard electrical power, space, or ventilation
requirements will be conveyed to the end user prior to installation.
Attached to this proposal is "Appendix A, B, and C" which details existing equipment, as well
as additional features requested by various departments. This list is not intended to be exhaustive
and the City, Town, and County may consider other options.
Read and understood
GENERAL:
I. It is the intention of the City, Town and the County to enter into a lease agreement for the
supply of this equipment. The term of the lease will run for the period January 2014, to
January 2018. The City, the Town and the County individually or collectively reserve the right
to negotiate with the lessor(s) prior to the expiration of the lease for an additional year.
Read and understood
2. The equipment must be installed and operational no later than January 2014 (dates TBD)
Read and understood
3. Comprehensive training on all equipment must be provided by the lessor's staff
Read and understood
Toshiba and OE Canada Inc. will ensure that the Information Technology as well as each
department/division has been thoroughly trained on the use of the equipment as well as any safety
procedures necessary. Each unit ships with a hard-copy Quick Start Guide. A complete catalog of
TOSHIBA
) Leading Innovation >>>
Toshiba of Canada Limited
Office Products Group
75 Tiverton Court
Markham, ON L3R 4M8
)
Fax training will cover the basic features of the fax functionality including:
• How to send single sided fax documents
• How to send double sided fax documents
• How to use the speed dial features
• How to program group fax numbers into a fax speed dial
• Where hard copy faxes are received
Use of MFP as a scanner, (if this MFP function is enabled)
Scanner training will show users:
• How to scan documents back to their desktop
• How to scan documents to email addresses
• How to scan documents to the server for future reference
General MFP training will include:
• How to clear paper jams, load paper, change toner cartridges
• Who to contact when a toner cartridge, maintenance kit or service call is required
Training will cover all aspects of printer and MFP functionality, with the exception of personal
printers, including use of the MFP device as a copier, printer, fax machine and scanner if ITS
decides to utilize this feature.
Following basic user training, we will offer our advanced user training. This training is designed for
end users that will be using the multifunction device on a more frequent basis and will need to learn
more of the advanced functions and capabilities available to them. Occasional users may not need
or want to know all of the functions offered in this type of training.
We recommend advanced training take place at a mutually scheduled time after basic user training.
This gives end users a chance to familiarize themselves with the basic operations of device and
allows them to focus their attention to the advanced features which will be specific to their day to
day workflow.
We have found that if end-users receive too much information during the initial training session,
their retention drops significantly due to information overload. Scheduling the advanced training
after the initial basic training will help to increase information retention for advanced users. The
advanced user training typically lasts 60 minutes and will focus on all other aspects of the device,
including : advanced editing features available as well as an overview of the components, adding
toner, changing staple cartridges etc.
The third type of training is designed for the key or primary contact in each department. In addition
to basic and advanced training, the key operator will be instructed on the management aspects of
the device as they relate to department codes, address books, and software applications. This
aspect of training is part of OE Canada's ongoing training efforts and support provided during the
TOSHIBA
J Leading Innovation >>>
Toshiba of Canada Limited
Office Products Group
75 Tiverton Court
Markham, ON L3R 4M8
)
6. A User's Reference Manual (training manual) shall be supplied with each piece of equipment.
Read and understood
As part of our efforts to remain environmentally aware Toshiba ships a Quick Start guide with
each unit. A full range of manuals are provided on an included CD. On-line training is also
available at http://www.copiers.toshiba.com/usa/support/training/index.html
7. The lessor agrees to make available to the City, the Town and the County software and
feature upgrades, which become available during the term of the lease.
Read and understood
8. The lessor agrees to add or subtract machines, if the City, the Town or the County needs
change during the contract period, without increasing cost per unit or per copy.
Read and understood
9. Service is a primary concern. Some high priority equipment is considered essential to all
operations. As such, on this priority equipment service will be expected within four (4) working
hours from receipt of call. The lower priority equipment requires service within twelve (12)
working hours.
a. For the purpose of this document working hours are defined as:
8:30am-4:30pm Monday to Friday (except statutory holidays)
Read and understood
l 0. It should be noted that the City Library owns the coin box on one (I) machine. The
successful vendor will be required to provide a machine compatible with the existing coin box
and to attach coin box to the machine.
Read and understood
II. All questions pertaining to this document and all requirements shall be directed to:
a. City: Manny Jardim, IT Manager, mjardim@cityofwoodstock.ca
b. County: Michael McCuaig, IT Manager, mmccuaig@oxfordcounty.ca
c. Town: Darrell Eddington, Director of Finance, eddington@tillsonburg.ca
Read and understood
INFORMATION TO BIDDERS:
I. The award of the lease is solely at the discretion of the City, the Town and the County. The
right is reserved to accept or reject any or all of the proposals submitted. The lowest or any
proposal will not necessarily be accepted. The City, the Town and the County, individually or
collectively, also reserve the right to award solely on the basis of the proposals or to negotiate
further with one or more of the vendors in accordance with the respective City, Town and
County Purchasing Policies.
Read and understood
TOSHIBA
Leading Innovation >>>
Toshiba of Canada Limited
Office Products Group
75 Tiverton Court
Markham, ON L3R 4M8
9. The lessor shall supply current Material Safety Data Sheets upon delivery of each piece of
equipment. Two files of all data sheets shall be submitted to the City and the County prior to
de livery. The lessor shall forward updates to the City, the Town and the County as they
occur.
Read and understood
I 0. It is the intention of the City, the Town and the County to enter into a lease agreement with
a bidder who fu rn ishes satisfactory evidence in th is class of work, and who has sufficient capital
and plant to enable them to pursue and complete the same successfully, and to complete it in the
time specified in the contract.
Read and understood
CORPORATE STRUCTURE
The Toshiba Corporation is one of the world's largest and most respected companies with over $54
billion dollars in annual net sales. Established in Tokyo, Japan back in 1875, over 130 years ago
Toshiba now employs over 172,000 employees worldwide and is the 6th largest manufacturer of
) electronics and electronic components in the world.
Toshiba has been designing and manufacturing office equipment for over 33 years and over that
time have produced over 65 million units. We currently have over 25 million satisfied users and
over 1.5 million machines in the field.
Toshiba of Canada Limited is a wholly owned subsidiary of the Toshiba Corporation. The Canadian
team is well established as a $450 million Financial Post 500 company with 650 employees and 44
years of Canadian operations.
Toshiba of Canada Limited is a leading manufacturer and distributor of mobile computer systems,
home entertainment products, including high-definition televisions, DVD players and Blu-ray
players, office products, including black and white digital copiers, full colour capable devices,
fax/MFP's, business telecommunication solutions and medical diagnostic imaging equipment.
Toshiba is a world leading technology innovator and registers nearly 11,000 patent applications
annually. Toshiba's $4 billion annual investment in research and development has led to the
innovations behind the notebook computer, DVD players and the Cell Broadband Engine, a next-
generation processor for the emerging broadband era.
Toshiba views environmental protection as a top priority and embraces its global responsibility by
taking careful steps to minimize the environmental impact of its products and services. The key
features of Toshiba's progressive environmental approach include recycling, product design, green
procurement and regulatory compliance. In 2007 the Environmental Vision 2050 was introduced
TOSHIBA
) Leading Innovation >>>
Toshiba of Canada Limited
Office Products Group
75 Tiverton Court
Markham, ON L3R 4M8
)
seek to implement management innovation and energetically invest in research and
development, among others, in order to meet the expectations of our shareholders.
Toshiba of Canada Limited believes not just in supplying exceptional equipment and providing
outstanding service to our customers but in working closely with our clients to formulate long
lasting partnerships. Advances in hardware and software technologies provide us with
unprecedented ways in which we can truly help our clients improve efficiencies in all aspects of
working with documents on a day to day basis.
TOSHIBA NATIONAL ACCOUNTS PROGRAM
Toshiba's National Accounts Program is designed to manage nationwide corporations, government
agencies, municipal governments, universities, and school boards. Toshiba has policies and
procedures in place to ensure a smooth delivery and installation of the proposed equipment.
Toshiba's National Accounts Program is a comprehensive sales, marketing, and administrative
program designed to meet the needs of larger enterprise customers locally, regionally and
nationally. Our National Accounts Program offers a dedicated group of in-house personnel to
manage our client's engagement from the onset during the planning state, execution, ongoing
management all the way through contract end obligations and other transitioning.
We feel strongly that our proposed solution will offer the City, Town and County an excellent
balance between state of the art technology, exceptional service and reliability, productivity
enhancing features and capabilities, and overall cost savings.
II . The Request for Proposals will be publicly advertised on the City, Town and County Web
Sites.
Read and understood
PROPOSAL INFORMATION:
I. The proposals shall include two pricing options
a. priced at lease cost per machine plus a cost per copy.
b. At cost per copy all inclusive.
These prices should be fixed for the term of the lease and shall include all service and supplies
except paper. No additional charges will be incurred by the City, the Town or the County. The
proposal shall be broken down to allow the City, the Town and the County to accept a proposal
from the same lessor or if they so choose the City can accept a proposal from one lessor while
the County or the Town can accept a proposal from a different lessor.
Read and understood
(a) Monthly Lease Pricing plus a cost per copy has been provided in Appendix "D"
TOSHIBA
) Leading Innovation >>>
Toshiba of Canada Limited
Office Products Group
75 Tiverton Court
Markham, ON L3R 4M8
I
)
e-STU DI0356/456
Copies per minute: 35/45
Electrical requirements : 115V, 15Amps
Weight: Approximately 1321bs (mainframe)
Dimensions : 23" x 23" x 30" (WxDxH mainframe)
Toner Used: T-4590
Drum Size: Organic Photoconductor 125K/150K print or copies
e-STUDI0756
Copies per minute: 75
Electrical requirements: 120V, 20Amps
Weight: Approximately 4621bs (mainframe)
Dimensions: 28" x 31 " x 46" (WxDxH mainframe)
Toner Used: T-8560
Drum Size: Organic Photoconductor 540K prints or copies
e-STUDI03055c/3555c/4555c/5055c
Copies per minute: 30/35/45/50
Electrical requirements: 120V, 15Amps
Weight: Approximately 166.4 lbs (mainframe)
Dimensions: 23" x 25.3" x 31" (WxDxH mainframe)
Toner Used: T-FC50K, T-FC50C, T·FC50M, T-FC50Y
Drum Size: Organic Photoconductor 60K/70K/75.6K/84K prints or copies
e-STUDI06550c
Copies per minute: 65 colour/75 black and white
Electrical requirements: Two dedicated outlets 1 x 115V, 15Amp, and 1 x 115V, 20Amps
Weight: Approximately 166.41bs (mainframe)
Dimensions: 23" x 25.3" x 31 " (WxDxH mainframe)
Toner Used: T-FC65K, T-FC65Y, T-FC65M, T-FC65C
Drum Size: Organic Photoconductor 275K
5. Proposal shall include details about service response times.
Read and understood
Service calls may be placed by contacting OE Canada via phone (519-685·1999), online
(www.oecanada.com) or email (service@oecanada.com). All calls are answered by an employee of
OE Canada located in our London office. Our business hours are Monday-Friday from 8:15am-
5:15pm. You may contact OE Canada and receive phone (or email) support for any hardware or
training related issue during the term of this contract at no charge. Any calls related to software
issues will be assessed and should any Professional Service fees apply outside of the agreed to
)
TOSHIBA
Leading Innovation >>>
Toshiba of Canada Limited
Office Products Group
75 Tiverton Court
Markham, ON L3R 4MB
account. Orientation meetings will be scheduled to help County, City, and Town staff become
familiar with the Toshiba team and operation of Toshiba's products. Toshiba will provide user
training and equipment operating guides to assist the end users in quickly learning to operate any
new systems. These meetings also provide a forum for County, City, and Town staff to ask any
questions.
All equipment is completely assembled and tested locally prior to scheduling delivery. Upon
successful testing of each device, it is prepped for shipping, wrapped and labeled with the correct
installation information-i.e.: install date, address, name/department, floor, etc.
Equipment is logically delivered to each location in a fast, efficient manner. As equipment is
delivered, it is unwrapped and all packing is removed. When possible existing equipment is
removed at the time of delivery to minimize disruption. Technicians are provided with delivery
timing and schedules, and will set-up, test and ensure functionality of all components.
Toshiba has provided a detailed implementation and training schedule.
7. If requested by the City, the Town and the County an on-site demonstration at the bidder's
location must be provided at a time convenient to the City, the Town and the County after the
close of proposal response da tes.
Read and understood
8. The City, the Town and the County, individually or collectively, reserve the right to
renegotiate copier requirements under the lease agreements.
Read and understood
9 . Proposals shall be returned in written format to:
Oxford County
c/o Customer Service
21 Reeve Street
Woodstock, Ontario
N4S3G1
via e-mail to copiers@oxfordcountv.ca
)
TOSHIBA
Leading Innovation >>>
FM AUDIT
Toshiba of Canada Limited
Office Products Group
75 Tiverton Court
Markham, ON L3R 4M8
With the requirement to reduce the cost of usage based billing for both standard and managed
printer programs, automation is critical. The most accurate way to collect the usage information is
to request information directly from the device that's doing the printing. FMAudit is one of the few
tools that accomplish this in a reliable and efficient way. The FMAudit product line is designed to
accurately collect device information including usage and status information. The result is that it no
longer takes a skilled technician to install software and then spend time on configuration and
maintenance of the system. The FMAudit utilities can be deployed by a technician with minimal
software and networking experience.
FMAudit Onsite is the core engine at the heart of every FMAudit solution, which correctly identifies
all networked printers, copiers, and MFP's using the Simple Network Management Protocol (SNMP).
Once identified, information is extracted using a mixture of multiple protocols (SNMP, HTTP, etc.)
depending on the device's architectural design.
What data will be returned to Toshiba's server?
The data is transferred from the local customer's network to the external server via encrypted XML
over an SSL (port 443) connection . The data contains:
1. Device identifiable fields such as Manufacturer, Model, Serial Number, and IP Address
2. Meters such as Total Pages, Mono Pages, Color Pages
3. Device consumable status, i.e. 10% remaining Black Toner
4. Customer identifiable information such as Account Name.
How much ongoing maintenance does FMAudit Onsite require?
FMAudit Onsite is a service which runs in the background and performs audits and exports to
configured destinations on predefined schedules. It's recommended to use subnets (IP ranges)
instead of fixed IP's so that when adding new devices to the network, they will be discovered and
included in the audit results, limiting manual intervention.
Can you access FMAudit Onsite remotely?
Yes. From within the customer's network; it is not accessible from outside the customer's firewall.
FMAudit Onsite may be accessed from another PC on your network using accessing that PC on
port 33330 i.e. http://<IP>:33330
)
TOSHIBA
Leading Innovation >>>
Toshiba of Canada Limited
Office Products Group
75 Tiverton Court
Markham, ON L3R 4M8
Time Saving Templates The template function is highly useful for defining frequently used settings and
speeding up overall workflow in just a few steps. The useful preset templates offer immediate timesaving
and operational simplicity.
Mixed-Sized Scanning Using the RADF, users can scan different sized originals at the same time, no
matter if their widths are the same or not. A set of ledger and legal sized originals can be scanned all at
once.
Energy Saving Modes Introducing power management techniques into our daily work is all about
simplicity, automation and the right number of solutions available. Thee-STUDIO incorporates these
principles and offers several energy-saving functions: Auto Energy Saver, Auto Sleep Mode, and Weekly
Timer for minimizing power consumption and reducing electricity costs.
Job Reservation Taking advantage of this automation function will speed up your workflow process and
enable time and resources to be allocated more efficiently. The advanced Job Reservation capabilities
make it possible to reserve up to 10 different jobs in the hard drive, each of which will start automatically as
the previous job is finished. Another additional benefit that comes with the tightly integrated e-BRIDGE
architecture is that users can Pre-scan documents while the system is warming up and having the job
initiated automatically as soon as the system is ready. This improves overall productivity and convenience
in conjunction with the benefits gained from the Auto Job Start capability. A maximum of 1,000 pages, or
until the memory becomes full, can be accepted.
Job Build With the Job Build function it is easy to combine various jobs, allowing users to select the
appropriate mode such as text, photo, color or black-and-white, to match each individual page in a set of
originals selected for reproduction as a single document. This function can be used to program up to 1,000
pages at a time with adjustments also made to enlarging,
reducing, and contrast settings. It also enables mode selection for single or duplex copying, while the
originals can be set on the platen, passed through the document feeder, or processed as a mixture of both.
Used together with electronic sorting or finishing options, the Job Build function increases productivity and
efficiency by allowing users to remove unnecessary steps like manual sorting and finishing.
Private Print Private Print is useful when printing out confidential docume.nts since users have to first
password-protect each print job on the Printer Driver before they are sent to print. They can then easily and
at any time release the job for immediate printing via entering the same password on the control panel. This
feature makes it even easier to release an entire batch of jobs, conveniently using one password rather
than several for each of the jobs.
USB direct print USB direct print allows files saved in USB memory to be printed out directly. This
function is convenient when desiring to print out data received in USB memory since the data can be
)
TOWN OF TILLSON BURG
48 Month
Lease Cost
Department Proposed Model Configuration Per Month Black CPC ColourCPC
ES6550C/MP250 1 UGD1270NXIMJ 11 04/KN 11 03/M
Corporate Office e-STUDI06550c J6102N $ 120.00 $ 0.0065 $ 0.0480
Customer Service e-STUDI0/56 E Sl 56/MP4004UMJ 1 028/MJ6003/GD 1250NXF $ 98.00 $ 0.0056 NIA
ES3555C/MR3025/KD 1 032/MY 1 039/MJ 1 036/MJ600
e-STUDI03555c 7NIGD1320NX $ 57.00 $ 0.0078 $ 0.0550
e-STUDI03555c ES3555C/MR3025/KD 1 032/MY 1 039 $ 45.00 $ 0.0078 $ 0.0550
Community Center e-STUD10756 ES7 56/MP4004UMJ 1 028/MJ6003 $ 94.00 $ 0.0056 NIA
ES3055C/MR3025/KD 1 032/MY 1 039/MJ 11 08/KN252
e-STUDI03055c OIMJ6104NIGD1320NX $ 67.00 $ 0.0078 $ 0.0550
ES3055C/MR3025/KD 1 032/MY 1 039/MJ 11 08/KN252
Fire Hall e-STUDI03055c OIMJ6104NIGD1320NX $ 67.00 $ 0.0078 $ 0.0550
MR-3021, KD-1025, MY-1033, MJ-5004, & GD-
Cemetery e-STUDI0256 1250NX-F $ 34.00 $ 0.0110 N/A
Public Works e-STUDI0356 ES356/MR30221KD1 025/MY 1 033 $ 38.00 $ 0.0078 NIA
ES3555CIMR3025/KD 1 032/MY 1 039/MJ 1 036/MJ600
Museum e-STUDI03055c 7NIGD1320NX $ 55.00 $ 0.0078 $ 0.0550
Police Station e-STUDI0356 ES356/M R30221KD1 025/MY1 033/GD 1250NXF $ 46.00 $ 0.0078 NIA
TOTAL MONTHLY LEASE $ 721.00
lHE OORPORATION OFlHETOWN OF TILlSON BURG
BY-LAW NUMBER 3792
A BY-LAW to Authorize an Agreement Between the Corporation of the Town of Tillson burg and Toshiba of
Canada Limited.
WHEREAS the Corporation of the Town ofTillsonburg deems it necessary and expedient to enter into an
agreement with Toshiba of Canada Limited;
THEREFORE the Council of the Town ofTillsonburg enacts as follows:
1. THAT the Agreement attached hereto as Schedule "A" forms part of this by-law;
2. THAT the Mayor and Clerk be hereby authorized to execute the attached agreement marked as
Schedule "A" on behalf of the Corporation of the Town ofTillsonburg.
This by-law shall come into force and take effect immediately after the final passing hereof.
READ A FIRST AND SECOND TIME THIS 21• DAY OF JANUARY, 2014.
READ A THIRD AND FINAL TIME AND PASSED THIS 21• DAY OF JANUARY, 2014.
MAYOR-John Lesslf
CLERK-Donna Wilson
January 27, 2014
Dear Toshiba of Canada Limited:
This constitutes a Letter of Intent to enable Town of Tillson burg to contract for the
supply and installation of digital multi-functional equipment for a period of 48 months
from the date of installation to replace the existing 'fleet' in accordance with terms and
conditions as outlined in the REQUEST FOR PROPOSAL-MULTI-FUNCTION
PHOTOCOPIERS issued by The City of Woodstock, The Town ofTillsonburg, and
County of Oxford on November 12, 2013 and Toshiba of Canada Limited's (Toshiba)
responding proposal and any supplementary clarifications. The pricing model chosen for
this contract will be the lease plus service model billed monthly on a summary invoice.
In addition, the following terms and conditions will also apply to the contract:
Complete maintenance and ongoing support for each piece of equipment is required.
Toshiba will ensure that all equipment is in good working order at all times and will
promptly repair and or replace any equipment as required.
OE Canada Inc. will be your single point of contact for service calls for all units supplied
by Toshiba.
When a service call is placed the County and its participating agencies require 4 hour
average on site service response during regular business hours, Monday-Friday 8:30
a.m.-4:30 p.m. (excluding weekends and statutory holidays).
a) When a service call is performed, OE Canada's maintenance personnel
shall thoroughly clean the work area and properly dispose of any discarded
materials after servicing the equipment.
b) Service centers must be the manufacturer's authorized service
representative for the equipment. The Contractor shall keep the operation under
their control and shall not assign, transfer or sublet any portion
c) It is a condition of the contract that the equipment's performance should
meet or exceed the performance standard offered in this Tender for the duration
of the contract.
d) In the unlikely event that performance standards are not being met the
Town or its agencies are to contact Toshiba in writing to indicate the performance
standard that is not being met. Toshiba will then have 30 days to rectify the
problem. If after 30 days the problem has not been resolved then the Town or its
agencies will have the right to have affected device replace with a like for like
['~··-··:~...-~-·:-·.,-·:;~~:·_:-~~:··.::Item~-:·.:·~_ ----"'_ ---~ ·.· ~-::::-~::·2613 Fe-~·-.~·:: 2014 Fee "o;~ Change. -Tax ·:-· ····un~t-· ... ·occurrences
) f-CommunitY_ Centre -~quatics
Aqua fit/ Aerobics Classes -10 passes $46.92 $47.86 2% HST 10 passes 200
Aquafit/Aerobics Classes -20 passes $74.46 $75.95 2% HST 20 passes 200
Aquatfit/Aerobics Classes-50 passes $147.90 $150.86 2% HST 50 passes 150
Aquaflt/Aerobics Classes-100 passes $262.14 $267.38 2% HST 100 passes 55
Aquafit/Aerobics Classes-PAUG $7.25 $7.40 2% HST 5
Moms Pops and Tots $50.00 $51.00 2% none 8 lessons
30 minute Swimming Lesson $50.00 $51.00 2% none 8 lessons 1,674
45 minute Swimming Lesson $53.00 $54.06 2% none 8 lessons 800
Hour Swimming Lesson $56.00 $57.12 2% none 8 lessons 200
Adult Semi Private Lessons $104.00 $106.08 2% HST 6 classes 20
Bronze Star $57.63 $58.781 2% HST course 30
Bronze Medallion $71.50 $72.93 2% HST per course 30
Bronze Cross $71.50 $72.93 2% HST per course 30
First Aid $71.50 $72.93 2% HST per course 100
First Aid Recert $49.78 $50.77 2% HST per course 20
National Lifeguard Service $158.00 $161.16 2% HST per course 50
National Lifeguard Service Recert $47.00 $47.94 2% HST per course 50
Assistant Swimming Instructors School $60.90 $62.12 2% HST per course 10
Additional Fee $25.80 $25.80 HST
Swim for Life Instructors School $97.00 $98.94 2% HST per course 10
Lifesaving Instructors $97.00 $98.94 2% HST
Swim/Lifesaving Instructors $198.50 $202.47 2% HST
Semi Private Swimming Lessons $104.00 $106.08 2% none 6 lessons 11
Lifesaving Sport Fundamentals $54.00 $55.08 2% none 81essons 50
Swim ~y_nchro Swimming Lessons $54.00 $55.08 2% none 81essons 50
Synchronized Swimming Team $459.00 $468.18 2% none 9 Months 10
First Aid Instructor $95.00 $96.90 2% HST
National Lifeouard Instructor ~140.00 $142.80 2% HST
Examiner Standards/Advanced Instructors $35.00 $35.70 2% HST
Pleasure Craft Operator License $45.00 $45.901 2% HST
'\, I
/ Community Centre -classes, courses and camps
Abs Only $30.25 $30.85 2% HST 6 lessons 146
Ballroom Dancing $90.00 $91.80 2% HST 10 lessons 140
Workshops -1/2 day $25.00 $25.50 2% HST
Workshops -8 hours $50.00 $51.00 2% HST
Workshops -Specialty Course $75.00 $76.50 2% HST
Workshops -8 hours $100.00 $102.00 2% HST
Best Loser Challenge $100.00 $102.00 2% HST 12 lessons 50
Boot Camp $40.00 $40.80 2% HST 6 lessons 14
Cardia Klckboxing $40.00 $40.80 2% HST 6 lessons 156
Fitness for Teens $65.00 $66.30 2% HST 8 1essons 9
Learn to Run (Clinic) $65.00 $66.30 2% HST 12 lessons 0
Beginner Fitness $40.00 $40.80 2% HST 6 lessons 0
Stability Ball $40.00 $40.80 2% HST 6 lessons 0
Step Class -$40.00 $40.80 2% HST 6 lessons 117
Yoga Stretch $40.00 $40.80 2% HST 6 lessons 160
Birthday Parties $163.00 $166.26 2% HST per party 50
Birthday Parties -Additional Child $15.00 $15.301 2% none
Dance 30 min class $30.50 $31.111 2% none 6 lessons 80
Dance 45 min class $40.00 $40.80 2% none 6 lessons 50
Aero 30 min class $40.00 $40.80 2% none 6 lessons 50
Aero 60 min class I $46.00 $46.92 2% none 6 lessons 50
Babysitting Course $50.00 $51.001 2% none
Kids Karate $54.00 $55.08 2% none 12 lessons 118
Tiny T!g_ers Karate $43.00 $43.861 2% none 12 lessons 103
PreSchool Program $81.60 $83.23 2% none
Youth March Break Program -daily $30.00 $30.60 2% none daily 64
Youth March Break Program -week $123.00 $125.46 2% none week 16
Youth Summer Camp day I $30.001 $30.60 2% none daily 443
Youth Summer Camp Lunch $5.00 $5.10 2% none each 150
Youth Summer Camp Special $169.00 $172.38 2% none week 0
Youth Summer Camp week I $123.001 $125.46 2% none weekly 187
I
C:\Users\MCarr\AppData\Locai\Temp\notes8CAFE9\Rates & Fees 2014 16/06/2015
~1?1____2!:l.Oc;>_ swimmers $114.00. -$116.28 2% HST: -~-------1 .--· ---------j-----61o ~~-~-----$6.7?_: $6.89 @--none I each --·.
Audio/Visual-Cordless ~icrophones
I
$20.00 $20.40 ' HST· --
Audio/Visual -TV/DVD Sound. System $20.00+-. $20.40 2'~~ HSt
Audio/Visual Digital P!ojector/Scree~------. $20.00 $20.40 2% HST' per da/ 1
WaterPark-0-100 swimmers $306.00! $312.12 2% HSTI ho~~+-·-4
WaterPark-0-100 swimmers-extra half hour $204.00 $208.08 2°/o, add. Half hr. i 0 HST
Waterpark 101-300 swimmers $408.00· $416.16 2% HST' houri ·----~ Waterpark 101-300 swimmers-. extra half hour I $306.001 $312.12: 2% HST add. Half hr. 0
Waterpark 300+ swimm~rs T $561.00! $572.22 2% HST: -~---__g
Waterpark 300-l:, swimmers-extra half hour $443.70 1 $452.57 2% HST: add. Half hr.: 0 ' HSTI __ houri ---4 Waterpark Board of e~_100 swimme~s
I
$271.47 $276.90 2%
Waterpark Board of ed 100 swimmers ad~. Hr. $150.821 $153.83 2% HST add. Half hr. 6
~~erpark Board of ed 150+ swim.~---_ $492.27. 2% HST hour 4 $482.61
5 Wateroark Board of ed 150+ swimmers add. Hr. $241.31 $246.14: 2% HST add. Half hr.
C:\Users\MCarr\AppData\Locai\Temp\notesBCAFE9\Rates & Fees 2014 16/06/2015
60.00 HST
)
C:\Users\MCarr\AppData\Locai\Temp\notesBCAFE9\Rates & Fees 2014 16/06/2015
C:\Users\MCarr\AppOata\Locai\Temp\notesBCAFE9\Rates & Fees 2014 16/06/2015
_L_ ---Tot-$0 I
() --I $01 I
I -$0 $01 I
I _, $01 $0 I
I -I $0 $01 I I
$01 $01
I I $01 $0 I I
I I
$10 4041 $2041 I I I 10,200
I 314,883 $321,181 $6,298 I
28,494 $29,064 $570~ I I
113,702 $115,976 $2,2741 I I
I 275 I I
I I I
I -I $0 $01 I I
I
I I
2,142 $2,185 $43
I $0 $01 I
7,9131 $8,071 $1581 I I
I
17,3311 $17 678 $3471 I
11,999 $12,239 $2401 I
5,460 $5,569 $109 I
I I I
I !
144 $146 $3 I I
I I I -$0 $0 I I
18,202 $18,566 $364 I
" 3,2001 $4,000 $800 1 I I
I I I .) 1,456 $1,485 $29 I I
I I I
I -$0 $01 I
6,056 $3 400 -$3,456 I I
6,190 $6,314 $124 I
4,5711 $4,662 $911 i I
I I
I I I
I L I
I I
I I
I I
I
I
I _I_ I
952 $9711 $19 I
5,079 $1021 I I $5,180, I
I
1,260 $1,2851 $251
572 $583 $11 I I
102 $104 $2 I I I
8,505 $8,675 $170 I
1,290 $1,316 $26
I I
18,720 $19,095 $374
I
I I
----r---~-I I
~-4,200 $4,284 $84 I
428 $437 $9 I
C:\Users\MCarr\AppData\Local\ Temp\notesBCAFE9\Rates & Fees 2014 16/06/2015
/-.-----~----· ~--_-_ _;;____ -_, ____ -_··-l .-_-_ ---. ·=-----_----F · ~ =----cc!~:otl--··::::::::::::::: __ --_--_-~~--====-----~------1
748 ~ $15 ! --+--~~4"1"+61 $4241 --"'$':8-; -----------.;----+--_-_-__ -_-___ ----l
f--11,o16l lil,236 ___ -12201 ---·. I
----'-----~ 4,498' $4,588 -"'$":90CI--=~--~~--~~~~~------+-,------,---
-__ I 6,12o __ $6,2421 ___ $122
1
--1------_
------1,0511_ $1,072 ---~21 ----=!=---~-:__ -·---
t 8,479 $8,6481 $172 ------+------------------+-----~9741 $67,293 ---$1,319 --_--:_--:_ __
---1~706 $21,120 $414
30,172 $30,775 $6031 ------------~-·-+---
r-------~--~3,004 $3,064 $60 . =r=· -. . -1-----'--------------l----~"'30~6 ----_____j3_l2; -----$6 --------1
f--------11,210'1 $11,434\ $2'C24C;-------
1,148 $1,170] $231 -----
f-------~ $6,991 _$1371 f----ti .. 2,6331. $2,685, $53
f-----------4,717_ __-__ $4,8111 -C:$'094C"'---
I------~2,263• $2,308·, -~-
f-------1----3,170. ~$33,,429349, --.. -.-. $$66-9l -___ :::::::--
--3.,43Qj----.. i ------+-_,_-----+------
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1
--------+--
I 1-----+-------') ------' 1.
lf----------=-1:=_ ------j ---
-+-
·--I -~---1 -+-----~' ----+ =t= ---
.---.-------·----------+-!_
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1-----+-_ ______!!2§~------$11,587
$11-
_____ $227• --:::::::::: __ ----1--------_-:___-=~,~~---~---~~,----+
$2,448i $48' --=""'+--, ---$0 I
1,896·--__ -_-_.-$"1'"'9341 -$"38;c,-_ -_-_-__ _
-~
4,874 $4,971 -~9~701'-------r---------7,3961·--=-=---$7,543_____ $1481 ----
---~-5,682) -------~~---$1_14 -----
7,838. $~~--t---$157 ----1+--_10,209 -$10,413, .. -$204_____ ------+1-·--·--------j-------
f-----'-----Q5_____ $1381___ $3 .. ' -----
[----5,665 -----· ,_$0 ___ ---$5 6651 ~ _ $3,207___ !oH-
------23,9181 $24,396 ~----
\--1,405 $1,4i-=33· --$28' ------
--26,650 $2?_,183 - -$533 ----
1------__ _.2""5,"'84f}+-----$26,365 ---~~E+----
'-----
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C:\Users\MCarr\AppData\Locai\Temp\notesBCAFE9\Rates & Fees 2014 16/06/2015
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C:\Users\MCarr\AppData\Locai\Temp\notesBCAFE9\Rates & Fees 2014 16/06/2015
STAFF REPORT
FINANCE
Title: Property Tax Rate Comparison
Report No.: FIN 14-04
Author: Denis Duguay
Meeting Type: COUNCIL MEETING
Council/Committee JANAURY 27, 2014
Date:
Attachments:
RECOMMENDATION
THAT Council receive Report FIN 14-04 Property Tax Rate Comparison as information.
EXECUTIVE SUMMARY
To inform Council on the Town of Tillsonburg residential property taxes in comparison to
other municipalities.
BACKGROUND
To understand the variation of tax dollars per property in municipalities, a summary of the
calculation is essential.
Budget requirements X Assessments = Property taxes
"Property assessment" is the process in which a current, fair, up to date dollar value is
established for your property. Property assessment in Ontario is the responsibility of the
Municipal Property Assessment Corporation -or MPAC.
How is a property assessment done?
To determine a property value, MPAC collects data about property sales in the area
surrounding each property. The sales data that is collected provides the basis for assessed
values-MPAC is always collecting and analysing this information to ensure fair values are
established. Properties are compared to one another-for example, properties with similar
features like lot dimensions, location, and age are analysed to ensure that that the
assessed values are a fair representation.
To ensure a fair evaluation in tax dollars, a comparison of identical municipalities should
be considered such as the economy of that area would have an impact on the assessment
returned by M PAC.
CAO
)
Municipal Study 2013
Expenditures Analysis and MPMPs
The net levy per ca pita is a measure of the net cost of municipal services on a per person basis. This
measure does not indicate value for money or the effectiveness in meeting community needs, however, it
is an indication of t he cost of service to each municipa lity. Net levy per $100,000 of assessmen t is also
provided. This section also includes a comparison of operating expenditures for every municipal program
and service using Financial Information Returns (FIRs) and Mun icipal Performance Measurement Program
(MPMP).
2013 Tillsonburg Average Median Minimum Maximum
Net Municipal Levy per Capita $ 1,259 $ 1,348 $ 1,327 $ 855 $ 3,868
Net Municipal Levy per
$100,000 Unweighted CVA $ 1,420 $ 1,153 $ 1,132 $ 615 $ 2,215
Taxes and Comparison of Relative Taxes
The purpose of this section of the report is to undertake "like" property comparisons across each
municipality and across va rious property types. In total there are 11 property types in the residential, multi
-residential, commercial and industrial classes. There are many reasons for differences in relative tax
burdens across municipalities and across property classes including but not limited to:
• Differences in values of like properties
• Differences in the tax ratios and the use of optional classes
• Non-uniform education tax rates in the non-residential classes
• Level of service provided and the associated costs
• Extent to which a municipality employs user fees
• Access to other sources of revenues such as dividends from hydro utilities and casino revenues
Walk Up Mid/High Neigh. Office
Detached Senior Apartment Rise per Shopping Building
Municipality Bungalow Executive per Unit Unit per sq. ft. per sq. ft.
Tillson burg $ 2,787 $ 5,694 $ 1,511 $ 1,964 $ 3.24 $ 3.25
Survey Average $ 3,013 $ 5,745 $ 1,368 $ 1,637 $ 3.36 $ 2.93
Southwest Average $ 2,661 $ 5,579 $ 1,283 $ 1,775 $ 3.05 $ 2.70
Industrial
Industrial Industrial Vacant
Hotels Motels Standard Large per Land per
Municipality per Suite per Suite per sq. ft. sq.ft Acre
Tillson burg N/A $ 995 $ 1.27 $ 0.96 $ 1,162
Survey Average $ 1,590 $ 1,181 $ 1.63 $ 1.22 $ 3,400
Southwest Average $ 1,540 $ 1,217 $ 1.33 $ 1.06 $ 1,960
Executive Summary
)
Report Title:
Report No.:
Author:
Meeting Type:
Council Date:
Attachments:
STAFF REPORT
DEVELOPMENT AND COMMUNICATIONS
BUDGET COMPARISON
DCS 14-07
CEPHAS PANSCHOW /CHEYNE SARAFINCHIN
COUNCIL MEETING
JANUARY 27, 2014
RECOMMENDATION:
"THAT Council receive Report DCS 14-07 Budget Comparison for information
purposes."
EXECUTIVE SUMMARY
The purpose of this report is to provide Council with information on historical spending
within the Development & Communications Services department in response to Council's
request regarding changes in budget amounts for economic development activities.
Table 1 details the Development & Communications Services (DCS) department budget for
the 2010 to 2014 period.
Table 1-Development & Communications Services Budget Comparison
DEVELOPMENT 8t COMMUNICATION SERVICES
OPERATING-BUDGET ~ ~ 1.Q.U ~ 1Qll
7010-Dev & Com Serv 36,655 322,290 270,104 314,250 284,280
7502 -Dev & Com Serv -Comp 234,435 252,380 304,033
7720 - Dev & Com Serv -Urban Rene (31,665) (31,665) (31,665) {31,665) (31,665)
7721 - Dev & Com Serv -Econ Devl
7722 -Dev & Com Serv -Comm Dev 12,880
7725 -Dev & Com Serv -Clerks 151,263 158,315
7726 - Dev & Com Serv - Discover Tillsonburg 16 619
Levy Total 17,870 525,061 642,082 744,933 269,234
~APITAL-B!.!D~ET 99,424 80,000 120,000
NET LEVY 17,870 624,485 722,082 864,933 269,234
)
)
The Marketing & Partnerships Officer role has been key in removing community committee
work obligations from the Development Commissioner position thereby enabling increased
business development activities for the Town. The transfer of this role to the Economic
Development Office results in a slight increase in the 2014 budget once other allocations
are removed.
Table 2 details the Economic Development Office budget for the 2010 to 2014 period.
Table 1-Economic Development Office Budget Comparison
ECONOMIC DEVELOPMENT
OPERATING· BUQGET
7721 -EcDev-Econ Devlpmt-
7723 - EcDev -3rd Party Rentals -
Levy Total
CAPITAL-BUQGET
NET LEVY
170,035
(10,000)
160,035
160,035
153,682
(8,800)
144,882
220,000
364,882
251,227
(2,800)
248,427
248,427
224,466
224,466
30,000
254,466
239,951
239,951
239,951
As shown in the Table, the Economic Development Office operating budget has, when
interdepartmental transfers are accounted for, remained relatively constant over the
comparison period with a decrease in the amount of $15,153 from the 2010 to 2011
budgets, an increase of $103,545 from the 2011 to 2012 budgets, a decrease of $23,961
from the 2012 to 2013 budgets, and an increase of $14,515 from the 2013 to 2014
budgets.
The increase of $103,545 in the 2012 operating budget was partially due to the transfer of
the former Tourism budget amount of $46,500 to the Economic Development Office and
partial wages for tourism support that was subsequently removed from the budget.
CONSULTATION/COMMUNICATION
Not applicable.
Page 3 /4 CAO
)
STAFF REPORT
OPERATIONS SERVICES
Title: 2014 Roads Capital Update
Report No.: OPS 14-01
Author: S.T.Lund, P.Eng., PWLF, Director of Operations
Meeting Type: COUNCIL MEETING
Council/Committee JANUARY 27, 2014
Date:
Attachments: NONE
RECOMMENDATION
RESOLVE THAT Council receive Report OPS 14-01 Roads Capital Update.
EXECUTIVE SUMMARY
This report is for information only and updates Council on the project scope and
condition of the 2014 planned Glendale Drive Area Reconstruction which received pre-
budget tender approval in December 2013. A tender report to council will follow in first
quarter 2014 for approval of the successful bidder.
COMMENTS
Contained within the 2014 Operations Services Roads Capital program is the Glendale
Drive Area Reconstruction plan.
Stage One involves Reconstruction of Hawthorne Drive from Parkside to Glendale Drive
and Parkside Drive from Hawthorne to Glendale Drive. Both these sections of roadway
experienced sanitary sewer blockages and recent investigation has revealed pipes that
are in poor condition. The total cost is $681,823 funded $174,802 by the town and the
balance of $507,021 through the County of Oxford Water and Sanitary system charges.·
Stage Two is the reconstruction of Glendale Drive from Victoria Street to Poplar St. which
has exhibit pavement deterioration and some storm sewer issues. The total cost is
$1,118,178 funded $408,180 by the town and the balance of $709,998 through the
County of Oxford Water and Sanitary system charges.
CAO
MEETING:
PLACE:
DATE:
TIME:
AGENDA
ITEM
liiLLSONBl:JRG POtiGE SER~\liCES BOAR~
Minutes
GENERAL MEETING
Tillsonburg, OPP Detachment Boardroom
Wednesday, November 20,2013
8:00a.m.
DISCUSSION
,., ill
.... ' l '
OUTCOME/ACTION
I Call to Order The Chair called the General session of the
, Board to order at 8:04am.
)
)
2 Attendance
3 Declaration of Pecuniary Interest
4 Approval of Agenda
The Agenda was presented to the Board for approval.
Present: Larry Scanlan, Chair
John Smith, Vice Chair
David Palmer
Mayor John Lessif
Deputy Mayor Mark Renaud
Susie Wray, Secretary
SIS John Murray
Regrets: Inspector Tim Clark
None
On motion made by David Palmer,
seconded by Deputy Mayor Renaud, and
carried, the Agenda was approved.
5 Approval of Previous Minutes
6
The Minutes of a meeting of the Board held on October 16, 2013
were presented to the Board for approval.
Issues Arising/rom previous minutes
7 Presentations I Delegations
None
8 Correspondence
A Thank You letter.
A&W noi se issue. David Ca lder, CAO sent correspondence to
the Chair re_questing information regarding increased patrols.
On motion made by David Palmer,
seconded by the Mayor and carried the
Minutes ofthe meeting held on October 16,
2013 were approved.
None
A Thank You letter was received from
Braden Claringbold, recipient of the 20 13
Scholarship.
Chair met with SIS Murray. The Manager
of A&W lowered the speaker volume.
1
)ENDA
iTEM
/Oconl'd
DISCUSSION
• Careless Driving, 2
• Other, 2
Total for October, 165
0 S/S John Murray presented the OPP Auxiliary Western
Region Monthly Unit Summaries for October 2013 which
represents the following contract code locations:
Ingersoll, Tillsonburg, EZT, Blanford Blenheim and Norwich
Township.
Authorized Strength for October is reported as 36, Actual is 26
• Total Hours for October was 4 70
• Total Hours YTD is 5106
• Total Hours within Tillsonburg for October was 41
0 S/S John Murray presented the High School Resource Officer
Month End Report for October 2013
Proaclive Dulies
• Patrolled interior and exterior of Annandale and
Glendale schools and surrounding neighbourhoods
• Participated in lock down drill at Glendale High School
• Continued sharing information regarding activities
involving school youth
• Conversations with administration, staff, parents and
youth regarding legal, social and emotional issues.
Reaclive Dulies
• 14 calls for service including one community service
• Directed traffic for Terry Fox Run
• Investigated 2 mischiefs at Glendale
• Conducted seatbelt checks on Glendale Drive
• Attended 2, 911 hang up calls involving students
• Investigated a sexual assault for Elgin County OPP
involving Glendale youth.
• Assisted Tillsonburg officers with dumped bag of
garbage on Broadway
• Investigated a theft of gym equipment at Glendale
• Investigated a minor PI MVC involving a van and cyclist
• Investigated a suspicious vehicle and person incident at
Glendale
• Dealt with a racoon on Glendale property
• Assist Abuse Issues Officer with an incident
Presenlalions I Meelings:
• Met with principal and several staff throughout the
month setting up the Rachel's Challenge Assembly for
November 4, 2013
• Presented and anti-bullying message to a teen month
l!fOUP at Avondale Church
OUTCOME/ACTION
3
"'"'ENDA
.trEM
II Committee Reports
Scholarship presentation
DISCUSSION OUTCOME/ACTION
John Smith and PC Robin Brocanier
presented the $500 scholarship to Braden
Claringbold at the Fall Convocation at
Glendale High School on October25, 2013
12 OAPSB
13
Zone 4 Meeting on December 5, 2013 at the Brantford Golf & S. Wray to RSVP.
Country Club. The Chair, Vice Chair, David Palmer and Deputy
Mayor Renaud to attend.
Other Business I Public Discussion
0 Speed Monitoring Sign
0 Bus Stop, Vienna Rd.
0 Rachel's Challenge
The Chair is to coordinate relocating the
signs to North Street and Cranberry Line.
The Chair has replied to Mr. Gradish's
letter and an officer on patrol has been sent
to the location. The bus stop has been
located to Young Street.
The Chair attended this event and reported
that it was very successful.
0 OPP Billing Model Engagement Session
The Chair noted that discussions have begun to modify tickets to The Chair and Vice Chair attended this
) include items such as heavy trucks on unpermitted roads. session on November 14, 2013.
14 Date of Next Meeting
Election of Officers will be held at this meeting
15 Adjournment
Larry Scanlan, Chair
1Xct.Mkr 1&
Wednesday, Nevember ~. 2013
On motion made by John Smith, seconded
by David Palmer and carried, the meeting
was adjourned at 9:26 a.m.
2hJ,A a ,
Susie Wray, SVtary
5
MEETING:
PLACE:
DATE:
TIME:
Minutes
GENERAL MEETING
Tillsonburg, OPP Detachment Boardroom
Wednesday, December 18,2013
8:00a.m.
-J'' · ·i '"-~W~· :"'• i hrt1 ,j •
AGENDA
ITEM
DISCUSSION I r'W I It OUifCOME/ACTION
• ' , r 1 11 i'il:<ul dllfi'Hi'lr/111 " 11 : 1 "' r. 1.•· •r '·
I ~
I Call to Order The Chair called the General session of the
Board to order at 8:00 am.
2 Attendance Present: Larry Scanlan, Chair
Regrets:
Declaration of Pecuniary Interest
4 Approval of Agenda
The Agenda was presented to the Board for approval.
5 Approval of Previous Minutes
The Minutes of a meeting of the Board held on November 20,
2013 were presented to the Board for approval.
6 Issues Arising from previous minutes
7 Presentations I Delegations
PC Robin Brocanier attended the meeting to present new
reporting metrics for MVC's
8 Correspondence
9
None
Financial
Board Budget
' John Smith, Vice Chair
David Palmer
Mayor John Lessif
Deputy Mayor Mark Renaud
Susie Wray, Secretary
Inspector Tim Clark
None
On motion made by John Smith, seconded
by David Palmer, and carried, the Agenda
was approved.
On motion made by David Palmer,
seconded by John Smith and carried the
Minutes of the meeting held on November
20, 2013 were approved.
None
The Chair reported that the 20 14 Board
budget was approved by Council on
November 20,2013.
1
AGENDA
'YEM r-
IOcont'd
)
DISCUSSION
• Seatbelt, I
• Hand Held Device, 5
• Improper Equipment, I
• Careless Driving, 2
• Fail to Yield/Improper Tum, 7
Total for November, 80
D Inspector Tim Clark presented the OPP Auxiliary Western
Region Monthly Unit Summaries for November 2013 which
represents the following contract code locations:
Ingersoll, Tillsonburg, EZT, Blanford Blenheim and Norwich
Township.
Authorized Strength for November is reported as 36, Actual is 26
• Total Hours for November was 70 I
• Total Hours YTD is 5813
• Total Hours within Tillsonburg for November was 93
D Inspector Tim Clark presented the High School Resource
Officer Month End Report for November 2013
Proactive Duties
• Patrolled interior and exterior of Annandale and
Glendale schools and surrounding neighbourhoods
• Continued sharing information regarding activities
involving school youth
• Had conversations with administration, staff, parents and
youth regarding legal, social and emotional issues.
• Attended night firearms training
Reactive Duties
• II calls for service
• Assisted in investing mischief of Glendale High School
football field.
• Investigated 2 traffic complaints
• Attended Annandale school for 911 hang up call
• Assisted Norwich resident with animal complaint
• Assisted with youths fighting at Annandale School.
• Investigated theft of a cell phone at Glendale
• Assisted with a minor PD MVC involving 2 Glendale
students
• Investigated a complaint of students throwing garbage
• Assisted Tillsonburg units by attending false alarms in
town.
Presentations I Meetings:
• Attended Student Crime Stoppers Symposium in
I London
• Participated in the Rachel's Challenge Assembly
• Attended Glendale Remembrance Day Assembly
OUTCOME/ACTION
3
AGENDA DISCUSSION OUTCOME/ACTION
ITEM .
-, )
0 Inspector Tim Clark presented the Oxford County Public l(Jcont'd
Complaints with three complaints to report.
Conduct-withdrawal of complaint; Conduct-ongoing;
Conduct -ongoing
D Inspector Tim Clark presented a copy of a cheque to the Town
ofTillsonburg, from the Province for $1890.00 for prisoner
transport.
0 Inspector Tim Clark presented the 2014 Municipal Policing
Cost Estimate-Ontario Provincial Police (OPP), for Board
information.
0 Inspector Tim Clark presented a letter from Tillsonburg Little Inspector Clark to reply to Jo Vallee,
School requesting use of the Tillsonburg OPP detachnieni as a President ofTillsonburg Little School to
designated place of shelter in the event of an evacuation. decline this request.
I I Commillee Reports
None
12 OAPSB
0 Payment of annual dues to OAPSB and Zone 4. Deferred to Board Meeting of January
2014.
0 Zone 4 meeting update The Zone 4 meeting will be held in
) Ingersoll in June 2014.
0 OAPSB letter dated November 25, 20 13 The Chair is to prepare a letter as
information to express that the opinion
within the correspondence previously sent
by the OAPSB on November 25, 2013 was
not shared by the TPSB. Chair is to draft a
letter to Ms. Mary Silverthorn, Provincial
Commander of Corporate Services for the
OPP as well as Mrs. Karen Maxwell,
Assistant Deputy Minister-Policy and
Strategic Planning Division of the Ministry
of Correctional Services. This letter will be
copied to Town Council, OAPSB, Ken
East, Fred Constantine, The Honorable
Madeline Meilleur and Oxford County
Council, and will be circulated to the Board
for review before sending.
13 Other Business I Public Discussion
DCrime Stoppers Update
The Chair has received an email from Neil Unwin and an
invitation to meet.
D Spring Bike Auction The bicycle auction will be moved from
November to April annually.
5
)
MINUTES
Town of Tillson burg
Meeting for the Parks & Recreation Advisory Committee
on
CALL TO ORDER
October 22, 2013 7:30AM
Marwood Lounge
Chair: Bob McCormick
The meeting was called to order at 7:30AM.
MEMBERS PRESENT
B. McCormick, Chair
C. Burke
J. Payne
D. Scanlan
D. Zvanitajs
J. McCurdy, Community Centre/Program Manager
MEMBERS ABSENT /REGRETS
Absent: R. Cox, Director of Parks & Recreation, J. Livermore, M. Renaud, Councilor
Regrets: D. Baxter
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL
NATURE THEREOF
None
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
Proposed Resolution:
RESOLVED THAT the Minutes as prepared for the Parks & Recreation Advisory Committee of
September 18, 2013 be adopted. Moved by D. Scanlan, and seconded by C. Burke. CARRIED.
) ADJOURNMENT
The meeting was adjourned at 8:18AM.
MINUTES
Town of Tillson burg
Meeting for the Parks & Recreation Advisory Committee
on
CALL TO ORDER
November 19, 2013 7:30AM
Marwood Lounge
Chair: Bob McCormick
The meeting was called to order at 7:30AM.
MEMBERS PRESENT
C. Burke
J. Livermore
J. Payne
D. Zvanitajs
J. McCurdy, Community Centre/Program Manager
MEMBERS ABSENT /REGRETS
Absent: R. Cox, Director of Parks & Recreation
Regrets: B. McCormick, D. Baxter, M. Renaud, D. Scanlan
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL
NATURE THEREOF
None
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
Proposed Resolution:
RESOLVED THAT the Minutes as prepared for the Parks & Recreation Advisory Committee of
October 22, 2013 be adopted. Moved by D. Zvanitajs, and seconded by J. Payne. CARRIED.
ADOPTION OF AGENDA
Proposed Resolution:
RESOLVED THAT the Agenda as prepared for the Parks & Recreation Advisory Committee of
November 19, 2013 be adopted. Moved by J. Livermore, and seconded by C. Burke. CARRIED.
)
)
MINUTES
Town of Tillson burg
Meeting for the Parks & Recreation Advisory Committee
on
CALL TO ORDER
December lOth, 2013 7:30AM
Marwood Lounge
Chair: Bob McCormick
The meeting was called to order at 7:30AM.
MEMBERS PRESENT
J. Livermore
J. Payne
M. Renaud,
D. Scanlan
J. McCurdy, Community Centre/Program Manager
R. Cox, Director of Parks & Recreation
MEMBERS ABSENT /REGRETS
Regrets: C. Burke, D. Baxter, D. Zvanitajs
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL
NATURE THEREOF
None
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
Proposed Resolution:
RESOLVED THAT the Minutes as prepared for the Parks & Recreation Advisory Committee of
November 19'", 2013 be adopted. Moved by J. Livermore, and seconded by B. McCormick. CARRIED.
ADOPTION OF AGENDA
Proposed Resolution:
\ ) OTHER BUSINESS
None
NEXT MEETING DATE
The next meeting shall be January 14'" at 8:00AM, Marwood Lounge
ADJOURNMENT
RESOLVED THAT the meeting of the Parks & Recreation Advisory Committee of December td", 2013
be adjourned at 8:02a.m .. Moved by J. Livermore, and seconded by D.Scanlan. CARRIED.
)
MINUTES
Town ofTillsonburg
Meeting for the Heritage, Beautification & Cemetery Advisory Committee
December 5, 2013@ 3:30p.m.
Marwood Lounge. Community Centre Complex
CALL TO ORDER: The meeting was called to order at 3:34 PM by Robert Marsden.
MEMBERS PRESENT: John Armstrong, Paul DeCioet, Robert Marsden, Susan Saelens, Marian Smith,
Maurice Verhoeve, Amber Zimmer
MEMBERS ABSENT/REGRETS: Charles Baldwin, Kelly Batt, Judy Biro, Sandra Bray, Reg Butcher, Brian
Stephenson
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF: None declared
ADOPTION OF AGENDA:
• Resolved That the agenda as prepared for this meeting of December 5th, 2013 be adopted.
Moved by Paul DeCioet, Seconded by Janet Wilkinson. Carried.
MINUTES & BUSINESS ARISING OUT OF THE MINUTES:
• Resolved That the minutes of the meeting of November 7, 2013 be adopted as presented.
Moved by Susan Saelens, Seconded by Janet Wilkinson . Carried.
1. Town tree by-law was distributed to members for review and discussion at the next meeting.
2. Downtown fac;;ade improvements are going ahead. John Kirkland will attend the February meeting to
provide details of this program.
3. Rolph Street School research was presented by Susan Saelens. Outside the brick, stone work around
doors, foundation and dormers are all original and could be designated. Inside front stairs, newels,
posts, baseboards, doors (cloakrooms and classrooms), tin ceilings, original wood in halls and
hardwood floors (covered by carpet) are all original. Bob Marsden will request the museum to do
research on the school in preparation for a request for a heritage designation.
4. Tree education on trails-deferred to next meeting
5. Keep Tillson burg Beautiful sub-committee-Paul DeCioet agreed to be chair and will provide
membership list for a meeting to be held in January. The event is held the first Saturday in May.
6. TACAC calendar for 2015. Patty at museum will pull pictures for the calendar. Bob Marsden
suggested that the size be large enough to fit into wooden frames that are sold for that purpose. The
calendars are intended for a fund raiser for this committee.
NEW BUSINESS:
1. Scattering gardens will be discussed for the cemetery. Guidelines are needed and Maurice offered to
ask Woodland Cemetery for these.
2. Tree planting on the west side of the cemetery. This area is quite bare and would benefit from a
planting program. One suggestion may be that the cemetery sell trees or shrubs as memorial plantings.
There is a Tree grant available from CN to mask tracks from other areas. Amber distributed the
pamphlet to the members but it was felt that this application would not be successful because
Tillsonburg doesn't have CN tracks. Paul DeCioet will get information from Trees Ontario. Seedlings
are free from Long Point Conservation Authority.
OTHER BUSINESS:
TACAC has trust money which rolls over to this committee if required.
LONG POINT REGION CONSERVATION AUTHORITY
BOARD OF DIRECTORS MINUTES-November 6, 2013
(as approved at the Board Meeting held December 4, 2013)
Members in attendance: D. Beres, R. Chambers, B. Chanyi, R. Geysens, E. Ketchabaw
and R. Sackrider
Staff in attendance: C. Evanitski, J. Robertson, J. Maxwell, H. Surette and D. McLachlan
Regrets: M. Columbus and D. Travale
The LPRCA Chair called the meeting to order at 6:35pm Wednesday, November 61h, 2013
in the Tillsonburg Boardroom.
ADDITIONAL AGENDA ITEMS
MOTION A-170/13 moved: D. Beres seconded: R. Sackrider
THAT the LPRCA Board of Directors add "Big Otter Marina & Campground Request"
under Correspondence as item 8 (e) to the November ffh, 2013 agenda.
CARRIED
DISCLOSURES OF INTEREST
None
DEPUTATIONS
None
MINUTES OF PREVIOUS MEETINGS
MOTION A-171/13 moved: R. Sackrider seconded: B. Chanyi
THAT the minutes of the LPRCA Board of Directors regular meeting held October :t'd,
20 13 be adopted as circulated.
CARRIED
MOTION A-172/13 moved: D. Beres seconded: R. Sackrider
THAT the LPRCA Mid-month Development Application approval minutes of October
2:fd, 2013 be adopted as circulated.
CARRIED
There were no questions or comments regarding the above minutes.
FULL AUTHORITY COMMITIEE MEMBERS
Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus
Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale
-1 .
Staff approved 13 applications over the past month: NC-1 06/13, NC-1 07/13, SW0-
2/13, NC-108/13, NC-109/13, NC-110/13, TIL-5/13, HC-51/13, NC-111/13, HC-
52/13, NC-115/13, NC-118/13, NC-119/13.
MOTION A-176/13 moved: R. Chambers seconded: D. Beres
That the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation
Applications report dated October 241h, 2013 as information.
CARRIED
b) New Applications
None
NEW BUSINESS
a) CALENDAR REVIEW
In addition to the events on the report, there is now two group tours booked at Backus
Village. The details of the ALUS tour are not yet finalized.
MOTION A-177113 moved: R. Chambers seconded: B. Chanyi
THAT the LPRCA Board of Directors receives the November Calendar Review Report
as information.
CARRIED
b) GENERAL MANAGER'S REPORT
There were no questions or concerns with the GM's report.
MOTION A-178/13 moved: R. Chambers seconded: D. Beres
THAT the LPRCA Board of Directors receives the General Manager's Report for
October 20 13 as information.
CARRIED
c) EROSION CONTROL ASSISTANCE PROGRAM REQUEST
LPRCA has offered the Erosion Control Assistance Program (ECAP) for over 30 years.
This request is located on a farm property north of Vittoria and the original berm is over
40 years old. Conservation Services has a $5000 budget for the ECAP.
MOTION A-179/13 moved: B. Chanyi seconded: R. Chambers
THAT the LPRCA Board of Directors approves the Terry O'Neill erosion control project
FULL AUTHORITY COMMITIEE MEMBERS
Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus
Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale
-3-
THAT the LPRCA Board of Directors waives the purchasing policy in order to hire Cyril
J. Demeyere Limited to provide professional engineering services required for the repair
of the Lehmans Dam bottom draw sluice gate.
CARRIED
MOTION A-184113 moved by: E. Ketchabaw seconded: R. Sackrider
THAT the LPRCA Board of Directors receives the confidential staff report regarding the
September 21st incident at the Norfolk Conservation Area as information;
AND THAT existing procedures in handling camping issues remain in force.
CARRIED
MOTION A-185/13 moved by: D. Beres seconded: E. Ketchabaw
THAT the LPRCA Board of Directors approves the proposed land acquisition as
outlined in the General Manager's Confidential Staff Report of November ffh, 2013;
AND THAT said offer stand till5pm on the 15th day of November 2013;
AND THA Tthe closing date be set at 5pm on the 11th day of December 2013.
CARRIED
MOTION A-186/13 moved by: B. Chanyi seconded: D. Beres
THAT the LPRCA Board of Directors receives the GM's verbal update regarding the
disposition of the Hay Creek Administration Offices as information.
The Chair adjourned the meeting at 7:50pm.
Roger Geysens
Chairman
Dana Mclachlan
Administrative Assistant
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus
Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale
-5-
CARRIED
LONG POINT REGION CONSERVATION AUTHORITY
BOARD OF DIRECTORS MINUTES-December 4, 2013
(as approved at the Board of Directors Meeting held January 15, 2014)
Members in attendance: L. Bartlett, D. Beres, B. Chanyi, R. Geysens, C. Grice, E.
Ketchabaw, M. Columbus and R. Sackrider
Staff in attendance: C. Evanitski, J. Robertson, J. Maxwell, H. Surette, D. Holmes and D.
Mclachlan
Regrets: R. Chambers and D. Travale
The LPRCA Chair called the meeting to order at 6:30pm Wednesday, December 41h, 2013
in the Tillsonburg Boardroom.
ADDITIONAL AGENDA ITEMS
MOTION A-191/13 moved: L. Bartlett seconded: B. Chanyi
THAT the LPRCA Board of Directors adds "Confidential Property Matter" to the in-
camera session as item (iii) to the December 41h, 2013 agenda.
CARRIED
DISCLOSURES OF INTEREST
None
DEPUTATIONS
None
MINUTES OF PREVIOUS MEETINGS
MOTION A-192/13 moved: B. Chanyi seconded: R. Sackrider
THAT the minutes of the LPRCA Board of Directors regular meeting held November ffh,
2013, the Budget meeting held November 12h, 2013 and the Special Conference Call
held October 3dh, 2013 be adopted as circulated.
There were no questions or comments regarding the above minutes.
FULL AUTHORITY COMMITIEE MEMBERS
Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus
Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale
- 1 -
CARRIED
MOTION A-195/13 moved: R. Sackrider seconded: L. Bartlett
THAT the LPRCA Board of Directors receives the December Calendar Review Report
as information.
CARRIED
b) GENERAL MANAGER'S REPORT
The GM stated that the Workplace Risk Assessment as per Bill 168 has been
completed and noted the impressive work completed by staff at Backus and the
Workshop.
In response to a question from the Board, the GM reported that he met with MNR's
Aylmer District Manager and is awaiting further correspondence from MNR staff to
come to a solution to the issue of forest management with respect to Species at Risk.
MOTION A-196/13 moved: L. Bartlett seconded: R. Sackrider
THAT the LPRCA Board of Directors receives the General Manager's Report for
November 2013 as information.
CARRIED
c) 2015 BIENNIAL TOUR
LPRCA has agreed in principle to co-host the 2015 Biennial along with GRCA.
Information will be presented to the Board as plans develop throughout the coming
year.
MOTION A-197113 moved: L. Bartlett seconded: R. Sackrider
THAT the LPRCA Board of Directors confirms LPRCA 's participation as a co-host for
the 2015 Biennial Tour;
And receives the Staff Report as information.
CARRIED
d) BACKUS MUSEUM COMMITTEE REPORT
The Backus Museum Committee originally was a subcommittee to the Strategic
Planning Committee. Now that the Strategic Plan has been approved, staff
recommends establishing the Backus Museum Committee as a formal committee of the
Conservation Authority. Staff indicated that up-to-date visitation statistics will be
available shortly.
FULL AUTHORITY COMMITIEE MEMBERS
Leroy Bartlett, Dave Beres. Robert Chambers. Betty Chanyi. Michael Columbus
Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale
-3-
MOTION A-201/13 moved by: M. Columbus seconded: R. Sackrider
THAT the LPRCA Board of Directors receives the 2014 LPRCA Committee
Appointments Report for information.
h) SEASONAL STAFF APPRECIATION
CARRIED
It has been a long-standing tradition that the LPRCA Board of Directors considers
presenting staff with a turkey, ham or gift card at the holiday season.
MOTION A-202/13 moved by: L. Bartlett seconded: M. Columbus
THAT the LPRCA Board of Directors authorizes the purchase of a $25 gift card for staff
employed this time of year.
CARRIED
i) A.D. LATORNELL CONFERENCE UPDATE
The GM and various staff attended the A.D. Latornell Symposium in November,
considered to be the premier environmental conference in Ontario. The conference
provides technical advice and networking opportunities for those working in the field,
policy makers and others in the conservation field.
H. Surette thanked the Board on behalf of staff for this professional development
opportunity. The sessions she attended focused on stormwater management, low-
impact development and flooding which will help with the LPRCA Stormwater
Management Plan review.
The GM has been in contact with one of the organizers to discuss the possibility of
offering more programming geared to Boards of Directors.
MOTION A-203/13 moved by: M. Columbus seconded: R. Sackrider
THAT the LPRCA Board of Directors receives the verbal report on the A. D. La tome//
Conference Update as information.
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett. Dave Beres. Robert Chambers, Betty Chanyi, Michael Columbus
Roger Geysens. Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale
-5-
CARRIED
THE CORPORATION OF THE TOWN OF TIUSONBURG
BY-lAW NUMBER 3794
A BY-lAW to adopt the estimated expenditure for the year 2014.
WHEREAS Section 290 of the Municipal Act, 2001, as amended, directs municipalities in each year to prepare
and adopt a budget including estimates of all sums required during the year for the purposes of the
municipality.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSON BURG ENACTS AS
FOLLOWS:
1. That the Budget Summary, attached as Schedule "A", including a General Levy in the amount
of$12,761,037 be adopted.
2. That the Capital Plan, attached as Schedule "B", be undertaken and shall be financed in accordance
with the plan.
EFFECTIVE DATE
3. THAT this By-Law shall take effect on the date of its final passage by the Town's Council.
READ A FIST AND SECOND TIME THIS 27th DAY OF January, 2014.
READ A THIRD AND FINAL TIME AND PASSED THIS 27th DAY OF January, 2014
Mayor-John Lessif
Town Clerk-Donna Wilson
Town of Tillsonburg Summary by Department
"f214 Financial Plan
2014
Budget Variance$ Variance%
TOTAL REQUIREMENTS
Council 365,350 157,450 75.7%
Customer Service (45,850) (38,786) 549.1%
Protection 203,711 16,700 8.9%
Development & Communication Services 269,233 (43,352) -13.9%
BIA (0) (0)
Economic Development 239,951 15,504 6.9%
Finance 1,665,398 13,295 0.8%
Police 3,225,098 9,854 0.3%
Fire 1,002,093 47,453 5.0%
Airport 95,929 (9,350) -8.9%
Cemetery 83,181 3,676 4.6%
Library (8,368) -100.0%
Museum 198,059 22,068 12.5%
Parks & Recreation 2,983,635 141,921 5.0%
EFC (31,723) 4,812 -13.2%
Roads 2,413,690 65,544 2.8%
Parking (0) -100.0%
Sanitary Sewers (0) (0) 0.0%
Solid Waste 152,192 (3,096) -2.0%
Building 94,618 (12,765) -11.9%
i Operations Admin 103,365 2,482 2.5%
Engineering 179,825 (9,365) -5.0%
Enterprise Services (261,012) 51,729 -16.5%
Water 0 I -275.0%
Fleet (!75,706) (58,248) 49.6%
Total Requirement from Taxation 12,761,037 369,157 2.98%
(:\Documents and Settings\CSarafinchin\My Docurnents\Bookl 1/28/2014 9:19AM Page 1 of 4
Town ofTillsonburg Summary by Department
'014 Financial Plan
2014
Budget Variance$ Variance%
CAPITAL REQUIREMENTS
Council 5,000 (5,000) -50.0%
Customer Service 60,000 0.0%
Protection
Development & Communication Services
Economic Development (30,000) -100.0%
Finance 125,241 (47,459) -27.5%
Police 25,000 9,854 65.1%
Fire 60,727 4,160 7.4%
Airport 0 (5,000) -100.0%
Cemetery
Library
Museum 15,000 15,000
Parks & Recreation 158,600 34,850 28.2%
EFC
Roads (I) (I)
Parking 32,189 (13,855) -30.1%
Sanitary Sewers
Solid Waste 12,500 9,500 316.7%
Building
Operations Admin
) Engineering
Enterprise Services
Water
Fleet 189,693 (61,608) -24.5%
Total Requirement from Taxation 683,950 (89,558) -11.6%
C:\Oocuments and Settings\CSarafinchin\My Oocuments\Bookl 1/28/2014 9:19AM Page3of4
2014 CAPITAL PROJECT Li~-.:n~-~
!Dt
I
Fire
PoliCe
Roads
ROads
Roads
Roads [ROadS
""
!metery
~ lc.~to~
r~a~s
!Programs
1(1 ~I
-Parkside 1 1
e 2 -Glendale Dr-Victona to Poplar
Tracks(-·
Veterans Walkway 1 Kinsmen Bridge Rehab (Mise Areas-Rolph to
Howe) (80m2 of patching, 250 l.m of path replacement)
··-tlon (East Side, Option 1)
WiCh . -
Coat
>ronation trail · · -·
randstand den
Jrtable bleach( ____ ,._,_ ,..,, __ a (Trees, posts and netting) --=----,-. n2013)
Recreation Master Plan implementation (Trails, Cycling 1
Roofong repairs (Seniors Centre, Auditor
TCC Accessibility R~novations
),000
1,200
',500
19,000
~ 21,027
25,000
419,580
128,750
180,000
20,000
44,000_._ __
38,000
25,000
7,000
27,500 ~
),000
[50-o
;,ooo
20,000
Re:!rerve~ .!iWJ1L I ~ 111ilbJwtu
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_29,!)9_3_,_ , nn nnn
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~~~~l,""o~6-ergy·emcient equipment)
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H:\Finance\Financial Plans\2014\2014 Council Presentation\2014 Capital Project List Summary
50,000
I -''·'"I -----395,000
$ 3.~ :4.:171 s 230.: $ 56.250 !........:.._
1/23/2014
--"'"""'"'" flliK.r Source of Other Futtdltt
;:-o-;o-1 23o,ooo I THI oivldei'id
174,802
419,580
5,250 ',-:-non
20,000
27,00D_i --
46 250
35 000
20,000
132,759 _, __ _
o::;n_ooo
z20pooj--
$ 2,017 ~ $ 557,
--
I G_a_s ::ra_x
Gas Tax
r groups
-,, carrv forward-
I reserves
S Trust
General reserves
---f biVIderld-
·+
To """"'---
5 000 !)_oJp_oo
19,000
1,500
l,027 ---O(f
+--
:600
000
40 000
_15,000
17,2~1-
$683,
THE CORPORATION OF TilE TOWN OF TILLSONBURG
BY-LAW NUMBER3791
A BY-LAW to adopt a Schedule of Fees for certain Municipal applications, service and pennits.
WHEREAS Section 391 (I) of the Municipal Act, S.O. 2001, c. M.25, as amended, provides that
without limiting sections 9, l 0 and 11, those sections authorize a municipality to impose fues or charges
on persons, for servioes or activities provided or done by or on behalf of i~ for costs payable by it for
services or activities provided or done by or one behalf of any other municipality or any local board; and
for the use of its property including property under its control;
WHEREAS it is necessary and expedient to establish a Schedule ofFees for certain Municipal
applications, services and pennits;
THEREFORE the Council of the Town ofTillsonburg enacts as follows:
l. THAT Schedule "A" to this By-Law is adopted as the Schedule of Fees for oertain Municipal
applications services and pennits listed therein.
2. Should the provisions of any other By-Law of the Town ofTillsonburg or other document
pU!]JOrting to set the Fees listed in Schedule "A" be in conflict with the provisions ofthis By-Law,
the provisions ofthis By-Law shall prevail.
3. That Schedule "A" to this by-law fonns part of this by-law as if written herein.
4. This By-Law shall come into full force and effect on the day of its passing.
5. That By-Law 3687 passed on the 25• of March, 2013, sball be hereby repealed.
READ A FIRST AND SECOND TIME THIS 27"' DAY OF January, 2014.
READ A THIRD AND FINAL TIME AND PASSED THIS 27"' DAY OF March, 2014.
Mayor John Lessif
Clerk-Donna Wilson
)
G'\Rates & fees\Rates & fees 2014 -Bylaw 1/16/2014
)
G:\Rates & Fees\Rates & Fees 2014 ·Bylaw 1/16/2014
n r ----. --.. Item 2013 Fee 2014 Fee Tax Notes
Communltv Centre -Aauatics
Aquafit/Aerobics Classes -10 passes $46.92 $47.86 HST
Aquafit/Aerobics Classes-20 passes $74.46 $75.95 HST
Aquatfit/Aerobics Classes-50 passes $147.90 $150.86 HST
Aquafit/Aerobics Classes-100 passes $262.14 $267.38 HST
Aquafit/Aeroblcs Classes -PAUG $7.25 $7.40 HST
Moms Pops and Tots $50.00 $51.00 none
30 minute Swimming_ Lesson $50.00 $51.00 none
45 minute Swimming Lesson $53.00 $54.06 none
Hour Swimming Lesson $56.00 $57.12 none
Adult Semi Private Lessons $104.00 $106.08 HST
Bronze Star $57.63 $58.78 HST
Bronze Medallion $71.50 $72.93 HST
Bronze Cross $71.50 $72.93 HST
First Aid $71.50 $72.93 HST
First Aid Recert $49.78 $50.77 HST
National lifeguard Service $158.00 $161.16 HST
National lifeguard Service Recert $47.00 $47.94 HST
Assistant Swimming Instructors School $60.90 $62.12 HST
Additional Fee $25.80 $25.80 HST
Swim for life Instructors School $97.00 $98.94 HST
lifesaving Instructors $97.00 $98.94 HST
Swim/lifesaving Instructors $198.50 $202.47 HST
Semi Private Swimming Lessons , $104.00 $106.08 none
lifesaving Sport Fundamentals $54.00 $55.08 none
Swim Synchro Swimming Lessons $54.00 $55.08 none
Synchronized Swimming Team $459.00 $468.18 none
First Aid Instructor $95.00 $96.90 HST
National lifeguard Instructor $140.00 $142.80 HST
Examiner Standards/Advanced Instructors $35.00 $35.70 HST
Pleasure Craft Operator license $45.00 $45.90 HST
) Community Centre -classes, courses, and camps
Abs Only $30.25 $30.85 HST
Ballroom Dancing $90.00 $91.80 HST
Workshops -1/2 day $25.00 $25.50 HST
Workshops -8 hours $50.00 $51.00 HST
Workshops -Specialty Course $75.00 $76.50 HST
Workshops - 8 hours $100.00 $102.00 HST
Best Loser Challenge $100.00 $102.00 HST
Boot Camp $40.00 $40.80 HST
Cardio Kickboxing $40.00 $40.80 HST
Fitness for Teens $65.00 $66.30 HST
Learn to Run (Clinic) $65.00 $66.30 HST
Beginner Fitness $40.00 $40.80 HST
Stability Ba ll $40.00 $40.80 HST
Step Class $40.00 $40.80 HST
Yoga Stretch $40.00 $40.80 HST
Birthday Parties $163.00 $166.26 HST
Birthday Parties -Additional Child $15.00 $15.30 none
Dance 30 min class $30.50 $31.11 none
Dance 45 min class $40.00 $40.80 none
Aero 30 min class $40.00 $40.80 none
Aero 60 min class $46.00 $46.92 none
Babysitting Course $50.00 $51.00 none
Kids Karate $54.00 $55.08 none
Tiny Tigers Karate $43.00 $43.86 none
PreSchool Program $81.60 $83.23 none
Youth March Break Program -daily $30.00 $30.60 none
Youth March Break Program -week $123.00 $125.46 none
Youth Summer Camp day $30.00 $30.60 none
Youth Summer Camp Lunch $5.00 $5.10 none
Youth Summer Camp Special $169.00 $172.38 none
Youth Summer Camp week $123.00 $125.46 none
G:\Rates & Fees\Rates & Fees 2014 -Bylaw 1/16/2014
I Item 2013 Fee 2014 Fee Tax Notes
Pool -51-100 swimmers $114.00 $116.28 HST
Ticket Ice $6.75 $6.89 none
Audio/Visual -Cordless Microphones $20.00 $20.40 HST
Audio/Visual -TV/DVD Sound System $20.00 $20.40 HSt
Audio/Visual Digital Projector/Screen $20.00 $20.40 HST
WaterPark-0-100 swimmers $306.00 $312.12 HST
WaterPark-0-100 swimmers-extra half hour $204.00 $208.08 HST
Waterpark 101-300 swimmers $408.00 $416.16 HST
Wateroark 101-300 swimmers-extra half hour $306.00 $312.12 HST
Waterpark 300+ swimmers $561.00 $572.22 HST
Wateroark 300+ swimmers -extra half hour $443.70 $452.57 HST
Waterpark Board of ed 100 swimmers $271.47 $276.90 HST
Wateroark Board of ed 100 swimmers add. Hr. $150.82 $153.83 HST
Waterpark Board of ed 1 SO+ swimmers $482.61 $492.27 HST
)
G:\Rates & Fees\Rates & Fees 2014-Bylaw 1/16/2014
.. ~,..-.~--~~·
Item .. ' Tax . ' ·Note's • • · • · I 2013 Fee 2014 Fee
Waterpark Non-resident Season Pass (Youth & Seniors over 55} $0.00 $40.00 HST
Waterpark Non-resident Season Pass (Adult under 55} $0.00 $60.00 HST
Waterpark Pooch Plunge $5.30 $5.41 HST
Communltv Centre -Other fees
Admin -NSF Cheque Charge $35.00 $35.00 none
Admin -Refund Admin Fee $15.00 $15.00 none
Admin -Reprint receipt $5.00 $5.00 none
Admin -Consolidated Receipts (Child Tax Credit) $10.00 HST
Admin-Copies-Single sided 11" $0.25 $0.25 Included
Admin-Copies -Double sided 11" $0.35 $0.35 Included
Advertising -Memorial Arena Board Back Lit $1 000.00 $1 020.00 HST
Advertising -Memorial Arena Board $650.00 $663.00 HST
Advertisina -Communitv Arena Board $400.00 $408.00 HST
Advertising -Ice Re-Surfacer -Side $500.00 $510.00 HST
Advertisinq -Ice Re-Surfacer -Top $1 000.00 $1 020.00 HST
Advertising -Brochure 1/8 page $100.00 $102.00 HST
Advertisina -Brochure 1/4 paqe $175.00 $178.50 HST
Advertising -Brochure 1/2 page $300.00 $306.00 HST
Advertising -Brochure Full page $600.00 $612.00 HST
Advertisina -Miscellaneous $100.00 $102.00 HST
Advertising -Digital Ad Set up $20.00 $20.00 HST
Advertisina -Diaital Ad -Monthly( min. 3 mos terml $50.00 $50.00 Hst
Advertising -Digital Ad -Tournament/Special Events $50.00 $50.00 HST
Advertisina -Fence -Per Season $100.00 $102.00 HST
Advertising Fence -Per Year $220.00 $224.40 HST
Baas of Ice $2.50 $2.55 HST
Camping -Non Serviced oer site $30.00 $30.60 HST
Camping -Serviced per site $50.00 $51.00 HST
Memorial Tree $500.00 $510.00 Included
Memorial Bench $1,000.00 $1,020.00 Included
)
G:\Rates & Fees\Rates & Fees 2014-Bylaw 1/16/2014
r -
I Item 2013 Fee 2014 Fee Tax Notes I
Business License Inspection 75.00 75.00 none
ee <u cunuuc< any reque,.eu nspec,ron auove wa
Is In compliance with the Fire Code at initial
Inspection (50.00) (50.00) HST Credit
suosequent nspec•rons ouowrny ure
Fee to conduct each required re-lnspection alter one second. Fee charged to registered
verification re-inspection same as original same as original HST owner.
Residential Carbon Monoxide or smoke detectors left HST, If not
with a homeowner on loan 50.00 50.00 returned
Fire department approval as part of a Demolition
Permit issued by the Building Department. 100.00 100.00 HST
ee to rev ew an appucatron or a 11cence to se11
Recreational Fireworks including a site inspection
and review of Fire Safety Plan 150.00 150.00 HST
ee tO revrew an app rca ron or a rcence tO conouu
a Pyrotechnics display including a site inspection
and review of Fire Safety Plan 150.00 150.00 HST
Fee to issue open air burn permit 100.00 100.00 HST
Fee to review a fire safety plan excluding any such
review required as part of a property Inspection for
which a fee has been set in this by-law. 50.00 50.00 HST
ee tO revrew anaror approve a Leve 1 KISK
Management Plan as part of an application to the
TSSA for a licence to store propane. 300.00 300.00 HST
Fee to review and/or approve a Level 2 Risk ·~· ":
Management Plan as part of an application to the costs to retain a 3rd
TSSA for a licence to store propane $750 plus actual costs to part engineer or
retain a 3rd part engineer other firm if
or other firm if required. required. HST
) Fee for facilitating fire safety training 100.00 100.00 HST plus cost of materials
ees w acr 1 a e puo11c eaucatron presema rons,
station tours, and lectures for non-resident
organizations and individuals 50.00 50.00 HST plus cost of materials
ee to rec arge se~r-con amea oreat:nmg a1r
cyclinders 30.00 30.00 HST
ee to recnarge serr-comarneo oreamrng arr
cylinders, under a special agreement with SWOX to increase by $100 each year through
and Bayham Fire Depts 1,100.00 1,200.00 HST to 2015
Kentar or rramrng Koom (excruorng emergency
services) 200.00 200.00 HST
G:\Rates & Fees\Rates & Fees 2014 ·Bylaw 1/16/2014
..._.,.
Item 2013 Fee 2014 Fee Tax Notes
Utility NSF Cheque Fee $20.00 $20.00 Changes to rates must be approved by the
THI Board of Directors or OEB
Utility-Account Set Up Fee $30.00 $30.00 plus HST Changes to rates must be approved by the
THI Board of Directors or OEB
Utility-After Hour Reconnect $185.00 $185.00 plus HST Changes to rates must be approved by the
THI Board of Directors or OEB
Utility-During Hours Reconnect $65.00 $65.00 plus HST Changes to rates must be approved by the
THI Board of Directors or OEB
Utility-Generator (100 W) 122/208 $300.00 $300.00 plus HST Changes to rates must be approved by the
THI Board of Directors or OEB
Utility-Generator (125 W) 347/600 $400.00 $400.00 plus HST Changes to rates must be approved by the
THI Board of Directors or OEB
Utility-Interval Meter $1,100.00 $1,100.00 plus HST Changes to rates must be approved by the
THI Board of Directors or OEB
Utility-Labour $43.10 $43.10 plus HST Changes to rates must be approved by the
THI Board of Directors or OEB
Utility-Miscellaneous Materials Mark Up $0.25 $0.25 plus HST Changes to rates must be approved by the
THI Board of Directors or OEB
Utility-Pole Rental -30ft $1.50 $1.50 plus HST Changes to rates must be approved by the
THI Board of Directors or OEB
Utility-Pole Rental -35ft $2.25 $2.25 plus HST Changes to rates must be approved by the
THI Board of Directors or OEB
Utility-Sentinal Light Rental -150 W $3.75 $3.75 plus HST Changes to rates must be approved by the
THI Board of Directors or OEB
Utility-Sentinal Light Rental-175 W $3.75 $3.75 plus HST Changes to rates must be approved by the
THI Board of Directors or OEB
Utility-Sentinal Light Rental -250 W $4.00 $4.00 plus HST Changes to rates must be approved by the
THI Board of Directors or OEB
Utility-Sentinal Light Rental -400 W $4.00 $4.00 plus HST Changes to rates must be approved by the
THI Board of Directors or OEB
Utility-Sentinal Light Rental -70 W $3.50 $3.50 plus HST Changes to rates must be approved by the
THI Board of Directors or OEB
n
Item 2013 Fee 2014 Fee Tax Notes
Museum
Museum-Admission-Adult 5.00 5.00 none
Museum-Admission-Annual-Family Rate 45.00 45.00
none
Museum-Admission-Annual-Individual 20.00 20.00
none
Museum-Admission-Child 2.00 2.00 none
Museum-Admission-Family Rate 10.00 10.00 none
Museum-Admission-Group Rate 4.00 4.00 none
Museum-Admission-Senior 4.50 4.50 none
Museu m-Ad mission-Student 3.00 3.00 none
Museum-Education Programs-Students 2.50 2.50
none
Museum-Permission Fees-Personal Use 2.00 2.00
HST
Museum-Permission Fees-Pubication 5.00 5.00
Use HST
Museum-Rentals-Audio Visual
Equipment-Corporate HST
Museum-Rentals-Grounds & Gardens 50.00 50.00
) HST
Museum-Rentals-Grounds & Gardens-50.00 50.00
Corporate HST
Museum-Rentals-Kitchen 25.00 25.00 HST
Museum-Rentals-Kitchen -Corporate 35.00 35.00
HST
Museum-Rentals-Program Room 50.00 50.00 HST
Museum-Rentals-Program Room 75.00 75.00 HST
Museum-Rentals-Program Room-75.00 75.00
Corporate HST
Museum-Rentals-Program Room-100.00 100.00
Corporate HST
Museum-Rentals-Tour Surcharge-100.00 100.00
Groups 100-150 none
Museum-Rentals-Tour Surcharge-60.00 60.00
Groups 25-50 none
Museum-Rentals-Tour Surcharge-75.00 75.00
Groups 51-100 none
Museum-Seasonal Childrens Programs 20.00 20.00
none
Museum-Seasonal Childrens Programs-18.00 18.00
2nd Child none
Museum-Slide Show Presentations-Off 40.00 40.00
Site none
Museum-Slide Show Presentations-On 30.00 30.00
Site none
Museum-Special Exhibit Rates 2.50 2.50 none
'-.-)
2013 2013 2014 2014
Item B . 1 F Perpetual 2013 Fee B . 1 F Perpetual 2014 Fee Tax Notes
una ee Care Fee una ee Care Fee
Interment Rights
Grave 10 x 4 381.92 254.62 636.54 389.56 259.71 649.27 HST
Infant Grave 3X3 127.31 84.87 212.18 129.86 86.56 216.42 HST
Cremation Grave 3x3 305.91 203.94 509.85 312.03 208.02 520.05 HST
Columbarium Niche 1,481.14 268.86 1,750.00 1,510.76 274.24 1,785.00 HST
Cemetery Services
Cemeteries Regulation Unit -burial 11.00 --11.00 NO HST Increases to $12 as
and cremation fee (set by Gov't.) of July 1, 2014
Columbarium Niche Open/Close 237.93 --242.69 HST
Adult Interment 741.60 741.60 796.43 -796.43 HST
Child/ Infant Interment 291.49 291.49 297.32 -297.32 HST (length is 5' or less)
Cremated Remains Interment Infant 291.49 291.49 297.32 -297.32 HST
Cremated Remains Interment Adult 397.58 397.58 445.53 -445.53 HST
Statutory Holidays -Funeral Fee 257.50 --262.65 HST
Disinterment/Exhumation-Relocation 2,015.71 --2,056.02 HST in Same Cemetery-Adult Casket
Disinterment/Exhumation-Relocation
in Same Cemetery-Adult Casket in 1,750.00 --1,785.00 HST
V;tlllt
Disinterment/Exhumation-Relocation 1,803.53 --1,839.60 HST in Another Cemetery-Adult Casket
Disinterment/Exhumation-Relocation
in Another Cemetery-Adult Casket in 1,539.85 --1,570.65 HST
V;tlllt
Disinterment/Exhumation-Child Casket 822.41 HST (length is 5' or less)
Disinterment/Exhumation-Child/Infant 297.32 HST Cremains
Marker/Foundation Services
Preparation of Foundations for Upright 17.00 --17.34 HST per cubic foot
Monument (5' deoth)
Setting Veteran Standing Monument 185.40 --189.11 HST
Marker Setting -minimum charge 158.62 --161.79 HST
Marker Setting -no concrete 26.78 --27.32 HST
\ I
THE CORPORATION OFTHETOWN OFTIU.SONBURG
BY-LAW NUMBER 3792
A BY-LAW to Authorize an Agreement Between the COrporation of the Town of Tillson burg and Toshiba of
canada Limited.
WHEREAS the Corporation of the Town ofTillsonburg deems it necessary and expedient to enter into an
agreement with Toshiba of Canada Limited;
THEREFORE the Council of the Town of Tillson burg enacts as follows:
1. THAT the Agreement attached hereto as Schedule "A" forms part of this by-law;
2. THAT the Mayor and Clerk be hereby authorized to execute the attached agreement marked as
Schedule "A" on behalf of the Corporation of the Town ofTillsonburg.
This by-law shall come into force and take effect immediately after the final passing hereof.
READ A FIRST AND SECOND TIME THIS 27~ DAY OF JANUARY, 2014.
READ A THIRD AND FINAL TIME AND PASSED THIS 27~ DAY OF JANUARY, 2014.
MAYOR-John Lesslf
CLERK-Donna Wilson
January 27, 2014
Dear Toshiba of Canada Limited:
This constitutes a Letter of Intent to enable Town of Tillson burg to contract for the
supply and installation of digital multi-functional equipment for a period of 48 months
from the date of installation to replace the existing 'fleet' in accordance with terms and
conditions as outlined in the REQUEST FOR PROPOSAL-MULTI-FUNCTION
PHOTOCOPIERS issued by The City of Woodstock, The Town of Tillsonburg, and
County of Oxford on November 12, 2013 and Toshiba of Canada Limited's (Toshiba)
responding proposal and any supplementary clarifications. The pricing model chosen for
this contract will be the lease plus service model billed monthly on a summary invoice.
In addition, the following terms and conditions will also apply to the contract:
Complete maintenance and ongoing support for each piece of equipment is required.
Toshiba will ensure that all equipment is in good working order at all times and will
promptly repair and or replace any equipment as required.
OE Canada Inc. will be your single point of contact for service calls for all units supplied
by Toshiba.
When a service call is placed the County and its participating agencies require 4 hour
average on site service response during regular business hours, Monday-Friday 8:30
a.m.-4:30 p.m. (excluding weekends and statutory holidays).
a) When a service call is performed, OE Canada's maintenance personnel
shall thoroughly clean the work area and properly dispose of any discarded
materials after servicing the equipment.
b) Service centers must be the manufacturer's authorized service
representative for the equipment. The Contractor shall keep the operation under
their control and shall not assign, transfer or sublet any portion
c) It is a condition of the contract that the equipment's performance should
meet or exceed the performance standard offered in this Tender for the duration
of the contract.
d) In the unlikely event that performance standards are not being met the
Town or its agencies are to contact Toshiba in writing to indicate the performance
standard that is not being met. Toshiba will then have 30 days to rectify the
problem. If after 30 days the problem has not been resolved then the Town or its
agencies will have the right to have affected device replace with a like for like
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 3793
BEING A BY-LAW to confirm the proceedings of Council at its meetings held on the 2ih day of
January, 2014
WHEREAS Section 5 {1) of the Municipal Act, 2001, as amended, provides that the powers of a
municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act 2001, as amended, provides that municipal
powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of
Tillsonburg at this meeting be confirmed and adopted by by-law;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF
TILLSON BURG ENACTS AS FOLLOWS:
1. All actions of the Council of The Corporation of the Town of Tillsonburg at its special meeting
and regular meeting held on January 27, 2014, with respect to every report, motion, by-law, or
other action passed and taken by the Council, including the exercise of natural person powers,
are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied
in this or a separate by-law.
2. The Mayor and Clerk are authorized and directed to do all the things necessary to give effect to
the action of the Council of The Corporation of the Town of Tillsonburg referred to in the
preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in
that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg.
4. This by-law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 21'' DAY OF JANUARY, 2014.
READ A THIRD AND FINAL TIME AND PASSED THIS 21'' DAY OF JANUARY, 2014.
MAYOR-John Lessif
TOWN CLERK-Donna Wilson
\
COUNCIL RESOLUTION
AGENDA ITEM NO.: __ _ Date: January 27, 2014
RESOLUTION NO.: 1
MOVED BY:
THAT the Agenda as prepared for the Council Meeting of January 27, 2014, be adopted.
0' Carried
D Recorded
Vote
D Defeated D Deferred D Tabled
-f::-_ Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: __ _ Date: January 27. 2014
RESOLUTION NO.: 2
MOVED BY: (."'/ &~
SECONDED BY: ,6 ,~ -
THAT Council move into Closed Session, to consider:
Matters relating to a proposed or pending acquisition or disposition of land by the municipality
or local board (Airport Land),
Matters in respect of which a council, board, committee or other body may hold a closed
meeting under another Act (Hydro Board).
D Recorded
Vote
D Defeated D Deferred D Tabled
¥Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: __ _ Date: January 27, 2014
RESOLUTION NO.:
MOVED BY:
THAT the Minutes ofthe Council Meeting of January 13, 2014 be approved.
~arried
D Recorded
Vote
D Defeated D Deferred D Tabled
L Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: _4-'---Date: January 27, 2014
RESOLUTION NO.: 4
MOVEDBY: ~ L
SECONDED BY: ~;///0---
THAT the Town of Tillson burg Committee of Adjustment approve Application File A 01/14,
submitted by Performance Communities Realty Inc. for lands described as Lot 8, Plan 41M-286
in the Town of Tillsonburg as it relates to:
1. Relief from Section 7.2, Low Density Residential Type 2 Zone Provisions (R2)-Lot Coverage,
to increase the maximum permitted lot coverage from 40% to 42% to facilitate the construction
of a single detached dwelling, Subject to the following conditions:
i) A building permit for the single detached dwelling shall be issued within one year of the date
ofthe Committee's decision.
/ D Carried
D Recorded
Vote
D Defeated D Deferred D Tabled
__ql.Movo''' '"'"'''
COUNCIL RESOLUTION
AGENDA ITEM NO.: 10 Date: January 27, 2014
RESOLUTION NO.: 5
MOVED BY:
That Council adopt the following resolution regarding the proposed OPP Billing Model:
"WHEREAS the Town ofTillsonburg will experience approximately an 8% increase in 2014 OPP
costs which will result in an additional cost of about $256,305 and a 2.06% increase in the Town
ofTillsonburg Tax Levy;
AND WHEREAS the average cost per household (HH) in Ontario is approximately $360 and the
Town of Tillsonburg's cost/HH was $503.15;
AND WHEREAS the Town ofTillsonburg's projected 2015 projected costs would be reduced by
nearly $1,019,000 under the proposed billing mode indicating that the Town of Tillson burg,
under the stated principles of fairness and transparency has been overpaying OPP costs by
many millions of dollars in the past years;
NOW THEREFORE BE IT RESOLVED THAT the Ministry of Community Safety and Correctional
Services and the Ontario Provincial Police be strongly encouraged to adhere to the principles
outlined at the Community engagement sessions and implement, effective January 1, 2015 the
new OPP Municipal Policing Billing Model as presented at the regional engagement sessions;
AND THAT the Ministry of Municipal Affairs be requested not to reduce the OMPF funding until
the OPP Police Billing Model is finalized."
D Recorded
Vote
D Defeated D Deferred D Tabled
¥Mayor's Initials
AGENDA ITEM NO.: 11
RESOLUTION NO~
MOVED BY: . 1/J/Ut'v
COUNCIL RESOLUTION
SECONDED BY: -~_:::;:~;2~""'~::::=:::::. ___ _
THAT Council receive Report CL 14-06, Easement Agreements;
Date: January 27, 2014
AND THAT Council authorize the Mayor and Clerk to enter into easement agreements from
time to time as required.
D Recorded
Vote
D Defeated D Deferred D Tabled
*Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: 12 Date: January 27, 2014
MOVED BY:
SECONDED BY: --~~~~==---
THAT Council receive Report CL 14-07, Parking Levy Relief;
AND THAT Council authorize relief from the parking levy for 14 McKenzie Street.
D Recorded
Vote
,--
f".;'rv\ /:gv-..I(Jf{\ ~ IV ~I\ I L.:t
PG-l'i 1... ~_,-.)'(~ ~)(G::Wl-f1l D<-....LJ A ,vO
D Defeated D Deferred D Tabled
COUNCIL RESOLUTION
AGENDA ITEM NO.: 13 Date: January 27, 2014
RESOLUTION NO.: 8
MOVED BY:
THAT Council receive Report DCS 14-08, Industrial Lands Agricultural Tender as information.
D
Carried
Recorded
Vote
D Defeated D Deferred D Tabled
£Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: 14 Date: January 27. 2014
RESOLUTION NO.: 9
MOVED BY: 'JtC;Ji_ SECONDED BY:----------~~~-------
THAT Council receives report FIN 14-05, Photocopier RFP Results;
AND THAT the supply of photocopiers be placed with Toshiba of Canada Limited;
AND THAT By-Law 3792 be brought forward for Council consideration.
D Recorded
Vote
D Defeated D Deferred D Tabled
COUNCIL RESOLUTION
AGENDA ITEM NO.: 15 Date: January 27, 2014
7
RESOLUTION NO.: 10
::::::::BY: __ b.....,_~"'/'-~--+-------
THAT the 2014 Business Plans and Budget presentation be received as in~ormation; p 9) 1}\r,._/
7
AND :HAT the 2014 Business Plans and Budget in the amount of $12,661,037 b~ rrised from
taxat1on; htJc 1uo,t:oo.-"' 71c o,·"~"'~ w ,zc-r,·w,-d )~ ~aJ()
AND THAT a by-law to adopt the 2014 Business Plans and Budget be brought '(Cward for
Council consideration.
D Recorded
Vote
o Defeated o Deferred 0 Tabled
~yor's Initials
Recorded Vote:
NAME VOTE IN FAVOUR VOTE AGAINST
Mayor Lessif X
Councillor Rose hart X
Councillor Stephenson X
Deputy Mayor Renaud X
Councillor Beres X
Councillor Klein X
The recorded vote reflects the vote is _ _,6'-_in favour of the Motion and
Motion.
The motion is "Carried"
0 against the
COUNCil RESOlUTION
AGENDA ITEM NO.: 16 Date: January 27, 2014
RESOLUTION NO.:
MOVED BY:
THAT Council receive Report CL 14-04, Rates & Fees;
AND THAT a by-law to establish Rates & Fees for 2014 be brought forward for council
consideration.
~rried
D Recorded
Vote
D Defeated D Deferred D Tabled
~Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: 19 Date: January 27. 2014
RESOLUTION NO.: 12
MOVED BY:
THAT Council receive Report FIN 14-04, Property Tax Rate Comparison, Report DCS 14-07,
Budget Comparison, and Report OPS 14-01, Roads Capital Update as information.
/
Gcarried
D Recorded
Vote
D Defeated D Deferred D Tabled
~Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: 22 Date: January 27, 2014
RESOLUTION NO.:~A' .
MOVED BY: ( yYlVzA.
SECONDED BY: --~__2~~==-,~=::::'_ __ _
THAT By-Law 3791, to adopt a Schedule of Fees for certain Municipal applications, service and
permits,
By-Law 3792, to Authorize an Agreement Between the Corporation of the Town of Tillson burg
and Toshiba of Canada Limited,
By-Law 3794, to adopt the estimated expenditure for the year 2014, and
By-Law 3793, to confirm the proceedings of Council at its meetings held on the 27th day of
January, 2014,
be read for a first and second time and this constitutes the first and second reading thereof.
D Recorded
Vote
D Defeated D Deferred D Tabled
~ayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: 22 Date: January 27, 2014
RESOLUTION NO.:
MOVED BY:
SECONDED BY: ---~~~~==9=====~-
THAT By-Law 3791, to adopt a Schedule of Fees for certain Municipal applications, service and
permits,
By-Law 3792, to Authorize an Agreement Between the Corporation of the Town of Tillson burg
and Toshiba of Canada Limited,
By-Law 3794, to adopt the estimated expenditure for the year 2014, and
By-Law 3793, to confirm the proceedings of Council at its meetings held on the 27th day of
January, 2014,
be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign
the same, and place the Corporate Seal thereunto.
D Recorded
Vote
D Defeated D Deferred D Tabled
~Mayor's Initials
)
)
November 27, 2013
Town Tillsonbu rg see the potential voir le potentief
10 Lisgar Ave, Tillson burg ON N4G SAS
To Whom It May Concern:
April 2, 2014, marks a historic d ay in Canada for the autism community. For the second year,
Canadians will officially recognize World Autism Awareness Day.
As a means of increasing public awareness about Autism Spectrum Disorder (ASD) and the
day-to-day issues fa ced by people with autism and their families, Autism Ontario is inviting
municipalities across the province to raise awareness of ASD by participating in our 2014 "Raise
the Flag" campaign.
By officially proclaiming April 2, 2014 as World Autism Awareness Day and participating in
Autism Ontario's "Raise the Flag" campaign, your message to the people and families affected
by ASD living in your community and province-wide is loud and clear that their struggles
matter to all Ontarians.
Autism Ontario is the leading source of information on autism and one of the largest collective
voices representing the autism community in Ontario. Today, 1 in 94 children are diagnosed
with autism in Canada. Through improved public awareness, Autism Ontario strives to
increase opportunities and acceptance for over 100 000 people living w ith Autism Spectrum
Disorder in Ontario, ensuring that each person w ith ASD is provided the means to achieve
quality of life as a respected member of society.
If your community is interested in supporting autism awareness by participating in Autism
Ontario's "Raise the Flag" campaign on April 2, 2014, please register your municipality at
www.raisetheflagforautism.com or email us at Natasha@autismontario.com
For questions regarding participation, please contact Autism Ontario at 1-800-472-7789 and ask
to speak with Natasha Bowes (x233) or Shane Cunningham (x223).
Sincerely,
_0o.t<v.,~ ~
Natasha Bowes
Fundraising Coordinator
)
THE CITY OF WINDSOR
COUNCIL SERVICES DEPARTMENT
February I 0, 2014
The Corporation of the Town ofTillsonburg
200 Broadway,
2 nd Floor,
Tillsonburg, ON N4G SA 7
Dear Ms Wilson:
RF.CEIV:.D
rEB 1 'L iu1/,
VALERIE CRITCHLEY
C ITY C LERK
IN RE I'LY, PLEASE REFER
TO ouRMM~~661 ------
Thank you for your letter dated January 29, 20 14 respecting the resolution of the Town of
Tillsonburg concerning OPP Billing Model Resolution.
Windsor City Council does not entertain requests from persons, organizations,
associations and other municipal governments to endorse reso lutions in accordance with
its Procedure By-law.
I note that your resolution has been forwarded to the appropriate Provincial Association
for consideration.
Yours very truly,
Valerie Critchl ey
City Clerk
bl
350 City Hall Square West • City Hall • Windsor, Ontario • N9A 6Sl
E-mail: clerks@city.windsor.on.ca • Tel: (519)255-6211 • Fax: (519)255-6868
OPP Billing Model Resolution
Nunno, Kathie
to:
azinuner@tillsonburg.ca
03/24/14 03:51 PM
Hide Details
From: "Nunno, Kathie" <Kathie.Nunno@grey.ca>
To: "azimmer@tillsonburg.ca" <azimmer@tillsonburg.ca>,
Good afternoon:
Page I of I
At the January 9, 2014 session of Grey County Council, your email correspondence dated December 11, 2014,
was received through motion CCOS-14.
Thank you and have a Grey't Day.
Kathie Nunno
Administrative Assistant
Grey County
595 9th Avenue East
Owen Sound, ON N4K 3E3
Phone: +1 519-372-0219 ext. 1223
Fax: +1 519-376-8998
Kathie. Nunno@grey.ca
http://www.grey.ca
) http://www.visitgrey.ca
http://www.greyroots.com
C Orey. ounry
Colour It Your Way ·
file:/ I /C:/U sers/D EWilsonl AppData/Local/Temp/notesD39658/~web281 O.htm 3/24/14
)icipality of Hastings Highlands
33011 Hwy 62 N
Box 130
Maynooth, ON
KOL 2SO
Vivian Bloom
Mayor
)
Municipality or
HASTINGS HIGHLANDS
Marcfz. 5, 2014
Tfz.e Corporation of tfz.e Town of Ti{fsonEurg
Coryorate Office
200 'Broaaway, 2"<i", ]'{oar
Ti{fsonEurg, Ontario
:N49 5Jt7
Vear Sir/Maaam:
Municipal Office
Tel: 613-338-281 1
Fax: 613-338-3292
Toll Free: 1-877-338-2818
Email: office@hastingshighlands.ca
Jtt an oyen meeting of Counci{ of tfz.e Municiyafity of J-{astings
J-{igfz.{andS fz.e{c( on ]'eEruary 19, 2014, tfz.e fo{{owing reso{ution
was yroyer{y movea seconaea ana _passed":
'Robinson/'Roberts: (101-2014)
TJ-{JtT Counci{ su_pyort tfz.e Town of 'Ti{fsonEurg in yrinci_p{e tfiat
tfz.e Ministry of Community Safety ana Correctiona{ Services ana
tfz.e Ontario Provincia{ Pofice Ee strong{y encouragea to aafz.ere
to tfz.e yrinciy{es outfinea at tfz.e Community engagement sessions
ana irn_p{ement, effective january 1, 2015, tfz.e new OPP
Munici_pa{ 'Bi{fing Moae{ as _presentee( at tfie regiona{
engagem,ent sessions; ana
TJ-{JtT tfz.e Ministry of Munici_pa{ Jtffairs Ge requestea not to
reauce tfz.e OMP]' funding unti{ tfz.e O'PP Pofice 'Bi{fing mode{ is
finafizecf.
Yours tru{y,
~
'Brenaa Prentice
Jtcting C{erk
()
)
)
CITY HALL
70 COLLIER STREET
TEL. (705) 726-4242
FAX (705) 739-4243
February 11, 2014
Donna Wilson, Town Clerk
200 Broadway, 2"d Floor
Tillsonburg, ON N4G 5A7
The City of
BARRIE
THE CORPORATION OF THE CITY OF BARRIE
City Clerk's Office
"Committed to Service Excellence"
Reference: Council Resolution-OPP Billing Model Resolution
Dear Ms. Wilson,
P.O. BOX 400
BARRIE, ONTARIO
L4M 4T5
File: A16
Thank you for your correspondence dated January 29, 2014 regarding the above mentioned
matter.
Please be advised that your letter was circulated to City Council on February 3, 2014 for their
information and no action was taken.
If you have any questions, please do not hesitate to contact the undersigned,
lpearson@barrie.ca or (705) 739-4204, ext. 4367
va"Z}'"Iy, ()
· ~ fcdc•J-'r--/
isa Pearson
Committee & Print Supervisor
LP/st
The Corporation of the Municipality of Brockton
No. 14-05-o% Session: March 10. 2014
Moved By: c_k Aa /2 ~fSeconded By: 0-cff lJ~-fu
That the Council of the Municipality of Brockton supports the Resolution from the Town of
Tillsonburg, supporting the new billing model for OPP municipal policing services.
And further that a copy of this motion of support be forwarded to Lisa Thompson, MPP Huron
Bruce and to the Minister of Community Safety and Correctional Services.
MEMBER OF COUNCIL YEA NAY
ANSTETT, Roland
GIBBONS, Anne-Louise CARRIED
HUTCHEON, Kym
INGLIS, David
PEABODY, Christopher DEFEATED
REIDL. Charles
WHITE, Jeff
TOTALS
ri')
Page I of I
c . ' •• Municipality of Brockton Resolution 14-05-046-Support Town ofTillsonburg Resolution-New OPP Billing
['111 ) Model (Mar I 0, 20 140) \,"'ef Brandy Patterson
-to:
dewilson@tillsonburg.ca
03/12/14 09:56AM
Hide Details
From: Brandy Patterson <bpatterson@brockton.ca>
To: "dewilson@tillsonburg.ca" <dewilson@tillsonburg.ca>,
I Attachment
Municipality of Brockton Resolution 14-05-046-Support Town ofTillsonburg Resolution-New OPP Billing Model (Mar I 0, 20 140).pdf
Hello Donna,
I am writing to inform you that Municipality of Brockton Resolution 14-05-046-Support Town of Tillson burg Resolution-New OPP
Billing Model was passed at the March 10, 2014 meeting of Brockton Council. The resolution is attached for your reference.
Thank you,
Brandy
Brandy Patterson, MA
Deputy Cll'rk & Execulin! Assi~lant
hpc1ttcrson@brockton.ca I 519-881-2223 Ext 24
Municipality of Brockton
We'd love the pleasure of your company
100 Scott Street, Box 68 Walkerton, ON NOG 2VO
519-881-2223 Ext. 24 I Toll Free: 1-877-885-8084 I Fax: 519-881-2991
Visit us online at brockton.cn, check us out on Facebook, & follow us on Twitter
This int't'l nwlwn is din'rlt>d in ronfilll'lll'l' ~uley hl the Jll'n<ln n<mwtl ali<Wl' <Hld m.ty rontdtn nlnftckntinl and/ot privill·~l·rl rnat<:rial Tilts inf<lt·matton may not ot!wn\'N•lw
d i<;t rtbutt·d , rupit•d or d t5rlosed II y<Ht h<J\ <' recct\'('d th ts enlall in l'rror. pk,Jst~ not ily tht' st·ndt-r int tnl'd idtcly via a n•t um t•mail and dl'_~t n•y lhl' IH"t~inal tw:s>agl'. Th<~nl(
.vou h>r your CIHJfWr<ttiutt
file:/ I IC :IU sers/D EWilson/ A ppData/LocaVT emp/notesD 3 965 8/ -we b5 4 3 4 .htm 3/12/14
)
)
LEGAL SERVICES/CLERK'S DEPARTMENT
789 Broadway Street, Box 3000
Wyoming , ON NON 1TO
Telephone: 519 845-0801
Toll-Free: 1 866 324-6912
COUNTY OF Fax: 519 845-0818
LAMBTON www.lambtononline.ca
March 19, 2014
The Corporation of the Town of Tillsonburg
200 Broadway 2nd floor
Tillsonburg, ON N5G 5A7
Attn: Donna Wilson, Town Clerk
Dear Ms. Wilson:
Re: OPP New Billing Model
Please be informed that at its regular meeting of March 05, 2014 Lambton County
Council received and filed your correspondence # CC 03-12-14.
Motion #8: Foubister/Weber: "That correspondence CC 03-08-14, CC 03-09-
14, CC 03-10-14, CC 03-11-14, CC 03-12-14 and CC 03-13-14 be received and
filed.
Please do not hesitate to contact me should you require anything further.
Sincerely,
()p
David Cribbs
County Clerk
Encl: Correspondence# 03-12-14
Cariug<? q rowiug<? Inrwvative
Carried."
)
J
)
The Corporation of the Town of Tlllsonburg
January 29, 2014
Honourable Kathleen Wynne
Premier of Ontario
Room 281, Main legislative Bulldtng,
Toronto, ON M7A 1Z8
RE: COUNCIL Resolution-OPP Bllllns Model Resolution
At the Tillsonburg Town Council Meeting of January 27, 2014, Council passed the followmg resolution:
THAT Council adopt the {olfowmg resolution regarding the proposed OPP Btffing Model
"WHEREAS the Town of Tillsonburg will expenence approximately an 8!11; increase in 2014 OPP costs
whtch will result in an additional cmt of about $256,305 and o 1.0616 mcrease in the Town of Tilllonburg
TaK Levy,
AND WHEREAS the average cost per household (HH) in Ontario is approximately $360 and the Town of
Tillson burg's cost/HH was $503.15;
AND WHEREAS the Town of Tlllsonburg's projectrd 2015 prOJected cost~ would bt> reduced by nearly
$1,019,000 under the proposed bJI/ing mode indicating that the Town of Tillsonburg, under the stated
prinetples of fairness and transparency has been overpaying OPP casts by many mrllions of dollars In the
post years;
NOW THEREFORE BE IT RESOLVtD THAT the Mlntstry of Community Safety and Correctional Services and
the Ontario ProvinCial Police be strongly encouraged co adhere to the princrples outlined at thP
Community engagement sessions and rmplement, elfectrve January J, 201 5 the new OPP Mumcipot
Policing Billing Model as presented at the regional engagement sessions;
AND THAT the Ministry of MuniCipal Affairs be requested not to reduce the OMPF funding until the OPP
Police Bi/llng Model is finalized'
AND THAT this resolution be forwarded to the Honourable Kathleen Wynne, Premier of Ontorto,
Honourable Medeieine Meilleur, Minister of Community Safety & Correctional Services, Honourable Lindo
Jeffrey, Minister of Municipal Affairs, Honourablr Charles Sousa, Minister of Finance, Tim Hudak, Leader
of the Progress1ve Conservative Party, Andrea Horwath, Leader of the NDP Party, and Ernie Hardeman,
MPP "
CORPORATE OFFICE
200 Broadway, 2"1 Floor, Tilbonburg. Ontario, N4G 5A7, Telephone (S 19) 688·3009, Fax (519) 842·9HI
www.lillsonburg.ca
Page 28 of 246
If you have any questions, please do not hesitate to contact me at 519·688·3009 Ext. 3224
Regards,
~~
Donna Wilson
Town Clerk
Town ofTIIIsonburs
cc: Honourable Medeleine Meilleur, Minister of Community Safety & Correctional Services
Honourable Undaleffrey, Minister of Municipal Affairs
Honourable Charles Sousa, MJnister of Finance
Tim Hudak, Leader of the Progressive Conservative Party
Andrea Horwath, Leader of the NOP Party
Emle Hardeman, MPP
Russ Powers, President Association of Municipalities of Ontario (AMO)
Rick Philbin, Bureau Commander, Municipal Policing Bureau, Ontario Provinctal Police
Fred Kaustinen, E"ecutive Oirector, OAPSB
All municipalities In Ontario
CORPORATE OFFICE
200 Broadway, 2'' Floor, Tillsonburg, Ontario, N40 5A 7, Telephone (519) 688·3009, Fax (519) 842·9431
www.cillsonburg.ca
Page 29 of 246
)
)
LEGAL SERVICES/CLERK'S DEPARTMENT
789 Broadway Street, Box 3000
Wyoming, ON NON 1TO
Telephone: 519 845-0801
Toll-Free: 1 866 324-6912
COUNTY OF Fax: 519 845-0818
LAMBTON www.lambtononline.ca
March 19, 2014
The Corporation of the Town of Tillsonburg
200 Broadway 2nd floor
Tillsonburg, ON N5G 5A7
Attn: Donna Wilson, Town Clerk
Dear Ms. Wilson:
Re: OPP New Billing Model
Please be informed that at its regular meeting of March 05, 2014 Lambton County
Council received and filed your correspondence# CC 02-26-14(b).
Motion #17: Bilton/Bradley: "That Correspondence items CC 02-26-14 and CC
02-26-14(b) be received and filed.
Carried."
Please do not hesitate to contact me should you require anything further.
County Clerk
Encl: Correspondence# 02-26-14(b)
Carino<? qrow,:nn<? Iwwvative
The Corporation of the Town of Tlllsonburg
January 29, 2014
Honourable Kathleen Wynne
Premle1 of Ontario
Room 2Bt Main Legll}lative SulldmJ.,
Toronto, ON M7A lZB
RE: COUNCit Rer.olutlon-OPP BI!!Jn: MCM:!:I Re~olut!cn
At the Tillsonburg Town Council Mt>eting of January 27, 2014, Co until passed the following resolutton
THA r Coun'il adopt the following rEsolution regarding the proposed OPP Biffing Model
"WHEREAS the Town of Tillsonbur!J wlll experience approximately an 8" increase in 2014 OPP costs
whiCh w11/ result in an addttiOnal cost of about S256,305 and a 2.06" mcrease in the Town of Ti/l1anburg
Tax Levy,
AND WHEREAS the overage cost per household (HH) in Ontario ls 11pproxima1e1y $360 and the rown of
Tll/sonburg's cost/HH was 5503.15,
AND WHEREAS the Town of Til/sonburg's projected 2015 proJtcttd costs would be reduu d by nearly
$1,019,000 under the proposed billing mode mdicoting thot the Town of T11/sonburg, under the stated
principles of fairness and transparency has been overpaymg OPP costs by many millions of dollars in the
past years;
NOW THEREFORE BE IT RESOLVED THA Tthe Ministry of Community Safety and Correctional Services and
the Ontono Provinc1al Police be strongly encouraged to adhere to the prmciples outlined at the
Communtty engagement sessions and implement, effect•ve January 1, 2015 the new OPP Mumcipo/
Policing Billing Model os presented at the regional engagement sessions;
AND THAT the Ministry of Municrpal A/fain be> requested not to reduce the OMPF funding until the DPP
Police Billing Model is finalized'
AND THAT this resolution be forwarded to the Honourable Kathleen Wynne, Prtmier of Dntoroo,
Honourable Medeleine Meilleur, Minister of Community Safety & Correctional Services, Honourable Linda
Jeffrey, Minister of Municipal Affairs, Honourable Charles Sousa, Minister of Finance, Tim Hudak, Leader
of the Progressive Conservative Party, Andrea Horwath, Leader of the NDP Party, and Erme Hardeman,
MPP."
CORPORATE OFFICE
200 Broadway, 214 f-loor, Tillsonburg. Ontario, N4G 5A 7, Telephone (S 19} 688-3009, Fax (S 19) 842-9431
WIYw.hllsonburg.ca
Page 244 of 246
If you have any questions, please do not hesitate to contact me at519·688·3009 Ext. 3224
Regards,
~~ ... --
Donna Wilson
Town Clerk
Town of Tillsonburg
cc: Honourable Medeleine Meilleur, Minister of Community Safety & Correctional Services
Honourable linda Jeffrey, Minister of Municipal Affairs
Honourable Charles Sousa, Minister of Finance
Tim Hudak, Leader of the Progressive Conservative Party
Andrea Horwath, leader of the NDP Party
Ernie Hardeman, MPP
Russ Powers, President Association of Municipalities of Ontario (AMO)
Rid< Philbin, Bureau Commander, Municipal Polkfng Bureau, 011tario Provincial Police
Fred Kaustinen, Executive Director, OAPSB
All municipalities fn Ontario
CORPORATE OFFICE
200 Broadway, 2"' Floor, TiiiS<>nburg, On<ario, N40 5A7, Telephone(519) 688·3009, F&K (519) 842-9431
www.tillsonburg.ca
Page 245 of 246
n
)
January 29, 2014
Honourable Kathleen Wynne
Premier of Ontario
Room 281, Main Legislative Building,
Toronto, ON M7A 1Z8
The Corporation of the Town of Tillson burg
RE: COUNCIL Resolution -OPP Billing Model Resolution
At the Tillson burg Town Council Meeting of January 27, 2014, Council passed the following resolution:
THAT Council adopt the following resolution regarding the proposed OPP Billing Model:
"WHEREAS the Town of Tillsonburg will experience approximately an 8% increase in 2014 OPP costs
which will result in an additional cost of about $256,305 and a 2.06% increase in the Town of Tillson burg
Tax Levy;
AND WHEREAS the average cost per household (HH) in Ontario is approximately $360 and the Town of
Tillsonburg's cost/HH was $503.15;
AND WHEREAS the Town of Tillsonburg's projected 2015 projected costs would be reduced by nearly
$1,019,000 under the proposed billing mode indicating that the Town of Tillsonburg, under the stated
principles of fairness and transparency has been overpaying OPP costs by many millions of dollars in the
past years;
NOW THEREFORE BE IT RESOLVED THAT the Ministry of Community Safety and Correctional Services and
the Ontario Provincial Police be strongly encouraged to adhere to the principles outlined at the
Community engagement sessions and implement, effective January 1, 2015 the new OPP Municipal
Policing Billing Model as presented at the regional engagement sessions;
AND THAT the Ministry of Municipal Affairs be requested not to reduce the OMPF funding until the OPP
Police Billing Model is finalized'
AND THAT this resolution be forwarded to the Honourable Kathleen Wynne, Premier of Ontario,
Honourable Medeleine Meilleur, Minister of Community Safety & Correctional Services, Honourable Linda
Jeffrey, Minister of Municipal Affairs, Honourable Charles Sousa, Minister of Finance, Tim Hudak, Leader
of the Progressive Conservative Party, Andrea Horwath, Leader of the NDP Party, and Ernie Hardeman,
MPP."
CORPORATE OFFICE
200 Broadway, 2"d Floor, Tillsonburg, Ontario, N4G SA 7, Telephone (5 19) 688-3009, Fax (5 19) 842-943 1
www. tillsonburg.ca
'
If you have any questions, please do not hesitate to contact me at 519-688-3009 Ext. 3224
Regards,
~~~-----
Donna Wilson
Town Clerk
Town ofTillsonburg
cc: Honourable Medeleine Meilleur, Minister of Community Safety & Correctional Services
Honourable Linda Jeffrey, Minister of Municipal Affairs
Honourable Charles Sousa, Minister of Finance
Tim Hudak, Leader of the Progressive Conservative Party
Andrea Horwath, Leader of the NDP Party
Ernie Hardeman, MPP
Russ Powers, President Association of Municipalities of Ontario (AMO)
Rick Philbin, Bureau Commander, Municipal Policing Bureau, Ontario Provincial Police
Fred Kaustinen, Executive Director, OAPSB
All municipalities in Ontario
CORPORATE OFFICE
200 Broadway, 2nd Floor, Tillsonburg, Ontario, N4G 5A7, Telephone (519) 688-3009, Fax (519) 842-9431
www.tillsonburg.ca
-
TOWN OF TILLSONBURG
) Public Meeting for the Council Meeting of January 27, 2014
Record of Attendance
NAME ADDRESS PHONE E-MAIL
(Please Print) (Including Postal Code)
\ I
Page 1
Notice of Collection
Correspondence intended for Committee and/or Council is generally received as public information, subject to the Municipal Freedom
of Information and Protection of Privacy Act and will be part of the public record.