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120423 Council MINTown of Tillsonburg Minutes of Council Meeting Date: Tuesday April 23, 2012 6:00PM Council Chambers Chair: John Lessif I : MINUTES: Meeting for the Committee "Open Council" Review Access: e Public 0 Private ·MINUTES Town of Tillson burg Meeting for the Committee "Opf:m<Council" on . . .· .. ~.dl·tf1e.pay: CALL TO ORDER Monday April23, 2012 06:00 PM Councli···Chambers Chair: John Lessif The meeting was called to order at 6:00PM ATTENDANCE: Mayor John Lessif Deputy Mayor Mark Renaud Councillor Chris Rosehart Councillor Mel Getty Councillor Brian Stephenson Councillor Dave Beres Councillor Marty Klein Staff: CAO, Kelley Coulter David Samis, Director of Development & Communication Services Steve Lund, Director of Operations Darrell Eddington, Director of Finance Janet McCurdy, Acting Director of Parks & Recreation Services Donna Wilson, Clerk ADOPTION OF AGENDA To add an item to the agenda regarding funding sources for the LED light to item No.6 CAO 12-09 First Quarter Year In Review Resolution No. 1: Moved By: Councillor Rosehart 8 Seconded By: Councillor Getty RESOLVED THAT the Agenda as prepared for the Open Session of the Council Meeting of April 23, 2012, be adopted, as amended. "Carried" Page 1 MINUTES: Meeting for the Committee "Open Council" CLOSED MEETING SESSION Resolution No. 2: Moved By: Councillor Rosehart Seconded By: Councillor Getty RESOLVED THAT Town Council move into Closed Session, to consider matters relating to: Matters pertaining to the education or training of its members; Matters pertaining to the securing of the property of the municipality. "Carried" DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF Councillor Stephenson declared a pecuniary interest in item no. 7. Tillsonburg Library Services Business Case. No other disclosures of pecuniary interest were declared MINUTES & BUSINESS ARISING OUT OF THE MINUTES Minutes of the Meeting of April10, 2012 ~ Proposed Resolution No. 3: Moved By: Councillor Stephenson Seconded By: Councillor Beres AND RESOLVE THAT the Minutes of the Open Session Meeting of April10, 2012, be approved. "Carried" INFORMATION ITEMS 1. Ontario Association of Fire Chiefs Municipal Politicians Seminar CJ QUARTERLY REPORTS 2. FIN 12-026 First Quarter 2012 Financial Results I) Presented By: Director of Finance Staff bring back a report regarding an amending agreement with the County for Water/Sewer services. Resolution No. 4: Moved By: Councillor Stephenson Seconded By: Councillor Beres AND RESOLVE THAT Council receives Report FIN 12-026 First Quarter 2012 Financial Results as information. "Carried" 3. FIN 12-027 First Quarter 2012 Finance Department CJ Presented By: Director of Finance Resolution No. 5: Page 2 MINUTES: Meeting for the Committee "Open Council" Moved By: Councillor Beres Seconded By: Councillor Klein AND RESOLVE THAT Council receives FIN 12-027 First Quarter 2012 Finance Department Report as information. "Carried" 4. DCS 12-28 First Quarter Report Presented By: Director of Development & Communication Services DCS 2012 28 First Quarter Report April2012.pdf Resolution No. 6: Moved By: Councillor Beres Seconded By: Councillor Klein AND RESOLVE THAT Council receives report 12-28 First Quarter Report-Development and Communication Services, as information. "Carried" 5. PRS 12-10 First Quarter Report Parks and Recreation Services Presented By: Acting Director of Parks & Recreations Services -m PRS12-1 0 1st Quarter Report Parks and Recreaion Services.pdf Resolution No.7: Moved By: Councillor Klein Seconded By: Deputy Mayor Renaud AND RESOLVE THAT Council receives report PRS12-10 first quarter report as information. "Carried" CHIEF ADMINISTRATIVE OFFICER 6. CAO 12-09 2012 First Quarter Year in Review Presented By: CAO CA012-09 Year in Review Q1.doc Staff to bring back a report to Council in May regarding funding sources for the LED light on the Airport signage. Discussion took place regarding funding sources from the Province, for Municipalities connected to King's Highways. Staff to provide a recommendation which will be forwarded to Queens Park and forwarded to every other Municipality in Ontario to request support and adoption of the resolution. Resolution No. 8: Moved By: Councillor Klein Page 3 MINUTES: Meeting for the Committee "Open Council" Seconded By: Deputy Mayor Renaud AND RESOLVE THAT Council receive report CAO 12-09 as information. "Carried" 7. Tillsonburg Library Services Business Case Presented By: CAO Town vs Oxford County Business Case.pdf Resolution No. 9: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT Council receive Tillsonburg Library Service Business Case; FURTHER RESOLVE THAT staff execute a public consultation process and provide a report in that regard by the end of May. "Carried" 8. CAO 12-07 Executive Summary to By-Law 3611 ~ Presented By: CAO Resolution No. 10: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT Council receive Executive Summary CAO 12-07; FURTHER RESOLVE THAT By-Law 3611 to enter into a Transfer Release & Abandonment of Easement and a Transfer of Easement with the Corporation of the Municipality of Bayham be brought forward for Council consideration for three readings. "Carried" 9. CAO 12-08 Executive Summary to BY-LAW 3596, To Prohibit Smoking in Certian Public Places within The Town of Tillson burg 101 Presented By: CAO Staff to address the wording regarding no smoking along any "walkway" within the By-Law. Resolution No.11: Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVE THAT Council receive Executive Summary to By-Law 3596, CAO 12-08; AND FURTHER RESOLVE THAT By-Law 3596 to Prohibit Smoking in certain Public Places within the Town of Tillsonburg, be brought forward for Council consideration. "Carried" FINANCE Page4 MINUTES: Meeting for the Committee "Open Council" 10. FIN 12-025 OPP 2009 PSU [) Presented By: Director of Finance Resolution No. 12: Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVE THAT Council receives report FIN12-025 OPP 2009 PSU. FURTHER RESOLVE THAT $122,114 be allocated to the Police reserve from the General reserve. "Carried" 11. Helen McCrea Peacock Foundation bl Presented By: Director of Finance Resolution No. 13: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVE THAT Council receive the Helen McCrea Peacock Foundation grant application; FURTHER RESOLVE THAT Council support the application to be submitted by the Lake Lisgar Revitalization Project Committee. "Carried" 12. FIN 12-019 Carroll Trail Funding Source Cll Presented By: Director of Finance Staff to provide Council with a report regarding the process to deal with the fund raising issue and that this item be brought back to council through the 2013 budget process. Resolution No. 14: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVE THAT Council receives report FIN12-019 Carroll Trail Funding Source as amended as information. "Carried" PARKS & RECREATION SERVICES 13. PRS 12-09 Memorial Park Playground Equipment [3 Presented By: Acting Director of Parks & Recreation Services ~ ~ ~ b300907r0-view 2.pdf b300907rO.pdf b300907r0-view 1.pdf Resolution No. 15: Moved By: Councillor Stephenson Seconded By: Councillor Beres AND RESOLVE THAT Council receive PRS 12-09 Memorial Park Playground Equipment; FURTHER RESOLVE THAT the Request for Quotation be awarded to Henderson Recreation to remove the existing playground equipment for relocation and install new equipment in Memorial Park for $59,790.00 + HST; Page 5 MINUTES: Meeting for the Committee "Open Council" AND FURTHER RESOLVE THAT Town Staff complete excavation, safety surfacing, landscaping and site amenities with the remaining funds of $15,210. "Carried" Resolution: Moved By: Councillor Klein Seconded By: Deputy Mayor Renaud AND RESOLVED THAT Staff be directed to evaluate the playground needs in Beckett/Granberry as well as the area neighbouring the Event Centre. FURTHER RESOLVE THAT Staff inventory playground equipment throughout the community to determine if reallocation is possible. "Carried" 14. PRS 12-08 Kinsmen Memorial Roof Structural Report 2012-03-05 Kinsmen Memorial Arena Structural Review Report EHC (Final).pdf_ -m Kinsmen Roof Structural Report.pdf Resolution No. 16: Moved By: Councillor Beres Seconded By: Councillor Klein AND RESOLVE THAT Council receives report PRS12-08 Results of the Kinsmen Memorial Roof Structural Report. FURTHER RESOLVE THAT Council supports the recommended repairs and staff are directed to complete the work in 2012 working within the 2012 Capital budget of $39,600.00. AND FURTHER THAT staff be directed to complete the RFP work in accordance with the procurement policy of the Town ofTillsonburg. "Carried" COMMITTEES 15. Committees of Council Minutes -m BIA_Minutes March 26, 2012[1][1].pdf -m Quality of Life-Minutes Janaury 10 2012.pdf ~t.:;,l ~ AAC-Feb 28 2012.pdf Social Service Committee Minutes February 29, 2012.pdf 16. LPRCA Minutes of February 24, 2012 1J1 17. Cultural Advisory Board Request for Council Endorsement CJ Page 6 MINUTES: Meeting for the Committee "Open Council" Staff to provide Council with a report regarding recommendations for sub committees with regards to events. Resolution No. 17: Moved By: Councillor Klein Seconded By: Deputy Mayor Renaud RESOLVE THAT Council receive the correspondence from the Cultural Advisory board, as information. "Carried" NOTICE OF MOTION RESOLUTIONS 18. Tillsonburg District Memorial Hospital Volunteer Association RE: Hospital Extravaganza CJ Resolution No. 18: Moved By: Councillor Klein Seconded By: Deputy Mayor Renaud AND RESOLVED THAT Council receive the correspondence from the Tillsonburg District Memorial Hospital Volunteer Association regarding the 2012 Hospital Extravaganza; FURTHER RESOLVE THAT Council approve the request to receive the same rental rate for the Special Events Centre as last year. "Carried" 19. The Town of Niagara-on-the-Lake Correspondence CJ 20. The Municipality of Meaford Correspondence [) 21. Provincial Payment-in-lieu of Taxes Cil Resolution No. 19: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein WHEREAS in 1970 the rate of provincial payments in lieu of taxes for universities was arbitrarily set at $25 per full time student; and WHEREAS in 1973 that was doubled to $50 per student and the payment was expanded to include hospitals and provincial correctional institutions; and WHEREAS in 1987 that rate was increased by 50%, still without apparent justification, to $75 per student and bed; and WHEREAS that rate has remained constant since that time despite the fact that inflation would in 2012 require an almost doubling of the payment ($146); and WHEREAS at least sixty-five communities have called for an increase in payments; and Page 7 MINUTES: Meeting for the Committee "Open Council" WHEREAS heads of universities are supporting that call; and WHEREAS Premier McGuinty has looked to the municipalities of the province to be the economic engine of Ontario; and WHEREAS the payments in lieu of taxes do not meet the actual costs of municipalities to provide the necessary services for the various institutions, thus placing an unfair tax burden on their property tax payers, thereby jeopardizing a municipality's ability to meet infrastructure demands, and consequently weakening their ability to act as economic engines; THEREFORE BE IT RESOLVED THAT the Corporation of the Town of Tillsonburg calls on the government of the Province of Ontario to include in the budget now being prepared an increase to the payments in lieu of taxes; and THAT the Corporation of the Town of Tillsonburg calls on the Province of Ontario to meet with the host municipalities for the purpose of reviewing the basis for payments in lieu of taxes, and determining a stable foundation going forward for those payments that meets associated costs prior to the 2013 budget cycle; and THAT copies of this motion be sent to: the Premier Dalton McGuinty; the Honourable Dwight Duncan, Minister of Finance; all Ontario municipalities with any of hospitals, post secondary institutions or provincial correctional institutions; Ontario Small Urban Municipalities (OSUM) and the Association of Municipalities of Ontario (AMO), MPP Ernie Hardeman, MPP Toby Barratt, MPP Jeff Yurek Head of the Opposition Party and South Central Ontario Region (SCOR). "Carried" BY-LAWS 22. By-Law 3611, To Authorize an Easement Agreement with the Municipality of Bayham [] Resolution No. 20: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT By-Law 3611, to Authorize an Easement Agreement with the Municipality of Bayham, be read for a first and second time and this constitutes the first and second reading thereof; FURTHER RESOLVE THAT By-Law 3611, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 23. By-Law 3596, To Prohibit Smoking in Certain Public Places within the Town of Tillsonburg [;] Resolution No. 21: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT By-Law 3596, To Prohibit Smoking in Certain Public Places, be read for a first and second time and this constitutes the first and second reading thereof. "Carried" 24. By-Law 3609, To amend By-Law 3361. To Establish Development Charges for the Corporation of Page 8 MINUTES: Meeting for the Committee "Open Council" the Town of Tillson burg Cft Resolution No. 22: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT By-Law 3609, To amend By-Law 3361, to establish development charges for the Corporation of the Town of Tillson burg be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 25. By-Law 3612, To Confirm the Proceedings of the Council Meeting of April 23, 2012 6:1 Resolution No. 23: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT By-Law 3612, To Confirm the Proceedings of the Council Meeting of April 23 2012, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3612, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" ITEMS OF PUBLIC INTEREST ADJOURNMENT Moved By: Councillor Klein AND RESOLVE THAT the meeting be adjourned at 8:21 PM. Approval Received: (1 of 1) Donna Wilson!Tillsonburg (Tuesday April 24, 2012 10:45 AM) Town of Tillsonburg Page 9 MINUTES: Meeting for the Committee "Open Council" Review Access: e Public 0 Private Town·of TiU~onburg Meeting fotthe Qpmrnlttee "Open Council" CALL TO ORDER ,.,···· ,'• .'.•• <On . ', .. Tu~sday~pfli/1Q, 2Ql2:Q6:QO.·PM . · .·• '¢.oulllliLGhambers Chair~:·.J.ohll tessif The meeting was called to order at 6:00 PM ATTENDANCE: Mayor John Lessif Deputy Mayor Mark Renaud Councillor Chris Rosehart Councillor Mel Getty Councillor Brian Stephenson Councillor Dave Beres Councillor Marty Klein Staff: David Samis, Director of Development & Communication Services Steve Lund, Director of Operations Darrell Eddington, Director of Finance Donna Wilson, Clerk ADOPTION OF AGENDA Resolution No. 1: Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVED THAT the Agenda as prepared for the Open Session of the Council Meeting of April 10, 2012, be adopted. "Carried" DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF Councillor Beres declared a pecuniary interest in item No. 7 and declared he would refrain from the discussion as well as refrain from voting on the resolution. No other disclosures of pecuniary interest were declared. 7 Page 1 MINUTES: Meeting for the Committee "Open Council" MINUTES & BUSINESS ARISING OUT OF THE MINUTES Minutes of the Open Council Meeting of March 26, 2012. CJ Resolution No. 2: Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVE THAT the Minutes of the Open Session Meeting of March 26, 2012, be approved. "Carried" DELEGATIONS 1. Black and Gold Scholarship Trust Fund Payout. CJ Presented By: Fred DeVriendt , Arn Stover Mr. Fred DeVriendt and Mr. Arn Stover appeared before Council and gave an overview of the success of the Black and Gold Initiatives as well as the many scholarships they have been able to provide to youth in the community. INFORMATION ITEMS 2. DCS 12-20 Closed Session Procedure CJ 3. City of Mississauga Request for Support [01 FINANCE 4. FIN12-024 Black and Gold Scholarship Trust Fund Payout Request CJ Presented By: Director of Finance Resolution No. 3: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVE THAT Council receive Report FIN12-024 Black and Gold Scholarship Trust Fund Payout Request. FURTHER RESOLVE THAT Council approves the payout of the Black and Gold Scholarship Fund in the amount of $15,900.12. "Carried" 5. FIN12-023 OPP 2011 PSU lJ Presented By: Director of Finance Staff to bring back a report regarding the Provincial Services Usages (PSU) for 2009. Resolution No. 4: Moved By: Councillor Getty Page2 MINUTES: Meeting for the Committee "Open Council" Seconded By: Councillor Rosehart AND RESOLVE THAT Council receives report FIN 12-023 OPP 2011 PSU. FURTHER RESOLVE THAT $14,268 be contributed to police reserves. "Carried" 6. Manulife Financial Grant Application CJ Presented By: Director of Finance Resolution No. 5: Moved By: Councillor Stephenson Seconded By: Councillor Beres AND RESOLVE THAT Council receive the Manulife Financial Grant Application; FURTHER RESOLVE THAT Council support the application to be submitted by the Lake Lisgar Revitalization Project Committee. "Carried" DEVELOPMENT & COMMUNICATIONS 7. Report DCS 12-26 Additional Information Regarding the Lease of the Airport Kitchen C1l Presented By: Director of Development & Communication Services Resolution No. 6: Moved By: Councillor Stephenson Seconded By: Councillor Klein AND RESOLVE THAT Council receive Report DCS 12-26 Additional Information Regarding the Lease of the Airport Kitchen; FURTHER RESOLVE THAT Council approve the lease of the kitchen and adjacent seating area in the Air Terminal Building to Michael Papaioannou for the period of April 21 to October 31, 2012, subject to the terms and conditions contained in this report; AND FURTHER RESOLVE THAT a bylaw be brought forward in this regard for Council consideration. "Carried" 8. Report DCS 12-23 Award of Airport Agricultural Land Tender [J Presented By: Director of Development & Communication Services Staff to bring back a report regarding the disbursement of funds resulting from the lease. Resolution No. 7: Moved By: Councillor Beres Seconded By: Councillor Stephenson AND RESOLVE THAT Council receive Report DCS 12-23 Award of Airport Agricultural Land Tender; FURTHER RESOLVE THAT Council approve the lease of 337.8 acres of land at the Tillsonburg Page 3 MINUTES: Meeting for the Committee "Open Council" Regional Airport to Johan Verveer for a one year period and subject to the terms and conditions contained in this report; AND FURTHER RESOLVE THAT a bylaw be brought forward in this regard. "Carried" 9. DCS -2012 -25 Tillsonburg Development Charge Deferral CJ Presented By: Director of Development and Communication Services Resolution No. 8: Moved By: Councillor Beres Seconded By: Councillor Stephenson AND RESOLVE THAT Council receives report 2012-25 Tillsonburg Development Charge Deferral. FURTHER RESOLVE THAT Council adopt the recommendations contained herein and that a by-law be brought forward for Council consideration to amend By-law 3361. "Carried" COMMUNITY SERVICES 10. Name Change for Quality of Life Committee [21 Presented By: Acting Director of Community Services Resolution No. 9: Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVED THAT the name of the Quality of Life Committee be changed to Parks and Recreation Services Advisory Committee and that By-Law 3509 be amended accordingly. "Carried" NOTICE OF MOTION RESOLUTIONS BY-LAWS 11. Bv-Law 3603, To authorize the Sale of certain lands on Quarter Town Line Road to Trevor and Tara Lamb. CJ Resolution No. 10: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT By-Law 3603, To authorize the sale of lands on Quarter Town Line Road, be read for a first and second time and this constitutes the first and second reading thereof. Page4 MINUTES: Meeting for the Committee "Open Council" FURTHER RESOLVE THAT By-Law 3603, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 12. By-Law 3606, To Lease the Airport Kitchen toM. Papaioannou [!I Resolution No.11: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein RESOLVE THAT By-Law 3606, To authorize an Agreement with Michael Papaioannou, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3606, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 13. By-Law 3607, To Authorize an Agricultural Lease Agreement with Johan Verveer [] Resolution No. 12: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein RESOLVE THAT By-Law 3607, To authorize an Agricultural Lease Agreement with Johan Verveer, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3607, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 14. By Law 3608-To Authorise Agreement with Ontario Power Authority for Solar System at 1 Library Lane CJ Resolution No. 13: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein RESOLVE THAT By-Law 3608, To authorize an Amending Agreement with the Ontario Power Authority, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3608, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" Page 5 MINUTES: Meeting for the Committee "Open Council" 15. By-Law 3610, To Authorize an Agreement with Ontario Power Authority for Solar System at 20 SpruceSt 1J Resolution No. 14: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein RESOLVE THAT By-Law 3610, To authorize an Agreement with Ontario Power Authority for Solar System at 20 Spruce St, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3610, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 16. By-Law 3609, To amend By-Law 3361, to establish development charges for the Corporation of the Town of Tillson burg 1J Resolution No. 15: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT By-Law 3609, To amend By-Law 3361, to establish development charges for the Corporation of the Town of Tillsonburg, be read for a first and second time and this constitutes the first and second reading thereof. "Carried" 17. By-Law 3605, To Confirm the Proceedings of the Council Meeting of April10, 2012 CJ Resolution No. 16: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein RESOLVE THAT By-Law 3605, To Confirm the Proceedings of the Council Meeting of April 10 2012, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3605, be given third and final reading and the Mayor and Clerk be and are hereby authorised to sign the same, and place the Corporate Seal thereunto. "Carried" ITEMS OF PUBLIC INTEREST ADJOURNMENT Moved By: Councillor Klein AND RESOLVED THAT the meeting be adjourned at 7:25PM. "Carried" Page 6 MINUTES: Meeting for the Committee "Open Council" Approval Received: (1 of 1) Donna Wilson!Tillsonburg (Wednesday April 11, 2012 02:14PM) Town ofTillsonburg Page 7 Ontario .. A~~aoclatlon ·.of · .· · Fint'ChiefS . 201.1:-2012 . . . Presldern . CHIEF T. BECKETT 519·741~21126 Faic: 61S..741-2697 :tim~.ca . 1st Vi~re&ideirt . CHIEF.K. FOSTER . 705-526~279 eid. 2234 · .. FaX: 7~27-45-la . !sfmdSrimm!dlan!;t·Ci · -·2na:V!ce'-P.reaklent· . DEPUTY CliiEF M. PEGG ... 905"874-2723 · · 'l'ax:-lro!i:B7~2727 matt pegg@brarnpion,ca . 3rd V'u:e;Praald8nt CHIEF T:BRYAN 705"29S:.SS80 ... \:."' 705·296-8~86 . JU!'n@QJI!ltownBhjD Q8 . . . . Treaa~nr DEPUTY CHiEF F. LAMIE . 416-338-9054.. . . Fax<~1e-~e-90eo l!ijmje@toronto;ca . . . P.ait.Preildent . CHIEF L GRANT 90~5·7114 x4402 Fax ·oo!i-338-4403. !grant®9ak.v111e.ca DIRECTORS . . . ASSISTANT CHIEF R. ARNEL 519 352-8401 ext. 3419 . .. FaX:. 519-352-8620 . : rtcy@cbatbiro-Kerit.ca · CHIEF W; BRINKMAN 807-487-2107 .FAX: 8117-487-2165 . Wbpnkinan@kinori.Qfii CHIEF G. LOVE 705-4'74-0826 x4801 Fax 705~74-621!0 · gtaril!oye@c!\yofnOtthbaV~c8 DEPUTY CHIEF G. Mll.LS 613-580-2424 ext: 29430 Fax 613-580-2884 Go!don:MIIa@ottewa Ci) CHIEF s, MINTZ ll05,333i-On2 · · . · ·Fax 905,333-8727' · · m!nlpCbtidingttin.ca .. .. '"'~UTY CHIEF N. MURPHY P13-~-4Do1 Ext ~202 ' Fiix:.813-384-5235 . nmumhy@dtyQfkinaston.ca -·· CHiEF G; PIGEON 613-632-1105 ·Faic 813-632-1:700. APiaeon@hawkesbtj!Y ca Mayor ancl.lllleinbei'S of Council: ... . . . . . . . . . · Experience what:it feels like to .fight a fii'el.Siip into bunker gear and 'feel the. heat' at the:~ ... ~ ..•.•. · · · · · · · . . •. OAFC Muri.icipalPoUticiana Seminar: . ... The Essentials of ~irefighting and ·fire~ghti~g101 · . Sunday; May 6 . and Mond~Jy, May -rn, 2012 . . . ' . . .. · . . . .· . . .· Now in its seventh year, the OAFC Politicians Seminar:.:The Essentials of Flrefighting and . . Firefightirig 101, offers niuriici~l Couocillor& the .9ppartunitY to understand the chall~nges 9f.: the fire service and its.importance to their communities. · · · · · · · · · Thi$ two-day session Win provide you·with essential information a~outthe fire service and : includes an· interactive experience that .you will never forget!· The seminar also includes a .. variety of preSentations pertaining to fire seriJice in your community and a: variety of topics t~at your locai.Fire. Chiefs are eoncemed with. Some of the exciting topics Include: · · . . · •: Civirliabillty:IDon'tWant to s:ee You In Court . · • A PersOnal Aecount of the 2011 Slave Lake Wilctfire • Meaford Legal Case · • Ptovlnelal Ministers Remarks . •• Fire Safety Hazards Involved in a Hoarding Situation . On Sunday afternoon ·you will slip into bunker gear and experience firsthand the life of a . firefighter by participating in a live fire training session. This program . has been s~eially tailored for politicians by the City of Toronto F.ire Services, lri partnership with the OAFC. . :sunday · evening you have the opportunity to· attend the Aimual OAFC Memorial serVice where we·Will · remember and memorialize the chief officers who have passed since our last conference .. Following the service you ar~ lnvltecf· to join us at :a wine & chee&e reception. · · -. . . . . . . ' . . ' . . . . . . . . . MOnday afternoon you have the. oppo·rtunity to visit the largest fire service Trade· Show in . Canada; wh~reyou wm be ab.l.e to seeJIWide v~riety of fire vehicJe8 and equipment and talk.· direCtly to the suppliers and manUfacturers. . . . . . . Politicians w)lo hav~ previously attenoedthis seminar have repeatedly said that It.was one of:. the bestconferences.arid training seSsions that they had everattendedl·. . . ~L(Jt me tell you, It was tough and del7)and,lng work, I ~filnt tc;> tfumk'Chief Boy(Js,· Chief Beckett, the Fire. Chiefs Association and the tiiJining staff forth at unforgettable ex~rience". · · . . . . the Honourable. Peter Fonseca;fortne.rMinister of.Labour . . .: . ··. .:_ . Full Seminar details are available online at wiNw.oafcevents.com. Registration fee includes Monday breakfast, .lunch· on Sunday and Monday and .the wine .and cheese recaption on · Sunday. Registration is limited to 24 people:. · · -. . . . To register please~mplete the attachEKJ registration form and· fax it to the. OAFC office to 905- 426-3032. Jf your Fire :Chief is an OAFC member you Will receive the specic;ll member · · registration rate. . · · Yours truly • · ·· · j_~'t:JA: Tim Becl<ett CAFC Presjdent . . OAFC BOARD OFFiCE 530 Westney Rd: S. Unit 14, Ajax, ON L 1S. 6W3 Tel: 905-426-9885 or 1-1100.774-6661· Fax 905-42!1-3032 E~l: adl11inlstration@oafc.on.ca · · · · WebSIW: www.O&.fc.on.ca · · · · I ·• .. I I I I . I I I I I Department!Organization street Address City/Province Postal Code Phone Email Address Companions Name (If attending the Companions Program) Dietary/Medical Restrictions CONfERENCE ,s,_ Sl:.fv11NA~~S Suburban & Rural (Sat-Sun) ·:· .. , - AMES (Sun N1ght-Wed) Municipal Politicians Seminar .,._ ;;_·.,-.· Training Officers Seminar ·, : .. Companions Program (Sun-Wedl # __ _ $. __ Additional Trade Show Passes • $20 each 1 SUBTOTAL HST (13%) HST#122021TB~ TOTAL AMOUNT Trade show piSS Is Included fn all Seminar Packages. · Cancellation Polley: After April 20, 2012 a cancektion fee of $100.00 wUI be charged. After April 'Zl, 2012 no refunds wlll be issued. PAYMENT INFORMATION ,L\CCOMklOD/\ TION Rooms are filling up fast! Avoid disappointment and reserve your room now. Conference Hotel: ~ Doubletree International Plaza Hotel . 655 Dixon Road, Toronto, ON Reservations: 1-800..668-3656 DoUBLETREE .T HUTGN• Radisson Suite Hotel Toronto Airoort 640Dixon Road, Toronto, ON ~ltilf'l;. Reservations: 1·800..333-3333 . - Holiday Inn Toronto Ajmort East 600 Dixon Rd, Toronto, ON Reservations: 416-240-7511 f/i Holidoglnn Ensure to reference OAFC or Fire Chiefs Conference to ~e the conference rates. [] Yes, I wish to share my lnfonnatlon with Conference Sponsors,. ___ _ For 11101<.! lllforrii.Jlillll LUII[,,cl u,,_ OAFC uffr,~c at 905-42b-93G5 xD4 or 1-rl00-77-l-GIJ51 Ll VISA 1:1 MasterCard LJ Invoice LJ Cheque PaySbie to Ontario Association of FiTB Chiefs FAX --::)n:pleterl follll -.;.,r;!l cJe(iJt DOWNLOAD f·om t11tC: of7n;=JI MAIL cumplc::L:'-1 fclr'l tc: ,_.l'(i 'lf\•llllulrOil to (;!JlkiC,I~\C ';';\J··)ILL' clt Ont211•. f~c,sr,rla1 1<>1l of Folc Cl_m~f, ' •• I ' ' I •'• I 905-426-3032 wwvv oafcevents com · ,, :J ·' , The Corporation of the Town of Tillson burg FIN 2012-026 First Quarter 2012 Financial Results DATE: April 23, 2012 TO: Kelley Coulter, Chief Administrative Officer FROM: Darrell Eddington, Director of Finance SUBJECT: FIRST QUARTER 2012 FINANCIAL RESULTS RECOMMENDATIONS "RESOLVE THAT Council receives Report FIN 2012-026 First Quarter 2012 Financial Results as information." PURPOSE To provide Council with the first quarter 2012 Town wide actual financial results. HISTORY & DISCUSSION The attached spreadsheet summarizes by department the significant variances between actual results as at March 31, 2012 and the 2012 Q1 budget. The overall preliminary Town wide consolidated surplus as at March 31, 2012 is $162,542 and the projected 2012 surplus, assuming full mitigation occurs on the Water/Sewer Customer Service agreement, is anticipated to be $144,000. FINANCIAL IMPACT /FUNDING SOURCE The review of the financial results for the Town as of March 31, 2012 identified one area of concern: The Water/Sewer customer service agreement with the County has not been re- negotiated. Previous term of the agreement expired January 1, 2011. As was previously reported to Council, the loss in providing this service for 2011 was $66,500. Anticipated loss in 2012 could be as high as $100,000, prior to any mitigation once a new contract is settled, primarily due to full meter reading costs, with smart meters for electricity in place, have to be 100% charged to water/sewer. The Director of Finance met with Senior Management to review the Finance department Q1 comments and observations. Any other questions or comments relative to 2012 Q1 revenues and expenditures should be referred to the other members of Senior Management for commentary. WRITTEN BY: Darrell Eddington DATE WRITTEN: April 17, 2012 2012-Quarter 1 itar status Report Actual"-'-__....-Variance Sunil us if Deficit YTD Budget YTD Budget YTD Budget YTD Actual YTD Actual YTD Actual YTD YTD YTD Revenue Exoenditures Net levv Revenue Expenditures Net levy Revenue Exoenditures Net levv Exolanatlons Council $ -$ 46 557 $ 46 557 $ -44 390 $ 44 390 • --.-2 167 2 167 N A Customer Service 56,649 71,382 14,733 54,889 76,634 21,745 1,760 5,252 7,012 Includes loss in providing Water/Sewer customer service and billing for the County in the amount of $17,200 Protection 18 000 44 880 26 880 17 836 42 985 25 149 164 1895 1 731 N A Development & Communication Services 1,707 855,179 853,472 2,865 838,447 835,582 {1,158) (16,732) {17,890) $16,300 under in labour primarily due to Deputy Clerk vacant position for 7 weeks and differences between budgeted and actual pay rates; $6,900 over in Consulting -Surveying; and IT services under $2,000 Economic Development 177.498 98,367 (79,131) 178,210 85,518 (92,692) (712) {12,849) (13,561) $14,400 under in FT labour due to Finance 61197 320 547 259 350 59 418 324 652 Marketing Coordinator vacant for Ql 265 234 1 779 4 105 5 884 NA Taxation-Ad·ustments & Reclass -----Police 72 195 871 732 799 537 72 210 866 542 794 332 15 5 190 5 205 NA Fire 71.784 282,187 210,403 81,512 275,624 194,113 {9,728) (6,563) {16,290) $4,350 under in labour; $1,900 under in Legal & Consulting; $,1300 under in Eqpt Mtce Contracts; $9,000 over in Program Revenue-Dispatching Airport 26,691 59,997 33,306 28,611 53,159 24,548 (1,920) {6,839) {8,758) $2000 over in PT labour; $10,900 under in Subcon Exp -winter maintenance Cemete 30 000 28 737 1 263 35 435 29 582 5 852 5 435 845 4 589 NA Library 5,349 91,573 86,224 6,589 82,938 76,349 (1,240) (8,635) {9,875) $2,200 over in Revenue; $2,000 under in FT labour; $950 under in Supplies; $1,000 under in Eqpt Supplies & Repairs; $1,200 under in Eqpt Maintenance contract; $2,500 under in Net Building Expense Museum 18 534 61830 43 296 15 092 56 395 41 303 3 442 5 435 1 993 NA Parks & Recreation 415,467 1,035,222 619,755 405,645 973,952 568,308 9,822 (61,270) {51,448) $9,800 under in Net Revenues; $54,300 under in labour-primarily due to Director position vacant for Q1 and CSR position vacant for most of Q1; $9,000 under in HLW; $2,000 over in Training TSEC 16 500 52 098 35 598 13 787 49 834 36 047 2 713 2 264 449 N A EFC 18 747 19 065 318 18 746 18 384 361 2 681 679 N A Roads 991,938 2,021,169 1,029,231 991,542 2,001,310 1,009,768 396 {19,859) (19,463) $34,800 under in labour primarily due to lower winter maintenance and vacant I positions; $4,800 under in Supplies; $4,100 under in Inventory; $2,200 under in HLW; $7,800 over in Fleet; $3,900 over in Subcon Exp; Capital Projects: Streetlights over $9,100; Roads over I $5,500 Parking 67,299 43,551 (23,748) 69,045 34,139 (34,905) {1,746) (9.412) {11,157) $4,800 under in labour; $4,800 under in Subcon Exp -Snow removal Solid Waste 29 496 77 632 48 136 23 721 70 577 46 857 5 775 7 055 1 279 NA Build ina 50 949 83 586 32 637 37 122 83 986 46 864 13 827 400 14 227 13 600 under in oermit revenue Qrno,rations Admin -31 470 31 470 -14 948 14 948 -16 522 16 522 15 800 under in FT labour· Engineering 750 56,187 55,437 500 46,190 45,690 250 {9,997) {9,747) $8,100 under in labour; $1,000 under in Enuinment Sunnlies & Renair· Enter:;:\rise Services 42 995 14 454 28 541 42 707 18 054 24 653 288 3 600 3 888 NA Fleet 273 966 223 566 50 400 266 840 214 794 52 046 7 126 8 772 1 646 NA I Taxation reauirement: Deficit Surplus ~ 25 391 5 187 407 5 162 542 I H:\Finance\Finandal Plans\2012\2012 Quarterly Analysis\2012 Actual variances~ Ql v3 4/19/2012 2012-Quarter 1 "'-._,.....-'" - 2012 Operating &. Capital Status Report Revenue Variance {Surplus)/Deficit YTD Buaget YTD Actual Revenue Revenue Variance Recreation Facilities-Donations --- Recreation Facilities-Concession Rentals 1,800 1,800 - Recreation Facilities-Rentals 3,825 3,030 795 Recreation Facilities-Capital 24,117 24,117 - Parks & Recreation 415,467 405,645 9,822 TSEC 16,500 13 787 2 713 EFC 18J47 18 746 2 Roads-Grants 396 -396 Roads-Capital 991,542 991,541 1 Roads 991,938 991,542 396 Parking 67 299 69,045 (1,746) Solid Waste 29,496 23,721 5,775 Building so 949 37,122 13,827 Operations Admin --- Engineering 750 500 250 Town-Interest -11 (11) Town-Mise 1,146 645 501 Town-Rent 6,849 7,051 (202) Town-THI MSA 35,000 35,000 - Enterprise Services 42,995 42,707 288 Fleet 273,966 266,840 7,126 Taxation requirement: Deficit/(Surplus) $ 25,391 H:\Finance\Financial Plans\2012\2012 Quarterly Analysis\2012 Actual variances-Q1 v3 4/19/2012 2012-Quarter 1 - 2012 Operating &. Capital Status Report Expenditures (Surplus)/ Deficit YTD Budget YTD Actual Expenditures Expenditures Variance Parks & Recreation-Labour 553 044 498 747 (54 297' Parks & Recreation-Supplies 17,710 22,230 4,520 Parks & Recreation-Program Supplies 9,999 3,178 6,821' Parks & Recreation-Fleet 1 293 1 293' Parks & Recreation-HLW 120,492 111,484 9,008' Parks & Recreation-Subcon Exp 4,535 7,721 3,186 Parks & Recreation-All other 315,966 318 391 2 425 Parks & Recreation-Capital 12,183 12,201 18 Parks & Recreation 1,035 222 973,952 (61,270 TSEC 52,098 49 834 2 264' EFC 19,065 18,384 (681' Municipal Facilities -- - Roads-Labour 268,314 275,061 6 747 Roads-Fleet 115,594 123,397 7,803 Roads-HLW 37,298 35,077 (2,221' Roads-Consult & Legal --- Roads-Subcon Exp 13,497 17,415 3,918 Roads-Capital 504,954 520,753 15,799 Roads-All other 1,081,512 1,029,607 (51,905 Roads 2,021,169 2,001,310 (19,859 Parking 43 551 34,139 (9 412 Solid Waste 77,632 70,577 (7 055) Building 83,586 83,986 400 Operations Admin 31 470 14,948 (16 5221 Engineering 56,187 46,190 (9,997) Town -Labour 11,955 11,955 - Town-Fleet -1,518 1 518 Town -Material/Inventory 1,500 3,073 1,573 Town -All other 999 1,508 509 Enterprise Services 14,454 18,054 3,600 Fleet 223,566 214,794 (8 772 Taxation requirement: Deficit/(Surplus) $ (187,933) - H:\Finance\Financial Plans\2012\2012 Quarterly Analysis\2012 Actual variances-Q1 v3 4/19/2012 -~ u t;:: cu c ... 0 -II) ::s c. ... ::s V) -'il). 20,000 2012 Ql YTD Net Levy Variances 10,000 (10,000} (20,000} '"" 0 I I 0'1 N <D .-t - I (30,000} (40,000} +------------------------ (50,000} +------------------------ Total Net Surplus Ql ($162,542} (51,448} 'M <.0 '<!" cri' .::! N • Coondl N '<i .-t • Customer~ • Prot:ed:ion 00 • Developm 00 00 Communic ("(')-• Economic£ •Series6 • Rnance •Series8 •Series9 • Police • Rre •Airport N 1./') <D • Cemetery .-t • Ubrary • Museum •Parl<s&Rec •TSEC •EFC • Roads • Parking iii Series24 iii SolidWast£ Ill Buildine: The Corporation of the Town of Tillson burg FIN 2012-027 First Quarter 2012 Finance Department DATE: April 23, 2012 TO: Kelley Coulter, CAO FROM: Darrell Eddington, Director of Finance SUBJECT: FIRST QUARTER 2012 FINANCE DEPARTMENT RECOMMENDATIONS "Resolve that Council receives FIN 2012-027 First Quarter 2012 Finance Department Report as information." PURPOSE This report covers the period from January 1, 2012 to March 31, 2012 for the Town of Tillsonburg Finance department. 2012 Business Objectives The following are the department's objectives. Objective Grid Implementation Job Evaluation Implementation Lunch and Learn Program Ceridian time keeping (Inview) Inview Self Serve Implementation Updates to Personnel Policy Reward and Recognition Investigate Budget Software Centralize A/R; A/P Into new position Improve and Automate CSC Processes liPage Target Date Q1-Q4 2012 Q1 2012 Q1 2012 Q1 2012 Q2 2012 Q4 2012 Q1-Q4 2012 Q4 2012 Q2 2012 Q4 2012 Status Ongoing Revised to Q2 -under review Implemented Implemented Revised to Q3 Ongoing Ongoing Development and Communication Services 2012 DCS -2012 -28 First Quarter Report DATE: April 17, 2012 TO: Kelley Coulter, Chief Administrative Officer FROM: David Samis, Director of Development and Communication Services SUBJECT: FIRST QUARTER REPORT DEVELOPMENT AND COMMUNICATION SERVICES RECOMMENDATIONS "Resolve that Council receives report 2012-28 First Quarter Report - Development and Communication Services. Further resolve that Council receive this report for information purposes." PURPOSE This report spans the period from January 1, 2012 to March 31, 2012 for the Department of Development and Communication Services. 2012 Business Plan -Objectives by Year The following is the current directions and goals of each business area in the Department of Development and Communications Services. 11 Page Development and Communication Services 2012 Broadband Project Status • Marketing stage -contracts completed -ongoing efforts to gain customers; • Network completed; • Website developed and maintained; • Intelligent communities concept developed • Participation in !-Canada Initative; and Building Activity • Total of building permits for first quarter is 51. • Construction value decreased over the first quarter of 2011; due to lack of large scale construction and building projects. 2011 was higher due to Siemens and Nautical Lands. • Building permit activity and consultations are higher due to warmer weather, this is expected into the second quarter. Major Financial Variances versus 2012 Budget The Development and Communication Services department financial results are highlighted below: Development • There was a surplus in staff wages, due to the vacancy of the Deputy-Clerk position. • Professional Services has an overage of $6,900 from unplanned due diligence costs related to the town real estate disposition program. This overage will be reduced/eliminated once property sales are realized. • Certificate revenue is lower than expected. Economic Development • Within budget expectation as planned Airport • $2,000 over in Part-time Labour, currently operational structure and efficiencies are being reviewed for savings. 31Page PRS12-10 1st QUARTER REPORT PARKS & RECREATION SERVICE DATE: April 17, 2012 TO: Kelley Coulter CAO FROM: Janet McCurdy, Acting Director of Parks & Recreation Services SUBJECT: 1ST QUARTER REPORT 2012 - PARKS & RECREATION SERVICES RECOMMENDATIONS "RESOLVE THAT Council receives report PRS12-10 first quarter report. FURTHER RESOLVE THAT Council receive for information purposes." PURPOSE The purpose of this report is to present from January to March 31,2012, the first quarter financial and operational results of the Parks and Recreation Services( Programs, Parks, Culture and Facilities)Department are within the 2012 business Plan 2012 Business Plan Current Directions & Goals Item Target Status Implementation of the Recreation Master Plan Ql -4 relative to facilities, parks & programs: -One fully accessible (barrier free) playground at Memorial Park to ensure that children with special needs and disabilities have a venue for unstructured activity -Undertake Marketing Strategy to promote local & regional awareness of parks, recreation & cultural assets -Strive towards obtaining accreditation Committee meetings started in January II Page The Southwest Ontario Barn Quilt Trails Increase exposure and project is proceeding on schedule with the awareness of the museum Q1 & 3 Oxford County route launch planned for May throughout SW Ontario and 26, 2012. An information brochure and a US border states by the guide booklet have been produced for the development and coordination project. These publications will be available of the Oxford Barn Quilt Tour at all Ontario Travel Information Centers, including those at border crossings. A total of 21,000 brochures will be distributed through these centers, hopefully drawing American visitors to our site and raising the museum's profile throughout Southwestern Ontario.A web-site, facebook and twitter accounts have also been developed for the project Increase awareness, Q2 & 3 Preliminary discussions have occurred in attendance and potentially preparation for the summer programming revenue by hosting in season. partnership with the Library a series of special evening poetry readings on the lawn in late spring or early fall - weather dependant Annandale National Historic Site The programs and events offered at the museum during this quarter were fully booked with a 100% capacity being reached. Surveys were conducted for each event/program asking visitors to rank their experience/enjoyment on a scale from 1 to 5, one being the lowest. 86% of those survived ranked their visit to the museum a 5 or the highest level. 1st Quarter Year To Date 1st Quarter Year To Date Attendance Attendance Attendance Attendance 2011 2011 2012 2012 867 867 1377 1377 31Page Major Financial Variances versus 2012 Budget Cemetery, Museum, Elliott Fairbairn, and Special Events Centre met the 1st quarter budget The department is projecting a $66,000 annual surplus due to vacant positions expected until the end of Q2 and pay rate differences in recent hires for vacant positions. In closing the Parks and Recreation department have a $9,000 savings in Heat Light and Water and the Facilities Manager will be providing an analy$iS in Q3. 5jPage CA012-09-Year in Review -Ql DATE: April 23, 2012 TO: Council FROM: Kelley Coulter SUBJECT: FIRST QUARTER REPORTS - YEAR IN REVIEW RECOMMENDATIONS "Resolve that Council receives CA012-09 Year in Review for information purposes." The Council of the Town of Tillsonburg approved the 2012 Business Plans and the 2012 Financial Budget in February. The first quarterly report is always brief and serves as a general update for the public. Fiscally the organization is tracking with a $160,000 surplus as of the ehd of the first quarter. Given the majority of annual spending occurs in the second and third quarters, this surplus should not be relied upon. Two key staff vacancies and the unseasonal temperate winter have provided the bulk of the fiscal savings. In keeping with prior years each Director will report on the activities of their area for the first quarter of 2012. At this time, no projects are at risk. The operating budget is tracking in accordance with the planned budget expenditures. The Finance Department has begun all of its commitments for the first quarter. The business improvement processes enacted in 2011 have continued to provide improved service delivery. The Active Citizen Response system continues to evolve -monthly reporting from each operating area will begin in 2012. The savings on resources and communications has been realized. The Development Department has an aggressive work plan for the 2012 fiscal period. A review of the projects in Q2 to ensure delivery will be completed. The department had a vacancy is a key position which has placed additional burdens on the remaining staff. The Marketing position has been recruited and the incumbent has been a terrific addition to the corporate team. The review of the zoning by-law and the completion of the Urban Design Study are the key focuses for the 2012 fiscal year. The Town of Tillsonburg is hobbled under old pieces of legislation that require updating. The Parks and Recreation Department are in the process of implementing their 2012 plan. The work on trails and programming that was starting in 2011 is being fully realized. The staff resources and the works of the staff have been streamlined. The final definition of the Parks and Recreation Master Strategic Plan priority listing is an open item. The Quality of Life committee has conducted extensive public consultations. The focus for the balance of the 2012 fiscal period will be implementation of the priority listing once approved by Council. Finally, the recruitment of the Director position will be a goal in the second quarter. 200 Broadway, Tillsonburg, Ontario, N4G 5A7, Telephone# (519) 842-6428, Fax# (519) 842-9431 Web: www.town.tillsonburg.on .. ca Delvay Model for l..iJrary Services Library Services for the Town of lillsonburg TOWN LIBRARY SERVICE DELIVERY MODEL Town of Tillsonburg Ubrary Services Executive Summary: The Council of the Town of Tillsonburg requested a review of two library service delivery models: stand alone and Oxford County Library (OCL). The review focused on best-in-class practices within Library Services in Ontario: Governance, Collaboration, Plan of Service, Personnel, Collection Management, Information Services, Resources, Technology, Hours of Operation and Facilities. The physical facility or its location was not considered as part of the review. The Town ofTillsonburg has underfunded their Library services. The underfunding is observed in the physical interior of the library, the display of the collection and the absence of technological resources. The outcome has been a loss of patrons from all demographic groups. Another indicator of the quality of library services is the presence of mini- libraries in the community clubhouses of Hickory Hills and Baldwin Place. Additionally, the youth of the community have largely abandoned the library. It is important to recognize that the Town Library serves a vital role in economic development. Potential investors and newcomers to the community assess a variety of public services prior to making their final decision to invest and relocate of which Library Services are a key component. Tours were organized for the Ingersoll Library and the Woodstock Public Library. The Ingersoll Library is the largest urban library in the OCL system. The Woodstock Public Library was toured as an example of a vibrant local public library. Members of the Library Board and the Town Council attended the tours and visited the two facilities and the services offered. Based on the review of the service delivery models, the recommendation is to retain the Tillsonburg Library as a locally administered and publicly funded library. This recommendation does come with qualifiers. The current Council must accept the financial infusion that is necessary to return the library to a community hub. Further, the Council must be willing to hold the Library Board accountable for ensuring the investment does reach the 'floor of the library'. The Library Board must ensure that the operations of the library are overseen by a professional dynamic CEO who elevates the service delivery to the community. The Library CEO must be respectful of the Library Boards oversight of Library policies and be willing and able to implement the vision of the Library Board. Finally, all parties must endorse the governance structure and independence in library operations to ensure that the Library CEO can execute the service delivery model as defined by the Library Board and endorsed by the Town Council. TOWN OF TILLSONBURG LIBRARY SERVICES PAGE 2 Current Situation The Town of Tillsonburg Library Services is below an adequate level of service for a population that is approaching 16,000. The 2011 Town Levy was $248,000. The Library Services budget is slightly over $297,584 for the 2012 budget. Approaching 50% of all titles predate 2000. The DVD and CDROM collection is the result of public donations. As a result there is no focus on the collection. Public access workstations consist of 4 units with limited access to databases and tools from the internet. A dated piece of equipment serves to provide visually impaired individuals with service. Adult and youth programming is largely absent from library operations. A limited children's reading program is offered through the TD Readers program. The interior of the facility is dated and marginal. No student directed study area exists. The general sitting areas are old and tattered. The magazine and newspaper area lacks focus and is not part of the collection. The interior of the building including shelving, furnishings, and work areas have not been updated in decades. The Tillsonburg Library service model has suffered from years of underfunding. The state of the collection is witnessed in the explosion of the Inter-library loan program. Further, the staffing complement has not kept current on library services. TOWN OF TILLSONBURG LIBRARY SERVICES PAGE 4 Increase# of Programmil}g Events -15% 3 months Internal Facilities enhancement-AODA 9 months Customer Service Delivery 12 months Cultural Vitality -Partnerships 8 months stakeholders Stakeholders: Overview of Business Requirements Internal Staff Organization commitment to training and retention of training. Accountable for the execution of the Town library services. Professional development in current library service trends Library Board Understanding of Governance and collaboration with Council. Accountable for the definition of the Town library services and policies. Town Council Understanding of Governance and collaboration with Library Board. Accountable for the appointment of the Library Board and the taxation levy_ that support the delivery of library service. External Ratepayers Users of the service delivery model Cultural Partners (ie. Museum) Shared services and resources. Economic DeveloQ_ment Key attractor for new settlement to community. Intra-County & Inter-County Resource sharing, Information Service ()_artners TOWN OF TILLSONBURG LIBRARY SERVICES PAGE 6 Over the past decade library services in Ontario have undergone a significant shift. The proliferation of on-line databases has altered the user requirements and needs. Public libraries are shifting to be more of a community hub. The changing definition of the family unit has created an ever increasing need for: expanded programming services and a safe place for self-development. The growth in public access and a- resources through the internet has introduced a knowledge gap for the staff of many public libraries. A recent and telling example is the distribution of a-readers to many over the 2011 holiday season. The leadership and staff of many public libraries found themselves figuratively, and literally, running to keep ahead of the public demands in their service delivery model. The Southern Ontario Library Service (SOLS) Operations Plan for 2011 -2012 is titled Stronger Libraries, Stronger Communities. They have four primary objectives: 1. Libraries will have equitable access to worldwide library collections and a-resources; 2. Libraries will provide services according to minimum standards; 3. Libraries will have well-informed and skilled staff; and 4. Libraries will have a mechanism for collaboration on the cost-effective acquisition and use of resources. Progressive communities understand that their public library is a critical component to their economic and cultural vitality. All demographic groups within a community have the potential to utilize traditional and non-traditional library services. The public library serves a pivotal role in information sharing and knowledge transfer. Tillsonburg is fortunate to have a sizeable industrial/commercial employment base. The community requires a library facility that can support the development of the employees in this sector, as well as the families of these employees. The youth (ages 13 -18) of the Town of Tillson burg are currently underserved. The free and accessible space and services of a public library can have a profound impact on the development of a young person as they transition from youth to adulthood. Although the active card holders for the Town of Tillsonburg library hover at close to 5,000 the number of youth appears very low. Elevated literacy rates and access to continuing education and post-secondary education will prepare the youth of Tillson burg for a future of opportunities. The Woodstock Public Library has experience significant growth in the youth users. Both formal and informal after school activities, are popular for the young residents of the city. The City of Woodstock library serves approaching1,800 clients per day. Tillson burg and Woodstock remain the two library systems that are not part of the Oxford County Library (OCL) group. The service delivery model of OCL is expansive. Their strategic plan defines small, medium and large urban units. If Tillson burg joined the OCL group it would be grouped in the large urban unit with Ingersoll. TOWN OF T/LLSONBURG LIBRARY SERVICES PAGE 8 22 workstations for internet, CD Rom and OPAC use Resource Sharing Limited outreach Readers advisory services Limited youth and adult Adult and children's programming based on programming. community need. Children's Programming -TD Summer Program Hours of Operation 60 60 Facilities Shelving dated inaccessible Invest in AODA shelving -cafe presentation Cosmetic interior upgrade Suggest 10,000 to 12,000 sq. Ft. 8,800 sq. Ft. ground floor Performance Standards Element Tillson burg Oxford County Library Group (OCL) Service & Heavy reliance on Inter-library Part of a larger collection -users receive Collection Loan program. available items 3-5 business days No funding for popular title policy. Popular titles reordered when # of holds = 1 0 50% of collection predates 2000 Branch have an up to date collection with a minimum 20% published within last 5 years No formal annual assessment & Collection assessed and weeded once per year. weeding of collection. Each Material type in branches will be exchanged once per year 2% of collection non-print. At least 1 0% of collection non print formats No funding for large print Purchase one copy of all new popular fiction in program. the large print category 85% of adult; 15% of 67% adult; 33% youth/juvenile of material youth/juvenile unknown % 60-70% collection will be fiction collection fiction 6,000 circulations per year Generate 8,000 circulations per year 1 ,637 typical visits per week 50,000 visitors per year 31.9% (5, 112) cardholders 20-25% of residents registered borrowers 201 0 Tillson burg Data: Element Tillson burg Direct Circulation 137,516 # of Annual Programs 30 Annual Program Attendance 854 Population 16,000 Households 6,822 Active Cardholders 5,051 Volumes Reference (English language) 722 Titles Held 28,164 TOWN OF TILLSONBURG LIBRARY SERVICES PAGE 10 Impact & Description Tillson burg Oxford County Internal: Staff Elevated training and Participate in extensive education levels to provide training and education. substantially enhanced library services. Improve programming and Programming mandated at collection in the next 9 the County level. months. Hire a super user with Knowledge level of a super technology solutions. user with technology solutions. Library Board Complete a strategic plan Tillsonburg Board dissolved and execute. Advisory Board only Governance structure Governance structure retained. altered. Town Council Financially commit to Appoint one member to the enhance the library board. operations to increase levy to properly fund services. Support the strategic plan as No input into the strategic defined by the Local Library plan. Board. Endorse a plan for increased Immediate injection of funding to modernize the funding by Town of collection and improve the $300,000-collection interior space for all immediately replaced with demographic groups: County system. $275,000 over three years External: Ratepayers Endorse $75,000-$100,000 Absorb $300,000 increased increased spending for three levy in 2011. years. Enhanced service delivery Annual levy increases with and programming activities concern for consultation on must occur. service model. Cultural Partners Tillsonburg library must County structure engages engage. Economic Development Sell the asset in all branding Lose control to execute a and imaging publications local economic development TOWN OF TILLSONBURG LIBRARY SERVICES PAGE 12 The major risks attached to the service delivery models are below. Project Risk Assessment Town of Tillson burg Oxford County Probability Impact Probability Impact Development of Human Resource High High Low Low Professionalism & Knowledgebase Strategic Plan definedy Low Medium Low Low Financial support erodes in Yr 3 Medium High Low Low Willingness to pay erodes Low High Low Low Lost local control over programming Low Low High High and collection Volunteer fatigue High Medium High High The Human Resource professionalism and knowledgebase is referring to the current knowledge of existing staff. A gap in current library services exists with the Library staff. Improved professionalism may be a challenging aspect for the staff involved to embrace. Extensive training and education will be required to experience a sustained improvement in the level of library services for the Town. This risk is low for the Oxford County system. The second major risk is the Strategic Plan. Currently, the Town of Tillson burg Library does not have a strategic plan. The absence of such a document makes it exceedingly difficult, bordering on impossible for the Library CEO to implement a 'shared vision' and plan for the library. This is particularly poignant with addressing staff development and the areas in need of staff development. The OCL system has a pre-existing Strategic Plan. The third major risk is the necessity of financial support. The Library has operated for a long time with a lack of financial resources. Under the Town ofTillsonburg system, this would remain a medium to a high risk that all parties involved must be disciplined to address. If the OCL service model were adopted that risk would virtually disappear. The fourth risk surrounds the community's willingness to pay. Should the community members struggle to appreciate the need to adequately fund the library system, the Tillsonburg model is not a viable option. In contrast the OCL model will ensure that the finances are removed from the local ratepayers influence. The fifth risk centres on programming and collection definition. Despite the system with the Tillsonburg model being modest, it is defined and controlled by the local community. In contrast under the OCL model, such is not the case. Under the OCL model, there will be limited input or voice into the local needs surrounding programming and collection definition. The final risk is that of volunteer fatigue. Tillsonburg, similar to many communities, is struggling with volunteer fatigue. Today the system does not fully leverage the use of existing volunteerism in the community. That would continue to be a risk. Further, under the OCL model, the risk of volunteer fatigue TOI!VTII OF TILLSONBURG LIBRARY SERVICES PAGE 14 Quantitative Analysis-Financial Cost &'Benefit: Financial Element Tillson burg OCL Comments Revenue Provincial 23,685 23,685 CAP 5,000 Tillsonburg never receive as a stand alone Other 46150 Total Revenue 69,835 28,685 Expense Wages & Benefits 253,700 230,745 Expect this line to increase substantially with either model. Supplies 5,600 30,000 Tillsonburg see significant increases in the three years. In year 1 $25,000 for painting, furnishings and shelving improvements. Equipment 17,300 19,000 Books & Publ. 60,000 40,000 Collection investment of $25,000 in year 1 and $50,000 in year 2 and $75,000 in year 3 is necessary to bring make the collection current. Insurance 420 1,500 Advertising/Promo 3,000 10,000 With the redevelopment of the library services, a major marketing campaign for the residents will be necessary -Year 1 $2,000 and Year 2 $3,000. Training 1,600 Staff training and education along with accountability will be necessary. A training budget of $10,000 is required in years 1 and 2. P&l (Polaris) 17,100 OCL Consortium 6,000 TOWN OF TILLSONBURG LIBRARY SERVICES PAGE 16 collection. Major local fundraising collection substantial collection. With campaign necessary to see replacement and OCL local definition of the immediate improvement to the rotating collection. collection will be eliminated. collection. lnfonnation Polaris system is a high calibre OCL utilize the OCL would provide Services & system in library the sector -Integrated Library enhanced software for the Technology Town staff has limitations with the System (ILS). collection management. use of the system. Town has Tillsonburg system is in $80,000 capital debt relating to place and integrated with the system. The system is new-the other town IT systems. concerns with the quality of the database (catalogue) information. Shared Resources Shared resource opportunities Structure in place to OCL provides greater exist. Staff needs to establish share resources access to shared those resources and take across the system -services including local advantage of them. a bigger system with support. Tillsonburg can extensive resources tap into shared resources easily to have the benefit. Hours & Facilities 51 hours per week -internal 60 hours per week-The physical structure 'cosmetic' changes must occur in would complete must have interior the immediate future (paint, cosmetic changes updating in the shelving, carpet etc.,).-larger immediately -larger immediate near future (6 space requirements in the 5 yr. space requirements months). horizon. in the 5 vr. horizon. TOWN OF TILLSONBURG LIBRARY SERVICES PAGE 18 Recommendations Based on the analysis and the research the best alternative for the local community is to retain the Tillsonburg Library as a local library service delivery model. This recommendation comes with a qualifier. In order for the community to receive the library service model that it deserves all groups (Library Board, Town Council, and Staff) must be willing to be held accountable for ensuring that the necessary steps are taken to substantially alter the library services. Ultimately the success of the plan rests on a professional and well- educated Library CEO with strong leadership skills. Further, the success of the plan requires a highly committed Library Board who will exercise their governance mandate in ensuring the overall management of the library services. Finally, the Town Council must retain final oversight of the Library to ensure that the taxpayer's investment is being implemented with both the spirit and the design of the plan. Tough decisions will need to be made and all must be willing to accept that the project will take a minimum of three years of consistent investment of time and money to see through to fruition. Preliminary Tillsonburg Library Services Project Definition Year1 Year2 Year3 Staffing Redevelopment $10,000 $ 10,000 Collection Replacement $25,000 $ 50,000 $ 75,000 Building & Furnishing Upgrades $25,000 $ 25,000 Youth & Adult Programming $10,000 $ 10,000 $ 10,000 Advertising & Promotions $ 5,000 $ 5,000 $ 5,000 Other-Strategic Plan ~ 10,000 Total $75,000 $100,000 $100,000 Project Responsibility The project manager on this initiative is the Library C.E.O. in conjunction with the Library Board. Both parties must be supported in executing this three year plan. Proactive and fully public communications will need to occur so that all user groups understand the actions that will be taken. Project Accountability The Project Sponsor is the Town Council. Town Council need to through their endorsement of the plan, ensure that regular updates are provided to the public. Further, Council, with the assistance of the Town CAO, must be vigilant in monitoring the project of the initiative to ensure that the funding being provided is directly supporting the works of those responsible for altering the Town Library Service Model. TOWN OF TILLSONBURG LIBRARY SERVICES PAGE 20 TOWN OF TILLSONBURG LIBRARY SERVICES PAGE 22 EXECUTIVE SUMMARY BY-LAW3611 CAO 12-07 DATE: April 23, 2012 TO: Council FROM: Kelley Coulter, Chief Administrative Officer SUBJECT: EXECUTIVE SUMMARY TO BY-LAW 3611 TO AUTHORIZE A TRANSFER OF EASEMENT WITH THE CORPORATION OF THE MUNICIPALITY OF BAYHAM. RECOMMENDATION RESOLVE THAT Council receive Executive Summary to By-Law 3611, CAO 12-; )AND FURTHER RESOLVE THAT By-Law 3611 to enter into a Transfer Release & Abandonment of Easement and a Transfer of Easement with the Corporation of the Municipality of Bayham be brought forward for Council consideration for three readings. PURPOSE To obtain Council endorsement of By-Law 3611. HISTORY & DISCUSSION The Corporation of the Village of port Burwell, now by amalgamation, the Corporation of the Municipality of Bayham and the Corporation of the Town of Tillsonburg entered into an easement in February 1997, for the purpose of investigating the operation of a pipeline across the former Canadian pacific, Port Burwell Subdivision, Railway, known as Otter Valley Utility Corridor and Recreation Trail. The Municipality of Bayham in 2011 has endorsed the addition to the Elgin Military Museum of the Objiwa Submarine. In order to place the submarine on the grounds it has become necessary to remove the existing easement and enter into a new easement to ensure the lands are available for a possible pipeline through those lands. Council will recall the delegation before them on April 26, 2011 regarding the Objiwa Submarine in which Council indicated their support for the project. In order to accommodate the Objiwa Submarine project the release of the prior easement documents is necessary and in order to ensure the Town of Tillsonburg has opportunity for a pipeline across those lands a new easement is required. THE CORPORATION OF THE TOWN OF TILLSON BURG BY-LAW NUMBER 3611 A BY-LAW to authorize the Corporation of the Town of Tillson burg to enter into a Transfer Release & Abandonment of Easement and a Transfer of Easement with the Corporation of the Municipality of Bayham. WHEREAS the Corporation of the Village of Port Burwell, now by amalgamation, the Corporation of the Municipality of Bayham and the Corporation of the Town of Tillsonburg entered into an easement for the purpose of investigating the operation of a pipeline across the former Canadian pacific, Port Burwell Subdivision, Railway, known as Otter Valley Utility Corridor and Recreation Trail; AND WHEREAS the Corporation of the Municipality of Bayham has requested a release and abandonment of the easement in order to facilitate the addition to the Elgin Military Museum and the location ofthe Objiwa Submarine; AND WHEREAS it is deemed necessary to release and abandon the previous easement and enter into a replacement transfer easement to accommodate a possible pipeline across the former Canadian pacific, Port Burwell Subdivision, Railway, known as Otter Valley Utility Corridor and Recreation Trail; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1. That the Corporation of the Town of Tillsonburg and the Corporation of the Municipality of Bayham jointly enter into a Transfer Release & Abandonment of the previous easement, attached as Schedule 'A', is hereby approved. 2. That the Corporation of the Town of Tillson burg and the Corporation of the Municipality of Bayham jointly enter into a Transfer Easement with the Corporation of the Municipality of Bayham to accommodate a possible future pipeline across those lands, attached as Schedule 'B', is hereby approved. 3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal ofThe Corporation of the Town ofTillsonburg. 4. This By-Law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS 23'd DAY OF April, 2012. READ A THIRD AND FINAL TIME AND PASSED THIS 23'd DAY OF April, 2012. Mayor-John Lessif Clerk-Donna Wilson THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3611 A BY-LAW to authorize the Corporation of the Town of Tillson burg to enter into a Transfer Release & Abandonment of Easement and a Transfer of Easement with the Corporation of the Municipality of Bayham. WHEREAS the Corporation of the Village of port Burwell, now by amalgamation, the Corporation of the Municipality of Bayham and the Corporation of the Town of Tillsonburg entered into an easement for the purpose of investigating the operation of a pipeline across the former Canadian pacific, Port Burwell Subdivision, Railway, known as Otter Valley Utility Corridor and Recreation Trail; AND WHEREAS the Corporation of the Municipality of Bayham has requested a release and abandonment of the easement in order to facilitate the addition to the Elgin Military Museum and the location of the Objiwa Submarine; AND WHEREAS it is deemed necessary to release and abandon the previous easement and enter into a replacement transfer easement to accommodate a possible pipeline across the former Canadian pacific, Port Burwell Subdivision, Railway, known as Otter Valley Utility Corridor and Recreation Trail; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1. That the Corporation of the Town of Tillsonburg and the Corporation of the Municipality of Bayham jointly enter into a Transfer Release & Abandonment of the previous easement, attached as Schedule 'A', is hereby approved. DATE: TO: FROM: SUBJECT: April 23, 2012 Council EXECUTIVE SUMMARY BY-LAW 3596 CAO 12-08 Kelley Coulter, Chief Administrative Officer EXECUTIVE SUMMARY TO BY-LAW 3596 TO PROHIBIT SMOKING IN CERTAIN PUBLIC PLACES WITHIN THE TOWN OF TILLSONBURG RECOMMENDATION RESOLVE THAT Council receive Executive Summary to By-Law 3596, CAO 12-08 ; AND FURTHER RESOLVE THAT By-Law 3596 to Prohibit Smoking in certain Public Places within the Town of Tillsonburg, be brought forward for Council consideration. PURPOSE To obtain Council endorsement of By-Law 3596. HISTORY & DISCUSSION Notice was sent to businesses along and in proximity to Library Lane requesting comments. No written comments were received and one phone call was received from a business owner who was not in favour of no smoking at the entrance to Library Lane. The By-Law was circulated internally for comment to the Chief Building Official as well as By-Law Enforcement. Their concerns were that once the ashtrays are removed then there will be an increase in littering unless we provide ashtrays somewhere else. They are also concerned regarding enforcement as once a person is informed that they are in contravention of the by-law and are asked to provide identification that they will simply leave the scene. Staff recommends that no ashtrays be provided at the Library Lane location and that ashtrays currently existing at municipal buildings be moved a minimum of 9 m. from each entrance where an ashtray currently exists. The purpose of the By-Law is to stop smoking at the entrance to all municipal buildings as well as Library Lane and the entrance to the Library. Therefore, staff suggests that a notice be placed in Focus Tillsonburg to inform the public that smoking is no longer allowed in those locations. Also, staff suggests that for first time infractions that a warning should suffice and the re-location of the ashtrays should reduce future infractions. DATE PREPARED: April 16, 2012. PREPARED BY: Donna Wilson, Clerk APPROVED BY: Kelley Coulter, CAO THE CORPORATION OF THE TOWN OF TILLSON BURG BY-LAW NUMBER 3596 A BY-LAW TO PROHIBIT SMOKING IN CERTAIN PUBLIC PLACES WITHIN THE TOWN OF TILLSON BURG. WHEREAS Section 115 of the Municipal Act. 2001. S.O. 2001. c.25, as amended, provides that a municipality may prohibit or regulate the smoking of tobacco in public places and workplaces within the municipality and Section 128(1) of said Act provides that a municipality may prohibit and regulate with respect to a matter that in the opinion of Council are or could be public nuisances; AND WHEREAS it has been determined that smoking and second hand tobacco smoke is a nuisance because of its irritating and discomforting properties and is a health hazard because of its impairing, adverse effect and risk to the health of individuals residing in or visiting the Town of Tillson burg. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSON BURG ENACTS AS FOLLOWS: 1.0 DEFINITIONS AND INTERPRETATIONS 1.1 Definitions and Interpretations in this by-law, 1.2 "Authorized Person" means any individual employed by or authorized by the Town of Tillsonburg as a municipal by-law enforcement officer to enforce this by-law, or any officer of the Ontario Provincial Police. 1.3 "Town" means The Corporation of the Town of Tillson burg; 1.4 "Council" means the Town Council of the Corporation of the Town of Tillson burg; 1.5 "Person" includes an individual or corporation and shall include the plural where the context requires. Wherever the word "he" or "him" is used, it shall mean and include the feminine or neuter gender wherever the context so requires; 1.6 "Town facility" means any building, structure or premise to which the Town holds right of ownership to, including a building, structure or premise which is leased by the Town; 1.7 "Municipal Sidewalk" means a sidewalk intended for pedestrians located between that portion of a highway intended for the general passage of vehicles and the lateral property line, but does not include a sidewalk located within the boundary of a Town owned property. 1.8 "Officer" means a person appointed by Council as a Municipal By-Law Enforcement Officer, a Police Officer or other individual duly appointed to enforce this by-law; 1.9 "Outdoors" means any open space which is outside of a facility, building, structure, premise, including any temporary building, structure or part thereof, whether covered by a roof or not. 1.10 "Property" means that which belongs exclusively to the Town of Tillsonburg and to which legal rights apply; The Corporation of the Town of Tillson burg By-law No. 3596 Page 3 5.2 Notwithstanding any other provisions of this Part in respect to penalties for violation of the provisions of this By-law, any person may, upon presentation of an infraction notice issued by a police officer or a by-law enforcement officer alleging commission of any of the offences under this By-law set out in Schedule "C", pay out of Court within the time limit specified on the said infraction notice the penalty set out opposite such offence as indicated in Schedule "C" to this By-law. Upon such payment no further proceedings shall be taken under this By-law in respect to the said alleged offence. 5.3 If a voluntary payment is not made in accordance with the procedure provided in Section 5.2, the procedures of the Provincial Offences Act, or any successor thereof, shall apply. 6.0 ENFORCEMENT 6.1 The provisions of this by-law respecting smoking outdoors on Town owned property shall be enforced by an Officer or authorized person deemed to be an agent of the Corporation of the Town of Tillsonburg for the purpose of addressing unauthorized activity on Town property. 6.2 Any person who observes another person acting in contrary to this by-law may submit a Smoke Free Ontario Act Witness Statement (which is outlined in Schedule "B" in this by- law) to the attention of the Town ofTillsonburg By-Law Enforcement Officer. 7.0 CONFLICTS 7.1 If a provision of this by-law conflicts with an Act or Regulation or another by-law, the provision that is the most restrictive of smoking shall prevail. 8.0 SEVERABILITY 8.1 If any section of this by-law or part thereof is found in any court of law to be illegal or beyond the power of the Municipality to enact, such section or part thereof shall be deemed to be severable and all other sections or parts of the by-law shall be deemed to be separate and independent thereof and to be enacted as such. 9.0 ENACTMENT 9.1 This by-law shall come into effect on the day it is passed. READ A FIRST AND SECOND TIME THIS 261h day of April, 2012. READ A THIRD TIME AND FINALLY PASSED THIS 14th day of MAY, 2012. MAYOR -John Lessif CLERK -Donna Wilson Please fax to: 519-485-2520 Schedule "B" By-law No. 3595 TOWN OF TILLSON BURG 200 Broadway, 2"d Floor Tillsonburg, ON N4G 5A7 Attention: By-Law Enforcement Officer SMOKE FREE ONTARIO ACT WITNESS STATEMENT Date and Time of Occurrence _____________________ _ Name of Person you observed smoking in a designated no smoking area ______________ _ Do you know the person personally? YesD NoD lfyes,how? ____________________________ __ If no, how did you identify the person?------------------ When you witnessed the offence, where were you standing? __________ _ How far away from the person were you? _________________ _ Could you tell the colour of the cigarette filter? Yes D NoD What colour was the filter? ---------------------- Could you see the smoke from the cigarette? Yes D NoD If winter, what was the approximate air temperature? ____________ _ Are you certain that what you saw was smoke and not expelled breath? Yes D NoD Could you smell the smoke? Yes D NoD Did it smell like tobacco smoke? Yes D NoD Would you recognize the smell of smoke for another product? Yes D NoD How? ____________________________ _ Please give any other pertinent information: ______________ _ Date Signature DATE: TO: FROM: SUBJECT: FIN12-025 OPP 2009 PSU April 23, 2012 Kelley Coulter, CAO Darrell Eddington, Director of Finance OPP 2009 PROVINCIAL SERVICES USAGE(PSU) RECOMMENDATIONS "Resolve that Council receives report FIN12-025 OPP 2009 PSU. Further resolve that $122,114 be allocated to the Police reserve from the Genera/reserve." PURPOSE To provide Council with information on the additional 2009 PSU and obtain approval to designate the PSU to Police reserves from General reserves. HISTORY & DISCUSSION Further to the Council discussion during the April 10, 2012 Council meeting, Council requested further information received by staff in January 2012 relating to the 2009 additional PSU. Further, this report corrects the information provided to Council at that time. The $122,114 in additional 2009 PSU was credited to the Town's OPP account in 2012, however, given that the additional PSU pertained to fiscal 2009, the amount was actually accrued for in 2011's financial results and is part of the 2011 general surplus as was reported to Council at the Council meetings of March 1, 2012 and March 12, 2012. Attached is correspondence received from the OPP concerning the additional PSU for 2009. Given Council direction received at the Council meeting of April 10, 2012 concerning the PSU amount, the additional 2009 PSU in the amount of $122,114 needs to be approved by Council to move from the General reserve to the Police reserve. WRITTEN BY: Darrell Eddington DATE WRITTEN: April16, 2012 liPage O.P.P. COSTING SUMMARY TOWN OF TILLSONBURG Revised Actual Policing Costs for the period January 01, 2009 to December 31, 2009 (See Attached Notes) 365 Days in period 365 Days in Year Salaries and Benefits Uniform Members (Note 11 Positions Inspector... . . . . ......................... . Staff Sergeant-Detachment Commander .......... . Staff Sergeant . . . . . ........ . Sergeant. . ........... . Constables .... Total Uniform Salaries Overtime (Actual) . Contractual Payout (Vacation & Statutory Hoi Shift Premiums Benefits (23.5% of Salaries; 2% of Overtime) (Note2) (Note 2) (Note3) (Note4) (Note 5) 0.36 0.36 2.00 20.00 Total Uniform Salaries & Benefits Civilian Members (Note 1) Positions Court Officer . . Detachment Administrative Clerk ............... . Communication Operators ...... . Prisoner Guards I Expenses .... . Total Civilian Salaries (Note6) (Note7) Benefits (23.5% of Salaries: 15% Part-Time) (Note 51 Total Civilian Salaries & Benefits OSS Pay and Benefit Charge . . . . . . . . . (Note BJ Other Direct Operating Expenses (Note 91 Operational Support .............................. . RHQ Municipal Support ...................... . Vehicle Usage ................................... . Telephone . . ....... . Office Supplies . . . . . . . . ................ . Accommodation . . . . . . . . . . . . . (Note 9 f) Uniform & Equipment . . . . . ................. . Cleaning Contract. . . . . . . . . . . (Note 9 hi 1.00 2.00 $ 44,679 37,170 187,120 1,527,452 $ 53,310 103,230 37,215 15,904 1,796,422 82,332 84,648 5,258 423,806 209,659 45,533 14,745 31,649 167,219 22,652 6,293 16,722 Mobile Radio Equipment Repairs & Maintenance. . . 12,973 Office Automation -Uniform . . . . . . . . . . (Note 9 J1 44,325 Office Automation -Civilian . 3,972 Auxiliary Officers Per Diem . . . (Note 9 kl 900 2,392,466 255,192 1,182 Total Other Direct Operating Expenses 321,450 OSS Financial Services Fee 3,697 .. ?c()l}9,'i'r~t@MJ~tilfii~~~~;&,q/f,q}lm!7iJ!ft1l¢,~[l}.'ffi~~'~1't~~f\'l~;·~'f1~~~~'!'1.~fr.f1kr~~~:i.;;Tt~~!Ji~/:i!~·,~~.t:'P;iS!ir.1l;:·.·?'.~'l~i9.87· Revenues Collected on Behalf of the Mun1 (Note 101 (2,955) Provincial Services Usage -Revised 25 Delevan Crescent Tillsonburg, Ontario N4G3M6 April12, 2012 To Whom It May Concern: I spoke to a representative of the Helen McCrea Peacock Foundation on December 8, 2011. She encouraged me to apply for a grant, as she felt that our Lake Lisgar Revitalization Project met with the Foundation's criteria. If you need any further clarification or information, please contact me at t'!~Il'i!tmt?~.o~t or (519} 842-2091. Thank you for your consideration of our Lake Lisgar Revitalization Project Committee's grant request. If we are successful, we would recognize the Helen McCrea Peacock Foundation on our website, on a memorial plaque, in local newspapers and through Town Council. Respectfully, Joan Weston 1. Organization's mission statement Limit: 620 characters (-100 words). The Lake Lisgar Revitalization Project Committee's goals are to have the Tillson burg Town Council and our citizens recognize Lake Lisgar as a community asset that requires remedial actions sooner rather than later, and to kick-start the revitalization and enhancement process. The Project has two phases: Phase 1 is geared at actions that slow the lake's deterioration; Phase 2 is to enhance the lake as a passive recreational site. 2. History of your organization Limit: 1,150 characters (-200 words). Lake Lisgar is a "jewel" in Tillsonburg, an asset which is unique in Southern Ontario communities. In September of 2011, a group of concerned citizens joined forces to work voluntarily toward the common goal of reducing the sedimentation at the north end of Lake Lisgar. thereby improving water quality and flow in the lake's watershed; controlling the weed growth at the north end of the lake; protecting 4 endangered species of turtles; maintaining habitat for over 130 species of birds; and improving recreational opportunities for Tillsonburg's citizens. Our Lake Lisgar Revitalization Project has the support of 14 very broadly-based community service clubs, organizations, and private citizens, as well as strong support from Tillson burg Town Council. We are also consulting and have approval from the Long Point Regional Conservation Authority, and the Ministry of Natural Resources. As a committee, we wish to save our lake and its environs by acting promptly to rectify the threatening issues, thereby preserv1ng Lake Lisgar's heritage as a wildlife habitat and recreational facility for generations to come. 3. Accolades and accomplishments -Provide information on any awards and successes, including how long the organization has been working and any relevant impact statistics. Limit: 1,150 characters (-200 words). In the eight months the Lake Lisgar Revitalization Project Committee has been working, we have accomplished the following: The first sediment pond on the Rohrer (private citizen) property was dredged and made serviceable on October 7, 2011. A charitable trust to accept donations was established with the Town of Tillsonburg on November 28, 2011. On March 25, 2012, Lake Lisgar was stocked with 100 rainbow trout. In March of this year our Lake Lisgar Revitalization Project was nominated for the Tillsonburg and District Chamber of Commerce Environmental Excellence Award. Corporate and private donations amount to $20,000.00 cash. In-kind donations amount to $6,000.00, including $4,000.00 from the Town ofTillsonburg for the reactivation of the lake's aeration system and the purchase of weed rakes. Our Lake Lisgar Revitalization Project has been awarded $5,000.00 from the RBC Blue Water Project, and $2,000.00 from TO Friends of the Environment Foundation. 4. Organization's programs and activities-List your organization's main programs and services with a one-sentence description for each. Limit: 1,700 characters (-300 words). The Lake Lisgar Revitalization Project is a volunteer committee implementing a business plan approved and endorsed by Tillson burg Town Council. We have no programs and services as such. We do have a collaboration with the Tillson burg Rowing Club, with the aim of replacing the community/rowing dock with a new environmentally-friendly dock. As well as the rowers, members of the community use the dock year round for various recreational and leisure activities. 3. Brief budget for the Peacock Foundation grant -Itemize and break-down how the funds will be used. Limit: 620 characters (-100 words} Fuller Trucking Services of Tillsonburg has estimated that the cost of engineering and dredging a new sediment pond is approximately $10,000.00. If you require a more specific rendering of the costs involved, I would request that information from them. Below, please mark the boxes next to the attachments that you will be forwarding us, and complete the requested field. 2012 Operating Budget for Organization Darrell Eddington, Director of Finance for the Town of Tillson burg, is managing our LLRP Trust Fund. He can be reached at deddington@tillsonburg.ca or (519) 688-3009 Ext. 3251. D recent Audited Financial Statements We do not have recent Audited Financial Statements. D Board of Directors We do not have a Board of Directors. Please submiT this form in printed and signed hard copy with attachments as well as by e-mail to: Brill Adams-Lowe, Donor Services and Marketing Coordinator Helen McCrea Peacock Foundation c/o Toronto Community Foundotion 33 Bloor Street East, Suite 1603 Toronto ON M4W 3H1 T: 416.921.2035 ext. 203 FIN12-019 CARROLL TRAIL FUNDING SOURCE DATE: TO: FROM: SUBJECT: March 26, 2012 Kelley Coulter, CAO Darrell Eddington, Director of Finance CARROLL TRAIL FUNDING SOURCE RECOMMENDATIONS "Resolve that Council receives report FIN12-019 Carroll Trail Funding Source. And Further Resolve that the required funding source for the Parkland Trust be " PURPOSE To obtain agreement from Council on the funding source for the Carroll Trail/Parkland Trust. HISTORY & DISCUSSION At the March 1, 2012 Council meeting, the report to establish the Carroll Trail Fundraising Committee was received as information. As such, Council did not approve the establishment of a Carroll Trail Fundraising Committee. Two options remain at Council's discretion to fund the Parkland Trust: use reserves in 2012 or raise taxation in 2013. It is not an option to leave the Trust Fund unfunded indefinitely. FINANCIAL IMPACT /FUNDING SOURCE As of February 28, 2012, the balance to be funded for the Parkland Trust relating to the Carroll Trail is $136,053.99. WRITTEN BY: Darrell Eddington DATE WRITTEN: March 18,2012 liPage DATE: TO: FROM: PRS 12-09 Memorial Park Playground Equipment May 14, 2012 Kelley Coulter, CAO Janet McCurdy, Acting Director of Parks & Recreation Services SUBJECT: MEMORIAL PARK PLAYGROUND EQUIPMENT RECOMMENDATIONS RESOLVE THAT Council receive PRS 12-09 Memorial Park Playground Equipment; FURTHER RESOLVE THAT the Request for Quotation be awarded to Henderson Recreation to remove the existing playground equipment for relocation and install new equipment in Memorial Park for $59,790.00 + HST; AND FURTHER RESOLVE THAT Town Staff complete excavation, safety surfacing, landscaping and site amenities with the remaining funds of $15,210. PURPOSE To provide Council with the results of the Memorial Park Playground Request for Quotation. HISTORY & DISCUSSION The Project includes relocation of existing playground equipment and installation of new accessible playground equipment in Memorial Park. Staff has conducted an inventory of playground equipment in town parks and based on demographics, Cranberry Park on Beckett Blvd was underserviced, as it has only a swing set. The Request for Quotation was advertised in the Tillsonburg News and on the town website. • Town of Tillsonburg Kinsmen Memorial Arena Tillsonburg Community Centre 45 Hardy Avenue Tillsonburg, Ontario Structural Review Report Project Number 11190 Prepared By: E. H. Chapman, P. Eng. exp 499 King Street East, Suite 200 Hamilton ON L8N 1E1 Canada Date Submitted February, 2012 Town of Til/sonburg-Kinsmen Memorial Arena Tillsonburg Community Centre Structural Review Report Project No. 11190 February, 2012 TABLE OF CONTENTS 1.0 INTRODUCTION .............................................................................................................................. 1 2.0 BACKGROUND ............................................................................................................................... 2 3.0 EXISTING BUILDING DESCRIPTION ............................................................................................ 3 4.0 OBSERVATIONS ............................................................................................................................ 5 . 1 Trusses/Roof Framing ........................................................................................... 5 .2 Wall Bracing ........................................................................................................... 5 .3 Masonry Walls/Foundation .................................................................................... 5 5.0 STRUCTURAL ANALYSIS ............................................................................................................. 6 5.1 General ............................................................................................................................... 6 5.2 Materials ............................................................................................................................. 6 5.3 Design Loads .•.................................•..............•............................................................•..... 7 5.4 Roof Pur/ins ..................................................................................................................... 10 5.5 Truss Analysis ................................................................................................................. 11 6.0 STRUCTURAL EVALUATION OF EXISTING BUILDINGS ......................................................... 13 7.0 DISCUSSION ................................................................................................................................. 16 7.1 Structural Safety ............................................................................................................. 16 7.2 Design Loads .......••.•..........•.........................................................................................•... 16 7.3 Analysis ........................................................................................................................... 17 7.4 Code Requirements ........................................................................................................ 18 7.5 Building Condition .......................................................................................................... 19 7.6 Recommended Repairs .................................................................................................. 19 8.0 OPINION OF PROBABLE REPAIR COSTS ................................................................................. 20 9.0 SUMMARY ..................................................................................................................................... 21 10.0 APPENDICES ................................................................................................................................ 23 10.1 Appendix 'A'-Drawing List ............................................................................................ 23 10.2 Appendix 'B'-United States Patent Office-Wooden Truss for Roofs ..................•.. 23 10.3 Appendix 'C'-Photographs ........................................................................................... 23 10.4 Appendix 'D'-Wind Load 2006 OBC ............................................................................. 23 10.5 Appendix 'E'-Truss Layout. .......................................•............•..................................... 23 ii 2.0 BACKGROUND Town of Tillsonburg-Kinsmen Memorial Arena Tillsonburg Community Centre Structural Review Report Project No. 11190 February, 2012 The exact date of construction of the original Kinsmen Arena is unknown. Construction date assumed is either 1950 or 1951. There are no design drawings of the original structure. The Arena roof truss was reinforced in the 1970's. The exact date of roof truss reinforcing is unknown. There are no design drawings of the truss reinforcing. Renovations and additions to the Community Centre were completed in 2003 and 2004. The architect for this project was Stafford Haensli Architects Incorporated, Mississauga, Ontario. Drawings for this project are available to review. Relevant, reviewed drawings are listed in Appendix 'A'. Page2 Town of Tillsonburg-Kinsmen Memorial Arena Til/sonburg Community Centre Structural Review Report Project No. 11190 February, 2012 The trusses were reinforced in the early 1970's. Reinforcing consists of a steel angle across the full width of truss above the original bottom chord and additional timber web members. Web members are typically 2 x 12's (Photographs No. 7 & 8). A steel rod spans across the full width of the truss from a point on the lower sloped roof. This rod would appear to be part of the original truss (Photograph No. 8). The north wall between columns is concrete block. Columns bear on a concrete foundation above rink slab elevation on the north side. There is rod x-bracing in six bays, three at each end of the arena. The south side of the arena has spectator seating areas and joins with the new rink addition. Page4 Town of Til/sonburg-Kinsmen Memorial Arena Tillsonburg Community Centre Structural Review Report Project No. 11190 February, 2012 5.0 STRUCTURAL ANALYSIS 5.1 General A search of engineering literature on hipel trusses and potential collapse generated only one article. An article, by D. A. Taylor, in Volume 6 of the 1979, Canadian Journal of Civil Engineering, reviewed snow loading criteria on Roofs of Arena Type Buildings. Although no buildings in the article were supported by hipel trusses, two reviewed structures have the same characteristic external shape of Hipel roofs. The two structures were a hockey arena in Almonte, Ontario, which was condemned (December 1970) because of sagging of some of the roof trusses under snow load, and a hockey arena in Lakefield, Ontario, which collapsed (February 1971) under snow load. Snow loading detailed for hipel type roofs presented in the D. A. Taylor article varied slightly from Code requirements. Actual loading condition had a nominal amount of snow on the opposite side from the unbalanced snow load. The Taylor article does state: "There is no indication that Hipel roofs could not be adequately designed using the recommendations in Commentary H (1977 National Building Code) for gable roofs. However, it is probably only the checking of structural adequacy and the maintenance of existing Hipel roofs that are important, since few are now being built." Commentary H Snow Loads of the 1977 National Building Code details full and unbalanced snow loading conditions. In the 2005 and 2010 Structural Commentaries Snow Loads are covered in Commentary G. 5.2 Materials The grades of the various truss materials are not known. For our analysis we have assumed materials and their grades based on what was commonly available at the times of construction. These materials and their grades are as follows: Page6 Town of Tillsonburg-Kinsmen Memorial Arena Til/sonburg Community Centre Structural Review Report Project No. 11190 February, 2012 The January , February and March snowfall and rainfall for Tillsonburg in the 1940's is not known. The snow load based on the 1953 NBC for Tillson burg is 40 psf. If we assume the 40 psf was applicable to the 1941 NBC the upper roof snow load based on the 1941 and 1953 Codes is 40 psf. The lower roof snow load for both 1941 and 1953 is 13.4 psf. Wind loads from the 1941 NBC are as follows: Walls -20 psf 2/3 pressure 1/3 suction Roof leeward windward 9 psf < 20° slope -12 psf 20° to 30° slope (1.2 ex -36) 30° to 60° slope (0.3 ex -9) over 60° slope 9 psf Wind loads from the 1953 NBC were calculated from this equation; P = 0.00256 Ca (Ch V30)2 where Ch = ( Hh) 1f7 velocity height variation coefficient H3o shape factor coefficient velocity of wind (mph) at 30' above ground (derived from chart -90mph for Tillsonburg) For windward wall, pressure is P = 0.00256 (.5)(.855 x 90)2 = 7.6 psf Seismic load from the 1941 NBC was calculated from the equation, F = CW where C-constant = 0.02 where soilbearing > 2000 psf = 0.04 where soilbearing ~ 2000 psf w = dead load plus 1/2 times live load Seismic Load calculates to 77.3 kN (17.3k) Seismic load from the 1953 NBC is calculated using the same equation as the 1941 NBC. The factors are altered as follows: C= .15 where N = no. of storeys N + 4-1/2 W = dead load only Page 8 Town of Ti/lsonburg-Kinsmen Memorial Arena Tillsonburg Community Centre Structural Review Report Project No. 11190 February, 2012 For purposes of our analysis, the following was assumed. Site Class C -very dense soil and soft rock Importance Factor= 1 Fa= 1.0 acceleration-based site coefficient Fv = 1.0 velocity-based site coefficient SFRS (seismic force resisting system) -Timber Structure -braced or moment-resisting frames with ductile connections -limited ductility Ro = 1.5 Rd = 1.5 Based on the above the lateral earthquake force V = 180 kN (40.5 kips). The design loads used for our analysis of the trusses are the loads from the 2006 OBC. Load factors used for the limit state analysis are as follows: Dead Load -1.25 Snow Load -1.5 Wind Load -1.4 Earthquake -1.0 5.4 Roof Pur/ins The roof purlins were field measured as follows: • 2" x 6"@ 16 c/c low roof • 2" x 8" @ 16 c/c upper roof Under current snow loads, assuming No1/No2 SPF, the upper roof purlins are capable of supporting this load. The lower roof purlins, because of the roof slope, are subject to the snow load in two directions. These purlins are not capable of supporting the imposed snow load. These purlins are not capable of supporting the assumed snow load from the 1941 NBC. This partially explains the noted deflection in these members. Page 10 Town of Tillsonburg-Kinsmen Memorial Arena Tillsonburg Community Centre Structural Review Report Project No. 11190 February, 2012 Truss Bottom Chord -The lower bottom chord member at each end of the truss is overstressed. This is based on using the maximum unbraced length of the bottom chord members. Addition of lateral struts to meet these unbraced lengths is discussed under 7.3 Analysis and 7.6 Recommended Repairs. Original Steel Rods -The six original steel rods are acceptable for current imposed loads. Original Timber Web Members-The original (2) 3/4" + 2 x 10's and the (2) 2 x 8 + 2 x 10's are adequate. The original (1) 2 x 1 O's and (1) 2 x 12's are overstressed in compression. A number of these web members are acceptable in compression if the seismic load is removed. These members are adequate in tension. The overstress is typically a result of the unbraced length of the single member in compression. Steel Angle Reinforcing-The 6" x 3-1/2" angles and the 3" x 3" angles added for truss reinforcing are adequate. Timber Truss Web Reinforcing-The (2) 2 x 12's added for truss reinforcing are adequate, except the lowest member on each side. Page 12 Town of Tillsonburg-Kinsmen Memorial Arena Til/sonburg Community Centre Structural Review Report Project No. 11190 February, 2012 • there have been no changes within the past 30 years that could significantly increase the loads on the building or affect its durability, and no such changes are contemplated. 19) If these conditions are not satisfied, the evaluation should be based on the recommendations in Paragraphs 20 to 36. The original arena structure is approximately 60 years old. The reinforcing of the arena roof trusses was completed in the 1970's. It has been over 30 years since this work was completed. The arena addition which made some changes to the Kinsmen Arena structure on the east side was completed in 2004. Clause 16 cannot be satisfied without knowledge of the original design Code. Clause 18, if it is assumed the 2004 addition had minimal impact on the original structure, will apply. There are no signs of significant damage, distress or deterioration, the structural system has been checked for load transfer, the building has demonstrated satisfactory performance for over 60 years and there have been no changes to increase the loads on the building. If we assume these conditions have not been satisfied due to the additions around the original arena, we can calculate revised load factors from Commentary L to be used in our evaluation. The Reliability Level is the sum of the three indices for system behaviour, risk category and past performance. Calculation of Reliability Level Factors Index System Behaviour 2 -failure leads to collapse, likely to impact people Risk Category 2 -high Past Performance 0 -satisfactory_past _performance Reliability Level 4 Page 14 7.0 DISCUSSION 7.1 Structural Safety Town of Tillsonburg-Kinsmen Memorial Arena Til/sonburg Community Centre Structural Review Report Project No. 11190 February, 2012 A basic requirement of any engineering structure is that it does not collapse, causing death, injury or economic loss. This is a requirement that cannot be made absolute. Structures have collapsed, and even with improved technology, they will continue to do so. The risk of death from structural collapse in Ontario is very low once a structure has been completed. Structural engineers responsible for design must understand how the structure works, and this requires a fundamental knowledge of static's, dynamics, material behaviour, structural strength and ductility. Structural deficiencies encountered in timber trusses are attributable to deficiencies in the original design of the trusses combined with damage due to exposure and age. 7.2 Design Loads The current design snow load on the upper roof is most likely less than the original design load. The current design snow load on the lower roof is most likely higher than the original design load. This is because the current Code has a minimum mandatory live load for roofs. The current design wind loads on the structure are larger than the original wind design load and the wind load used when the trusses were reinforced. Part of this increase can be attributed to the change to a one in fifty year return in wind loading in the current code. The seismic design load is higher than any of the previous seismic loads. Our assumed 1941 seismic load is 77.3 kN (17.3k) and our assumed 2006 seismic load is 180.0 (40.5k). This is not an uncommon occurrence when analysing existing buildings for current seismic loads. Page 16 Town of Tillsonburg-Kinsmen Memorial Arena Til/sonburg Community Centre Structural Review Report Project No. 11190 February, 2012 Our analysis also included a review of wind and seismic loads longitudinally applied along the length of the Arena. The existing steel rod bracing on the north side is adequate for the imposed loads. The south side has had the original brace rods removed or they were never in place. This lateral force appears to be carried by some of the new columns installed with the addition and the new roof between the Kinsmen Arena and the arena addition to the south. The other option is for the existing timber columns to carry this load in bending in the direction of their weak axis. Because of the additions at the east and west ends of the Arena, the wind load is not significant on the upper portions of the Arena at the east and west ends. Under a seismic load the lack of brace rods on the south side creates a torsional load on the building. It is our opinion that lateral bracing be installed on the south side of the Arena, from the top of column level to the second level. This bracing will need to be co-ordinated with the seating and viewing areas. 7.4 Code Requirements The bottom chord of the timber trusses and the columns do not comply with the requirements of CSA 086 -Engineering Design in Wood . Minimum timber size for individual members should be 1-1/2" thick. Elements of the bottom chord and the columns are 3/4" timber. Individual members of the timber trusses should be connected with split ring and/or bolts. Without removing elements it cannot be determined if split rings were used. There are few bolts in the original truss. Most likely most connections are nailed to some extent. Nailing patterns are not known for the various members of the columns and truss chords. It cannot be established if proper nailing patterns and nail lengths were used. Compressive resistance of a built-up compression member fastened with nails can be taken as 60% of compressive strength of solid member of the same cross-sectional area. For bolts the value is 75% and for split-ring connections the value is 80%. If these reductions are applied there will be additional overstressed members of the truss (top and bottom chords). This reduction was not used in our analysis. These elements listed will never comply with the current timber design standard. Page 18 Town of Til/sonburg-Kinsmen Memorial Arena Tillsonburg Community Centre Structural Review Report Project No. 11190 February, 2012 8.0 OPINION OF PROBABLE REPAIR COSTS The probable costs for the recommended repairs are as follows. The costs are presented in February, 2012 values. Increased costs due to inflation, market conditions, etc. have not been included. These costs are our opinion of probable construction costs based on our experience and knowledge of work of this nature. This does not rule out the possibility of the final repair/replacement costs being higher or lower. The cost is very dependent on determining the exact amount of work required, and our visual review will not have included all possible repairs and/or replacements. Costs also depend on the types and methods of repair chosen. In addition, these costs will be dependent on the workload in the marketplace, additional inflationary pressures and your business relationships that may exist with potential suppliers and contractors. Architectural and engineering costs, if required, are not included . . 1 Repainting steel truss members .................................. $24,000.00 .2 Struts between truss bottom chords ............................ $18,000.00 .3 Reinforcing of lower roof purl ins a. Option 1 ........................................................... $15,000.00 b. Option 2 ........................................................... $37,500.00 .4 Replacement of missing brace rod ................................ $2,200.00 .5 South side bracing ......................................................... $6,000.00 Page 20 Town of Tillsonburg-Kinsmen Memorial Arena Tillsonburg Community Centre Structural Review Report Project No. 11190 February, 2012 Longitudinal loads, wind and seismic, are carried by brace rods on the north side and by a combination of new columns, existing timber columns and the roof of the addition on the south side. It is recommended that bracing be installed on the south side to eliminate the torsional loads created by the different longitudinal load resisting systems. Other recommended repairs are needed to extend the life of the structure and include painting of steel rods and angles of the truss and the brace rod replacement on the north side. The bottom chord and columns are constructed with 3/4" timber elements. This member thickness does not conform to the minimum thickness of the current Timber Standard. The trusses can never conform to the timber standard with these 3/4" timber elements. The observed separation between the 3/4" timber elements needs to be monitored to determine if the separation is active and ongoing. Based on our review and analysis, it is our recommendation the timber trusses and roof framing be reviewed again in three years. Page 22 Appendix 'A' - Drawing List ~~exp. Appendix 'B'- United States Patent Office - Wooden Truss for Roofs , --.14 ~FIG-.4. CD~ Z --<~ < Mr::rt ~-z -I-I -o f"1 ;p . 37 29 /4 II FIB-.·c. Flfr. 7. FI13: B. == 0 r -SA -CD ol=lo ? ""~ 0 .:::: ~ ::E Gl !21 • llo ~ 0 c.. "' • ~ ~ m -... Ill ~ ~ ~ • "' -f :0 ~ jij "' 0 U) "!! N if <D ~ h <D <D .... l\) rn ,!') -00 .:'1 0 0 CD 2 2,187,009 (see Fig, 7) the upwardly and outwardly in- clined members 28. The lower portion of the :filler conforms in contour to the lower oot•tlons of each inner lamination 13, the upper-portion 5 projecting outwardly at 29 into tile t•eceiving re- cess formed by the upper ends of the members 14 and 23 and inwardly at 811. The members 28 extend at an angle to the members 23 to :ZT as clearly indicated by dotted lines in Fig, G. lO I will now describe the arch member B extend- ing between two tl'ansversely aligned side posts A, the upper chord of the arch being formed by the pitch members C and D and the lower chord of the arched supporting members B' and B2, lo The arched members B' and B3 are spaced apart and each member comprises five lamina· tions 3 I, 32, 33, 34 and :15 but may be any num- ber to suit the span ot· strength. The outer arcl1 laminations 31 extend at tlleir 20 ends to the outside or t11e side posts A as clearly indicated in Figs. 4 and 8. The arch laminations 32 and 33 of the arch members B' and B2 fit into the slotted opening 22 of each outer post laminations 9 and I rJ so as to bear 8,gainst the end 25 of the slotted openings to be supported by the outer laminations 9 and 10. 'l'he a1'Ch lamina- tions 34 and 35 of the members B' and B2 bear at their ends against the inwa.rdly and upwardly incllned edges I lx of the inner post laminations 30 I I and 12 adjacent the uppel' ends of such edges. Between the members B' and B2 a.re filled mem- bers 36 whicll bear at their ends against the edg-e 28x of the fi'ler or centre lamination of the post A as indicated in Fig. '1. 35 Note.-This arch which is the supporting· stnlc- ture for the roof which goes on top of it, consists of the lower aroh-c11ord and the upper chord connected by angular and vertical strain mem- bers which may be in tension or compression. 40 I will now describe the roof supporting struc- ture. 3'f and 38 are members forming the lower sec- tion of tile upper chord C which extend at their lower ends at each side of the filled portion 29 45 of the post and fit between tile outer post lamina·· tions 9 and ! D and a1·e che.mfered .off at 3Bx so as to rest on the upper ends of the vertical mem- bers 23. 3!l and 4!1 are members forming the upper section of the upper chord D (see Fig, 2) 50· in a line with the members 37 and 31l of the lower section of the upper chord which they abut to form the roof hip and at their upper ends abut together to form the roof ridge, The members 37 and 33 of the upper chord 55 are supported on the arch B by the t1'Uss work 3 I, the members forming which, at their upper ends, extend between ti1:e members 37 and 39 or the Iowe1· section of the uppet· chord, and at their lower ends between the memberf.l B' and B2 60 of the lower chord of the arch B. The filler pieces 36 extend between the lower ends of the lower chord members and simfl.ar pieces 35x between the lower ends of the upper chord members. U is truss worl:: similarly sup- 65 porting the upper section or upper chct·d D upon tl1e arch B. At each hip when the arch is constructed with a hip and at the ridge of the roof, the ends of the upper and lower pitch chords are supported 10 on the arch by parallel members 43 and 44 spaced apart to permit the passage of a bolt 115 which extends at its upper end through a casting 4~ and at its lower end between the members B' and B2 of the arch and through a washer 47 and 75 sectU'ing nut 48. The abutting ends of the upper chord members are connected together by the fish plates 48x. The lower end is laminated and the lower fish plate is above the lower chord as a reinforcing member only and is not fastened to the lower chord but goes on each side of the two 5 vertical membeJ.'S 43 and 44. 49 is a tension mem- ber extending transversely of the building and secured at the ends on the blocks 50 seaured to the lower section c of the upper chord, the ten- sion member·extending between the members B' 10 and B2 of the arch e.nd the members 39 and 40 of the lower section of the upper ChOl'd, 28° are bolts extending through the centre post lamina- tion to connect the ends of the arch B and chord C together. 15 By this means the tension member 49 forms fulcrum points at its ends !Ol' the lower members C hPld togethel' by the tension member 49, so that the load.on the arch members above the fulcrum point tends to swing the e,rch members below the 20 fulcrum point on boti1. sides of the building a1·ound the fulcrum point and acts as a lever tending to ca1·ry the lower end of the arch and arch post inward. By this means lateral pressure at the foot of the arch of the building is counteracted, 25 and in the case of dead and live loads, the weight of the load exerting excessive lateral strai!1 on the post members tenditlg to collapse the building is compensated for by the inward pressure exerted at the foot of the post by reason of the leverage 30 exerted by the load above tile fulcrum on tile members of the a1·ch below the fulcrum point. The post construction hereinbefore described takes care of the different load reactions set up in the truss whereby they are carried finally in 35 an almost vertical direction to the fcoting 0!1 which they stand. The t\VO upper sections of i:l1!l truss,-that is the upper pitch members and the parts on which they are carried, have a key stone action on the lower sections of the truss, that is 4.0 the lower section of the truss and the parts on which they are carried, producing a lever eetlon in such lower sections and operate over the point whet·e the tension member cuts the outer chord of the arch fot·med by the members of the lower 411 pitch .. This lever action depends on the dead anc1livc load to some extent but is controlled by the p1tch and length of the upper chores of the r,rch formed by the members in. the upper section of 50 th-e arch. The use of a tension member or l'Od pa.sr.ed through and extending between the opposing lower section of the axch to fflrm a fulcrum at the proper point Will, when thn. upper section of 55 the arch and its opposing pitch members are in place, react on the ends of t.he llOr.ts a.l·cund such fulcrum in such a way e.s to practically eliminate lateral pressure at the point of cont.act between the foot of the post and its found?.t!on. 6o The angle and length of the upper chm·d, !ts ))itch, and members must bear a propel.' relation to the same in the lower chord, its pitch and members together with the proper location of the tension member at the fulcrum point to produce 65 the balance condition of reaction in the truss loads for the proper functir.ning of the structure so that it will not ail under dead or live loads. It will be noted that the seat:; 52 for the spec- tators are ahnost entirely within the line of sup-'TO porting posts so that a clear, U.'linterrupted view will be afforded. What I claim as my invention is: 1. In a building construction as desClilled, the combination \vith the opposing side supports of a 75 Appendix 'C'- Photographs Photograph No. 3 Photograph No. 4 Appendix 'C' to Kinsmen Memorial Arena Structural Review Report Project No. 11190 February, 2012 Page C2 Photograph No. 7 Photograph No. 8 Appendix 'C' to Kinsmen Memorial Arena Structural Review Report Project No. 11190 February, 2012 Page C4 Photograph No. 11 Photograph No. 12 Appendix 'C' to Kinsmen Memorial Arena Structural Review Report Project No. 11190 February, 2012 Page C6 Photograph No. 15 Photograph No. 16 Appendix 'C' to Kinsmen Memorial Arena Structural Review Report Project No. 11190 February, 2012 Page ca Photograph No. 19 Photograph No. 20 Appendix 'C' to Kinsmen Memorial Arena Structural Review Report Project No. 11190 February, 2012 Page C10 Photograph No. 23 Photograph No. 24 Appendix 'C' to Kinsmen Memorial Arena Structural Review Report Project No. 11190 February, 2012 Page C12 Photograph No. 27 Photograph No. 28 Appendix 'C' to Kinsmen Memorial Arena Structural Review Report Project No. 11190 February, 2012 Page C14 1.05 kPa 21.9 p.s.f. 1.3 kPa 27.2 p.s.f. Seal -0.7 kPa INTERIOR FRAME Nt£A -14.6 p.s.f. -0.9 kPa -18.8 p.s.f. ENDFRAMEAREA WIND LOAD 2006 O.B.C. exp Services Inc. t: 905.525.60691 f: 905.528.7310 499 King Street East, Suite 200 Hamilton, ON LBN 1E1 -:;:.. • l-=-:----11_1a_o __ --t el, ex p Project Number : Dote : Canada www.axp.com Project Title :KINSMEN MEMORIAL ARENA STRUCTURAL REVIEW REPORT TILLSONBURG, ONTARIO Drawing Title :WIND LOAD DIAGRAM 2006 O.B.C FEB./2012 Drown by : MS Drawing Number S-1 Rev. y exp 499 King Street East, Suite 200 Hamilton, Ontario =t--·f> X Project 11190 Wednesday February 15 2012, 1:31pm Kinsmen Arena Fllmuoe: ~\2011\1 1190 KDumm MmHril1 Arena Structural ADalyais Tilsonbmi~ Fnlden\Struc'SP'mme\TIU!!S.m. Description: Truss Engineer: EHC S-FRAME Enterprise Version 9.02 ©Copyright 1995-2009, Softek Services Ltd. PRS12-08 Kinsmen Memorial Roof Structural Report DATE: April 10th, 2012 TO: Kelley Coulter, CAO FROM: Janet McCurdy, Acting Director of Parks and Recreation Services SUBJECT: Kinsmen Memorial Arena Roof Structural Report RECOMMENDATIONS "RESOLVE THAT Council receives report PRS12-08 Results of the Kinsmen Memorial Roof Structural Report. FURTHER RESOLVE THAT Council supports the recommended repairs and staff are directed to the complete the work in 2012 working within the 2012 Capital budget of $39,600.00. PURPOSE Council supports the recommended repairs and staff be directed to complete the work in 2012. HISTORY & DISCUSSION Exp was retained by the Town of Tillson burg to complete a structural review of the roof structure of the Kinsmen Memorial Arena at the Tillson burg Community Centre, 45 Hardy Avenue, Tillsonburg, Ontario. The review was to satisfy the guidelines outlined by the Ontario Ministry of Labour including: • The load limits of a floor, roof or temporary work or part of a building structure or temporary work • That a floor, roof or temporary work is capable of supporting or withstanding the loads being applied to it or likely to be applied to it. • That a floor, roof or temporary work, or part of a building, structure or temporary work is capable of supporting or withstanding all loads to which it may be subject T/LLSONBURG BUSINESS IMPROVEMENT AREA BOARD OF MANAGEMENT Minutes Carriage Hall, Tilllsonburg Monday March 26, 2012 -7:00 p.m. 1. CALL TO ORDER The meeting was called to order by Chair, J. Kirkland at 7:04 p.m. Present: J. Kirkland , V. Armstrong, C. Lamers, D. Sinden, J. Mcintyre, C. Tomico, K. McDonald, C. Jezovnik Regrets: J. Lessif, B. McKay, K. Coulter, K. West, C. Panshow, 2. DISCLOSURE OF PECUNIARY INTEREST OF THE GENERAL NATURE THEREOF-none 3. ADOPTION OF AGENDA Moved C. Lamers Seconded by D. Sinden AND RESOLVED THAT THE AGENDA OF March 26,2012 be adopted as written. "Carried" 4. Delegations -none 5. MINUTES & BUSINESS ARISING OUT OF THE MINUTES Minutes of the Board of Management meeting held on January 30, 2012. Moved by D. Sinden Seconded by C. Lamers AND RESOLVED THAT THE MINUTES OF January 30, 2012 be adopted as written. "Carried" 6. OTHER BUSINESS a) Beautifications -V. Armstrong Florals-have been ordered from Eisings in Simcoe, they are expert in outdoor florals for the Downtown BIA's. No reply from local suppliers. Containers have been delivered for planting. Collaborating with both companies including, Amethyst Horticulture, that we purchased the new floral baskets from last year. Last year's florals were not what we had hoped to have. Recycling Containers-3 more ordered and installed. Moved by C. Lamers Seconded by J. Mcintyre AND RESOLVED THAT Cedric Tomico represent the Tillsonburg BIA on the Town's Development Committee. "Carried" Cedric has also volunteered to sit on the Ad Hoc Committee for Waste Removal in the Town of Tillsonburg. Follow Ups: From August 2011 -December 2011 • Why haven't the banners been phased out-D. Sam is • Donation to Goderich -not going forward with this donation • Membership to IDA-M. Renaud-www.ida-downtown.org • Festival of Music-banners for this year-V. Armstrong to ask them if they are proceeding with banners this year • Adoption of Town Policy-M. Renaud • Business Directory-V. Armstrong 7. TREASURER'S REPORT K. McDonald has officially tendered her resignation as Treasurer of the Tillsonburg BIA on March 26, 2012. K. McDonald stated that -The 1st installment has come in from the Town for 2012 -She wouldn't recommend doing the Turtlefest Finances through the BIA account again-it is too confusing and the time between deposits and withdrawals is lengthy. -V. Armstrong and K. McDonald suggested that we should re- evaluate the value of BIA Bucks. They take a lot of time and many merchants don't participate. The Tillsonburg Town Centre is having fraudulent activity with their Gift Certificate Cheques. We utilized the same format for our BIA Bucks. This could be an issue in the future. V. Armstrong was asked to order new cheques. J. Kirkland suggested that Terry Pond could assist Virginia Armstrong in doing the Treasurer's position until the AGM. Moved by C. Tomico Seconded by D. Sinden AND RESOLVED TO appoint Terry Pond as Treasurer's assistant interim for preparing finance reports until the 2012 AGM at which time we would designate a Treasurer. "Carried" The Treasurer's Report was presented by K. McDonald. QUAL TIY OF LIFE Tuesday, Januarv 10. 2012 MINUTES Present Brad LeMaich, Vice Chair Bob McCormick Donald Baxter Marty Klein, Councilor Catherine Burke Janet McCurdy, Acting Director of Community Service/Community Centre/Program Manager Donna Burditt , Program Co-Ordinator Susie Wray, Program Co-Ordinator Regrets: Scott Mclean, Chair 1. APPROVAL OF AGENDA & MINUTES MOTION to accept the agenda as distributed. Moved M. Klein, and seconded by D. Baxter. CARRIED. MOTION to accept the minutes of November 15, 2011as distributed. Moved by D. Baxter, and seconded by B. McCormick. CARRIED. 2. DISCLOSURE OF PECUNIARY INTEREST None declared. 7. INFORMATION ITEMS None. 8. ADJOURNAMENT MOTION to adjourn at 7:40 p.m. Moved by D. Baxter, and seconded by B. McCormick. CARRIED. Next Meeting: Tuesday, March 6, 2012 7:00p.m. Accessibility Advisory Committee Minutes from the meeting of February 28, 2012 In Attendance: Donna Wilson, Councillor Getty, Mike Cerna, Michael Kadey, Helen Lamos-Parker Also Present: Ronald Bowes, Janice Johnson, Interpreter, Canadian Hearing Society, Kathleen Musselman, By-Law Enforcement Officer 1) Meeting called to order by Donna Wilson at 3:00 2) Approval of Agenda Moved by: Michael Kadey Seconded by: Helen Lamas-Parker And Resolve that the agenda for the meeting of February 28, 2012 be adopted. "Carried" 3) Adoption of Minutes from previous meeting Moved by: Mike Cerna Seconded by: Michael Kadey Resolve that the minutes of December 15, 2011 be approved. "Carried" 4) Disclosure of Pecuniary Interest: none were disclosed 5) Ronald Bowes with interpreter Janice Johnson, Interpreter, Canadian Hearing Society • Mr. Bowes explained the difficulties he experiences in doing business in Tillsonburg as a deaf person. • His difficulties are due to the lack of understanding of deaf people as well as the lack of persons who can speak in sign language. • Mr. Bowes was given a contact at the Livingston Centre, Candy Matthews, who had indicated that she could possibly be of assistance to Mr. Bowes with various issues dealing with his disability. • The Committee also offered to contact the various service groups within Tillson burg to determine if they have any programs that would be of assistance to Mr. Bowes. • Staff to provide the committee with a report regarding the outcome. 6) Tillsonburg 2012 Accessibility Plan • Council passed the Accessibility Plan at their meeting on January 23, 2012. • The committee reviewed the plan and recognized that there will be changes to the plan in 2012. LONG POINT REGION CONSERVATION AUTHORITY BOARD OF DIRECTORS-MINUTES ANNUAL GENERAL MEETING -FEBRUARY 24, 2012 (as approved at the Board of Directors meeting held April 4, 2012) Members in attendance: L. Bartlett, D. Beres, R. Chambers, B. Chanyi, M. Columbus, R. Geysens, C. Grice, R. Sackrider and D. Travale. Staff in attendance: C. Evanitski, D. Holmes, J. Robertson, H. Surette, J. Maxwell, and D. Mclachlan. Guests: M. Betik, KPMG Regrets: E. Ketchabaw. The LPRCA Chair called the meeting to order at 1:30pm Friday, February 241h, 2012 in the LPRCA Boardroom. WELCOME Chairman, R. Geysens, welcomed everyone to the Long Point Region Conservation Authority's 2012 Annual General Meeting. DISCLOSURES OF INTEREST None recorded. ADDITIONAL AGENDA ITEMS None recorded. MINUTES OF PREVIOUS MEETINGS MOTION A-30 moved: R. Chambers seconded: C. Grice THAT the minutes of the LPRCA Board of Directors regular meeting held February 15t, 2012, and the Mid-Month Development Applications emailed February tdh, 2012 be adopted as circulated. CARRIED INTRODUCTIONS The municipal and provincial partners were introduced as were the guests from neighbouring conservation authorities. C. Ashbaugh, Chair of the Source Water Protection Committee, reviewed the work of the Committee and thanked the representatives and staff from LPRCA for their contributions. FULL AUTHORITY COMMIITEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale - 1 - MOTIONA-34 moved by: R. Chambers seconded: R. Sackrider That the LPRCA Board of Directors approves the Chair, Vice-Chair, General Manager and Manager of Corporate Services as designated signing officers for Authority business for the year 20 12. CARRIED MOTION A-35 moved by: R. Sackrider seconded: B. Chanyi That the LRPCA Board of Directors, pursuant to Section 26 (2) and 27 (2&3) of The Conservation Authorities Act RSO 1990, Chapter 27, designate all Member Municipalities as Benefiting Municipalities for the Administration, Capital and Operations Costs in the same proportion that the current value assessment of the whole Municipality or part thereof bears to the total assessment of the whole area under the jurisdiction of the Authority. CARRIED MOTION A-36 moved by: D. Travale seconded: R. Sackrider That the LPRCA Board of Directors authorizes all members appointed to the Lee Brown Committee from the Community at Large be deemed to be Authority members for the purpose of receiving remuneration for their services on the same basis as regular members of the Authority for 2012. CARRIED MOTION A-37 moved by: D. Travale seconded: B. Chanyi That the LPRCA Board of Directors designates the Authority Chairman as the Authority's representative to Conservation Ontario (CO), with the Vice-Chairman designated as alternate, and further that the General Manager be directed to participate on appropriate committees of CO, and be authorized to vote in the absence of the designated representatives. CARRIED AUDIT COMMITTEE R. Geysens introduced D. Beres, Chair of the Audit Committee. MOTION A-38 moved by: L. Bartlett seconded: M. Columbus THAT the minutes of the LPRCA Audit Committee's meeting held February 1ffh, 2012 be adopted as circulated. FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale -3- KEYNOTE SPEAKER Brian Craig was a Senior Science Advisor with Environment Canada's Ecological Monitoring and Assessment Network. He recently retired from Parks Canada as a Landscape Ecologist and Project Manager, and holds directorships with the Canadian Biosphere Reserves Association, the Carolinian Canada Coalition and the Long Point World Biosphere Reserve Foundation. Mr. Craig reviewed the 2006 State of Point Pelee report detailing the changes and causes of erosion there over the last 50 years. Current projections estimate that 432 acres will be lost at Point Pelee over the next 50 years. His presentation reflected the relevance of his work at Point Pelee to what it potentially could mean for the Long Point Region watershed. The Chairman acknowledged the contributions of all staff to the organization and then adjourned the meeting at 2:30pm and invited everyone to enjoy the refreshments. Roger Geysens Chairman Dana Mclachlan Administrative Assistant FULL AUTHORITY COMMITIEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale -5- April16, 2012 Mayor & Members of Council Town of Tlllsonburg 200 Broadway, Suite 204 Tillsonburg, ON N4G 5A7 The Corporation of the Town of Tillson burg RE: CULTURAL ADVISORY BOARD RESOLUTIONS RE CREATION OF SUBCOMMmEES At their February 29, 2012 meeting, the Cultural Advisory Board passed the following resolutions: 11That the Tillsonburg Turtlefest Committee be recommended to Council for approval as an ad-hoc committee under the Cultural Advisory Board for the purposes of coordinating community wide participation in the 2012 Turtlefest and that minutes be circulated to the Cultural Advisory Board for information purposes11; 11Th at the Country Christmas Committee be recommended to Council for approval as an ad-hoc committee under the Cultural Advisory Board for the purposes of coordinating community wide participation in the 2012 Country Christmas Festival and that minutes be circulated to the Cultural Advisory Board for information purposeS11i 11Th at the 2012 Air Show Committee be recommended to Council for approval as an ad- hoc committee under the Cultural Advisory Board for the purposes of coordinating community wide participation in a bi-annual air show as well as related events and that minutes be circulated to the Cultural Advisory Board for information purposes11; and, 11Th at the Canada Day Festival of Music Committee be recommended to Council for approval as an ad-hoc committee under the Cultural Advisory Board for the purposes of coordinating the 2012 Canada Day and Festival of Music activities and that minutes be circulated to the Cultural Advisory Board for information purposes11• Two of the above committees (Country Christmas and Festival of Music) are longstanding committees in the Town of Tillson burg that have operated for a number of years to maintain and grow various cultural tourism events and Initiatives. Two of the Committees (Turtlefest and the Air Show) are new committees with Turtlefest being In Its second year of planning and the Air Show Committee being in its first year of planning. CORPORATE OFFICES 200 Broadway, TIIIsonburg, ON N4G 5A7 Tel: (519) 688-3009 Fax: (519) 842-9431 www.tillsonburg.ca l.'illsonburg District Memorial Hospital Volunteer Association 167 Rolph Street February 27, 2012 Tillsonburg Town Council 200 Broadway, Tillsonburg, Onl, N4G5A7 Tillsonburg, Ontario N4G3Y9 Dear Mayor Lessif & Tillsonburg Town Councilllors: The Tillsonburg District Memorial Hospital Volunteer Association is now planning for the 3J'h annual Extravaganza sale, which will be held on Saturday, September 8, 2012, at the Tillsonburg Special Events Centre. At this time, the Volunteer Association respectively requests the same rental rates for the Events Centre as were given to us last year. Last year's Extravaganza raised over $40,000 which has been applied towards our pledge of $100,000 for the purchase a Digital Mammography unit in the hospital. There were over 290 dedicated volunteers who contributed over 7,000 hours to sort, clean, display, and sell the huge number of items donated by local people. We also had the support of many businesses in the town to create an event that drew over 6,000 customers to the event. Extravaganza benefits not only the hospital but also the residents of Tillson burg and the surrounding area. We have booked the following dates for the Centre, with the Facility Coordinator. Laurie Monk: Depot Days~ Wednesday, August 15, 22, 29, and September 5, 9:00a.m. to 6:00p.m. Saturday, August18 & 25, 9:00a.m. to 12:00 noon Monday, August 27, 9:00a.m. to 6:00pm and September 10, 9:00a.m. to 5:00p.m. Tuesday, August 28 & September 4, 9:00a.m. to 6:00 p.m. Thursday, August 30, 9:00 a.m. to 6:00 p.m. and September 6, · 9:00 a.m. to 9:00 p.m. Friday, August 31, 9:00a.m. to 6:00p.m. and September 7, 9:00a.m. to 5:00p.m. Sale Day ~ Saturday, September 8, 9:00 a.m. to 5:00p.m. ~ Hall & Boardroom. We appreciate your consideration of this request and look forward to your reply. If there are any questions, please contact Jean Girvin 519-842~5495 or John Haldane 519~842-3611. With our sincere regards, venor, TDMH Volunteer Association Office of the Town Oerk 'I'm.EPHONE 905-468-3266 FACSIMILE 905-468-2959 April13, 2012 Premier of Ontario Legislative Building Queen's Park Toronto ON M7A 1A1 Attention: The Honourable Dalton McGuinty Dear Honourable Sir: Re: Support City of Kingston's Resolution Regarding Provincial Payment·in·Lieu of Taxes 1593 FoUR MILE CREEK. RoAD P.O. Box 100 VIRGIL, ONTARIO LOS lTO Please be advised that the Council of the Corporation of the Town of Niagara-on-the-Lake at their regular meeting held Monday, March 26, 2012 supported the City of Kingston's resolution calling on the government of the province of Ontario to include in the budget now being prepared an increase to the payment in lieu of taxes; and to meet with the host municipalities for the purpose of reviewing the basis for payments in lieu of taxes, and determining a stable foundation going forward for those payments that meets associated costs prior to the 2013 budget cycle. On behalf of the Council of the Corporation of the Town of Niagara-on-the- Lake, thank you for your attention to this request. We look forward to a favourable response Yours truly, Holly Dowd Town Clerk Encl. copy: City of Kingston The Honourable Dwight Duncan, Minister of Finance The Honourable John Gerretsen MPP Kingston.and Islands The Large Urban Mayors Caucus of Ontario (LUMCO) The Eastern Ontario Mayors Committee (EOMC) The Association of Municipalities of Ontario {AMO) First Capital of Upper Canada • 1792 ~ I I I I I April 51 2012 John Bolognone City Clerk City of Kingston 216 Ontario Street Kingston, ON K7L 2Z3 Dear Mr. Bolognone: Re: Increase in Provincial Payment-in-Lieu of Taxes RECEIVED APR 1 6 2012 At its meeting of March 26th, 2012, Council of the Municipality of Meaford passed the following resolution: WHEREAS in 1970 the rate of provincial payments in lieu of t~xes for universities was arbitrarily set at $25 per full time student; and WHEREAS in 1973 that was doubled to $50 per student and the payment was expanded to include· hospitals and provincial correctional institutions; and WHEREAS in 1987 that rate was increased by 50%, still without apparent justification, to $75 per student and bed; and WHEREAS that rate has remained constant since that time despite the fact that inflation would in 2012 require an afmost doubling the payment ($146); and WHEREAS at least sixty-fwe communities have called for an increase in payments; and WHEREAS heads of universities are supporting that call; and WHEREAS Premier McGuinty has looked to the municipalities of the province to be the economic engine of Ontario; and WHEREAS the payments in lieu of taxes do not meet the actual costs of municipalities to provide the necessary services for the various institutions, thus placing an unfair tax burden on their property tax payers, thereby jeopardizing a municipality's ability to meet infrastructure demands, and consequently weakening their ability to act as economic engines; THEREFORE BE IT RESOLVED THJt T the Municipality of Meaford calls on the government of the Province of Ontario to include in the budget now being prepared an increase to the payments in , lieu of taxes; and THAT the Municipality of Meaford calls on the Province of Ontario· to meet with the host municipalities for the purpose of reviewing the basis for payments in lieu of taxes, and determining a stable foundation going forward for those payments that meets associated costs prior to the 2013 budget cycle; and THAT copies of this motion be sent to: the Premier Dalton McGuinty; the Honourable Dwigh,t Duncan, Minister of Finance; Bill Walker, MPP for Bruce-Grey-Owen Sound; all Ontario municipalities with any of . hospitals, post secondary Institutions or provincial correctional institutions; Ontario Small Urban Municipalities (OSUM) and the Association of Municipalities of Ontario (AMO). www.~neaford.ca 21 TROWBRIDGE ST WEST'-MEAFORD ON-N4L 1A1-TEL 519-538-1060 FAX 519-538-1556 I I ~- THE CORPORATION OF THE TOWN OF TILLSON BURG BY-lAW NUMBER 3611 A BY-LAW to authorize the Corporation of the Town of Tillsonburg to enter into a Transfer Release & Abandonment of Easement and a Transfer of Easement with the Corporation of the Municipality of Bayham. WHEREAS the Corporation of the Village of Port Burwell, now by amalgamation, the Corporation of the Municipality of Bayham and the Corporation of the Town of Tillsonburg entered into an easement for the purpose of investigating the operation of a pipeline across the former Canadian pacific, Port Burwell Subdivision, Railway, known as Otter Valley Utility Corridor and Recreation Trail; AND WHEREAS the Corporation of the Municipality of Bayham has requested a release and abandonment of the easement in order to facilitate the addition to the Elgin Military Museum and the location of the Objiwa Submarine; AND WHEREAS it is deemed necessary to release and abandon the previous easement and enter into a replacement transfer easement to accommodate a possible pipeline across the former Canadian pacific, Port Burwell Subdivision, Railway, known as Otter Valley Utility Corridor and Recreation Trail; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1. That the Corporation of the Town of Tillsonburg and the Corporation of the Municipality of Bayham jointly enter into a Transfer Release & Abandonment of the previous easement, attached as Schedule 'A', is hereby approved. 2. That the Corporation of the Town of Tillsonburg and the Corporation of the Municipality of Bayham jointly enter into a Transfer Easement with the Corporation of the Municipality of Bayham to accommodate a possible future pipeline across those lands, attached as Schedule 'B', is hereby approved. 3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of The Corporation of the Town of Tillson burg. 4. This By-Law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS 23'd DAY OF April, 2012. READ A THIRD AND FINAL TIME AND PASSED THIS 23'd DAY OF April, 2012. Mayor-John Lessif Clerk-Donna Wilson Sc..-k~!vl~L lAI . LRO #-11 Transfer Release & Abandonment This document has not been submitted and maf"be incomplete. In preparation on ~012 02 17 yyyy mm dd [Properties 35323-0128 LT Interest/Estate Fee Simple PIN Descrlptlon PT LT 16 W/S ROBINSON ST Pl12 BAYHAM REAR TO OTTER CREEK; PT LT 17 W/S ROBINSON ST Pl12 REAR TO OTTER CREEK; L T 24 W/S ROBINSON ST, 25 WIS ROBINSON ST PL 12 BAYHAM; PT LT 18 W/S ROBINSON ST, 19 W/S ROBINSON ST, 20 W/S ROBINSON ST, 21 W/S ROBINSON ST. 22 W/S ROBINSON ST, 23 W/S ROBINSON ST. 21 E/S HOWARD ST, 22 EIS HOWARD ST, 23 EIS HOWARD ST, 24 EIS HOWARD ST, 25 EIS HOWARD ST PL 12 BAYHAM PT LT 18 W/S ROBINSON ST Pl12 BAYHAM REAR TO OTTER CREEK, PT LT 19 W/S ROBINSON ST Pl12 BAYHAM REAR TO OTTER CREEK, PT LT 20 W/S ROBINSON ST Pl12 BAYHAM REAR TO OTTER CREEK; PT PITT ST Pl12 BAYHAM (CLOSED BY BM24979); PT RDAL FOR WATERLOO ST PL 12 BAYHAM (CLOSED); PT RDAL FOR WELLINGTON STBAYHAM (CLOSED BY BM17331); PTLT 11 CON 1 BAYHAM PT 1 & 211R6474; SIT E378035; BAYHAM . Address PORT BURWELL (Consideration Consideration $ 2.00 ( Transferor(s) The transferor(s) hereby transfers, releases and abandons the easement to the transferee(s}. Name THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Acting as a· company Address for Service 9344 Plank Road POBox 160 · Straffordville, Ontario NOJ 1YO I, Paul Ens, Mayor and I, lynda Millard, Clerk, have the authority to bind the corporation. This document is not authorized under Power of Attomey by this party. Name THE CORPORATION OF THE TOWN OF TILLSONBURG Acting as a company Address for Service 200 Broadway, 2nd Floor Suite 204 Tillsonburg, Ontario N4G 5A7 I, have the authority to bind the corporation. This document is not authorized under Power of Attomey by this party. ( Transferee(s) Name THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Acting as a company Address for Service 9344 Plank Road POBox 160 Straffordville, Ontario NOJ 1YO ( StatementS Schedule: See Schedules This document relates to registration no.(s}378035 (Calculated Taxes Provincial Land Transfer Tax $0.00 ·Capacity Share at 12:25 Page 1 of 1 LAND TRANSFER TAX STATEMENTS In the matter of the conveyance of: 35323-0128 PT LT 16 W/S RoBINSON ST PL 12 BAYHAM REAR TO OTTER CREEK: PT LT 17 W/S ROBINSON ST PL 12 REAR TO OTTER CREEK; L T 24 W/S ROBINSON ST, 25 W/S ROBINSON ST PL 12 BAYHAM; PT LT 16 W/S ROBINSON ST, 19 W/S ROBINSON ST, 20 W/S ROBINSON ST, 21 W/S ROBINSON ST, 22 W/S ROBINSON ST, 23 W/S ROBINSON ST, 21 E/S HOWARD ST, 22 E/S HOWARD ST, 23 E/S HOWARD ST, 24 E/S HOWARD ST, 25 E/S HOWARD ST PL 12 BAYHAM PT LT 16 W/S ROBINSON ST PL 12 BAYHAM REAR TO OTTER CREEK, PT LT 19 W/S ROBINSON ST PL 12 BAYHAM REAR TO OTTER CREEK, PT LT 20 W/S ROBINSON ST PL 12 BAYHAM REAR TO OTTER CREEK: PT PITT ST PL 12 BAYHAM (CLOSED BY BM24979); PT RDAL FOR WATERLOO ST PL12 BAYHAM (CLOSED): PT RDAL FOR WELLINGTON ST BAYHAM (CLOSED BYBM17331); PTLT 11 CON 1.BAYHAM PT 1 &211R6474; SIT E378035; BA YHAM BY: THE CORPORATION OF' THE MUNICIPALITY OF BAYHAM THE CORPORATION OF THE TOWN OF TILLSONBURG TO: THE CORPORATION OF THE MUNICIPALITY OF BAYHAM %(all PINs) 1. BARRY R. SCOTT lam 0 (a) A person in trust for whom the land conveyed In the above-described conveyance Is being coriveyed; 0 (b) A trustee named In the above-described conveyance to whOm the land is being conveyed; 0 (c) A transferee named in the above-described conveyance; 0 (d) The authorized agent or solicitor acting In this transaction for THE CORPORATION OF THE MUNICIPALITY OF BAYHAM described In paragraph(s) (C) above. 0 (e) The President, Vice-President, Manager, Secretary, Director, or Treasurer authorized to act for __ described in paragraph(s) U above. 0 (f) A transferee described in paragraph ( ) and am making these statements on my own behalf and on behalf of __ who is my spouse described In paragraph U and as !?UCh, I have personal knowledge of the facts herein deposed to. 3. The total consideration for this transaction Is allocated a5 follows: (a) Monies paid or to be paid in cash 4. (b) Mortgages (I) assumed (show principal and interest to be credited against purchase price) (li) Given Back to Vendor (c) Proper!~ transferred in exchange (detail below) (d) Fair market value of the land(s} (e) Liens, legacies, annuitfes and ma.lntenance charges to which transfer Is subject (f) Other valuable consideration subject to land transfer tax (detail below) (g) Value of land, building, fixtures and goodwill subject to land transfer tax (total of (a} to (f)) (h) VALUE OF ALL CHATTELS -Items of tangible personal property (i) Other considerations for transaction not Included in {g) or (h) above (j} Total consideration Explanation for nominal considerations: o) Transfer of easement onight of way for no consideration. PROPERTY Information Record. A. Nature of Instrument: B. Property(s): C. Address for Service: Transfer Release & Abandonment LRO 11 Registration No. PIN 35323-0128 Address 9344 Plank Road PO Box 160 Straffordville, Ontario NOJ 1YO PORT BURWELL D. (i) Last Conveyance{s): PIN 35323 -0128 Registration No. Date: Assessment Roll No (II) Legal Description for Property Conveyed : Same as in last conveyance? Yes ~ No 0 Not known 0 2.00 0.00 0.00 0.00 0.00 0.00 0.00 2.00 0.00 0.00 2.00 SCHEDULE "A" Pursuant to an Order of the Minister of Municipal Affairs and Housing made under The M·unicipal Act, a copy of which is registered as lnstrum~nt No. CT78712, the Village of Port Burwell, by amalgamation, became The Corporation of the Municipality of Bayham. . .Sc..--~~chAe_ \. B 1 LRO # 11 Transfer Easement In preparation on 2012 03 13 at 15:57 This document has not been submitted and may be incomplete. I Properlies PIN 35323-0128 LT Interest/Estate Easement Description PT LT 16 WIS ROBINSON ST PL 12 BAYHAM REAR TO OTTER CREEK; PT LT 17 W/S ROBINSON ST PL12. BAYHAM REAR TO OTTER CREEK; PT LT 18 W/S ROBINSON ST, 19 W/S ROBINSON ST, 20 W/S ROBINSON ST, 21 El S HOWARD ST, 22 EIS HOWARD ST, 23 EIS HOWARD ST, 24 E/S HOWARD ST, 25 EIS HOWARD ST PL 12 BAYHAM; PT PITT ST Pl12 BAYHAM (CLOSED BY BM24979); PT RDAL FOR WATERLOO ST PL 12 BAVHAM (CLOSED); PT RDAL FOR WELLINGTON ST BAYHAM (CLOSED BY BM17331); PT LT 11 CON 1 BAVHAM;ALL BEING PTS 1, 2 & 311R-9456; BAVHAM Address PORT BURWELL (Consideration Consideration $ 2.00 ( Transferor(s) The 1ransferor(s) hereby transfers tl!e easement to the transferee(s). Name THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Acting as a company Address tor Service 9344 Plank Road . PO Bopx160 Stratfordville, Ontario NOJ 1YO . I, Paul Ens, Mayor and I, Lynda Millard, Clerit, have the authority to bind the corporation. This document is not authorized under Power of Attorney by this party. I Transferee(s) Name THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Acting as a company Address for Service 9344 Plank Road PO Bopx160 . · Stratfordville, Ontario NOJ 1YO Name THE CORPORATION OF THE TOWN OF TlLLSONBURG Acting as a company Address for Service 200 Broadway, 2nd Floor Suite 204 { Statements Schedule: (Calculated Taxes Tillsonburg, Ontario N4G5A7 Provincial Land Transfer Tax $0.00 Capacity yyyy mm dd Page 1 of 1 ~ Add Easement Share -----------------------------~------·- LAND TRANSFER TAX STATEMENTS In the matter of the conveyance of: 35323-0128 PT LT-16 W/S ROBINSON ST PL 12 BAYHAM REAR TO OTTER CREEK; PT LT BY: TO: . 17 W/S ROBINSON ST PL 12 BAYHAM REAR TO OTTER CREEK; PT L T 18 W/S ROBINSON ST, 19 W/S ROBINSON ST, 20 W/S ROBINSON ST, 21 E/ S HOWARD ST, 22 EIS HOWARD ST, 23 EIS HOWARD ST, 24 EIS HOWARD ST, 25 EIS HOWI\RD ST PL 12 BAYHAM; PT PITT ST PL 12 BAYHAM (CLOSED BY BM24979); PT RDAL FOR WATERLOO ST PL 12 BAYHAM (CLOSED); PT RDAL FOR WELLINGTON STBAYHAM (CLOSED BY BM17331); PTLT 11 CON.1 BAYHAM; ALL BEING PTS 1, 2 & 3 11 R-9456; BAYHAM THE CORPORATION OF THE MUNICIPALITY OF .BAYHAM THE CORPORATION OF THE MUNICIPALITY OF BAYHAM THE CORPORATION OF THE TOWN OF TILLSONBURG %(all PINs) %(all PINs} 1. BARRY R.SCOTT lam 0 (a} A person In trust for whom the land conveyed in the above-described conveyance is being conveyed; D (b) A trustee named in the above-described conveyance to whom the land is being conveyed; D (c) A transferee named in the above-described conveyance; 0 (d) The authorized agent or solicitor acting In this transaction for THE CORPORATION OF THE MUNICIPALITY OF BAYHAM AND THE CORPORATION OF THE TOWN OF TILLSONBURG described in paragraph(s} (C) .above. D (e) The President, Vice-President, Manager, Secretary, Director, or Treasurer authorized to act for __ described in paragraph(s) U above. 0 (f) A transferee described In paragraph ()and am making these statements on my own behalf and on behalf of __ who is my spouse described in paragraph U and as such, I have personal knowledge of the facts herein deposed to. 3. The total consideration for. this transaction Is allocated as follows: (a) Monies paid or to bs paid in cash 4. (b) Mortgages (I) assumed (show principal and interest to be credited against purchase price) (iO Given Back to Vendor (c) Property transferred In exchange (detail below) @ Fair market value of the land(s) (e) Uens, legacies, annuities and maintenance charges to which transfer is subject (f) Other valuable consideration subject to land transfer tax (detail below) (g) Value of land, building, fixtures and goodwill subject to land transfer tax (total of (a) to (f)) {h) VALUE OF ALL CHATTELS -items of tangible personal property (i) Other considerations for transaction not included in (g) or (h) above (j) Total consideration Explanation for nominal considerations: o) Transfer of easement or rig)lt of way for no consideration. PROPERTY lnfonnation Record A Nature of Instrument B. Property(s): C. Address for Service: Transfer Easement LRO 11 Registration No. PIN 35323-0128 Address 9344 Plank Road PO Bopx 160 Stratfordville, Ontario NOJ 1¥0 200 BroadWay, 2nd Floor Suite204 nusonburg, Ontario N4G5A7 PORT BURWELL D. (i) Last Conveyance{s): PIN 35323 -0128 Registration No. Date: Assessment Roll No (IQ Legal ~scription for Property Conveyed : Same as in last conveyance? Yes 0 No 0 Not known 0 -----------·--------------- 2.00 0.00 0.00 0.00 0.00 0.00 0.00 2.00 0.00 0.00 2.00 SCHEDULE "A' TO TRANSFER OF EASEMENT The Corporation of the Municipality of Bayham -and- The Corporation of the Municipality of Bayham and The Cmporation of the Town of Tillsonburg Transferor Transferees Witnesseth that in consideration of the sum of Two Dollars {$2.00), now paid by the Transferees to the Transferor, receipt whereof is hereby acknowledged: 1. The Transferor grants to the Transferees, and the Transferees' successors and assigns, the following easements and rights with respectto the Properties set out in the Description: {a) to enter on and construct, install, lay, repair, replace, reconstruct, inspect, alter, remove, use, . operate, service and maintain sanitary and/or storm sewers, including all appurtenances thereto, upon, in, through, over, under, along and across the lands of the Transferor; {b) to enter on and construct, install, lay, repair, replace, reconstruct, inspect, alter, remove, use, operate, service and maintain lines oftelephone, telegraph, telecommunications and electric power and service wires, including all necessary poles, wires; service wires and cables, both buried and aerial, conduits, markers, fiXtures, guys and anchors and equipment, and all appurtenances or accessories thereto, upon, in, through, over, under, along and across the described lands of the Transferor, together with the right to attach other wires, cables and accessories and to authorize the attachment of wires, cables and accessories or the laying, repairing or renewing of underground cables, transformer vaults, service pedestals and other fixtures or equipment by any other company or commission for ttie purpose only of supplying a public utility service to the lands of the Transferees; {c) to enter on and construct, install, lay, repair, replace, reconstruct, inspect, alter, remove, use, operate, service and maintain upon, in, through, over, under, along and across the lands of the Transferor a pipeline(s) for the distribution and transmission of gas, including therewith all such pipes, conduits, chambers, plant, machinery, installations, materials, devices, fittings, works, equipment, appurtenances, attachments, apparatus and appliances which either Transferee may deem necessary or convenient thereto, together with the right to attach, lay, repair or renew any pipeline(s) and pipes, conduits, chambers, plant, machinery, installations, materials, devices, fittings, works, equipment, appurtenances, attachments, apparatus and appliances of any other company or commission for the purpose only of supplying gas to the lands of the Transferees; (d) to enter on and construct, rnstall, lay, repair, replace, reconstruct, inspect, alter, remove, use, operate, service and maintain a water line{s) for the distribution and transmission of water, including therewith all such pipes, conduits, cha"mbers, plant, machinery, installations, materials, devices, fittings, works, equipment, appurtenances, attachments, apparatus and appliances which either Transferee may deem necessary or convenient thereto, upon, in, through, over, under, along and across the described lands of the Transferor; (e) ·· to enter on and construct, install, lay, repair, replace, rec:Onstruct, inspect, alter, remove, use, operate, service and maintain improvements on the described lands of the Transferor in connection with the use of the described lands of the Transferor as a bicycle path and/or a cross country ski trail and/or a recreational trail and/or related uses; · {f) a right.:Of-way for persons and vehicles over the described lands of the Transferor for all purposes in connection with the exercise of the easements described in Paragraphs (a), {b), {c), {d) and (e) above; (g) A right-of-way for persons and legally authorized vehicleS over the described lands of the Transferor for all. purposes in connection with the use of the Clescribed lands of the Transferor as a bicycle path and/or a cross country ski trail and/or a recreational trail and/or related uses; {h) for the servants, agents, contractors and workmen of the Transferees to enter upon all of the described lands of the Transferor with machinery, material, vehicles, supplies and equipment necessary for the use of the easements and rights-of-way granted herein. 2. It shall be lawful for the Transferees and the Transferees' successors and assigns to exercise and enjoy the rights, liberties and privileges hereby granted without being liable for any interference, loss of use or loss of profit which shall or may be thereby caused to the said lands or to the owners and occupiers thereof from time to time and the Transferees shall have the right to cut down or remove any brush, trees, shrubs, fences, pavements, ramps, curbs and other objects as may be necessary or convenient in the exercise of the rights and privileges hereby granted and likewise to excavate and remove the soil and surfaces for the purposes aforesaid. · 3. The Transferees covenant with the Transferor that they will restore the said lands to a condition approximately the condition which existed immediately prior to each and every entry upon the said lands, excluding the replacement of brush, trees, shrubs, fences, pavements, ramps, curbs and other objects. 4. The Transferor covenants that no building or other structures shall be etected on or over the lands described herein without the written consent of the Transferees. - 5. The Transferor further covenants that it has -the right to convey the rights, liberties, privileges, easements and rights~f-way hereby granted and will execute such further assurances as may be requisite to give full effect to this Indenture. 6. It is hereby· agreed that the covenants and agreements on the part of the Transferor and the Transferees shall run with their respective lands and shall enure to the benefit of and be binding upon their respective successors and assigns. - 7. The easements granted herein shall be appurtenant to and for the benefit of the following lands of the Transferees respectively: (a) Any lands of The Corporation of the Village of Port Burwell wherever situate in the Village of Port _Burwell, including: · Market Square, Plan 12, Bayham; Bayham, being all of-PIN 35324-0111 (L T). (b) Any lands of The Corporation of the Town ofTillsonburg wherever situate i~ the Town of Tillsonburg, including: Lot 1194, Plan 500; Part Lots 1.188-1193, Plan 500; Part Elgin Street and Foundry Street, Plan 500 (Closed by 263857), being Parts 1 and 3, Plan 41 R~2066, and Parts 5 and 6, Plan 41 R-2323; Tillson burg, being all of PIN 00039-0085 (L T). IN WITNESS WHEREOF The COrporation of the Municipality of Bayham, as Transferor, and The Corporation of the Municipality of Bayham and The Corporation of the Town of Tillsonburg, as Transferees, have executed this Agreement. - Transferor: - The Corporation of the Municipality of Bayham Per: __________ ~------------ _Name: Title: Per:--------------------Name: Title: We have the authority to bind the Corporation Transferees: The Corporation of the Municipality of Bayham Per:------------------Name: Title: Per. _______________ _ Name: Title: We have the authority to bind the Corporation The Corporation of the Town of Tillsonburg Per: -:-:-'----------.:.-- Name: Title: Per:------------Name: Title: We have the authority to bind the Corporation THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3596 A BY-LAW TO PROHIBIT SMOKING IN CERTAIN PUBLIC PLACES WITHIN THE TOWN OF TILLSON BURG. WHEREAS Section 115 of the Municipal Act. 2001. S.O. 2001. c.25. as amended, provides that a municipality may prohibit or regulate the smoking of tobacco in public places and workplaces within the municipality and Section 128(1) of said Act provides that a municipality may prohibit and regulate with respect to a matter that in the opinion of Council are or could be public nuisances; AND WHEREAS it has been determined that smoking and second hand tobacco smoke is a nuisance because of its irritating and discomforting properties and is a health hazard because of its impairing, adverse effect and risk to the health of individuals residing in or visiting the Town of Tillson burg. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1.0 DEFINITIONS AND INTERPRETATIONS 1.1 Definitions and Interpretations in this by-law, 1.2 "Authorized Person" means any individual employed by or authorized by the Town of Tillsonburg as a municipal by-law enforcement officer to enforce this by-law, or any officer of the Ontario Provincial Police. 1.3 "Town" means The Corporation of the Town ofTillsonburg; 1.4 "Council" means the Town Council of the Corporation of the Town of Tillson burg; 1.5 "Person" includes an individual or corporation and shall include the plural where the context requires. Wherever the word "he" or "him" is used, it shall mean and include the feminine or neuter gender wherever the context so requires; 1.6 "Town facility" means any building, structure or premise to which the Town holds right of ownership to, including a building, structure or premise which is leased by the Town; 1.7 "Municipal Sidewalk" means a sidewalk intended for pedestrians located between that portion of a highway intended for the general passage of vehicles and the lateral property line, but does not include a sidewalk located within the boundary of a Town owned property. 1.8 "Officer" means a person appointed by Council as a Municipal By-Law Enforcement Officer, a Police Officer or other individual duly appointed to enforce this by-law; 1.9 "Outdoors" means any open space which is outside of a facility, building, structure, premise, including any temporary building, structure or part thereof, whether covered by a roof or not. 1.10 "Property" means that which belongs exclusively to the Town of Tillsonburg and to which legal rights apply; The Corporation of the Town of Tillson burg By-law No. 3596 Page 3 5.2 Notwithstanding any other provisions of this Part in respect to penalties for violation of the provisions ofthis By-law, any person may, upon presentation of an infraction notice issued by a police officer or a by-law enforcement officer alleging commission of any of the offences under this By-law set out in Schedule "C", pay out of Court within the time limit specified on the said infraction notice the penalty set out opposite such offence as indicated in Schedule "C" to this By-law. Upon such payment no further proceedings shall be taken under this By-law in respect to the said alleged offence. 5.3 If a voluntary payment is not made in accordance with the procedure provided in Section 5.2, the procedures of the Provincial Offences Act, or any successor thereof, shall apply. 6.0 ENFORCEMENT 6.1 The provisions of this by-law respecting smoking outdoors on Town owned property shall be enforced by an Officer or authorized person deemed to be an agent of the Corporation of the Town of Tillson burg for the purpose of addressing unauthorized activity on Town property. 6.2 Any person who observes another person acting in contrary to this by-law may submit a Smoke Free Ontario Act Witness Statement (which is outlined in Schedule "B" in this by- law) to the attention of the Town ofTillsonburg By-Law Enforcement Officer. 7.0 CONFLICTS 7.1 If a provision of this by-law conflicts with an Act or Regulation or another by-law, the provision that is the most restrictive of smoking shall prevail. 8.0 SEVERABILITY 8.1 If any section of this by-law or part thereof is found in any court of law to be illegal or beyond the power of the Municipality to enact, such section or part thereof shall be deemed to be severable and all other sections or parts of the by-law shall be deemed to be separate and independent thereof and to be enacted as such. 9.0 ENACTMENT 9.1 This by-law shall come into effect on the day it is passed. READ A FIRST AND SECOND TIME THIS 26th day of April, 2012. READ A THIRD TIME AND FINALLY PASSED THIS 14th day of MAY, 2012. MAYOR-John Lessif CLERK -Donna Wilson Please fax to: 519-485-2520 Schedule "B" By-law No. 3595 TOWN OF TILLSONBURG 200 Broadway, 2"d Floor Tillsonburg, ON N4G 5A7 Attention: By-Law Enforcement Officer SMOKE FREE ONTARIO ACT WITNESS STATEMENT Date and Time of Occurrence _____________________ _ Name of Person you observed smoking in a designated no smoking area --------------- Do you know the person personally? Yes D NoD lfyes,how? ___________________________ __ If no, how did you identify the person?------------------ When you witnessed the offence, where were you standing? ----------- How far away from the person were you? _________________ _ Could you tell the colour of the cigarette filter? Yes D NoD What colour was the filter? ---------------------- Could you see the smoke from the cigarette? YesD NoD If winter, what was the approximate air temperature? ____________ _ Are you certain that what you saw was smoke and not expelled breath? Yes D NoD Could you smell the smoke? Yes D NoD Did it smell like tobacco smoke? YesD NoD Would you recognize the smell of smoke for another product? Yes D No D How? ____________________________ __ Please give any other pertinent information: _______________ _ Date Signature THE CORPORATION OF THE TOWN OF TILLSONBURG BY-i.AW NUMBER 3609 A BY-i.AWID amend Bylaw3361, to es1ablish Development Charges for the Corporation of the Town ofTilsonburg. WHEREAS The T CNVn of Tllsonburg is desirous of amending By-law 3361; NOW THEREFORE BE rT RESOLVED THAT the Council of The CorporaOOn of the T CNVn of Tilsonburg enacts as folows: THAT Section 13 to Bylaw 3361 be replaced and amended as folows: TIMING OF CALCULATION AND PAYMENT 13. (1) Development charges shall be calculated and payable in full in money or by provision of services as may be agreed upon, or by credit granted and defined by various references in the Development Charges Act, on the date that the first building permit is issued in relation to a building or structure on land to which a development charge applies. (2) Where development charges apply to land in relation to which a building permit is required, the building permit shall not be issued until the development charge has been paid in full. (3) Where development charges apply to land in relation to which a building permit is required for new residential construction for, single, row, townhome and semi-detached residential dwellings, the portion of the Tillsonburg Development Charges related to construction of Model Homes, shall be deferred until occupancy. This is up to the discretion of the Director of Development and Communication Services and/or the Chief Building Official, and is eligible for up to six model homes per development site per year. This By-Law shall come into force and take effect immediately after the final passing hereof. READ A FIRST AND SECOND TIME THIS 10th day of April, 2012. READ A THIRD AND FINAL TIME AND PASSED THIS 23'd day of April, 2012. MAYOR-John Lessif CLERK-Donna Wilson 1 THE CORPORATION OF THE TOWN OF TILLSON BURG BY-lAW NUMBER 3>12 BEING A BY-LAW to confirm the proceedings of Council at its meetings held on the 2Jlh day of April,2012 WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a municipal corporation shall be exercised by its council; AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of Tillson burg at this meeting be confirmed and adopted by by-law; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1. All actions of the Council of The Corporation of the Town of Tillsonburg at its Special meeting and regular meeting held on April 23, 2012, with respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this or a separate by-law. 2. The Mayor and Clerk are authorized and directed to do all the things necessary to give effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to in the preceding section. 3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal ofThe Corporation of the Town ofTillsonburg. 4. This By-Law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS zr' DAY OF April, 2012. READ A THIRD AND FINAL TIME AND PASSED THIS zr' DAY OF April,2012. MAYOR -John Lessif CLERK-Donna Wilson COUNCIL RESOLUTION AGENDA ITEM NO.: __ _ Date: April 23, 2012 RESOLUTION NO.: 1 MOVED BY: ~ ~/1 .___ SECONDED BY: &~v~ RESOLVED THAT the Agenda as prepared for the Open Session of the Council Meeting of April 23, 2012, be adopted] as 1\tn,wtt?JDL:::i) D Recorded Vote ag Defeated D Deferred Tabled D D JjL__ Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: __ _ Date: April 23, 2012 RESOLUTION NO.: 2 MOVED BY: RESOLVED THAT Town Council move into Closed Session, to consider matters relating to: Matters pertaining to the education or training of its members; Matters pertaining to the securing of the property of the municipality. D Recorded Vote Defeated D Deferred Tabled D D ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: ---Date: April 23, 2012 RESOLUTION NO.: MOVED BY: RESOLVE THAT the Minutes of the Open Session Meeting of April 1 0, 2012, be approved. D Recorded Vote Defeated D Deferred Tabled D D ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: ----'2=---Date: April 23, 2012 RESOLUTION NO.: MOVED BY: SECONDED BY: ~ __ , __ ....... ~ ........... .. ( .. · .~ ·~· ._ . . RESOLVE THAT Council receives Report FIN 12-026 First Quarter 2012 Financial Results as information. D Recorded Vote Defeated D Deferred Tabled D D ~ayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: ---=3~-Date: April 23, 2012 RESOLUTION NO.: 5 MOVED BY: SECON OED BY: &~,;:·::;;J::::::::::::...,.__::::===------ RESOLVE THAT Council receives FIN 12-027 First Quarter 2012 Finance Department Report as information. D Recorded Vote Defeated D Deferred Tabled D D ~: Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: _4..:....___ Date: April 23, 2012 :::~~T~~N NO. 6 .·· ~#<--.... -.~ ............................... . SECONDEDBY: -~----~=-b--/ __ --__________ _ RESOLVE THAT Council receives report 12-28 First Quarter Report-Development and Communication Services, as information. D Recorded Vote Defeated D Deferred Tabled D D X Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: ____:5:::....___ Date: April 23, 2012 RESOLVE THAT Council receives report PRS12-10 first quarter report, as information. D Recorded Vote Defeated D Deferred Tabled D D ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: _6=----Date: April 23, 2012 MOVED BY: RESOLVE THAT Council receive report CAO 12-09 as information. D Recorded Vote Defeated D Deferred Tabled D D ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: _7:..___ Date: April 23, 2012 MOVED BY: RESOLVE THAT Council receive Tillsonburg Library Service Business Case; FURTHER RESOLVE THAT staff execute a public consultation process and provide a report in that regard by the end of May. D Recorded Vote Defeated D Deferred Tabled D D #Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: ----'8=----Date: April 23, 2012 RESOLUTION NO~ /1 ~ MOVED BY: ( f7/Wt1 SECONDED BY~ RESOLVE THAT Council receive Executive Summary CAO 12-07 ; FURTHER RESOLVE THAT By-Law 3611 to enter into a Transfer Release & Abandonment of Easement and a Transfer of Easement with the Corporation of the Municipality of Bayham be brought forward for Council consideration for three readings. D Recorded Vote Defeated D Deferred Tabled D D ~ayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: _9:::.___ Date: April 23, 2012 RESOLUTION NO.: 11 MOVED BY: RESOLVE THAT Council receive E ecutive Summary to By-Law 3596, CAO 12-08; AND FURTHER RESOLVE THAT By-Law 3596 to Prohibit Smoking in certain Public Places within the Town of Tillsonburg, be brought forward for Council consideration. D Recorded Vote Defeated D Deferred Tabled D D Qv/ Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: -.:1=0'----Date: April 23, 2012 RESOLUTION NO.: 12 MOVED BY: RESOLVE THAT Council receives report IN12-025 OPP 2009 PSU. FURTHER RESOLVE THAT $122,114 be allocated to the Police reserve from the General reserve. D Recorded Vote ~}: f{v.-,-...~(J r,t:-IJ ·t 'fWe:itJ ·If ~Jo f/{(J«.~J1N ~1 A rJ(l. 0NL~ /-/tiNIJ/!.1::-"!:J tr;vl] h t1 fl. Tt:T. AJ ;Jo I/ /l-r2.S Defeated Deferred Tabled D D D ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: _1=1'-----Date: April 23, 2012 RESOLUTION NO.: MOVED BY: RESOLVE THAT Council receive the Helen McCrea Peacock Foundation grant application; FURTHER RESOLVE THAT Council support the application to be submitted by the Lake Lisgar Revitalization Project Committee. D Recorded Vote Defeated D Deferred Tabled D D ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: -=12=--Date: April 23, 2012 RESOLUTION NO.: MOVED BY: RESOLVE THAT Council receives report FIN12-019 Carroll Trail Funding Source. D Recorded Vote Defeated D Deferred Tabled D D L Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: ---'1=3;...__ RESOLUTION NO .: MOVED BY: 8 1~;---~~~ ~ SECONDEDBY: ----------~£6>~/ ___ . _____ ·-~-·-·~·-~ Date: April 23, 2012 RESOLVE THAT Council receive PRS 12-09 Memorial Park Playground Equipment; FURTHER RESOLVE THAT the Request for Quotation be awarded to Henderson Recreation to remove the existing playground equipment for relocation and install new equipment in Memorial Park for $59,790.00 + HST; AND FURTHER RESOLVE THAT Town Staff complete excavation, safety surfacing, landscaping and site amenities with the remaining funds of $15,210. D Recorded Vote Defeated D Deferred Tabled D D ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. -- r2 Carried D Defeated D Deferred D Tabled D Recorded Vote ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: __ _ Date: ____ _ RESOLUTION NO.: MOVED BY: RESOLVE THAT Council receives report PRS12-08 Results of the Kinsmen Memorial Roof Structural Report. FURTHER RESOLVE THAT Council supports the recommended repairs and staff are directed to complete the work in 2012 working within the 2012 Capital budget of $39,600.00. \AND FURTHER THAT staff be directed to complete the RFP work in accordance with the procurement policy of the Town of Tillson burg. D Recorded Vote vote Defeated D Deferred Tabled D D COUNCIL RESOLUTION AGENDA ITEM NO. __ Date: March 12, 2012 RESOLUTION NO. MOVED BY SECONDED BY RESOLVE THAT Council receive the correspondence from the Cultural Advisory board, as information 0 Recorded Vote Defeated D Deferred D Tabled D ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: --'1=8'--- RESOLUTION NO.: 18 MOVEDBY: ~ SECONDEDBY: ~ ~ Date: April 23, 2012 RESOLVED THAT Council receive the correspondence from the Tillsonburg District Memorial Hospital Volunteer Association regarding the 2012 Hospital Extravaganza; FURTHER RESOLVE THAT Council approve the request to receive the same rental rate for the Special Events Centre as last year. D Recorded Vote Defeated D Deferred Tabled D D +Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 21 --=~-Date: April 23, 2012 MOVED BY: SECONDED BY: _g...:s;:~:::::==-::::::.__j~~s::t::::::=__ WHEREAS in 1970 the rate of provincial payments in lieu of taxes for universities was arbitrarily set at $25 per full time student; and WHEREAS in 1973 that was doubled to $50 per student and the payment was expanded to include hospitals and provincial correctional institutions; and WHEREAS in 1987 that rate was increased by 50%, still without apparent justification, to $75 per student and bed; and WHEREAS that rate has remained constant since that time despite the fact that inflation would in 2012 require an almost doubling of the payment ($146); and WHEREAS at least sixty-five communities have called for an increase in payments; and WHEREAS heads of universities are supporting that call; and WHEREAS Premier McGuinty has looked to the municipalities of the province to be the economic engine of Ontario; and WHEREAS the payments in lieu of taxes do not meet the actual costs of municipalities to provide the necessary services for the various institutions, thus placing an unfair tax burden on their property tax payers, thereby jeopardizing a municipality's ability to meet infrastructure demands, and consequently weakening their ability to act as economic engines; THEREFORE BE IT RESOLVED THAT the Corporation of the Town of Tillsonburg calls on the government of the Province of Ontario to include in the budget now being prepared an increase to the payments in lieu of taxes; and THAT the Corporation of the Town of Tillsonburg calls on the Province of Ontario to meet with the host municipalities for the purpose of reviewing the basis for payments in lieu of taxes, and determining a stable foundation going forward for those payments that meets associated costs prior to the 2013 budget cycle; and THAT copies of this motion be sent to: the Premier Dalton McGuinty; the Honourable Dwight Duncan, Minister of Finance; Bitt-WalkQr, ~app ~or Bruee•8iey-Ovvell Suond; all Ontario municipalities with any of hospitals, post secondary institutions or provincial correctional institutions; Ontario Small Urban Municipalities (OSUM) and the Association of Municipalities of Ontario (AMO). D Recorded Vote Defeated D Deferred Tabled ~ D n v ....JerP-1u(\eL-- I'V1 Pf lEI\ri I e (#M}caYJ ~ c Nl~ Mff -roB( iffl/11L-'\1t .~ ~ ~ 9if-· Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: _2=2:,.__ Date: April 23, 2012 RESOLUTION NO~ MOVEDBY: p SECONDED BY: ~ - RESOLVE THAT By-Law 3611, to Authorize an Easement Agreement with the Municipality of Bayham, be read for a first and second time and this constitutes the first and second reading thereof; FURTHER RESOLVE THAT By-Law 3611, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. ~ Defeated Deferred Tabled D D D D Recorded ()(/ Vote Mayor's Initials l COUNCIL RESOLUTION AGENDA ITEM NO.: ____..:2=3~ Date: April 23, 2012 RESOLUTION NO.: MOVED BY: RESOLVE THAT By-Law 3596, To Prohibit Smoking in Certain Public Places, be read for a first and second time and this constitutes the first and second reading thereof. D Recorded Vote Defeated D Deferred Tabled D D ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: _2=-4=---Date: April 23, 2012 MOVED BY: RESOLVE THAT By-Law 3609, To amend By-Law 3361, to establish development charges for the Corporation of the Town of Tillsonburg be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. D Recorded Vote Defeated D Deferred Tabled D D ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 25 RESOLUTION NO.: 23 ;" (} MOVEDBY: ~~ SECONDEDBY: ---~~---~~=====-------- Date: April 23, 2012 RESOLVE THAT By-Law 3612, To Confirm the Proceedings of the Council Meeting of April23 2012, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3612, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. D Recorded Vote Defeated D Deferred Tabled D D L-Mayor's Initials UKAr 1: IVIII'IU 1 c;:,: 1v1eeuny 101 me vornmmee vpen vouriGII Review Access: e Public 0 Private MINUTES ·Town of "J"ill~onb(Jrg .· . ·.· .. Meeting ·for the·Committee "Op'en Council" Orders of the Day: CALL TO ORDER .on Monday April2~, 2Q1'2' 06:00 I?M · CounciLCbambers . ·chair: Jdhn Lessif The meeting was called to order at 6:00PM ATTENDANCE: Mayor John Lessif Deputy Mayor Mark Renaud Councillor Chris Rosehart Councillor Mel Getty Councillor Brian Stephenson Councillor Dave Beres Councillor Marty Klein Staff: GAO, Kelley Coulter David Sam is, Director of Development & Communication Services Steve Lund, Director of Operations Darrell Eddington, Director of Finance Janet McCurdy, Acting Director of Parks & Recreation Services Donna Wilson, Clerk ADOPTION OF AGENDA To add an item to the agenda regarding funding sources for the LED light to item No.6 GAO 12-09 First Quarter Year In Review Resolution No. 1: Moved By: Councillor Rosehart Seconded By: Councillor Getty RESOLVED THAT the Agenda as prepared for the Open Session of the Council Meeting of April23, 2012, be adopted, as amended. "Carried" Page 1 UrV·\r I. IVIII"IIU I Cu. IVIeeliii\:J lUI llle I_,Ufllllllllee V[Jell 1_,UUIICII Moved By: Councillor Beres Seconded By: Councillor Klein AND RESOLVE THAT Council receives FIN 12-027 First Quarter 2012 Finance Department Report as information. "Carried" 4. DCS 12-28 First Quarter Report Presented By: Director of Development & Communication Services DCS 2012 28 First Quarter Report April2012.pdf Resolution No. 6: Moved By: Councillor Beres Seconded By: Councillor Klein AND RESOLVE THAT Council receives report 12-28 First Quarter Report-Development and Communication Services, as information. "Carried" 5. PRS 12-1 0 First Quarter Report Parks and Recreation Services Presented By: Acting Director of Parks & Recreations Services ~·-,y~ PRS12-10 1st Quarter Report Parks and Recreaion Services.pdf Resolution No. 7: Moved By: Councillor Klein Seconded By: Deputy Mayor Renaud AND RESOLVE THAT Council receives report PRS12-10 first quarter report as information. "Carried" CHIEF ADMINISTRATIVE OFFICER 6. CAO 12-09 2012 First Quarter Year in Review Presented By: CAO ~ CA012-09 Year in Review Q1.doc Staff to bring back a report to Council in May regarding funding sources for the LED light on the Airport signage. Discussion took place regarding funding sources from the Province, for Municipalities connected to King's Highways. Staff to provide a recommendation which will be forwarded to Queens Park and forwarded to every other Municipality in Ontario to request support and adoption of the resolution. Resolution No. 8: Moved By: Councillor Klein Page 3 Ur\/""\1 I. IVIII'iU I LV. IVIVt:alll~ lUI lilt' \...IUIIIIIIIllVV \../tJt:ill \...IUUII\.,.,11 10. FIN 12-025 OPP 2009 PSU Presented By: Director of Finance Resolution No. 12: Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVE THAT Council receives report FIN12-025 OPP 2009 PSU. FURTHER RESOLVE THAT $122,114 be allocated to the Police reserve from the General reserve. "Carried" 11. Helen McCrea Peacock Foundation Presented By: Director of Finance Resolution No. 13: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVE THAT Council receive the Helen McCrea Peacock Foundation grant application; FURTHER RESOLVE THAT Council support the application to be submitted by the Lake Lisgar Revitalization Project Committee. "Carried" 12. FIN 12-019 Carroll Trail Funding Source Presented By: Director of Finance Staff to provide Council with a report regarding the process to deal with the fund raising issue and that this item be brought back to council through the 2013 budget process. Resolution No. 14: Moved By: Councillor Getty Seconded By: Councillor Rose hart AND RESOLVE THAT Council receives report FIN 12-019 Carroll Trail Funding Source as amended as information. "Carried" PARKS & RECREATION SERVICES 13. PRS 12-09 Memorial Park Playground Equipment Presented By: Acting Director of Parks & Recreation Services -,: -,: -,.: b300907r0-view 2.pdf b300907r0.pdf b300907r0-view 1.pdf Resolution No. 15: Moved By: Councillor Stephenson Seconded By: Councillor Beres AND RESOLVE THAT Council receive PRS 12-09 Memorial Park Playground Equipment; FURTHER RESOLVE THAT the Request for Quotation be awarded to Henderson Recreation to remove the existing playground equipment for relocation and install new equipment in Memorial Park for $59,790.00 + HST; Page 5 LJI\T""'I I. IVIII"V I L..V. IVI'Ci'Cillll~ lVI LIIC VVIIIIIIIll'Ci'Ci VtJVII VVUII\.,..11 Staff to provide Council with a report regarding recommendations for sub committees with regards to events. Resolution No. 17: Moved By: Councillor Klein Seconded By: Deputy Mayor Renaud RESOLVE THAT Council receive the correspondence from the Cultural Advisory board, as information. "Carried" NOTICE OF MOTION RESOLUTIONS 18. Tillsonburg District Memorial Hospital Volunteer Association RE: Hospital Extravaganza Resolution No. 18: Moved By: Councillor Klein Seconded By: Deputy Mayor Renaud AND RESOLVED THAT Council receive the correspondence from the Tillsonburg District Memorial Hospital Volunteer Association regarding the 2012 Hospital Extravaganza; FURTHER RESOLVE THAT Council approve the request to receive the same rental rate for the Special Events Centre as last year. "Carried" 19. The Town of Niagara-on-the-Lake Correspondence 20. The Municipality of Meaford Correspondence 21. Provincial Payment-in-lieu of Taxes Resolution No. 19: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein WHEREAS in 1970 the rate of provincial payments in lieu of taxes for universities was arbitrarily set at $25 per full time student; and WHEREAS in 1973 that was doubled to $50 per student and the payment was expanded to include hospitals and provincial correctional institutions; and WHEREAS in 1987 that rate was increased by 50%, still without apparent justification, to $75 per student and bed; and WHEREAS that rate has remained constant since that time despite the fact that inflation would in 2012 require an almost doubling of the payment ($146); and WHEREAS at least sixty-five communities have called for an increase in payments; and Page 7 Utif-\r I; IVIII'lU I c;:,; IVIeeUfi!::J lUI Lrle vUIIHIIIllee VjJell vUUIIt;ll the Town of Tillsonburg Resolution No. 22: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT By-Law 3609, To amend By-Law 3361, to establish development charges for the Corporation of the Town of Tillsonburg be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 25. By-Law 3612, To Confirm the Proceedings of the Council Meeting of April 23, 2012 Resolution No. 23: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT By-Law 3612, To Confirm the Proceedings of the Council Meeting of April 23 2012, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3612, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" ITEMS OF PUBLIC INTEREST ADJOURNMENT Moved By: Councillor Klein AND RESOLVE THAT the meeting be adjourned at 8:21 PM. Town of Tillson burg Approval Received: (0 of 1) Page 9 Labels include: Resolution April 23, 2012 THAT copies ofthis motion be sent to: the Premier Dalton McGuinty; the Honourable Dwight Duncan, Minister of Finance; all Ontario municipalities with any of hospitals, post secondary institutions or provincial correctional institutions; Ontario Small Urban Municipalities (OSUM) and the Association of Municipalities of Ontario (AMO), MPP Ernie Hardeman, MPP Toby Barratt, MPP Jeff Yurek, MPP Tim Hudak, Head ofthe Opposition Party and South Central Ontario Region (SCOR)." ... ci City of Windsor 350 City Hall Square P.O. Box 1607 Windsor, ON N9A 6S1 The City of Sarnia 255 North Christina St. P.O. Box 3018 Sarnia, ON N7T 7N2 The City of London 300 Dufferin Ave. P.O. Box 5035 London, ON N6A 4L9 The City of Hamilton 71 Main St. W. Hamilton, ON L8P 4Y5 The City of St. Catharines 50 Church St. · 1 Box 3012 _ ./Catharines, ON L2R 7C2 The City of Brampton 2 Wellington St. W. Brampton, ON L6Y 4R2 The City ofT oronto City Hall 100 Queen Street W., 2nd Floor Toronto, ON M5H 2N2 The City of Kitchener 2000 King St. W. P.O. Box 1118 Kitchener, ON N2G 4G7 The City of North Bay 200 Mcintyre St. E. P.O. Box 360 North Bay, ON P1 B 8H8 1 ne Town of Richmond Hill 225 East Beaver Creek Rd. P.O. Box 300 Richmond Hill, ON L7C 4Y5 The City of Oshawa 50 Centre St. S. Oshawa, ON L 1 H 3Z7 The Town of Ajax 65 Harwood Ave. S. Ajax, ON L 1 S 2H9 The City of Burlington 426 Brant St. P.O. Box 5013 Burlington, ON L7R 3Z6 The City of Peterborough 500 George St. N. Peterborough, ON K9H 3R9 The City of Ottawa 110 Laurier Avenue W. Ottawa, ON K1P 1J1 The City of Mississauga Civic Centre 300 City Centre Dr. Mississauga, ON L5B 3C1 The City of Guelph 59 Carden St. Guelph, ON N1 H 3A 1 The City of Waterloo 100 Regina St. S. P.O. Box 337 Waterloo, ON N2J 4A8 The Town of Markham 101 Town Centre Blvd. Markham, ON L3R 9W3 The City of Brantford 100 Wellington Square Brantford, ON N3T 2M3 The Municipality of Chatham -Kent 315 King St. W. P.O. Box 640, Civic Centre Chatham, ON N7M 5K8 The Town of Whitby 575 Rossland Rd. E. Whitby, ON L 1 N 2M8 The Town of Oakville 1225 Trafalgar Rd. P.O. Box 310 Oakville, ON L6J 5A6 The City of Niagara Falls 4310 Queen St. P.O. Box 1023 Niagara Falls, ON L2E 6X5 The City of Barrie 70 Collier St. P.O. Box400 Barrie, ON L4M 4T5 The City of Greater Sudbury 200 Brady Street P.O. Box 5000, Station A Sudbury, ON P3A 5P3 The City of Cambridge 73 Water St. N. P.O. Box 669 Cambridge, ON N1 R 5W8 The City of Sault Ste. Marie 99 Foster Dr. P.O. Box 580 Sault St. Marie, ON P6A 5N1 The Town of Newmarket 395 Mulock Dr. P.O. Box 328 Newmarket, ON L3Y 4X7 The City of Thunder Bay P.O. Box 800 Thunder Bay, ON P7C 5K4 .\lnship of Uxbridge 51 Toronto Street South P. 0. Box 190 Uxbridge, ON L9P 1T1 Town of Greater Napanee 124 John Street P. 0. Box 97 Napanee, ON K7R 3L4 Town of Smiths Falls 77 Beckwith Street North P. 0. Box 695 Smiths Falls, ON K7 A 4T6 Lanark County (Almonte) 99 Christine Lake Road P. 0. Box 37, Sunset Blvd., Perth, ON K7H 3E2 Town of Carleton Place · -1 Bridge Street Jeton Place, ON K7C 2V8 Town of Rainy River 200 Atwood Avenue P. 0. Box 488 Rainy River, ON POW 1 LO Town of Renfrew 127 Raglan Street South Renfrew, ON K7V 1 P8 Town of Collingwood 97 Hurontario Street P. 0. Box 157 Collingwood, ON L9Y 3Z5 City of Orillia 50 Andrew Street South Orillia, ON L3V 7T5 Town of Blind River 11 Hudson Street P. 0. Box 640 Blind River, ON POR 1 BO Town of Bancroft 24 Flint Street P. 0. Box 790 Bancroft, ON KOL 1 CO Town of Perth 80 Gore Street East Perth, ON K7H 1 H9 City of Quinte West P.O. Box 490 Trenton, ON K8V 5R6 Town of Arnprior 105 Elgin Street West P. 0. Box 130 Arnprior, ON K7S 3H4 City of Cornwall 360 Pitt Street P. 0. Box877 Cornwall, ON K6H 5T9 Township of North Grenville 285 County Road 44 P. 0. Box 130 Kemptville, ON KOG 1 JO Townshp of North Dundas 636 St. Lawrence Street P. 0. Box489 Winchester, ON KOC 2KO Town of Huntsville 37 Main Street East Huntsville, ON P1 H 1 A 1 Town of Penetanguishene 1 0 Robert Street West P. 0. Box 5009 Penetanguishene, ON L9M 2G2 Village of Burk's Falls 172 Ontario Street P. 0. Box 160 Burk's Falls, ON POA 1 CO City of Belleville 169 Front Street Belleville, ON K8N 2Y8 The County of Prince Edward 332 Main Street, Drawer 1550 Picton, ON KOK 2TO) Township of North Glengarry 90 Main Street South P. 0. Box 700 Alexandria, ON KOC 1AO Township of Madawaska Valley 85 Bay Street P. 0. Box 1000 Barry's Bay, ON KOJ 1 BO Town of Deep River 1 00 Deep River Road P. 0. Box400 Deep River, ON KOJ 1 PO City of Pembroke 1 Pembroke Street East P. 0. Box 277 Pembroke, ON K8A 6X3 Town of Bracebridge 1 000 Taylor Court Brace bridge, ON P1 L 1 R6 Town of Midland 575 Dominion Avenue Midland, ON L4R 1 R2 Attawapiskat Kenora District First Nation P.O. Box 248 Attawapiskat ON POL 1 AO Township of Chapleau 20 Pine Street P. 0. Box 129 Chapleau, ON POM 1 KO Etiquettes faciles a peler Elhl~"~lliii!JW!ttrf® 5160® lltific;P7 IP n:=~b;uit AVFRV® "'1 r.;n® .j II -~ I I II ~ Town of Marathon 4 Hemlo Drive P. 0. Bag TM Marathon, ON POT 2EO Honourable Dwight Duncan Minister of Finance 7th Floor, Frost Building South 7 Queen's Park Crescent Toronto, ON M?A 1Y7 Hon. Dalton McGuinty, Premier Room 281, Main Legislative Building Queen's Park Toronto, ON M?A 1A1 Township of Nipigon 25 Second Street P.O.Box160 Nipigon, ON POT 2TO The Corporation of the City of Brockville 1 King Street West P.O. Box 5000 Brockville, ON K6V 7 A5 The County of Bruce 30 Park Street P. 0. Box 70 Walkerton, ON NOG 2VO Municiaplity of Brockton 1 00 Scott Street, P.O. Box 68 Walkerton ON NOG 2VO The Municipality of Chatham -Kent (Wallaceburg) 315 King Street West P. 0. Box 640 Chatham, ON N?M 5K8 Repliez a Ia hachure afin de I ~~<tMhtJPO~fll)lWe: ~.t •• .t..•-~•-··-•·-··-'""'-·· .... McJ The City of Weiland 60 East Main Street Weiland, ON L3B 3X4 The Municipality of Leamington 38 Erie Street North Leamington, ON N8H 2Z3 The Municipality of Arran-Eiderslie 1925 Bruce Road 1 0 P. 0. Box 70 Chelsley, ON NOG 1 LO The Municipality of South Huron 322 Main Street South P. 0. Box 759 Exeter, ON NOM 1 S2 The Town of Ingersoll 130 Oxford Street Ingersoll, ON N5C 2V5 The Municipality of North Perth 330 Wallace Avenue North Listowel, ON N4W 1L3 The City of Owen Sound 808 Second Avenue East Owen Sound, ON N4K 2H4 The Municipality of Huron East 72 Main Street South P. 0. Box 610 Seaforth, ON NOK 1 WO The Municipality of Strathroy-Caradoc 52 Frank Street Strathroy, ON N?G 2R4 The Town of South Bruce Penninsula 315 George Street P. 0. Box 310 Wiarton, ON NOH 2TO www.avery.com 1.onn r=.n A\Jr:ov I I II A! Town of Marathon 4 Hemlo Drive P. 0. Bag TM Marathon, ON POT 2EO Honourable Dwight Duncan Minister of Finance 7th Floor, Frost Building South 7 Queen's Park Crescent Toronto, ON M7A 1Y7 Township of Nipigon 25 Second Street P. 0. Box 160 Nipigon, ON POT 2TO Hon. Dalton McGuinty, Premier Ror , 281, Main Legislative Building OL )sPark Toronto, ON M7A 1A1 Association of Municipalities of Ontario (AMO) 200 University Ave., Suite 801 Toronto, ON M5H 3C6 Town of Moosonee 5 First Street P. 0. Box 727 Moosonee, ON POL 1YO . . Bend along line to 1 expose Pop-up Edge... J City of Elliot Lake 45 Hillside Drive North Elliot Lake, ON P5A 1 X5 Fort Albany Cochrane District-First Nation P.O. Box 1 POL 1HO Town of lriquois Falls 253 Main Street P. 0. Box 230 lriquois Falls, ON POK 1GO Town of Northeastern Manitoulin & the Islands (Little Current) 9050 Hwy 6 P. 0. Bag 2000 Little Current, ON POP 1 KO Township of Central Manitoulin 6020 Hwy 542 P. 0. Box 187 Mindemoya, ON POP 1 SO Town of Parry Sound 52 Seguin Street Parry Sound, ON P2A 1 B4 Municipality West Nipissing 101-225 Hold itch Street Sturgeon Falls, ON P2B 1T1 Municipality of Wawa 40 Broadway Avenue P. 0. Box 500 Wawa, ON POS 1 KO Township of Emo 39 Roy Street P. 0. Box 520 Emo, ON POW 1 EO City of Kenora 1 Main Street South Kenora, ON P9N 3X2 .... Se~e ch~~t Town of Englehart 61 Fifth Avenue P. 0. Box 399 Englehart, ON POJ 1 HO Town of Hearst 925 Alexandra Street P. 0. Gab 5000 Hearst, ON POL 1 NO Town of Kapuskasing 88 Riverside Drive Kapuskasing, ON P5N 1 B3 Twp. Black River-Matheson 429 Park Lane P. 0. Box 601 Matheson, ON POJ 1 NO Town of Moosonee 5 First Street P. 0. Box 727 Moosonee, ON POL 1 YO Township of St. Joseph 1669 Arthur Street P. 0. Box 187 Richard's Landing, ON POR 1JO Town of Thessalon 169 Main Street P. 0. Box 220 Thessalon, ON POR 1 LO Township of Atikokan 120 Marks Street P. 0. Box 1330 Atikokan, ON POT 1 CO Town of Fort Frances 320 Portage Avenue Fort Frances, ON P9A 3P9 Township of Manitouwadge 1 Mississauga Road Manitouwadge, ON POT 2CO www.avery.com 1-'lm~X~A'!A~ 1':'6nn.l'!n./\ ur:ov .. II II JA I I I I I j ' Easy Peel® Labels Use Avery® Template 5160® Township of Wellington North \1ount Forest) t 490 Side road 7 West P. 0. Box 125 Kenilworth, On NOG 2EO Etiquettes faciles a peler Utilisez le gabarit AVERY® 5160® i I J I I I A ... Feed Paper Bend along line to I expose Pop-up Edge™ J City of Woodstock 500 Dundas Street P. 0. Box 40, Stn. Main Woodstock, ON N4S 7W5 Town of Minto (Palmerston) 5941 Hwy 89 Harriston, ON NOG 1ZO Town of Grimsby 160 Livingston Avenue P. 0. Box 159 Grimsby, ON L3M 4G3 County of Brant 26 Park Avenue Burford, ON NOE 1AO County of Simcoe 1110 Hwy 26 Midhurst, ON LOL 1XO Town of Shelburne 209 Main Street East P. 0. Box 69 Shelburne, ON LON 1 SO Town of Milton 43 Brown Street Milton, ON L9T 5H2 County of Northumberland (Campbellford) 860 William Street Cobourg, ON K9A 3A9 City of Kawartha Lakes 26 Francis Street P. 0. Box 9000 Lindsay, ON K9V 5R8 Township of Scugog 181 Perry Street P. 0. Box 780 Port Perry, ON L9L 1A7 @AVERY® 8160™ Towns hip of Centre Wellington (Fergus) 1 MacDonald Square P. 0. Box 10 Elora, ON NOB 1 SO County of Haldimand (Dunnville) 45 Munsee Street North P. 0. Box 400 Cayuga, ON NOA 1 EO Corporation of the City of Thorold 3540 Schmon Parkway P.O. Box 1044 Thorold, ON L2V 4A7 City of Port Colborne 66 Charlotte Street Port Colborne, ON L3K 3C8 City of Weiland 60 East Main Street Weiland, ON L3B 3X4 Towns hip of Terrace Bay 12 Simcoe Plaza P. 0. Box 40 Terrace Bay, ON POT 2WO Town of New T ecumseth 10 Wellington Street East P. 0. Box 910 Alliston, ON L9R 1 A 1 Town of Cobourg 55 King Street West Cobourg, ON K9A 2M2 Municipality of Sioux Lookout 25 Fifth Avenue P. 0. Box 158 Sioux Lookout, ON PST 1 A4 Municipality of Red Lake P. 0. Box 1000 Balmertown, ON POV 1 CO I I I J I I I J April 5, 2012 John Bolognone City Clerk City of Kingston 216 Ontario Street Kingston, ON K7L 2Z3 Dear Mr. Bolognone: the~big apple Re: Increase in Provincial Payment-in-Lieu of Taxes RECEIVED APR 7 6 201Z At its meeting of March 261h, 2012, Council of the Municipality of Meaford passed the following resolution: WHEREAS in 1970 the rate of provincial payments in lieu of taxes for universities was arbitrarily set at $25 per full time student; and WHEREAS in 1973 that was doubled to $50 per student and the payment was expanded to include hospitals and provincial correctional institutions; and WHEREAS in 1987 that rate was increased by 50%, still without apparent justification, to $75 per student and bed; and WHEREAS that rate has remained constant since that time despite the fact that inflation would in 2012 require an almost doubling the payment ($146); and WHEREAS at least sixty-five communities have called for an increase in payments; and WHEREAS heads of universities are supporting that call; and WHEREAS Premier McGuinty has looked to the municipalities of the province to be the economic engine of Ontario; and WHEREAS the payments in lieu of taxes do not meet the actual costs of municipalities to provide the necessary services for the various institutions, thus placing an unfair tax burden on their property tax payers, thereby jeopardizing a municipality's ability to meet infrastructure demands, and consequently weakening their ability to act as economic engines; THEREFORE BE IT RESOLVED THAT the Municipality of Mea ford calls on the government of the Province of Ontario to include in the budget now being prepared an increase to the payments in lieu of taxes; and THAT the Municipality of Mea ford calls on the Province of Ontario to meet with the host municipalities for the purpose of reviewing the basis for payments in lieu of taxes, and determining a stable foundation going forward for those payments that meets associated costs prior to the 2013 budget cycle; and THAT copies of this motion be sent to: the Premier Dalton McGuinty; the Honourable Dwight Duncan, Minister of Finance; Bill Walker, MPP for Bruce-Grey-Owen Sound; all Ontario municipalities with any of hospitals, post secondary institutions or provincial correctional institutions; Ontario Small Urban Municipalities (OSUM) and the Association of Municipalities of Ontario (AMO). www.meaford .ca 21 TROWBRIDGE ST WEST -MEAFORD ON -N4L 1A1 -TEL 519-538-1060 FAX 519-538-1556 .. . ... Office of the Town Clerk T ELEPHONE 905-468-3266 FACSIMILE 905-468-2959 1593 FOUR M ILE CREEK R OAD P.O. Box 100 V IRGIL, ONTARIO LOS ITO April 13, 2012 Premier of Ontario Legislative Building Queen's Park Toronto ON M7A 1A1 Attention: The Honourable Dalton McGuinty Dear Honourable Sir: Re: Support City of Kingston's Resolution Regarding Provincial Payment-in-Lieu of Taxes ~AVtn ~f-R 7 fl201Z Please be advised that the Council of the Corporation of the Town of Niagara-on-the-Lake at their regular meeting held Monday, March 26, 2012 supported the City of Kingston's resolution calling on the government of the province of Ontario to include in the budget now being prepared an increase to the payment in lieu of taxes; and to meet with the host municipalities for the purpose of reviewing the basis for payments in lieu of taxes, and determining a stable foundation going forward for those payments that meets associated costs prior to the 2013 budget cycle. On behalf of the Council of the Corporation of the Town of Niagara-on-the- Lake, thank you for your attention to this request. We look forward to a favourable response Yours truly, ~~ Holly Dowd Town Clerk Encl. copy: City of Kingston The Honourable Dwight Duncan, Minister of Finance The Honourable John Gerretsen MPP Kingston and Islands The Large Urban Mayors Caucus of Ontario (LUMCO) The Eastern Ontario Mayors Committee (EOMC) The Association of Municipalities of Ontario (AMO) First Capital of Upper Canada -1792 TELEPHONE (905) 468-3266 THE CORPORATION OF THE P.O. BOX 100 VIRGIL, ONTARIO LOS 1TO TOWN OF NIAGARA-ON-THE-LAKE TOWN CLERK'S OFFICE DATE: MARCH 26, 2012 WHEREAS the Council of the Corporation of the Town of Niagara-on-the-Lake supports the City of Kingston's resolution as follows; AND WHEREAS in 1970 the rate of provincial payments in lieu of taxes for universities was arbitrarily set at $25 per full time student; AND WHEREAS in 1973 that was doubled to $50 per student and the payment was expanded to include hospitals and provincial correctional institutions; AND WHEREAS in 1987 that rate was increased by 50%, still without apparent justification, to $75 per student and bed; AND WHEREAS that rate has remained constant since that time despite the fact that inflation would in 2012 require an almost doubling the payment ($146); AND WHEREAS at least sixty-five communities have called for an increase in payments; AND WHEREAS heads of universities are supporting that call; AND WHEREAS Premier McGuinty has looked to the municipalities of the province to be the economic engine of Ontario; AND WHEREAS the payments in lieu of taxes do not meet the actual costs of municipalities to provide the necessary services for the various institutions, thus placing an unfair tax burden on their property tax payers, thereby jeopardizing a municipality's ability to meet infrastructure demands, and consequently weakening their ability to act as economic engines. THEREFORE BE IT RESOLVED THAT the City of Kingston calls on the government of the Province of Ontario to include in the budget now being prepared an increase to the payments in lieu of taxes; and THAT the City of Kingston calls on the Province of Ontario to meet with the host municipalities for the purpose of reviewing the basis for payments in lieu of taxes, and determining a stable foundation going forward for those payments that meets associated costs prior to the 2013 budget cycle; and THAT copies of this motion be sent to: the Premier Dalton McGuinty; the Honourable Dwight Duncan, Minister of Finance; the Honourable John Gerretsen, MPP for Kingston and islands; all Ontario municipalities with any of hospitals, post secondary institutions or provincial correctional institutions; the Large Urban Mayors Caucus of Ontario (LUMCO); the Eastern Ontario Mayors Committee (EOMC), and the Association of Municipalities of Ontario (AMO). RECORDED VOTE D Ontario Association of Fire Chiefs 2011-2012 President CHIEF T. BECKETT 519-741-2926 Fax 519-741-2697 tim.beckett@kitchener.ca 1st Vice-President CHIEF K. FOSTER 705-526-4279 ext. 2234 Fax: 705-527-4543 kfoster@midland.ca 2nd Vice-President DEPUTY CHIEF M. PEGG 905-87 4-2723 F a5<': 905-87 4-2727 matt.pegg@brampton.ca 3rd Vice-President CHIEF T. BRYAN 705-295-6880 Fax 705-295-6786 .tbrvan@osmtownship.ca Treasurer IJ .... ..-UTY CHIEF F. LAMIE 416-338-9054 Fax 416-338-9060 flamie@toronto.ca Past-President CHIEF L. GRANT 905-845-7114 x4402 Fax 905-338-4403 lgrant@oakville.ca DIRECTORS ASSISTANT CHIEF R. ARNEL 519 352-8401 ext. 3419 Fax: 519-352-8620 ricka@chatham-kent.ca CHIEF W. BRINKMAN 807-467-2107 FAX: 807-467-2155 wbrinkman@kenora.ca CHIEF G. LOVE 705-474-0626 x4801 Fax 705-474-6290 grant.love@citvofnorthbay.ca DEPUTY CHIEF G. MILLS 613-580-2424 ext. 29430 Fax 613-580-2864 Gordon. Mills@ottawa.ca CHIEF S. MINTZ 905-333-0772 Fax 905-333-8727 mintzs@burlington.ca Of -,' Y CHIEF N. MURPHY 548-4001 Ext 5202 ,·ax: 613-384-5233 nmurphy@cityofkingston.ca CHIEF G. PIGEON 613-632-1105 Fax 613-632-1700 gpigeon@hawkesburv.ca Mayor and Members of Council : Experience what it feels like to fight a fire! Slip into bunker gear and 'feel the heat' at the ........... . OAFC Municipal Politicians Seminar: The Essentials of Firefighting and Firefighting 101 Sunday, May 6th and Monday, May 7th, 2012 Now in its seventh year, the OAFC Politicians Seminar: The Essentials of Firefighting and Firefighting 101, offers municipal Councillors the opportunity to understand the challenges of the fire service and its importance to their communities. This two-day session will provide you with essential information about the fire service and includes an interactive experience that you will never forget! The seminar also includes a variety of presentations pertaining to fire service in your community and a variety of topics that your local Fire Chiefs are concerned with. Some of the exciting topics include: • Civil Liability: I Don't Want to See You in Court • A Personal Account of the 2011 Slave Lake Wildfire • Meaford Legal Case • Provincial Ministers Remarks • Fire Safety Hazards Involved in a Hoarding Situation On Sunday afternoon you will slip into bunker gear and experience firsthand the life of a firefighter by participating in a live fire training session. This program has been specially tailored for politicians by the City of Toronto Fire Services, in partnership with the OAFC . Sunday evening you have the opportunity to attend the Annual OAFC Memorial Service where we will remember and memorialize the chief officers who have passed since our last conference. Following the service you are invited to join us at a wine & cheese reception . Monday afternoon you have the opportunity to visit the largest fire service Trade Show in Canada, where you will be able to see a wide variety of fire vehicles and equipment and talk directly to the suppliers and manufacturers. Politicians who have previously attended this seminar have repeatedly said that it was one of the best conferences and training sessions that they had ever attended! "Let me tell you, it was tough and demanding work. I want to thank Chief Boyes, Chief Beckett, the Fire Chiefs Association and the training staff for that unforgettable experience". The Honourable Peter Fonseca, former Minister of Labour Full Seminar details are available online at www.oafcevents.com. Registration fee includes Monday breakfast, lunch on Sunday and Monday and the wine and cheese reception on Sunday. Registration is limited to 24 people. To register please complete the attached registration form and fax it to the OAFC office to 905- 426-3032. If your Fire Chief is an OAFC member you will receive the special member registration rate. Yours truly, j4ta};JA Tim Becl<ett OAFC President OAFC BOARD OFFICE 530 Westney Rd. S. Unit 14, Ajax, ON L 15 6W3 Tel: 905-426-9865 or 1-800-774-6651 Fax 905-426-3032 E-mail: administration@oafc.on.ca Website: www.oafc.on.ca OAFC Municipal Politicians Seminar -·The Essentials of Firefighting and Firefighting 101 Sunday, May 6th and Monday, May 7th, 2012-DoubleTree Hotel, 655 Dixon Rd., Toronto, ON Experience what it feels like to fight a fire ..... .. The Essentials of Firefighting and Firefighting 101, offers municipal Councillors the opportunity to understand the . challenges of the fire service and its importance to their communities. This two-day session will provide you with essential information about the fire service and includes an interactive experience that you will never forget! The seminar portion will include a variety of presentations pertaining to the fire service in your community and a variety of topics that your local Fire Chiefs are concerned with. Registration is limited to only 24 participants so book early to avoid disappointment. Some of the exciting topics include: Slave Lake Wildfire and Everything Since resented by Chief Jamie Coutts, Lesser Slave Regional Fire Services In May of 2011, Slave Lake, Alberta suffered a fire that destroyed more than 30% of its town, including over 50 homes spread over 45 kilometers and forced in excess of 7,000 people to evacuate. The losses and subsequent rebuild of this community is a tale for the ages and will address stories of fear, overwhelming odds, heroism, and the survival of the people and the place they call home. Chief Coutts will share operational details and the continuing stories as their community rebuilds from the ground up. Fire Safety Hazards Involved in a Hoarding Situation Presented by Trevor Bain, Acting Assistant Deputy Fire Marshal, Office of the Fire Marshal The September 2010 high rise fire at 200 Wellesley St. in Toronto is known as the worst --rr;·• .... ~ -· ........ ,j ..... -\ 1"",:-· ~ ....... ~ ...... --:-· ,:·---m -· •<·.tf. ~·~ --···-· · 'arding fire ever in Canada. This has triggered numerous ancies such as public health, community housing and fire and police forces to get involved in hoarding task forces but the majority of the hoarding-prevention efforts have landed directly in the hands of many Ontario fire services. Civil Liability: I Don't Want to See You In Court Presented by Gordon Graham, Graham Research Consultants Gordon Graham is a 33 year veteran of California Law Enforcement. His education as a Risk Manager and experience as a practicing Attorney, coupled with his extensive background in law enforcement have allowed him to rapidly become recognized as a leading professional speaker. Gordon's presentation will provide a legal and risk management approach to the elimination of civil liability through preincident planning and post incident documentation. It also contains a section on recognizing incidents that regularly end up in litigation and what you need to do before lawyers get the case . Sunday afternoon you will slip into bunker gear and experience firsthand the life of a firefighter by participating in a live fire training session. This program has been specially tailored for politicians by the City of Toronto Fire Services, in partnership with the OAFC. Politicians who have previously attended this seminar have repeatedly said that it was one of the best conferences and training sessions that they had ever attended! "Let me tell you, it was tough and demanding work. I want to thank Chief Boyes, Chief Beckett, the Fire Chiefs Association and the training staff for that unforgettable experience". The Honourable Peter Fonseca, Minister of Labour Monday afternoon you will have the opportunity to visit the largest Fire Services Trade Show in Canada, where you will be able to see a wide variety of fire vehicles and equipment and talk directly to suppliers and manufacturers. Full Seminar details and registration information is available online at www.oafcevents.com Don't Delay. Register Today! Department/Organization Street Address City/Province Postal Code Phone Fax Email Address Companions Name (If attending the Companions Program) Dietary/Medical Restrictions CONFERENCE & SEMINARS Member Non-Member All-Inclusive (Sat-Wed) ~ eEsrvALuE Suburban & Rural (Sat-Sun) AMES (Sun Night -Wed) Municipal Politicians Seminar Training Officers Seminar Companions Program (Sun-Wed) # __ _ $ __ Additional Trade Show Passes -$20 each SUBTOTAL HST (13%) HST#122021785 TOTAL AMOUNT Trade show pass is included in all Seminar Packages. Cancellation Policy: After April 20, 2012 a cancellation fee of $100.00 will be charged. After April 27, 2012 no refunds will be issued. PAYMENT INFORMATION ACCOMMODATION Rooms are filling up fast! Avoid disappointment and reserve your room now. Conference Hotel: tf) Doubletree International Plaza Hotel 655 Dixon Road, Toronto, ON Reservations: 1-800-668-3656 DOUBLETREE Radisson Suite Hotel Toronto Airport 640 Dixon Road, Toronto, ON (ntlj,f,.)A.-s.;JJ~~ Reservations: 1-800-333-3333 1~- Holiday Inn Toronto Airport East 600 Dixon Rd, Toronto, ON Reservations: 416-240-7511 f{i Holiday Inn Ensure to reference OAFC or Fire Chiefs Conference to receive the conference rates. 0 Yes, I wish to share my information with Conference Sponsors. For more information contact the OAFC office at 905-426-9865 x224 or 1-800-774-6651 0 VISA 0 MasterCard 0 Invoice 0 Cheque Payable to Ontario Association of Fire Chiefs Signature FAX completed form with credit DOWNLOAD from the official MAIL completed form to : card information to: Conference website at: Ontario Association of Fire Chiefs 530 Westney Rd.S . Un1t 14 905-426-3032 www.oafcevents.com AJax. oN L 1s 6W 3 9 Joseph Street Tillsonburg ON N4G 1H9 Aprill, 2012 Ms. Kelly Coulter, CAO Town of Tillson burg 200 Broadway Tillsonburg, Ontario Note: Please forward to Mayor John Lessif and members of Council Dear Ms. Coulter, I was very pleased to read in last Wednesday's Tillsonburg News that our Mayor and Council have recognized the importance of our public library as an indicator of the quality of life in our community; and the fact that our library has fallen seriously behind due to underfunding. I would like to make a case for the third option being considered: that of moving immediately to the Oxford County Library (OCL) system, described in the article as "a proven commodity with exceptional service delivery." It is my considered opinion that this would be our best option. A current member of Tillson burg District Memorial Hospital Board (also a past member of the Tillsonburg Library Board), I am very aware of the push from the provincial government towards integration of services. All three Oxford County hospitals (Woodstock, Ingersoll and Tillson burg) are currently engaged in developing a plan of how to best serve the people of Oxford County through greater co-operation and integration. Local autonomy was possible and desirable during more prosperous times. Today all public institutions must focus on providing the best possible service to the public in the most efficient and cost-effective manner. Public libraries are no exception in the trend towards larger units of service. As a member of the OCL system, the Tillsonburg Public Library could focus on excellent service to the public as its primary obligation. The library CEO and other staff would no longer have to spend time on administrative tasks such as preparing government reports, applying for grants, cataloguing and processing books, etc. These tasks would be completed at the County level. Tillsonburg Library staff need not be adversely affected: they would become County employees. While the Tillsonburg Public Library Board would cease to exist under this option, the town ofTillsonburg could request representation on the OCL Board during the three-year transition. I strongly recommend that Council and the Tillsonburg Library Board seriously consider joining the County system as their best option for the future. Yours truly, Elaine Balpataky April16, 2012 Mayor & Members of Council Town of Tillsonburg 200 Broadway, Suite 204 Tillsonburg, ON N4G 5A7 The Corporation of the Town of Tillson burg RE: CULTURAL ADVISORY BOARD RESOLUTIONS RECREATION OF SUBCOMMITTEES At their February 29, 2012 meeting, the Cultural Advisory Board passed the following resolutions: "That the Tillsonburg Turtlefest Committee be recommended to Council for approval as an ad-hoc committee under the Cultural Advisory Board for the purposes of coordinating community wide participation in the 2012 Turtlefest and that minutes be circulated to the Cultural Advisory Board for information purposes"; "That the Country Christmas Committee be recommended to Council for approval as an ad-hoc committee under the Cultural Advisory Board for the purposes of coordinating community wide participation in the 2012 Country Christmas Festival and that minutes be circulated to the Cultural Advisory Board for information purposes"; "That the 2012 Air Show Committee be recommended to Council for approval as an ad- hoc committee under the Cultural Advisory Board for the purposes of coordinating community wide participation in a bi-annual air show as well as related events and that minutes be circulated to the Cultural Advisory Board for information purposes"; and, "That the Canada Day Festival of Music Committee be recommended to Council for approval as an ad-hoc committee under the Cultural Advisory Board for the purposes of coordinating the 2012 Canada Day and Festival of Music activities and that minutes be circulated to the Cultural Advisory Board for information purposes". Two of the above committees (Country Christmas and Festival of Music) are longstanding committees in the Town of Tillsonburg that have operated for a number of years to maintain and grow various cultural tourism events and initiatives. Two of the Committees (Turtlefest and the Air Show) are new committees with Turtlefest being in its second year of planning and the Air Show Committee being in its first year of planning. CORPORATE OFFICES 200 Broadway, Tillsonburg, ON N4G 5A7 Tel: (519) 688-3009 Fax: (519) 842-9431 www.tillsonburg .ca The Corporation of the Town of Tillson burg Although some of these committees are long standing committees within the Town of Tillsonburg, they have not been formally approved by Council under Bylaw 3509 -Boards & Committees Revised. It has been determined that the best way of formalizing these committees is through the creation of sub-committees to the Cultural Advisory Board. The following individuals have been identified as wanting to be involved in the respective committees: Turtlefest Country Air Show Canada Day Christmas Festival Deb Beard Dave Morris Jim Jakes Dianne Clark Floyd Marshall Deb Beard, Shane Clayton Deb Beard Jason Collins Dianne Clark Ian Almond Joan Weston, Elaine Balpataky Marcel Rosehart Floyd Marshall Mary Anne Ruby Fleming Murphy Suzanne Fleet Mike Dean Suzanne Renken Suzanne Renken Virginia Virginia Armstrong Armstrong Staff: Staff: Staff: Staff: Up to 3 staff Up to 3 staff Up to 3 staff Up to 3 staff people as required people as required people as required people as required Please do not hesitate to contact me if you have any questions. Thanks for your ongoing support for cultural and tourism events in the Town of Tillson burg. Yours Truly, ( 7]_L 6u~ Deb Beard, Chair Cultural Advisory Board Cc: Cultural Advisory Board CORPORATE OFFICES 200 Broadway, Tillsonburg, ON N4G 5A7 Tel: (519) 688-3009 Fax: (519) 842-9431 www.tillsonburg.ca Town l~l Orangel'ille S7 firoachl'lly. Orangeville. Omario. Canada !.911' f I\' I 'I(· I: 519-94/-0NO !·ox. 5 I 9-94 I -91133 rolf hee. 1-800-941-11-140 11'11'\r.orungcvi//c.ca Clerk's Department Ext. 2242 E-mail: cjohns@orangeville.ca Email: dwilson@tillsonburg.ca May 3, 2012 Ms. Donna Wilson Clerk Town of Tillsonburg 204-200 Broadway 2nd Bloor Tillsonburg, ON N4G 5A7 Dear Ms. Wilson: Thank you for providing us with a copy of the Town of Tillsonburg's resolution with respect to an increase in Provincial Payment-in-Lieu of Taxes. The Town of Orangeville has a policy that only resolutions from municipalities within the County of Dufferin, the Association of Municipalities of Ontario, and the Federation of Canadian Municipalities are placed on the Council agenda. It is suggested that other resolutions be referred to the appropriate Federal or Provincial Association for disposition. A copy of your resolution will be forwarded to members of council for their information. Yours truly, Cheryl Johns, AMCT Clerk CJ/mg Visit our Website at 11'WW.orangeville.ca '!ft..'-. ,,,.~,, :-:(-: y London CANADA May 9, 2012 300 Dufferin Avenue P.O. Box 5035 London, ON N6A4L9 Donna Wilson, Clerk Development & Communications Services Town of Tillsonburg 200 Broadway 2nd Floor, Suite 204 Tillsonburg, ON N4G 5A7 Re: Provincial Payment-in-Lieu of Taxes This is to acknowledge your letter dated April 23, 2012 submitting a resolution to do with Provincial payment-in-lieu of taxes. The London City Council has a policy with respect to resolutions from other municipalities directing the City Clerk to acknowledge such resolutions with the advice that the London City Council does not take action on resolutions received from other municipalities, but rather prefers to make its position on given subjects known through the appropriate municipal association or if it deems it necessary to do so , directly to the concerned Minister(s) of the Senior Government(s) involved. Sincerely, C. Saunders City Clerk /hw The Corporation of the City of London Office: 519-661-2500 ext. 4937 Fax: 519-661-4892 csaunder@london.ca www. london.ca ) May 18,2012 Town ofTillsonburg Attention: Donna Wilson, Clerk 200 Broadway, 2nd Floor, Suite 204 Tillsonburg, Ontario N4G 5A7 Dear Ms. Wilson, RE: Request for Support of Resolution Larry J. McCabe, B.A., A.M.C.T. Clerk-Administrator Please be advised of the following motion passed at the May 14, 2012 regular meeting of Council; Moved by Councillor Yates Seconded by Deputy Mayor Grace That Council support the resolutions from the Municipality ofMeaford, dated April 5, 2012, the Municipality ofNiagara-On-The-Lake, dated April13, 2012, and the Corporation of the Town ofTillsonburg, dated April 23, 2012 regarding Provincial Payment-in-Lieu of Taxes. Yours truly, ~nttt: [T ... Clerk-Administrator LJM/afl CARRIED~ Town Hall 57 West Street Goderich, Ontario Canada N7 A 2K5 0 GOD ERICH Canada's prettiest town Tel: 519-524-8344 Fax: 519-524-7209 lmccabe@ goderich.ca www .goderich.ca I A ~ \~~~ ~!J:f!!fl!t:if. Dramatically Dijjerent! Donna Wilson Clerk Development & Communication Services Town of Tillson burg 200 Broadway, 2nd Floor, Suite 204 TILLSONBURG, ON N4G SA7 Dear Ms. Wilson: Re: Provincial Payment-in-lieu of Taxes Corporate Services Department Clerk's Office CITY of STRATFORD City Hall, P.O . Box 818 Stratford ON N5A 6W1 May 18, 2012 519-271-0250 Ext. 237 Fax: 519-273-5041 TTY: 519-271 -5241 www.city.stratford.on.ca We acknowledge receipt of your resolution regarding the above-noted matter. The said resolution was provided to Council for their information as part of the May 14, 2012 Council Meeting Consent Agenda (CA-2012-44). Should City Council decide to take further action regarding this request, we will advise. Sincerely, ~u ?Jwt~v~7- Joan Thomson City Clerk lie c: Gary Schellenberger, MP Randy Pettapiece, MPP The Premier of Ontario Legislative Building Queen's Park Toronto, Ontario M7A 1A1 May 23, 2012 Ms. Donna Wilson Le Premier ministre de !'Ontario Edifice de I'Assemblee legislative Queen's Park Toronto (Ontario) M7A 1A1 Clerk, Development and Communication Services Town of Tillson burg 204-200 Broadway 2nd Floor Tillsonburg, Ontario N4G SA7 Dear Ms. Wilson: Ontario Thank you for your letter of April 23, informing me of council's resolution regarding provincial payments in lieu of taxes. I appreciate your keeping me apprised of council's position. As this issue falls within the area of responsibility of my colleague the Honourable Dwight Duncan, Minister of Finance, I have sent a copy of your correspondence to him. I trust the minister will also take council's views into consideration. Thank you again for the information. I welcome council's input on this or any other issue of provincial concern. Please accept my best wishes. Yours truly, Dalton McGuinty Premier c: The Honourable Dwight Duncan THE CORPORATION OF THE TOWNSHIP OF ST. JOSEPH P.O. Box 187 23 May 2012 Donna Wilson Clerk Town ofTillsonburg 200 Broadway, 2nd Floor, Suite 204 Tillsonburg ON N4G 5A7 Dear Mrs. Wilson: 1669 Arthur Street Richards Landing, ON POR lJO Telephone: 705-246-2625 Fax: 705-246-3142 www.stjosephtownship.com Your resolution seeking review of the Provincial Payment-in-lieu of Taxes was reviewed and endorsed by the Council of The Township of St. Joseph on May 16, 2012. An increase in the payments made by the Province is long overdue and this township supports your efforts concerning this issue. Thank you for bringing this matter to our attention. Yours truly, Carol 0. Trainor, A.M.C.T. Clerk Administrator C.C. Premier Dalton McGuinty, the Honourable Dwight Duncan, Minister of Finance, Association of Municipalities of Ontario, MPP Ernie Hardeman, MPP Toby Barott, MPP Jeff Yurek, MPP Tim Hudak. /AR ~ Oshawa® h Pcepace To Be Am,ed File: A-2114 May 24, 2012 Donna Wilson, Clerk Development & Communication Services Town of Tillsonburg 200 Broadway 2nd Floor, Suite 204 Tillsonburg, ON N4G 5A7 Re: Council Resolution-Provincial Payments In Lieu of Taxes Corporate Services Department City Clerk Services his is in response to your correspondence of April 23, 2012 to the Premier of Ontario. City Council considered the matter at a meeting held May 22, 2012, and decided to receive and file your correspondence. If you need further assistance, please contact me at the address listed below, or by telephone at 905- 436-3311. Sandra Krane City Clerk /kb The Corporation of the City of Oshawa, 50 Centre Street South, Oshawa, Ontario L 1 H 3Z7 Phone 905·436·3311 1·800·667·4292 Fax 905·436·5697 www.oshawa.ca • City of Hamilton City Hall, 71 Main Street West Hamilton, Ontario, City Clerk's Office, Corporate Services Physical Address: 71 Main Street West, 1'1 fioor Phone: 905.546-4408 Fax: 905.546-2095 Email: clerk@hamilton.ca Hamilton Canada LBP 4Y5 www.hamilton.ca ) May 24, 2012 Donna Wilson, Clerk Town of Tillsonburg 200 Broadway, 2nd Floor, Suite 204 Tillsonburg, ON N4G 5A7 Dear Ms. Wilson: Re: Support of Resolution Regarding Provincial Payment-in -Lieu of Taxes At its meeting of May 23, 2012 , City Council considered your resolution dated April 23, 2012 respecting the above matter. Please be advised that Council has received this correspondence and supports your resolution. Yours truly, ::::~r~r Manager of Legislative Services/Deputy Clerk MG:sr File C12-011 The Corporation of the Township of Emo P.O. Box 520, Emo, Ontario, POW 1EO May 24, 2012. Town ofTillsonburg, Website: www.emo.ca E-mail: township@emo.ca 200 Broadway, 2nd Floor, Suite 204, Tillsonburg, ON, N4G SA7. ATIENTION: Donna Wilson, Clerk. Dear Donna Wilson: RE: Provincial Payment In Lieu of Taxes. Phone: 807-482-2378 Fax: 807-482-2741 RECEIVED JUN -6 2012 Please be advised at the regular meeting ofthe Council ofthe Township of Emo held on May 15, 2012, the following resolution was passed: "BE IT RESOLVED that the Township of Emo hereby supports in principle, the Town of Tillsonburg in their efforts to call on the government of the Province of Ontario to include in the budget now being prepared, an increase to the payments-in-lieu of taxes." Council fully recognizes the importance of this matter and felt strongly about supporting your initiative. Yours truly, ~~-/!~ Brenda J. Cooke, CMO, CAO/Cierk-Treasurer. BJC/ss . cc. Premier Dalton McGuinty Honourable Dwight Duncan, Minister of Finance B May 28, 2012 Ms. Donna Wilson, Clerk Development & Communication Services Town of Tillsonburg 200 Broadway, 2nd Floor, Suite 204 Tillsonburg, Ontario N4G 5A7 Dear Ms. Wilson: RECEIVED MAY J 1 2012 Thank you for your correspondence to the City of Brantford dated April 23, 2012 respecting a Resolution approved by the Council of the Town of Tillsonburg requesting the Province of Ontario to include in the budget an increase to the payments of lieu of taxes for municipalities. Please be advised that Brantford City Council at its meeting May 22, 2012 received this item as part of the Clerk's Report on Communications (CS2012- 054). Sincereiy, Lori Wolfe City Clerk CITY CLERK'S OFFICE City Hall, 100 Wellington Square, Brantford, ON N3T 2M3 P.O. Box 8 18, Brantford, ON N3T 5R7 Phone: (519) 759-4150 Fax: (519) 759-7840 www.brantford.ca 575 Dom inion Avenue Midland , ON L4R 1 R2 Phone: 705-526-4275 THE CORPORATION OF THE TOWN OF MIDLAND Fax: 705-526-9971 info@town.midland.on.ca -------------------www.town.midland.on.ca-- May 29, 2012 Town of Tillsonburg Corporate Office 200 Broadway Tillsonburg, ON N4G 5A7 Attention: Ms. Donna Wilson, Clerk, Development & Communication Services Dear Ms. Wilson: Re: Payments in Lieu of Taxes Your letter dated April 23, 2012, regarding the above was reviewed at a recent Council meeting. As a result, we are pleased to advise that the following resolution was passed: "THAT THE COUNCIL OF THE TOWN OF MIDLAND SUPPORTS THE TOWN OF TILLSONBURG IN THEIR CALL TO THE PROV tNCE OF ONTARIO TO INCLUDE IN THE BUDGET NOW BEING PREPARED AN INCREASE TO THE PAYMENTS IN LIEU OF TAXES." If you have any questions with respect to this correspondence, please feel free to contact the undersigned. Yours very truly, THE CORPORATION OF THE TOWN OF MIDLAND ~JvC\do/:1 Andrea D. Fay Director of Corporate Services/Clerk Town of Tillsonburg 200 Broadway Tillsonburg, Ontario N4G 5A7 Dear Ms. Wilson: 220 Algonquin Boulevard East, Timmins, ON P4N 183 www.timmins.ca May 30, 2012 Attention: Donna Wilson, Clerk Re: Council Resolution -Provincial Payment-In-Lieu of Taxes Attached hereto please find a certified true copy of Resolution No. 12-137 passed by Timmins Council on May 28, 2012, for your review. Thank you . Encl. Yours truly, ~ATSON,CMO City Clerk c.c. Honourable Dalton McGuinty Honourable Dwight Duncan AMO OFFICE OF THE CITY CLERK Telephone: (705) 360-2602 Fax: (705) 360-2674 E-mail: jack.watson@timmins.ca The Corporation of the City of Timmins RESOLUTION Movedby ____ ~J~.C~u=r~le~y ______________________ __ 12-137 Secondedby ____ ~M~·~D=o=o=d~y __________________ __ THAT the Council for the Corporation of the City of Timmins does hereby support a resolution passed by the Town of Tillsonburg respecting Provincial Payment-in-lieu of Taxes, as per the attached. CARRIED. CERTIFIED TRUE COPY OF RESOLUTION NO. 12-137 CLERK YEAS NAYS MAYOR T.B. Laughren COUNCILLORS Carried ___________________ __ P. Bamford 5. Black J. Curley Defeated _________________ _ M. Doody T.Lever Deferred or Tabled ___________ _ A. Marks N. Rinaldo Date May 28. 2012 G. Scripnick April 23, 2012 Honourable Dalton McGuinty Premier of Ontario Legislative Building Queen's Park Toronto ON M7A 1A1 Dear Honourable Sir: The Corporation of the Town of Tillsonburg RE: COUNCil Resolution -Provincia~ Payment~in-lieu of Taxes At the Tillsonburg Town Council Meeting of April 23, 2012, Council passed the following resolution: "WHEREAS in 1970 the rate of provincial payments in lieu of taxes for universities was arbitrarily set at $25 per full time student; and WHEREAS in 1973 that was doubled to $50 per student and the payment was expanded to include hospitals and provincial correctional institutions; and WHEREAS in 1987 that rate was increased by 50%f still without apparent justification, to $75 per student and bed; and WHEREAS that rate has remained constant since that time despite the fact that inflation would in 2012 require an almost doubling of the payment ($146); and WHEREAS at least sixty-five communities have called for an increase in payments; ,. and WHEREAS heads of universities are supporting that call; and WHEREAS Premier McGuinty has looked to the municipalities of the province to be the economic engine of Ontario; and o:- WHEREAS the payments in lieu of taxes do not meet the actual costs of municipalities to provide the necessary services for the various institutions, thus placing an unfair tax burden on their property tax payers, thereby jeopardizing a municipality's ability to meet infrastructure demands, and consequently weakening their ability to act as economic engines; CORPORATE OFFICE 200 Broadway, Tillsonburg, Ontario, N4G 5A7, Telephone# (519) 688-3009, Fax# (519) 842-9431 www.tillsonburg.ca THEREFORE BE IT RESOLVED THAT the Corporation of the Town of Tillsonburg calls on the government of the Province of Ontario to include in the budget now being prepared an increase to the payments in lieu of taxes; and THAT the Corporation of the Town of Tillson burg calls on the Province of Ontario to meet with the host municipalities for the purpose of reviewing the basis for payments in lieu of taxes, and determining a stable foundation going forward for those payments that meets associated costs prior to the 2013 budget cycle; and THAT copies of this motion be sent to: the Premier Dalton McGuinty; the Honourable Dwight Duncan, Minister of Finance; all Ontario municipalities with any of hospitals, post secondary institutions or provincial correctional institutions; Ontario Small Urban Municipalities (OSUM) and the Association of Municipalities of Ontario (AMO), MPP Ernie Hardeman, MPP Toby Barratt, MPP Jeff Yurek, MPP Tim Hudak, Head of the Opposition Party and South Central Ontario Region (SCOR)." If you have any questions, please do not hesitate to contact me at 688-3009 Ext. 3224 Regards, Donna Wilson Clerk Development & Communication Services Town of Tillson burg 200 Broadway, 2nd Floor, Suite 204 Tillsonburg, ON N4G 5A7 Phone: 519-688-3009 Ext. 3224 Fax: 519:842-9431 www.tillsonburg.ca CORPORATE OFFICE 200 Broadway, Tillsonburg, Ontario, N4G 5A7, Telephone# (519) 688-3009, Fax# (519) 842-9431 www.tillsonburg.ca THEREFORE BE IT RESOLVED THAT the Corporation of the Town of Tillsonburg calls on the government of the Province of Ontario to include in the budget now being prepared an increase to the payments in lieu of taxes; and THAT the Corporation of the Town of Tillsonburg calls on the Province of Ontario to meet with the host municipalities for the purpose of reviewing the basis for payments in lieu of taxes; and determining a stable foundation going forward for those payments that meets associated costs prior to the 2013 budget cycle; and THAT copies of this motion be sent to: the Premier Dalton McGuinty; the Honourable Dwight Duncan; Minister of Finance; all Ontario municipalities with any of hospitals; post secondary institutions or provincial correctional institutions; Ontario Small Urban Municipalities (OSUM) and the Association of Municipalities of Ontario (AMO); MPP Ernie Hardeman; MPP Toby Barratt; MPP Jeff Yurek; MPP Tim Hudak; Head of the Opposition Party and South Central Ontario Region (SCOR)." If you have any questions, please do not hesitate to contact me at 688-3009 Ext. 3224 Regards, Donna Wilson Clerk Development & Communication Services Town of Tillson burg 200 Broadway, 2nd Floor, Suite 204 Tillsonburg, ON N4G 5A7 Phone: 519-688-3009 Ext. 3224 Fax: 519:842-9431 www.tillsonburg.ca CORPORATE OFFICE 200 Broadway, Tillsonburg, Ontario, N4G 5A7, Telephone# (519) 688-3009, Fax# (519) 842-9431 www.tillsonburg.ca