11082014 Council MINTown of Tillson burg
Minutes of Council
Meeting Date:
Monday August 11, 2014
6:00PM
Council Chambers
Chair: Mayor Dave Beres
lr-
MINUTES: Meeting for the Committee "Open Council"
Review Access: e Public 0 Private
Town'.ofTil;lson.t>urg
C~lJ.~itMeetJ.ng ·.
on·
Monday, Au~~ 1l, 20~4~6t00 PM
Cfjai~~~~
Ofders of the Day:
ATIENDANCE
Mayor Dave Beres
Deputy Mayor Mark Renaud
Councillor Brenda Carroll
Councillor Mel Getty
Councillor Chris Rosehart
Councillor Brian Stephenson
REGRETS
Councillor Marty Klein
Staff:
David Calder, CAO
Donna Wilson, Town Clerk
Darrell Eddington, Director of Finance
Kevin De Leebeeck, Manager of Engineering
Rick Cox, Director of Parks and Recreation Services
Eric Gilbert, Development Planner
Jeff Bunn, Deputy Clerk
CALL TO ORDER
The meeting was called to order at 6:00 p.m.
ADOPTION OF AGENDA
Moved By: Councillor Rosehart Seconded By: Councillor Getty
THAT the Agenda as prepared for the Council Meeting of August 11, 2014, be
adopted.
Carried.
CLOSED MEETING SESSION
081114
Page 1
MINUTES: Meeting for the Committee "Open Council"
Moved By: Councillor Rosehart Seconded By: Councillor Getty
THAT Council move into Closed Session to consider:
1. a proposed or pending acquisition or disposition of land by the municipality or local board
(Broadway).
2. personal matters about an identifiable individual, including municipal or local board employees
(Parks and Recreation Services).
Carried.
MOMENT OF REFLECTION
ITEMS OF PUBLIC INTEREST
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
Mayor Beres declared a disclosure of pecuniary interest for item number 21, as it relates to his business.
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
Minutes of the Meeting of July 14, 2014 Cfl
Moved By: Councillor Getty Seconded By: Councillor Rosehart
THAT the Minutes of the Council Meeting of July 14, 2014, be approved.
Carried.
DELEGATIONS
1. Royal Canadian Legion
Presented By: Robert Marsden, C.E.T. .... ··~
Royal Canadian Legion's Request.pdf
Mr. Marsden was in attendance to seek permission to add "Afghanistan" to the Battle of Honours
already listed on the Town Centre Cenotaph. "Afghanistan" will be located on the west side of the
Cenotaph.
Moved By: Councillor Getty Seconded By: Councillor Rosehart
THAT Council approves the Royal Canadian Legion Branch 153 Tillsonburg's request to add
"Afghanistan" to the Battle of Honours listed on the Town Centre Cenotaph.
Carried.
Page 2
MINUTES: Meeting for the Committee "Open Council"
PUBLIC MEETINGS
The Deputy Mayor assumed the Chair at 6:09p.m.
2. Committee of Adjustment Application A-07/14 (18 Colin Avenue)
Presented By: Eric Gilbert, Development Planner
liD'"'-~ .. lo..
)-
A-07-14 Notice of Public Hearing.pdf Report A07 -14. pdf
Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and presented
Application A-07/14
Opportunity was given for comments and questions.
No one appeared in support, or opposition to the application.
The Committee of Adjustment passed the following resolution:
Moved By: Councillor Stephenson Seconded By: Councillor Carroll
That the Town of Tillsonburg Committee of Adjustment approve Application File A 07/14,
submitted by Ric Leuszler, for lands described as Lot 8, Plan 41M-286 in the Town of Tillsonburg
as it relates to:
1. Relief from Section 7.2, Low Density Residential Type 2 Zone Provisions (R2) -Lot
Coverage, to increase the maximum permitted lot coverage from 42% to 44% to facilitate the
construction of a detached accessory building,
Subject to the following condition:
I. A building permit for the detached accessory building shall be issued within one year of the date
of the Committee's decision.
Carried.
3. Application for Zone Change ZN 7-14-04 (519 Broadway Street)
Presented By: Eric Gilbert, Development Planner
IDL..
)-
Report OP 14-05-7 & ZN 7-14-04.pdf
DilL.. ---;_
Public Notice OP 14-05-7 & ZN 7-14-04 (519 Broadway Street).pdf
Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and presented
Page 3
MINUTES: Meeting for the Committee "Open Council"
Application ZN 7-14-04
Opportunity was given for comments and questions.
Lisa Gilvesy was in attendance to speak as legal council and agent on behalf of the applicant. Ms.
Gilvesy spoke to the desire and benefits to reinvigorate 519 Broadway Street.
Richard Wood of Royal LePage was in attendance to speak as the applicants Real Estate agent.
Mr. Wood shared with Council a review of local real estate opportunities in the area and the
particular property is optimal for the proposed use.
Dr. Gary Nelles spoke to Council in support of his application.
No other person spoke to the matter.
Council defeated the following resolution:
Moved By: Councillor Stephenson Seconded By: Councillor Carroll
THAT Council of the Town of Tillson burg not support the application to amend the Oxford County
Official Plan (File No. OP 14-05-7) as submitted by 2319929 Ontario Inc., for lands located at 519
Broadway Street, in the Town of Tillsonburg to establish a special development policy to permit a
medical centre as an additional permitted use on the Service Commercial designated lands;
AND THAT Council deny the zone change application submitted by 2319929 Ontario Inc.,
whereby the lands described as Part Lot 34, Plan 551, Town of Tillson burg, known municipally as
519 Broadway are to be rezoned from Service Commercial Zone (SC) to Special Service
Commercial Zone (SC-sp).
Defeated.
Council passed the following resolution:
Moved By: Mayor Bares Seconded By: Councillor Stephenson
THAT Council of the Town of Tillsonburg support the application to amend the Oxford County
Official Plan (File No. OP 14-05-7) as submitted by 2319929 Ontario Inc., for lands located at 519
Broadway Street, in the Town of Tillsonburg to establish a special development policy to permit a
medical centre as an additional permitted use on the Service Commercial designated lands;
AND THAT Council approve in principle the zone change application submitted by 2319929
Ontario Inc., whereby the lands described as Part Lot 34, Plan 551, Town of Tillsonburg, known
municipally as 519 Broadway are to be rezoned from Service Commercial Zone (SC) to Special
Service Commercial Zone (SC-sp).
Carried.
Mayor Beres reassumed the Chair at 7:09p.m.
DELEGATIONS
Page4
MINUTES: Meeting for the Committee "Open Council"
Take back the Night
Linda Smith was in attendance to share with Council the "Take back the Night" event that is to be
held in Tillsonburg on September 18, 2014 at 7:00 p.m. at the Tillsonburg Clock Tower. "Take
back the Night" marches are in response to crimes against women, specifically sexual assaults.
INFORMATION ITEMS
4. AMO 2014 Provincial Budget ell
5. Candidate Information Session News Release ~
6. Letter from Ernie Hardeman, M.P.P. Re Update and Invitation CJ
7. The Association for the Protection of Fur-Bearing Animals CJ
8. The College of Physicians and Surgeons of Ontario Re Physician Award Nominations l::J
QUARTERLY REPORTS
9. FIN 14-31 2014 Second Quarter Financial Results [;)
Presented By: Darrell Eddington, Director of Finance
Moved By: Councillor Carroll Seconded By: Councillor Stephenson
THAT Council receives Report FIN 14-31 2014 Second Quarter Financial Results as information.
Carried.
10. FIN 14-32 2014 Second Quarter Finance Department Results [)
Presented By: Darrell Eddington, Director of Finance
Moved By: Councillor Carroll Seconded By: Councillor Stephenson
THAT Council receives Report FIN 14-32 2014 Second Quarter Finance Department Results as
information.
Carried.
11. DCS 14-35 Economic Development Second Quarter Report [3
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MINUTES: Meeting for the Committee "Open Council"
Presented By: David Calder, CAO
Moved By: Deputy Mayor Renaud Seconded By: Councillor Carroll
THAT Council receive Report DCS 14-35 Second Quarter Economic Development Results as
information.
Carried.
12. FRS 14-07 Second Quarter Fire & Rescue Services Results CJ
Presented By: Jeff Smith, Fire Chief
Moved By: Deputy Mayor Renaud Seconded By: Councillor Carroll
THAT Council receives Report FRS 14-07 Second Quarter Fire & Rescue Services Results as
information.
Carried.
13. OPS 14-14 Second Quarter Operations Services Report CJ
Presented By: Kevin De Leebeeck, P.Eng., Manager of Engineering
Moved By: Deputy Mayor Renaud Seconded By: Councillor Carroll
THAT Council receives Report OPS 14-14, Second Quarter Operations Services as information.
Carried.
14. PRS 14-26 Second Quarter 2014 PRS Department Results [d)
Presented By: Rick Cox, Director of Parks and Recreation Services
Moved By: Deputy Mayor Renaud Seconded By: Councillor Carroll
THAT Council receives Report PRS 14-26 Second Quarter Parks and Recreation Services
Results as information.
Carried.
FINANCE
15. FIN 14-35 Human Resources Key Performance Indices ~
Presented By: Darrell Eddington, Director of Finance
Page 6
MINUTES: Meeting for the Committee "Open Council"
Moved By: Councillor Rosehart Seconded By: Councillor Getty
THAT Council receives Report FIN 14 Human Resources Key Performance Indices as
information.
Carried.
16. FIN 14-34 Ceridian Amended Agreement 1J!
Presented By: Darrell Eddington, Director of Finance
Moved By: Councillor Getty Seconded By: Councillor Rosehart
THAT Council receives Report FIN 14-34 Ceridian Amended Agreement;
AND THAT By-Law 3841 be brought forward for Council consideration.
Carried.
17. FIN 14-33 IT Work Plan Update b:J
Presented By: Darrell Eddington, Director of Finance
Moved By: Councillor Getty Seconded By: Councillor Rosehart
THAT Council receives Report FIN 14-33 IT Work Plan Update as information.
Carried.
18. FIN 14-30 Development Charges By-Law Amendment [)
Presented By: Darrell Eddington, Director of Finance
Moved By: Councillor Stephenson Seconded By: Councillor Carroll
THAT Council receive Report FIN 14-30 Development Charges By-Law Amendment;
AND THAT Council directs that the Development Charge By-Law 3827 be brought forward for
amendment consideration to prescribe the treatment of Model Homes;
AND THAT a Public Meeting be called on September 8, 2014 to address issues of the change.
Carried.
19. FIN 14-27 Audit Services Proposals CJ
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MINUTES: Meeting for the Committee "Open Council"
Presented By: Darrell Eddington, Director of Finance
Moved By: Councillor Stephenson Seconded By: Councillor Carroll
THAT Council receive Report FIN 14-27 Audit Services Proposals;
AND THAT Council approves Scrimgeour & Company as the Town's auditor for the years ending
December 31, 2014 through to December 31, 2018.
Carried.
OPERATIONS
20. OPS 14-15 Fleet Sidewalk Tractor Tender Report ~
Presented By: Kevin De Leebeeck, P.Eng., Manager of Engineering
Moved By: Councillor Carroll Seconded By: Councillor Stephenson
THAT Council receives Report OPS 14-15, Tender Results for the Sidewalk Tractor;
AND THAT Council accepts the lowest bid and authorizes the purchase of a new sidewalk tractor,
with the automatic greasing system option for $2,995, from Trackless Vehicles at tender price of
$115,500 all plus applicable taxes.
Carried.
PARKS & RECREATION SERVICES
The Mayor excused himself at 8:07 p.m. in respect of his declaration of pecuniary interest to item 21.
The Deputy Mayor assumed the role of Chair.
21. PRS 14-28 Concession and Skate Shop Renewals L1
Presented By: Rick Cox, Director of Parks and Recreation Services
Questions were raised as to why inflation was not considered in the 4 year contract.
Staff were directed to extend the current vendors contracts for one year and pursue the tendering
of these services.
Moved By: Councillor Carroll Seconded By: Councillor Stephenson
THAT Council receive Report PRS 14-28 Concession and Skate Shop Renewals for information;
AND THAT the existing vendors The Tillsonburg Skate Shop and Beres Catering be renewed at
their current terms until August 31, 2018.
Page 8
MINUTES: Meeting for the Committee "Open Council"
Defeated.
Motion:
Moved By: Councillor Getty Seconded By: Councillor Rosehart
THAT Council receive Report PRS 14-28 Concession and Skate Shop Renewals for information;
AND THAT the existing vendors The Tillsonburg Skate Shop and Beres Catering be renewed at
their current terms until August 31, 2015.
Carried.
The Mayor assumed his seat as Chair at 8:15p.m.
22. PRS 14-31 Tillsonburg Cemetery Columbarium Tender Results [JJ
Presented By: Rick Cox, Director of Parks and Recreation Services
Moved By: Councillor Getty Seconded By: Councillor Rosehart
THAT Council receives Report PRS 14-31 Tillsonburg Cemetery Columbarium Tender Results for
information;
AND THAT Council award the contract to CFC Supply at a tendered cost of $17,280.00 plus
H.S.T.
Carried.
STAFF INFORMATION REPORTS
23. PRS 14-29 F.A.R.E. Program Update (Fee Assisted Recreational Experiences) [)
Presented By: Rick Cox, Director of Parks and Recreation Services
Staff to investigate options for 'adopt a family' programs to assist local families.
Moved By: Councillor Getty Seconded By: Councillor Rosehart
THAT Council receives Report PRS 14-29 FARE. Program Update (Fee Assisted Recreational
Experiences) for information.
Carried.
NOTICE OF MOTION
Page 9
\ )
. '
MINUTES: Meeting for the Committee "Open Council"
BY-LAWS
24. By-Laws for the Meeting of August 11, 2014
Moved By: Deputy Mayor Renaud Seconded By: Councillor Carroll
THAT By-Law 3841, to Authorize an Amending Agreement Between the Corporation of the Town of
Tillsonburg and Ceridian Canada Ltd.[J}; and
By-law 3843, to confirm the proceedings of Council at its meetings held on the 11th day of August,
2014, be read for a first and second time and this constitutes the first and second reading thereof.
[;)
Carried.
Moved By: Deputy Mayor Renaud Seconded By: Councillor Carroll
THAT By-Law 3841, to Authorize an Amending Agreement Between the Corporation of the Town of
Tillsonburg and Ceridian Canada Ltd. CJ; and
By-law 3843, to confirm the proceedings of Council at its meetings held on the 11th day of August,
2014, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign
the same, and place the Corporate Seal thereunto. [J
Carried.
ADJOURNMENT
Moved By: Councillor Carroll
THAT the meeting be adjourned at 8:32PM
Carried.
Approval Received: (0 of 1)
Donna Wilson!Tillsonburg (Wednesday August 13,
2014 08:18AM)
Town of Tillsonburg
Page 10
MINUTES: Meeting for the Committee "Open Council"
Review Access: e Public 0 Private
MIN tilES
Town of l"illsonburrg
Open Council
on
Monday, Jt~ly 14, 2014 6:00 PM
Council Chambers
Clnair: Mayor Dave Beres
Orders of the Day:
AITENDANCE
Mayor Dave Beres
Deputy Mayor Mark Renaud
Councillor Brenda Carroll
Councillor Mel Getty
Councillor Marty Klein
Councillor Chris Rosehart
Councillor Brian Stephenson
Staff:
David Calder, CAO
Donna Wilson, Town Clerk
Darrell Eddington, Director of Finance
Kevin De Leebeeck, Manager of Engineering
Rick Cox, Director of Parks and Recreation Services
Jeff Bunn, Deputy Clerk
CALL TO ORDER
The meeting was called to order at 6:00 p.m.
ADOPTION OF AGENDA
Moved By: Councillor Rosehart Seconded By: Councillor Getty
THAT the Agenda as prepared for the Council Meeting of July 14, 2014, be adopted.
Carried.
MOMENT OF REFLECTION
ITEMS OF PUBLIC INTEREST
14/07/2014
07142014
Staff to investigate the property maintenance of the abandoned gas station on Simcoe Street
Page 1
MINUTES: Meeting for the Committee "Open Council"
4. Neighbourhood Watch
Presented By: Mark Cheron
Mr. Cheron was in attendance to speak to Council regarding the creation of a Tillsonburg
Neighbourhood Watch.
A petition with 60 signatures of property owners was provided to Council. The item was referred
to the Police Services Board.
PUBLIC MEETINGS
Council moved into the Committee of Adjustment. Deputy Mayor Mark Renaud assumed the
Chair at 7:04 p.m.
5. Committee of Adjustment APPlication A-06/14 -71 Frank Street i)
Presented By: Eric Gilbert, Development Planner
Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and
presented Application A-06/14
Opportunity was given for comments and questions.
No one appeared in support, or opposition to the application.
The Committee of Adjustment passed the following resolution:
Moved By: Councillor Getty Seconded By: Councillor Rosehart
THAT the Town of Tillsonburg Committee of Adjustment approve Application File A-06/14,
submitted by Nancy Gowette, for lands described as Part Lot 538, Plan 500, Town of Tillson burg,
as it relates to:
1. Relief from Section 6.2, Low Density Residential Type 1 Zone Provisions, to increase the
maximum permitted lot coverage from 33% to 36.3% to facilitate the construction of a single
detached dwelling on the subject lands.
Subject to the following condition:
i. A building permit for the single detached dwelling shall be issued within one year of the
date of the Committee's decision.
As the proposed variance is:
(i) a minor variance from the provisions of the Town of Tillson burg Zoning By-law No. 3295;
(ii) desirable for the appropriate development or use of the land;
(iii) in-keeping with the general intent and purpose of the Town of Tillsonburg Zoning
By-law No. 3295; and
(iv) in-keeping with the general intent and purpose of the Official Plan.
Carried.
Page 3
)
MINUTES: Meeting for the Committee "Open Council"
INFORMATION ITEMS
7. AMO-Report on Nominations 2014 f1ll
8. AMO Ontario Speech from the Throne Delivered Today in the Legislature ~
9. AMO New Provincial Cabinet Named ~
10. Door-to-Door Sales in Tillsonburg [Jl
11. Friends of the Earth -Welfare of Honey Bees ~
12. Letter to Call for Formation of Small and Rural School Alliance IYl
m
13. Successful OTF Grant Application MEMO-Council re successful grant application.pdf
FINANCE
14. FIN 14-28 QCsolver ~
Presented By: Darrell Eddington, Director of Finance
A staff report was requested regarding the Town's centralized procurement process, and further
information regarding QCsolver insurance liability coverage.
Moved By: Councillor Stephenson Seconded By: Councillor Carroll
THAT Council receive Report FIN 14-28 QCsolver;
And THAT Council defers the use of QCsolver software as the Town's on-line vendor registration
and risk management tool until a report can be brought from staff to the last meeting in
September.
Carried.
15. FIN 14-29 Ceridian Dayforce Human Capital Management Proposal iY)
Presented By: Darrell Eddington, Director of Finance
Moved By: Councillor Carroll Seconded By: Councillor Klein
THAT Council receive Report FIN 14-29 Ceridian/Dayforce Human Capital Management
Proposal;
Page 5
)
MINUTES: Meeting for the Committee "Open Council"
BY-LAWS
18. By-Laws for the Meeting of July 14, 2014
Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein
THAT By-Law 3839, to confirm the proceedings of Council at its meetings held on the 14th day
of July, 2014 be read a first and second time and this constitutes the first and second reading
thereof. l!il
Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein
THAT By-Law 3839, to confirm the proceedings of Council at its meetings held on the 14th day
of July, 2014 be given third and final reading and the Mayor and Clerk be and are hereby
authorized to sign the same, and place the Corporate Seal thereunto.
Carried.
ADJOURNMENT
Moved By: Councillor Klein
THAT the meeting be adjourned at 8:49 PM
Carried.
Approval Received: (1 of 1)
Jeff Bunn!Tillsonburg (Wednesday July 16, 2014
08:29AM)
Town of Tillson burg
Page 7
)
Community and Strategic Planning
P. 0 . Box 1614, Woodstock Ontario N4S 7Y3
Phone: 519-539-9800 • Fax: 519-537-5513
Web site: www.oxfordcountv.ca
Our File: A 07/14
APPLICATION FOR MINOR VARIANCE
TO: Town of Tillsonburg
Committee of Adjustment
OWNER:
Ric Leuszler
18 Colin Ave
Tillsonburg ON N4G OE5
VARIANCE REQUESTED:
MEETING:
REPORT NO:
August 11,2014
2014-202
Relief from Section 7.2, Low Density Residential Type 2 Zone Provisions (R2) -Lot
Coverage, to increase the maximum permitted lot coverage from 42% to 44% to facilitate the
construction of a detached accessory building .
LOCATION:
The subject property is described as Lot 8, Plan 41 M-286 in the Town of Tillsonburg. The lands
are located on the north side of Colin Avenue, between Quarter Town Line Road and Trottier
Drive, and are municipally known as 18 Colin Avenue.
BACKGROUND INFORMATION:
OFFICIAL PLAN :
TOWN OF TILLSONBURG ZONING BY-LAW:
SURROUNDING USES:
COMMENTS:
(a) Purpose of the Application:
Low Density Residential
Special Low Density Residential Type 2 Zone (R2-9)
Surrounding uses include single detached dwellings
and vacant residential land.
The applicant proposes to obtain relief from the above-noted section of the Tillsonburg Zoning
By-law to facilitate the construction of a detached accessory building having an approximate size
of 13 m2 ( 140 ff). Assessment records indicate the property has an approximate area of 505 m2
(5,436 ft\ A single detached dwelling with a gross floor area of 208.2 m2 (2,241 ff) has been
recently constructed.
File No. A 07/14
(e) Desirable Development/Use:
Report No. 2014-202
Page 3
The applicant proposes to construct a detached accessory building (10' x 14') with a proposed lot
coverage slightly greater than what is permitted by the zoning provisions and a previous minor
variance granted for the subject property.
Public notification of the application for minor variance was circulated to surrounding property
owners on July 22, 2014. As of the writing of this planning report, no correspondence has been
received from the public.
As noted, the increased lot coverage is not anticipated to have adverse impacts to the
neighbouring land uses or the lot grading and drainage pattern of the subject property. If
approved, the increased lot coverage would not establish an undesirable precedent for this
neighbourhood or elsewhere in the Town as no negative impacts expected to the overall Jot
grading plan of the subdivision and individual lot grading plan for the subject property.
Therefore, the applicant's request can be considered desirable for the intended residential use of
this property.
RECOMMENDATION
That the Town of Tilfsonburg Committee of Adjustment approve Application Fife A 07/14,
submitted by Ric Leuszler, for lands described as Lot 8, Plan 41 M-286 in the Town of Tillsonburg
as it relates to:
1. Relief from Section 7.2, Low Density Residential Type 2 Zone Provisions (R2) -Lot
Coverage, to increase the maximum permitted lot coverage from 42% to 44% to facilitate
the construction of a detached accessory building,
Subject to the following condition:
I. A building permit for the detached accessory building shall be issued within one year
of the date of the Committee's decision.
Authored by: original signed by Eric Gilbert, MCIP RPP, Development Planner
Approved by: original signed by Gordon K. Hough, MCIP, RPP, Director
EG
July 27, 2014
~~-'OrdCount}!. ~~owing stronger. .. together
0 25
NAD_1983_UTM_Zone_17N
Plate 2-Close-up of Subject Property with 2010 Air-Photo
File No.: A-07/14-Ric Leuszler
Lot 8, Plan 41 M-286, Town of Tillsonburg-18 Colin Avenue
51 Meters 0
This map is a user generated static output from an Internet mapping s~e and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable. This is not a plan of survey
January 21 , 2014
Parcel Lines
Property Boundary
Assessment Boundary
Unit
Road
Municipal Boundary
Woodlands (From OP)
Environmental Protection/Flood
~ Flood Fringe
w.
:::;:: ;;;;;;
~:~
Floodway
Environmental Protection (EP1)
Environmental Protection (EP2)
Zoning Floodlines/Regulation Li
+ t 100 Year Flood Line
o1o. 30 Metre Setback
e e Conservation Authority Regulation U
e e Regulatory Flood And Fill Lines
Zoning (Displays 1 : 16000 to H
Road Restriction/Closures
Site Photos
A-07/14 (Ric Leuszler)
Figure 1 -View of Dwelling on Subject Lands
Figure 2-View of western side of Dwelling on Subject Lands
abc{qrdCount~ fl· growing stronger. .. together
Report No: CASPO 2014-208
COMMUNITY AND STRATEGIC PLANNING
Council Date: August 11, 2014
To: Mayor and Members of Tillsonburg Council
From: Eric Gilbert, Development Planner, Community and Strategic Planning
Applications for Official Plan Amendment & Zone Change
OP 14-05-7 & ZN 7-14-04-2319929 Ontario Inc.
REPORT HIGHLIGHTS
• The applications for Official Plan amendment and zone change propose to create a special
policy area and rezone the subject property to 'Special Service Commercial Zone
(SC-special)' to include a medical centre as an additional permitted use on the property.
• The medical centre is proposed to be located within the existing commercial building. No
exterior changes are proposed.
• Planning staff are recommending that the application not be supported, as it does not
maintain the strategic goal of the Official Plan to encourage commercial uses, including
medical centres, to be located in the Central Area of the downtown.
DISCUSSION
Background
OWNER: 2319929 Ontario Inc.
75 Kingsmill Street, Fort Erie ON L2A 4E5
AGENT: Lisa Gilvesy, Jenkins & Gilvesy
P.O. Box 280, Tillsonburg ON N4G 4H5
LOCATION:
The subject property is described as Part Lot 34 , Plan 551, in the Town of Tillson burg . The
lands are located on the south west corner of Broadway and Carolina Street, and are
municipally known as 519 Broadway Street.
COUNTY OF OXFORD OFFICIAL PLAN:
Schedule "T-1" Town of Tillsonburg
Land Use Plan
Service Commercial
Special Policy Area
Page 1 of 7
Report No: CASPO 2014-208
COMMUNITY AND STRATEGIC PLANNING
Council Date: August 11, 2014
economic activities and ancillary uses and take into account the needs of existing and
future businesses;
planning for, protecting and preserving employment areas for current and future uses;
and
ensuring the necessary infrastructure is provided to support current and projected
needs.
OFFICIAL PLAN:
The subject lands are designated 'Service Commercial' according to the Land Use Plan for the
Town of Tillsonburg, as contained in the Official Plan. Areas designated for Service
Commercial use are intended to provide for a broad range of commercial uses that, for the most
part, are not suited to locations within the Central Area because of their site area, access or
exposure requirements or due to incompatibility or land use conflicts with residential
development.
Generally, Service Commercial uses cater to vehicular traffic and single-purpose shopping trips
where customers are typically generated from passing traffic or a wide ranging market area.
Service Commercial uses will have access to an arterial or collector road.
New uses permitted within the Service Commercial designation include video rental
establishments, commercial recreational establishments, automotive service stations, gas bars,
car wash facilities, retail sales or automotive supplies, automated teller machines or kiosks,
tourist information outlets or kiosks, hotel, motels, automotive services, automotive dealerships,
building supply outlets and hardware stores, nurseries and garden centres, animal hospitals and
boarding kennels, assembly halls and private clubs, personal services, convenience commercial
uses, retail food stores, recreation and entertainment uses, restaurants, uses which require
large areas for on-site storage of goods or vehicles and other types of commercial uses that
offer service to the travelling public, business and industry.
The scale of uses within the Service Commercial designation will generally range from 3,500 fe
(325 m2) to 50,000 tr (4,645 m2). Uses of less than 3,500 ff (325 m2) will be encouraged to
locate in the Central Area, where appropriate.
The vision of the Central Area as articulated in the Official Plan is for a multi-functional core,
serving as the business, cultural and administrative centre of the Town with sub areas to
increase the diversity of activities to increase the number of people living and working in the
Central Area over the Downtown.
It is intended that the retail function of the Central Area is to be promoted by continuing to permit
a full range of uses in the commercial core, while limiting the type, size, and scale of retail uses
which are permitted outside the commercial core through the Zoning By-Law.
With respect to office and business/professional uses, Section 8.3.2.2.2 of the Official Plan
directs that a strategic initiative of the Town is to ensure that the primary employment function of
the Central Area is maintained. This is facilitated by the identification of the Entrepreneurial
District, which permits the conversion of residences for offices, business, health care and
personal services, and limiting the type, size and scale of major office, cultural and public
administrative buildings outside the Central Area through the Zoning By-law.
Page 3 of 7
Report No: CASPO 2014-208
COMMUNITY AND STRATEGIC PLANNING
Council Date: August 11, 2014
The Town Development Commissioner provided the following comments:
"Downtown Tillsonburg's limited offering in terms of investment properties is leading to
increased pressure for companies to consider locations outside the downtown core. From an
Economic Development perspective, one could argue that this is a natural outcome of a
successful downtown and that, where suitable, limited expansions in the uses permitted outside
of the downtown, could be permitted to support business growth, investment and job
creation. However, provisions related to these expanded uses should be clear such that the
conditions for a mass exodus from the Downtown core are not enabled."
Town of Tillsonburg Fire & Rescue Services indicated they have no comments or concerns
regarding this application.
Bell Canada indicated that a detailed review of the Official Plan Amendment and Zoning By-law
amendment application has been completed and an easement may be required to service the
subject property, depending on a review of more detailed applications under the Planning Act.
Please be advised that Bell Canada requests to be circulated on any future site plan or any
other development application that is proposed to implement the subject Official Plan
amendment and Zoning By-law Amendment. Through these processes, Bell Canada will
provide a more detailed review and comments with respect to any requirements Bell Canada
may have to service the subject property.
PUBLIC CONSULTATION:
Notice of complete application and notice of public meeting regarding this application were
circulated to surrounding property owners on two occasions, July 15, 2014 & July 28, 2014. At
the time this report was written, no comments or concerns had been received from the public.
Planning Analysis
The application for Official Plan Amendment and Zone Change proposes to permit a medical
centre on the subject lands on a site specific basis. The applicant has provided a justification
letter, attached to this report for the request. The provided justification indicates that the medical
practitioner's current location in the downtown is too small, lacks adequate parking, is not
sufficiently accessible for elderly patients and patients with a mobility device, and other
properties for sale in the downtown or in existing service commercial plazas are not available.
The policy framework for employment areas in Tillsonburg as contained in the Official Plan is
designed to ensure that the Central Area of the Town, encompassing the Central Business
District and the Entrepreneurial District, remains as the most functionally diverse area of the
Town and will serve as the primary business, cultural, and administrative centre within the
Town. Supporting elements of the policy framework include Official Plan policies directing
business, professional, retail and other uses to the Central Area first, and limiting the
proliferation of these uses elsewhere in the Town.
It is clear that the Official Plan's strategic goal is to provide a range of locations for new or
expanded retail facilities within the Central Area, wherever possible and practical. New
Page 5 of 7
)
2.
Report No: CASPO 2014-208
COMMUNITY AND STRATEGIC PLANNING
Council Date: August 11,2014
It is recommended that the Council of the Town of Tillsonburg deny the zone
change application submitted by 2319929 Ontario Inc., whereby the lands described
as Part Lot 34, Plan 551, Town of Tillsonburg, known municipally as 519 Broadway
are to be rezoned from Service Commercial Zone (SC) to Special Service
Commercial Zone (SC-sp).
SIGNATURES
Authored by:
Approved for submission:
Eric Gilbert, MCIP RPP,
Development Planner
Gordon K. Hough, MCIP, RPP
Director
Page 7 of 7
ordCount}! ~\
growing stronger. .. together
0 6
NAD_1983_UTM_Zone_17N
Plate 2: 2010 Air Photo
File No. OP ·14-05-7 & ZN 7-14-04-2319929 Ontario Inc.
Part Lot 34, Plan 551 ,Town of Tillsonburg-519 Broadway
13Meters This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate. current. or otherwise reliable. This is not a plan of survey
Parcel Lines
-Property Boundary
Assessment Boundary
-Unit
-Road
-Municipal Boundary
Environmental
Protection/Flood Overlay
~ Flood Fringe
~ Floodway
~ Environmental Protection (EP1)
~\' Environmental Protection (EP2)
Zoning
Floodlines/Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority
Regulation Limit
Regulatory Flood And Fill Lines
Zoning (Displays 1:16000 to
1:500)
Road Restriction/Closures
0 June 27, 2014 .___ ....... """''-· _..._. ·;:...· ---"-' -""----~---"---'
Plate 4: Applicant's Sketch
File No. OP 14-05-7 & ZN 7-14-04-2319929 Ontario Inc.
Part Lot 34, Plan 551,Town ofTillsonburg-519 Broadway
s-rR£f.-r ~/.P.OLINA
~ ~ '*' (20.117 WIDE -REGIS1ERED PLANS 551 AND M-51) g
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PART OF LOT 34
REGISTERED PLAN No. 551
TOWN OF ~LLSONBURG
COUNTY OF OXFORD
'-..... --'
SCALE 1:300 10 1S ME1RES 20
METRIC ~~~Nc~.:Do~ ~ET1H~~ 6~~~N~Ri~N oM3~~s AND CAN
KIM HUSTED SURVEYING LTD.
SURVEYOR'S CERllFICA TE
I CERllfY 1HAT
(1.) -1HIS SKETCH WAS PREPARED FROM FIELD WORK COMP~LETED ON
JUNE 18, 2014 ~
~~~~~ ---. -Q __
DA1E S. USTED ONTAR 0 LAND SURVEYOR
NOTES
(1) -AREA OF EXISllNG BUILDING = 319.2 SQUARE MEllRES
(2) -AREA OF SUBJECT PROPERTY = 1916.6 SQUARE MEllRES
(3) -LOT COVERAGE -16.7"
~ r.nPWir.lo!T ?n1.1, I(JU Iolii~ q IJl\&Vtlllll: I 1T\
OP 14-05-7 & ZN 7-14-04-2319929 Ontario Inc.
Site Photos
Figure 3-View of Subject Lands (Facing South from Carolina Street)
PUBLIC NOTICE
pursuant to Sections17(15) and 34(12) of the Planning Act, R.S.O. 1990 as amended
APPLICATIONS FOR OFFICIAL PLAN AMENDMENT AND ZONE CHANGE
County of Oxford
P.O. Box 1614, 21 Reeve Street
Woodstock, Ontario N4S 7Y3
Telephone: (519) 539-9800
DATE: July28, 2014
TOWN OF TILLSONBURG
200 Broadway, 2nd Floor
Tillsonburg, Ontario N4G 5A7
Telephone: (519) 842-9200
FILE: OP 14-05-7 & ZN 7-14~04-2319929 Ontario Inc.
Purpose and Effect of the Proposed Official Plan Amendment and Zoning By-Law Amendment
The intent of the Official Plan Amendment is to implement site specific policies in order to permit a medical centre on the
subject lands.
The purpose ofthe Zone Change application is to rezone the subject lands from 'Service Commercial Zone {SC)' to 'Special
Service Commercial Zone (SC-19)' in order to permit a medical/ centre in addition to ftle existing list of permitted uses.
The lands are located on the west side of Broadway Street and south side of Carolina Street and are legally described as Part
Lot 34, Plan 551, in the Town of Tillsonburg. The lands are municipally known as 519 Broadway Street.
Public Meeting
The Council of the Town of Tillsonburg will hold a public meeting to consider the proposed Zoning By-Law amendment and
official plan amendment on:
Date:
Time:
Place:
Monday,August11,2014
6:00PM I ~
Town Council Chambers; 200 Broadway, 2nd Floor
Town Centre Mall, Tillsonburg
The Council of the County of Oxford will hold a public meeting to consider the proposed Official Plan amendment on:
Date:
Time:
Place:
VVednesday,SephKnber10,2014
9:30AM
Council Chamber, Oxford County Administration Building
21 Reeve Street, VVOOdstock, Ontario ....
Please be advised that.a sign language interpreter is available to attend the Public Meeting held at the County of Oxford.
Where the services of a sign language interpreter are required, arrangements must be made with the Community and Strategic
Planning Office at least seven (7) days in advance of the meeting. You can contact the Community and Strategic Planning
Office at 519-539-9800 or via e-mail at planning@oxfordcountv.ca
You are invited to atterid the public meetings, and we would welcome your comments or suggestions either in writing or
presented in person at the meetings.
other Planning Act Applications: None
Please be advised that Council may approve, modify or refuse the requested Official Plan amendment or zone change at the
meeting. If you do not attend or are not represented at the meeting, Council may proceed and may not advise you of any
proposed modifications. If an Official Plan amendment or by-law is approved, notice of passing of the amendment or by-law
will be mailed or published in a local newspaper.
If a person or public body that files an appeal of a decision of the County of Oxford I Town of Tillsonburg in respect of the
proposed Official Plan amendment or zoning by-law does not make oral submissions at a public meeting or make written
submissions to the County of Oxford I Town of Tillsonburg before the proposed Official Plan amendment or zoning by-law is
adopted, the Ontario Municipal Board may dismiss all or part of the appeal.
Additional information relating to the proposed applications is available for inspection between 8:30-4:30 p.m., Monday to
Friday, at the County of Oxford Community & Strategic Planning Office, Woodstock. If you have any questions regarding the
above-noted applications, please contact Eric Gilbert, Development Planner, Community & strategic Planning Office
(539-0015 x3216). Written comments may be forwarded to the address below or emailed to: planning@oxfordcountv.ca
Please include the applicant's name and our File Number on all correspondence.
/vi
Yoo~'ftJ;
Gordon K Hough, MCIP, RPP
Director
Community and Strategic Planning Office
County of Oxford
P.O. Box 1614, 21 Reeve Street
Woodstock ON N4S 7Y3
Telephone: 519-539-9800; Fax 519-421-4712
TO THE IMMEDIATE ATTENTION OF THE CLERK AND COUNCIL
July 14, 2014
The 2014 Provincial Budget
Today the Honourable Charles Sousa, Minister of Finance, reintroduced the Provincial
Budget for 2014. The Budget was first introduced on May 1, 2014 prior to the dissolution
of the Legislature for the 41st Ontario general election. This second introduction makes
the same spending commitments as the first. It contains initiatives that are both good
and bad for municipal governments. Highlights include the following:
Good ideas:
• Significant Infrastructure Investments -The budget includes a 1 0-year $130
billion commitment to infrastructure investment. The Province's matching funds to
the federal Building Canada Fund are included along with the following new
municipal components:
• Public Transit and Transportation Infrastructure-Of the above total,
$28.9 billion over the next 10 years will be dedicated to public transit and
transportation. This includes $15 billion for the GTHA and $13.9 billion for
investments in the rest of the province. In 2014-15 this represents $3.3
billion ($1.7 billion in the GTHA and $1.6 billion outside the GTHA).
Further discussions on the how and when of these allocations will occur in
the future. Municipalities appreciate the focus on infrastructure.
Communities outside of the GTHA need clarity on the criteria for putting
projects forward. AMO looks forward to working with the government on
these programs and those listed below.
• A Permanent Infrastructure Fund for Roads and Bridges -The budget
delivers a $100 million annual fund for "critical projects in communities
with challenging fiscal circumstances". It will include application and
formula-based funding for municipalities. It will move towards a fully
formula-based funding model over time. No other details regarding
eligibility are provided in the budget. This honours a longstanding
provincial commitment to the municipal sector.
• Cycling Infrastructure-In a previous statement in the Legislature, the
Minister of Transportation provided details on this funding including $10
million over three years through a new cost-shared program that will help
municipalities expand their local cycling networks, and in addition, $15
million over three years will be dedicated to investments in cycling
infrastructure.
• The Upload Remains Intact-The Province continues to maintain the 2008
upload agreement. Its 2015 value to the municipal sector is $1.63 billion. The
importance of this commitment to the sector as a whole is indisputable. Sector
wide, municipalities have been able to redirect these dollars to increased
infrastructure investments. But on a local level, the value of this upload varies
considerably from one municipality to the next. That's why the Ontario Municipal
fluorescent light bulbs and tubes, mercury-containing devices such as
thermostats and thermometers, and pharmaceuticals and sharps (for those
pharmaceuticals and sharps not captured through the Health Products
Stewardship Association's regulated program).
We understand that the Ministry of Environment will be working with producers,
municipalities, and other stakeholders to determine a path forward on options for
best management of these Phase 2 MHSW wastes given this upcoming program
cancellation. However, no details have been provided at this point. AMO has
been a strong advocate of expanding producer responsibility for their products
and packaging and will continue to do so. We will provide members with further
information on this and other waste diversion matters once available.
AMO's budget analysis will continue. Further updates will be provided as required.
AMO Contact: Matthew Wilson, Senior Advisor, mwilson@amo.on.ca, 416.971.9856
ext. 323.
PLEASE NOTE AMO Breaking News will be broadcast to the member municipality's
council, administrator and clerk. Recipients of the AMO broadcasts are free to
redistribute the AMO broadcasts to other municipal staff as required. We have decided
to not add other staff to these broadcast lists in order to ensure accuracy and efficiency
in the management of our various broadcast lists.
DISCLAIMER These are final versions of AMO documents. AMO assumes no
responsibility for any discrepancies that may have been transmitted with the electronic
version. The printed versions of the documents stand as the official record.
)
ONTARIO •CANADA
JULY 3, 2014
Thinking of running for office?
S"J.OrdCount~ r ~~awing stronger. .. together
NEWS RELEASE
ANNOUNCEMENT FROM OXFORD
COUNTY'S AREA MUNICIPALITIES
Oxford's municipalities partner on candidate information session for new and
returning candidates
NEWS
Thinking about running in the upcoming municipal election or school board election? Wondering what
is involved? Not sure who to ask?
Oxford County's eight area municipalities are hosting a candidate information session on August 13 to
explain the basics of the Municipal Elections Act, 1996, including forms and processes, voting
methods and more. The session will benefit new and returning candidates.
The candidate information session takes place:
Wednesday, August 13, 2014-7:00p.m.
Oxford County Administration Building-Council Chamber
21 Reeve Street, Woodstock, ON
The sessions will begin with a presentation by the Ontario Ministry of Municipal Affairs and Housing
and features MPAC (Municipal Property Assessment Corporation) representatives as invited guests.
Each of Oxford's municipalities will be on hand to take part in break-out sessions following the
presentations to provide more specific information for candidates.
Participants are asked to please RSVP by Wednesday, August 6, 2014 to Michael Graves at 519-
485-0120 or mgraves@ingersoll.ca , or to your local clerk.
Oxford County's municipalities include The Township of Norwich, The Township of Zorra, Township of
South-West Oxford, Township of East Zorra-Tavistock, Township of Blandford-Blenheim, Town of
Ingersoll, Town of Tillsonburg and the City of Woodstock.
1 of 3
)
City of Woodstock
Amelia (Amy) Humphries
Deputy City Clerk
Tel: 519-539-2382 ext. 2501
ahumphries@woodstock.ca
Township of Norwich
Kimberley Armstrong
Deputy Clerk
Tel: 519-863-2709
Fax: 519-879-6385
karmstrong@twp.norwich.on .ca
Township of Blandford-Blenheim
Fran Bell
Chief Administrative Officer/Clerk
Tel: 519-463-5347 ext. 227
Fax: 519-463-5881
fbell@blandfordblenheim.ca
r-------------------------------~-------------· ---
Ontario
LEGISLATIVE ASSEMBLY
ERNIE HARDEMAN, M.P.P.
OXford
July 17, 2014
Queen's Park Office:
Room 413, Legislative Bldg.
Toronto, Ontarlo
M7A 1A8
Constituency Office:
12 Perry Street
Woodstock, Ontario
N4S3C2
Dave Beres, Mayor
Town of Tillsonburg
Tel. (416) 325·1239
Fax (416) 325-1259
Tel. (519) 537-5222
Fax (519) 537-3577
Town Centre Hall, 200 Broadway, 2nd Floor
Tillsonburg, ON N4G 5A 7
I'm writing to let you know that I was recently appointed official opposition critic for
Municipal Affairs and Housing.
I hope to have the opportunity to meet with you in the near future to hear your views on
the relationship between municipalities and the province, any challenges your
municipality is facing, and your thoughts on steps needed to strengthen Ontario's
municipalities.
As you may know, I served as Councillor, Mayor and Warden in Oxford before being
elected as MPP. During my time in municipal politics, I was also on the board of the
Association of Municipalities of Ontario, as well as, Ghair ofROMA and the Warden's
Association of Ontario.
I am also writing to invite you to join the Ontario PC Caucus at our reception during the
upcoming AMO conference. The reception will be in the West Ballroom of the London
Hilton and will take place on Monday August 18 starting at 8:00 p.m.
As usual, the PC Caucus will also be holding meetings with municipal representatives
during the conference. If you would like to arrange a delegation during the conference,
please contact me at ernie.hardeman@pc.ola.org or by fax at (416) 325-1259.
I look forward to working with you. If I can be of assistance please feel free to contact
Ernie Hardeman, MPP Oxford
PC Critic for Municipal Affairs and Housing
R.I.C!IVID
JUL B J ZDI4
TIIlson&urg Customer Service
THE ASSOCIATION FOR THE
PROTECTION
of Fur-Bearing Animals
179 West Broadway, Vancouver, BC V5Y 1P4 604-435-1850
Mayor and Council,
Attached to this letter you will find a postcard from a constituent in your municipality who wants
you to seek peaceful, co-existence methods for living alongside wildlife.
From coast-to-coast, the terms of 'conservation' and 'wildlife management' are used by trappers
as an excuse to kill wild animals. The Association for the Protection of Fur-Bearing Animals has
-and can help your municipality -implement non-lethal wildlife management practices.
From skunks and beavers to raccoons and coyotes, we can help. Please take the requests of
your constituent to heart and allow us to be your partner in co-existence.
Thank you,
Lesley Fox
Executive Director
604-435-1850
lesley@furbearerdefenders .com
•·. ';
t:'~'f~. · . .,_, ~~ ~:·~.t. . '· •\::~i.li
Please take a mom;fft,'Ji, read this letter and sig11, If ypu agree . .,;;,;-~It back t:I!.IJS/1 the rr~iJ/i/i,.re/opB provk/dt,J. We' ,
wll{!fOmpile the letters and~t:rf, them to the a~te goverrmient {)/ffclal in your;'iif.J!:'. . l '
To Mayor and Coundl, .·-;r( ··.~->'" · ' :/:; '·· --.. · · ""'·-. d~~l~'in crisis. I~ every province .a~~ terrlto~, c~~~:e been mad!! to ~ildllf~~~rogra~;~j~~hldlllg conseio/ation officers
resouralsi-'As such, ·municipalities are'looking to trappers; hunter$ and other p<Qflt-seekers fQr assistan<:!!~lri managing wildlife . ·
·". ' ' ' : ' ;, ' ''\ ·:,\· ·' :.·::·-:tog•,';,i'
_ leg-hold, <ionigear and s'~~re-typ~~s. a · ·• .. · ·
ln\vour communltv. I. do not supporq~elr u~;}:.l.
THE
COU£Gru OF. .
JP>lillYSIOANS
AND
SllffiG£0NS
OF
ONTARIO
July 21, 2014
Dear Sir/Madam:
I am writing to let you know that we have extended the deadline to nominate a physician
for a Council Award bestowed by the College of Physicians and Surgeonsof Ontario.
The deadline has been changed to October 1, 2014 at 10:00 a.m.
The impetus for the change was to make it more convenient for you to complete the
nomination process. We want to allow plenty of time for you to submit a nomination so
ye>u aren't scrambling ,to do so while you and others are in the midst of summer
vacations.
The updated information, including an online nomination form, is available on our ·
website: http:/lwww.cpso.on.ca/About~Us/About-Councii/Honouring-Outstanding-Ontario
Physicians ·
As you know, the Council Award is presented at each Council meeting,to honour
outstanding Ontario physicians who have demonstr~ed excellence and embody
society's vision of an "ideal physician". Further criteria can be found on our website.
We receive a variety of nomination packages, some of which are focused around a
comprehensive CV, while others consist of personal letters which demonstrate the
physician's commitment to the practise of medicine. We understand that given the
diverse array of selection criteria, the nominator.may wish to use any number of creative
ways to highlight the particular attributes of their nominee.
If you know of a worthy physician, please nominate him/her for the Council Award.
Please do not hesitate to contact me if you require further assistance:
pyelaja@cpso.on.ca; 416-967 ...;2600 ext. 402.
Kind regards,
p.s.4~
Ms. Prithi Yelaja
Communications Specialist
Policy and Communications
QUALITY PROFESSIONALS / HEALTHY SYSTEM / PUBLIC TRUST
80 College Street, Toronto, Ontario MSG 2E2 Tel: (416) 9G7-2600 Toll Free: (800) 268-7096 Fax: (416) 961~3330
Title:
Report No.:
Author:
Meeting Type:
STAFF REPORT
FINANCE
2014 SECOND QUARTER FINANCIAL RESULTS
FIN 14-31
DARRELL EDDINGTON
COUNCIL MEETING
Council/Committee AUGUST 11, 2014
Date:
Attachments: 2014 ACTUAL VARIANCES Q2
RECOMMENDATION
THAT Council receives report FIN 14-31 2014 Second Quarter Financial results as
information.
EXECUTIVE SUMMARY
To provide Council with the January 1, 2014 to June 30, 2014 Town wide actual financial
results and projections through to December 31, 2014.
SUMMARY OF OPERATIONAL RESULTS
The attached spreadsheet summarizes by department the significant variances between
2014 actual results as at June 30, 2014 and the 2014 Q2 YTD budget. The overall Town
wide consolidated deficit as at June 30, 2014 is $46,535, and the projected deficit through
to December 31, 2014 is $185,900 or 1.46% of the 2014 requirement from taxation.
Questions or comments relative to the departmental 2014 Q2 revenues and expenditures
and projections through to December 31, 2014 should be referred to the other members
of Senior Management for commentary.
The Director of Finance notes that the 2014 forecasted annual deficit of $185,900 is not
fully mitigated through vacant labor positions that are principally in Development and
Communication Services and Parks and Recreation Services. The following significant item
is being closely monitored:
• Winter maintenance cost overruns are substantial in Q1/Q2. See the attached
Appendix A. Combined winter maintenance cost overruns to date and through to
year end are anticipated to be $242,600. Staff is recommending that reserves be
Appendix A
Winter Maintenance Costs
Q2 Actual 2014 Budget
Variance Forecast
Q2 Budget Q2 Actual (deficit) (deficit)
Consolidated Roads
department -labour $476,037 $522,896
-supplies $108,738 $147,334
Subtotal ($85,455} ($86,000}
Parking
department -subcontract $15,195 $48,669 ($33,474} ($34,000}
Fleet department -labour $116,922 $144,248
-expenses $313,730 $399,072
Subtotal ($112,668} ($113,000}
Airport -subcontract $11,600 $21,191 ($9,591} ($9,600}
Total $1,042,222 $1,283,410 ($241,188} ($242,600}
2014-Quarter 2
2014 Operating & Capital Status Report I Budget Actual Variance
I I I Su~us Deficit
YTD Budget I YTD Budget YTD Budget YTDActual YTD Actual YTD Actual "u E~en~~ures YTD
Revenue Ex endltures Net levv Revenue Expenditures Netlevv Revenue Net levy Explanations
Council .... 155 891 155 891 5 800 160171 154 371 5 800 4280 1 520 NA
Customer Service $ 131,277 I $ to4,oa7 I $ (27,190) $ 128,7051 $ 121,1461 $ (7,558) $ 2,572 $ 17,059 1 , 19,632 Net revenue under budget $2,600;Net
labour over $17,850-allocation of time
between Finance and esc re the Manager of
TaX/CSC
Protection $ 4s:Os'i"'t"$ 143,313 $ 98,262 $ 49,969 $ 147,188 $ 97,220 $ (4,918) $ 3,875 $ (1,042) :n_~~~n~~~:~Exp under $2,300-Animal
Development & Communication Services $ 14,500 $ 210,899 $ 196,399 $ 21,360 $ 140,369 $ 119,009 $ (6,860) $ {70,530) $ (77,390) Net Revenue over budget $6,900; Net labour
under budget $70,000-vacant Director
Economic Dev lo ment 187 477 142 464 45 013 189 295 142 797 46499 1 818 333 1486 NA Finance ' 139,395 $ 1,192,545 $ 1,053,150 $ 179,610 $ 1,176,854 $ 997,244 $ (40,215) $ (15,691) $ (55,906) Net Revenue over budget $40,200; Net labour under budget $30,900-vacant
Deputy Clerk position for 2 months and allocation of time from Finance and esc re Manager of Revenue/CSC; Net Building
I I I I I I I I I I Maintenance over budget $4,600;
PO'iice tr 186 090 18 7 738 1701648 196 872 1 899 606 1 702 734 10 782 11868 1 086 NA
Fire ' 132,478 I , 695,241 I $ 562,763 I I , 140,846 I , 715,1621 $ s74,316l I, (8,368)1 $ 19,921 1, 11,553 Net revenue over $8,400; Net labour over
budget $6,400; Insurance over $4,500-
Accident & sickness; Subcontractor Exp over
budget $7,000-repairs to the fire hall; All
other net expenses over budget$ 2,000
!Airport II 268,5991 $ 260,4621 $ (8,137)1 1$ 368,028 I $ 372,8941 $ 4,8661 I' (99,429)1 $ 112,4321 $ 13,003\Ag land rental revenue under budget
$5,800; Net Building Maintenance over
budget $3,600-HLW; Net labour over
budget $4,100; Advertising Is under $1,900;
Equipment Supply & Repair Is under $3,200;
Legalis under $5,400; Net airport show
financial activity Is In Q3; Winter
maintenance costs Is over $10,000
Cemetery J$ 72,0581 $ --135,77T 63,716If 57,353 $ 135,796 $ 78,442 $ 14,705 $ 22 $ 14,726 Net Revenue under budget $14,700; Net
~=:~~=~:~~~~other net
Museum T• 41,700 $ 154,463 $ 112,763 $ 36,429 $ 157,719 $ 121,291 $ 5,272 $ 3,256 $ 8,528 Net Revenue under budget $5,200; Net
OM•
Parks &Recreation I' 673,797 1 , 2,275,210 I $ 1,601,413 I I , 634,195 $ 2,150,043 $ 1,515,848 $ 39,602 $ (125,167) $ (85,565) Net revenue under $64,200 -Programs; Net
labour under $87,600-vacant positions; Net
Supplies under $11,300; HLW under
$17,500; Building Repairs and Malnt. under
$24,600; Subcontractor Exp under $5,800
;;c:: .... ~ 217~ 9 760lt 37 994 27 917 10 077 6 506 6 89 317 NA
Roads $ 162 $ 1,287,2971 $ 1,287,135 1 I , 73,7991 $ 1,447,2721 $ 1,373,473 1 I, (73,637)1 $ 159,9751 $ 86,338 Net labour over $46,900-winter
maintenance; Subcontractor Exp under
69,721~ -85,722 -, --i6,0ol $--(166j T -----,.;l>99-~ 23,933
$~1;oo; Sup~l~~~ver ~34;8/~000-wlnter
Parking 1' 69,555 $ 61,623 $ (7,932) $ Net labour under $8,500; Subcontractor Exp
ov r ¢:::1::1 c;oo -~r mov
Solid Waste I' 53,402 $ 163,037 $ 109,635 $ 86,026 $ 201,668 $ 115,642 $ {32,624) $ 38,631 $ 6,007 Scrap Revenue under $2,400; Net labour
~~~~~o$6 :g~~;n~vu~acr~~t~:=~~~P under
Building $ 113,001 $ 173,701 $ 60,700 $ 157,091 $ 175,688 ' 18,598 ' (44,090) $ 1,987 $ (42,102) Permit Revenue over $45,000 -Annandale Public school; Net labour over $4,150
Operations Admin $ $ 62,880 $ 62,880 $ $ 75,713 $ 75,713 $ $ 12,833 $ 12,833 Net labour over $16,200-OT & Vacation
payout; All other net expense under $3,400
Engineering $ 6,732 $ 128,214 $ 121,482 $ 1,800 $ 126,602 $ 124,802 $ 4,932 $ (1,612) $ 3,320 ,::~:~:=~~~~;~~~6~~900; All other net
Enter rise Services 14 238 26 600 12 62 22 958 33 558 10 600 8 720 6 958 1762 A
Aeet $ 535,902 $ 430,652 $ (105,250) $ 528,484 $ 535,902 $ 7,418 $ 7,418 $ 105,250 $ 112,668 Net labour over $27,300-OT; Net revenue
under $7,400-primarily external parties
{Hydro); Fuel & Oil over $15,900; Equipment
Supplies & Repairs over $63,700; All other
net expenses under $2,000
Tiiation requir-ement: Deflclt/{SurDius} I$ 2.716,902 I s 9,713,819 I $ 6,99&,917 I I$ 2,986,334 I s 10,029,786 I $ 7,043,4521 I , {269,432J $ 315,9671 $ 46,5351
H:\Flnance\Financlal Plans\2014\2014 Quarterly Analysis\2014 Actual variances v2 • Q2 8/01/14
2014-Quarter 2 -
2014 Operating & Capital Status Report Revenue Variance
{Surplus)/Deficit
YTD Budget YTD Actual
Revenue Revenue Variance
Recreation Facilities-Concession Rentals 2,700 2,726 (26'
Recreation Facilities-Rentals ---
Recreation Facilities-Capital ---
Parks & Recreation 673,797 634,195 39,602
TSEC ---
EFC 31 488 37 994 (6,5061
Roads-Grants 162 -162
Roads-Mise ---
Roads-Capital -73,799 (73,799
Roads 162 73,799 (73,637
Parking 69,555 69 721 (166
Solid Waste 53 402 86,026 (32 624
Building 113,001 157,091 (44 090
Operations Admin ---
Engineering 6,732 1 800 4 932
Town-Interest -227 (227
Town-Dividend ---
Town-Return on Capital ---
Town-Fibre Optics 1,290 1,290 -
Town-Electrical -7,425 (7 ,425
Town-Bell ---
Town-Rogers Cable ---
Town-Water Heaters 10,950 12,062 (1,112
Town-Sentenel Lights 1,998 1,954 44
Enterprise Services 14,238 22,958 (8,720
Fleet 535,902 528,484 7,418
Net levy requ1rement: Deficlt/(Surplus} before
Taxation $ (269,432)
H:\Finance\Financial Plans\2014\2014 Quarterly Analysis\2014 Actua l variances v2-Q2 8/01/14
2014-Quarter 2 -
2014 Operating & Capital Status Report Expenditures
Surplus)/Deficit
YTLJ tsudget Yl D Actual
Expenditures Expenditures Variance
Parks & Recreation-Fleet 17,748 17,748 -
Parks & Recreation-HLW 13,197 12,987 (210)
Parks & Recreation-Subcon Exp 28,284 26,189 (2,095)
Parks & Recreation-All other 786,497 753,486 (33,011)
Parks & Recreation-Capital 195,350 194,669 (681
Parks & Recreation 2,275,210 2,150,043 {125,167
TSEC ---
EFC 21,728 27,917 6,189
Roads-Labour 476,037 523,596 47,559
Roads-Fleet 162,792 169,126 6,335
Roads-HLW 121,000 118,597 (2,403
Roads-Consult & Legal 2,500 -(2,500
Roads-Subcon Exp 131,250 45,863 (85,387
Roads-Capital 4,700 4,706 6
Roads-All other 389,019 585,384 196,366
Roads 1,287,297 1,447,272 159,975
Parking 61 623 85,722 24,099
Solid Waste 163,037 201,668 38,631
Building 173,701 175,688 1,987
Operations Admin 62,880 75,713 12,833
Engineering 128,214 126,602 (1,612)
Town -Labour 17,442 18,979 1,537
Town-Fleet 3,860 5,563 1,703
Town -Material/Inventory 3,000 3,092 92
Town -All other 2,298 5,924 3,626
Enterprise Services 26,600 33,558 6,958
Fleet 430,652 535,902 105,250
INet levy requirement: Deficlt/{Surplus) before
Taxation $ 315,967
H:\Finance\Financial Plans\2014\2014 Quarterly Analysis\2014 Actual variances v2-Q2 8/01/14
$150,000
-]100,000
Gl c
0
"' :I E-::1 .,. <;>
$50,000
$-
$(50,000)
2014Q2
Net Levy Variances
$(77,390)
$(85,565)
Q2 Net Deficit
$46,535
$112,668
S11oo,ooo1 L-------------------------------------------------------
H:\Finance\Financial P/ans\2014\2014 Quarterly Analysis\2014 Actual variances v2 -Q2 8/01/14
•Council
•cus!omerSefvict
•Protection
• De'vf'lopmtnt &
Commu!'llution .Mrvic6
•EconomlcOtwlopmo:ont
•.tJrport
a~metefy
•tREFI
• Park'l & 1\Krution
•HC
a Parklnc
•SolldWOIISit
•Building
•Optrali00$Admin
•Englne-erln&
•Enterprise Services
•Fleet
STAFF REPORT
FINANCE
Title:
Report No.:
2014 SECOND QUARTER FINANCE DEPARTMENT RESULTS
FIN 14-32
Author: DARRELL EDDINGTON
Meeting Type: COUNCIL MEETING
Council/Committee AUGUST 11, 2014
Date:
Attachments:
RECOMMENDATION
THAT Council receives report FIN 14-32 2014 Second Quarter Finance Department
results as information.
EXECUTIVE SUMMARY
To provide Council with the actual January 1, 2014 to June 30, 2014 and the projected
Finance Department 2014 financial results.
SUMMARY OF OPERATIONAL RESULTS
2014 Business Objectives
Objective Target Status
Date
Development Charges By-Law Q1-Q2 Complete in Q2. Potential amendment in
Update -Joint Project with 2014 Q3.
County
Centralize Purchasing Q1 2014-Purchasing for items > $1,000 was
6 month centralized at the beginning of 2014.
pilot
Customer Satisfaction Surveys Q1-Q4 Ongoing
2014
Northstar CIS -Upgrade to Q3 2014 Deferred to 2015 (THI expense).
version 6.4
Northstar Reports Training Q3 2014
FINANCIAL IMPACT /FUNDING SOURCE
Overall the 2014 Second Quarter Finance Department variance summary is as follows:
2014 02 Budget vs. 02 Actual Variance Summary
Department (under}/over
Finance $(55,906)
Taxation $0
Customer Service $19,632
Police ~1,086
Total variances $(33,188}
A net positive variance of $15,000 is currently anticipated through to December 31, 2014
including a Community Improvement Plan anticipated payment relating to 117 Broadway
for an estimated $10,000.
APPROVALS
Director
Name/Signature
Finance
Name/Signature
CAO
Name/Signature
Darrell Eddington Date: 07/31/14
Darrell Eddington Date: 07/31/14
David Calder Date: 07/31/14
STAFF REPORT
DEVELOPMENT AND COMMUNICATION SERVICES
REPORT TITLE:
Report No.:
Author:
Meeting Type:
Council Date:
Attachments:
RECOMMENDATION:
ECONOMIC DEVELOPMENT SECOND QUARTER REPORT
DCS 14-35
CEPHAS PANSCHOW
COUNCIL MEETING
AUGUST 11, 2014
"THAT Council receive Report DCS 14-35 Economic Development Second Quarter
Report for information purposes."
EXECUTIVE SUMMARY
Economic DeveloPment Activity
Q2 2013 Q2 2014 (TARGET) Q2 2014 (ACTUAL)
Lead Files Opened 16 30 16
Lead Files Closed 3 25 8
Corporate Visits 7 6 7
Client Visits 8 6 4
New Businesses 1 2 1
Opened
Businesses Closed 3 N/A 1
Website Activity 786 786 859
(Main Business Page)
Website Activity 1,675 1,675 1,493
(Business Directory)
In general, most of the Economic Development metrics are tracking close to the quarterly
targets with the exception of lead files opened, which are approximately half of the target
but consistent with 2013 Q2 figures. Investment activity for the first half of 2014 has been
slower than usual but the investment inquiries received/generated tend to be higher quality
on average. Visits by clients is also increasing versus the first quarter although half of the
Q2 2013 number.
FINANCIAL IMPACT /FUNDING SOURCE
The Economic Development Office variances for 2014, including Airport, Tourism and
Discover Tillsonburg, are as follows:
Department Variance Explanation
Economic Development ($1,486) N/A
Airport $13,003 Winter maintenance costs,
decreased Ag land revenues
and HLW costs.
Discover Tillson burg 0
(Development &
Communications Budget)
Staff is still projecting that the Economic Development budget will be $6,000 over
as funding for Turtlefest & ChristmasFest was not included in the approved budget
amount due to an error in the budget file as detailed in the First Quarter Report.
The Airport budget is projected to over the approved budget amounts by a total of
$19,400 as detailed below.
Variance Explanation
$5,800 Decreased Ag land revenues
$9,600 Winter maintenance (snow
removal) costs
$4,000 Higher costs due to
increased heating
requirements in Q1
$19,400 TOTAL
Staff will attempt to mitigate these increased costs in the remainder of the year.
Page 3 I 4 CAO
Title:
Report No.:
Author:
Meeting Type:
STAFF REPORT
FIRE & RESCUE SERVICES
Second Quarter 2014 DEPARTMENT RESULTS
FRS 14-07
JEFF SMITH
COUNCIL MEETING
Council/Committee AUGUST 11, 2014
Date:
Attachments: NIL
RECOMMENDATION
THAT Council receives report FRS 14-07 Second Quarter Fire & Rescue Services
Results as information.
EXECUTIVE SUMMARY
To provide Council with the January 1, 2014 to June 30, 2014 Fire & Rescue Services
performance results.
SUMMARY OF OPERATIONAL RESULTS
2014 Business Objectives
Obiective Taraet Date Status
Ice & Water Rescue Equipment Q2 Complete
Traffic Signal Priority Control System Q3 In progress
Annual Replacement of Firefighter Personal Q2 Complete
Protective Equipment
Hose nozzles & appliances Q1 In progress
MSA SCBA lease (year 9 of 10) Q2 Com_Qiete
Initiate Strategic Planning Process Ongoing Framework draft in
progress
Implement department specific Succession Q2 In progress
Management Plan
C:\UsersVbunn\Appdata\Local\Temp\Noteslef2a8\FRS 14-07 Q2.Docxl
CAO
Public Education
l" . -. '"·'"l' ""' ... --c~; )' l -.-,; -,, .... J[ -, -.. :) ~'i~l,, l, .--rr --"l ~ ----
;I ! '~/'''._;• ~~~''I ,• 'rl .' :1 >,1) ,},~):1.' '' ' , .. , " ~~ ,,..:tp~'l',~'~c'l_,!'.\'>~;Lr~_,,!l 1C'l·\r.\r,o)!~:~·l\:' 'I ' ' I l'
Station Tours 3 < 3 2 4
Presentations 4 4 6 15
Newspaper/Media 8 8 6 10
Charity Event 4 5 1 3
Fire Communication Report
Fire Communications Dispatched Incidents
inc/udin
Non-Emergency Calls (Customer Service, Burn Activation Lines etc.)
inc/udin Til/so
FINANCIAL IMPACT /FUNDING SOURCE
Fire & Rescue Services are currently $11,533 over budget, mostly in labour costs and
building maintenance costs. Part time labour has been used at a higher than anticipated
rate to cover vacation time, sick time and short term disability (STD) absences. Fire
Suppression calls are 31% above last year and 22% above the three year call volume
average, resulting in increased wear and tear on equipment and apparatus. Financial
forecast for Fire & Rescue Services through to December 31, 2014 is $11,500 over
budget.
2014 02 Summary
Department (under)/over
Fire & Rescue Services $11,533
Total variances (Q2) $11,533
C:\UsersVbunn\Appdata\Local\Temp\Notes 1 ef2a8\FRS 14-07 Q2.Docx3
CAO
"I
1
STAFF REPORT
OPERATIONS SERVICES
Report Title: Second Quarter 2014 Operations Services Report
Report No.: OPS 14-14
Author: Kevin De Leebeeck, P.Eng.
Meeting Type:
Council Date:
Attachments:
RECOMMENDATION:
COUNCIL MEETING
AUGUST 11, 2014
NONE
THAT Council receives Report OPS 14-14, Second Quarter 2014 Operations Services as
information.
EXECUTIVE SUMMARY
To provide Council with the January 1, 2014 to June 30, 2014 Operations Services financial
results.
SUMMARY OF OPERATIONAL RESULTS
Table 1: 2014 Business Objectives
Objective Target Status
Thistle Court -Surface Asphalt Delayed to 2015 with Phase 2 of
Ridge Boulevard.
Ridge Boulevard Phase 2 Q4 Tender Awarded (Construction start
late Aug. or early Sept).
Glendale Drive Area Reconstruction Q3 Construction underway
Annual Asphalt and Concrete Programs Q4 Majority of work completed
North Street Sidewalk Q4 Construction underway
Tar & Chip Transfer Station Q3 Contractor selected
Sidewalk Machine Replacement (Unit 99) Q4 Tender Awarded (4 month lead time)
Material Handler Replacement (Unit 66) Q4 Tender Awarded (14 month lead
time)
Table 3: 2014 Annual Projection Summary
Department Over I (Under)
Roads 86,000
Parking 34,000
Solid Waste -
Operations Administration -
Engineering (8,500)
Enterprise Services -
Fleet 150,000
Total Variances 261,500
APPROVALS
Director Name/Signature Kevin De Leebeeck, P.Eng. (Acting) Date: Aug 1st 2014
Finance Name/Signature Darrell Eddington Date: Aug 5th 2014
CAO Name/Signature David calder Date: Aug &th 2014
Page 3 I 3 CAO
STAFF REPORT
PARKS & RECREATION SERVICES DEPARTMENT
Title:
Report No.:
SECOND QUARTER 2014 PRS DEPARTMENT RESULTS
PRS 14-26
Author: Rick Cox
Meeting Type: COUNCIL MEETING
Council/Committee AUGUST 11, 2014
Date:
Attachments:
RECOMMENDATION
THAT Council receives report PRS 14-26 Second Quarter 2014 PRS Department
Results as information.
EXECUTIVE SUMMARY
To provide Council with the January 1, 2014 to June 30, 2014 PRS Department
operational and financial results.
SUMMARY OF OPERATIONAL RESULTS
2014 B . ob· usmess >1ect1ves
Objective Target Date Status
Strategic Master Plan implementation:
Program inventory and gap analysis (1-2) Planned for Q3-Q4.
Memorial Park concept design process (6-Public consultation completed.
15) Q1-Q4
Annandale Ball Diamond upgrades (3-18, Project implementation Q3.
3-19)
Health Club Business Plan (3-10) Planned for Q3-Q4.
Continue implementation of Marketing
Strategy, especially with social media (1-14, Q1-Q4 In progress 1-17) and with tournament teams and hosts
(1-16)
Revisit & strengthen partnership agreements Q1-Q2 In progress. (2-9) and ioint use aqreements (2-10)
Implement Safe Cycling Committee and Q1-Q4 Planned for Q3-Q4. develop a Cvclinq Master Plan.
Take lead role in overseeing special event Draft process in 'beta' testing
Q1 for remainder of 2014 with process for the Town. event organizers.
PRS 14-26-2014 PRS Second Quarter Report.docx 1/3
Kev Indicators 01-02 2014 01-02 2013 Ofo CHANGE
Museum: attendance 4436 4261 4%
Programs: Rink bookings (ice) 1,923 1 900 1%
Programs: Rink bookings (floor) -65 81 -19%
Programs: Health Club attendance 13 626 10 477 30%
Programs: Memberships 937 522 80%
Programs: Aquatic registrations 1 663 1 500 11%
Programs: Advanced/Leadership 122 126 -3%
Programs: Adult registrations 167 216 -23%
Programs: Youth registrations 580 (69%) 434 (69%) 34%
Programs: Waterpark attendance 4,118 2 749 50%
Programs: Tournaments 10 10 --
Programs: Room rentals 263 206 28%
Programs: Advertising revenue $19,450 $18,787 4%
Cemetery: Niche & Plot sales 30 30 --
Cemetery: Interments 54 62 -13%
FINANCIAL IMPACT /FUNDING SOURCE
The 2014 Q2 PRS Department variance summary is as follows:
2nd Ouarter Budaet vs. Actual Variance Summarv
Department (under)/over
Cemetery $ 14 726
Museum $8 528
Parks Facilities & Proqrams $ (85 565)
EFC $ (317)
Total variances $ (62,628}
Revenue shortfalls continue to be an issue department-wide. Cemetery revenue has been
very weak. Museum revenue is below projections because ticket sales for the Wingfield
performances did not meet previous levels, and a Strawberry Social event was cancelled
due to conflicts with other local events. Program revenues from minor sport ice rentals
are projected to be about $40,000 below budget by year-end. Fluctuating unit costs for
utilities continue to be a concern. Savings from vacant full-time positions has been used
to offset the revenue shortfalls, but all vacancies will be filled or restructured by year-end.
Combined PRS shortfall at year-end is anticipated as $40,000 (0.11% of PRS budget net
levy).
APPROVALS
Director
Name/Signature
Finance
Name/Signature
CAO
Name/Signature
PRS 14-26-2014 PRS Second Quaner Repon.docx
Rick Cox
Director of Parks & Recreation
Darrell Eddington
Director of Finance
David Calder
3/3
DATE:
August 5, 2014
DATE:
August 5, 2014
DATE:
August 5, 2014
STAFF REPORT
FINANCE
Title:
Report No.:
HUMAN RESOURCES KEY PERFORMANCE INDICES (KPI)
FJN 14-35
Author:
Meeting Type:
JANICE SAYERS, HUMAN RESOURCES MANAGER
COUNCIL MEETING
Council/Committee AUGUST 11, 2014
Date:
Attachments:
RECOMMENDATION
THAT Council receives report FIN 14 Human Resources Key Performance Indices as
information.
EXECUTIVE SUMMARY
To provide a status report to Council for the Human Resources Key Performance Indices
(KPI).
BACKGROUND
For the period January 1, 2014 to July 31, 2014 inclusive, the following KPI's have been
recorded for the Town. As more data is tracked, trending analysis will be possible.
New Hires:
The table includes only new hires (increase to overall headcount). It does not reflect those
employees who were on an existing contract but have had their contracts extended.
CAO
FINANCIAL IMPACT /FUNDING SOURCE
Not Applicable
APPROVALS
Director
Name/Signature
Finance
Name/Signature
CAO
Name/Signature
Darrell Eddington
Darrell Eddington
David Calder
Date: 08/05/14
Date: 08/05/14
Date: 08/05/14
3
CAO
Title:
Report No.:
Author:
Meeting Type:
STAFF REPORT
FINANCE
CERIDIAN AMENDED AGREEMENT
FIN 14-34
DARRELL EDDINGTON
COUNCIL MEETING
Council/Committee AUGUST 11, 2014
Date:
Attachments: CERIDIAN AMENDED AGREEMENT
RECOMMENDATION
THAT Council receives report FIN 14-34 Ceridian Amended Agreement.
AND THAT By-Law 3841 be brought forward for Council consideration for three
readings.
EXECUTIVE SUMMARY
To obtain Council approval to sign the attached Ceridian agreement through By-Law 3841.
BACKGROUND
Council approved the Ceridian/Dayforce Human Capital Management (HCM) proposal at
the Council meeting of July 14, 2014. The attached Ceridian agreement amends the
Town's existing Ceridian agreement and defines the services and pricing that will be
provided to the Town under the Dayforce payroll and HR solution.
FINANCIAL IMPACT /FUNDING SOURCE
The $20,609 plus net HST cost for the HCM proposal will come from the 2014 IT budget.
CAO
AMENDMENT
EFFECTIVE DATE: Upon execution by both Parties
TERRITORY: Canada
Client Name
The Cor oration ofthe Town ofTillsonbur the "Client"
Service Contact e-mail
Darrell Eddin ton
Ceridian and Client hereby agree to amend and modify the terms and provisions of the Original Agreement (the particulars of which the Parties are familiar, and
a copy of which may be attached hereto) in accordance with the following and/or the terms of the Service Exhibit and/or Pricing Schedule attached to this
Amendment, the content of which is incorporated herein without further reference. The Parties mutually acknowledge that unless otherwise expressly provided
herein, this Amendment does not and will not serve to revise the relationship between the Parties, and it is mutually agreed that any and all unremedied and
outstanding accounts, defaults, breaches or other matters, existing between the Parties as at the effective date of this Amendment shall remain intact and
subsisting notwithstanding this Amendment. All capitalized terms used herein shall, unless otherwise defined, have the meaning ascribed to them in the Original
Agreement.
AMENDMENT DETAILS
1. SERVICE CHANGES.
1.1 Client's existing Payroll Services shall be migrated to the Ceridian Dayforce Human Capital Management Services described in the attached Service
Exhibit, for the Fees set forth in the attached Pricing Schedule. All existing terms and conditions, including pricing, in respect of Client's existing Payroll Services
will remain in full force and effect until the Service Start Date of those Services contemplated in the attached Service Exhibit.
)
Ceridian Canada Ltd.
Per:--------------------
Printed Name:-----------------
Title:------------------
Date: _________________ _
I have the authority to bind the corporation
The Corporation of the Town of Tillsonburg_AmendmentAgreement00009125.0
The Corporation of the Town of Tillsonburg
Per: _____________________ _
Printed Name:------------------
Title:--------------------
Date:---------------------
I have the authority to bind the corporation/partnership
Page 1 of 14
2.2.18 "Support" means the support and maintenance services provided by Ceridian to Client with respect to a Subscribed Module in accordance
with this Service Exhibit;
2.2.19 'Tax Fonns" means those forms, as supported by Ceridian's Software, as prescribed by Taxing Authorities from time to time which are
required to be provided by Client to the Employees in connection with the remuneration paid or payable to the Employees;
2.2.20 "Taxing Authorities" means those government agencies to which tax remittances are made relating to compensation paid by Client to
Employees, and any successors to such agencies; and
2.2.21 "Trusf' means the trust established pursuant to a written declaration of trust for the purposes of receiving Funds from its clients, or such
additional or replacement trust as may hereafter be established by Ceridian for the purposes of receiving Funds from its clients.
3. IMPLEMENTATION. The respective roles, responsibilities and other terms applicable for the implementation of the Service will be set forth in a
written SOW, signed by both Ceridian and Client.
4. TRAINING. The respective roles, responsibilities and other terms applicable for any training of the Service will be set forth in a written SOW, signed
by both Ceridian and Client.
5. SUBSCRIBED MODULES
5.1 Warranty. Client's election of the Subscribed Modules will be set forth in a written SOW, signed by both Ceridian and Client. Ceridian warrants that
the Software shall substantially perform in accordance with the Documentation. Client's exclusive remedies for breach of this warranty are: (i) Client may
request Support from Ceridian; and (ii) if the Support requested by Client does not enable the Software to comply with the warranty within a reasonable period of
time, Client may seek direct damages for the affected Software, subject to the limitations of liability in the Agreement. Ceridian shall not be liable to remedy any
claimed breach of this warranty due to the acts or omissions of Client or any third party. EXCEPT FOR THE LIMITED WARRANTY SET FORTH IN THIS
SECTION, THE SOFTWARE IS PROVIDED "AS-IS" AND "AS-AVAILABLE". THE EXPRESS LIMITED WARRANTIES IN THIS SECTION ARE IN LIEU OF ALL
OTHER WARRANTIES AND CONDITIONS EXPRESSED OR IMPLIED, CONTRACTUAL OR STATUTORY, INCLUDING ANY IMPLIED WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
5.2 Software Hosting and Support
)
5.2.1 Ceridian's Obligations.
(i) Uptime. Ceridian shall host and provide ongoing support for the Software and supported third party products from data centers
accessible via the internet. Except for planned maintenance, the web-based application interface for the production environment that will be
accessed through Client URL, shall be available, on average, 99.5% of the time each calendar month.
(ii) Support. For so long as this Service remains in effect, and provided that Client has paid the applicable Fees, Ceridian shall
provide Support in accordance with the following:
(a) Ceridian will use commercially reasonable efforts, commensurate with the severity of the error, to correct any
malfunction, defect or non-conformity in the operation of the Software from the Documentation (each, a "Defect") to enable the
Software to substantially perform in accordance with the Documentation in effect at the time the Support is provided. Client shall
report to Ceridian any Defects and Ceridian shall only be obligated to provide Support if Client submits to Ceridian all information,
documentation, technical and other assistance to assist Ceridian;
(b) Ceridian shall not be obligated to provide Support if the Software is not used in accordance with the then current
Documentation or if any Defect reported by Client is found by Ceridian to be due to the misuse, improper use, alteration, or
damage of the Service, lack of training, or any other cause other than the Software as delivered by Ceridian. Client shall pay
Ceridian, at Ceridian's then current hourly rates, for Ceridian's services in responding to a Client report of a Defect, if: (1) such
Defect does not exist; (2) Client does not assist Ceridian as required; (3) the Software is not used in accordance with the
Documentation; or (4) the Defect is not caused by the Software. If Ceridian may reasonably correct any such Defect, Ceridian
may correct it and Client shall reimburse Ceridian for such correction at Ceridian's then current hourly rates;
(c) support may be provided to Client named support users through one or more of a number of means at Ceridian's
reasonable discretion, such as telephone, e-mail, online meeting, or Internet self-service, which includes general technical
information and assistance with problem determination, isolation, verification, and resolution during Ceridian's standard hours
each Business Day. Support services are not to be used as an alternative to obtaining training. Client shall make commercially
reasonable efforts to refer to the Documentation as a first step in answering questions and learning functions of the Service prior
to contact with Ceridian with regard to problems or questions;
(d) a maximum of two (2) named persons (as indicated on the "Help Line" access list provided from time-to-time by Client to
Ceridian) trained on the use and operation of the Software may have access to the Ceridian help line for problem resolution.
Ceridian will use commercially reasonable efforts to perform all required maintenance to the Software (or any other elements of
the hardware or infrastructure necessary for the provision of the Services contemplated under this Service Exhibit) during the
planned maintenance window, which is currently Wednesdays and Saturdays between 1:15 a.m. and 5:15a.m. Eastern Time.
Ceridian will use commercially reasonable efforts to keep the period during which Client's access to the system is impeded during
the maintenance period to a minimum. Ceridian will use commercially reasonable efforts to notify Client of all maintenance at
least twenty-four (24) hours in advance. Ceridian will not be responsible for any damages or costs incurred by Client, if any, for
scheduled down time. Ceridian may change its maintenance window upon prior notice to Client; and
(e) support provided under this Service Exhibit does not include services provided with respect to the following matters: (1)
any problem resulting from configuration or customization of the Service (including any Professional Services) made by or at
Client's direction and/or approval; or (2) any problem caused by modifications of the Software not made or authorized by Ceridian
(other than ordinary configuration changes the functionality for which is built into the Software and intended to be made by Client).
(iii) Ceridian may from time to time (but shall not be required to) make changes to the Software and/or its functionality, for purposes
such as maintenance or upgrades, or otherwise as deemed appropriate by Ceridian. Such changes are within the discretion of Ceridian,
and are not required to be made, and in particular notwithstanding any intentions which may have been conveyed by Ceridian with respect
to its possible plans for future functionality or features.
(iv) Ceridian will only provide Support in respect of Ceridian Clocks and will not provide Support or other assistance in respect of
clocks of other hardware supplied by any other provider.
5.2.2 Client's Obligations.
(i) Client will not: (a) send spam or otherwise duplicative or unsolicited messages in violation of applicable laws; (b) send or store
infringing, obscene, threatening, libelous, or otherwise unlawful or tortious material, including material that is harmful to children or violates
third party privacy rights; (c) send or store any virus, worm, time bomb, Trojan horse or other harmful or malicious code, file, script, agent or
program; (d) interfere with or disrupt the integrity or performance of the Service or the data contained therein; or (e) attempt to gain
unauthorized access to the Service or its related systems or networks.
The Corporation of the Town of Tillsonburg_AmendmentAgreement00009125.0 Page 3 of 14
\
J
)
6.3
(iv) respond to all Taxing Authorities inquiries pertaining to jurisdictions processed by Ceridian for periods of services provided by
Ceridian. Ceridian shall provide Client with copies of correspondence sent to Taxing Authorities in the resolution of the inquiry;
(v) provide Client with online access to account information, including tax deposit history, status of inquiry and amendment
processing and Client profile information; and
(vi) be liable for tax filing penalty and interest charges to the extent such charges were caused by Ceridian.
6.2.2 Client's Obligations. Client will:
(i) prior to the first Payroll date, provide Ceridian with such information, forms, Powers of Attorney, written authorizations and other
documentation as reasonably required by Ceridian in order to enable Ceridian to determine paid and accrued taxes and tax liabilities, and to
remit Client's tax liabilities and otherwise act on Client's behalf in this regard;
(ii) provide accurate account numbers, remittance frequency and all other information required from time to time to permit accurate
and timely remittance by Ceridian;
(iii) notify Ceridian in writing immediately of any changes to the frequency with which it must make its statutory remittances, and
provide Ceridian with any notices it receives from the Taxing Authorities relating to the frequency of such remittances or any other reporting
requirements. Client shall continue to receive, review and be the contact for all correspondence and all other communications with the
Taxing Authorities, but Client authorizes Ceridian to discuss matters relating to remittance of Client's source deductions with such Taxing
Authorities;
(iv) notify Ceridian of any unscheduled or special transmissions prior to transmitting data;
(v) for each Payroll, forward to Ceridian the necessary information to allow Ceridian to process Client's tax liabilities and otherwise
perform the Service, which information shall be provided to Ceridian such number of days prior to the processing date as may be directed by
Ceridian. Such input data will be forwarded to Ceridian in the format reasonably specified by Ceridian from time to time (having regard to
Client's facilities);
(vi) communicate in writing any changes in services or changes that affect the information provided by Client to Ceridian ten (10)
Business Days prior to the desired effective date of such change. Any penalty or other charges that result from incorrect, incomplete, or
changed tax information provided by Client are Client's sole and exclusive liability and responsibility. Ceridian is not responsible for any
matters existing prior to Ceridian's first Payroll date;
(vii) review and compare the transmitted liabilities with Ceridian posted liabilities and notify Ceridian of any discrepancies within one
(1) Business Day of initial receipt (or such other time period as reasonably established by Ceridian in accordance with its processing
schedule);
(viii) transmit data to Ceridian by no later than 3:00 p.m. Eastern Time two (2) Business Days prior to the Payroll date (or such other
deadline as reasonably established by Ceridian from time to time in accordance with its processing schedule);
(ix) provide mid quarter data within two (2) weeks of the Service Start Date, or by the 15th day of March, June, September, or
December, whichever comes first, if Client's Service Start Date is after tax liabilities have been paid by Client in the quarter of service (or by
such other deadlines as reasonably established by Ceridian from time to time in accordance with its processing schedule);
(x) assist Ceridian in responding to inquiries or in processing amendment requests by providing the information necessary to meet
Tax Authority requirements. Client shall provide Ceridian with written approval for amendments or inquiries resulting in additional tax,
penalty and/or interest due, and agrees to fund these amounts in full prior to completion and submission;
(xi) retain records according to the schedules established by Taxing Authorities for Client. Ceridian has no responsibility or liability for
maintaining or retaining records on behalf of Client; and
(xii) submit any necessary changes to the year end tax file in accordance with the time frames reasonably established by Ceridian
(such time frames will be established based on the time required, after receipt of such information by Ceridian, for Ceridian to perform its
responsibilities within the time prescribed by the Taxing Authorities).
Year End Employee Tax Forms
6.3.1 Ceridian's Obligations. Ceridian will:
(i) deliver the Tax Forms to Client no later than five (5) Business Days (or such other deadline as reasonably established by Ceridian
from time to time in accordance with its processing schedule) after Client has committed/released to print (through the Software
functionality) the Tax Forms in the year immediately following the calendar year for which the Tax Forms are being prepared (subject to
Client's obligations to provide data and review output as contemplated herein, in a timely fashion);
(ii) provide support services via Ceridian's designated support portal for Client's technical personnel and primary users of the Service;
(iii) annually publish the Tax Forms production schedule;
(iv) print and/or post the type(s) and quantity of Tax Forms specified by Client and as the data appears in the file transmitted by Client;
and
(v) package Tax Forms for shipment within five (5) Business Days (or such other deadline as reasonably established by Ceridian
from time to time in accordance with its processing schedule) after Client has committed (through the Software application) to print/release
the Tax Forms. Additional charges will apply for any Client requested (a) sorting and/or splitting, or (b) printing of Tax Forms.
6.3.2 Client's Obligations. Client will:
(i) review Tax Forms upon receipt of same and notify Ceridian of any errors in such materials within two (2) Business Days (or such
other deadline as reasonably established by Ceridian from time to time in accordance with its processing schedule) of receipt of printed Tax
Forms. Client agrees to reimburse Ceridian for all expenses incurred by Ceridian as a result of Client errors or omissions; and
(ii) adhere to the annually published Tax Forms production schedule provided by Ceridian including: (a) completion of any necessary
adjustments in the timeframe designated by Ceridian; and (b) committing the Tax Forms to print.
7. HARDWARE
7.1 Installation of Purchased or Rented Clocks from Ceridian
7 .1.1 Ceridian's Obligations. Ceridian will:
(i) deliver hardware to Client in good working condition prior to the scheduled installation of terminal(s);
(ii) make all corrections necessary to bring terminal(s) into compliance with the applicable specifications; and
(iii) provided Client is current on the mandatory maintenance fees for the clocks, provide maintenance services consisting of support,
periodic updates to firmware, and updates to interfaces for the Software as required, as well as provide emergency replacement of
terminal(s) that Ceridian stocks in the normal course of business. Emergency replacements will be shipped same Business Day if a return
merchandise authorization (rma) is issued prior to 2:00 p.m. Eastern Time. If after 2:00 p.m. Eastern Time, shipment will be next Business
Day. The maintenance fees are included in the base rental fee for rental clocks but are payable on an annual basis for purchased clocks.
NEMA clock maintenance includes a return and repair policy rather than emergency replacement.
7.1.2 Client's Obligations. Client will:
The Corporation of the Town of Tillsonburg_Amendmen1Agreemento0009125.0 Page 5 of 14
for any written extension agreement until terminated by either Party upon ninety (90) days' prior written notice to the other, or otherwise in accordance with the
'"'(~ination provisions in the Agreement.
! Early Termination Fee. Client may only terminate the Services prior to the expiration of the initial Service Term upon payment of an early termination
fee as described below, and by furnishing at least ninety (90) days' prior written notice to Ceridian. If Client terminates the Service pursuant to this Section,
Client shall be responsible to pay to Ceridian, in addition to the Fees payable up to and including the effective date of termination of the Service (including all
One Time Fees for work performed up to and including the date of termination), an early termination fee equal to the average monthly Recurring Fees (computed
based on the Recurring Fees for Services provided to Client during the three (3) month period preceding cancellation, or the Services have not as yet
commenced, then based on estimated annual fees as shown in the Pricing Schedule, pro rated for 3 months), multiplied by the number of whole or partial
months between the date that the cancellation is effective and the expiration date of the initial Service Term, less a discount equal to 25%.
10. ADDITIONAL PROVISIONS
10.1 Client's Acknowledgement Regarding Trust Funds. Client acknowledges that Ceridian, as trustee of the Trust, is entitled to invest monies held by
the Trust in accordance with the investment guidelines established from time to time by Ceridian, and that Ceridian, in its own capacity and not as trustee, is
entitled as income beneficiary to all income and gains derived or realized from such investments and is not accountable to Client, the Employees, or any other
person for such income or gains. The Trust is entitled to pledge such investments for borrowings of the Trust to facilitate the Payments, rather than converting
the investments into cash. Ceridian shall indemnify and save Client harmless from and against any loss of any portion of the principal amount of the Funds
(including any losses of principal resulting from the investment of the Funds) caused by Ceridian, in its own capacity or as trustee of the Trust to the extent such
Funds were actually received by Ceridian.
10.2 Recent Release. The Parties acknowledge and agree that the Ceridian Dayforce payroll application (hereinafter referred to in this Section as "
Ceridian Dayforce HR Payroll") has not reached full maturity. As such, Client acknowledges that Ceridian Dayforce HR Payroll may not currently contain all the
modules, functionality and processing capability that other systems and/or future Ceridian releases may contain.
10.3 Verifying Compliance. Ceridian has the right to verify Client's compliance with the terms of this Service Exhibit (at Ceridian's own expense), at any
time throughout the Service Term and for a period of one year thereafter, and Client shall maintain records relating to the Services hereunder for not less than
such period. Ceridian will have the right, on its own behalf or through the use of a third party independent review firm, on not less than 30 days prior notice, to
conduct an inspection of the relevant Client records during Client's normal business hours and in a manner that does not interfere unreasonably with Client's
operations. In addition, Ceridian may require Client to complete a self-audit questionnaire relating to the Services, but in such case, Ceridian reserves the right
to use the normal in person verification process as set out above. If Ceridian undertakes verification and does not find Material (as defined below) unauthorized
use of the Services, Ceridian will not undertake another verification of Client for at least one year. Ceridian and its third party firms will use the information
obtained in compliance verification only to enforce Ceridian's rights under the Agreement and to determine whether Client is in compliance with the terms of the
Agreement. By invoking the rights and procedures described above, Ceridian does not waive its rights to enforce the Agreement or to protect its Intellectual
Property by any other means permitted by law. As used herein in the context of payment of any Fees or other sums due, the term "Material" means a shortage
of 5% or more. If a verification or self-audit reveals any underpayment of Fees (regardless of whether Material or not), Client will promptly pay to Ceridian the
amount of such shortage, together with interest from the date such amounts should have been paid, at a rate equal to the prime lending rate then in effect with
Ceridian's main financial institution, plus 5%. Additionally, if the shortage in Fees is found to be Material, in addition to the above amount, Client shall also
)burse Ceridian for all costs Ceridian has incurred in connection with the verification process.
1u.4 Accuracy of Data. Client is solely responsible for the accuracy and completeness of all records and information furnished to Ceridian, and in no
event will Ceridian be responsible for any errors or matters existing prior to the Service Start Date and Ceridian shall be entitled to rely solely on the information,
authorizations, representations and warranties provided by Client pursuant to this Service Exhibit. Ceridian is not obligated to commence providing Services
until receipt from Client of all information reasonably required to be received from Client to provide the Services. If Ceridian corrects any information or matters
existing prior to the Service Start Date or performs any other service not expressly identified in this Service Exhibit, Client will pay Ceridian additional fees and
charges computed on the basis of work performed by Ceridian, at Ceridian's then current hourly rate for such professional services.
10.5 Employee Information. Client shall be responsible for complying with all applicable laws associated with the tracking of employee Personal
Information (including, without limitation, all applicable privacy laws), including with respect to geo-tracking and biometric information (if applicable). Client
acknowledges and agrees that it is Client's responsibility to establish and maintain appropriate security and privacy procedures and policies, to properly inform
its employees of the tracking of information, to obtain all necessary consents with respect thereto and to obtain all applicable government registrations. Ceridian
shall not be responsible for Client's use of such information or the application, and Client shall indemnify and save Ceridian harmless from and against any and
all reasonable and direct loss, damage or liability which Ceridian may incur arising from Client's use of the application (including, without limitation, invasion of
privacy claims).
10.6 Extended Access to Historical Data. To the extent Client is migrating the Services described hereunder from an existing Ceridian payroll platform
(the "Prior Ceridian System"), Ceridian agrees to provide access to Client's Payroll data stored in the Prior Ceridian System (the "Historical Data") for a period of
twenty-four (24) months following the Service Start Date (subject to any shorter retention period as required by applicable privacy or other laws). Access to the
Historical Data will be terminated at the end of such 24 month period unless otherwise agreed by the Parties in writing.
In consideration of the Fees to be paid hereunder, Client hereby requests that Ceridian provide those Services in accordance with the terms and
conditions set forth in this Service Exhibit. This Service Exhibit may be executed either contemporaneously or subsequent to the Agreement, and in
either case the terms of this Service Exhibit shall be deemed to be incorporated into and form an integral part of the Agreement. In the latter case
where subsequently executed, the Agreement shall be considered amended by adding the provisions of this Service Exhibit, and to the extent this
Service Exhibit does not modify the Agreement, the Agreement shall continue in full force and effect, unamended, and otherwise the execution of
this Service Exhibit will not serve to revise the relationship between the Parties and any unremedied and outstanding accounts, breaches or other
matters existing between the Parties as at the date this Service Exhibit is executed will remain intact and subsisting notwithstanding the amendment
of the Agreement.
Ceridian Canada Ltd.
Per: ______________________________________ ___
Printed Name: ---------------------------------
Title:-------------------
Date: ______________________________________ __
I have the authority to bind the corporation
The Corporation of the Town of Tillsonburg_Amendmen1Agreemento0009125.0
The Corporation of the Town of Tillsonburg
Per: __________________________________________ _
Printed Name: -----------------------------------
Title:--------------------
Date: -----------------------------------------
I have the authority to bind the corporation/partnership
Page 7 of 14
Message Center
Administrator Self Service Forms
Manager Self Service Forms
Employee Self Service
Workflows
Payroll Preview
Payroll
Legal Entities
Employer Bank Accounts
Ceridian Tax Filing
reports avai application, Client
can create reports based on the information recorded within the application
through MyReports. These ad hoc reports are based on topics, such as pay
or HR information, and can report on any selected fields included in the
topic; the report can then be filtered based on these fields and distributed
through the application to any user role(s) that should have access to run
the report. Configuration of ad-hoc reports on Client's behalf is available for
an additional fee based on
Tax Forms, Direct Deposit Form, Confidential Information
Submission History, My Profile, HR Policy. Client-specific
available for an additional fee based on rti"'"m'"""
Standard workflows include: commit to database, single approval, double
approval & conditional workflow. Implementation will configure additional
workflows to mirror Client's unique business processes for an additional fee
Preview of payroll calculations for the pay group and for each employee.
Includes online analytics, standard payroll audit reports and audit wizard,
quick entry screen for one time payroll related entries, separate check
earnings, memo , and taxable benefits.
Also the setup of earning and deduction groupings that can be utilized for
earnings or deduction calculations; pre-defined tax methods built in for
compliance purposes(US); pre-defined system earnings and deductions
with validated tax calculations (CAN),configurable limits and declining
balances· arrears and
Creation of Legal Entities (FEIN, CRA#) for the proper calculations and
remittance of tax filing.
Including federal, state/provincial, local, and other employer & employee
taxes.
Automatic based on work location.
Bank account information is needed to fund payments for your payroll
accounts, including employee payments, taxes, 3rd party payments and
service
Preparation and filing of:
US -Federal, State, and Local tax return and related documentation
and forms
Charitable
Setup of GL reporting. GL setup includes configuration levels and
accounts. Capability to export detail and summary information. GL Export is
included under and Interfaces.
The Corporation of the Town of Tillsonburg_AmendmentAgreemento0009125.0
lncl
Included
4 Standard Included
3 Included
Included
Up to 1 per FEIN
Included
Up to 51ncl
Included
Included
Included
Page 9 of 14
Projects
Attendance Tracking
Interface Configuration
Dayforce Essentials
Live Membership
MyPath
Pro
Module also includes the ability to import schedule budget information to
compare budget to actual cost of schedule and excludes the configuration
of custom KPis.
This feature is used to monitor your results for a variety of
key performance indicators (KPis), through visual representations on a
rolling time basis. This enables managers and other users with access to
determine which organizational units, such as regions, districts, or individual
locations, are results all KPis over time.
This feature support the administration and tracking of projects
organization-wide; within My Projects, users can create projects for the
organization, define start and due dates, a budget in both hours and a dollar
amount, and assign the project to an area of the organization and a set of
that can work the
Attendance tracking allows for the tracking of attendance incidents such as
employees arriving to work late or missing scheduled shifts, how the
occurrence of these incidents cause attendance violations, and what actions
be taken
Configuration of within the framework of the application.
These can include carrier feeds, GL exports, time imports, etc.
Online videos providing introduction to Dayforce HCM module fllnlr.ticm~'litv
In addition to videos available 24/7, Essentials includes comprehensive
training plans and best practice methods for accelerating adoption.
Videos include Essentials Supervisor Operations Overview, Payroll and HR
Administration, Scheduling Overview, Dayforce WFM Payroll Administration
-HPL, Dayforce WFM Employee System Access and Dayforce WFM
Administration -Small Business
Allows a single named member to attend any publicly scheduled
Dayforce training session for a period of one year from date of project
kick-off
J;> Members must submit their name and email address to
education@dayforce.com prior to initial session registration
J;> Members must self-enroll using online registration tools
J;> Membership can be transferred to a new user if the current member is
J;> Pre-built training content accessible via the Dayforce application
J;> All users with access to the Dayforce application have access to
content for a period of one year from date of project kick-off
J;> Content includes e-learning, student guides and job aids related to the
Subscribed Modules
J;> content accessible via the or
loaded into Client Learning Management System, as elected
J;> All users with access to the Dayforce application have access to
content for a period of one year from date of project kick-off
J;> Content includes e-learning, student guides and job aids related to the
Subscribed Modules
J;> Allows a single named user with an active subscription to create
additional content related to the
The Corporation of the Town of Tillsonburg_AmendmentAgreement00009125.0
Not
Not
Not
History Included
Included
Following are
5-Deferred Compensation,
Pension, 401 K, RRSP Plans
1-Imports required into Dayforce
0-Number of 3rd Party Exports
required from Dayforce
1-Number of GL Exports required
1-Number of Benefit Carrier
1 Subscription(s)
Included
ot Included
Page 11 of 14
PRICING SCHEDULE -Ceridian Canadian Pricing
July 30, 2014 Currency: CAD
This confidential Pricing Schedule has been prepared exclusively for The Corporation of the Town of Tillsonburg by Sapna Raj
Bundle Purchased: Dayforce-Dayforce Pay, Benefits and Time
ITEM DESCRIPTION
Estimated One Time Fees
Product Name Charge Type Base Price Quantity Adjusted Price
Dayforce -Dayforce Pay, Benefits and Time Implementation
Dayforce Live Membership
Implementation
One Time
$19,359.38
$1,250.00
$19,359.38
$1,250.00
$20,609.38
Estimated Recurring Fees
•:rtmm•~euu. Quantity 4UD!f1®1Ai'iW
Dayforce -Dayforce Pay, Benefits and Time-Monthly PEPM $12.00 210
*PEPM I Recurring Fees are subject to a minimum processing fee of $500.00 per month.
ESTIMATED ONE-TIME FEES: $20,609.38
ESTIMATED ANNUAL RECURRING FEES: $30,240.00
"'<ices shown herein are valid only if signed by Client within 30 days from the date above
1_es are exclusive of all Taxes
_Jods and/or materials, if any, shipped FOB Origination Point
Ceridian Canada Ltd.
Per: ____________________________________ ___
Printed Name: -------------------------------
Title: ------------------------------------
Date: ___________________________________ _
I have the authority to bind the corporation
The Corporation of the Town of Tillsonburg_AmendmentAgreemento0009125.0
The Corporation of the Town of Tillson burg
Per: _______________________________________ __
Printed Name: -----------------------------------
Title: ------------------------------------------
Date: ---------------------------------------
I have the authority to bind the corporation/partnership
$2,520.00
$2,520.00
Page 13 of 14
THE CORPORATION OF THE TOWN OF TILLSON BURG
BY-LAW NUMBER 3841
A BY-LAW to Authorize an Amending Agreement Between the Corporation of the Town of Tillsonburg and
Ceridian Canada Ltd.
WHEREAS the Corporation of the Town of Tillson burg deems it necessary and expedient to amend an
agreement with Ceridian Canada Ltd;
THEREFORE the Council of the Town of Tillsonburg enacts as follows:
1. THAT the Agreement attached hereto as Schedule "A" forms part of this by-law;
2. THAT the Mayor and Clerk be hereby authorized to execute the attached agreement marked as
Schedule "A" on behalf of the Corporation of the Town of Tillsonburg.
This by-law shall come into force and take effect immediately after the final passing hereof.
READ A FIRST AND SECOND TIME THIS 11th DAY OF AUGUST, 2014.
READ A THIRD AND FINAL TIME AND PASSED THIS 11th DAY OF AUGUST, 2014.
MAYOR-Dave Beres
CLERK-Donna Wilson
·~DIAN )-"'"
SERVICE EXHIBIT
CERIDIAN DAYFORCE HUMAN CAPITAL MANAGEMENT
SERVICE TERM: 36 Months
Client Name
The rnrnr•r:otinn the"Ciient"
Service Contact
Darrell
e-mail
Billing Street Address
200
1. SERVICE EXECUTIVE SUMMARY
Ceridian shall provide Client with Ceridian Dayforce Human Capital Management Services within the Territory, consisting of access to and use of the Subscribed
Modules, in conjunction with those Services as further described in this Service Exhibit.
Client's use or non-use of any particular function does not impact its availability or the Fees payable.
2. CAPITALIZED AND DEFINED TERMS
2.1 All capitalized terms used herein and not defined shall have the same meaning as in the Agreement.
2.2 As used in this Service Exhibit:
)
2.2.1 "Annual Inflation Index" means (i) in the case of the United States, the Employment Cost Index: Total Compensation: All Works: Civilian, Not
Seasonally Adjusted (ECI), as published by the Bureau of Labor Statistics, US Department of Labor; and (ii) in the case of Canada, the Consumer
Price Index, as published by Statistics Canada, Government of Canada;
2.2.2 "Ceridian Clocks" means clocks, hardware and other ancillary products, sold by Ceridian to Client as part of the Services, as set forth in the
attached Pricing Schedule;
2.2.3 "Documentation" means all documentation relating to the Software, whether in machine-readable or printed form, provided by Ceridian to
Client, including any updates, revisions, new versions, and supplements to the Documentation;
2.2.4 "Funding Authorization" means such written authorization, power of attorney or other form executed by Client from time to time as
reasonably required by Ceridian to authorize and permit Ceridian to withdraw money, forward payments or take other steps to facilitate the movement
of payments as part of the Service;
2.2.5 "Funds" means those funds to be received by Ceridian from Client, in an amount equal to the Payments to be made for a particular Payroll;
2.2.6 "Modifications" means any error corrections, modifications or enhancements to the Software that are included by Ceridian in Support of the
Software to all customers;
2.2.7 "New Versions" means new versions of the Software that may be deployed by Ceridian to Client for license pursuant to this Service Exhibit;
2.2.8 "Number of Employees" means the number of employee records in the Software that do not have a terminated status, including full-time and
part-time employees as well as any contingent labor or contractors, or any other individual in respect of whom information is being recorded in a
Subscribed Module, and all administrators or other users who are accessing the Software or database relating to the Services (for the purposes of this
Service Exhibit, each shall be considered an "Employee");
2.2.9 "One Time Fees" means those Fees set forth in the Pricing Schedule under the heading "One Time Fees", including those Fees payable for
the implementation and training Services, or are otherwise identified or understood to be one time or non recurring Fees, including any Fees payable
with respect to change orders;
2.2.10 "Payments" means the payments to be made by Ceridian on Client's behalf hereunder, in respect of wages to its Employees, statutory
remittances, tax filing liabilities and other third party payments as directed by Client and agreed to by Ceridian;
2.2.11 "Payroll" means the payroll of Client processed or to be processed by Ceridian with which the Service is associated;
2.2.12 "Rate Sheet" means the document that itemizes those ancillary services offered by Ceridian to its clients at the then current rate, not
otherwise stated in the Pricing Schedule;
2.2.13 "Recurring Fees" means those Fees set forth in the Pricing Schedule under the heading "Recurring Fees", or are otherwise identified or
understood to be Fees which are payable on the periodic recurring basis stated in the Pricing Schedule;
2.2.14 "SeNice Start Date" means the actual date on which the Services move beyond the test stage and Ceridian has confirmed (acting
reasonably) that the Services are ready for use in a live production environment, which will generally be when the Software is loaded with Client
organizational structure, employee information and Client specific rules and Client has administrative control of the Software;
2.2.15 "SeNices" means, collectively, access to the Subscribed Modules, together with all other Services described in this Service Exhibit;
2.2.16 "Software" means the software program(s) licensed by Ceridian to Client through which the Service will be provided, together with all
Modifications and New Versions;
2.2.17 "Subscribed Module(s)" means, at a given date, the module(s) to which Ceridian will provide Client access as part of the Service and as set
forth in a written Statement of Work ("SOW'), signed by both Ceridian and Client;
The Corporation of the Town of Tillsonburg_AmendmentAgreemento0009125.0 Page 2 of 14
)
(ii) Client will designate named support users to triage all internal support incidents reported by end users. Triage occurring by Client
support users includes: checking the Documentation for assistance in dealing with the reported incident, attempting to reproduce the
incident in a production copy, and documenting the steps required to reproduce the incident. Upon reporting an incident, Client agrees to
cooperate, work closely with, and provide assistance to Ceridian in the investigation, diagnosis, and resolution of the incident.
(iii) Ceridian shall have the right to access Client's account from time to time, for purposes of Support, administration, invoicing and to
inspect Client's utilization of the Services so as to ensure Client's compliance with the provisions of this Agreement, as reasonably
necessary in Ceridian's sole discretion.
6. ONGOING SERVICES AND SUPPORT. The scope of ongoing I recurring Services outlined below provides a breakdown of the key functionality and
deliverables to be provided, and the respective rights and obligations of Ceridian and Client.
6.1 Payment Solutions and Funds Transfer
6.1.1 Ceridian's Obligations. Ceridian will:
(i) issue the Payments in accordance with the Payroll and Payment processing schedule, as agreed upon by the Parties, to meet
Client's Payroll obligations, by way of: (a) submitting Payment information to the appropriate funds transfer network(s) in the form required
for the electronic crediting/direct deposit of payment to the designated bank accounts of Employees; and/or (b) create negotiable paychecks
to the order of Employees drawn on the Trust account. Each paycheck will be printed on Ceridian check stock with Ceridian officer's
signature and Ceridian logo using the check data and account provided by Client;
(ii) process file reversals, request stop payment orders and request direct deposit reversals upon Client's written request;
(iii) process stop payments up to five (5) Business Days of settlement date and direct deposit reversals upon Client's written request
on the day of receipt when request is received by 2:00pm Eastern Time;
(iv) at the request of Client or at Ceridian's option, provide Client a report identifying un-cashed paychecks considered stale dated,
and pay to Client an amount equivalent to any Payroll Funds held on account of Payments against which stop payments have been placed,
or which are, according to banking practice, considered to be stale-dated (less a reasonable administration fee; or at the request of Client,
such Payroll Funds may be credited to Client's next Payroll);
(v) notify Client of exceptions related to paychecks processing and pre-notification rejections, bank requested notification of change
requests, and returned credits related to direct deposit services ("Exceptions");
(vi) notify Client of any errors or other circumstances in the event Ceridian is unable to provide Payments and either re-performs
Services (when possible) or arrange return of unpaid funds to Client. Unpaid Payroll Funds will be returned only after verification of
available and sufficient fund balances (with time allowances for returned items) by the bank in which such funds are held; and
(vii) establish and maintain the Trust for the purpose of holding and keeping Funds and other trust funds received from its clients
separate from Ceridian's own property. For clarity, the principal amount of the Funds received by Ceridian from Client shall at all times while
in the possession or control of Ceridian, be held in its capacity as trustee of the Trust.
6.1.2 Client's Obligations. Client will:
(i) enter, maintain and transmit (via the Software) Payroll data to Ceridian, such number of days as established by Ceridian (acting
reasonably) prior to the date the paychecks are to be issued and deposits are to be made, as required to meet agreed upon processing
schedules;
(ii) review and audit all Payroll data, reports and other materials prior to committing the Payroll. Client shall correct any discrepancies
or errors in such materials prior to the next scheduled processing;
(iii) monitor changes to those laws specifically applicable to Client's business, interpreting applicable laws and regulations,
determining the requirements for compliance with such laws and regulations, and notifying Ceridian of any changes to the Payroll
processing required as a result of such laws;
(iv) correct Exceptions before transmitting Payroll data for Client's next Payroll (otherwise Client could be in breach of applicable laws
or regulations);
(v) be responsible for contacting payees to resolve payment of any voided paychecks and reimburse Ceridian for any losses and fees
incurred by Ceridian in circumstances where Ceridian honors Client's request to initiate a stop payment order and issues a replacement
check, but the check originally issued is subsequently presented for payment by a holder in due course (including fraud or misconduct on
the part of Employees);
(vi) require Employees to complete, sign and maintain any account funding authorizations or other documents or authorizations
necessary for Ceridian to provide Services, including authorizations for the initiation of credit entries. Without limitation, Client shall ensure
that each Employee utilizing Ceridian's direct deposit service has authorized the initiation of credit entries and the crediting of the Employee
account, as well as the debiting of the Employee account through a file reversal in the event of a returned item from Client's account or any
funding deficiency by Client (to extent permitted by law). Client must ensure that such authorizations are operative at the time of transmittal
and crediting/debiting of the Employee accounts;
(vii) hereby grant to Ceridian the authority to issue Payments on behalf of Client, and to take such other action as may be necessary
from time to time in connection with the provision of the Services, which might authorize to instruct its bank to stop payment and authorize to
refuse payment as required to provide the Services;
(viii) pay for all reasonable expenses incurred by Ceridian as a result of Client errors or omissions;
(ix) forward the Funds to an account established by the Trust as directed by Ceridian. The Funds will be provided by Client in a
manner satisfactory to Ceridian (acting reasonably) and where Ceridian is debiting Client's account, Client will fully fund such account and
authorize the initiation of debit entries and the debiting of the account in the amount and on the date specified, and ensure that such
authorization is operative at the time of transmittal and debiting of Client account. Ceridian shall not be obliged to release any Payroll
documents or to make or honor any Payments until it has received confirmation that Client's financial institution upon which the Funds have
been drawn has irrevocably honored such request for advance of funds. In this regard, Ceridian reserves the right, at its option, to
implement such procedures as may reasonably be required to guarantee the irrevocable receipt by it of the Funds prior to Ceridian paying
out any such funds; and
(x) provide Ceridian with Funds in an amount equal to the tax liability Payments to be made for a particular Payroll.
6.2 Tax Filing Services
6.2.1 Ceridian's Obligations. Ceridian will:
(i) prepare, deposit, and file Client's Payroll tax returns for those federal, state/provincial and local jurisdictions supported by Ceridian
and reflected on Client's Tax jurisdictional profile;
(ii) provide Client with a regular tax statement for each Client tax registration number processed by Ceridian;
(iii) provide, prepare and file employer Tax Forms in the formats required by each Taxing Authority provided that Ceridian has
provided tax filing Services for Client for the entire calendar year or Client has provided quarterly tax filing data in accordance with
Section 6.2.2(ix);
The Corporation of the Town of Tillsonburg_AmendmentAgreement00009125.0 Page 4 of 14
)
(i) make available a suitable place of installation, adequate power and surge protection, and cabling. Client is responsible for
location and mounting of the terminal(s) in compliance with accessibility laws and all building codes;
(ii) install and test terminal(s);
(iii) within fifteen (15) days of the receipt of terminal(s), notify Ceridian of any material Defect in terminal(s). If Client does not send
written notice of the occurrence of a material Defect within such fifteen day time period, Client will be deemed to have accepted terminal(s);
(iv) Client must return any rented hardware within fifteen (15) days upon termination of this Service Exhibit. Clock rental fees will
continue to accrue until all hardware has been returned;
(v) except for NEMA clocks which may not be returned, Client has the option to return rental or capital purchased hardware, within
forty-five (45) days of receiving shipment, so long as the hardware is unopened and unused. Client is responsible for shipping costs of
returned clocks. Any returns not meeting the above conditions are not eligible for a refund of fees paid;
(vi) if applicable, rental fees will begin to accrue immediately upon receipt of the rented clocks, and are required for a minimum period
of twelve (12) months. Rental fees are applicable for the duration of time during which Client has the clocks in their possession. Rental fee
accrual will not be terminated without an approved rma and will continue until Ceridian receives all clocks. If Client places the
implementation on hold for any reason, clock rental fees will continue to apply; and
(vii) with the exception of NEMA clocks, if an emergency replacement of any terminal is required as part of the maintenance coverage,
Client is obligated to return the original terminal(s) within fifteen (15) days of shipment of replacement. If Client does not return the original
terminal(s) within this timeframe, Client will be charged full list price for the replacement terminal(s).
7.2 Ceridian Clock Warranty. Ceridian warrants that it has the right to sell terminal(s) to Client. Ceridian is not responsible or liable for damage,
malfunction, or performance failures resulting from changes made to terminal(s) after acceptance or damage caused by the misuse, physical abuse, improper
operation, the environment or other causes beyond Ceridian's exclusive control.
8. SERVICE FEES AND PAYMENT
8.1 Fees. The Fees payable by Client to Ceridian for the Services are as set forth in the attached Pricing Schedule. The Fees are exclusive of all Taxes.
In addition to the Fees, Client shall reimburse Ceridian for all expenses (if any, in accordance with Ceridian's expense policy) incurred in connection with the
implementation and provision of the Services, including travel, accommodation and meals. Except as otherwise stated herein, all invoices will be due and
payable by direct deposit within thirty (30) days of the date of invoice.
8.2 One Time Fees.
8.2.1 The One Time Fees have been calculated taking into account the work and materials Ceridian has reasonably estimated will be required to
implement the Service. This estimate has been made by Ceridian in good faith based on the information available to Ceridian at the time of executing
this Service Exhibit, including information and representations provided by Client. To the extent that new or additional information becomes available
to Ceridian which impacts the estimated One Time Fees, the Parties shall mutually agree to necessary changes to the SOW (including to
corresponding Fees).
8.2.2 Subject to any payment terms to the contrary in the SOW, the One Time Implementation Fees will be invoiced and payable in two (2)
installments as follows: (i) fifty percent (50%) at the date implementation Services are started (generally by way of a kick off meeting) and (ii) fifty
percent (50%) at Service Start Date. However, Ceridian reserves the right to invoice and require payment of One Time Fees on a monthly basis
(including for longer I more complex implementations), based on the amount of work completed each month.
8.2.3 All One Time Fees in respect of purchased or rented clocks, badges or other tangible items or hardware, will be invoiced upon shipment.
8.3 Recurring Fees.
8.3.1 The monthly Recurring Fees will be invoiced and payable monthly in advance, commencing as of the Service Start Date, based on the
Number of Employees as at the 15th of each calendar month, or such other date as may be communicated to Client by Ceridian. Services included in
the Pricing Schedule that are based on a per occurrence (e.g., Fees for ancillary services shown on the Rate Sheet), will be invoiced monthly in
arrears. Any estimated annual Fees shown in the Pricing Schedule are estimates only, based on Client's Number of Employees and/or transaction
count as at the date of signing this Service Exhibit.
8.3.2 When and if made available by Ceridian, at Client's election, SMS text messaging for "Alerts and Notifications" functionality will be provided
to Client at Ceridian's then current rate per message (both outbound and inbound messages shall be counted for the purposes of billing). Other
miscellaneous charges may apply for mobile device access. Such Fees shall be billed based on the actual count for the previous month.
8.4 Staging Fees. Once Ceridian commences those implementation Services described in a written SOW and referenced in the Implementation Section
herein, a Client instance of the Software is established for the purposes of configuration, user testing and implementation team training. In order to compensate
Ceridian for the work required to establish and maintain such Client environment, commencing as of the initial project kick-off meeting through to the Service
Start Date (the "Staging Period"), Client shall pay Ceridian the Staging Fee listed in the Pricing Schedule (the "Staging Fee") in the amount and at the frequency
shown therein. If the Staging Fee is shown as one single payment, it will be invoiced upon project kick-off and payable in accordance with the invoicing payment
terms set forth herein. If the Staging Fee is shown as being paid in multiple payments, such amount will be payable monthly during the Staging Period.
8.5 Training Fees. All event-based training Fees will be payable upon event completion. Subscription-based training Fees will be payable upon project
kick-off (or if subscribed after kick-off, immediately upon subscription) and each renewal date thereof.
8.6 Annual Fee Increase. All Fees are subject to annual increases in an amount not to exceed the annual increase in the Annual Inflation Index for the
Territory (on a cumulative basis from the Service Start Date), the first such increase to be calculated and effective on the first anniversary of the Service Start
Date.
8.7 Additional Miscellaneous Fees. In addition to the Fees payable as set forth in the attached Pricing Schedule, Client will be charged the
miscellaneous Fees set forth in the attached Rate Sheet, when applicable. (If an item is listed on both the Pricing Schedule and the Rate Sheet, the lower rate in
the Pricing Schedule shall govern.) Such Fees are intended to compensate Ceridian for additional work and/or disbursements payable to third parties as a result
of the occurrence of such events and the Fees listed therein represent the Fees charged as of the date of this Service Exhibit. Ceridian reserves the right to
change and/or expand the list of items on the Rate Sheet and/or the dollar amount of such items from time to time without notice to Client. An updated copy of
the Rate Sheet will be available from Ceridian and provided upon Client's request.
SERVICE TERM AND TERMINATION
9.1 Service Term. Unless terminated earlier by a Party as a result of the other Party failing to perform one or more of its material obligations in the
Agreement, the Services shall be effective and binding immediately upon execution hereof, and shall remain in effect for an initial Service Term equal to the
number of months I years set forth above calculated from the Service Start Date, and thereafter shall automatically continue on the same terms without the need
The Corporation of the Town of Tillsonburg_AmendmentAgreemento0009125.0 Page 6 of 14
,~DIAN y..,....-
1
Client Name
The rnrnr.r,tinn of the Town of
STATEMENT OF WORK
CERIDIAN DA YFORCE HUMAN CAPITAL MANAGEMENT
the"Ciienr
This is the implementation Statement of Work ("SOW') as contemplated under the written Service Exhibit for Ceridian Daytorce Human Capital Management
made between Ceridian and Client (the "HCM Exhibit"). This SOW sets forth the details for the implementation Services and/or deliverables (the "
Implementation Services") to be provided in respect of those Services described in the HCM Exhibit (the "Services"). Capitalized terms not defined in this SOW
shall have the meanings ascribed to them in the Service Agreement between Ceridian and Client.
1. Executive Summary
You have engaged Ceridian to implement and provide education and training for the following Subscribed Modules:
• Dayforce Core Elements
• Daytorce HR & Self-Service
• Daytorce Payroll
• Dayforce Benefits
• Dayforce Time
• Advanced WFM Modules
o Schedule Compliance
For the following population:
• 210 Employees at 91ocation(s) in Canada.
2. Implementation Phases
The tasks, duties, responsibilities, and deliverables to be provided by Ceridian to Client in connection with the Implementation Services will be provided in 3 high
level phases, which are broken down as follows:
(i) Discovery:
• Deliver pre-discovery workshop questionnaires;
• Lead discovery workshops;
• Document requirements and deliver a Requirements Recap document;
• Determine integration requirements for selected components (as appropriate).
(ii) Configuration and Testing:
• Configure the solution per the written document titled Requirements Recap for all of Client's "in scope" locations as agreed upon by Ceridian and
Client;
• Provide the solution based on Client feedback during sandbox (test environment) review;
• Complete parallel testing for payroll components;
• Refine solution, support Client user acceptance testing and final parallel runs.
(iii) Knowledge Transfer:
• Support one live production run per frequency;
• Knowledge transition session to transfer knowledge on the specifics of Client's system to administrators, payroll department, human resources
department and help-desk.
3. Services. Responsibilities and Deliverable& for Implementation of Subscribed Modules
(i) In Scope Work: Ceridian will analyze, configure, test and deliver those components indicated below as included.
Role
HR
Security access to filter data appearing to the user so that the information
available to each user in the Dayforce application is appropriate.
For example, the organization hierarchy controls that the manager of a
location can only review the HR and time and attendance records for
Employees who work at that location, and can only create schedules,
timecards and submit transactions for such
Security feature that defines what sections of the Dayforce application users
can access. Clients can configure as many user roles as the organization
requires; the more granular the access requirements, the more user roles
required.
The Corporation of the Town of Tillsonburg_AmendmentAgreement00009125.0
Up to 6 Roles I
Up to 4
Included
Page 8 of 14
Punch Policies
~"-"--'• ,, ~-J : :-:rfli~~~;~ilf.t~~~1-iJ;--: ,~ ~ -
"" <'
.
Schedule Bidding
Labor Budgeting
Task Management
Advanced Scheduling
Schedule Optimization
Schedule Compliance
Managers can create manual schedules for their employees by creating
new shifts with desired start and end times. Shifts can be created for each
employee or a shift can be created and multiple employees can be assigned
to that shift as appropriate.
Rotation Based Scheduling
Shift rotations are used to define a pattern of repeating shifts and days off
that describe employees' regular work week. For example, Client can define
a shift rotation where employees work 5 days, from 9am to 5 pm, followed
by 2 days off. Managers assign this rotation to the appropriate employees,
rather than scheduling them every week for the same 5 shifts and 2 days
off. Shift rotations can be defined for number of
Pay policies are used to assign pay rules and qualifiers within the Dayforce
application to appropriate employees so that employees are paid correctly.
Each pay rule controls an aspect of Client's organization's payroll policy,
such as when and how daily, weekly, and holiday overtime is paid, or what
shift premiums employees can earn. A pay policy groups the appropriate
instances of these rules together, so that they can be applied to the
same
Punch policies an entry and any
rules and validation to be applied when employees record working time.
For example, when an employee punches in at the clock, a punch policy
can round the time to the nearest quarter-hour, or consider punches that are
5 minutes early or late as being on time. There are also parameters which
define what duration shifts must be in order to qualify for meals or breaks,
well as the duration and number of breaks for shifts.
Employee level user system access to the following tasks: Availability,
Messaging and Alerts, Schedules, Timecard, Webclock, Time Away from
Work.
Included
· . . . , ~· . ~ :r ~~~;:~~h:}~l~~i~1~~~~~~tli?~ , ~
This feature defines how employees are ordered, so that preferred Not Included
employees are assigned their bids first, define the shifts employees within a
bid policy bid on, when the bid sessions occur and how frequently they
repeat, as well as details on the number of bid windows within a session
and which employees are eligible for each set of windows.
Deriving a labor budget based on imported KPis or metrics by defining KPI Not Included
metadata for My Plan.
This feature is used to mirror your organization's needs and policies. This Not Included
includes configuring the application to support tasks that impact the
schedules of the locations they are assigned to by driving or influencing ·the
labor requirements of locations; securing the tasks users can review and
modify; configuring which user roles fulfill each function in the task
management process.
Forecasting labor demands based on KPis or metrics, such as sales or Not Included
number of transactions, using either a trend of historical averages or moving
averages forecasting method; defining data adjustment rules and qualifiers
in the forecast polic:y.
An add-on to Advanced Scheduling that enables forecasting of estimated Not Included
metrics and estimated labor requirements; preliminary allocation of
budgeted labor hours; automatic generation of a schedule (including
assignment of employees to shifts), and ability for a user to edit the resulting
schedule.
Configuration of schedule policies and schedule alerts and warnings to Included
facilitate compliance with legislative and company policies. Examples
include enforcing minimum and maximum shift lengths, breaks, minimum
and maximum weekly hours and when employees can be scheduled to
The Corporation of the Town of Tillsonburg_AmendmentAgreemento0009125.0 Page 10 of 14
.
I Client Exclusive Training -Onsite ~ Instructor led training delivered exclusively to Client, onsite at Client's Not Included ,
location. Instructor expenses are additional
~ Up to 12 participants may attend a single session
~ All students will receive soft copy of course guide
~ Standard Dayforce training database/guides will be used
~ Session agenda can be tailored to cover topics relevant to Client
Client Exclusive Training -Virtual ~ Instructor led training delivered exclusively to Client via virtual class Not Included
~ Up to 12 participants may attend a single session
~ All students will receive soft copy of course guide
~ Standard Dayforce training database/guides will be used
~ Session agenda can be tailored to cover topics relevant to Client
Custom WFM Training for Supervisors and ~ Customization of standard Dayforce WFM Education offering to Not Included
Employees incorporate Client data and business process examples.
~ Incorporates Client data and business processes covering commonly
used supervisor and employee tasks
~ Custom developed workbooks for supervisors
~ Custom developed job aids for Employees
~ One set of data/examples will be used
~ Content will be built using Dayforce Education templates
~ Soft copies of course materials will be provided
~ All content will be developed in one language (English or French)
~ 1 delivery session, approximately 1 day in duration
~ Maximum of 12 _QarticiQ_ants may attend a session
Custom Training (other) Customization of standard Dayforce Education offering to incorporate Client Not Included
data and business process examples
(ii) Out of Scope Work: Unless a task, duty, responsibility or deliverable is expressly set forth under "(i) In Scope Work" above, it is out of scope and will not
be provided or performed by Ceridian as part of the implementation Fees quoted. Without limiting the generality of this principle, Ceridian and Client
expressly confirm that the following specific items are out of scope:
• Integration to 3rd party systems other than those identified in the HCM Exhibit;
• Ceridian-led User Acceptance Testing (UAT) test case development and execution;
• Training material development outside of the Education Services specified above;
• Client resource and/or third party vendor management.
4. Assumptions and Client Duties and Responsibilities
The implementation Fees and estimated timelines are based on the following assumptions, and Client being responsible for the following:
' • Client's requirements for the Services being implemented are as set forth in the written discovery questionnaires completed by I for Client;
• Client will provide access to Client's current systems, data storage environment, and personnel with the appropriate knowledge of Client's systems
and its configuration, to assist in data analysis for HR data import, exports and configuration;
• Client is responsible for overall project and resource management;
• Client shall provide access, as specified by Ceridian, sufficient to allow Ceridian's data conversion consultant to properly access Client's data, which
may include access through database backup, ascii data dump, system generated reports, or direct access to the previous vender's data storage
environment. All data to be converted will need to be made available including employee and employer taxable wages, wages to limit. and tax detail
for each tax category. If all required conversion data is not available, pricing is subject to change;
• Client will provide solution feedback based on the Requirements Recap provided post Discovery and will sign off on the document. Requirements
Recap will be deemed accepted 5 Business Days after delivery to Client;
• Client will provide data requested by project team in a timely manner;
• Client will staff required personnel and subject matter experts to provide requirements and feedback in a timely manner;
• Client will support parallel run testing with appropriate personnel and reports;
• Client will assist with the mapping process, validate, test and audit the conversion files prior to loading into the Dayforce application, and provide the
completed file conversion acceptance form upon successful conversion of the data;
• Client will perform UAT such as developing and executing test scripts, providing test results and steps to reproduce, and determine user acceptance
criteria;
• Client will confirm acceptance and sign-off for all Implementation Services (including UAT) in a timely fashion;
• Any changes to the Services described above will require a Change Order;
• Client will complete training requirements within the designated timeframe prior to Service Start Date;
• Client will follow the instructions contained in the training materials.
In consideration of the Fees to be paid hereunder, Client hereby requests that Ceridian provide those Implementation Services in accordance with
the terms and conditions set forth in this SOW. This SOW may be executed either contemporaneously or subsequent to the Agreement, and in either
case the terms of this SOW shall be deemed to be incorporated into and form an integral part of the Agreement. In the latter case where
subsequently executed, the Agreement shall be considered amended by adding the provisions of this SOW, and to the extent this SOW does not
modify the Agreement, the Agreement shall continue in full force and effect, unamended, and otherwise the execution of this SOW will not serve to
revise the relationship between the Parties and any unremedied and outstanding accounts, breaches or other matters existing between the Parties as
at the date this SOW is executed will remain intact and subsisting notwithstanding the amendment of the Agreement.
Ceridian Canada Ltd.
Per: ______________________________________ ___
Printed Name: ---------------------------------
Title:---------------------
Date: ______________________________________ _
I have the authority to bind the corporation
The Corporation of the Town of Tillsonburg_Amendmen!Agreement00009125.0
The Corporation of the Town of Tillson burg
Per: __________________________________________ __
Printed Name: -------------------------------------
Title:----------,---------------
Dare: ____________________ _
I have the authority to bind the corporation/partnership
Page 12 of 14
p.zDIAN
Ceridian Dayforce Human Capital Management Rate Sheet-Canada
Miscellaneous Fees
Item Rate Billing Event
Printed Pay Statements, TaxForms or Cheques $0.25 per occurrence
Dayforce WFM SMS Text Messaqe $0.07 per item
Professional Services (hourly rate, per quote per project) $150.00 per hour
Data Conversion Services $150.00 per hour
3rd Party Payments $2.00 per item
External Job Board -additional $250.00 per external job board added, above the 10 included
Report Printinq $0.15 per impression
Direct Mailing postaqe + $0.20 per item
Shiooina and Handlina
Item Rate Billing Event
Dayforce Delivery (Zone 1-5) $12.00 per delivery
Dayforce Delivery (Zone 6-15}_ $17.00 per delivery
Dayforce Delivery (Zone 16) $22.00 per delivery
Davtorce Delivery (Territories) $35.00 per delivery
Dayforce Delivery -International (minimum) $35.00 per delivery
Delivery Guaranteed Time Premium - 1 0:30AM $5.00 per delivery
Delivery_ Guaranteed Time Premium -9:00AM $10.00 per delivery
Pavment Solutions and Funds Transfer
Item Rate Billinq Event
Cheque Trace with Copy $27.50 per item
Collection costs for NSF returns (minimum) $150.00 per occurrence
EFT Reject $17.50 per item
EFT/Cheque Trace $17.50 per item
Late Fundinq (minimum) $50.00 per occurrence
Payment by Wire Transfer $35.00 per occurrence
, Stop Payment with refund cheque $28.00 per item
) Stop Payment without refund cheque $18.00 per item
The Corporation of the Town of Tillsonburg_AmendmentAgreemento0009125.0 Page 14 of 14
Title:
Report No.:
Author:
Meeting Type:
STAFF REPORT
FINANCE
IT WORK PLAN UPDATE
FIN 14-33
DARRELL EDDINGTON
COUNCIL MEETING
Council/Committee AUGUST 11, 2014
Date:
Attachments:
RECOMMENDATION
THAT Council receives report FIN 14-33 IT Work Plan Update as information.
EXECUTIVE SUMMARY
To provide a status report to Council for the IT Work Plan.
BACKGROUND
Council may recall that an IT Work Plan status report was presented to Council at the
meeting of May 25, 2014. Since that time, the following key items have occurred:
New phones have been substantially installed.
New switches have been installed.
Kickoff meeting for the install of the new Dell storage replacement plan was July
30, 2014. Timing to complete this install is August 11 to August 14th, subject to an
availability confirmation from Dell.
-County IT has completed a new network design. The IT group has a plan for moving
all data to a new network. A new internal only domain. "tillsonburg.local", will be
created. All computers and devices will be moved to it. This will result in increased
security by keeping tillsonburg.ca strictly outside. We are also looking at which
servers can be consolidated to save time on support and licensing costs.
-Continued roll out of new personal computer hardware and software.
-Servers are to be ordered.
-County IT and Town staff is diligently making progress on implementing the IT
strategy.
CAO
Title:
Report No.:
Author:
Meeting Type:
STAFF REPORT
FINANCE
DEVELOPMENT CHARGES BY-LAW AMENDMENT
FIN 14-30
Darrell Eddington
COUNCIL MEETING
Council/Committee AUGUST 11, 2014
Date:
Attachments:
RECOMMENDATION
THAT Council receive Report FIN 14-30 Development Charges By-Law Amendment.
AND THAT Council directs that the Development Charge By-Law 3827 be brought forward
for amendment consideration to prescribe the treatment of Model Homes.
AND THAT a Public Meeting be called on September 8, 2014 to address issues of the
change.
EXECUTIVE SUMMARY
On June 23, 2014, Council passed Development Charges By-Law 3827. The provisions of
the by-law and the development charge rates contained therein were based on a
Development Charges Background Study, dated May, 2014, prepared for the Town by
Hemson Consulting Ltd. The Background Study is available on the Town's website. This
staff report, together with the Background Study, satisfies the requirement in section 10
of the Development Charges Act that a background study be prepared in advance of
passing or amending a development charges by-law. Development Charges By-Law 3827
replaced By-Law 3361 and By-Law 3609. By-Law 3827 did not address the treatment of
model homes.
At the Council meeting of April 23, 2012, By-Law 3609, an amendment to the
Development Charges By-Law 3361, was passed allowing for the deferral of development
charges until occupancy for up to six model homes per development site per year.
Staff is of the opinion that it is a benefit to the development community that the current
By-Law 3827 incorporate this treatment of model homes and is therefore recommending
that Council consider this amendment. By-Law3840 is attached to this report for Council's
and the public's information and will be presented at the public meeting on September 8,
2014.
CAO
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 3840
BEING A BY -LAW to amend By-Law 3827, to establish Development Charges for the
Corporation of the Town ofTillsonburg.
WHEREAS The Town ofTillsonburg is desirous of amending By-Law3827;
WHEREAS Council considered a staff report titled FIN 14-30 Development Charges By-
Law Amendment dated August 11, 2014, and by Resolution directed that Development
Charge By-law 3827 be amended to prescribe the treatment of Model Homes and that a
Public Meeting be called to address issues of the change; and
WHEREAS Notice of Public Meeting was given pursuant to Section 12 of the Act and
copies of the staff report and the proposed development charge by-law amendment were
made available to the public on August 11, 2014; and
WHEREAS a Public Meeting was held on September 8, 2014 to hear comments and
representations from all persons; and
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF
THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS:
That Section 13, Timing of Calculation and Payment, of By-Law 3827 be amended
and replaced by:
13.(1) Development charges shall be calculated and payable in full in money or
by provision of services as may be agreed upon, or by credit granted and
defined by various references in the Development Charges Act, on the date
that the first building permit is issued in relation to a building or structure on
land to which a development charge applies.
(2) Where development charges apply to land in relation to which a building
permit is required, the building permit shall not be issued until the development
charge has been paid in full.
(3) Where development charges apply to land in relation to which a building
permit is required for new residential construction for a single, row, townhome
and semi-detached residential dwellings, the portion of the Tillson burg
Development Charges related to construction of Model Homes, shall be deferred
until occupancy for up to six model homes per development site per year.
This By-Law shall come into force and take effect immediately after the final passing
hereof.
READ A FIRST AND SECOND TIME THIS 81h day of September, 2014.
READ A THIRD AND FINAL TIME AND PASSED THIS 81h day of September, 2014.
MAYOR-Dave Beres
TOWN CLERK-Donna Wilson
Title:
Report No.:
Author:
Meeting Type:
STAFF REPORT
FINANCE
AUDIT SERVICES PROPOSALS
FIN 14-27
Darrell Eddington
COUNCIL MEETING
Council/Committee AUGUST 11, 2014
Date:
Attachments: THI BOARD RECOMMENDATION
RECOMMENDATION
THAT Council receive Report FIN 14-27 Audit Services Proposals.
And THAT Council approves Scrimgeour & Company as the Town's auditor for the years
ending December 31, 2014 through to December 31, 2018.
EXECUTIVE SUMMARY
On May 1, 2014, the Corporation of the Town of Tillsonburg (Town) and Tillsonburg Hydro
Inc. (THI) placed a Request for Proposal -Audit Services (RFP # FI-001). Bid
submissions for this request had a closing date of Monday, May 26th, 2014 at 12:00 p.m.
(EST). Bid submissions were reviewed by town staff based on a weighting scale that
included several measures. Price was a factor in the recommendation, however, technical
qualifications of the firms, past performance and experience and other factors were also
considered. The four submissions and related scoring and pricing are attached for the
Council's consideration.
At the request of THI, staff reviewed the possibility of having separate auditors providing
audit services for the Town and Tillsonburg Hydro Inc. (THI), however, this option was not
deemed feasible due to the resulting duplication of audit work on limited Town resources,
additional audit time and expense. In addition, the auditor must annually attest to their
independence thereby negating a potential benefit of a separate auditor.
Based on several factors, including the excellent past and present working relationship
with the Town and THI, scoring of the audit submission and combined pricing, staff
recommends the selection of Scrimgeour & Company as the Town's Auditor.
CAO
July 15, 2014
Tillson burg Town Council
Shareholder ofTHI
Town of Tillsonburg
200 Broadway
Tillsonburg, ON N4G SA7
Dear Shareholder:
RE: Board Recommendation
Please be advised that at the Tillsonburg Hydro Inc. Meeting of July 15, 2014, the Board passed
the following resolution:
Moved By: Board Member Bossy Seconded By: Board Member Sibbick
THAT the Board receives Report FIN THI14-10 2014 Request for Proposal-Audit
Services (RFP # Fl-001}.
AND THAT the Board recommends to the shareholder to select Scrimgeour & Company
for audit services for the years ending December 31, 2014 through to December 31,
2018.
Carried
Regards,
Donna Wilson
Recording Secretary
TIIIsonburg Hydro Inc.
CORPORATE OFFICE
200 Broadway, Tillsonburg, Ontario, N4G 5A7, Telephone# (519) 842-6428, Fax# (519) 842-9431
Web: www.town.tillsonburg.on.ca
STAFF REPORT
OPERATIONS SERVICES
Report Title: Fleet Sidewalk Tractor Tender Report
Report No.: OPS 14-15
Author: Dave Davis, Fleet Manager
Meeting Type: COUNCIL MEETING
Council Date: AUGUST 11, 2014
Attachments: NONE
RECOMMENDATION:
THAT Council receives Report OPS 14-15, Tender Results for the Sidewalk Tractor,
AND THAT Council accepts the lowest bid and authorizes the purchase of a new sidewalk
tractor, with the automatic greasing system option for $2,995, from Trackless Vehicles at
tender price of $115,500 all plus applicable taxes.
EXECUTIVE SUMMARY
As per the 2014 Fleet Operations Business Plan a tender was issued for the supply and
delivery of a new municipal sidewalk tractor complete with snowblower and sander
attachments.
CONSULTATION/COMMUNICATION
The approved 2014 Fleet Operations Business Plan identified the need to replace Unit #99,
a 2002 Trackless MT5 sidewalk tractor. The tender issued closed on July 25, 2014 with bids
received from four (4) OEM manufacturers of varying types and designs of sidewalk
tractors.
Tender Results
All bids shown are taxes extra.
1. Trackless Vehicles, Courtland Ont
2. Cubex Ltd, Brantford Ont
3. Joe Johnson Equipment, Barrie Ont
4. Viking -Cives, Mount Forrest Ont
Trackless MT6
Maclean MV
Trackless MT6
MB MSV
$115,500.00
$125,531.15
$127,000.00
$132,111.38
STAFF REPORT
PARKS AND RECREATION SERVICES
Title: Skate Shop and Concession Renewals
Report No.: PRS 14-28
Author: Janet McCurdy
Meeting Type: Council Meeting
Council/ Committee Date: August 11, 2014
Attachments: • Concession Operations Terms Of Agreement
• PRS 12-19 Amended Agreement for Concession Operations
• Skate Shop Operations Terms Of Agreement
RECOMMENDATION
THAT Council receive Report PRS 14-28 Concession and Skate Shop Renewals for
information; and
FURTHER THAT the existing vendors The Tillsonburg Skate Shop and Beres Catering be
renewed at their current terms until August 31, 2018.
EXECUTIVE SUMMARY
The current contracts with vendors for the Skate Shop and Concession at the Tillsonburg
Community Centre expire at the end of August. The contracts contain an option to renew
but do not specify the length. The current vendors are in good standing and staff
recommends renewing the contracts for four years.
BACKGROUND
Skate Shop
Since 2008, the facility has been operated by Tillsonburg Skate Shop, which has provided
good service to the facility users. A Request for Proposal was issued May 12, 2011 and
interest was expressed by only one proponent. A Form of Agreement was approved by
Council in 2011 as a formal contract for three years with an option for further renewal.
The current contract ends August 31, 2014.
Concession
Since 2009, the Concession has been operated by Beres Catering, which has provided
good service to the facility users. During the most recent Request for Proposal only one
vendor submitted a bid. A Form of Agreement was approved by Council in 2011 as a
formal contract for three years with an option for further renewal. Council approved an
amendment to the Agreement in the fall of 2012, reducing the contracted rental fee from
$600 to $300 for the months of April through August. (Report PRS 12-19 -attached) The
current contract ends August 31, 2014.
PRS 14-28-Concession & Skate Shop Renewals.docx 1/2
tJl/IIIIIIZ(Ji/{~onbui(J ==:=1 a~ftJU!f&tfub.~
CONCESSION OPERATIONS TERMS OF AGREEMENT
THIS AGREEMENT made in TRIPLICATE ON the ~-.lJ...-day of~~ L.s-\ In the
year Two Thousand and Eleven by and between:
The Corporation of the Tillson burg Community Centre
OF THE FIRST PART
And
BERES CATERING
OF THE SECOND PART
WHEREAS the Tillsonburg Community Centre owns the Arena, and for the purposes
of providing food services to the users of the arena requires an operator to offer
such services;
AND WHERAS the Operator submitted a written proposal to the Tillsonburg
Community Centre offering concessions services;
Resolution No. 8:
Moved by: Councillor Klein
Seconded by: Deputy Mayor Renaud AND RESOLVE THAT Council receive
Report CSD 2011-10 Request for Proposal Results Skate Shop and
Concession Operations, as information;
FURTHER RESOLVE THAT Council award the Skate Shop Operation to
Tillsonburg Skate Shop for a period of three years commencing September 1,
2011
AND FURTHER RESOLVE THAT Council awards the Concession Operation to
Beres Catering for a period of three years commencing October 1, 2011.
"Carried"
NOW THEREFORE THE PARTIES, in consideration of the mutual covenants and
agreements hereinafter set out, hereby agree as follows:
DEFINITIONS:
Whenever in this Agreement the following words or phrases are used, they shall
have the following meanings:
a. "Business Premises" shall mean the Tillsonburg Community Centre Arena
Concessions to which this Agreement applies.
b. "Facility" shall mean the Tillsonburg Community Centre in its entirety
c. "Food Services" shall mean all food and food related products and non-
alcoholic beverages (limited to beverages, as per the agreement between the
current provider and the Tlllsonburg Community Centre), operations required
to provide the concession service within the Business Premises.
1. Right to Sell Food at Business Premises
The Tillsonburg Community Centre grants to the Operator exclusive rights to sell
food and non-alcoholic beverages within the concessions as outlined in the term of
this Agreement. Items to be sold shall be limited to food products.
Available space beyond the Business Premises will include the first partitioned area
in Marwood Lounge. Tillsonburg Community Centre will provide the following
furniture:
-Square Tables (4x4)-Quantity of 4
-Chairs -Quantity of 16
-Garbage can -Quantity of 1
2. Terms of Agreement
The Agreement is effective from the Term, beginning October 1, 2011 and ending
August 31, 2014, unless terminated under the provisions of Articles 11 or 12, as
applicable. ·
Option for re-negotiation of payment and further renewal.
Payment for future years to be negotiated on a percentage of sales based on
operator's financial statements submitted.
3. Scope of Service
The Operator hereby agrees, as part of this Agreement, to be bound by and abide
by all of the terms and conditions contained herein.
The Operator will operate the food concession for the visitors within the Business
Premises. Both parties agree that the food services hours will be based on the
activity level or events within the Facility. Operator shall post hours of operation in
a conspicuous location and provide a copy to Tfllsonburg Community Centre
Customer Service Desk. The concessions shall be available to the operator during
posted Tillsonburg Community Centre business hours as attached in Appendix A. r-
I •""
('
,,
I.
,.,
It is the responsibility of the Operator to notify the Tillsonburg Community Centre
and Parks & Facilities Manager immediately if a piece of Tillsonburg Community
Centre owned equipment becomes non-functioning lr a safety hazard.
6. Concession Operator's Responsibilities
• Provide copy of WSIB Certificate 2011
• Provide copy of Proof of Insurance under a commercial policy with Dominion
Insurance with the Town of Tillson burg co insured
• Licensed and registered with the Town of Tillson burg since 1976
• Providing catering services to Tillsonburg and area at another preparation
facility approved by the Oxford County Community Health Unit
• Committed to operating the business premises at least 4 hours per week day
and up to 12 hours weekends and holidays in conjunction with Tillsonburg
Community Centre programs and events. Hours will be posted.
• Operations would be from October until April of the following year or into the
summer season for special events and circumstances
• Concessions staff will be available to receive and accept all orders and
services
• Concessions Operator will make facility available to the Oxford County Board
of Health for Inspection
• Concession operator's staff is responsible for cleaning and sanitizing the
concession area as well are the tables and condiment area.
• Concession operator to maintain and repair or replace all equipment on loan
to us from the Tillsonburg Community Centre
• Concessions operator to provide relatively healthy menu board (agreeable
with Tillsonburg Community Centre staff) at affordable family prices
competitive with local arena concessions
• Food and packaging supplies will be purchased and billed directly to the
concessions operator
• Concessions operator to provide cell phones to concession staff on duty
• Concession operator to rekey business lock and provide emergency key for
Tillsonburg Community Centre's key box.
• Concession operator to comply with all Ontario Occupational Health & Safety
Act
• Vending machines and portable snack concessions are the responsibility of
the Tillsonburg Community Centre
• Commence the Contract on October 1, 2011 and execution of all contract
documents and complete substantially all work by April 1, 2014
• Concession operator is responsible for the cost of all range hood inspections
to meet NFPA guidelines
7. Provisions and Indemnities
The Operator agrees to not permit any liens or encumbrances to be placed against
the property of the Tillson burg Community Centre as a result of its failure to make
all payments or perform all obligations as required and will take all necessary steps
at the Operator's expense to remove such liens.
11. Termination for Convenience
The Operator or the Tillsonburg Community Centre shall have the right to terminate
this Agreement within ninety (90) days written notice without cause. If this cause is
invoked, all outstanding monies shall be payable to the Tillsonburg Community
Centre within ninety (90) days of termination.
12. Loss or Damage
It is the Operator's responsibility to maintain appropriate controls over the storage
and safekeeping of property belonging to the operator and or their staff (including
but not limited to inventory and money) maintained on the premises. The
Tillsonburg Community Centre will not be liable for any loss or damage to the
Operator's property stored on the premises, for any reason.
13. Force Majeure and Limitation Liability
Neither party shall be held liable for non-performance or damages if caused by
events of Force Majeure. Without limiting the generality thereof, events of Force
Majeure include events such as fire, flood, unusually severe wither and Act of God,
which events in every case are beyond the reasonable control of a party, provided
the same shall not apply to delay or excuse any financial obligation.
In no event shall either party be liable for any indirect, special, compensatory or
contingent damages or for the loss of opportunity, revenue or profit howsoever
caused.
Acceptance
SIGNED
jl ~ I ·is~ day of /·1 ~ :CZ'rts\ 12011
/-lL14.-t1 I 171 t.C.L.(..((i;_
Til. onburg Community CentrtUlanager
Janet McCurdy
• The Town of Tillsonburg reserves the right to cancel this
agreement within (15) days written notice for non performance or
any other breach of this agreement
• All terms and conditions of this agreement shall be for a three year
period.
IN WITNESS WHEREOF the parties hereto have executed this agreement the day
and year first above written,
Signing officers in that behalf.
SIGNEDAND DELIVERED
In the Presence of
CONTRACTOR
BERES CATERING /
TOWN OF TILLSONBURG
Mayo•-¥)r&fi
Clerk -Donna Hemeryck
PRS 12-19 Amended Agreement for Concession
Operations
DATE:
TO:
FROM:
SUBJECT:
November 26, 2012
David Samis, Interim CAO
Rick Cox, Director of Parks & Recreation
PRS 12-19 AMENDED AGREEMENT FOR CONCESSION
OPERATIONS
RECOMMENDATIONS
RESOLVE THAT Council receive Report PRS 2012-19 Amended Agreement for
Concession Operations, as information;
FURTHER RESOLVE THAT the Agreement between the Town and Beres Catering
be amended to reduce the monthly rental fee for the months of April through
August in 2013 and 2014 to $300 plus applicable taxes.
PURPOSE
This report will provide Council with an explanation of the request by Beres Catering to
amend their Agreement with the Town for the provision of concession operations at the
Arena.
HISTORY & DISCUSSION
The Town entered into an Agreement with Beres Catering, effective October 2011. The
Agreement was authorized in August 2011 and states, in part, that:
During the term of this Agreement the Operator shall pay a monthly rental fee as
agreed of $600. 00 plus applicable taxes.
Having operated the Concession for a full season, Beres Catering requested a reduction in
their fees to reflect the very minimal sales activity for the months of April through August.
The request was to eliminate the rental fee for those months for the entire duration of the
contract.
After discussion within the management team, staff replied with an alternative position,
namely that of reducing the rent by 50% for the months of April through August for the
remainder of the contract. Beres Catering has accepted this position, resulting in the
following proposed amendment to the Agreement:
II Page
SKATE SHOP OPERATIONS TERMS OF AGREEMENT
THIS AGREEMENT made in TRIPUCATE ON the~ day of A.Jtrz:3r.s± in the
year Two Thousand and Eleven by and between:
THE CORPORATION OF THE TOWN OF TILLSONBURG,
OF THE FIRST PART
And
TILLSONBURG SKATE SHOP
OF THE SECOND PART
[Hereinafter called the "Operator"]
WITNESSETH: that the Tillsonburg Community Centre owns the Arena, and for the
purposes of providing skate shop services to the users of the arena requires and
operator to offer such services;
AND WHEREAS the Operator submitted a written proposal to the Tillsonburg
Community Center offering Skate Shop services;
Resolution No. 8;
Moved by: Councillor Klein
Seconded by: Deputy Mayor Renaud AND RESOLVE THAT Council receive
Report CSD 2011-10 Request for Proposal Results Skate Shop and
Concession Operations, as information;
FURTHER RESOLVE THAT Council award the Skate Shop Operation to
Tillsonburg Skate Shop for a period of three years commencing September 1,
2011
AND FURTHER RESOLVE THAT Council awards the Concession Operation to
Beres Catering for a period of three years commencing October 1, 2011.
11Carried11
NOW THEREFORE THE PARTIES, in consideration of the mutual covenants and
agreements hereinafter set out, hereby agree as follows:
The Operator shall also keep such other records as are necessary to perform its
duties efficiently and in accordance to the laws of Canada and the Province of
Ontario and shall produce these records for inspection when requested by
authorized representatives.
6. Skate Shop Operator's Responsibilities
• Post hours of operation near the entrance of the leased space
• Provide copy of WSIB Certificate 2011
• Provide copy of Proof of Insurance under a commercial policy with Dominion
Insurance with the Town of Tillson burg co insured
• Operations would be from October until April of the following year or into the
summer season for special events and circumstances
• Skate Shop staff will be available to receive and accept all orders and
services
• Skate shop operator to provide cell phones to concession staff on duty
• Skate shop operator to rekey business lock and provide emergency key for
Tillsonburg Community Centre's key box.
• Skate shop operator to comply with all Ontario Occupational Health & Safety
Act
• Commence the Contract on October 1, 2011 and execution of all contract
documents and complete substantially all work by April 1, 2014
7. Provisions and Indemnities
The Operator agrees to not permit any liens or encumbrances to be placed against
the property of the Tillson burg community Centre as a result of its faflure to make
all payments or perform all obligations as required and will take all necessary steps
at the Operator's expense to remove such liens.
The Operator agrees to be fully responsible for all actions or omissions of its
agents, employees, servants and invitees, and hereby agrees to Indemnify and save
harmless the Tillsonburg Community Centre regulations, by-laws and procedures,
including, and without limiting the generality of the foregoing, those regulations by-
laws and procedures pertaining to safety and security.
The above provisions and indemnities shall survive the termination or cassation of
this Agreement.
8. Successor and Assigns
This Agreement shall extend to and be binding upon the parties hereto, and their
respective successors and assigns provided that neither party shall be entitled to
assign its interest in this Agreement or any portion thereof without the prior written
consent if the other party, which consent shall not be unreasonably withheld.
\ i
In no event shall either party be liable for any indirect, special, compensatory or
contingent damages or for the loss of opportunity, revenue or profit howsoever
caused.
Acceptance
SIGNED
Dated at Tillsonburg Community Centre this ~9 day of~· 2011
The Operator shall:
Uu.t:-m~,a,
Til nburg Community c:n/e'Manager
Ja et McCurdy
• Provide a promise of performance for operating hours as listed in the
proposal from the proponent dated April 28, 2011 as follows,
The store will be open from September 1 -March 31 of each year, closing
from April to August. If the store wishes to extend their operating season or
open in the summer then a prorated fee will be charged based on operating
days.
Monday-Friday 5-9 p.m.
Saturday -9-8 p.m.
Sunday 10-4 p.m.
• Do and fulfill everything Indicated by this Agreement; and ensure the
following,
• That all employees are trained in WHMIS and all MSDS binders are
kept up to date in all locations.
• That all facilities are secure and attended during posted work hours
• That all employees are sufficiently trained by the contractor to ensure
they are aware of their duties and all applicable Health and Safety
regulations pertaining to the work.
• Public Liability Insurance -The Contractor covenants and agrees that they
will carry public liability insurance for the operation of their equipment and
the carrying out of their work under their equipment and the carrying out of
their work under this contract to the extent of $2,000,000.00. The Contractor
signing officers in that behalf.
SIGNEDAND DELIVERED
In the Presence of
CONTRACTOR
TILLSONBURG SKATE SHOP
~==-------
Clerk -Donna Hemeryck
STAFF REPORT
PARKS AND RECREATION SERVICES
Title: Tillsonburg Cemetery Columbarium Tender Results
Report No.: PRS 14-31
Author: KELLY l. BATT
Meeting Type: COUNCIL MEETING
Council/Committee AUGUST 11, 2014
Date:
Attachments: • COLUMBARIA DIAGRAMS
RECOMMENDATION
THAT Council receives Report PRS 14-31 Tillsonburg Cemetery Columbarium Tender
Results for information,
AND THAT Council award the contract to CFC Supply at a tendered cost of
$17,280.00 plus H.S.T.
EXECUTIVE SUMMARY
A tender was issued for the purchase of a 96 niche columbarium for the Tillson burg
Cemetery. The tender was advertised using approved procurement procedures. CFC
Supply had the most competitive price of $17,280.00.
BACKGROUND INFORMATION
As a result of increased popularity of interments in columbarium niches, the 48
niche unit installed in 2013 is nearly sold out and provisions must be made to have
a supply available to future customers. As part of this process a revised master plan
layout is being completed to plan for future columbarium purchases and positioning
for future years. Based on customer preferences of existing columbaria, staff
determined the preferred style of columbaria is the 96 niche column design, and
the master plan will incorporate this style.
Town staff will have to pour a concrete base prior to the delivery of the unit and
make provisions for hardscape and landscaping for the area. In order to provide
time for construction of the unit, the order needs to be placed up to 180 days in
advance.
At current pricing a 96 niche columbarium unit will gross about $135,000, with a
total cost of about $35,000 including all associated costs. A columbarium should
secure revenue equal to an average of three times the gross costs. This is an
industry average to help determine construction costs as well as niche pricing.
Below is a summary of the tendered prices.
PRS 14-31-Cemetery Columbarium Tender Results.docx 112
*CFCSUPPLY
Proprietary and Confidential
The Information on this drawing are
property of CFC Supply. Any
reproduction without the permis-
sion of CFC Supply is prohibited
.! A
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I
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y
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16" d1ameter x 6' 0" concrete pile
reinforced with 4-20m bars full length & 10m tles®12"o.co
6" concrete slab c{w 20m bars ®12 o.c.
1------9~·-------1
Concrete Base Design
6" concrete slab c/w 20m bars
®12"o.c.
bZ!Z1; n f.r»u;r;riau . ..-u0ir.r;;tt;t;J!....-4" plastic voldform
16" dometer x 6• 0'" concrete pile
reinforced wflh 4 -20m ben full length & 10m ties <i 1 'Z' o.co
Cross SecHon Pile and Slab
+cFCSUPPLY
SPECifiCATIONS
Concrete:
Proprietary and ConfldenHaf
The information on this drawing are
property of CFC Supply. Any
reproduction without the permis-
sion of CFC Supply is prohibited
I. AH concrete wak shoD be 1n oceordcnca with spectncotfons and
ASA standatds
2. Concntie Properties
Agg Size: 3/4" 2B day stranglh-25 mpa W/C ratio-.56 Air 45-75
F2
Reinforcing Rod:
1. Stool relnlorcement shaD bo minimum grade 400 MPs dolormed bars
confamlng to ASA siandards.
COMMERCIAL GENERAL UABIUTY 110 Claims Made OR [!] Occurrence D Products and/or completed operations D Employer's liability
(KJ Cross Uability
Tenanls Legal UaMity
PoRution Uabilily Extension
Non-Owned AutomobHes
Hired Automobies
AUTOMOBILE LIABILITY D Described Automobiles
D All Owned Automobnes
D Leased Automobiles ..
D
D
4973023
ALLIANCE WINDSOR INSURANCE BROKERS I
3100 TEMPLE DRIVE, SUITE 500
WINDSOR, ONTARIO N8W 5J6
BROKER CLIENT 10: WI NV 50
Non-Owned Automobfte
Bodily lnjwy and
Property Damage Combined
Bodilylnjwy
(Per Person)
Bodily lnjwy
{Per Accident)
Property Damage
2,000,000
No
No (619) 973-3687
Title:
Report No.:
Author:
Meeting Type:
STAFF REPORT
PARKS AND RECREATION SERVICES
F.A.R.E. Program Update (Fee Assisted Recreational
Experiences)
PRS 14-29
Janet McCurdy&. Laurie Monk
Council Meeting
Council/ Committee Date: August 11, 2014
Attachments:
RECOMMENDATION
THAT Council receives Report PRS 14-29 F.A.R.E. Program Update (Fee Assisted
Recreational Experiences) for information.
EXECUTIVE SUMMARY
The Town of Tillsonburg -Parks and Recreation Department in partnership with United
Way Oxford have provided a recreation fee subsidy program to Oxford County residents
who are in financial need. This report provides Council with an update on the program
implementation to date.
BACKGROUND
In December 2013, United Way Oxford provided a $15,000 grant to the Town of
Tillsonburg to implement a recreation fee subsidy program in 2014. Recreation fee
subsidies enhance access to recreation and the F.A.R.E. program is available to eligible
individuals and families for admissions and program registration at the Tillsonburg
Community Centre. The Town's contribution to the subsidy is that each approved
applicant receives a Skate/Swim Indoor Pool and Lake Lisgar Waterpark Membership to
attend any age appropriate swim and skate.
To be eligible for assistance, applicants must be:
• Residents of Oxford County; and
• Have a total household income below the Stats Canada Low-Income Cut Off's (LICO).
Proof of financial status must be provided. Once a client has been approved for the
program, each family member receives a $150.00 credit on their account to use when
registering for any recreational activity provided by Tillsonburg Parks and Recreation
Services.
To date, the full amount of $15,000 has been committed to 100 eligible individuals,
consisting of 34 families. There are 16 families currently on a waiting list. Staff continues
to provide leisure counselling to all participants to ensure that the committed funds are
going to be used. If not, the funds will be freed up to reduce the waiting list.
PRS 14-29-FARE Program Update.docx 1/2
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 3841
A BY-LAW to Authorize an Amending Agreement Between the Corporation of the Town of Tillsonburg and
Ceridian Canada Ltd.
WHEREAS the Corporation of the Town ofTillsonburg deems it necessary and expedient to amend an
agreement with Ceridian Canada Ltd;
THEREFORE the Council of the Town of Tillsonburg enacts as follows:
1. THAT the Agreement attached hereto as Schedule "A" forms part of this by-law;
2. THAT the Mayor and Clerk be hereby authorized to execute the attached agreement marked as
Schedule "A" on behalf ofthe Corporation of the Town ofTillsonburg.
This by-law shall come into force and take effect immediately after the final passing hereof.
READ A FIRST AND SECOND TIME THIS ll1h DAY OF AUGUST, 2014.
READ A THIRD AND FINAL TIME AND PASSED THIS lltn DAY OF AUGUST, 2014.
MAYOR-Dave Beres
CLERK -Donna Wilson
~DIAN
SERVICE TERM: 36 Months
TERRITORY· Canada
CUENT INFORMATlON
Client Name
The Corporation of the Town ofTillsonburg
Service Contact
Darrell Eddington
SERVICE EXHIBIT
CERIDIAN DAYFORCE HUMAN CAPITAL MANAGEMENT
,,,
the "Client"
I Phone No. I Fax No. e-mail
(519) 842-6428 x3251 (519) 842-9654 deddington@town.tillsonburg.on.ca
Billing Street Address I City State/Province I Zip/Postal Code
200 Broadway 2nd Floor Tillsonburg Ontario N4G5A7
1. SERVICE EXECUTIVE SUMMARY
Ceridian shall provide Client with Ceridian Dayforce Human Capital Management Services within the Territory, consisting of access to and use of the Subscribed
Modules, in conjunction with those Services as further described in this Service Exhibit.
Client's use or non-use of any particular function does not impact its availability or the Fees payable.
2. CAPITALIZED AND DEFINED TERMS
2.1 All capitalized terms used herein and not defined shall have the same meaning as in the Agreement.
2.2 As used in this Service Exhibit:
2.2.1 "Annuallnffation Index" means (i) in the case of the United States, the Employment Cost Index: Total Compensation: All Works: Civilian, Not
Seasonally Adjusted (ECI), as published by the Bureau of Labor Statistics, US Department of Labor; and (ii) in the case of Canada, the Consumer
Price Index, as published by Statistics Canada, Government of Canada;
2.2.2 "Ceridian Clocks" means clocks, hardware and other ancillary products, sold by Ceridian to Client as part of the Services. as set forth in the
attached Pricing Schedule;
2.2.3 "Documentation" means all documentation relating to the Software, whether in machine-readable or printed form, provided by Ceridian to
Client, including any updates, revisions, new versions, and supplements to the Documentation;
2.2.4 "Funding Authorization" means such written authorization, power of attorney or other form executed by Client from time to time as
reasonably required by Ceridian to authorize and permit Ceridian to withdraw money, forward payments or take other steps to facilitate the movement
of payments as part of the Service;
2.2.5 "Funds" means those funds to be received by Ceridian from Client, in an amount equal to the Payments to be made for a particular Payroll;
2.2.6 "Modifications" means any error corrections, modifications or enhancements to the Software that are included by Ceridian in Support of the
Software to all customers;
2.2.7 "New Versions" means new versions of the Software that may be deployed by Ceridian to Client for license pursuant to this Service Exhibit;
2.2.8 "Number of Employees" means the number of employee records in the Software that do not have a terminated status, including full-time and
part-time employees as well as any contingent labor or contractors, or any other individual in respect of whom information is being recorded in a
Subscribed Module, and all administrators or other users who are accessing the Software or database relating to the Services (for the purposes of this
Service Exhibit. each shall be considered an "Employee");
2.2.9 "One Time Fees" means those Fees set forth in the Pricing Schedule under the heading "One Time Fees", including those Fees payable for
the implementation and training Services, or are otherwise identified or understood to be one time or non recurring Fees, including any Fees payable
with respect to change orders;
2.2.1 0 "Payments" means the payments to be made by Ceridian on Client's behalf hereunder, in respect of wages to its Employees, statutory
remittances, tax filing liabilities and other third party payments as directed by Client and agreed to by Ceridian;
2.2.11 "Payroll" means the payroll of Client processed or to be processed by Ceridian with which the Service is associated;
2.2.12 "Rate Sheet" means the document that itemizes those ancillary services offered by Ceridian to its clients at the then current rate, not
otherwise stated in the Pricing Schedule;
2.2.13 "Recurring Fees" means those Fees set forth in the Pricing Schedule under the heading "Recurring Fees", or are otherwise identified or
understood to be Fees which are payable on the periodic recurring basis stated in the Pricing Schedule;
2.2.14 "SeNice Start Date" means the actual date on which the Services move beyond the test stage and Ceridian has confirmed (acting
reasonably) that the Services are ready for use in a live production environment, which will generally be when the Software is loaded with Client
organizational structure, employee information and Client specific rules and Client has administrative control of the Software;
2.2.15 "Services" means, collectively, access to the Subscribed Modules, together with all other Services described in this Service Exhibit;
2.2.16 "Software" means the software program(s) licensed by Ceridian to Client through which the Service will be provided, together with all
Modifications and New Versions;
2.2.17 "Subscribed Module(s)" means, at a given date, the module(s) to which Ceridian will provide Client access as part of the Service and as set
forth in a written Statement of Work ("SOW'), signed by both Ceridian and Client;
The Corporation of the Town of Tillsonburg_AmendmentAgreement00009125.0 Page 2 of 14
(ii) Client will designate named support users to triage all internal support incidents reported by end users. Triage occurring by Client
support users includes: checking the Documentation for assistance in dealing with the reported incident, attempting to reproduce the
incident in a production copy, and documenting the steps required to reproduce the incident. Upon reporting an incident, Client agrees to
cooperate, work closely with, and provide assistance to Ceridian in the investigation, diagnosis, and resolution of the incident.
(iii) Ceridian shall have the right to access Client's account from time to time, for purposes of Support, administration, invoicing and to
inspect Client's utilization of the Services so as to ensure Client's compliance with the provisions of this Agreement, as reasonably
necessary in Ceridian's sole discretion.
6. ONGOING SERVICES AND SUPPORT. The scope of ongoing I recurring Services outlined below provides a breakdown of the key functionality and
deliverables to be provided, and the respective rights and obligations of Ceridian and Client.
6.1 Payment Solutions and Funds Transfer
6.1.1 Ceridian's Obligations. Ceridian will:
(i) issue the Payments in accordance with the Payroll and Payment processing schedule, as agreed upon by the Parties, to meet
Client's Payroll obligations, by way of: (a) submitting Payment information to the appropriate funds transfer network(s) in the form required
for the electronic crediting/direct deposit of payment to the designated bank accounts of Employees; and/or (b) create negotiable paychecks
to the order of Employees drawn on the Trust account. Each paycheck will be printed on Ceridian check stock with Ceridian officer's
signature and Ceridian logo using the check data and account provided by Client;
(ii) process file reversals, request stop payment orders and request direct deposit reversals upon Client's written request;
(iii) process stop payments up to five (5) Business Days of settlement date and direct deposit reversals upon Client's written request
on the day of receipt when request is received by 2:00pm Eastern Time;
(iv) at the request of Client or at Ceridian's option, provide Client a report identifying un-cashed paychecks considered stale dated,
and pay to Client an amount equivalent to any Payroll Funds held on account of Payments against which stop payments have been placed,
or which are, according to banking practice, considered to be stale-dated (less a reasonable administration fee; or at the request of Client,
such Payroll Funds may be credited to Client's next Payroll);
(v) notify Client of exceptions related to paychecks processing and pre-notification rejections, bank requested notification of change
requests, and returned credits related to direct deposit services ("Exceptions");
(vi) notify Client of any errors or other circumstances in the event Ceridian is unable to provide Payments and either re-performs
Services (when possible) or arrange return of unpaid funds to Client. Unpaid Payroll Funds will be returned only after verification of
available and sufficient fund balances (with time allowances for returned items) by the bank in which such funds are held; and
(vii) establish and maintain the Trust for the purpose of holding and keeping Funds and other trust funds received from its clients
separate from Ceridian's own property. For clarity, the principal amount of the Funds receiVed by Ceridian from Client shall at all times while
in the possession or control of Ceridian, be held in its capacity as trustee of the Trust.
6.1.2 Client's Obligations. Client will:
(i) enter, maintain and transmit (via the Software) Payroll data to Ceridian, such number of days as established by Ceridian (acting
reasonably) prior to the date the paychecks are to be issued and deposits are to be made, as required to meet agreed upon processing
schedules;
(ii) review and audit all Payroll data, reports and other materials prior to committing the Payroll. Client shall correct any discrepancies
or errors in such materials prior to the next scheduled processing;
(iii) monitor changes to those laws specifically applicable to Client's business, interpreting applicable laws and regulations,
determining the requirements for compliance with such laws and regulations, and notifying Ceridian of any changes to the Payroll
processing required as a result of such laws;
(iv) correct Exceptions before transmitting Payroll data for Client's next Payroll (otherwise Client could be in breach of applicable laws
or regulations);
(v) be responsible for contacting payees to resolve payment of any voided paychecks and reimburse Ceridian for any losses and fees
incurred by Ceridian in circumstances where Ceridian honors Client's request to initiate a stop payment order and issues a replacement
check, but the check originally issued is subsequently presented for payment by a holder in due course (including fraud or misconduct on
the part of Employees);
(vi) require Employees to complete, sign and maintain any account funding authorizations or other documents or authorizations
necessary for Ceridian to provide Services, including authorizations for the initiation of credit entries. Without limitation, Client shall ensure
that each Employee utilizing Ceridian's direct deposit service has authorized the initiation of credit entries and the crediting of the Employee
account, as well as the debiting of the Employee account through a file reversal in the event of a returned item from Client's account or any
funding deficiency by Client (to extent permitted by law). Client must ensure that such authorizations are operative at the time of transmittal
and crediting/debiting of the Employee accounts;
(vii) hereby grant to Ceridian the authority to issue Payments on behalf of Client, and to take such other action as may be necessary
from time to time in connection with the provision of the Services, which might authorize to instruct its bank to stop payment and authorize to
refuse payment as required to provide the Services;
(viii) pay for all reasonable expenses incurred by Ceridian as a result of Client errors or omissions;
(ix) forward the Funds to an account established by the Trust as directed by Ceridian. The Funds will be provided by Client in a
manner satisfactory to Ceridian (acting reasonably) and where Ceridian is debiting Client's account, Client will fully fund such account and
authorize the initiation of debit entries and the debiting of the account in the amount and on the date specified, and ensure that such
authorization is operative at the time of transmittal and debiting of Client account. Ceridian shall not be obliged to release any Payroll
documents or to make or honor any Payments until it has received confirmation that Client's financial institution upon which the Funds have
been drawn has irrevocably honored such request for advance of funds. In this regard, Ceridian reserves the right, at its option, to
implement such procedures as may reasonably be required to guarantee the irrevocable receipt by it of the Funds prior to Ceridian paying
out any such funds; and
(x) provide Ceridian with Funds in an amount equal to the tax liability Payments to be made for a particular Payroll.
6.2 Tax Filing Services
6.2.1 Ceridian's Obligations. Ceridian will:
(i) prepare, deposit, and file Client's Payroll tax returns for those federal, state/provincial and local jurisdictions supported by Ceridian
and reflected on Client's Tax jurisdictional profile;
(ii) provide Client with a regular tax statement for each Client tax registration number processed by Ceridian;
(iii) provide, prepare and file employer Tax Forms in the formats required by each Taxing Authority provided that Ceridian has
provided tax filing Services for Client for the entire calendar year or Client has provided quarterly tax filing data in accordance with
Section 6.2.2(ix);
The Corporation of the Town of Tillsonburg_AmendmentAgreemento0009125.0 Page 4 of 14
(i) make available a suitable place of installation, adequate power and surge protection, and cabling. Client is responsible for
location and mounting of the terminal(s) in compliance with accessibility laws and all building codes;
(ii) install and test terminal(s);
(iii) within fifteen (15) days of the receipt of terminal(s), notify Ceridian of any material Defect in terminal(s). If Client does not send
written notice of the occurrence of a material Defect within such fifteen day time period, Client will be deemed to have accepted terminal(s);
(iv) Client must return any rented hardware within fifteen (15) days upon termination of this Service Exhibit. Clock rental fees will
continue to accrue until all hardware has been returned;
(v) except for NEMA clocks which may not be returned, Client has the option to return rental or capital purchased hardware, within
forty-five (45) days of receiving shipment, so long as the hardware is unopened and unused. Client is responsible for shipping costs of
returned clocks. Any returns not meeting the above conditions are not eligible for a refund of fees paid;
(vi) if applicable, rental fees will begin to accrue immediately upon receipt of the rented clocks, and are required for a minimum period
of twelve (12) months. Rental fees are applicable for the duration oftime during which Client has the clocks in their possession. Rental fee
accrual will not be terminated without an approved rma and will continue until Ceridian receives all clocks. If Client places the
implementation on hold for any reason, clock rental fees will continue to apply; and
(vii) with the exception of NEMA clocks, if an emergency replacement of any terminal is required as part of the maintenance coverage,
Client is obligated to return the original terminal(s) within fifteen (15) days of shipment of replacement. If Client does not return the original
terminal(s) within this timeframe, Client will be charged full list price for the replacement terminal(s).
7.2 Ceridian Clock Warranty. Ceridian warrants that it has the right to sell terminal(s) to Client. Ceridian is not responsible or liable for damage,
malfunction, or performance failures resulting from changes made to terminal(s) after acceptance or damage caused by the misuse, physical abuse, improper
operation, the environment or other causes beyond Ceridian's exclusive control.
8. SERVICE FEES AND PAYMENT
8.1 Fees. The Fees payable by Client to Ceridian for the Services are as set forth in the attached Pricing Schedule. The Fees are exclusive of all Taxes.
In addition to the Fees, Client shall reimburse Ceridian for all expenses (if any, in accordance with Ceridian's expense policy) incurred in connection with the
implementation and provision of the Services, including travel, accommodation and meals. Except as otherwise slated herein, all invoices will be due and
payable by direct deposit within thirty (30) days of the dale of invoice.
8.2 One Time Fees.
8.2.1 The One Time Fees have been calculated taking into account the work and materials Ceridian has reasonably estimated will be required to
implement the Service. This estimate has been made by Ceridian in good faith based on the information available to Ceridian at the time of executing
this Service Exhibit, including information and representations provided by Client. To the extent that new or additional information becomes available
to Ceridian which impacts the estimated One Time Fees, the Parties shall mutually agree to necessary changes to the SOW (including to
corresponding Fees).
8.2.2 Subject to any payment terms to the contrary in the SOW, the One Time Implementation Fees will be invoiced and payable in two (2)
installments as follows: (i) fifty percent (50%) at the dale implementation Services are started (generally by way of a kick off meeting) and (ii) fifty
percent (50%) at Service Start Date. However, Ceridian reserves the right to invoice and require payment of One Time Fees on a monthly basis
(including for longer I more complex implementations), based on the amount of work completed each month.
8.2.3 All One Time Fees in respect of purchased or rented clocks, badges or other tangible items or hardware, will be invoiced upon shipment.
8.3 Recurring Fees.
8.3.1 The monthly Recurring Fees will be invoiced and payable monthly in advance, commencing as of the Service Start Date, based on the
Number of Employees as at the 15th of each calendar month, or such other date as may be communicated to Client by Ceridian. Services included in
the Pricing Schedule that are based on a per occurrence (e.g., Fees for ancillary services shown on the Rate Sheet), will be invoiced monthly in
arrears. Any estimated annual Fees shown in the Pricing Schedule are estimates only, based on Client's Number of Employees and/or transaction
count as at the date of signing this Service Exhibit.
8.3.2 When and if made available by Ceridian, at Client's election, SMS text messaging for "Alerts and Notifications" functionality will be provided
to Client at Ceridian's then current rate per message (both outbound and inbound messages shall be counted for the purposes of billing). Other
miscellaneous charges may apply for mobile device access. Such Fees shall be billed based on the actual count for the previous month.
8.4 Staging Fees. Once Ceridian commences those implementation Services described in a written SOW and referenced in the Implementation Section
herein, a Client instance of the Software is established for the purposes of configuration, user testing and implementation team training. In order to compensate
Ceridian for the work required to establish and maintain such Client environment, commencing as of the initial project kick-off meeting through to the Service
Start Date (the "Staging Period"), Client shall pay Ceridian the Staging Fee listed in the Pricing Schedule (the "Staging Fee") in the amount and at the frequency
shown therein. If the Staging Fee is shown as one single payment, it will be invoiced upon project kick-off and payable in accordance with the invoicing payment
terms set forth herein. If the Staging Fee is shown as being paid in multiple payments, such amount will be payable monthly during the Staging Period.
8.5 Training Fees. All event-based training Fees will be payable upon event completion. Subscription-based training Fees will be payable upon project
kick-off (or if subscribed after kick-off, immediately upon subscription) and each renewal date thereof.
8.6 Annual Fee Increase. All Fees are subject to annual increases in an amount not to exceed the annual increase in the Annual Inflation Index for the
Territory (on a cumulative basis from the Service Start Date), the first such increase to be calculated and effective on the first anniversary of the Service Start
Date.
8.7 Additional Miscellaneous Fees. In addition to the Fees payable as set forth in the attached Pricing Schedule, Client will be charged the
miscellaneous Fees set forth in the attached Rate Sheet, when applicable. (If an item is listed on both the Pricing Schedule and the Rate Sheet, the lower rate in
the Pricing Schedule shall govern.) Such Fees are intended to compensate Ceridian for additional work and/or disbursements payable to third parties as a result
of the occurrence of such events and the Fees listed therein represent the Fees charged as of the date of this Service Exhibit. Ceridian reserves the right to
change and/or expand the list of items on the Rate Sheet and/or the dollar amount of such items from time to time without notice to Client. An updated copy of
''le Rate Sheet will be available from Ceridian and provided upon Client's request.
SERVICE TERM AND TERMINATION
9.1 Service Term. Unless terminated earlier by a Party as a result of the other Party failing to perform one or more of its material obligations in the
Agreement, the Services shall be effective and binding immediately upon execution hereof, and shall remain in effect for an initial Service Term equal to the
number of months I years set forth above calculated from the Service Start Date, and thereafter shall automatically continue on the same terms without the need
The Corporation of the Town of Tillsonburg_AmendmentAgreemento0009125.0 Page 6 of 14
6ZDIAN
STATEMENT OF WORK
CERIDIAN DAYFORCE HUMAN CAPITAL MANAGEMENT
CUENT INFORMATION
Client Name
The Corporation of the Town of Tillsonburg the "Ciienr
This is the implementation Statement of Work ("SOW') as contemplated under the written Service Exhibit for Ceridian Dayforce Human Capital Management
made between Ceridian and Client (the "HCM Exhibit"). This SOW sets forth the details for the implementation Services and/or deliverables (the "
Implementation Services") to be provided in respect of those Services described in the HCM Exhibit (the "Services"). Capitalized terms not defined in this SOW
shall have the meanings ascribed to them in the Service Agreement between Ceridian and Client.
1. Executive Summarv
You have engaged Ceridian to implement and provide education and training for the following Subscribed Modules:
Dayforce Core Elements
• Dayforce HR & Self-Service
Dayforce Payroll
• Dayforce Benefits
• Dayforce Time
• Advanced WFM Modules
o Schedule Compliance
For the following population:
• 210 Employees at 91ocation(s) in Canada.
2. Implementation Phases
The tasks, duties, responsibilities, and deliverables to be provided by Ceridian to Client in connection with the Implementation Services will be provided in 3 high
level phases, which are broken down as follows:
(i) Discovery:
• Deliver pre-discovery workshop questionnaires;
• Lead discovery workshops;
• Document requirements and deliver a Requirements Recap document;
Determine integration requirements for selected components (as appropriate).
(ii) Configuration and Testing:
• Configure the solution per the written document titled Requirements Recap for all of Client's "in scope" locations as agreed upon by Ceridian and
Client;
Provide the solution based on Client feedback during sandbox (test environment) review;
• Complete parallel testing for payroll components;
• Refine solution, support Client user acceptance testing and final parallel runs.
(iii) Knowledge Transfer:
• Support one live production run per frequency;
• Knowledge transition session to transfer knowledge on the specifics of Client's system to administrators, payroll department, human resources
department and help-desk.
3. Services, Responsibilities and Deliverables for Implementation of Subscribed Modules
(i) In Scope Work: Ceridian will analyze, configure, test and deliver those components indicated below as included.
Component Description Scope
DaYforce Core Elements
Organizational Hierarchy Security access to filter data appearing to the user so that the information Up to 50 Departments Included
available to each user in the Dayforce application is appropriate.
For example, the organization hierarchy controls that the manager of a
location can only review the HR and time and attendance records for
Employees who work at that location, and can only create schedules,
approve timecards and submit transactions for such Employees.
Role Security Security feature that defines what sections of the Dayforce application users Up to 6 Roles Included
can access. Clients can configure as many user roles as the organization
requires; the more granular the access requirements, the more user roles
required.
Typical roles include: employee, supervisor, manager, administrator, etc.
Pay Groups Define the frequency of pay for a group of Employees. The pay group's pay Up to 4 Included
periods takes into account:
-How often Employees are paid;
-The duration of time managers review and approve each period;
-The duration the period's payroll rules consider.
Pay periods should be aligned with period payroll rules.
HR Administration Configuration Configuration of Client driven lists for status, employment status reasons, Included
pay class, pay types, relationship types, contact information types, marital
status, and employee properties. Configuration of new hire role
assignment, HR role security, and employee data mapping rules.
The Corporation of the Town of Tillsonburg_AmendmentAgreemento0009125.0 Page 8 of 14
Payroll Production Reports
Pay Policies
Punch
Employee
Schedule Optimization
of payroll production reports and storage of a rolling 36 months of
the payroll production reports. These reports are created with the payroll
runs and are stored in a format.
Configure health, life & disability, credit, and 10
sundry benefit plans to match the summary plan definitions. This includes
eligibility qualifiers, waiting periods, options, participants, rates, and payroll
Managers can create manual schedules for their employees by creating
new shifts with desired start and end limes. Shifts can be created for each
employee or a shift can be created and multiple employees can be assigned
to that shift as appropriate.
Rotation Based Scheduling
Shift rotations are used to define a pattern of repeating shifts and days off
that describe employees' regular work week. For example, Client can define
a shift rotation where employees work 5 days, from 9am to 5 pm, followed
by 2 days off. Managers assign this rotation to the appropriate employees,
rather than scheduling them week for the same 5 shifts and 2 days
off.
are pay
application to appropriate employees so that employees are paid correctly.
Each pay rule controls an aspect of Client's organization's payroll policy,
such as when and how daily, weekly, and holiday overtime is paid, or what
shift premiums employees can earn. A pay policy groups the appropriate
instances of these pay rules together, so that they can be applied to the
same
Punch policies define an employee's time entry method and any optional
rules and validation to be applied when employees record working time.
For example, when an employee punches in at the clock, a punch policy
can round the time to the nearest quarter-hour, or consider punches that are
5 minutes early or late as being on time. There are also parameters which
define what duration shifts must be in order to for meals or breaks,
to mirror your
includes configuring the application to support tasks that impact the
schedules of the locations they are assigned to by driving or influencing the
labor requirements of locations; securing the tasks users can review and
modify; configuring which user roles fulfill each function in the task
demands on or as or
number of transactions, using either a trend of historical averages or moving
averages forecasting method; defining data adjustment rules and qualifiers
in the forecast
An add-on to Advanced Scheduling that enables forecasting of estimated
metrics and estimated labor requirements; preliminary allocation of
budgeted labor hours; automatic generation of a schedule (including
assignment of employees to shifts), and ability for a user to edit the resulting
schedule.
Configuration of schedule policies and schedule alerts and warnings to
facilitate compliance with legislative and company policies. Examples
include enforcing minimum and maximum shift lengths, breaks, minimum
and
The Corporation of the Town of Tillsonburg_AmendmentAgreemento0009125.0
Included
Included
Included
Noll
Page 10 of 14
1 Client Exclusive Training -Onsite }> Instructor led training delivered exclusively to Client, onsite at Client's Not Included
location. Instructor expenses are additional
}> Up to 12 participants may attend a single session
}> All students will receive soft copy of course guide
}> Standard Dayforce training database/guides will be used
}> Session agenda can be tailored to cover topics relevant to Client
Client Exclusive Training -Virtual }> Instructor led training delivered exclusively to Client via virtual class Not Included
}> Up to 12 participants may attend a single session
}> All students will receive soft copy of course guide
}> Standard Dayforce training database/guides will be used
}> Session agenda can be tailored to cover topics relevant to Client
Custom WFM Training for Supervisors and }> Customization of standard Dayforce WFM Education offering to Not Included
Employees incorporate Client data and business process examples.
}> Incorporates Client data and business processes covering commonly
used supervisor and employee tasks
}> Custom developed workbooks for supervisors
}> Custom developed job aids for Employees
}> One set of data/examples will be used
}> Content will be built using Dayforce Education templates
}> Soft copies of course materials will be provided
}> All content will be developed in one language (English or French)
}> 1 delivery session, approximately 1 day in duration
}> Maximum of 12 participants may attend a session
Custom Training (other) Customization of standard Dayforce Education offering to incorporate Client Not Included
data and business process examples
(ii) Out of Scope Work: Unless a task, duty, responsibility or deliverable is expressly set forth under "(i) In Scope Work" above, it is out of scope and will not
be provided or performed by Ceridian as part of the implementation Fees quoted. Without limiting the generality of this principle, Ceridian and Client
expressly confirm that the following specific items are out of scope:
• Integration to 3rd party systems other than those identified in the HCM Exhibit;
• Ceridian-led User Acceptance Testing (UAT) test case development and execution;
• Training material development outside of the Education Services specified above;
• Client resource and/or third party vendor management.
4. Assumptions and Client Duties and Responsibilities
The implementation Fees and estimated timelines are based on the following assumptions, and Client being responsible for the following:
·, • Client's requirements for the Services being implemented are as set forth in the written discovery questionnaires completed by I for Client;
• Client will provide access to Client's current systems, data storage environment, and personnel with the appropriate knowledge of Client's systems
and its configuration, to assist in data analysis for HR data import, exports and configuration;
• Client is responsible for overall project and resource management;
• Client shall provide access, as specified by Ceridian, sufficient to allow Ceridian's data conversion consultant to properly access Client's data, which
may include access through database backup, ascii data dump, system generated reports, or direct access to the previous vender's data storage
environment. All data to be converted will need to be made available including employee and employer taxable wages, wages to limit, and tax detail
for each tax category. If all required conversion data is not available, pricing is subject to change;
• Client will provide solution feedback based on the Requirements Recap provided post Discovery and will sign off on the document. Requirements
Recap will be deemed accepted 5 Business Days after delivery to Client;
• Client will provide data requested by project team in a timely manner;
• Client will staff required personnel and subject matter experts to provide requirements and feedback in a timely manner;
• Client will support parallel run testing with appropriate personnel and reports;
• Client will assist with the mapping process, validate, test and audit the conversion files prior to loading into the Dayforce application, and provide the
completed file conversion acceptance form upon successful conversion of the data;
• Client will perform UAT such as developing and executing test scripts, providing test results and steps to reproduce, and determine user acceptance
criteria;
• Client will confirm acceptance and sign-off for all Implementation Services (including UA T) in a timely fashion;
• Any changes to the Services described above will require a Change Order;
• Client will complete training requirements within the designated timeframe prior to Service Start Date;
Client will follow the instructions contained in the training materials.
In consideration of the Fees to be paid hereunder, Client hereby requests that Ceridian provide those Implementation Services in accordance with
the terms and conditions set forth in this SOW. This SOW may be executed either contemporaneously or subsequent to the Agreement, and in either
case the terms of this SOW shall be deemed to be incorporated into and form an integral part of the Agreement. In the latter case where
subsequently executed, the Agreement shall be considered amended by adding the provisions of this SOW, and to the extent this SOW does not
modify the Agreement, the Agreement shall continue in full force and effect, unamended, and otherwise the execution of this SOW will not serve to
revise the relationship between the Parties and any unremedied and outstanding accounts, breaches or other matters existing between the Parties as
at the date this SOW is executed will remain intact and subsisting notwithstanding the amendment of the Agreement.
Ceridian Canada Ltd.
Per:--------------------
Printed Name:-----------------
Title:-------------------
Dare: _________________________ _
I have the authority to bind the corporation
The Corporation of the Town of Tillsonburg_AmendmentAgreement00009125.0
The Corporation of the Town of Tillsonburg
Per: _____________________ __
Printed Name:-------------------
Title:------------------------------
Dare: _________________________________ _
I have the authority to bind the corporation/partnership
Page 12 of 14
6ZoiAN
Ceridian Dayforce Human Capital Management Rate Sheet -Canada
Miscellaneous Fees
Item Rate Billing Event
Printed Pay Statements. TaxForms or Cheques $0.25 per occurrence
Dayforce WFM SMS Text MessaQe $0.07 per item -
Professional Services (hourly rate, per quote per project) $150.00 per hour
Data Conversion Services $150.00 per hour
3rd Party Payments $2.00 per item
External Job Board -additional $250.00 per external job board added, above the 10 included
Report PrintinQ $0.15 per impression
Direct Mailing postage + $0.20 per item
Shiooina and Handlina
Item Rate Billing Event
Dayforce Delivery (Zone 1-5) $12.00 per delivery
Dayforce Delivery (Zone 6-15) $17.00 per delivery
Davforce Delivery (Zone 16) $22.00 per delivery
Dayforce Delivery (Territories) $35.00 per delivery
Dayforce Delivery -International (minimum) $35.00 per delivery
Delivery Guaranteed Time Premium -1 0:30AM $5.00 per delivery
Delivery_ Guaranteed Time Premium -9:00AM $10.00 !)er delivery
Pavment Solutions and Funds Transfer
Item Rate Billing Event
Cheque Trace with Copy $27.50 per item
Collection costs for NSF returns (minimum) $150.00 per occurrence
EFT Reject $17.50 per item
EFT/Cheque Trace $17.50 per item
Late Funding (minimum) $50.00 per occurrence
Payment by Wire Transfer $35.00 per occurrence
Stop Payment with refund cheque $28.00 per item
~Stop Payment without refund cheque $18.00 .Per item ,
The Corporation of the Town of Tillsonburg_Amendmen!Agreement00009125.0 Page 14 of 14
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY -LAW NUMBER 3843
BEING A BY-LAW to confirm the proceedings of Council at its meetings held on the 11th
day of August, 2014
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a
municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal
powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of
Tillsonburg at this meeting be confirmed and adopted by by-law;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF
TILLSONBURG ENACTS AS FOLLOWS:
1. All actions of the Council of The Corporation of the Town of Tillsonburg at its special
meeting and regular meeting held on August 11, 2014, with respect to every report, motion,
by-law, or other action passed and taken by the Council, including the exercise of natural
person powers, are hereby adopted, ratified and confirmed as if all such proceedings were
expressly embodied in this or a separate by-law.
2. The Mayor and Clerk are authorized and directed to do all the things necessary to give
effect to the action of the Council of The Corporation of the Town of Tillson burg referred to
in the preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents necessary
in that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg.
4. This by-law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 11TH DAY OF AUGUST, 2014.
READ A THIRD AND FINAL TIME AND PASSED THIS 11TH DAY OF AUGUST, 2014.
MAYOR -Dave Beres
TOWN CLERK-Donna Wilson
THE CORPORATION OF THE TOWN OF TIUSONBURG
BY-LAW NUMBER 3841
A BY-LAW to Authorize an Amending Agreement Between the Corporation of the Town of Tillsonburg and
Ceridian Canada Ltd.
WHEREAS the Corporation of the Town of Tillsonburg deems it necessary and expedient to amend an
agreement with Ceridian Canada Ltd;
THEREFORE the Council of the Town ofTillsonburg enacts as follows:
1. THAT the Agreement attached hereto as Schedule "A" forms part of this by-law;
2. THAT the Mayor and Clerk be hereby authorized to execute the attached agreement marked as
Schedule "A" on behalf of the Corporation of the Town ofTillsonburg.
This by-law shall come into force and take effect immediately after the final passing hereof.
READ A FIRST AND SECOND TIME THIS 11th DAY OFAUGUST,2014.
READ A THIRD AND FINAL TIME AND PASSED THIS 11th DAY OF AUGUST, 2014.
MAYOR-Dave Beres
CLERK-Donna Wilson
SERVICE EXHIBIT
CERIDIAN DAYFORCE HUMAN CAPITAL MANAGEMENT
SERVICE TERM: 36 Months
TERRITORY: Canada
Client Name
The Cor oration of the Town ofTillsonbur
Service Contact
Darrell Eddin ton
Billing Street Address
200 Broadwa 2nd Floor
1. SERVICE EXECUTIVE SUMMARY
Ceridian shall provide Client with Ceridian Dayforce Human Capital Management Services within the Territory, consisting of access to and use of the Subscribed
Modules, in conjunction with those Services as further described in this Service Exhibit.
Client's use or non-use of any particular function does not impact its availability or the Fees payable.
2. CAPITALIZED AND DEFINED TERMS
2.1 All capitalized terms used herein and not defined shall have the same meaning as in the Agreement.
2.2 As used in this Service Exhibit:
)
2.2.1 ''Annual Inflation Index" means (i) in the case of the United States, the Employment Cost Index: Total Compensation: All Works: Civilian, Not
Seasonally Adjusted (ECI), as published by the Bureau of Labor Statistics, US Department of Labor; and (ii) in the case of Canada, the Consumer
Price Index, as published by Statistics Canada, Government of Canada;
2.2.2 "Ceridian Clocks" means clocks, hardware and other ancillary products, sold by Ceridian to Client as part of the Services, as set forth in the
attached Pricing Schedule;
2.2.3 "Documentation" means all documentation relating to the Software, whether in machine-readable or printed form, provided by Ceridian to
Client, including any updates, revisions, new versions, and supplements to the Documentation;
2.2.4 "Funding Authorization" means such written authorization, power of attorney or other form executed by Client from time to time as
reasonably required by Ceridian to authorize and permit Ceridian to withdraw money, forward payments or take other steps to facilitate the movement
of payments as part of the Service;
2.2.5 "Funds" means those funds to be received by Ceridian from Client, in an amount equal to the Payments to be made for a particular Payroll;
2.2 .6 "Modifications" means any error corrections, modifications or enhancements to the Software that are included by Ceridian in Support of the
Software to all customers;
2.2. 7 "New Versions" means new versions of the Software that may be deployed by Ceridian to Client for license pursuant to this Service Exhibit;
2.2.8 "Number of Employees" means the number of employee records in the Software that do not have a terminated status, including full-time and
part-time employees as well as any contingent labor or contractors, or any other individual in respect of whom information is being recorded in a
Subscribed Module, and all administrators or other users who are accessing the Software or database relating to the Services (for the purposes of this
Service Exhibit, each shall be considered an "Employee");
2.2.9 "One Time Fees" means those Fees set forth in the Pricing Schedule under the heading "One Time Fees", including those Fees payable for
the implementation and training Services, or are otherwise identified or understood to be one time or non recurring Fees, including any Fees payable
with respect to change orders;
2.2.10 "Payments" means the payments to be made by Ceridian on Client's behalf hereunder, in respect of wages to its Employees, statutory
remittances, tax filing liabilities and other third party payments as directed by Client and agreed to by Ceridian;
2.2.11 "Payroll" means the payroll of Client processed or to be processed by Ceridian with which the Service is associated;
2.2.12 "Rate Sheer' means the document that itemizes those ancillary services offered by Ceridian to its clients at the then current rate, not
otherwise stated in the Pricing Schedule;
2.2.13 "Recurring Fees" means those Fees set forth in the Pricing Schedule under the heading "Recurring Fees", or are otherwise identified or
understood to be Fees which are payable on the periodic recurring basis stated in the Pricing Schedule;
2.2.14 "Service Start Date" means the actual date on which the Services move beyond the test stage and Ceridian has confirmed (acting
reasonably) that the Services are ready for use in a live production environment, which will generally be when the Software is loaded with Client
organizational structure, employee information and Client specific rules and Client has administrative control of the Software;
2 .2.15 "Services" means, collectively, access to the Subscribed Modules, together with all other Services described in this Service Exhibit;
2.2.16 "Software" means the software program(s) licensed by Ceridian to Client through which the Service will be provided, together with all
Modifications and New Versions;
2.2.17 "Subscribed Module(s)" means, at a given date, the module(s) to which Ceridian will provide Client access as part of the Service and as set
forth in a written Statement of Work ("SOW'), signed by both Ceridian and Client;
The Corporation of the Town of Tillsonburg_Amendmen1Agreemento0009125.0 Page 2 of 14
(ii) Client will designate named support users to triage all internal support incidents reported by end users. Triage occurring by Client
support users includes: checking the Documentation for assistance in dealing with the reported incident, attempting to reproduce the
incident in a production copy, and documenting the steps required to reproduce the incident. Upon reporting an incident, Client agrees to
cooperate, work closely with, and provide assistance to Ceridian in the investigation, diagnosis, and resolution of the incident.
(iii) Ceridian shall have the right to access Client's account from time to time, for purposes of Support, administration, invoicing and to
inspect Client's utilization of the Services so as to ensure Client's compliance with the provisions of this Agreement, as reasonably
necessary in Ceridian's sole discretion.
6. ONGOING SERVICES AND SUPPORT. The scope of ongoing I recurring Services outlined below provides a breakdown of the key functionality and
deliverables to be provided, and the respective rights and obligations of Ceridian and Client.
6.1 Payment Solutions and Funds Transfer
6.1.1 Ceridian's Obligations. Ceridian will:
(i) issue the Payments in accordance with the Payroll and Payment processing schedule, as agreed upon by the Parties, to meet
Client's Payroll obligations, by way of: (a) submitting Payment information to the appropriate funds transfer network(s) in the form required
for the electronic crediting/direct deposit of payment to the designated bank accounts of Employees; and/or (b) create negotiable paychecks
to the order of Employees drawn on the Trust account. Each paycheck will be printed on Ceridian check stock with Ceridian officer's
signature and Ceridian logo using the check data and account provided by Client;
(ii) process file reversals, request stop payment orders and request direct deposit reversals upon Client's written request;
(iii) process stop payments up to five (5) Business Days of settlement date and direct deposit reversals upon Client's written request
on the day of receipt when request is received by 2:00pm Eastern Time;
(iv) at the request of Client or at Ceridian's option, provide Client a report identifying un-cashed paychecks considered stale dated,
and pay to Client an amount equivalent to any Payroll Funds held on account of Payments against which stop payments have been placed,
or which are, according to banking practice, considered to be stale-dated (less a reasonable administration fee; or at the request of Client,
such Payroll Funds may be credited to Client's next Payroll);
(v) notify Client of exceptions related to paychecks processing and pre-notification rejections, bank requested notification of change
requests, and returned credits related to direct deposit services ("Exceptions");
(vi) notify Client of any errors or other circumstances in the event Ceridian is unable to provide Payments and either re-performs
Services (when possible) or arrange return of unpaid funds to Client. Unpaid Payroll Funds will be returned only after verification of
available and sufficient fund balances (with time allowances for returned items) by the bank in which such funds are held; and
(vii) establish and maintain the Trust for the purpose of holding and keeping Funds and other trust funds received from its clients
separate from Ceridian's own property. For clarity, the principal amount of the Funds received by Ceridian from Client shall at all times while
in the possession or control of Ceridian, be held in its capacity as trustee of the Trust.
6.1.2 Client's Obligations. Client will:
(i) enter, maintain and transmit (via the Software) Payroll data to Ceridian, such number of days as established by Ceridian (acting
reasonably) prior to the date the paychecks are to be issued and deposits are to be made, as required to meet agreed upon processing
schedules;
(ii) review and audit all Payroll data, reports and other materials prior to committing the Payroll. Client shall correct any discrepancies
or errors in such materials prior to the next scheduled processing;
(iii) monitor changes to those laws specifically applicable to Client's business, interpreting applicable laws and regulations,
determining the requirements for compliance with such laws and regulations, and notifying Ceridian of any changes to the Payroll
processing required as a result of such laws;
(iv) correct Exceptions before transmitting Payroll data for Client's next Payroll (otherwise Client could be in breach of applicable laws
or regulations);
(v) be responsible for contacting payees to resolve payment of any voided paychecks and reimburse Ceridian for any losses and fees
incurred by Ceridian in circumstances where Ceridian honors Client's request to initiate a stop payment order and issues a replacement
check, but the check originally issued is subsequently presented for payment by a holder in due course (including fraud or misconduct on
the part of Employees);
(vi) require Employees to complete, sign and maintain any account funding authorizations or other documents or authorizations
necessary for Ceridian to provide Services, including authorizations for the initiation of credit entries. Without limitation, Client shall ensure
that each Employee utilizing Ceridian's direct deposit service has authorized the initiation of credit entries and the crediting of the Employee
account, as well as the debiting of the Employee account through a file reversal in the event of a returned item from Client's account or any
funding deficiency by Client (to extent permitted by law). Client must ensure that such authorizations are operative at the time of transmittal
and crediting/debiting of the Employee accounts;
(vii) hereby grant to Ceridian the authority to issue Payments on behalf of Client, and to take such other action as may be necessary
from time to time in connection with the provision of the Services, which might authorize to instruct its bank to stop payment and authorize to
refuse payment as required to provide the Services;
(viii) pay for all reasonable expenses incurred by Ceridian as a result of Client errors or omissions;
(ix) forward the Funds to an account established by the Trust as directed by Ceridian. The Funds will be provided by Client in a
manner satisfactory to Ceridian (acting reasonably) and where Ceridian is debiting Client's account, Client will fully fund such account and
authorize the initiation of debit entries and the debiting of the account in the amount and on the date specified, and ensure that such
authorization is operative at the time of transmittal and debiting of Client account. Ceridian shall not be obliged to release any Payroll
documents or to make or honor any Payments until it has received confirmation that Client's financial institution upon which the Funds have
been drawn has irrevocably honored such request for advance of funds. In this regard, Ceridian reserves the right, at its option, to
implement such procedures as may reasonably be required to guarantee the irrevocable receipt by it of the Funds prior to Ceridian paying
out any such funds; and
(x) provide Ceridian with Funds in an amount equal to the tax liability Payments to be made for a particular Payroll.
6.2 Tax Filing Services
6.2.1 Ceridian's Obligations. Ceridian will:
(i) prepare, deposit, and file Client's Payroll tax returns for those federal, state/provincial and local jurisdictions supported by Ceridian
and reflected on Client's Tax jurisdictional profile;
(ii) provide Client with a regular tax statement for each Client tax registration number processed by Ceridian;
(iii) provide, prepare and file employer Tax Forms in the formats required by each Taxing Authority provided that Ceridian has
provided tax filing Services for Client for the entire calendar year or Client has provided quarterly tax filing data in accordance with
Section 6.2.2(ix);
The Corporation of the Town of Tillsonburg_AmendmentAgreement00009125.0 Page 4 of 14
(i) make available a suitable place of installation, adequate power and surge protection, and cabling. Client is responsible for
location and mounting of the terminal(s) in compliance with accessibility laws and all building codes;
(ii) install and test terminal(s);
(iii) within fifteen (15) days of the receipt of terminal(s), notify Ceridian of any material Defect in terminal(s). If Client does not send
written notice of the occurrence of a material Defect within such fifteen day time period, Client will be deemed to have accepted terminal(s);
(iv) Client must return any rented hardware within fifteen (15) days upon termination of this Service Exhibit. Clock rental fees will
continue to accrue until all hardware has been returned;
(v) except for NEMA clocks which may not be returned, Client has the option to return rental or capital purchased hardware, within
forty-five (45) days of receiving shipment, so long as the hardware is unopened and unused. Client is responsible for shipping costs of
returned clocks. Any returns not meeting the above conditions are not eligible for a refund of fees paid;
(vi) if applicable, rental fees will begin to accrue immediately upon receipt of the rented clocks, and are required for a minimum period
of twelve (12) months. Rental fees are applicable for the duration of time during which Client has the clocks in their possession. Rental fee
accrual will not be terminated without an approved rma and will continue until Ceridian receives all clocks. If Client places the
implementation on hold for any reason, clock rental fees will continue to apply; and
(vii) with the exception of NEMA clocks, if an emergency replacement of any terminal is required as part of the maintenance coverage,
Client is obligated to return the original terminal(s) within fifteen (15) days of shipment of replacement. If Client does not return the original
terminal(s) within this timeframe, Client will be charged full list price for the replacement terminal(s).
7.2 Ceridian Clock Warranty. Ceridian warrants that it has the right to sell terminal(s) to Client. Ceridian is not responsible or liable for damage,
malfunction, or performance failures resulting from changes made to terminal(s) after acceptance or damage caused by the misuse, physical abuse, improper
operation, the environment or other causes beyond Ceridian's exclusive control.
8. SERVICE FEES AND PAYMENT
8.1 Fees. The Fees payable by Client to Ceridian for the Services are as set forth in the attached Pricing Schedule. The Fees are exclusive of all Taxes.
In addition to the Fees, Client shall reimburse Ceridian for all expenses (if any, in accordance with Ceridian's expense policy) incurred in connection with the
implementation and provision of the Services, including travel, accommodation and meals. Except as otherwise stated herein, all invoices will be due and
payable by direct deposit within thirty (30) days of the date of invoice.
8.2 One Time Fees.
8.2.1 The One Time Fees have been calculated taking into account the work and materials Ceridian has reasonably estimated will be required to
implement the Service. This estimate has been made by Ceridian in good faith based on the information available to Ceridian at the time of executing
this Service Exhibit, including information and representations provided by Client. To the extent that new or additional information becomes available
to Ceridian which impacts the estimated One Time Fees, the Parties shall mutually agree to necessary changes to the SOW (including to
corresponding Fees).
8.2.2 Subject to any payment terms to the contrary in the SOW, the One Time Implementation Fees will be invoiced and payable in two (2)
installments as follows: (i) fifty percent (50%) at the date implementation Services are started (generally by way of a kick off meeting) and (ii) fifty
percent (50%) at Service Start Date. However, Ceridian reserves the right to invoice and require payment of One Time Fees on a monthly basis
(including for longer I more complex implementations), based on the amount of work completed each month.
8.2.3 All One Time Fees in respect of purchased or rented clocks, badges or other tangible items or hardware, will be invoiced upon shipment.
8.3 Recurring Fees.
8.3.1 The monthly Recurring Fees will be invoiced and payable monthly in advance, commencing as of the Service Start Date, based on the
Number of Employees as at the 15th of each calendar month, or such other date as may be communicated to Client by Ceridian. Services included in
the Pricing Schedule that are based on a per occurrence (e.g., Fees for ancillary services shown on the Rate Sheet), will be invoiced monthly in
arrears. Any estimated annual Fees shown in the Pricing Schedule are estimates only, based on Client's Number of Employees and/or transaction
count as at the date of signing this Service Exhibit.
8.3.2 When and if made available by Ceridian, at Client's election, SMS text messaging for "Alerts and Notifications" functionality will be provided
to Client at Ceridian's then current rate per message (both outbound and inbound messages shall be counted for the purposes of billing). Other
miscellaneous charges may apply for mobile device access. Such Fees shall be billed based on the actual count for the previous month.
8.4 Staging Fees. Once Ceridian commences those implementation Services described in a written SOW and referenced in the Implementation Section
herein, a Client instance of the Software is established for the purposes of configuration, user testing and implementation team training. In order to compensate
Ceridian for the work required to establish and maintain such Client environment, commencing as of the initial project kick-off meeting through to the Service
Start Date (the "Staging Period"), Client shall pay Ceridian the Staging Fee listed in the Pricing Schedule (the "Staging Fee") in the amount and at the frequency
shown therein. If the Staging Fee is shown as one single payment, it will be invoiced upon project kick-off and payable in accordance with the invoicing payment
terms set forth herein. If the Staging Fee is shown as being paid in multiple payments, such amount will be payable monthly during the Staging Period.
8.5 Training Fees. All event-based training Fees will be payable upon event completion. Subscription-based training Fees will be payable upon project
kick-off (or if subscribed after kick-off, immediately upon subscription) and each renewal date thereof.
8.6 Annual Fee Increase. All Fees are subject to annual increases in an amount not to exceed the annual increase in the Annual Inflation Index for the
Territory (on a cumulative basis from the Service Start Date), the first such increase to be calculated and effective on the first anniversary of the Service Start
Date.
8.7 Additional Miscellaneous Fees. In addition to the Fees payable as set forth in the attached Pricing Schedule, Client will be charged the
miscellaneous Fees set forth in the attached Rate Sheet, when applicable. (If an item is listed on both the Pricing Schedule and the Rate Sheet, the lower rate in
the Pricing Schedule shall govern.) Such Fees are intended to compensate Ceridian for additional work and/or disbursements payable to third parties as a result
of the occurrence of such events and the Fees listed therein represent the Fees charged as of the date of this Service Exhibit. Ceridian reserves the right to
change and/or expand the list of items on the Rate Sheet and/or the dollar amount of such items from time to time without notice to Client. An updated copy of
'"e Rate Sheet will be available from Ceridian and provided upon Client's request.
SERVICE TERM AND TERMINATION
9.1 Service Term. Unless terminated earlier by a Party as a result of the other Party failing to perform one or more of its material obligations in the
Agreement, the Services shall be effective and binding immediately upon execution hereof, and shall remain in effect for an initial Service Term equal to the
number of months I years set forth above calculated from the Service Start Date, and thereafter shall automatically continue on the same terms without the need
The Corporation of the Town of Tillsonburg_Amendmen1Agreemento0009125.0 Page 6 of 14
r_&ZotAN
STATEMENT OF WORK
CERIDIAN DAYFORCE HUMAN CAPITAL MANAGEMENT
CUENT INFORMATION
Client Name
The Corporation of the Town ofTillsonburg the "Ciienf'
This is the implementation Statement of Work ("SOW') as contemplated under the written Service Exhibit for Ceridian Dayforce Human Capital Management
made between Ceridian and Client (the "HCM Exhibit"). This SOW sets forth the details for the implementation Services and/or deliverables {the "
Implementation Services") to be provided in respect of those Services described in the HCM Exhibit (the "Services"). Capitalized terms not defined in this SOW
shall have the meanings ascribed to them in the Service Agreement between Ceridian and Client.
1. Executive Summary
You have engaged Ceridian to implement and provide education and training for the following Subscribed Modules:
Dayforce Core Elements
• Dayforce HR & Self-Service
• Dayforce Payroll
Dayforce Benefits
• Dayforce Time
• Advanced WFM Modules
o Schedule Compliance
For the following population:
• 210 Employees at 9 location(s) in Canada.
2. Implementation Phases
The tasks, duties, responsibilities, and deliverables to be provided by Ceridian to Client in connection with the Implementation Services will be provided in 3 high
level phases, which are broken down as follows:
(i) Discovery:
• Deliver pre-discovery workshop questionnaires;
• Lead discovery workshops;
• Document requirements and deliver a Requirements Recap document;
Determine integration requirements for selected components (as appropriate).
(ii) Configuration and Testing:
• Configure the solution per the written document titled Requirements Recap for all of Client's "in scope" locations as agreed upon by Ceridian and
Client;
Provide the solution based on Client feedback during sandbox (test environment) review;
• Complete parallel testing for payroll components;
• Refine solution, support Client user acceptance testing and final parallel runs.
(iii) Knowledge Transfer:
• Support one live production run per frequency;
• Knowledge transition session to transfer knowledge on the specifics of Client's system to administrators, payroll department, human resources
department and help-desk.
3. Services. Responsibilities and Deliverables for Implementation of Subscribed Modules
(i) In Scope Work: Ceridian will analyze, configure, test and deliver those components indicated below as included.
Component Description Scope
Dayforce Core Elements
Organizational Hierarchy Security access to filter data appearing to the user so that the information Up to 50 Departments Included
available to each user in the Dayforce application is appropriate.
For example, the organization hierarchy controls that the manager of a
location can only review the HR and time and attendance records for
Employees who work at that location, and can only create schedules,
approve timecards and submit transactions for such Employees.
Role Security Security feature that defines what sections of the Dayforce application users Up to 6 Roles Included
can access. Clients can configure as many user roles as the organization
requires; the more granular the access requirements, the more user roles
required.
Typical roles include: employee, supervisor, manager, administrator, etc.
Pay Groups Define the frequency of pay for a group of Employees. The pay group's pay Up to 4 Included
periods takes into account:
) -How often Employees are paid;
-The duration of time managers review and approve each period;
-The duration the period's payroll rules consider.
Pay periods should be aligned with period payroll rules.
HR Administration Configuration Configuration of Client driven lists for status, employment status reasons, Included
pay class, pay types, relationship types, contact information types, marital
status, and employee properties. Configuration of new hire role
assiQnment, HR role security~ and employee data mappinQ rules.
The Corporation of the Town of Tillsonburg_AmendmentAgreement00009125.0 Page 8 of 14
~~~ c
rayroll Production Reports
Pay Policies
Employee System Access
Manual Scheduling
Managers can create manual schedules for their employees by creating
new shifts with desired start and end times. Shifts can be created for each
employee or a shift can be created and multiple employees can be assigned
to that shift as appropriate.
Rotation Based Scheduling
Shift rotations are used to define a pattern of repeating shifts and days off
that describe employees' regular work week. For example, Client can define
a shift rotation where employees work 5 days, from 9am to 5 pm, followed
by 2 days off. Managers assign this rotation to the appropriate employees,
rather than scheduling them every week for the same 5 shifts and 2 days
off. Shift rotations can be defined for number of
Pay policies are used to assign pay rules and qualifiers within the Dayforce
application to appropriate employees so that employees are paid correctly.
Each pay rule controls an aspect of Client's organization's payroll policy,
such as when and how daily, weekly, and holiday overtime is paid, or what
shift premiums employees can earn. A pay policy groups the appropriate
instances of these pay rules together, so that they can be applied to the
Included
.·. . ~·~F~~xi~:~!~~\~=~-~1!~;;~~ i ... . -. ' , r , ,_ .__ -~· ~~ :"' 's_ ~' ~·t.:~~~t'.-;~[!~~~1~fii~'~liJ~il~~i.~~ ~r~!i~ ~~JiA:~ _.,
~' -"'' ' . . ~ .-
Schedule Bidding This feature defines how employees are ordered, so that preferred Not Included
employees are assigned their bids first, define the shifts employees within a
bid policy bid on, when the bid sessions occur and how frequently they
repeat, as well as details on the number of bid windows within a session
and which employees are eligible for each set of windows.
Labor Budgeting Deriving a labor budget based on imported KPls or metrics by defining KPI Not Included
metadata for My Plan.
Task Management This feature is used to mirror your organization's needs and policies. This Not Included
includes configuring the application to support tasks that impact the
schedules of the locations they are assigned to by driving or influencing the
labor requirements of locations; securing the tasks users can review and
modify; configuring which user roles fulfill each function in the task
management process.
Advanced Scheduling Forecasting labor demands based on KPis or metrics, such as sales or Not Included
number of transactions, using either a trend of historical averages or moving
averages forecasting method; defining data adjustment rules and qualifiers
in the forecast policy.
Schedule Optimization An add-on to Advanced Scheduling that enables forecasting of estimated Not Included
metrics and estimated labor requirements; preliminary allocation of
budgeted labor hours; automatic generation of a schedule (including
assignment of employees to shifts), and ability for a user to edit the resulting
schedule.
Schedule Compliance Configuration of schedule policies and schedule alerts and warnings to Included
facilitate compliance with legislative and company policies. Examples
include enforcing minimum and maximum shift lengths, breaks, minimum
and maximum weekly hours and when employees can be scheduled to
The Corporation of the Town of Tillsonburg_AmendmentAgreement00009125.0 Page 10 of 14
'
I Cli~nt Exclusive Training -Onsite );> Instructor led training delivered exclusively to Client, onsite at Client's Not Included
location. Instructor expenses are additional
);> Up to 12 participants may attend a single session
);> All students will receive soft copy of course guide
);> Standard Dayforce training database/guides will be used
);> Session agenda can be tailored to cover topics relevant to Client
Client Exclusive Training -Virtual );> Instructor led training delivered exclusively to Client via virtual class Not Included
);> Up to 12 participants may attend a single session
);> All students will receive soft copy of course guide
);> Standard Dayforce training database/guides will be used
);> Session agenda can be tailored to cover topics relevant to Client
Custom WFM Training for Supervisors and );> Customization of standard Dayforce WFM Education offering to Not Included
Employees incorporate Client data and business process examples.
);> Incorporates Client data and business processes covering commonly
used supervisor and employee tasks
);> Custom developed workbooks for supervisors
);> Custom developed job aids for Employees
);> One set of data/examples will be used
);> Content will be built using Daytorce Education templates
);> Soft copies of course materials will be provided
);> All content will be developed in one language (English or French)
);> 1 delivery session, approximately 1 day in duration
);> Maximum of 12 participants may attend a session
Custom Training (other) Customization of standard Dayforce Education offering to incorporate Client Not Included
data and business process examples
(ii) Out of Scope Work: Unless a task, duty, responsibility or deliverable is expressly set forth under "(i) In Scope Work" above, it is out of scope and will not
be provided or performed by Ceridian as part of the implementation Fees quoted. Without limiting the generality of this principle, Ceridian and Client
expressly confirm that the following specific items are out of scope:
• Integration to 3rd party systems other than those identified in the HCM Exhibit;
• Ceridian-led User Acceptance Testing (UAT) test case development and execution;
• Training material development outside of the Education Services specified above;
• Client resource and/or third party vendor management.
4. Assumptions and Client Duties and Responsibilities
-ro..,\ implementation Fees and estimated timelines are based on the following assumptions, and Client being responsible for the following:
) • Client's requirements for the Services being implemented are as set forth in the written discovery questionnaires completed by I for Client;
• Client will provide access to Client's current systems, data storage environment, and personnel with the appropriate knowledge of Client's systems
and its configuration, to assist in data analysis for HR data import, exports and configuration;
• Client is responsible for overall project and resource management;
• Client shall provide access, as specified by Ceridian, sufficient to allow Ceridian's data conversion consultant to properly access Client's data, which
may include access through database backup, ascii data dump, system generated reports, or direct access to the previous vender's data storage
environment. All data to be converted will need to be made available including employee and employer taxable wages, wages to limit, and tax detail
for each tax category. If all required conversion data is not available, pricing is subject to change;
• Client will provide solution feedback based on the Requirements Recap provided post Discovery and will sign off on the document. Requirements
Recap will be deemed accepted 5 Business Days after delivery to Client;
• Client will provide data requested by project team in a timely manner;
• Client will staff required personnel and subject matter experts to provide requirements and feedback in a timely manner;
• Client will support parallel run testing with appropriate personnel and reports;
• Client will assist with the mapping process, validate, test and audit the conversion files prior to loading into the Dayforce application, and provide the
completed file conversion acceptance form upon successful conversion of the data;
• Client will perform UAT such as developing and executing test scripts, providing test results and steps to reproduce, and determine user acceptance
criteria;
• Client will confirm acceptance and sign-off for all Implementation Services (including UA T) in a timely fashion;
• Any changes to the Services described above will require a Change Order;
• Client will complete training requirements within the designated timeframe prior to Service Start Date;
• Client will follow the instructions contained in the training materials.
In consideration of the Fees to be paid hereunder, Client hereby requests that Ceridian provide those Implementation Services in accordance with
the terms and conditions set forth in this SOW. This SOW may be executed either contemporaneously or subsequent to the Agreement, and in either
case the terms of this SOW shall be deemed to be incorporated into and form an integral part of the Agreement. In the latter case where
subsequently executed, the Agreement shall be considered amended by adding the provisions of this SOW, and to the extent this SOW does not
modify the Agreement, the Agreement shall continue in full force and effect, unamended, and otherwise the execution of this SOW will not serve to
revise the relationship between the Parties and any unremedied and outstanding accounts, breaches or other matters existing between the Parties as
at the date this SOW is executed will remain intact and subsisting notwithstanding the amendment of the Agreement.
Ceridian Canada Ltd.
Per: ______________________________________ ___
Printed Name: ---------------------------------
Title:------------------------------
Dare: ____________________________________ __
I have the authority to bind the corporation
The Corporation of the Town of Tillsonburg_AmendmentAgreement00009125.0
The Corporation of the Town of Tillson burg
Per: __________________________________________ _
Printed Name: -------------------------------------
Title:---------------------
Date: -------------------------------------------
I have the authority to bind the corporation/partnership
Page 12 of 14
6ZoiAN
Ceridian Dayforce Human Capital Management Rate Sheet-Canada
Miscellaneous Fees
Item Rate Billin~ Event
Printed Pay Statements, TaxForms or Cheques $0.25 per occurrence
Dayforce WFM SMS Text Message $0.07 per item
Professional Services (hourly rate, per quote per project) $150.00 per hour
Data Conversion Services $150.00 per hour
3rd Party Payments $2.00 per item
External Job Board -additional $250.00 per external job board added, above the 10 included
Report Printing $0.15 per impression
Direct Mailing postage + $0.20 per item
Shiooina and Handlina
Item Rate Billin~ Event
Dayforce Delivery (Zone 1-5) $12.00 per delivery
Dayforce Delivery (Zone 6-15) $17.00 per delivery
Dayforce Delivery (Zone 16) $22.00 per delivery
Dayforce Delivery (Territories) $35.00 per delivery
Davtorce Delivery-International (minimum) $35.00 per delivery
Delivery Guaranteed Time Premium -1 0:30AM $5.00 per delivery
Delivery Guaranteed Time Premium -9:00AM $10.00 per delivery
Pavment Solutions and Funds Transfer
Item Rate Billing Event
Cheque Trace with Copy $27.50 per item
Collection costs for NSF returns (minimum) $150.00 per occurrence
EFT Reject $17.50 per item
EFT/Cheque Trace $17.50 per item
Late Funding (minimum) $50.00 per occurrence
Payment by Wire Transfer $35.00 per occurrence
, Stop Payment with refund cheque $28.00 per item
)Stop Payment without refund cheque $18.00 per item
The Corporation of the Town of Tillsonburg_AmendmentAgreemento0009125.0 Page 14 of 14
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 3843
BEING A BY -LAW to confirm the proceedings of Council at its meetings held on the 11th
day of August, 2014
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a
municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal
powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of
Tillsonburg at this meeting be confirmed and adopted by by-law;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF
TILLSON BURG ENACTS AS FOLLOWS:
1. All actions of the Council of The Corporation of the Town of Tillsonburg at its special
meeting and regular meeting held on August 11, 2014, with respect to every report, motion,
by-law, or other action passed and taken by the Council, including the exercise of natural
person powers, are hereby adopted, ratified and confirmed as if all such proceedings were
expressly embodied in this or a separate by-law.
2. The Mayor and Clerk are authorized and directed to do all the things necessary to give
effect to the action of the Council of The Corporation of the Town of Tillson burg referred to
in the preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents necessary
in that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg.
4. This by-law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 11TH DAY OF AUGUST, 2014.
READ A THIRD AND FINAL TIME AND PASSED THIS 11TH DAY OF AUGUST, 2014.
MAYOR -Dave Beres
TOWN CLERK-Donna Wilson
COUNCIL RESOLUTION
AGENDA ITEM NO.: ___ _ Date: August 11. 2014
MOVED BY:
THAT the Agenda as prepared for h Council Meeting of August 11, 2014, be adopted.
~ried
D Recorded
Vote
D Defeated D Deferred D Tabled
~ Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: Date: August 11, 2014
RESOLUTION NO.: 2
MOVED BY: (/ fl..o-J<~~......__..
SECONDED BY: &tp~--
THA T Council move into Closed Session to consider:
D
1. a proposed or pending acquisition or disposition of land by the municipality or local
Board (Broadway).
2. personal matters about an identifiable individual, including municipal or local board
employees (Parks and Recreation Services).
Recorded
Vote
D Defeated D Deferred D Tabled
~yor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: ___ _ Date: August 11. 2014
THAT the Minutes of the Council Meeting of July 14, 2014, be approved.
~rried
D Recorded
Vote
D Defeated D Deferred D Tabled
£Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: 1
RESOLUTION NO.: _4=---....,.----
MOVED BY: It(~~
SECONDED BY: 6~k.9--
Date: August 11, 2014
THAT Council approves the Royal Canadian Legion Branch 153 Tillsonburg's request to add
"Afghanistan" to the Battle of Honours listed on the Town Centre Cenotaph.
~ed
D Recorded
Vote
D Defeated D Deferred D Tabled
h ar's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO .: 2 Qate: August 11, 2014
RESOLUTION NO.:
MOVED BY:
SECONDED BY:
That the Town of Tillsonburg Committee of Adjustment approve Application File A
07/14, submitted by Ric Leuszler, for lands described as Lot 8, Plan 41 M-286 in the
Town of Tillsonburg as it relates to:
1. Relief from Section 7.2, Low Density Residential Type 2 Zone Provisions (R2)-
Lot Coverage, to increase the maximum permitted lot coverage from 42% to 44%
to facilitate the construction of a detached accessory building,
Subject to the following condition:
I. A building permit for the detached accessory building shall be issued within one year
of the date of the Committee's decision.
0' Carried
D Recorded
Vote
D Defeated D Deferred
COUNCIL RESOLUTION
AGENDA ITEM NO.: 3 Date: August 11. 2014
RESOLUTION NO.:
MOVED BY:
SECONDED BY: ~ CCtjl t<-. ~
D
D
THAT Council of the Town of Tillsonburg not support the application to amend the
Oxford County Official Plan (File No. OP 14-05-7) as submitted by 2319929
Ontario Inc., for lands located at 519 Broadway Street, in the Town of Tillsonburg
to establish a special development policy to permit a medical centre as an
additional permitted use on the Service Commercial designated lands;
AND THAT Council deny the zone change application submitted by 2319929 Ontario
Inc., whereby the lands described as Part Lot 34 , Plan 551 , Town of Tillsonburg, known
municipally as 519 Broadway are to be rezoned from Service Commercial Zone (SC) to
Special Service Commercial Zone (SC-sp).
Carried ~feated D Deferred D Tabled
Recorded 1_/
Vote ~ Deputy Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: __ _ August 11, 2014
RESOLUTION NO.:
MOVED BY:
Proposed Resolution No.6:
THAT Council of the Town of Tillsonburg support the application to amen<!Jhe Oxford County
Official Plan (File No. OP 14-05-7) as submitted by 2319929 Ontario ln~orlands located at 519
Broadway Street, in the Town f lis nburg to establish a special . ~lopment policy to permit a
f~lrJC\ (1~0.€:.-medical centre as an ad itio · tted use or the S Nice !rcial designated lands;
AND THAT Council .._ approve thel1 change application mitted by 2319929 Ontario
lnc.,whereby the lands described as Part Lot 34, Plan 551, Town of Tillsonburg, known
municipally as 519 Broadway are to be rezoned from SeNice Commercial Zone (SC) to Special
Service Commercial Zone (SC-sp).
~arried D Defeated D Deferred D Tabled
D Recorded
Vote ~/ Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: _ ____:::..9 __ Date: August 11, 2014
RESOLUTION NO.: 7
MOVED BY:
THAT Council receives Report FIN 14-31 2014 Second Quarter Financial Results as
information.
czalcarried
D Recorded
Vote
D Defeated D Deferred D Tabled
o.~(j/;J/~~
COUNCIL RESOLUTION
AGENDA ITEM NO.: __ 1..:...:0:....___ Date: August 11, 2014
RESOLUTION NO.:
~
MOVED BY:
THAT Council receives Report FIN 14-32 2014 Second Quarter Finance Department Results as
information.
D Recorded
Vote
D Defeated D Deferred D Tabled
~or's Initials
a;Jat~JJI~f'lM
COUNCIL RESOLUTION
AGENDA ITEM NO.: __ 1.!..,;1:..,___ Date: August 11. 2014
RESOLUTION NO.:
MOVED BY:
SECONDED BY:
THAT Council receive Report DCS 14-35 Second Quarter Economic Development Results as
information.
D Recorded
Vote
D Defeated D Deferred Tabled
afktiJJJ~{"tlM
COUNCIL RESOLUTION
AGENDA ITEM NO.: 12
RESOLUTION NO.: 10 ~
MOVEDBY: ~~
SECONDED BY: ~ C. 0. N\,~
Date: Augu~11.2014
THAT Council receives Report FRS 14-07 Second Quarter Fire & Rescue Services Results as
information.
~
[JY'r,;; D Defeated
D Recorded
Vote
D Deferred D Tabled
~Mayor's Initials
a~tJJJI~f'iM
COUNCIL RESOLUTION
AGENDA ITEM NO.: __ 1..:....;:3;...___ Date : August 11, 2014
THAT Council receives Report OPS 14-14, Second Quarter Operations Services
as information.
D Recorded
Vote
D Defeated D Deferred Tabled
COUNCIL RESOLUTION
AGENDA ITEM NO.: 14 Date: August 11. 2014
THAT Council receives Report PRS 14-26 Second Quarter Parks and Recreation Services
Results as information.
D Recorded
Vote
D Defeated D Deferred Tabled
COUNCIL RESOLUTION
AGENDA ITEM NO.: 15 Date: August 11, 2014
RESOLUTION NO.: 13
MOVED BY:
THAT Council receives Report FIN 1~ an Resources Key Performance Indices as
information.
D
Carried
Recorded
Vote
D Defeated D Deferred Tabled
COUNCIL RESOLUTION
AGENDA ITEM NO.: __ 1'-=6 __ Date: August 11, 2014
RESOLUTION NO.: ~
MOVED BY l/!lf,llt, ,
SECONDED BY: c;,-~
THAT Council receives Report FIN 14-34 Ceridian Amended Agreement;
AND THAT By-Law 3841 be brought forward for Council consideration.
D
Carried
Recorded
Vote
D Defeated D Deferred Tabled
___ Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: 17 Date: August 11. 2014
THAT Council receives Report FIN 14-33 IT Work Plan Update as information.
D
Carried
Recorded
Vote
D Defeated D Deferred Tabled
COUNCIL RESOLUTION
AGENDA ITEM NO.: _ _..:....;:18::...___
RESOLUTION NO.: 16
MOVED BY: &.~
SECONDED BY: ~ r a}U\. ~
\
Date: August 11, 2014
THAT Council receive Report FIN 14-30 Development Charges By-Law Amendment;
AND THAT Council directs that the Development Charge By-Law 3827 be brought forward for
amendment consideration to prescribe the treatment of Model Homes;
AND THAT a Public Meeting be called on September 8, 2014 to address issues of the change .
. /
/ / afarried
D Recorded
Vote
D Defeated D Deferred D Tabled
k Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: _ ____:_::19:....___ Date: August 11. 2014
RESOLUTION NO.:
MOVED BY:
THAT Council receive Report FIN 14-27 Audit Services Proposals;
AND THAT Council approves Scrimgeour & Company as the Town's auditor for the years
ending December 31, 2014 through to December 31, 2018.
D Recorded
Vote
D Defeated D Deferred Tabled
COUNCIL RESOLUTION
AGENDA ITEM NO.: 20 Date: August 11, 2014
RESOLUTION NO.: 18
MOVED BY:
THAT Council receives Report OPS 14-15, Tender Results for the Sidewalk Tractor;
AND THAT Council accepts the lowest bid and authorizes the purchase of a new sidewalk
tractor, with the automatic greasing system option for $2,995, from Trackless Vehicles at tender
price of $115,500 all plus applicable taxes.
D Recorded
Vote
D Defeated D Deferred D Tabled
p Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: _......;2:...;1:...,___ Date: August 11. 2014
RESOLUTION NO.:
MOVED BY:
THAT Council receive Report PRS 14-28 Concession and Skate Shop Renewals for
information;
AND THAT the existing vendors The Tillsonburg Skate Shop and Beres Catering be renewed at
their current terms until August 31, 2018.
D Carried tJ Defeated D Deferred D Tabled
D Recorded ~ Vote 64-Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: ~ 2 \ .> Date: August 11, 2014
RESOLUTION NO.: l 9_
MOVED BY: bit/~.· !l
Proposed Resolution No.6:
THAT Council receive Report PRS 14-28 Concession and Skate Shop Renewals for information;
AND THAT the existing vendors The Tillson burg Skate Shop and Beres Catering be renewed at their
current terms until August 31, 2015.
D Recorded
Vote
D Defeated D Deferred D Tabled
D~~
___ Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: _ ___;2=2=----Date: August 11, 2014
RESOLUTION NO.: 20
MOVEDBY: ~-
SECONDED BY:
1 /i~~----
THAT Council receives Report PRS 14-31 Tillsonburg Cemetery Columbarium Tender Results
for information;
AND THAT Council award the contract to CFC Supply at a tendered cost of $17,280.00 plus
H.S.T.
c:ic'arried
D Recorded
Vote
D Defeated D Deferred D Tabled
~Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: ---'2=-=30---_ Date: August 11. 2014
RESOLUTION NO.: 21
MOVEDBY: ~
SECONDED BY:='' ~/a-8----..
THAT Council receives Report PRS 14-29 F.A.R.E. Program Update (Fee Assisted
Recreational Experiences) for information.
D Recorded
Vote
D Defeated D Deferred Tabled
COUNCIL RESOLUTION
AGENDA ITEM NO.: 24
RESOLUTION N~-n
MOVEDBY: < VVC,tu_~
SECONDEDBY: ~ ~
Date: August 11. 2014
THAT By-Law 3841, to Authorize an Amending Agreement Between the Corporation of the
Town of Tillsonburg and Ceridian Canada Ltd.; and
By-law 3843, to confirm the proceedings of Council at its meetings held on the 11th day of
August, 2014, be read for a first and second time and this constitutes the first and second
reading thereof.
D Recorded
Vote
D Defeated D Deferred D Tabled
~Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: 24
RESOLUTION N ~
MOVED BY: r W ~
SECONDED BY: 3 ca)V\tt_L
Date: August 11, 2014
THAT By-Law 3841 , to Authorize an Amending Agreement Between the Corporation of the
Town of Tillsonburg and Ceridian Canada Ltd .; and
By-law 3843, to confirm the proceedings of Council at its meetings held on the 11th day of
August, 2014, be given third and final reading and the Mayor and Clerk be and are hereby
authorized to sign the same, and place the Corporate Seal thereunto.
~ed
D Recorded
Vote
D Defeated D Deferred Tabled
~al 01tmthlmt IJkgion
VARNAVAIR BRANCH 153
16 Durham St., Tillsonburg, Ontario N4G 1V7
Telephone (519) 842-5281
Fax (519) 842-6775
Donna Wilson
Town ofTillsonburg
1 0 Lis gar Ave
Tillsonburg, ON N4G 5A5
Dear Donna;
To bring the Cenotaph up to date, we would like the Historical
Society's permission to add Afghanistan to the Battle of Honours
already listed.
The word "Afghanistan" would be placed under "Korea" on the
North side of the Cenotaph. The letters would be the same style,
depth, and size of those used for Korea.
The Legion will have a dedication service to Honour those who
fought and died in Afghanistan at the Cenotaph sometime in the
· fall. We will notify you of our plans at a later date.
Respectfully yours,
Robert Marsden, C.E.T.
Royal Canadian Legion
Branch 153 Tillsonburg
cenotaph--re:permission letter RCL
Robert Marsden
to:
Rick Cox/Tillsonburg
07/21/2014 07:50AM
Hide Details
From: Robert Marsden <bobmarsden@hotmail.ca>
To: Rick Cox/Tillsonburg <rcox@tillsonburg.ca>,
History: This message has been replied to.
Morning Rick;
Please note error in cenotaph inscriptionn -should read west side not
north side.
Bob
file:///C:/Users/rcox/AppData/Local/Ternp/notes48DFC4/~web4294.htrn
Page 1 of 1
7/2112014
.....__
'-
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•
T H E ASSOC I ATION FOR T H E
UC!n"l!D
JUt s f zor•
TiUsonburg Customer Service
PROTECTION
of Fur-Bearing Animals
179 West Broadway, Vancouver, BC V5Y 1 P4 604-435-1850
Mayor and Council ,
Attached to this letter you will find a postcard from a constituent in your municipality who wants
you to seek peaceful, co-existence methods for living alongside wildlife.
From coast-to-coast, the terms of 'conservation' and 'wildlife management' are used by trappers
as an excuse to kill wild animals. The Association for the Protection of Fur-Bearing Animals has
-and can help your municipality-implement non-lethal wildlife management practices.
From skunks and beavers to raccoons and coyotes, we can help. Please take the requests of
your constituent to heart and allow us to be your partner in co-existence.
Thank you,
~t7/--
Lesley Fox
Executive Director
604-435-1850
lesley@fu rbearerdefenders. com
-
'--·
~ ~""""'"' Ontario
LEGISLATIVE ASSEMBLY
ERNIE HARDEMAN, M.P.P.
Oxford
July 17, 2014
Dave Beres, Mayor
Town ofTillsonburg
Town Centre Hall, 200 Broadway, 2nd Floor
Tillsonburg, ON N4G SA 7
D~ ftlt • ~'i~ ~
Queen's Park Office:
Room 413, legislative Bldg.
Toronto, Ontario
M7A lAS
Tel. (416) 325-1239
Fax (416) 325-1259
I'm writing to let you know that I was recently appointed official opposition critic for
Municipal Affairs and Housing.
I hope to have the opportunity to meet with you in the near future to hear your views on
the relationship between municipalities and the province, any challenges your
municipality is facing, and your thoughts on steps needed to strengthen Ontario's
municipalities.
As you may know, I served as Councillor, Mayor and Warden in Oxford before being
elected as MPP. During my time in municipal politics, I was also on the board of the
Association of Municipalities of Ontario, as well as, chair ofROMA and the Warden's
Association of Ontario.
I am also writing to invite you to join the Ontario PC Caucus at our reception during the
upcoming AMO conference. The reception will be in the West Ballroom of the London
Hilton and will take place on Monday August 18 starting at 8:00p.m.
As usual, the PC Caucus will also be holding meetings with municipal representatives
during the conference. If you would like to arrange a delegation during the conference,
please contact me at emie.hardeman@pc.ola.org or by fax at (416) 325-1259.
I look forward to working with you. If I can be of assistance please feel free to contact
Ernie Hardeman, MPP Oxford
PC Critic for Municipal Affairs and Housing
Constituency Office:
12 Perry Street
Woodstock, Ontario
N4S 3C2
Tel. (519) 537-5222
Fax (519) 537-3577
*
'--
---
July 21, 2014
Dear Sir/Madam:
• ~
THE
COllJEGlh
OF
JP>HY§KCKAN§
AND
§1URGJEON§
OF
ONTARIO
I am writing to let you know that we have extended the deadline to nominate a physician
for a Council Award bestowed by the College of Physicians and Surgeons of Ontario.
The deadline has been changed to October 1, 2014 at 10:00 a.m.
The impetus for the change was to make it more convenient for you to complete the
nomination process. We want to allow plenty of time for you to submit a nomination so
you aren 't scrambling to do so while you and others are in the midst of summer
vacations.
The updated information, including an online nomination form , is available on our
website: http://www.cpso.on .ca/About-Us/About-Councii/Honouring-Outstanding-Ontario-
Physicians
As you know, the Council Award is presented at each Council meeting to honour
outstanding Ontario physicians who have demonstrated excellence and embody
society's vision of an "ideal physician". Further criteria can be found on our website.
We receive a variety of nomination packages, some of which are focused around a
comprehensive CV, while others consist of personal letters which demonstrate the
physician's commitment to the practise of medicine. We understand that given the
diverse array of selection criteria, the nominator may wish to use any number of creative
ways to highlight the particular attributes of their nominee.
If you know of a worthy physician, please nominate him/her for the Council Award.
Please do not hesitate to contact me if you require further assistance:
pyelaja@cpso.on.ca; 416-967-2600 ext. 402.
Kind regards,
p_s.c;~
Ms. Prithi Yelaja
Communications Specialist
Policy and Communications
QUALITY PROFESSIONALS I HEALTHY SYSTEM I PUBLIC TRUST
80 College Street, Toronto, Ontario MSG 2E2 Tel: (416) 967-2600 Toll Free: (800) 268-7096 Fax: (416) 961 -3330
9
ONTARIQ•CANADA
S rJl~onbu75 ~ a~to"k!l~~
JULY 3, 2014
Thinking of running for office?
l!j,.4(;rdCountY._ ~!:-owing stronger. .. together
NEWS RELEASE
ANNOUNCEMENT FROM OXFORD
COUNTY'S AREA MUNICIPALITIES
Oxford's municipalities partner on candidate information session for new and
returning candidates
NEWS
Thinking about running in the upcoming municipal election or school board election? Wondering what
is involved? Not sure who to ask?
Oxford County's eight area municipalities are hosting a candidate information session on August 13 to
explain the basics of the Municipal Elections Act, 1996, including forms and processes, voting
methods and more. The session will benefit new and returning candidates.
The candidate information session takes place:
Wednesday, August 13, 2014-7:00 p.m.
Oxford County Administration Building-Council Chamber
21 Reeve Street, Woodstock, ON
The sessions will begin with a presentation by the Ontario Ministry of Municipal Affairs and Housing
and features MPAC (Municipal Property Assessment Corporation) representatives as invited guests.
Each of Oxford's municipalities will be on hand to take part in breakout sessions following the
presentations to provide more specific information for candidates.
Participants are asked to please RSVP by Wednesday, August 6, 2014 to Michael Graves at 519-
485-0120 or mgraves@ingersoll.ca, or to your local clerk.
Oxford County's municipalities include Township of Norwich, Township of Zorra, Township of South-
West Oxford, Township of East Zorra-Tavistock, Township of Blandford-Blenheim, Town of Ingersoll,
Town of Tillsonburg and the City of Woodstock.
1 of 3
City of Woodstock
Amelia (Amy) Humphries
Deputy City Clerk
Tel: 519-539-2382 ext. 2501
ahumphries@woodstock.ca
Township of Norwich
Kimberley Armstrong
Deputy Clerk
Tel: 519-863-2709
Fax: 519-879-6385
karmstrong@twp.norwich.on.ca
Township of Blandford-Blenheim
Fran Bell
Chief Administrative Officer/Clerk
Tel: 519-463-5347 ext. 227
Fax: 519-463-5881
fbell@blandfordblenhei m. ca
I~, Fw: Policy Update-The 2014 Provincial Update ~ Donna Wilson to: Jeff Bunn
info next council meeting
Donna Wilson
Town Clerk, DPA
Town of Tillson burg
200 Broadway, 2nd Floor, Suite 204
Tillsonburg, ON N4G 5A7
Phone: 519-688-3009 Ext. 3224
www.tillsonburg.ca
www.DiscoverTillsonburg.ca
www.Facebook.comfTillsonburgON
~~
v'
Individuals who submit letters and other information to Council should be aware that any personal
information contained within their communications may become part of the public record and may be
made available to the public through the Council Agenda process.
----Forwarded by Donna Wilson!Tillsonburg on 07/15/14 08:58 AM -----
From: AMO Communications <communicate@amo.on.ca>
"dewilson@tillsonburg.ca" <dewilson@tillsonburg.ca>,
07/14/14 07:05PM
To:
Date:
Subject: Policy Update-The 2014 Provincial Update
TO THE IMMEDIATE ATTENTION OF THE CLERK AND COUNCIL
July 14, 2014
The 2014 Provincial Budget
Today the Honourable Charles Sousa, Minister of Finance, reintroduced the Provincial
Budget for 2014. The Budget was first introduced on May 1, 2014 prior to the
dissolution of the Legislature for the 41 51 Ontario general election. This second
introduction makes the same spending commitments as the first. It contains initiatives
that are both good and bad for municipal governments. Highlights include the following:
Good ideas:
• Significant Infrastructure Investments-The budget includes a 10-year $130
billion commitment to infrastructure investment. The Province's matching funds
to the federal Building Canada Fund are included along with the following new
municipal components:
• Public Transit and Transportation Infrastructure-Of the above total,
$28.9 billion over the next 10 years will be dedicated to public transit and
transportation. This includes $15 billion for the GTHA and $13.9 billion for
investments in the rest of the province. In 2014-15 this represents $3.3
billion ($1.7 billion in the GTHA and $1.6 billion outside the GTHA).
change, to the Municipality of Wawa, payments under this program represent the
uncollectable tax revenue coming from 4 7% of its property assessment base.
Residents of Wawa face a 12.6% property tax increase to make up for these
losses. Any OMPF losses will be in addition to this change. Municipalities
affected by these reductions will be meeting shortly to review the situation and
are encouraged to attend.
• Municipal Hazardous or Special Waste (MHSW) Phase 2 Program Funding
Cancelled -The Ontario government has cancelled the MHSW Phase 2
program. Effective October 1, 2014, municipalities will no longer be reimbursed
for the management of MHSW Phase 2 materials. Announced in the 2012
provincial budget, MHSW Phase 2 was to be a three-year $10.5 million program.
AMO is surprised and disappointed in the cancellation of this small and important
waste diversion program, especially with no consultation or warning mid-year for
municipal operations and budgets. We are very concerned about this additional
fragmentation of the MHSW program and the great potential for resident
confusion about where these toxic materials go while knowing that the public
expects that hazardous and toxic materials will be safely diverted from our
landfills and water sources.
This approach also compromises diversion goals and appears to retreat from the
principle of extended producer responsibility-which holds manufacturers and
retailers accountable for the costs related to safe disposal of their products.
Phase 2 materials include six wastes: fire extinguishers, rechargeable batteries,
fluorescent light bulbs and tubes, mercury-containing devices such as
thermostats and thermometers, and pharmaceuticals and sharps (for those
pharmaceuticals and sharps not captured through the Health Products
Stewardship Association's regulated program).
We understand that the Ministry of Environment will be working with producers,
municipalities, and other stakeholders to determine a path forward on options for
best management of these Phase 2 MHSW wastes given this upcoming program
cancellation. However, no details have been provided at this point. AMO has
been a strong advocate of expanding producer responsibility for their products
and packaging and will continue to do so. We will provide members with further
information on this and other waste diversion matters once available.
AMO's budget analysis will continue. Further updates will be provided as required.
AMO Contact: Matthew Wilson, Senior Advisor, mwilson@amo.on.ca, 416.971.9856
ext. 323.
TOWN OF TILLSON BURG
/-
'-'Public Meeting for the Council Meeting of August 11,
2014
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Page 1
Correspondence intended for Committee and/or Council is generally received as public information, subject to the Municipal Freedom
of Information and Protection of Privacy Act and will be part of the public record.
PUBLIC NOTICE
pursuant to Sections17(15) and 34(12) of the Planning Act, R.S.O. 1990 as amended
APPLICATIONS FOR OFFICIAL PLAN AMENDMENT AND ZONE CHANGE
County of Oxford
P.O. Box 1614, 21 Reeve Street
Woodstock, Ontario N4S 7Y3
Telephone: (519) 539-9800
DATE: July 28, 2014
J
TOWN OF TILLSONBURG
200 Broadway, 2nd Floor
Tillsonburg, Ontario N4G SA?
Telephone: (519) 842-9200
FILE: OP 14-05-7 & ZN 7-14-04-2319929 Ontario Inc.
Purpose and Effect of the Proposed Official Plan Amendment and Zoning By-Law Amendment
The intent of the Official Plan Amendment is to implement site specific policies in order to permit a medical centre on the
subject lands.
The purpose of the Zone Change application is to rezone the subject lands from 'Service Commercia! Zone (SC)' to 'Special
Service Commercial Zone (SC-19)' in order to permit a medical/ centre in addition to the existing list of permitted uses.
The lands are located on the west side of Broadway Street and south side of Carolina Street and are legally described as Part
Lot 34, Plan 551, in the Town of Tillson burg. The lands are municipally known as 519 Broadway Street.
Public Meeting
The Council of the Town of Tillsonburg will hold a public meeting to consider the proposed 2!oning By-Law amendment and
official plan amendment on:
Date:
Time:
Place:
Monday,August11,2014
6:00PM
Town Council Chambers, 200 Broadway, 2nd Floor
Town Centre Mall, Tillsonburg
..
The Council of the County of Oxford will hold a public meeting to consider the proposed Official Plan amendment on:
Date:
Time:
Place:
Wednesday, September 10, 2014
9:30AM
Council Chamber, Oxford County Administration Building
21 Reeve Street, Woodstock, Ontario ,;..
Please be advised that a sign language interpreter is available to attend the Public Meeting held at the County of Oxford.
Where the services of a sign language interpreter are required, arrangements must be made with the Community and Strategic
Planning Office at least seven (7) days in advance of the meeting. You can contact the Community and Strategic Planning
Office at 519-539-9800 or via e-mail at planning@oxfordcounty.ca
You are invited to attend the public meetings, and we would welcome your comments or suggestions either in writing or
presented in person at the meetings.
Other Planning Act Applications: None
,=>lease be advised that Council may approve, modify or refuse the requested Official Plan amendment or zone change at the
meeting. If you do not attend or are not represented at the meeting, Council may proceed and may not advise you of any
proposed modifications. If an Official Plan amendment or by-law is approved, notice of passing of the amendment or by-law
will be mailed or published in a local newspaper.
If a person or public body that files an appeal of a decision of the County of Oxford I Town of Tillsonburg in respect of the
proposed Official Plan amendment or zoning by-law does not make oral submissions at a public meeting or make written
submissions to the County of Oxford I Town of Tillson burg before the proposed Official Plan amendment or zoning by-law is
adopted, the Ontario Municipal Board may dismiss all or part of the appeal.
Additional information relating to the proposed applications is available for inspection between 8:30-4:30 p.m., Monday to
Friday, at the County of Oxford Community & Strategic Planning Office, Woodstock. If you have any questions regarding the
above-noted applications, please contact Eric Gilbert. Development Planner. Communitv & Strateaic Plannina Offir.P.
-
August 12, 2014
Brenda Tabor, Clerk
County of Oxford
21 Reeve Street, P.O. Box 1614
Woodstock, Ontario
N4S 7Y3
The Corporation of the Town of Tillson burg
Re: Planning Application OP 14-05-7 & ZN 7-14-04
Dear Ms. Tabor,
Please note that the Town of Tillsonburg Council passed the following resolution at it's August
11, 2014 Regular Council Meeting,
THAT Council of the Town of Tillsonburg support the application to amend the Oxford
County Official Plan (File No. OP 14-05-7) as submitted by 2319929 Ontario Inc., for
lands located at 519 Broadway Street, in the Town of Tillsonburg to establish a special
development policy to permit a medical centre as an additional permitted use on the
Service Commercial designated lands;
AND THAT Council approve in principle the zone change application submitted by
2319929 Ontario Inc., whereby the lands described as Part Lot 34, Plan 551 , Town of
Tillsonburg, known municipally as 519 Broadway are to be rezoned from Service
Commercial Zone (SC) to Special Commercial Zone (SC-sp).
If you have any questions or concerns, please do not hesitate to contact me at the undersigned.
Kind Regards,
Donna Wilson, DPA
Municipal Clerk
200 Broadway Street
Tillsonburg, ON
N4G SA?
-..-Telephone: 519-688-3009 ext. 3224
E-mail: dewilson@tilsonburg .ca
'-'
"'--
August 12, 2014
Dr. Gary Nelles Optometrist
36 Brock Street West
Tillsonburg, Ontario
N4G 2A2
Re: Planning Application OP 14-05-7 & ZN 7-14-04
Dear Mr. Nelles,
The Corporation of the Town of Tillson burg
As you are aware, the Town of Tillsonburg Council passed the following resolution at it's August 11 , 2014
Regular Council Meeting,
THAT Council of the Town of Tillsonburg support the application to amend the Oxford
County Official Plan (File No. OP 14-05-7) as submitted by 2319929 Ontario Inc., for
lands located at 519 Broadway Street, in the Town of Tillsonburg to establish a special
development policy to permit a medical centre as an additional permitted use on the
Service Commercial designated lands;
AND THAT Council approve in principle the zone change application submitted by
2319929 Ontario Inc., whereby the lands described as Part Lot 34, Plan 551 , Town of
Tillsonburg, known municipally as 519 Broadway are to be rezoned from Service
Commercial Zone (SC) to Special Commercial Zone (SC-sp).
The resolution has been sent to County Council for consideration. The County of Oxford will hold a public
meeting to consider the proposed Official Plan amendment on Wednesday, September 10, 2014 at 9:30
a.m. in the Oxford County Administrative Building Council Chambers, located at 21 Reeve Street,
Woodstock.
If you have any questions or concerns, please contact the County of Oxford Community and Strategic
Planning Office at 519-539-9800.
Kind Regards,
~
Donna Wilson, DPA
Municipal Clerk
200 Broadway Street
Tillsonburg, ON
N4G 5A7
cc. Lisa Gilvesy, Jenkins & Gilvesy
..__
August 12, 2014
Community and Strategic Planning Office
County of Oxford
21 Reeve Street, P.O. Box 1614
Woodstock, Ontario
N4S 7Y3
The Corporation of the Town of Tillson burg
Re: Planning Application OP 14-05-7 & ZN 7-14-04
Dear Mr. Hough,
Please note that the Town of Tillsonburg Council passed the following resolution at it's August
11, 2014 Regular Council Meeting,
THAT Council of the Town of Tillsonburg support the application to amend the Oxford
County Official Plan (File No. OP 14-05-7) as submitted by 2319929 Ontario Inc., for
lands located at 519 Broadway Street, in the Town of Tillsonburg to establish a special
development policy to permit a medical centre as an additional permitted use on the
Service Commercial designated lands;
AND THAT Council approve in principle the zone change application submitted by
2319929 Ontario Inc., whereby the lands described as Part Lot 34, Plan 551, Town of
Tillsonburg, known municipally as 519 Broadway are to be rezoned from Service
Commercial Zone (SC) to Special Commercial Zone (SC-sp).
If you have any questions or concerns, please do not hesitate to contact me at the undersigned.
Kind Regards,
~~
Donna Wilson, DPA
Municipal Clerk
200 Broadway Street
Tillsonburg, ON
N4G 5A7
'-.--Telephone: 519-688-3009 ext. 3224
E-mail: dewilson@tilsonburg.ca
File: A-07/14 /
Date: July 21, 2014
TOWN OF TILLSONBURG
COMMITTEE OF ADJUSTMENT
NOTICE OF PUBLIC HEARING
Please take notice that the following application· has been submitted to the Tillsonburg Committee of Adjustment
under section 45 of the Planning Act, R.S.O. 1990. Before making its decision on the application, the Committee will
hold a. public hearing to consider submissions from both the applicant and every other person who desires to be heard
in favour of and/or against the application. The public hearing is to be held:
Date: Monday August 11, 2014
Time: 6:00pm
Location: Town Council Chambers
Tillsonburg Corporate Offices, Town Centre Mall, 2nd Floor
OWNERS:
· Ric and Nancy Leuszler
18 Colin Ave
Tillsonburg ON, N4G OE5
LOCATION:
APPLICANT/AGENT:
Ric Leuszler
18 Colin Ave
Tillsonburg ON, N4G OE5
LOT 8 RP 41M-286 municipally known as 18 Colin Ave, Town ofTillsonburg, 9:mnty of Oxford.
PURPOSE OF APPLICATION:
An application has been received to permit the construction of a detached accessory btrilding requiring relief from
the lot coverage provisions outlined in section 7.2 (R2-Low Density Residential) of Town Zoning Bylaw No.
3295. A previous minor variance was granted (A01114) allowing for 42% lot coverage to allow for the construction
of a single family dwelling. The applicant's proposed construction of a garden shed requires additional relief to
allow for up to 44% lot coverage in lieu of the maximum 40%.
__ : ou are invited to present your comments regarding the application either in person at the public hearing or in writing
to the Secretary-Treasurer prior to the public hearing. If you do not attend or are not represented at this meeting, the
Committee may proceed in your absence and you will not be entitled to any further notice of the proceedings.
If you would like a copy of the Decision of the Committee of Adjustment, please request, in writing, a "Notice of
Decision" from the Secretary-Treasurer. The Notice of Decision will be mailed not later than ten days from the date
of the Committee's decision.
Please be advised that the Oxford County Community and Strategic Planning Department will be conducting a review
of the application and if you would like a copy of the Planning Report or have any questions, please contact Eric
Gilbert, Development Planner at 519-688-3009 extension 3226 or by email: egilbert@oxfordcounty.ca.
~~~2 M~~
File No. A-07/14
TOWN OF TILLSONBURG
COMMITTEE OF ADJUSTMENT
DECISION OF COMMITTEE
Page 1 of2
WE, the undersigned members of the Town ofTillsonburg Committee of Adjustment, do hereby attest that
the following was the decision reached by us at the meeting held on Monday August 11, 2014.
OWNERS:
Ric and Nancy Leuszler
18 Colin Ave
Tillsonburg ON, N4G OE5
LOCATION:
APPLICANT/AGENT:
Ric Leuszler
18 Colin Ave
Tillsonburg ON, N4G OE5
LOT 8 RP 41M-286 municipally known as 18 Colin Ave, Town ofTillsonburg, County of Oxford.
PURPOSE OF APPLICATION:
An application has been received to permit the construction of a detached accessory building requiring relief from
the lot coverage provisions outlined in section 7.2 (R2 -Low Density Residential) of Town Zoning Bylaw No.
3295. A previous minor variance was granted (AO 1114) allowing for 42% lot coverage to allow for the construction
of a single family dwelling. The applicant's proposed construction of a garden shed requires additional relief to
allow for up to 44% lot coverage in lieu of the maximum 40%.
DECISION: APPROVED
That the Town ofTillsonburg Committee of Adjustment approve Application File A -07114, submitted by Ric
Leuszler, for lands described as Lot 8, Plan 41M-286 in the Town ofTillsonburg as it relates to:
Relief from Section 7.2, Low Density Residential Type 2 Zone Provisions (R2)-Lot
Coverage, to increase the maximum permitted lot coverage from 42% to 44% to facilitate
the construction of a detached accessory building,
Subject to the following condition:
David Beres
1. A building permit for the detached accessory building shall be issued within one year
of the date of the Committee's decision.
(
Mark Renaud
rj; c0!\)\~
Brenda Carroll
nbs:~~-+ c /{p6g49=
Chris Rosehart Marty Klein