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120514 Council MINTown of Tillson burg Mint1tes of Council Meeting Date: Monday May 14, 2012 6:00PM Council Chambers Chair: John Lessif li ' MINUTES: Meeting for the Committee "Open Council" Review Access: e Public 0 Private .· .. . .· ·town ofTtl:~sonburg · Meetin~tfttr the Cqm,r;J)}tt~$ "Open. Council" >. :··.···.··•··~-.. ·.·()o::, .. ···.· .. · .. · .. ·•·•:···... . ;~~}-!o~f'M ·· ·.·i~tla'ir: :JC:ibtt·'Le~sif CALL TO ORDER The Meeting was called to order at 6:10p.m. ATIENDANCE: Mayor John Lessif Deputy Mayor Mark Renaud Councillor Chris Rosehart Councillor Mel Getty Councillor Dave Beres Councillor Marty Klein Staff: CAO, Kelley Coulter David Samis, Director of Development & Communication Services Steve Lund, Director of Operations Darrell Eddington, Director of Finance Janet McCurdy, Acting Director of Parks & Recreation Services Donna Wilson, Clerk Regrets: Councillor Brian Stephenson ADOPTION OF AGENDA Resolution No. 1: Moved By: Councillor Rosehart Minutes May 14, 2012 Seconded By: Councillor Getty AND RESOLVED THAT the Agenda as prepared for the Open Session of the Council Meeting of May 14, 2012, be adopted. "Carried" Page 1 MINUTES: Meeting for the Committee "Open Council" CLOSED MEETING SESSION Resolution No. 2: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVED THAT Town Council move into Closed Session, to consider matters relating to: Matters relating to personal matters about an identifiable individual -including Municipal Employees; Matters relating to labour relations or employee negotiations; Matters relating to advice that is subject to Solicitor-client privilege including communications necessary for that purpose; Matters for the purpose of education or training the members, "Carried" DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF Councillor Klein declared a pecuniary interest in item no. 4. No other disclosures of pecuniary interest were declared. MINUTES & BUSINESS ARISING OUT OF THE MINUTES Minutes of the Meeting of April 23, 2012 I) Resolution No. 3: Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVE THAT the Minutes of the Open Session Meeting of April23, 2012, be approved. · "Carried" PRESENTATIONS 1. Police Service Board Update ~ Presented By: Larry Scanlan & Tim Clark, District Commander District Commander Tim Clark attended the meeting and gave a presentation regarding the 2012 Oxford Detachment Business Plan. District Commander Clark answered questions of Council with regards to police services in Tillsonburg. He assured the town that during a serious investigation Tillsonburg has it's level of service in place. Chair Person Scanlan spoke briefly regarding resources and how they are applied to the Tillsonburg detachment. The Mayor thanked the commander and the chair person of the police services board for their dedication to police services. DELEGATIONS 2. Special Events Centre Stakeholders Presentation CJ Page2 MINUTES: Meeting for the Committee "Open Council" Presented By: Chris Jezovnik & Suzanne Fleet Mr. Chris Jezovnik appeared before Council and went over the impact that the sale of the SEC would have on user groups. To sell the building was not an easy decision to make and Council have explored a number of options. Council are willing to speak with the interest groups to determine if there are options that have not yet been explored by the Town. Impact of SEC Sale.pdf 3. Operation of Motorized Watercraft on Lake Lisgar for Turtlefest [] Presented By: Joan Weston Ms. Joan Weston represents the Lake Lisgar Revitalisation committee and they are requesting a variance from By-Law 2619 to operate watercraft on Lake Lisgar during Turtlefest. . Liability insurance would need to be in place-the participants would not be covered under the Town's liability insurance policy. Staff to meet with the committee to determine liability and risks and how they will be covered. PUBLIC MEETINGS 4. Committee of Adjustment Application A02/12 [;;1 Presented By: Development Planner -m -m ~ ~ A02-12 Public Hearing.pdf A02 12_rpt.pdf A02 12 Decision 050912.pdf Erik Gilbert, Development Planner, and Gord Hough, Corporate Manager, County of Oxford, appeared before Council and commented with respect to the attached application and County Report. The Applicant Rob Bilger was in attendance. Opportunity was given for comments and questions. Iris Harvey, a neighbour appeared before Council and made a statement regarding the lands remaining in a natural state but was not opposed to the application. No other persons appeared in support of, or in opposition to, the subject application. The following resolution was passed. Resolution No.4: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVED THAT this application is acceptable from a planning point of view and should be granted subject to the following conditions: 1. That the applicant provide a lot grading plan to the Town of Tillson burg for review and approval Page 3 MINUTES: Meeting for the Committee "Open Council" shall be provided prior to the issuance of a building permit; 2. That the applicant provide a slope stability assessment to the Town ofTillsonburg for review and approval prior to the issuance of a building permit; 3. That the construction of a single detached dwelling be required to connect to municipal water service only; 4. That the construction of an accessory building be subject to the provisions as outlined in Section 5.1.1.4.1 iv) of the Town of Tillson burg Zoning By-law No. 3295; 5. That the applicant satisfy the requirements of the Oxford County Public Health & Emergency Services Department regarding the installation of a private on site sewage disposal system prior to the issuance of a building permit; 6. That the proposed single detached dwelling and accessory building be located in a manner in-keeping with that illustrated on Plate 3 of Report 2012-124 "Carried" INFORMATION ITEMS 5. Louie's Grandpa Walks to Defeat Duchenne -In Tillsonburg May 22. 2012 CJ 6. Junior Achievement Thank You Letter ~ 7. Request for Ontario Human Rights Code Day/Week Proclamation [) 8. TDMH Correspondence Regarding Municipal Appointments ~ QUARTERLY REPORTS 9. FIN 12-026 First Quarter 2012 Financial Results b:l 2012 Actual Variances PDF Report is attached for reference purposes for the first quarter reports for the departments of Operations and Fire & Rescue Services. 10. FIR 12-01 First Quarter 2012 Fire & Rescue Services ~ Presented By: Fire Chief Resolution No. 5: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVE THAT Council receives FIR 12-01 First Quarter 2012 Fire & Rescue Services report as information. "Carried" 11. OPS 12-05-Operations Services 2012 First Quarter Report Presented By: Director of Operations Services -m OPS 12-05 Operations Services 2012 First Quarter Report.pdf Resolution No. 6: Moved By: Councillor Beres Page4 MINUTES: Meeting for the Committee "Open Council" Seconded By: Councillor Klein AND RESOLVE THAT Council receives OPS 12-05 First Quarter 2012 Operations Services report as information. "Carried" Resolution: Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVED THAT the Town ofTillsonburg advise the MTO of our disappointment regarding the lack of connecting link funding. FURTHER RESOLVED THAT the resolution be forwarded to area MPP's, other Municipalities affected by the connecting link, the Premier, Opposition Leaders and AMO. "Carried" CHIEF ADMINISTRATIVE OFFICER 12. Appointment to Board of Management for Tillsonburg Downtown Improvement Area [;;] Presented By: CAO Resolution No. 7: Moved By: Councillor Beres Seconded By: Councillor Klein AND RESOLVED THAT Council receive the application for an additional member to the BIA; FURTHER RESOLVE THAT a By-Law be brought forward for Council consideration. "Carried" FINANCE 13. FIN 12-028 By-Law 3613 to Adopt Budgetary Estimates and Tax Rates 61 Presented By: Director of Finance Resolution No.8: Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVE THAT Council receives FIN 12-028 By-Law 3613 to Adopt Budgetary Estimates and Tax Rates. FURTHER RESOLVE THAT By-Law 3613 to adopt budgetary estimates, tax rates and to further provide for penalty and interest in default of payment be brought forward for three readings for Council consideration. "Carried" DEVELOPMENT & COMMUNICATIONS 14. DCS 12-30 Report-Airport LED Signage Options for Purchase Presented By: Director of Development and Communication Services -m DCS 12-30 Airport LED May 10 Signage Options.pdf Staff will bring back further information regarding the specifics of the LED Signage with respect to a two or three line sign. Page 5 MINUTES: Meeting for the Committee "Open Council" Resolution No. 9: Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVE THAT Council receive Report DCS 12-30 as information. AND FURTHER RESOLVE THAT the funding source identified by staff be used subject to Council approval of the staff report regarding the number of lines. "Carried" 15. DCS 11-31 Lease of Airport Office Space [] Presented By: Director of Development and Communication Services Resolution No. 10: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT Council receive report DCS 11-31 Lease of Airport Office Space; FURTHER RESOLVE THAT Council approve the lease of office space in the Air Terminal Building to David Brandon, operating as the Tillsonburg Flying School, for the period of January 1, 2012 to December 31, 2014 at a price of $230 per month plus Harmonized Sales Tax (H.S.T.), subject to the terms and conditions contained in this report; and, AND FURTHER RESOLVE THAT a bylaw be brought forward in this regard. "Carried" 16. Report DCS 12-27 Lease of Agricultural Facilities to B&B Graydon Enterprises Ltd Cil Presented By: Director of Development and Communication Services Resolution No. 11: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT Council receive Report DCS 12-27 Lease of Agricultural Facilities to B&B Graydon Enterprises Ltd; FURTHER RESOLVE THAT Council approve the lease of property known as 2901 Highway 3- Excess lands located on the south side of Highway 3, being Part Lot 2, Con 5 NTR Middleton, Town of Tillson burg, containing a grain dryer, five steel storage bins, accessory buildings and yard for a two year period subject to the terms and conditions contained in this report; AND FURTHER RESOLVE THAT a By-Law be brought forward in this regard. "Carried" 17. DCS 12 -32 Report-Interim Control By-law ~ Presented By: Director of Development and Communication Services Resolution No. 12: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVE THAT Council receive Report DCS 12-32 as information; FURTHER RESOLVE THAT staff undertake the recommended planning study contained in this Page 6 MINUTES: Meeting for the Committee "Open Council" report; AND FURTHER RESOLVE THAT Council adopt the recommendations, herein and undertake three readings of the by-law. "Carried" PARKS & RECREATION SERVICES 18. PRS 2012-12 Relocation of Playground Equipment to Elliott Fairbairn and Cranberry Park 6J Presented By: Acting Director of Parks & Recreation Resolution No. 13: Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVE THAT Council receive PRS 12-12 Redeployment from Memorial Park of Playground Equipment to Elliott Fairbairn and Cranberry Park as contained within this report. "Carried" COMMITTEES 19. Heritage and Beautification Committee: Signage Wording for Transfer Station []] Resolution No. 14: Moved By: Councillor Beres Seconded By: Councillor Klein AND RESOLVE THAT Council receive the correspondence from the Heritage and Beautification Committee as information; "Carried" 20. Development Committee Request for an Additional Member Cj Resolution No. 15: Moved By: Councillor Beres Seconded By: Councillor Klein AND RESOLVED THAT Council receive the request from the Development Committee regarding an addition to its membership; FURTHER RESOLVE THAT a By-Law be brought forward for Council consideration. "Carried" NOTICE OF MOTION RESOLUTIONS 21. Oxford County Future Landfill Construction Correspondence CJ Resolution No. 16: Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVE THAT Council receive the correspondence from the County of Oxford regarding their resolution with respect to future Oxford County Landfill Page 7 MINUTES: Meeting for the Committee "Open Council" Construction; FURTHER RESOLVE THAT Tillsonburg Town Council support the resolution contained therein; AND FURTHER RESOLVE THAT this resolution of support be forwarded to The Honourable Jim Bradley, Minister of the Environment and to the Clerk of the County of Oxford. "Carried" 22. 2012 Ontario Senior of The Year Award Nomination Resolution No. 17: Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVE THAT Council receive the Nominations for the Senior of the Year Award; FURTHER RESOLVE THAT Council select Donald Frederick Millman for The 2012 Ontario Senior of the Year Award for the Town of Tillson burg; AND FURTHER RESOLVE THAT the Senior of the Year Certificate be presented at a future open Council meeting when we receive it from the Ministry of Citizenship and Immigration. "Carried" 23. Report FIN 12-029 Job Evaluation Results Resolution Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVED THAT Council receive FIN 12-029 Job Evaluation Results for information purposes; AND FURTHER RESOLVE THAT Council acknowledges that the Job Evaluation Results effective June 1, 2012 at an additional 2012 cost of $56,500 will be mitigated through staff vacancies with no impact to the 2012 budget. "Carried" BY-LAWS 23. By-Law 3614, to Amend By-Law 3509, Boards & Committees. To Add a Member to the BIA & the Development Committee Ch Resolution No. 18: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT By-Law 3614, To Amend By-Law 3509, To Add a Member to the BIA & the Development Committee, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3614, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. 24. By-Law 3613. to Adopt Budgetary Estimates and Tax Rates. Resolution No. 19: Page 8 MINUTES: Meeting for the Committee "Open Council" Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT By-Law 3613, to adopt budgetary estimates and tax rates and to further provide for penalty and interest in default of payment, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3613, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. -m Microsoft Word-2012 Final Levy Bylaw 051412.pdf 25. By-Law 3617, to Authorize an Agreement Between the Corporation of the Town of Tillson burg and David Brandon. By-Law 3617 .pdf Agreement-AirportTerminaiOffice(May8, 12).pdf Resolution No. 20: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT By-Law 3617, to authorize an agreement between the corporation of the Town of Tillsonburg and David Brandon, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3617, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 26. By-Law 3618, to Authorize an Agreement Between the Corporation of the Town of Tillsonburg and B&B Graydon Enterprises Ltd. By-Law-AgreementWith B& BGraydon Ltd. pdf Lease-Between T own&G raydon. pdf Resolution No. 21: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT By-Law 3618, to Authorize an Agreement Between the Corporation of the Town of Tillsonburg and B&B Graydon Enterprises Ltd., be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3618, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 27. By-Law 3616. To Establish Interim Control Provisions for the Town of Tillsonburg I) Resolution No. 22: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT By-Law 3616, to establish interim control provisions for the Town of Tillsonburg to prohibit the establishment of new methadone clinics and Page 9 MINUTES: Meeting for the Committee "Open Council" methadone dispensaries, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3616, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 28. By-Law 3596, to Prohibit Smoking in Certain Public Places within the Town of Tillsonburg. CJ Resolution No. 23: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT By-Law 3596, To Prohibit Smoking in Certain Public Places, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 29. By-Law 3515, To Confirm the Proceedings of the Council Meeting of May 14, 2012. [) Resolution No. 24: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT By-Law 3615, To Confirm the Proceedings of the Council Meeting of May 14, 2012, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3615, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" ITEMS OF PUBLIC INTEREST ADJOURNMENT Moved By: Councillor Klein AND RESOLVE THAT the meeting be adjourned at 8:23p.m. Approval Received: (1 of 1) Amber Zimmer/Tillsonburg (Monday May 28, 2012 02:54PM) Town of Tillsonburg Page 10 MINUTES: Meeting for the Committee "Open Council" Review Access: e Public 0 Private MI~NUTES. Town of Tiii5Qnburg Meeting for the Committee "Open Council" on Monday Aprii.2S,:201~ 06:00PM Order& of the Day: CALL TO ORDER · CouncUChe~mbers Chair: John··Lessif The meeting was called to order at 6:00 PM ATTENDANCE: Mayor John Lessif Deputy Mayor Mark Renaud Councillor Chris Rosehart Councillor Mel Getty Councillor Brian Stephenson Councillor Dave Beres Councillor Marty Klein Staff: CAO, Kelley Coulter David Samis, Director of Development & Communication Services Steve Lund, Director of Operations Darrell Eddington, Director of Finance Janet McCurdy, Acting Director of Parks & Recreation Services Donna Wilson, Clerk ADOPTION OF AGENDA To add an item to the agenda regarding funding sources for the LED light to item No.6 CAO 12-09 First Quarter Year In Review Resolution No. 1: Moved By: Councillor Rosehart 8 Seconded By: Councillor Getty RESOLVED THAT the Agenda as prepared for the Open Session of the Council Meeting of April 23, 2012, be adopted, as amended. "Carried" Page 1 MINUTES: Meeting for the Committee "Open Council" CLOSED MEETING SESSION Resolution No. 2: Moved By: Councillor Rosehart Seconded By: Councillor Getty RESOLVED THAT Town Council move into Closed Session, to consider matters relating to: Matters pertaining to the education or training of its members; Matters pertaining to the securing of the property of the municipality. "Carried" DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF Councillor Stephenson declared a pecuniary interest in item no. 7. Tillson burg Library Services Business Case. No other disclosures of pecuniary interest were declared MINUTES & BUSINESS ARISING OUT OF THE MINUTES Minutes of the Meeting of April10, 2012 Ql Proposed Resolution No. 3: Moved By: Councillor Stephenson Seconded By: Councillor Beres AND RESOLVE THAT the Minutes of the Open Session Meeting of April10, 2012, be approved. "Carried" INFORMATION ITEMS 1. Ontario Association of Fire Chiefs Municipal Politicians Seminar [) QUARTERLY REPORTS 2. FIN 12-026 First Quarter 2012 Financial Results CJ Presented By: Director of Finance Staff bring back a report regarding an amending agreement with the County for Water/Sewer services. Resolution No. 4: Moved By: Councillor Stephenson Seconded By: Councillor Beres AND RESOLVE THAT Council receives Report FIN 12-026 First Quarter 2012 Financial Results as information. "Carried" 3. FIN 12-027 First Quarter 2012 Finance Department c:1 Presented By: Director of Finance Resolution No. 5: Page 2 MINUTES: Meeting for the Committee "Open Council" Moved By: Councillor Beres Seconded By: Councillor Klein AND RESOLVE THAT Council receives FIN 12-027 First Quarter 2012 Finance Department Report as information. "Carried" 4. DCS 12-28 First Quarter Report Presented By: Director of Development & Communication Services DCS 2012 28 First Quarter Report April2012.pdf Resolution No. 6: Moved By: Councillor Beres Seconded By: Councillor Klein AND RESOLVE THAT Council receives report 12-28 First Quarter Report-Development and Communication Services, as information. "Carried" 5. PRS 12-10 First Quarter Report Parks and Recreation Services Presented By: Acting Director of Parks & Recreations Services PRS12-10 1st Quarter Report Parks and Recreaion Services.pdf Resolution No. 7: Moved By: Councillor Klein Seconded By: Deputy Mayor Renaud AND RESOLVE THAT Council receives report PRS12-10 first quarter report as information. "Carried" CHIEF ADMINISTRATIVE OFFICER 6. CAO 12-09 2012 First Quarter Year in Review Presented By: CAO CA012-09 Year in Review Q1.doc Staff to bring back a report to Council in May regarding funding sources for the LED light on the Airport signage. Discussion took place regarding funding sources from the Province, for Municipalities connected to King's Highways. Staff to provide a recommendation which will be forwarded to Queens Park and forwarded to every other Municipality in Ontario to request support and adoption of the resolution. Resolution No. 8: Moved By: Councillor Klein Page 3 MINUTES: Meeting for the Committee "Open Council" Seconded By: Deputy Mayor Renaud AND RESOLVE THAT Council receive report CAO 12-09 as information. "Carried" 7. Tillsonburg Library Services Business Case Presented By: CAO Town vs Oxford County Business Case.pdf Resolution No. 9: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT Council receive Tillsonburg Library Service Business Case; FURTHER RESOLVE THAT staff execute a public consultation process and provide a report in that regard by the end of May. "Carried" 8. CAO 12-07 Executive Summary to By-Law 3611 [;;;a Presented By: CAO Resolution No. 10: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT Council receive Executive Summary CAO 12-07; FURTHER RESOLVE THAT By-Law 3611 to enter into a Transfer Release & Abandonment of Easement and a Transfer of Easement with the Corporation of the Municipality of Bayham be brought forward for Council consideration for three readings. "Carried" 9. CAO 12-08 Executive Summary to BY-LAW 3596, To Prohibit Smoking in Certian Public Places within The Town of Tillson burg ~ Presented By: CAO Staff to address the wording regarding no smoking along any "walkway" within the By-Law. Resolution No.11: Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVE THAT Council receive Executive Summary to By-Law 3596, CAO 12-08; AND FURTHER RESOLVE THAT By-Law 3596 to Prohibit Smoking in certain Public Places within the Town of Tillsonburg, be brought forward for Council consideration. "Carried" FINANCE Page4 MINUTES: Meeting for the Committee "Open Council" 10. FIN 12-025 OPP 2009 PSU 1]1 Presented By: Director of Finance Resolution No. 12: Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVE THAT Council receives report FIN12-025 OPP 2009 PSU. FURTHER RESOLVE THAT $122,114 be allocated to the Police reserve from the General reserve. "Carried" 11. Helen McCrea Peacock Foundation ~ Presented By: Director of Finance Resolution No. 13: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVE THAT Council receive the Helen McCrea Peacock Foundation grant application; FURTHER RESOLVE THAT Council support the application to be submitted by the Lake Lisgar Revitalization Project Committee. "Carried" 12. FIN 12-019 Carroll Trail Funding Source [] Presented By: Director of Finance Staff to provide Council with a report regarding the process to deal with the fund raising issue and that this item be brought back to council through the 2013 budget process. Resolution No. 14: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVE THAT Council receives report FIN12-019 Carroll Trail Funding Source as amended as information. "Carried" PARKS & RECREATION SERVICES 13. PRS 12-09 Memorial Park Playground Equipment 1]1 Presented By: Acting Director of Parks & Recreation Services ~ ~ ~ b300907r0-view 2.pdf b300907r0.pdf b300907r0-view 1.pdf Resolution No. 15: Moved By: Councillor Stephenson Seconded By: Councillor Beres AND RESOLVE THAT Council receive PRS 12-09 Memorial Park Playground Equipment; FURTHER RESOLVE THAT the Request for Quotation be awarded to Henderson Recreation to remove the existing playground equipment for relocation and install new equipment in Memorial Park for $59,790.00 + HST; Page 5 MINUTES: Meeting for the Committee "Open Council" AND FURTHER RESOLVE THAT Town Staff complete excavation, safety surfacing, landscaping and site amenities with the remaining funds of $15,210. "Carried" Resolution: Moved By: Councillor Klein Seconded By: Deputy Mayor Renaud AND RESOLVED THAT Staff be directed to evaluate the playground needs in Beckett/Granberry as well as the area neighbouring the Event Centre. FURTHER RESOLVE THAT Staff inventory playground equipment throughout the community to determine if reallocation is possible. "Carried" 14. PRS 12-08 Kinsmen Memorial Roof Structural Report 2012-03-05 Kinsmen Memorial Arena Structural Review Report EHC (Final).pdf_ -m Kinsmen Roof Structural Report.pdf Resolution No. 16: Moved By: Councillor Beres Seconded By: Councillor Klein AND RESOLVE THAT Council receives report PRS12-08 Results of the Kinsmen Memorial Roof Structural Report. FURTHER RESOLVE THAT Council supports the recommended repairs and staff are directed to complete the work in 2012 working within the 2012 Capital budget of $39,600.00. AND FURTHER THAT staff be directed to complete the RFP work in accordance with the procurement policy of the Town of Tillsonburg. "Carried" COMMITTEES 15. Committees of Council Minutes -m BIA_Minutes March 26, 2012[1][1].pdf Quality of Life -Minutes Janaury 1 0 2012.pdf -m -m AAC-Feb 28 2012.pdf Social Service Committee Minutes February 29, 2012.pdf 16. LPRCA Minutes of February 24, 2012 [) 17. Cultural Advisory Board Request for Council Endorsement CJ Page 6 MINUTES: Meeting for the Committee "Open Council" Staff to provide Council with a report regarding recommendations for sub committees with regards to events. Resolution No. 17: Moved By: Councillor Klein Seconded By: Deputy Mayor Renaud RESOLVE THAT Council receive the correspondence from the Cultural Advisory board, as information. "Carried" NOTICE OF MOTION RESOLUTIONS 18. Tillsonburg District Memorial Hospital Volunteer Association RE: Hospital Extravaganza CJ Resolution No. 18: Moved By: Councillor Klein Seconded By: Deputy Mayor Renaud AND RESOLVED THAT Council receive the correspondence from the Tillsonburg District Memorial Hospital Volunteer Association regarding the 2012 Hospital Extravaganza; FURTHER RESOLVE THAT Council approve the request to receive the same rental rate for the Special Events Centre as last year. "Carried" 19. The Town of Niagara-on-the-Lake Correspondence [) 20. The Municipality of Meaford Correspondence [) 21. Provincial Payment-in-lieu of Taxes !;] Resolution No. 19: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein WHEREAS in 1970 the rate of provincial payments in lieu of taxes for universities was arbitrarily set at $25 per full time student; and WHEREAS in 1973 that was doubled to $50 per student and the payment was expanded to include hospitals and provincial correctional institutions; and WHEREAS in 1987 that rate was increased by 50%, still without apparent justification, to $75 per student and bed; and WHEREAS that rate has remained constant since that time despite the fact that inflation would in 2012 require an almost doubling of the payment ($146); and WHEREAS at least sixty-five communities have called for an increase in payments; and Page 7 MINUTES: Meeting for the Committee "Open Council" WHEREAS heads of universities are supporting that call; and WHEREAS Premier McGuinty has looked to the municipalities of the province to be the economic engine of Ontario; and WHEREAS the payments in lieu of taxes do not meet the actual costs of municipalities to provide the necessary services for the various institutions, thus placing an unfair tax burden on their property tax payers, thereby jeopardizing a municipality's ability to meet infrastructure demands, and consequently weakening their ability to act as economic engines; THEREFORE BE IT RESOLVED THAT the Corporation of the Town of Tillsonburg calls on the government of the Province of Ontario to include in the budget now being prepared an increase to the payments in lieu of taxes; and THAT the Corporation of the Town of Tillsonburg calls on the Province of Ontario to meet with the host municipalities for the purpose of reviewing the basis for payments in lieu of taxes, and determining a stable foundation going forward for those payments that meets associated costs prior to the 2013 budget cycle; and THAT copies of this motion be sent to: the Premier Dalton McGuinty; the Honourable Dwight Duncan, Minister of Finance; all Ontario municipalities with any of hospitals, post secondary institutions or provincial correctional institutions; Ontario Small Urban Municipalities (OSUM) and the Association of Municipalities of Ontario (AMO), MPP Ernie Hardeman, MPP Toby Barratt, MPP Jeff Yurek Head of the Opposition Party and South Central Ontario Region (SCOR). "Carried" BY-LAWS 22. By-Law 3611. To Authorize an Easement Agreement with the Municipality of Bayham CJ Resolution No. 20: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT By-Law 3611, to Authorize an Easement Agreement with the Municipality of Bayham, be read for a first and second time and this constitutes the first and second reading thereof; FURTHER RESOLVE THAT By-Law 3611, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 23. By-Law 3596. To Prohibit Smoking in Certain Public Places within the Town of Tillson burg [) Resolution No. 21: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT By-Law 3596, To Prohibit Smoking in Certain Public Places, be read for a first and second time and this constitutes the first and second reading thereof. "Carried" 24. By-Law 3609, To amend By-Law 3361, To Establish Development Charges for the Corporation of Page 8 MINUTES: Meeting for the Committee "Open Council" the Town of Tillson burg Cfl Resolution No. 22: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT By-Law 3609, To amend By-Law 3361, to establish development charges for the Corporation of the Town of Tillsonburg be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 25. By-Law 3612. To Confirm the Proceedings of the Council Meeting of April23. 2012 I) Resolution No. 23: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT By-Law 3612, To Confirm the Proceedings of the Council Meeting of April 23 2012, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3612, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" ITEMS OF PUBLIC INTEREST ADJOURNMENT Moved By: Councillor Klein AND RESOLVE THAT the meeting be adjourned at 8:21 PM. Approval Received: (1 of 1) Donna Wilsonffillsonburg (Tuesday April 24, 2012 10:45 AM) Town of Tillsonburg Page 9 Ontario Provincial Police 3. 93.3% of respondents were "satisfHM:I" or "very satisfied" with the quality of police serve provided by the OPP 4. 91.2% satisfaction rating with OPP visibility in our communities 92.5 % satisfaction rating with OPP visibility on our highways 5. 92.9% of respondents were "satisfied" or "very satisfied" with the OPP's ability to work with communities to solve local problems Survey Total-383 all of Oxford County -118 Tillsonburg "An Independent consultant was hired R. A. Malatest & Aasoclates Ltd. Soutr::e:OnlsrioProvincla/Pofce, DBilyActMtyRepctfrJQSy.stem, 15FEB12 Foot Patrol Hours Bike Patrol Hours TOTAL Calls for Service 151 y,. 2012 Calls for Service 01Jan- 31Mar 1459 28/08/2014 Message from the Detachment Commander We hold ourselves accountable to our communities, partners, elected councils and police services board We report our results to stakeholders monthly and quarterly. We are committed to providing municipalities with cost-effective and professional police services Personnel- Staff Strength Headcount Uniform !Oxford Countvl Tillsonbura Inspector -1 Staff Sergeant -1 Sergeant -10 Constable-90 TOTAL Uniform-102 .331nspector .33 StaffSgt 2Sgts 20Csts Civilian fTillsonbural 1 Court Officer 2 Clerical TOTAL DETACHMENT -112 /ncAJde5empbJ""'"$atllea ... ofBb.lenc::E!8Xceplthose<)'>LIJtl!l T...,lnccvneAvlec!lon &.ci!Jde.sUncias>lfedCNIIensandC...""/ Pad-TmePol1085cuee Worl<fcmolnlormat>::>nNelworlt.(WIN) &lracl01.w.Rf2 20111ntelligence- Led Policing - Crime Abatement Strategy -N~bel' of Number of PerSons· Pefson& ~ ~-w Til~~l.>urll· 59 14 1 Effective Financial management and fiscal accountability • Workforce resources are maximized through effective management and approvals • All qualifying overtime is pre-approved and, where necessary, scored correctly in the Employee Pay Equivalence Report (EPER) at al detachments and Region. • Ensure accurate monthly reporting on expenditure forecasts • Take advantage of all Grant Programs, CPP, 100 officers, Ride Grant, Enbridge Grant, Civil Remedies Grant Program, Polycom System • Connecting and Networking-Telephone Conference ' awareness of the OPP's mandate, to our communities and stakeholders. • Identify opportunities to leverage existing social media to better inform, engage and educate communities and stakeholders. • Continue our ongoing successful relationships with local stakeholders (ie. CMHA, Women's emergency shelter, youth engagement programs, public health) Save lives and reduce crime on our highways, waterways and trails. • Target the "Big Four" factors in death and injuries on highways, waterways and trails: impaired driving, lack of occupant restraint/safety equipment, aggressive driving and distracted driving. • Support detachments in traffic analysis to identify target areas and develop problem solving strategies at the appropriate level leveraging the Mobilization and Engagement model of Community Policing 28/08/2014 nmental responsibility into our culture and our business practices • Where possible, reduce vehicle idling times, ensure routine and complete vehicle checks, and follow OPP vehicle maintenance policy. Develop and implement a coordinated approach to internal communications • Ensure regular shift briefings are conducted at all detachments and supported with intermittent regional attendance to identify areas of focus and maintain awareness of local issues. • Develop and implement regional messaging and learning opportunities by maximizing OPP Learn and video conferencing technology. Investigative excellent through Intelligence-Led Policing. • Re-visit unsolved property crimes at 90 days to identify new information • Robbery Prevention Program • Support of the Crime Abatement Strategy 3 SEC Stakeholders Presentation Chris Jezovnik will be making a presentation regarding the impact of the sale of the Tillsonburg Special Event Centre on the major stakeholders and the people that their projects assist. Impact of the sale of the Tillson burg Special Events Centre by Chris Jezovnik Background to presentation to the Town ofTillsonburg 14 May 2012 • • • • • • It had long been rumoured that the Tillsonburg Special Events Centre was always, at least informally, up for sale. Those rumours solidified into reality in the fall of2011. The Station Arts Centre, along with a number of other organizations in town uses the Special Events Centre for large-scale fund-raising activities that are crucial to the Station's abilities to provide the level of service that it does to the community. In January of2012 I asked the Station Art Centre's Event Coordinator, Suzanne Fleet, to go on a fact finding mission to learn as much as possible about the status of the Special Events Centre. We were able to piece together a general albeit incomplete picture of the Special Events Centre's Finances. To get further insight we invited other community groups that held events at the Special Events Centre to join us at the Station for a Stakeholders meeting. Representatives attended the meeting from o The Tillson burg Hospital Foundation o The Kiwanis Club o The Sea Scouts o The Fair Board o The Chamber of Commerce o The Station Arts Centre o The Auto Swap Meet • Other parties were invited but were unavailable. • We shared our findings with them, summarized in the form of a diagram called a mindmap. We also asked them to furnish any details that they might have that could help us to better understand what impact the sale of the Centre might have. • While we had, and continue to have, many questions about the Centre, some facts have emerged: o The Town purchased the building for approximately $1.1 in 2003 (or 2001 depending on your sources) under the auspices of a previous Town Council. o The Town took out a loan in the form of a debenture for an unknown amount to cover the purchase. We can speculate if more was taken to help cover building upgrades. o The Town carried out additions and improvements to the washrooms and perhaps to other infrastructure to the tune of about $350,000 to prepare the facility for use by the general public. o Given the way the facility is currently run, the Centre's operations result in a loss each year with expenses outweighing income in a range of about 1.5 to 1. Presumably this has been the case for at least a decade. o Repayment of the Debt Interest and the Debt Principal make up the largest expenditures. • o Is it a matter of "amenities"? Woodstock has a wider range of complimentary amenities, such as larger-scale hotel accomodations. o Is it a matter of "management"? Woodstock's facilities are simply better managed than our own. Perhaps they actively pursue new business more aggressively than we do. • We don't know for sure because we don't have the metrics to directly compare the two situations. However, to expand on this last point, the one about "management": 0 If there's one statement I have heard over and over again throughout this process, from many parties, it is that the Special Events Centre has not taken to marketing very seriously. Among the complaints: • No one, that we know of, has ever been hired to EXCLUSIVELY look after the Special Events Centre. This is not a part-time job! As we say in business, part-time jobs lead to part-time results. • The rental fee schedule was sometimes cited as being too inflexible. • On the flip side, the payment fee schedule was recently a point of contention with at least one long-time, large-scale renter. • Hydro drops for weekend vendors at $50 a drop on top of their booth rentals were onerous enough that most booth vendors at the Down Home Country Christmas simply did without. • No Internet service was made available to vendors despite the fact that an Internet connection has existed on the premises for several years. In fact, one year the Town, provided Internet service only to it's own booth at the Home & Rec Show while everyone else went without. • Several computer companies and even the local non-profit computer club, The Tillsonburg Linux Users Group, offered to administer that network on behalf of the Events Center to reduce the cost of providing service and to deflect any liability issues (virus infections, porn, etc.) away from the Town. • All offers were quietly ignored. • Ifyou type "Tillsonburg Special Events Centre" directly into Google, good luck finding the Centre's website. • This was true even before the Centre went up for sale . • What are the options for the future?: o 1) Keep things as they are • This is obviously not an option. The SEC is bleeding money. o 2) Hire someone to properly market and manage the SEC on a full-time basis. • The SEC is an income property. It is generating a substantial, even if insufficient income now of between $50 and $60 thousand dollars. You probably want to add a $100,000 to that figure to break even. This is not unreasonable amount. • There are individuals out there who were born to market the features of buildings and to deftly negotiate contracts that result in loyal customers and long-term profits. Typically they are found in the world of real-estate, but you can find them also in other areas of 25 Delevan Crescent Tillsonburg, ON N4G 3M6 April 25, 2012 To Whom It May Concern: Please accept this letter as our formal request for permission to operate motorized watercraft on Lake Lisgar for Turtlefest, which is scheduled for June 16,2012. Bylaw 2619, a Bylaw to Prohibit Water Craft from Operating on Lake Lisgar, does allow for the use of motorized water craft on Lake Lisgar if approval is given by a resolution of Town Council. Specifically, Paragraph 2 of Bylaw 2619 states: That regulations provided in Paragraph 1 shall not apply to a performance or activity given under the auspices of a patriotic, fraternal, or charitable society, service club or non-profit organization provided permission by resolution is given by the Council of the municipality. Hence, the Lake Lisgar Revitalization Project Committee is requesting permission for the use of three motorized craft for their Turtlefest activities, including those conducted by the Sea Scouts. Submitted Respectfully by: Joan Weston, LLRP Committee Member File: A09/ll Date: December 22, 2011 TOWN OF TILLSONBURG COMMITTEE OF ADJUSTMENT NOTICE OF PuBLIC HEARING Please take notice that the following application has been submitted to the Tillsonburg Committee of Adjustment under section 45 of the Planning Act, R.S.O. 1990. Before making its decision on the application, the Committee will hold a public hearing to consider submissions from both the applicant and every other person who desires to be heard in favour of and/or against the application. The public hearing is to be held: Date: Monday January 9, 2012 Time: 6:00pm Location: Town Council Chambers Tillsonburg Corporate Offices, Town Centre Mall, znd Floor OWNERS/APPLICANTS: Jim & Sharon Jakes l 0 Thomas Ave Tillsonburg ON N4G 5K8 LOCATION: Lot 90, Plan M-59 I 0 Thomas Ave, Tillsonburg ON PURPOSE OF APPLICATION: AGENT: Mark Lebouthillier (Joes Carpentry Inc) 5 Stover St. S Norwich ON NOJ !PO The applicant is applying for relief from Section 6.2 of the Rl Zone of the Town's Zoning Bylaw, to reduce the minimum required rear yard setback from 12m to 9.23m, in order to construct a sunroom. You are invited to present your comments regarding the application either in person at the public hearing or in writing to the Secretary-Treasurer prior to the public hearing. If you do not attend or are not represented at this meeting, the Committee may proceed in your absence and you will not be entitled to any further notice of the proceedings. If you would like a copy of the Decision of the Committee of Adjustment, please request, in writing, a "Notice of Decision" from the Secretary-Treasurer. The Notice of Decision will be mailed not later than ten days from the date of the Committee's decision. Please be advised that the Oxford County Community and Strategic Planning Department will be conducting a review of the application and if you would like a copy of the Planning Report or have any questions, please contact Jason Juhasz, Development Planner at 688-3009 extension 3226 or by email: jjuhasz@county.oxford.on.ca. Yours truly, Donna Wilson Secretary-Treasurer Tillsonburg Committee of Adjustment Tillsonburg Corporate Office 200 Broadway, 2nd Floor Tillsonburg ON N4G SA 7 fxri;!d~J?o~;!/Xogether Community and Strategic Planning P. 0. Box 1614, Woodstock Ontario N4S 7Y3 Phone: 519-539-9800 • Fax: 519-537-5513 Web site: www.oxfordcountv.ca Our File: A 09/11 APPLICATION FOR MINOR VARIANCE TO: Town of Tillson burg Committee of Adjustment OWNERS: Jim & Sharon Jakes 10 Thomas Avenue Tillsonburg ON N4G 5K8 VARIANCE REQUESTED: MEETING: REPORT NO: AGENT: Marc Lebouthillier Joe's Carpentry Inc. 5 Stover Street South Norwich ON NOJ 1 PO January 9, 2012 2011-303 Relief from Section 6.2, Table 6.2 -Zone Provisions -Rear Yard, to reduce the required minimum rear yard from 12 m (39.3 ft) to 9.23 m (30.3 ft) to allow for the construction of a sun room addition to the rear of the existing single detached dwelling. LOCATION: The subject property is described as Lot 90, Plan M-59 in the Town of Tillsonburg. The lands are located on the east side of Thomas Avenue, north of Demeyere Avenue and are municipally known as 10 Thomas Avenue. BACKGROUND INFORMATION: COUNTY OF OXFORD OFFICIAL PLAN: TOWN OF TILLSONBURG ZONING BY-LAW: SURROUNDING USES: COMMENTS: (a) Purpose of the Application: Low Density Residential Low Density Residential-Type 1 (R1) Surrounding uses include existing low density residential uses The applicant proposes to obtain relief from the above-noted section of the Tillsonburg Zoning By-law to facilitate the construction of an addition of a sunroom to the rear of the existing single detached dwelling. Assessment records indicate the property has an approximate area of 796.6 m2 (8,575 ft2). The existing single detached dwelling is one storey in height and has an approximate ground floor area of 200.1 m2 (2, 154 ~). The proposed sunroom measures 5.4 m (18ft) by 4.4 m (14.5 ft), with an area of 24.2 m2 (261 ft2). File No. A 09/11 Report No. 2011-303 Page 3 The purpose of the rear yard setback is to ensure that single detached dwellings maintain sufficient setback to provide a buffer for neighbouring properties, adequate recreational and amenity area, and proper area for drainage. The proposed sunroom addition is considered to be part of the main dwelling, rather than part of the outdoor amenity area (as are enclosed porches and covered decks), and therefore the said sunroom is required to comply with the setback and coverage requirements for the main dwelling. The proposed sun room addition appears to comply with the remaining requirements of the Zoning By-law. The current lot coverage for the existing single detached dwelling, as taken from the surveyor's real property report dated November 30, 2011 is 25%. The proposed sun room would increase the total lot coverage for the property to approximately 29%, less than the maximum permitted lot coverage of 33%. Uncovered decks are not considered in calculating the lot coverage of a property. (e) Desirable Development/Use: The applicant proposes to construct a sunroom addition with a ground floor area of 24.2 m2 (261 ff). The proposed sunroom would extend 5.4 m (18 ft) from the existing single detached dwelling in to the rear yard. The location of the proposed addition to the single detached dwelling is in keeping with the character of the surrounding residential neighbourhood. As the subject property is a large single detached lot, the granting of this minor variance does not compromise the amount of outdoor amenity area on the subject lands, and would not appear to have an adverse effect on the adjacent neighbouring properties, provided that a grading and drainage plan is submitted to the satisfaction of the Town Engineering Department. Public notification of the application for minor variance was circulated to surrounding property owners on December 23rd, 2011. As of the writing of this planning report, no correspondence has been received from the public. No other concerns were identified by Town staff, however, the applicant is required to provide a grading and drainage plan to the satisfaction of the Town Engineering Department, as per their previous comments. The proposed reduced rear yard setback for the sunroom is not anticipated to have adverse impacts to the neighbouring land uses. If approved, the reduction in setbacks would not establish an undesirable precedent for this neighbourhood or elsewhere in the Town as the amount of amenity space on the property would still be adequate. Therefore, the applicant's request can be considered desirable for the intended residential use of this property. !StbcfErdCount~ "" growing stronger. .. toget.~er 0.1 NAD_1983_UTM_Zone_17N © County of Oxotrd Plate 1 -Location Map with Aerial Photography (201 0) & Existing Zoning Application A 09/11 -Jim & Sharon Jakes 10 Thomas Avenue-Lot 90, Plan M-59-Tillsonburg 1:2,510 0 0.06 0.1 Kilometers This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. I I December 23, 2011 NOTE:THIS IS NOT A PLAN OF SURVEY ' '...---- } ' ' -\ ·r/. ~r"..-j-< 1 .---·· ~ ....... , 1 r ;::-:;....-< \-") _j -~-\ \ (_ ----',, \ \ (" ... ,...;...-( \ \ -""•.J'· \ ': \ .. ..( \ \ -----"'-~ .... c-.> \. \> _.. } \..; . i 1 \ \ \ I . \ c-·j-:1\~---t_ .. )~------ Legend JD. Zoning (Displays 1:16000 to 1 : Notes ~= 10 r i FEET ~ • I 1 SCALE -I INCH = 20 FEET IUPERIAL DISTANCES SHOWN ON lHIS PLAN ARE IN IMPERIAL UNITS AND CAN M BE CONVER"!EO TO METRES BY MULliPLYING BY 0.3048 iS LOT 89 § 122.50' Ci) lfl- 2; ,..... "<:;'J' ro ro r a -1 SKETCH PREPARED FOR BUILDING PERMITAPPLICA noN ( SUN ROOM ADDITION ) FOR: JOE'S CARPENTRY/ VANLAGEN HOMES LOT 90 I __ ..,...... _________________ _., _____ _ REGISTERED PLAN M-59 TOWN OF TILLSONBURG COUNTY OF OXFORD lL1 ~ :z; m lL1 :4, > z <C:s a. 8 "" ~ Ci U} ll:! <C ~ ~;!: 0«> ::c: <D r EXISTING RESIDENTIAL DWEWNG 1-< PROPOSED I SI:JN ROOM. ADO/T/0 1:-18.0' ---8 13.5' 46.3' :z: 0-<t; O)_j n.. JO.S' NOTES, Requested Rear r) -PROPERTY DIMENSIONS ARE AS SHOWN ON REGISTERED PLAN 41M-59 AND HAVE NOT BEEN VERIFIED BY FIELD SURVEY. Yard Setback · ) -PROPOSED SUN ROOM ADDillON POSITION BY CALCULA llONS ..._-r---...,..-----' NOT BY ACTUAL SURVEY v (3) -AREA OF LOT 90, 41M-59 = 8575 SQ. FEET -1( -AREA OF LOT 90, 41M-59 COVERED BY THE EXISTING DWEWNG AND GARAGE = 2154 SQ. FEET -AREA OF PROPOSED SUN ROOM ADDillON = 261 SQ. FEET 30.3' r 9 _/1 :' r ~ 0 g -1 -PROPOSED LOT COVERAGE = 28.2% (4) -THIS PLAN WAS COMPLETED NOVEMBER 30, 2011 -z CAUTION X X \ ' ---- -· __ .. _ 122.so· \\j Proposed I THIS IS NOT A PLAN OF SURVEY OR SURVEYOR'S.REPORT AND SHALL NOT BE USED FOR TRANSACTION OR FINANCING PURPOSES . LOT g-j Plate 3 -Applicant's Site Plan Application A 09/11 -Jim & Sharon Jakes 10 Thomas Avenue -Lot 90, Plan M-59 -Tillson burg Sun room U, l.t.l r IJ) 3 l.t.l 0:: I I I to m r 0 -1 @ COPYRIGHT 2011 KIM HUSTED SURVEYING LTD. THE REPRODUCTION, ALTERATION, OR USE OF' THIS REPORT IN WHOLE OR IN PART WITHOUT THE WRITIEN PERMISSION. OF' KIM HUSTED SURVE'IING LID. IS STRICTLY PROHIBITED .. KIM HUSTED SURVEYING LID. ONTARIO LAND SURVEYOR 30 HARVEY SlREET, llU.SONBURG. QNTARIO, N4G 3J8 PHONE: 519-842-3638 FAX: 519-842-3639 PROJECT: 98-4931 SA REFERENCE: FILE File No. A-09/11 TOWN OF TILLSONBURG COMMITTEE OF ADJUSTMENT DECISION OF COMMITTEE Page 1 of2 WE, the undersigned members of the Town ofTillsonburg Committee of Adjustment, do hereby attest that the following was the decision reached by us at the meeting held on Monday January 9, 2012. OWNERS/APPLICANTS: Jim & Sharon Jakes 10 Thomas Ave Tillsonburg ON N4G 5K8 LOCATION: Lot 90, Plan M-59 10 Thomas Ave, Tillsonburg ON PURPOSE OF APPLICATION: AGENT: Mark Lebouthillier (Joes Carpentry Inc) 5 Stover St. S Norwich ON NOJ lPO Relief from Section 6.2, Table 6.2-Zone Provisions-Rear Yard, to reduce the required minimum rear yard from 12m (39.3 ft) to 9.23 m (30.3 ft) to allow for the construction of a sun room addition to the rear of the existing single detached dwelling. DECISION: APPROVED That the Tillsonburg Committee of Adjustment application A-09111 for the property located at I 0 Thomas Ave, Town ofTillsonburg, in the County of Oxford, be approved subject to the following conditions: i) A building permit for the proposed sunroom shall be issued within one year of the date of the Committee's decision. ii) A grading and drainage plan be submitted to the satisfaction of the Town of Tillson burg Engineering Department. iii) Minor Variance approval is granted only for a sunroom that is substantially and proportionally in compliance with the applicant's sketch shown as Plate 3 of the Planner's report. Members concurring in above ruling: John Lessif Mark Renaud David Beres Mel Getty Marty Klein Chris Rosehart Brian Stephenson File: A02112 Date: April 19. 2012 TOWN OF TILLSONBURG COMMITTEE OF ADJUSTMENT NOTICE OF PUBLIC HEARING Please take notice that the following application has been submitted to the Tillsonburg Committee of Adjustment under section 45 of the Planning Act, R.S.O. 1990. Before making its decision on the application. the Committee will hold a public hearing to consider submissions from both the applicant and every other person who desires to be heard in favour of and/or against the application. The public hearing is to be held: Date: Monday May 14, 2012 -I Time: I J 6:00pm Location: Town Council Chambers Tillson burg Corporate Offices, Town Centre Mall, 2nd Floor OWNERS/ APPLICANTS: Rob Bilger RR#2 480 Hwy #3 Tillsonburg OJ\' N4G 4G7 LOCATION: AGENT: PT LOT 6 CON 5 NTR. municipally known as 183 Young Street, Town of Tillsonburg. County of Oxford PURPOSE OF APPLICATION: The applicant has applied for permission under Section 45(2) of the Planning Act to permit an extension to a legal non-conforming use to replace the existing dwelling on the subject lands with a new dwelling in a location as proposed on Plate 3. Under Section 45 (2) of the Planning Act, the Committee of Adjustment has the authority to grant a minor variance where 'any land. building or structure, on the day the by-law was passed, was lawfully used for a purpose prohibited by the by-law. may penn it the enlargement or extension of the building or structure, if the use that was made of the building on the day the by-law wa<; passed. or an use permitted continued until the date of application to the committee'. You are invited to present your comments regarding the application either in person at the public hearing or in writing to the Secretary-Treasurer prior to the public hearing. If you do not attend or are not represented at this meeting, the Committee may proceed in your absence and you will not be entitled to any further notice of the proceedings. If you would like a copy of the Decision of the Committee of Adjustment, please request, in writing, a "Notice of Decision" from the Secretary-Treasurer. The Notice of Decision will be mailed not later than ten days from the date of the Committee· s decision. Please be advised that the Oxford County Community and Strategic Planning Department will be conducting a review of the application and if you would like a copy of the Planning Report or have any questions. please contact Eric Gilbert. Development Planner at 688-3009 extension 3226 or by email: egilbert@county.oxford.on.ca. Yours truly. Donna Wilson Secretary-Treasurer Tillsonburg Committee of Adjustment Tillsonburg Corporate Office 200 Broadway. 2"" Floor Tillsonburg ON N4G SA 7 )~"'fJrdCoun~ r t!rowing stronger. .. together Community and Strategic Planning P. 0. Box 1614, Woodstock Ontario N4S 7Y3 Phone: 519-539-9800 • Fax: 519-537-5513 Web site: www.oxfordcountv.ca Our File: A 02/12 APPLICATION FOR PERMISSION TO: Town of Tillsonburg Committee of Adjustment OWNERS: Robert Bilger & Jaime Bilger 480 Highway 3, RR#2 Tillsonburg ON N4G 4G7 REQUESTED PERMISSION: MEETING: REPORT NO: May 14, 2012 2012-124 Pursuant to Section 45(2) of the Planning Act, the owners have applied for permission to permit the replacement of an existing legal non-conforming dwelling. LOCATION: The subject property is described as Part Lot 6, Concession 5 NTR in the Geographic Township of Middleton, now in the Town of Tillsonburg. The subject property is approximately 5.67 hectares (14 ac.) in size and is bounded by Young Street, Trillium Railway Line, and an unopened municipal road allowance running from Highway 3 to Young Street. The municipal boundary between the Town of Tillsonburg/County of Oxford and Norfolk County is Young Street. The land is municipally known as 183 Young St. BACKGROUND INFORMATION: COUNTY OF OXFORD OFFICIAL PLAN: TOWN OF TILLSONBURG ZONING BY-LAW: SURROUNDING USES: COMMENTS: (a) Purpose of the Application: Open Space, Environmental Protection Area Passive Use Open Space Zone (OS1) Surrounding uses include ravine and woodlands, and scattered low density residential uses to the east The applicants have applied for permission under Section 45(2) of the Planning Act to permit the extension of a legal non-conforming use. The applicants propose to replace the existing dwelling with a new dwelling and accessory building that are proposed to be located further south of the existing dwelling. t8tbcrr?rdCount}! ~· growing stronger. .. together 0.4 NAD_1983_UTM_Zone_17N © County of Oxford Plate 1 -Location Map (with Existing Zoning and Parcel Lines) File No.: A-02/12-Rob Bilger Part Lot 6, Concession 5 NTR (Middleton), Tillsonburg '\ ~ ~ ! ,., "<!f/ li® 1:8,000 0 0 0.20 0.4 Kilometers This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. I April 18, 2012 NOTE:THIS IS NOT A PLAN OF·SURVEY : '. _.~ ]~·:"' _r-'"'j--::--\ ,......_.:,..\ I \ '~;;....--. \ •' "') ._) ····~--\ \ -(_ .--~-\ \ \ (" .. ,..;...-\ \ I ,)"\•.J, \ \\.j\ \. ~--,., "';-.c.> ,. c.\.-·-· I \, '\ . I I \ \ \ n .. · -·"\ . 1'""'-.. ----i' 1 ·-~·'~ r:._ \.. - Legend Parcel Lines (Displays 1 :16 00 Boundary Lot Line Assessment Line Road Environmental Protection/Floc• Flood Fringe [I Floodway ~ Environmental Protection (EP1) ~\~ Environmental Protection (EP2) Zoning Floodlines/Regulation L ... 1 00 Year Flood Line 30 Metre Setback t sa Conservation Authority Regulation I Regulatory Flood And Fill Lines ID Zoning (Displays 1:16000 to 1: Notes l&~rdCount~ ~· growing stronger. .. together 0.1 NAD_1983_UTM_Zone_17N © County of Oxford Plate 3 -2010 Aerial Photograph (with Parcel Lines & existing zoning) File No.: A-02/12-Rob Bilger Part Lot 6, Concession 5 NTR (Middleton), Tillsonburg 0 0.05 0.1 Kilometers I I April18, 2012 1:2,000 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. NOTE:THIS IS NOT A PLAN OF SURVEY J~ ,I ----~-.·: \ ~,....,.,]-____ , ........ , \ ,-. ,.--' I r· •, ·-v. I'". I ,_-\ \ ~ _) "\ \ \ r-' (..., ---\ \ \ .. ~ :-, \ .f;;·-'. \ ~-'"o ._,,_. ~l \ \ ! \,~-\ '. \----- \ I , \ I ,' J -- \ ' ~j··-r···-· \ \ \"'"1\ .. ___ .J !.--·-·~ , ___ .,'Jill I ... \-, I \ Legend Parcel Lines (Displays 1:16 00 Boundary Lot Line Assessment Line Road Environmental Protection/Fioo1 Flood Fringe Floodway ~ Environmental Protection (EP1) ~~~ Environmental Protection (EP2) ID Zoning (Displays 1:16000 to 1: Notes File No. A 02/12 (d) Summary: Report No. 2012-124 Page4 It is the opinion of this Office that this application as submitted complies with the criteria as outlined in Section 45(2) of the Planning Act and complies with the policy direction as set out in Section 1 0.3.5 of the County Of Oxford Official Plan respecting non-conforming uses. RECOMMENDATION It is recommended that the Town of Tillsonburg Committee of Adjustment approve Application File A 02/12, submitted by Robert & Jaime Bilger for lands described as Part Lot 6, Concession 5 NTR, former Geographic Township of Middleton, now the Town of Tillsonburg, to permit the replacement of an existing single-detached dwelling on the lands, subject to the following conditions: 1. That the applicant provide a lot grading plan to the Town of Tillsonburg for review and approval prior to the issuance of a building permit; 2. That the applicant provide a slope stability assessment to the Town of Tillsonburg for review and approval prior to the issuance of a building permit; 3. That the construction of a single detached dwelling be required to connect to municipal water service only; 4. That the construction of an accessory building be subject to the provisions as outlined in Section 5.1.1.4.1 iv) of the Town of Tillsonburg Zoning By-law No. 3295; 5. That the applicant satisfy the requirements of the Oxford County Public Health & Emergency Services Department regarding the installation of a private onsite sewage disposal system prior to the issuance of a building permit; 6. That the proposed single detached dwelling and accessory building be located in a manner in-keeping with that illustrated on Plate 3 of Report 2012-124. Authored by: "Eric Gilbert" Eric Gilbert, MCIP, RPP Development Planner May 10, 2012 Approved by: "Gordon Hough" Gordon K. Hough, MCIP, RPP Corporate Manager File No. A-02112 TOWN OF TILLSONBURG COMMITTEE OF ADJUSTMENT DECISION OF COMMITTEE Page 1 of2 WE, the undersigned members of the Town ofTillsonburg Committee of Adjustment, do hereby attest that the following was the decision reached by us at the meeting held on Monday May 14, 2012. OWNERS/APPLICANTS: Rob Bilger RR#2 480 Hwy #3 Tillsonburg ON N4G 4G7 LOCATION: AGENT: PT LOT 6 CON 5 NTR Middleton, municipally known as 183 young Street, Town ofTillsonburg, County of Oxford. PURPOSE OF APPLICATION: Permission under Section 45(2) of the Planning Act to permit an extension to a legal non-conforming use to replace the existing dwelling on the subject lands with a new dwelling in a location as proposed on Plate 3. Under Section 45 (2) of the Planning Act, the Committee of Adjustment has the authority to grant a minor variance where 'any land, building or structure, on the day the by-law was passed, was lawfully used for a purpose prohibited by the by-law, may permit the enlargement or extension ofthe building or structure, if the use that was made of the building on the day the by-law was passed, or an use permitted continued until the date of application to the committee'. DECISION: APPROVED It is recommended that the Town ofTillsonburg Committee of Adjustment approve Application File A 02/12, submitted by Robert & Jaime Bilger for lands described as Part Lot 6, Concession 5 NTR, former Geographic Township ofMiddleton, now the Town ofTillsonburg, to permit the replacement of an existing single-detached dwelling on the lands, subject to the following conditions: 1. That the applicant provide a lot grading plan to the Town of Tiilsonburg for review and approval prior to the issuance of a building permit; 2. That the applicant provide a slope stability assessment to the Town of Tillsonburg for review and approval prior to the issuance of a building permit; 3. That the construction of a single detached dwelling be required to connect to municipal water service only; 4. That the construction of an accessory building be subject to the provisions as outlined in Section 5.1.1.4.1 iv) of the Town ofTillsonburg Zoning By-law No. 3295; 5. That the applicant satisfY the requirements of the Oxford County Public Health & Emergency Services Department regarding the installation of a private onsite sewage disposal system prior to the issuance of a building permit; 6. That the proposed single detached dwelling and accessory building be located in a manner in-keeping with that illustrated on Plate 3 of Report 2012-124. Members concurring in above ruling: John Lessif Mark Renaud David Beres Mel Getty Marty Klein Chris Rosehart Brian Stephenson For immediate release Louie's Grandpa Walks to Defeat Duchenne-May 2012 May is Defeat Duchenne month for Jesse's Journey and there are many events throughout the month in London and many other cities across the province. Our signature event is the 'Walk Across Canada in a Day" on Sunday, May 6, in London's Springbank Park. Walkers collect pledges and walk a 33 kilometre route (or as much as they can!). To register or pledge, please visit www.jessesjourney.com. We have another major event taking place throughout the month of May, called "Louie's Grandpa Walks to Defeat Duchenne". Bob Facca is a London man whose 4-year-old grandson Louie has been diagnosed with Duchenne muscular dystrophy. Bob is going to walk from Owen Sound to London (approximately 500 kilometres) and all of the money he raises will fund research. Bob begins his walk on Monday, May 7 in Owen Sound. He will walk through cities and towns in Ontario, until he finishes in London on Wednesday, May 30. Grandpa Bob is doing this for his grandson Louie and for all of the other children battling Duchenne. He's doing it for Jesse's Journey because we fund research. To date, Jesse's Journey has funded more than $4 million dollars in leading edge research. To pledge Bob, see his walk route, or just find out more about the event, please visit our website at www.jessesjourney.com. For more information, please contact Road Manager Wendy Facca at 519-619-6388 or Rick Moss, Managing Director of Jesse's Journey: rickmoss@jessesjourney.com or 519-645-8855 ext. 224 c~..,FIJ~.Y"r'"!u~-f'.fl!J~"'--;·., WTIIGHJ"iPiJitJT\, J:...----0-----~ I ,._ .... ./"~~-, { \ ··- Walk Route measurements: Day Number 1 (Monday, May th) 0 to 22 km. This is day one and starts at the gazebo at the Bayshore Community centre in Owen Sound. There is a good area for parking and a short walk for access to the highway. 10 km from Owen Sound is Jackson. Finish the day just beyond Allenford at 22 kilometres. Day Number 2 (Tuesday, May 8th) 22-44 kilometres. Finish the day in Port Elgin. Day Number 3 (Wednesday, May 9th) 44-66 kilometres. Port Elgin is the start point. Finish the day in Tiverton. You might want to move ahead to stay in Kincardine. Day Number 4 (Thursday, May lOth) 66-88 kilometres. We start the day back in Tiverton Finish the day to distance mark on the highway which will be just south of Pine River on Highway 21. Day Number 5 (Friday, May 11th) 88-110 kilometres. Today we start again at Pine River and by mid day we will be moving inland from the lake as we make our tum at Amberley where we leave Highway 21 and tum east toward Wingham. We actually finish our day just short ofLucknow. Day Number 6 (Saturday, May lih) 110-132 kilometres. We pass through Lucknow first thing in the morning. We reach Whitechurch today. The day ends when we arrive in Wingham. Day Number 7 (Sunday, May 13th) 132-156 kilometres. From Wingham we push south toward Blythe. Our day will end in Blythe (Monday May 14th) Enjoy your day off!!! Day Number 8 (Tuesday, May 15th) 156-178 kilometres. We begin just south of Blythe and we are in Clinton by the middle of the day. We make the tum at Clinton and set our sites on long straight haul along Highway head toward Stratford. Finish the day to distance at about county road 15. Day Number 9 (Wednesday, May 16th) 178-200 kilometres. We will be pick up where we left off. We finish the day on the road just short of Mitchell (or you may want to go on to Mitchell to make it official and have a slightly shorter day on Thursday-your call. Day Number 10 (Thursday, May 17th) 200-222 kilometres. Heading east from Mitchell we pass through some small villages and end our day in Stratford. Day Number 11 (Friday, May 18th) 222-244 kilometres. Today we head along Highway 7-8 toward Shakespeare where we will be making the tum south for Tavistock. We will end our day on the road just south of Tavistock. Day Number 12 (Saturday, May 19th) 244-266 kilometres. This is a very straight run along Highway 59 toward Woodstock although there are a number of fair sized hills along this section. Once again it's a Saturday and we want to finish the day in Woodstock at the comer of VanSittart A venue and Dundas Street. Day Number 13 (Sunday, May 20th) 266-288 kilometres. We start our day at the top of the hill on the west end of Woodstock. By afternoon we have passed through Ingersoll. Your day will end to mileage just a bit south Salford. (Monday May 21st, Victoria Day, ENJOY YOUR DAY OFF!!) Day Number 14 (Tuesday, May 22nd) 288-310 kilometres. Early in the day we pass through Mount Elgin. Your day will end on Highway 3 at Green Line -just beyond Otter Creek. Day Number 15 (Wednesday, May 23rd) 310-332 kilometres. The day finishes in Aylmer, Ontario Day Number 16 (Thursday, May 24th) 332-354 kilometres. You will pass Catfish Creek as you move closer to St. Thomas Airport. When we reach the intersection at Highway 3 and Highway 4 we are at the comer where the Wayside Inn Restaurant is located. This marks the end of our day. Day Number 17 (Friday, May 25th) 354-376 kilometres. We begin at the highway 3 and highway 4 intersection and head west to Payne's Mills and continue travelling along Highway 3 taking us through Frome and into Sheddon. The day ends just a little beyond in Iona Station and slightly south ofthe 401. Day Number 18 (Saturday, May 26th) We will end our day in Melbourne. Day Number 19 (Sunday, May 27th) This is the day we continue along Melbourne Road heading toward Strathroy. We will finish our day just north of Caimgorm where Melbourne Road turns toward Strathroy. Day Number 20 (Monday, May 28th) We finish our day at Falconbridge Drive just short of Mount Brydges. Day Number 21 (Tuesday, May 29th) We continue along Highway 81 to Mount Brydges and tum east at the traffic light on to Glendon Drive. We want to finish our day at the comer of Oxford Street and Commissioners where the McCormick Home is located Day Number 22 (Wednesday, May 30th) This is the fmal day! We start at Oxford and Commissioners and then we cross the Thames River at the Hunt Club heading downtown on Oxford Street. We walk along Oxford Street and arrive downtown at One London Place about 12:15. Bob may be escorted along Dundas Street to east London to the Marconi Club. And-congratulations!! We are all very proud of you Bob. You have completed 500 kilometres and research has just taken one giant step forward to help all those kids like Louie!! Thank you Bob from all of us!! Junior Achie\ l!:~rnent {)C. Jol·~ 11'2.- -, ,.--I 1i 1/Vli<Jrnc-hffc Rca j North April 20, 2012 Mayor John Lessif Town ofTillsonburg 10 Lisgar Tillson burg Ontario N4G SAS Dear Mayor Lessif, As Chair of the Board at Junior Achievement of London and District I would personally like to thank you for your contributions to the organization. Junior Achievement of London and District is proud of the accomplishments from the past year and want to share our successes with you. Included you will find a copy of our 2010-2011 Annual Report for your review. As an entrepreneur I believe we need to get more youth exposed to JA as all indicators point to a skills shortage in most business sectors. One highlight in the annual report are results from an independent study conducted by the Boston Consulting Group outlining the positive impact JA programs have on our youth and our economy. As a parent of a JA Achiever who is participating in the After School Company Program, I believe his JA experience has changed his life forever. He entered the program very shy and with direction from great mentors he received Sales Person of the Year of eleven companies running. His JA experience has boosted his confidence and he is now taking every business class available to him. I am excited to be a part of an organization that is shaping the lives of the next generation of business minded employees and leaders for our community. We thank you for investing in JA and hope that you continue to contribute to such a worthwhile cause! lan Gray, Chair JA Board of Directors l ')IH~on, Omano f'J6H 2A I f'hon~. 5 19-439-421)1 bx: S I 9-4 38-2 331 ~ m;l! IPfo(~J:tlondt·n.o•g Board Chair ian Gray Buying Group Services Inc. Board of Directors jason Bates Excellence in Monufoauring Consortium David Blackburn m Canada Trust Jim Campbell Bank of Novo Scotia (retired) WilmadeRond London District Catholic School Boord Brad Geddes zucora inc Jim Graham Tty Recycling Lynne Griffith·Jones Thomes Volley Diwict School Boord Patricia Hoffer Lashbrook Group Inc. Peter Johnston BMO-Horris Private Banking Noor Lalani Highstreet Asset Management Gerry Macartney London Chamber of Commerce Ed Landry Xerox Canada Ltd. Karen McKay Harrison Penso LLP Jeff Segeren Ubro Financial Group Andrew Service General Dynamics Land Systems -Canada Wayne Tjoelker Deloitt.e JoAnne VanHooydonk Ernst & Young LLP President & CEO Bev Robinson Advisory Council Chair Andy Spriet Advisory Council of Trustees Dianne Cunningham Ron Dawson Peter Maurice Larry G. Myny John Nash Robert Schram Jeff Segeren janet Stewart Britta Winther ChariGible Registration Number I 0755 4263 RROOO I Ontario Human Rights Commission Office of the Chief Commissioner 180 Dundas Street West, 9"' Floor Toronto ON M7A 2R9 Courier postal code: M5G 1Z8 Tel.: (416) 314-4537 Fax.: (416) 314-7752 May 2, 2012 Commission ontarienne des droits de Ia personne Cabinet de Ia commissaire en chef 180, rue Dundas ouest, g• etage Toronto ON M7A2R9 Code postal pour livraison: M5G 1Z8 Tel.: (416) 314-4537 Telel.: (416) 314-7752 Your Worship and Members of Council, Re: Request for Ontario Human Rights Code Day/Week Proclamation llj ~ Ontario On June 15, 2012, Ontario will celebrate the 501h anniversary of the Ontario Human Rights Code. The Code recognizes the dignity and worth of each person and ensures that everyone is free from discrimination and harassment where they live, work and play. Ultimately, its goal is to make sure everyone can reach their full potential and contribute in their communities. We've seen a lot of change in the past 50 years. We've seen the end of segregation, workplaces opening doors to newcomers and women, public facilities accommodating people with disabilities, and systemic barriers within our institutions starting to be broken down. To celebrate these accomplishments, to acknowledge the work that still needs to be done, and to make a commitment to creating equitable, inclusive environments that protect and advance human rights, I invite you to join other municipalities across the province in proclaiming June 15th Ontario Human Rights Code Day, or proclaiming the week of June 11 -15 as Ontario Human Rights Code Week. Attached is some sample wording. Proclaiming the day or the week gives municipalities an opportunity to encourage all residents to think about how far we have come in 50 years. It can also inspire us all to think about what steps we can collectively take to advance human rights-in our homes, our neighbourhoods and in local government. If you do plan on proclaiming a human rights day or week, please let us know by May 30, 2012, so that we can acknowledge your commitment to human rights as we celebrate this milestone. Yours truly, Barbara Hall, B.A, LL.B, Ph.D (hon.) Chief Commissioner CCM file# MGT2010-000379 1 TILLSONBURG DISTRICT MEMORIAL HOSPITAL Sen,ing the Tri-county community, TDMH is an acute care focused hospital, committed to providing exceptional patient care and promoting health and wellness through collaboration with our health care partners. April 25, 2012 Town ofTillsonburg, Municipal Office c/o Mayor John Lessif Tillsonburg Town Centre Mall 200 Broadway Tillsonburg, ON N4G 5A7 Dear Mayor John Lessif: The TDMH Board of Directors has recently undergone an extensive review of our Corporate By-laws. We are writing to you today to inform you of a change to our By- laws with regards to appointed representatives. For a number of years we have had municipal appointments from Oxford, Elgin and Norfolk Counties as well as from the Town ofTillsonburg. There has been a lot of discussion in the health care industry over the years around board size and the role of appointed representatives on boards. The TDMH Board made a commitment to address this during our next By-law review which we recently completed. The 2010 Auditor General's Report on Best Practices in Hospital Govemance recommended recruiting Board members with the required competencies and avoiding any conflicts of interest by minimizing the number of non-legislated ex-officio board members. The 2011 Ontario Hospital Association Report on Hospital Governance and Accountability noted that the "representative" appointment of Board members based on specific interests is "inconsistent with recognized best practices" because it can create a real or perceived conflict of interest. Best practices focus on skill-based Boards and the recommended size is sixteen members. The most recent Ontario Hospital Association Prototype By-laws exclude appointed representatives. The TDMH Board of Directors have decided to revise our Corporate By-laws so that they fall in-line with the recommendations from the Auditor General and Ontario Hospital Association. A number of other factors were considered in our decision including reduction of Board size from twenty-two to eighteen members as well as the multiple responsibilities of Council members. The municipal appointments will continue until our Annual Meeting on June 26, 2012. For 2012/2013 we have two vacancies on the Board for elected members, and the Board will be nominating two of our current municipal representatives to fill these positions at our Annual Meeting. The nominations are based on the candidates' skill set, knowledge 167 Rolph Street, Tillsonburg, Ontario N4G 3Y9 Telephone (519) 842-3611 Fax (519) 688-1031 1 E-mail: mail@tdmh.on.ca Website: www.tillsonburghospital.on.ca May 1, 2012 Mr. Erwin Hawel Chair, Board of Directors Tillsonburg District Memorial Hospital 167 Rolph Street Tillsonburg, ON N4G 3Y9 Dear Mr. Hawel: The Corporation of the Town of Tillsonburg Thank you for your letter of April 25, 2012. The members of the Tillsonburg District Memorial Hospital Board of Directors bring a diversity of skills and a wealth of experience to their work on behalf of the community. As Mayor and a citizen of Tillsonburg, I am grateful for their active involvement, engagement and leadership. The most important role of a board is their governing in relationship with others -with the engagement of care providers and patients; volunteers, partners and donors; governments (both provincial and municipal) and businesses. I was therefore disappointed to learn that municipal representatives from your primary stakeholders will no longer be part of the TDMH Board, even in an ex-officio capacity, it was equally disappointing and that this decision was made without prior consultation with either the Town Council or County Council. It is important for the Board to hear firsthand any issues taking place in our community which may have an effect on TDMH operations; and, very importantly, for Councils to receive feedback on issues which affect the Town of Tillsonburg and other municipalities within our catchment area. As you mentioned, the 2010 Auditor General's report recommended "minimizing the number of non-legislated ex-officio board members." Legislative changes to date do not address this particular issue and the Ministry provides guidance in this area through the Ontario Hospital Association and it's "Guide to Good Governance." However, it is my understanding that the OHA encourages hospitals to customize any suggestions to meet their unique circumstances. We all appreciate that the governance by a "Group C" hospital is different from that of a "Group A" hospital. A Board of twenty-two members can become unwieldy and perhaps even unproductive. Resizing and re-aligning the TDMH Board is a wise step, particularly in light of the mandate through the Public Hospitals Act to minimize potential conflicts of interest on hospital boards by making hospital employees and medical staff ex-officio members of the Board. However, most hospitals of comparable size to TDMH have appointees from both the County and from Municipal council(s) in an ex-officio capacity. Ontario hospitals operate in one of the most demanding accountability and transparency environments in Canada. Tillsonburg District Memorial Hospital has thus stated they are "dedicated to providing the best quality of care to all our patients and we are proud to be part of a system that is focused on quality, accountability, transparency and results." Having municipal and county representation adds to the transparency of the Board to the community. CORPORATE OFFICE 200 Broadway, Tillsonburg, Ontario, N4G 5A7, Telephone# (519) 688-3009, Fax# (519) 842-9431 www.tillsonburq.ca 2012-Quarte Ac ____ Variance _- L. ... 1 Status Report Surplus /Deficit YTD Budget YTD Budget YTD Budget YTD Actual YTD Actual YTD Actual YTD YTD YTD Revenue Expenditures Net levy Revenue Expenditures Net levy Revenue Expenditures Net levy Explanations Council $ -46 557 46 557 -44 390 44 390 . 2 167 2 167 N A Customer Service 56,649 71,382 14,733 54,889 76,634 21,745 1,760 5,252 7,012 Includes loss in providing Water/Sewer customer service and billing for the County in the amount of $17,200 Protection 18 000 44 880 26 880 17 836 42 985 25 149 164 1 895 1 731 NA Development & Communication Services 1,707 855,179 853,472 2,865 838,447 835,582 (1,158) (16,732) (17,890) $16,300 under in labour primarily due to Deputy Clerk vacant position for 7 weeks and differences between budgeted and actual pay rates; $6,900 over in Consulting -Surveying; and IT services under $2,000 Economic Development 177,498 98,367 (79,131) 178,210 85,518 (92,692) (712) (12,849) (13,561) $14,400 under in FT labour due to Marketing Coordinator vacant for Ql Finance 61 197 320 547 259 350 59 418 324 652 265 234 1 779 4 105 5 884 N A Taxation-Ad'ustments & Reclass . -. -. Police 72 195 871 732 799 537 72 210 866 542 794 332 15 5 190 5 205 NA Fire 71,784 282,187 210,403 81,512 275,624 194,113 (9,728) (6,563) (16,290) $4,350 under in labour; $1,900 under in Legal & Consulting; $,1300 under in Eqpt Mtce Contracts; $9,000 over in Program Revenue-Dispatching Airport 26,691 59,997 33,306 28,611 53,159 24,548 (1,920) (6,839) (8,758) $2000 over in PT labour; $10,900 under in Subcon Exp-winter maintenance Cemeterv 30 000 28 737 1 263 35 435 29 582 5 852 5 435 845 4 589 N A Library 5,349 91,573 86,224 6,589 82,938 76,349 (1,240) (8,635) (9,875) $2,200 over in Revenue; $2,000 under in FT labour; $950 under in Supplies; $1,000 under in Eqpt Supplies & Repairs; $1,200 under in Eqpt Maintenance contract; $2,500 under in Net Building Expense Museum 18 534 61 830 43 296 15 092 56 395 41 303 3 442 5 435 1 993 N A Parks & Recreation 415,467 1,035,222 619,755 405,645 973,952 568,308 9,822 (61,270) (51,448) $9,800 under in Net Revenues; $54,300 under in labour -primarily due to Director position vacant for Q1 and CSR position vacant for most of Q1; $9,000 under in HLW; $2,000 over in Training TSEC 16 500 52 098 35 598 13 787 49 834 36 047 2 713 2 264 449 NA EFC 18 747 19 065 318 18 746 18 384 361 2 681 679 NA Roads 991,938 2,021,169 1,029,231 991,542 2,001,310 1,009,768 396 (19,859) (19,463) $34,800 under in labour primarily due to lower winter maintenance and vacant positions; $4,800 under in Supplies; $4,100 under in Inventory; $2,200 under in HLW; $7,800 over in Fleet; $3,900 over in Subcon Exp; Capital Projects: Streetlights over $9,100; Roads over $5,500 Parking 67,299 43,551 (23,748) 69,045 34,139 (34,905) (1,746) (9,412) (11,157) $4,800 under in labour; $4,800 under in Subcon Exp -Snow removal Solid Waste 29 496 77 632 48 136 23 721 70 577 46 857 5 775 7 055 1 279 NA Buildina so 949 83 586 32 637 37 122 83 986 46 864 13 827 400 14 227 13 600 under in oermit revenue Operations Admin -31470 31 470 -14 948 14 948 -16 522 16 522 15 800 under in FT labour· Engineering 750 56,187 55,437 500 46,190 45,690 250 (9,997) (9,747) $8,100 under in labour; $1,000 under in Eauioment Suoolies & Reoair· Enterorise Services 42 995 14 454 28 541 42 707 18 054 24 653 288 3 600 3 888 NA Fleet 273 966 223 566 so 400 266 840 214 794 52 046 7 126 8 772 1 646 NA Taxation re uirement: Deficit Surplus 25 391 187 407 $ 162 542 H:\Finance\FinanciaJ Plans\2012\2012 Quarterly Analysis\2012 Actual variances· Ql v3 4/19/2012 2012-Quarter 1 ital Status Report Revenue Variance 1Surplus)/Deficit YTD Budget YTD Actual i Revenue Revenue Variance Recreation Facilities-Donations --- Recreation Facilities-Concession Rentals 1,800 1,800 - Recreation Facilities-Rentals 3,825 3,030 795 Recreation Facilities-Capital 24,117 24,117 - Parks & Recreation 415,467 405,645 9,822 TSEC 16,500 13 787 2 713 EFC 18,747 18,746 2 Roads-Grants 396 -396 Roads-Capital 991,542 991_,541 1 Roads 991,938 991,542 396 Parking 67.299 69 045 (1 746); Solid Waste 29.496 23 721 5 775 Building 50 949 37 122 13 827 Operations Admin --- Engineering 750 500 250 Town-Interest -11 (11) Town-Mise 1,146 645 501 Town-Rent 6,849 7,051 (202) Town-THI MSA 35,000 35,000 - Enterprise Services 42,995 42,707 288 Fleet 273,966 266,840 7,126 Taxation requirement: Deficit/(Surplus) $ 25,391 -- H:\Finance\Financial Plans\2012\2012 Quarterly Analysis\2012 Actual variances-Q1 v3 4/19/2012 2012-Quarter 1 tal Status Report Expenditures (Surplus)/Deficit '?TD--guCfget YTD Actual Expenditures Expenditures Variance Parks & Recreation-Labour 553 044 498,747 (54 297' Parks & Recreation-Supplies 17,710 22,230 4,520 Parks & Recreation-Program Supplies 9,999 3,178 6,821' Parks & Recreation-Fleet 1 293 1 293' Parks & Recreation-HLW 120,492 111,484 9,008' Parks & Recreation-Subcon Exp 4,535 7,721 3,186 Parks & Recreation-All other 315 966 318,391 2 425 Parks & Recreation-Capital 12,183 12,201 18 Parks & Recreation 1,035,222 973,952 (61,270 TSEC 52 098 49,834 (2 264 EFC 19 065 18 384 (681 Municipal Facilities --- Roads-Labour 268,314 275,061 6 747 Roads-Fleet 115,594 123,397 7,803 Roads-HLW 37,298 35,077 (2,221 Roads-Consult & Legal --- Roads-Subcon Exp 13,497 17,415 3,918 Roads-Capital 504,954 520,753 15,799 Roads-All other 1,081,512 1,029,607 (51,905 Roads 2,021,169 2,001,310 (19,859 Parking 43 551 34 139 9 412 Solid Waste 77,632 70,577 7 055 Building 83 586 83 986 400 Operations Admin 31 470 14 948 (16 522 Engineering 56,187 46 190 (9 997 Town -Labour 11,955 11,955 - Town -Fleet -1,518 1 518 Town -Material/Inventory 1,500 3,073 1,573 Town -All other 999 1,508 509 Enterprise Services 14,454 18,054 3,600 Fleet 223 566 214,794 (8 772 Taxation requirement: Deficit/(Surplus) $ (187,933 H:\Finance\Financial Plans\2012\2012 Quarterly Analysis\2012 Actual variances-Q1 v3 4/19/2012 0 0 0 0 N • • "' C1J u c n:s ·~ ~ > > C1J ..... .., C1J z c ~ 'l""'t a N 'l""'t 0 N 0 0 0 o' ..-! 1 j • • ' ! .,, (L9!'l) 0 0 0 o' ..-! .el ~ • ~P!Jaa Jo (snldJnS)$ ~ • 1 I E j ~ IE ~ • • • • • • ( ZS'9!) 00 '<!' '<!' ....! ~ ) ( .... CJ Ill :::s Q. ... :::s an_ otJN GJo::t zan -N ... IV\0 oiJ.-1 0-c,n. ..... - 0 0 0 0 0 0 0 0 0 0 0 0 0 o' 0 o' !:::!. ~ .::!. ~ \ FIR 12-01 First Quarter Report DATE: May 8, 2012 TO: Kelley Coulter, Chief Administrative Officer FROM: Jeff Smith, Fire Chief/ CEMC SUBJECT: REPORT JAN 1 -MARCH 31, 2012 RECOMMENDATIONS "Resolve that Council receives report Fir 12-01 First Quarter Report for information purposes. PURPOSE To provide a report for the 1st quarter ending March 31, 2012 for the Fire & Rescue Services and Community Emergency Management Program Business Plan. 2012 Business Plan Objectives The department responded to 46 alarms in the first quarter, compared to 59 alarms in the first quarter of 2011. 26 Firefighters on average attended training exercises with an average participation rate of 83%. Firefighters received additional training on the operation of the new Pumper Tanker and the aerial ladder in anticipation of revising the running order of the apparatus. The apparatus running order is anticipated to change in the second quarter of 2012. Six members attended an instructor level course to become Ontario Fire College Associate Instructors for Levels 1 and 2 of the Company Officer program. liPage OPS12-05 Report-Operations Services -2012 First Quarter Report DATE: TO: FROM: SUBJECT: May 14th, 2012 Kelley Coulter, CAO S.T.Lund, P.Eng., Director of Operations OPERATIONS SERVICES-2012 FIRST QUARTER REPORT RECOMMENDATIONS "Resolve that Council receives Operations Services Report OPS12-05 - Operations Services -2012 First Quarter Report for information purposes." PURPOSE This report covers the period from January 1st to March 3Pt, 2012 for the Town of Tillsonburg Operations Services. Expenditures are within general expectations for the first quarter with the exception of miscellaneous labour and winter maintenance related savings. Major Financial Variances versus 2012 Budget Winter Maintenance costs for the first quarter of 2012 were $220,174 of $456,273 and we are projecting to be under budget at year end due to a lighter than normal winter. This consists mainly of full and part-time labour and fleet which will be reallocated to summer maintenance activities. This will be subject to the severity of 2012 fourth quarter winter maintenance season. By comparison last year, we incurred $427,814 for the first quarter of 2011. The balance of roads maintenance is generally on budget with approximately $8,000 savings in overtime due to snow removal and $15,000 associated with labour replacement. liPage average. The variances will be monitored and minimized if opportunities for additional revenue are realized. 2012 Business Plan -Section 2-Objectives by Year Quarter Town Line Road, Baldwin Street to Esseltine Drive top lift is planned for early summer 2012 placement. Watermain and sanitary sewer improvements on Sanders Street obtained final design and approvals during the first quarter and will be proceeding to construction in early second quarter of 2012. Brock Street, Maple Lane to Tillson Avenue design is complete and out for approvals and tender with summer construction being planned. The electrical voltage conversion program continues in Enterprise Services that will replace older infrastructure and maintain safety, reliability, reduce line losses and create equity in Tillsonburg Hydro Inc. Queen Street, Durham Street, Ebert Alley, Frances Street, Clark, Bond and Wellington Streets conversion work is planned for 2012. Brock Street, Parkwood and Concession Streets conversions were essentially completed in 2011 save and except a little tear down work. The microFIT solar projects on the Public Works and Library facilities were completed in the first quarter of 2012 under very tight timelines during the winter season. Staff are finalizing agreements with the Ontario Power Authority to complete this project (In order to sell energy back to the grid). The ACR work order system is being worked on in Public Works to improve record keeping and assist in meeting the minimum maintenance standards of the province. 2011 Business Plan-Section 3-Risks and Opportunities The sidewalk inspection program was approved as part of the 2012 business plan. In keeping with the business plan, assets will be in place to carry out an inspection program that will tie into our asset management database and allow for the timely rehabilitation of sidewalk while minimizing risk to the municipality. Asset management plans have been re-timed further out to assist with the corporate wide plan of not placing debt. Operations Services continues to participate in the ACR customer service program and ZeroQuest Health and Safety initiatives. These are two important areas critical to the success of the corporation. 31Page APPLICATION FOR VOLUNTEERS NAME: _Terry Pond ___________________ _ ADDRESS: _1324 Mall Rd, RR#2 Tillsonburg, ON N4G 4G7 (till June 15th) __ _ (as of June 15) 208 Baldwin St. Tillsonburg, ON N4G 5W3 __ _ CONTACT INFO: Home 519-582-8705 Work/Mobile 519-983-8351 __ _ Email_terry@terrypondbookkeeping.ca _______ _ WHICH COMITTEE ARE YOU APPLYING TO? Executive -Treasurer ------ A) Reason for Applying: _approached by Executive Director and Mike Bossy ______________ _ B) Have you served on a Board or Committee before? If yes, which one(s), and what years? _Tillson burg Minor Ball-1989 thru 2000 -President & Treasurer _______ _ _ Ingersoll Fasteners Action Centre-2008 thru 2012-Treasurer and Director __ _ _ ST Paul's United Church Men's Club-2008 to present-Treasurer __ Thank you for your interest. Completed application forms may be submitted by mail, fax, e-mail, or in person (see information below). Tillsonburg Corporate Offices 200 Broadway, 2nd Floor, Suite 204 Tillsonburg, Ontario N4G5A7 Telephone: (519) 688-3009 Fax: (519) 842-9431 Email: nwellsbury@tillsonburg.ca The Corporation of the Town of Tillson burg FIN 2012-028 By-Law 3613 To Adopt Budgetary Estimates and Tax Rates DATE: May 14, 2012 TO: Kelley Coulter, CAO FROM: Darrell Eddington, Director of Finance SUBJECT: TO ADOPT BUDGETARY ESTIMATES AND TAX RATES RECOMMENDATIONS "Resolve that Council receives FIN 2012-028 By-Law 3613 to Adopt Budgetary Estimates and Tax Rates. And that By-Law 3613 to adopt budgetary estimates, tax rates and to further provide for penalty and interest in default of payment be brought forward for three readings for Council consideration." PURPOSE To present the by-law adopting the 2012 budgetary estimates and tax rates to Council for consideration. HISTORY & DISCUSSION At the meeting held February 13, 2012, Council adopted the 2012 budget and business plans establishing a requirement from taxation for general purposes of $12,491,774. To meet this levy requirement, tax rates based on the 2011 current value phase-in assessment and those parameters mandated by the County of Oxford have been calculated. Attached please find By-law No. 3613 specifying the approved levy amount, along with Schedule "A" detailing the applicable 2012 tax rates calculated to produce the levy amounts for each requisitioning body. WRITTEN BY: Denis Duguay /Darrell Eddington DATE WRITTEN: May 2, 2012 ljPag~ ;lalx{grdCoun~ ~ -growing stronger. .. together OFFICE OF THE C.A.OJ CLERK P. 0. Box 1614, 21 Reeve Street Woodstock, Ontario N4S 7Y3 Phone: 519-539-9800 • Fax: 519-421-4712 Web site: www.oxfordcountv.ca April 23, 2012 The Honourable Jim Bradley Minister of the Environment 77 Wellesley Street West 11th Floor, Ferguson Block Toronto, Ontario M7A 2T5 Dear Sir: Please be advised that Oxford County Council, at its meeting held on April 11, 2012, adopted the following resolution: WHEREAS Oxford County Council recognizes that many of the resources of this planet are finite and are necessary to sustain both life and the quality of life for all future generations, WHEREAS Oxford County Council recognizes that the global population will increase from the current 7 billion people to at least 9 and possibly 1 0 billion by 2050 and that this increased population will put even greater demand for the resources of the planet, WHEREAS Oxford County Council recognizes that as populations evolve, their demand for more resources will increase as is the case currently in several of the heavily populated Asian Countries, WHEREAS Oxford County Council recognizes that the reduction in use, reuse and recycling of all resources is the only viable option for long term societal sustainability, WHEREAS Oxford County Council recognizes that the disposal of resources in landfills is unsustainable and further it creates potential environmental concerns which may take numerous generations to become apparent and could have significant human and financial costs before the problems are rectified, WHEREAS Oxford County Council recognizes that all levels of government are elected to lead their constituents with concern for the well being of this and future generations, ... 2 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NO. 3613 A BY-LAW TO PROVIDE FOR THE ADOPTION OF BUDGETARY ESTIMATES, TAX RATES AND TO FURTHER PROVIDE FOR PENALTY AND INTEREST IN DEFAULT OF PAYMENT THEREOF FOR 2011. WHEREAS Section 290 of the Municipal Act, 2001, S.O. 2001 c.25, as amended, provides that the Council of a local municipality shall prepare and adopt estimates of all sums required during the year for the purposes of the municipality, WHEREAS Section 312 of the said Act provides that the Council of a local municipality shall, after the adoption of estimates for the year, pass a by-law to levy a separate tax rate on the assessment in each property class, and WHEREAS Sections 307 and 308 of the said Act require tax rates to be established in the same proportion to tax ratios; and WHEREAS regulations require reductions in certain tax rates for certain classes or subclasses of property. Now therefore the Council of The Corporation of the Town of Tillson burg enacts as follows: 1) That the budget estimates setting out the revenues and expenditures as detailed in the Business Plans for the year 2012, and endorsed by resolution, February 13th, 2012, raising the following amounts from realty taxation be adopted: A) A general municipal levy of $12A91J74. B) A special levy for core area parking of $135,800. C) A special levy for the Business Improvement Area of $98,000. 2) That the tax rates hereby adopted for each class for the year 2012, excluding local improvement rates or other special charges collected as taxes, shall be the tax rates as listed on Schedule "A" attached hereto and forming part of this by-law and the tax rate for each class shall be applied against the whole of the assessment for real property for that particular class and purpose. 3) That every owner shall be taxed according to the tax rates in this by- law. The taxes for a particular property shall be calculated by applying the Current Value Assessment against the tax rates set out and further adjusted as required by the provisions of the Municipal Act, 2001, S.O. 2001. Such taxes shall become due and payable in two installments as follows: ALL PROPERTY CLASSES: FIRST INSTALMENT SECOND INSTALMENT Thursday, August 23, 2012 Thursday, October 25, 2012 Notice of such taxes due shall be sent by first class mail to those persons shown as liable for the payment of taxes. TOWN OF TILLSONBURG Schedule "A" to By-Law 3613 2012 TAX RATE~ TOTAL BASE RTC/RTQ GENERAL COUNTY SEWERS EDUCATION RATES PARKING B. I.A. TOTAL RT RESIDENTIAL 0.00737536 0.00418622 0.00025388 0.00221000 0.01402546 0.00121916 0.01524462 MT MULTI-RESIDENTIAL 0.02020849 0.01147024 0.00069563 0.00221000 0.03458436 0.00334050 0.03792486 CT COMMERCIAL 0.01402646 0.00796135 0.00048283 0.01490000 0.03737064 0.00231860 0.00164145 0.04133069 XT COMMERCIAL NEW CONSTRUCTION 0.01402646 0.00796135 0.00048283 0.01260000 0.03507064 0.00231860 0.00164145 0.03903069 cu VACANT UNITS/EXCESS LAND 0.00981852 0.00557295 0.00033798 0.01043000 0.02615945 0.00162302 0.00114901 0.02893148 ex VACANT LAND 0.00981852 0.00557295 0.00033798 0.01043000 0.02615945 0.00162302 0.00114901 0.02893148 xu COM'L NEW CONST.-EXCESS LAND 0.00981852 0.00557295 0.00033798 0.00882000 0.02454945 0.02454945 IT INDUSTRIAL 0.01939720 0.01100976 0.00066770 0.01590000 0.04697466 0.04697466 JT INDUSTRIAL NEW CONSTRUCTION 0.01939720 0.01100976 0.00066770 0.01260000 0.04367466 0.04367466 IU VACANT UNITS/EXCESS LAND 0.01260818 0.00715634 0.00043401 0.01033500 0.03053353 0.03053353 IX VACANT LAND 0.01260818 0.00715634 0.00043401 0.01033500 0.03053353 0.03053353 LT LARGE INDUSTRIAL 0.01939720 0.01100976 0.00066770 0.01590000 0.04697466 0.04697466 LU VACANT UNITS/EXCESS LAND 0.01260818 0.00715634 0.00043401 0.01033500 0.03053353 0.03053353 PT PIPELINES 0.00928779 0.00527171 0.00031971 0.01110922 0.02598843 0.02598843 FT FARMLAND 0.00184384 0.00104656 0.00006347 0.00055250 0.00350637 0.00350637 R1 FARMLAND DEV PH 1 0.00331891 0.00188380 0.00011425 0.00099450 0.00631146 0.00631146 Development and Communication Services 2012 DCS 12 -30 Report -Airport LED Signage Options for Purchase DATE: April 23, 2012 TO: Kelley Coulter, CAO FROM: David Samis, Director of Development and Communication Services SUBJECT: LED AIRPORT PURCHASE OPTIONS RECOMMENDATION "RESOLVE THAT Council receive Report DCS 12-30 as information; and, FURTHER RESOLVE THAT Council direct staff to proceed with the purchase of the LED Signage and Installation as outlined in the report." PURPOSE The purpose of this report is to provide additional information to Council regarding the funding sources to complete the LED signage installation at the airport. HISTORY & DISCUSSION At the Council meeting of April 23, 2012, staff were directed to prepare a staff report outlining sources and options of how the LED signage could be funded and installed at the Tillsonburg Regional Airport. At the Council meeting on March 26, 2012, Tillsonburg Municipal Council passed the following resolution. "RESOLVE THAT Council receive Report DCS 12-22-Approval of Contract for Airport Signage; That Council approve the contract for new airport signage with Brooks Signs Ltd at a price of $28,760 for the sign, $29,881 for the three line LED Display, and $3,000 in related costs for a total of approximately $61,641; and, That the purchase of the three line LED Display in the amount of $29,881 be deferred until such time as alternative funding is secured." Development and Communication Services 2012 CONSULTATION/COMMUNICATION Not applicable CONCLUSION Based on the above description staff are recommending the LED signage be purchased and installed without delaying the payment. PREPARED BY: David Samis, Director of Development & Communications Development and Communication Services 2012 DCS 12-31 Report-Lease of Airport Office Space DATE: MAY 14, 2012 TO: KELLEY COULTER, CAO FROM: DAVID SAMIS, DIRECTOR OF DEVELOPMENT & COMMUNICATIONS SERVICES SUBJECT: LEASE OF AIRPORT OFFICE SPACE -DAVID BRANDON RECOMMENDATION "Resolve that Council receive report DCS 11-31 Lease of Airport Office Space; and, Further resolve that Council approve the lease of office space in the Air Terminal ) Building to David Brandon, operating as the Tillson burg Flying School, for the period of .January 1, 2012 to December 31, 2014 at a price of $230 per month plus Harmonized Sales Tax (H.S. T.), subject to the terms and conditions contained in this report; and, That a bylaw be brought forward in this regard" PURPOSE 1. The purpose of this report is to seek Council approval to lease office space in the air terminal building at the Tillsonburg Regional Airport to David Brandon, operating as the Tillsonburg Flying School, for a three year period commencing January 1, 2012 and expiring December 31, 2014. HISTORY & DISCUSSION 2. David Brandon has been leasing one office in the Air Terminal Building for the purpose of operating a flying school since June 1, 2010. The original lease agreement expired on December 31, 2010 and another agreement was entered into for the 2011 calendar year. 3. Instead of an annual renewal, staff have approached Mr. Brandon about the possibility of entering into a longer term lease, which will reduce annual administrative costs to renew. THIS AGREEMENT made in quadruplicate this __ day of May, 2012. BETWEEN: THE CORPORATION OF THE TOWN OF TILLSONBURG, hereinafter called the Lessor, of the First Part, -and- David Brandon, operating as the Tillsonburg Flying School, hereinafter called the Lessee, of the Second Part, AND WHEREAS the Lessor owns the Tillsonburg Municipal Airport, including the Air Terminal Building, AND WHEREAS the Lessor is desirous of renting office space in the air terminal building to a qualified operator to provide flight training services at the Tillson burg Municipal Airport; NOW THEREFORE THE PARTIES, in consideration of the mutual covenants and agreements hereinafter set out, hereby agree as follows: 1. DEFINITIONS a. "Office Premises" shall mean the Tillson burg Municipal Airport auxiliary office space to which this Agreement applies. b. "Facility" shall mean the Air Terminal Building in its entirety. 2. LEASE TERM The Lease Term is effective January 1, 2012 and ending December 31, 2014, unless terminated under the provisions of Paragraphs 20 or 21, as applicable. The Lease Term can be extended for an additional one {1) year upon receipt by the Lessor of written notice thirty {30) days prior to lease expiration and subject to approval by the Lessor in their sole and absolute discretion. If accepted by the Lessor within forty-five days, the same rates and terms shall apply except that the contract be amended to extend the termination date. 3. RENT The Lessor agrees to pay a gross lease amount of $2,760 per year ($230 per month), which includes the 156 square foot office, utilities, wireless internet access, furnishings (desk and chair), a maximum of one airplane tied own, and the occasional use of the boardroom for ground school but does not include phone service. 1 11. WORKPLACE SAFETY AND INSURANCE BOARD (WSIB) If applicable, the Lessee shall be required to supply a Certificate from the Workplace Safety and Insurance Board prior to the start of the contract and upon fourteen (14) days notice, if requested in writing, during the life of the contract. The Certificate shall indicate that all of the assessments the Contractor or any Subcontractor is liable to pay under the Worker's Safety Insurance Board Act or successor legislation have been paid and that they are in good standing with the Board. 12. W.H.M.I.S. REQUIREMENTS The Lessee must supply a supplier label and appropriate Material Safety Data Sheet under the W.H.M.I.S. legislation and Hazardous Material Protection Act for all controlled products to be used in conjunction with the lease and operation of the concession. Any controlled goods supplied without appropriate data sheet and proper labeling will not be allowed on site and will be immediately removed by the Lessee from the premises. 13. INSURANCE The Lessee will maintain and pay for Commercial General Liability Insurance, which coverage shall include premises and all operations to be performed by the Lessee, his/her employees, and/or agents. This insurance coverage shall be subject to limits of not less than One Million Dollars ($1,000,000.00) inclusive per occurrence for bodily injury, death and damage to property including loss of use thereof for any one occurrence. The Corporation ofthe Town ofTillsonburg shall be named as an additional insured in respect of all operations performed by or on behalf of the Lessee. The Lessee shall provide a copy of any and all policies of insurance including renewals and terms of such policies to the Lessor. The Insurance Policy shall not be altered, cancelled or allowed to expire or lapse, without thirty (30) days prior written notice to the Lessor. The Lessee shall be entirely responsible for the cost of any deductible. 14. LOSS OR DAMAGES It is the Lessee's responsibility to maintain appropriate controls over the storage and safekeeping of property belonging to the Lessee and/or their staff; including, but not limited to, all inventory and monies maintained on the premises. The Lessor will not be liable for any loss or damage to the Lessee's property stored on the premises, for any reason. The Lessee shall also indemnify and save harmless the Lessor from and against all claims, demands, loss, cost, damages, actions, suits or other proceedings by whomsoever made, brought or prosecuted by, or attributed to any such damages, injury or infringement as a result of activities under this Contract. 3 20. TERMINATION OF THE CONTRACT FOR CAUSE In the event of any material default in this agreement by the Lessee that is within the reasonable control of the Lessee, the Lessor shall have the right to provide written notice of such default and demand that the deficiency of program be rectified within five (5) working days or such longer period as may be agreed upon by the Lessor. If the said default is not rectified or steps are not take to rectify the situation according to the agreed upon plan, the Lessor shall be entitled to issue a written notice of termination for cause with no less than thirty (30) days notice and all commissions outstanding shall be payable to the Lessor within thirty (30) days from termination. 21. TERMINATION FOR CONVENIENCE This agreement can be terminated by either party by giving notice, in writing, sixty (60) days prior to the termination date or the expiration of the lease term. If this clause is invoked, all outstanding monies shall be payable within thirty (30) days of termination. 22. INTERPRETATION The terms and provisions of the Agreement shall be in accordance with the laws of the Province of Ontario. 23. FORCE MAJEURE Neither party shall be held liable for non-performance or damages if caused by events of Force Majeure, which, without limiting the generality thereof, includes fires, floods, unusually severe weather or Acts of God, and are beyond the reasonable control of a party, provided same shall not apply to delay or excuse any financial obligation. 5 APPENDIX A-AIR TERMINAL BUILDING FOOTPRINT WITH OFFICE SPACE ..... ,[, • · E·"'l ~ •e: ~ ~: r:· · • : 11 ,. 11!' ,, •• 7 ~ .... -.\·· ['Q· ~·· ~·[ • 1.:-"•-TET-E •• ,.-. :T . ~ .- ';'" ·~1TVU.1"­·•l=· -· ·:.I ·"E= ••• _, --~' . -.:·~··-1 •I _:o·~ T. --" 1.. y; F'-·-li: £,T<t •e: ,, e.t:~r. 1 ~ ! , : ·, · ---~.IE .-.U :l•: c ... -• ·11 :I E: .:.T 11 L:·~ ·B HT EI•IE'-1£ ~·-•-· ~ f.• EF'-~ 'il.r•E•··-,,,. · · -·l't· ;;f· ·~ · r. --~·-. .,.. , Ti :·.~:J: ~~:~:.-.; •:-' II 'l:·lt •.-: .,, K:~-·•L~ • ·:· .r. r. : :,~:':.!-'!lh I m.IT -1 ,,. 'rw· -~~· Ut_•.:dE r•E·=· -•·· r· ·E ·.--~---•E·EK t\~ .. ~~~Fi.~J~:~·rs··. i; .. :':i. ,_, .:.·.·rm·.: r•:a:t~ ,_ ... ~~-=,r:rl'l:u. -'~ E 1-•• -CT·C T:n,flt!: !~'f,f:ITT. 'I'.:!:':C~f-:1 •.U.: .• ~-~-=~ : ~~ -'l",.::r.-;.11"1!11"; "''1;\l:"oTr.-e•\TTr L K:.·E .~E ,'.•--.IE.'£: IE -'~ . · r·~"'-'···5:.·•· -~--. r -•Llf· El' · -.u "'' .;:.~:~; r. :e ::''1• .. :.: ~ :e:.t£: •:'t:' ~r-· ;···- -.u ~m .:..£. •·n r. -Eh L:.E-'£·1£-'T·"£' .. , ., ' -.IJ. .:.•:-:-.:!•r;~ T. :r; ~-"-1. "LCife"•! • _,:,_t : !l-J ~ E t"T-U.l ~-, ·f· ·--I ' -R.·- ---·:IEI.f.T ·.t ~ U.m; ~·I/1E; • E· ·•I THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAWNUMBERXXXX A BY-LAW TO AUTHORIZE AN AGREEMENT BETWEEN THE CORPORATION OF THE TOWN OF TILLSONBURG AND DAVID BRANDON. WHEREAS the Corporation of the Town of Tillsonburg deems it necessary and expedient to enter into an agreement with THEREFORE the Council of the Town of Tillson burg enacts as follows: 1. THAT the Agreement attached hereto as Schedule "A" forms part of this by-law; 2. THAT the Mayor and Clerk be hereby authorized to execute the attached agreement marked as Schedule "A" on behalf of the Corporation of the Town of Tillsonburg. ;This By-Law shall come into force and take effect immediately after the final passing hereof. READ A FIRST AND SECOND TIME THIS day of ' 2011. READ A THIRD AND FINAL TIME AND PASSED THIS day of ' 2011. Development and Communication Services 2012 DCS 12-27 Report-Lease of Agricultural Facilities to B & B Graydon Enterprises Ltd DATE: May 14, 2012 TO: KELLEY COULTER, CAO FROM: DAVID SAMIS, DIRECTOR OF DEVELOPMENT & COMMUNICATION SERVICES SUBJECT: LEASE OF AGRICULTURAL FACILITIES TO B & B GRAYDON ENTERPRISES LTD RECOMMENDATION "RESOLVE THAT Council receive Report DCS 12-27 Lease of Agricultural Facilities to B&B Graydon Enterprises Ltd; FURTHER RESOLVE THAT Council approve the lease of property known as 2901 Highway 3 -Excess lands located on the south side of Highway 3, being Part Lot 2, Con 5 NTR Middleton, Town of Tillsonburg, containing a grain dryer, five steel storage bins, accessory buildings and yard for a two year period subject to the terms and conditions contained in this report; and, That a bylaw be brought forward in this regard". PURPOSE 1. The purpose of this report is to seek Council approval to enter into a lease agreement with B & B Graydon Enterprises Ltd for excess lands owned by the Corporation of the Town of Tillsonburg. The lease of these lands will enable the Town of Tillsonburg to generate additional revenue. HISTORY & DISCUSSION 2. The agreement contemplates the lease of approximately two acres of land (see Appendix A) that are proposed to be incorporated into the Highway 3 Business Park. This property was purchased from Brian Graydon in January 2009 and formerly contained a residence along with facilities for grain processing. The residence has subsequently been removed from the property; however, the grain dryer and related facilities are still in place. Development and Communication Services 2012 7. Staff are recommending that the Town enter into this agreement as it provides additional revenue for the Corporation while maintaining the flexibility needed to meet the needs of potential investors. Staff will continue with the design of the new industrial park and this agreement will not affect the ability to sell land should the requirement arise. 8. This is the standardized lease format that has been used by the Town for other agricultural land leases; including most recently, for the 2011 industrial land tender. FINANCIAL IMPACT /FUNDING SOURCE 9. The price for 2011 was $6,494. The inflation rate for the most recent calendar year was 2% so staff are recommending adjusting the price to $6,624 (an increase of $130) for 2012 with the 2013 price being adjusted by the 2012 inflation rate. 10.The $6,624.00 in revenue will be allocated to the Economic Development budget with an offsetting cost for taxes. CONSULTATION/COMMUNICATION · 1l.None. PREPARED BY: Cephas Panschow, BA, MAES, Development Commissioner AUTHORED ON: April 16, 2012 APPROVED BY: David Samis, Director of Development & Communications Agricultural Land Lease Agreement-B & B Graydon Enterprises Ltd. TillS AGREEMENT made in triplicate this .::cl:n day of f)u , 2011. BETWEEN: THE CORPORATION OF THE TOWN OF TILLSONBURG hereinafter called the Lessor, of the First Part -and- B & B GRAYDON ENTERPRISES LTD. hereinafter called the Lessee, of the Second Part WHEREAS the Lessor is the sole administrator of all those parcels or tracts of land described as: (a) Excess lands located on the south side of Highway 3, known municipally as 2901 Highway 3, being Part Lot 2, Con 5 N.T.R. Middleton, Town of Tillsonburg, containing a grain dryer, five steel storage bins, and yard; AND WHEREAS the Lessee is desirous of renting said lands and premises for agricultural purposes for a term ("the lease period") commencing January 1, 2012 to expiration on December 31, 2013, subject to the conditions hereafter set forth in this Agreement. AND WHEREAS the Lessor is desirous of renting the said lands and premises as aforesaid to the Lessee for the term aforesaid, subject to the conditions hereinafter set forth. 1. NOW THEREFORE TillS INDENTURE WITNESSETH that the Lessee covenants with said Lessor that the Lessee shall pay rent as set out below, to the Lessor by two payments each year during the term of this agreement. The first payment of which will constitute 50% of annual rental fee and shall be due and payable on or before the start of cultivation and the remaining 50% of the annual rental fee not later than December 31st of each year that this indenture remains in force. (a) Excess lands located on the south side of Highway 3, known municipally as 2901 Highway 3, being Part Lot 2, Con 5 N.T.R. Middleton, Town ofTillsonburg, containing a grain dryer, five steel storage bins, and yard at a rental rate of $6,624 for 2012 and increased by the annual rate of inflation for 2013 (Consumer Price Index as per the Bank of Canada for the period from Dec 1, 2011 to November 31, 2012). 2. IT IS further agreed that the Lessee shall be responsible for the below costs in addition to the lease costs: (a) The cost to maintain utilities for the grain dryer operation, including gas and hydro during the term of the lease; (b) The maintenance of the yard, grain dryer, and steel storage bins and related equipment. 3. PROVISO for re-entry by the Lessor on non-payment or non-performance of covenants. 4. IT IS further specifically agreed by and between the Parties hereto that the Lessor retains the right to sell or lease for purposes other than agriculture any lands except those on which the crop is being grown without notice or compensation to the Lessee. 5. IT IS further specifically agreed by and between the Parties hereto that the Lessor covenants with the Lessee for quiet enjoyment of the lands leased. Notwithstanding the foregoing, the Lessor shall be permitted to access the property for their purposes with the costs of any minor crop damage being born by the Lessee. ~~~ Page3 IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals. SIGNED, SEALED AND DELIVERED in the Presence of THE CORPORATION OF THE TOWN OF TILLSONBURG JOHN LESSIF, MAYOR DATE DONNA HEMERYCK, CLERK DATE THELESSEE ~ £4L-~.n~.m; AN GRA ON DATE PRESIDENT I have the authority to bind the corporation ,d;;d_ a. Jje,d'"" THE CORPORATION OF THE TOWN OF TILI.SONBURG BY-LAWNUMBERXXXX A BY-LAW TO AUTHORIZE AN AGREEMENT BETWEEN THE CORPORATION OF THE TOWN OF TILLSONBURG AND B&..B GRAYDON ENTERPRISES LTD WHEREAS the Corporation of the Town of Tillson burg deems it necessary and expedient to enter into an agreement with THEREFORE the Council of the Town of Tillsonburg enacts as follows: 1. THAT the Agreement attached hereto as Schedule "A" forms part of this by-law; 2. THAT the Mayor and Clerk be hereby authorized to execute the attached agreement marked as Schedule "A" on behalf of the Corporation of the Town of Tillsonburg. )This By-Law shall come into force and take effect immediately after the final passing hereof. READ A FIRST AND SECOND TIME THIS day of 1 2011. READ A THIRD AND FINAL TIME AND PASSED THIS day of 1 2011. 1\JIAVAD _ lnhn I accif Development and Communication Services 2012 DCS 12 -32 Report-Interim Control By-law DATE: May 14, 2012 TO: Kelley Coulter, CAO FROM: David Samis, Director of Development and Communication Services SUBJECT: INTERIM CONTROL BY-LAW RECOMMENDATION "RESOLVE THAT Council receive Report DCS 12-32 as information; and, FURTHER RESOLVE THAT Council, direct staff to undertake the recommended study contained in this report; and, I FURTHER RESOLVE THAT Council adopt the recommendations, herein and undertake three readings of the by-law." PURPOSE The purpose of this report is to provide information to Council on a potential land use planning impact that requires examination. HISTORY & DISCUSSION Municipalities in Ontario are currently being impacted by a potential land use planning matter that can affect many facets of the community character, compatibility, nature of development and traffic impacts. Recently staff have been made aware of a potential business interest that may wish to locate a methadone clinic in the Dereham Forge Community Improvement Area. Through a review of the Town's current zoning by-law and Oxford County Official Plan the policies and regulations do not address this matter or speak specifically to such a use. A cursory review of other municipalities that are studying the same use, namely, Woodstock, Quinte West, Alliston and London a number of varying issues have been identified. These include the following: • Increased pedestrian traffic; • Resident and business concerns; • Parking; • Security impacts; • Increased surveillance and policing costs; \ Development and Communication Services 2012 Passing an Interim Control By-law does not require any notice requirements. However, notice of the adoption must be given within thirty days of the passing of the by-law by means of publication in the newspaper or by first class mail to the property owners within 120 metres of the lands to which the by-law applies. Anyone who receives notice can appeal within 60 days of the passing of the by-law. Unlike zoning by-law amendments however, the Interim Control By-law is in effect during the period of the appeal. County of Oxford Official Plan Under section 10.3.8 of the Official Plan the following is provided: "County Council or Area Council may pass an interim control by-law, as provided for in the Planning Act, prohibiting the use of land, buildings or structures within a defined area of the municipality for, or except for such purposes as are set out in the by-law. Interim Control measures may be considered and enacted for the purposes of undertaking secondary plans, area studies or issue based studies as set out in Section 10.3.2 or in any areas where development issues require a review of zoning. County Council or Area Council shall allow an interim control by-law to be in effect, as set out in the Planning Act, for a time period of one year from the date of its enactment. County Council or the Area Council may extend the period during which the interim control by-law is in effect to a maximum of one additional year where the duration of the planning study is anticipated to require that amount of time. County Council or Area Council, when considering a proposal to enact an interim control by-law prohibiting the use of land, buildings, or structures within a defined area of the municipality, shall require the identification and rationalization of planning issues which clearly demonstrates the need to carry out the required studies. County Council or Area Council enacts an interim control by-law for the purposes identified, County Council or the Area Council shall ensure that such studies be undertaken and completed within the time schedule prescribed for the interim control by-law." Based on the preceeding, the policy basis exists in the County Official Plan for Tillsonburg Municipal Council to adopt an Interim Control By-law and enables Tillsonburg Municipal Council to prepare and implement such a by-law. Zoning By-law 3295 Methadone clinics or dispensaries are not specifically referenced in the municipality's zoning by-law. The definition of medical centre is not a specific use, and was identified along with other definitions of the by-law to require updating and examination. Staff have been discussing this with County Planning staff as early as July of 2011. Development and Communication Services 2012 This report, publishing of the agenda, and the public meeting in Council will serve as this notice. There has not been any internal or external consultation to date, save and except for preliminary research being undertaken. This is currently an issue in Woodstock and elsewhere in South-western Ontario. Detailed consultations with community stakeholders and other municipalities will occur if the Interim Control By-law is approved. CONCLUSION Based on the above description staff are recommending Council approve the Interim Control By-law attached to this report. Staff are recommending a planning study commence in the second quarter of 2012, addressing the following matters: • Pedestrian and multi-modal traffic; • Resident and business concerns and mitigation; • Parking; • Security impacts; • Business Improvement Association (BIA) impacts; • Surveillance and policing costs; • Licensing processes; • Land use; • Impacts on the Urban Design Study, Zoning By-law Review, Commercial Policy Review, Property and By-law Standard Review, Community Improvement Plan Project; • Garbage and littering; and • Location of clinics, near vulnerable populations, such as schools, residential areas and other social services. PREPARED BY: David Samis, Director of Development & Communication Services PRS 2012-12 Redeployment of Playground Equipment from Memorial Park DATE: TO: FROM: May 1, 2012 Kelley Coulter, CAO Janet McCurdy, Acting Director of Parks & Recreation Services SUBJECT: REDPLOYMENT OF PLAYGROUND EQUIPMENT RECOMMENDATIONS Resolve that Council receive PRS 2012-12 Redeployment of Memorial Park Playground Equipment for information purposes. PURPOSE To provide Council with the plan to redeploy the Playground Equipment in Memorial Park to other park space within the Town proper. HISTORY & DISCUSSION The 2012 Capital budget included $75,000 investment in parks equipment replacement for Memorial Park. Staff Report PRS12-09 (Council April 23, 2012) recommended that the work be completed by Henderson Recreation. The vendor of choice agreed to remove and redeploy the equipment to other parks within the Town. Council requested at the April 23rd meeting that staff confirm the youth population that would utilize the parkland adjacent to the former Elliott Fairbarn school and the Cranberry Parkland. StafF incorrectly reported the demographics for the two areas. Staff consulted with the Tillsonburg Thames Valley School Board and Tillsonburg Separate School Board on the enrolment figures from JK to Grade Six. Below the findings are reported • Elliott Fairbairn District, 110 students • Cranberry Park Subdivision, 60 students Based on the results above, staff will be redeploying the equipment in accordance with the populations. In future business plans staff will include plans to acquire additional playground pieces to service Oak Park and Tanager Street Parkland. Elliott Fairbairn District As outlined in the photos below, one playground structure and sand table will be deployed from the Memorial Park to Elliott Fairbairn parkland. The swings in the Elliott Fairbarn parkland will remain. Cranberry Park The playground structure below from Memorial Park will be redeployed to Cranberry Park. Four spring toys and the swings will remain at this location. Financial Analysis Please refer to the Resolution No.lS as passed at the Council Meeting of April 23rd ,2012. Report Completed by: Janet McCurdy, Acting Director of Parks & Recreation Services Kelly Batt, Parks and Facilities Manager Date : May7th,2012 Honourable Mayor Lessif Town Councilors Tillsonburg Town Staff This letter to Town Council is in regard to an initiative concerning unsecured loads going to the present Transfer Station on Newell Road. Presently, some loads traveling through parts ofthe Town ofTillsonburg have portions that become dislodged, fall off, or spill from the vehicle onto our streets. The Highway Traffic Act 111 section (1) (2) states- vehicles carrymg or pulling loads with portions spilling, dropping, falling to the streets are in violation of this section of the Highway Traffic Act. Police officers who witness this littering are able to issue a fine of$160.00 immediately. The general public can call the Police Department and report such littering provided the offending vehicle is identified. On January 11, 2012, the Heritage and Beautification Committee met and discussed in length the ongoing issue of debris littering streets while vehicles travel to the Transfer Station. Public education in this matter is crucial. The residents ofTillsonburg must be made aware of this problem and the law backing it up in order to comply with the request to secure loads through signage at the Transfer Station. We are asking Council to consider such signage to help our residents become informed. If we can achieve greater compliance through this effort, then we can consider this effort to be successful. An idea from a resident would be to include this issue of covered loads going to Newell Road in the 2012-2013 Oxford County Waste Management Calendar and advertising it in the local New;. The Heritage and Beautification Committee appreciates your consideration in this matter. Sincerely, The Heritage and Beautification Committee of Tillsonburg ~:~rr~~~~ May I, 2012 The Corporation of the Town of Tillson burg Development Committee Mr. Mayor and Members of Council Town ofTillsonburg 200 Broadway Street, 2"d Floor, Suite 204 Tillsonburg, Ontario N40 5A7 Re: Development Committee Nomination for Business Improvement Association Representation Dear Mr. Mayor and Members of Council: At the April 271h. 2012 meeting of the Development Committee the members passed the following resolution: "That the Tillsonburg Development Committee endorse Cedric Tomico as the Business Improvement Association (BIA) representative to serve the remaining term." Moved by: Henry Spanjers Seconded by: Randy Thornton The Development Committee respectfully ask Council to consider this nomination at the next upcoming Council meeting. Respectfully yours .. (j·ff'\ /~}---, Lisa Gilvesy 1 Deputy Chair Tillsonburg Development Committee cc. Chair Frank Meyer Mayor John Lessif Kelley Coulter, CAO CORPORATE OFFICES 200 Broadway. Tillsonburg, ON N4G 5A7 Tel (519} 688-3009 Fax (519} 842-9431 www.tillsonburg.ca Municipal Councils All Municipalities in Ontario Good Morning Please find attached correspondence addressed to The Honourable Jim Bradley, Minister of the Environment, containing a resolution on future landfill construction or approval. Oxford County Council has requested that the resolution be forwarded to all municipalities in Ontario seeking support. Please send letters of support to The Honourable Jim Bradley, Minister of the Environment, 77 Wellesley Street West, 11th Floor, Ferguson Block, Toronto, Ontario, M7A 2T5, Fax: 416-314-7337, minister.moe@ontario.ca with a copy to the County of Oxford addressed to the attention of Brenda Tabor, Clerk, County of Oxford, P.O. Box 1614, 21 Reeve Street, Woodstock, Ontario, N4S 7Y3, Fax: 519- 421-4712, btabor@oxfordcounty.ca Thank you for your consideration of the County of Oxford's resolution. Brenda Brenda Knott I Secretary I C.A.O./Cierk's Office 21 Reeve Street I P. 0. Box 1614 I Woodstock, Ontario I N4S 7Y3 Phone: 519-539-9800, ext. 3004 I Fax: 519-421-4712 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NO. 3614 A BY-LAW to amend Bylaw 3509, to Define the Mandate, Membership, and Meeting Procedures for Committees Established by The Corporation Of The Town of Tillson burg. WHEREAS The Town of Tillson burg is desirous of amending Bylaw 3509, AND WHEREAS there is a need to add a member to the Board of Management for Tillsonburg Downtown Improvement Area (BIA), AND WHEREAS there is a need to add a member to the Development Committee, NOW THEREFORE BE IT RESOLVED THAT the Council of The Corporation of the Town of Tillsonburg enacts as follows: 1. THAT Schedule C to Bylaw 3509 be amended as follows: Committee Members of Council Members of Public Appointed Board of Management for Terry Pond Tillsonburg Downtown Improvement Area (BIA) Development Committee Cedric Tomico (BIA Rep) 2. THAT all members appointed above shall hold office at the pleasure of Council for the remainder of the current Council term, and the provisions of The Municipal Conflict of Interest Act, RSO. 1990, Chapter M.50 and amendments thereto shall apply. 3. THAT the term of service of a member appointed to this Board/Committee shall be limited to the current term of Council, except when the effect of this clause would result in a change of two-thirds or more of the members in any one year. READ A FIRST AND SECOND TIME THIS 14th DAY OF May, 2012. READ A THIRD AND FINAL TIME AND PASSED THIS 14th DAY OF May, 2012. Mayor -John Less if Clerk-Donna Wilson THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NO. 3613 A BY-LAW TO PROVIDE FOR THE ADOPTION OF BUDGETARY ESTIMATES, TAX RATES AND TO FURTHER PROVIDE FOR PENALTY AND INTEREST IN DEFAULT OF PAYMENT THEREOF FOR 2011. WHEREAS Section 290 of the Municipal Act, 2001, S.O. 2001 c.25, as amended, provides that the Council of a local municipality shall prepare and adopt estimates of all sums required during the year for the purposes of the municipality, WHEREAS Section 312 of the said Act provides that the Council of a local municipality shall, after the adoption of estimates for the year, pass a by-law to levy a separate tax rate on the assessment in each property class, and WHEREAS Sections 307 and 308 of the said Act require tax rates to be established in the same proportion to tax ratios; and WHEREAS regulations require reductions in certain tax rates for certain classes or subclasses of property. Now therefore the Council of The Corporation of the Town of Tillson burg enacts as follows: 1) That the budget estimates setting out the revenues and expenditures as detailed in the Business Plans for the year 2012, and endorsed by resolution, February 13th, 2012, raising the following amounts from realty taxation be adopted: A) A general municipal levy of $12,491,774. B) A special levy for core area parking of $135,800. C) A special levy for the Business Improvement Area of $98,000. 2) That the tax rates hereby adopted for each class for the year 2012, excluding local improvement rates or other special charges collected as taxes, shall be the tax rates as listed on Schedule "A" attached hereto and forming part of this by-law and the tax rate for each class shall be applied against the whole of the assessment for real property for that particular class and purpose. 3) That every owner shall be taxed according to the tax rates in this by- law. The taxes for a particular property shall be calculated by applying the Current Value Assessment against the tax rates set out and further adjusted as required by the provisions of the Municipal Act, 2001, S.O. 2001. Such taxes shall become due and payable in two installments as follows: ALL PROPERTY CLASSES: FIRST INSTALMENT Thursday, August 23, 2012 SECOND INSTALMENT Thursday, October 25, 2012 Notice of such taxes due shall be sent by first class mail to those persons shown as liable for the payment of taxes. TOWN OF TILLSONBURG Schedule "A" to By-Law 3613 2012 TAX RATE.§. TOTAL BASE RTC/RTQ GENERAL COUNTY SEWERS EDUCATION RATES PARKING B.I.A. TOTAL RT RESIDENTIAL 0.00737536 0.00418622 0.00025388 0.00221000 0.01402546 0.00121916 0.01524462 MT MULTI-RESIDENTIAL 0.02020849 0.01147024 0.00069563 0.00221000 0.03458436 0.00334050 0.03792486 CT COMMERCIAL 0.01402646 0.00796135 0.00048283 0.01490000 0.03737064 0.00231860 0.00164145 0.04133069 XT COMMERCIAL NEW CONSTRUCTION 0.01402646 0.00796135 0.00048283 0.01260000 0.03507064 0.00231860 0.00164145 0.03903069 cu VACANT UNITS/EXCESS LAND 0.00981852 0.00557295 0.00033798 0.01043000 0.02615945 0.00162302 0.00114901 0.02893148 ex VACANT LAND 0.00981852 0.00557295 0.00033798 0.01043000 0.02615945 0.00162302 0.00114901 0.02893148 xu COM'L NEW CONST.-EXCESS LAND 0.00981852 0.00557295 0.00033798 0.00882000 0.02454945 0.02454945 IT INDUSTRIAL 0.01939720 0.01100976 0.00066770 0.01590000 0.04697466 0.04697466 JT INDUSTRIAL NEW CONSTRUCTION 0.01939720 0.01100976 0.00066770 0.01260000 0.04367466 0.04367466 IU VACANT UNITS/EXCESS LAND 0.01260818 0.00715634 0.00043401 0.01033500 0.03053353 0.03053353 IX VACANT LAND 0.01260818 0.00715634 0.00043401 0.01033500 0.03053353 0.03053353 LT LARGE INDUSTRIAL 0.01939720 0.01100976 0.00066770 0.01590000 0.04697466 0.04697466 LU VACANT UNITS/EXCESS LAND 0.01260818 0.00715634 0.00043401 0.01033500 0.03053353 0.03053353 PT PIPELINES 0.00928779 0.00527171 0.00031971 0.01110922 0.02598843 0.02598843 FT FARMLAND 0.00184384 0.00104656 0.00006347 0.00055250 0.00350637 0.00350637 R1 FARMLAND DEV PH 1 0.00331891 0.00188380 0.00011425 0.00099450 0.00631146 0.00631146 TilE CORPORATION OF TilE TOWN OF TILLSONBURG BY -LAW NUMBER 3617 A BY-LAW TO AUTHORIZE AN AGREEMENT BETWEEN THE CORPORATION OF THE TOWN OF TILLSONBURG AND DAVID BRANDON. WHEREAS the Corporation of the Town of Tillsonburg deems it necessary and expedient to enter into an agreement with David Brandon. THEREFORE the Council of the Town of Tillson burg enacts as follows: 1. THAT the Agreement attached hereto as Schedule "A" forms part of this by-law; 2. THAT the Mayor and Clerk be hereby authorized to execute the attached agreement marked as Schedule "A" on behalf of the Corporation of the Town of Tillsonburg. This By-Law shall come into force and take effect immediately after the final passing hereof. READ A FIRST AND SECOND TIME THIS 14 day of May, 2012. READ A THIRD AND FINAL TIME AND PASSED THIS 14 day of May, 2012. MAYOR -John Lessif CLERK -Donna Wilson THIS AGREEMENT made in quadruplicate this __ day of May, 2012. BETWEEN: THE CORPORATION OF THE TOWN OF TILLSON BURG, hereinafter called the Lessor, of the First Part, -and- David Brandon, operating as the Tillsonburg Flying School, hereinafter called the Lessee, of the Second Part, AND WHEREAS the Lessor owns the Tillson burg Municipal Airport, including the Air Terminal Building, AND WHEREAS the Lessor is desirous of renting office space in the air terminal building to a qualified operator to provide flight training services at the Tillson burg Municipal Airport; NOW THEREFORE THE PARTIES, in consideration of the mutual covenants and agreements hereinafter set out, hereby agree as follows: 1. DEFINITIONS a. "Office Premises" shall mean the Tillsonburg Municipal Airport auxiliary office space to which this Agreement applies. b. "Facility" shall mean the Air Terminal Building in its entirety. 2. LEASE TERM The Lease Term is effective January 1, 2012 and ending December 31, 2014, unless terminated under the provisions of Paragraphs 20 or 21, as applicable. The Lease Term can be extended for an additional one {1) year upon receipt by the Lessor of written notice thirty {30) days prior to lease expiration and subject to approval by the Lessor in their sole and absolute discretion. If accepted by the Lessor within forty-five days, the same rates and terms shall apply except that the contract be amended to extend the termination date. 3. RENT The Lessor agrees to pay a gross lease amount of $2,760 per year ($230 per month), which includes the 156 square foot office, utilities, wireless internet access, furnishings (desk and chair), a maximum of one airplane tiedown, and the occasional use of the boardroom for ground school but does not include phone service. 1 11. WORKPLACE SAFffi AND INSURANCE BOARD (WSIB) If applicable, the Lessee shall be required to supply a Certificate from the Workplace Safety and Insurance Board prior to the start of the contract and upon fourteen (14) days notice, if requested in writing, during the life of the contract. The Certificate shall indicate that all of the assessments the Contractor or any Subcontractor is liable to pay under the Worker's Safety Insurance Board Act or successor legislation have been paid and that they are in good standing with the Board. 12. W.H.M.I.S. REQUIREMENTS The Lessee must supply a supplier label and appropriate Material Safety Data Sheet under the W.H.M.I.S. legislation and Hazardous Material Protection Act for all controlled products to be used in conjunction with the lease and operation of the concession. Any controlled goods supplied without appropriate data sheet and proper labeling will not be allowed on site and will be immediately removed by the Lessee from the premises. 13. INSURANCE The Lessee will maintain and pay for Commercial General Liability Insurance, which coverage shall include premises and all operations to be performed by the Lessee, his/her employees, and/or agents. This insurance coverage shall be subject to limits of not less than One Million Dollars ($1,000,000.00) inclusive per occurrence for bodily injury, death and damage to property including loss of use thereof for any one occurrence. The Corporation of the Town ofTillsonburg shall be named as an additional insured in respect of all operations performed by or on behalf of the Lessee. The Lessee shall provide a copy of any and all policies of insurance including renewals and terms of such policies to the Lessor. The Insurance Policy shall not be altered, cancelled or allowed to expire or lapse, without thirty (30) days prior written notice to the Lessor. The Lessee shall be entirely responsible for the cost of any deductible. 14. LOSS OR DAMAGES It is the Lessee's responsibility to maintain appropriate controls over the storage and safekeeping of property belonging to the Lessee and/or their staff; including, but not limited to, all inventory and monies maintained on the premises. The Lessor will not be liable for any loss or damage to the Lessee's property stored on the premises, for any reason. The Lessee shall also indemnify and save harmless the Lessor from and against all claims, demands, loss, cost, damages, actions, suits or other proceedings by whomsoever made, brought or prosecuted by, or attributed to any such damages, injury or infringement as a result of activities under this Contract. 3 20. TERMINATION OF THE CONTRACT FOR CAUSE In the event of any material default in this agreement by the Lessee that is within the reasonable control ofthe Lessee, the Lessor shall have the right to provide written notice of such default and demand that the deficiency of program be rectified within five (5) working days or such longer period as may be agreed upon by the Lessor. If the said default is not rectified or steps are not take to rectify the situation according to the agreed upon plan, the Lessor shall be entitled to issue a written notice of termination for cause with no less than thirty (30) days notice and all commissions outstanding shall be payable to the Lessor within thirty (30) days from termination. 21. TERMINATION FOR CONVENIENCE This agreement can be terminated by either party by giving notice, in writing, sixty (60) days prior to the termination date or the expiration of the lease term. If this clause is invoked, all outstanding monies shall be payable within thirty (30) days of termination. 22. INTERPRETATION The terms and provisions ofthe Agreement shall be in accordance with the laws ofthe Province of Ontario. 23. FORCE MAJEURE Neither party shall be held liable for non-performance or damages if caused by events of Force Majeure, which, without limiting the generality thereof, includes fires, floods, unusually severe weather or Acts of God, and are beyond the reasonable control of a party, provided same shall not apply to delay or excuse any financial obligation. 5 ~-~~·lit H-I : . 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''· -E-... -1' -~~JJ;J:l!···::J t·.l'il[. -R.-· ----·1 EB.i.T :-L ~ U m-~ ~liE:--[· ,., THE CORPORATION OF THE TOWN OF TILLSONBURG BY -LAW NUMBER 3618 A BY-LAW TO AUTHORIZE AN AGREEMENT BETWEEN THE CORPORATION OF THE TOWN OF TILLSONBURG AND B&B GRAYDON ENTERPRISES LTD WHEREAS the Corporation of the Town of Tillson burg deems it necessary and expedient to enter into an agreement with B&B Graydon Enterprises Ltd. THEREFORE the Council of the Town of Tillson burg enacts as follows: 1. THAT the Agreement attached hereto as Schedule "A" forms part of this by-law; 2. THAT the Mayor and Clerk be hereby authorized to execute the attached agreement marked as Schedule "A" on behalf of the Corporation of the Town of Tillsonburg. This By-Law shall come into force and take effect immediately after the final passing hereof. READ A FIRST AND SECOND TIME THIS 14 day of May, 2012. READ A THIRD AND FINAL TIME AND PASSED THIS 14 day of May, 2012. MAYOR-John Lessif CLERK -Donna Wilson Agricultural Land Lease Agreement-B & B Graydon Enterprises Ltd. THIS AGREEMENT made in triplicate this~ day of Du , 2011. BETWEEN: THE CORPORATION OF THE TOWN OF TILLSONBURG hereinafter called the Lessor, of the First Part -and- B & B GRAYDON ENTERPRISES LTD. hereinafter called the Lessee, of the Second Part WHEREAS the Lessor is the sole administrator of all those parcels or tracts of land described as: (a) Excess lands located on the south side of Highway 3, known municipally as 2901 Highway 3, being Part Lot 2, Con 5 N.T.R. Middleton, Town of Tillsonburg, containing a grain dryer, five steel storage bins, and yard; AND WHEREAS the Lessee is desirous of renting said lands and premises for agricultural purposes for a term ("the lease period") commencing January 1, 2012 to expiration on December 31, 2013, subject to the conditions hereafter set forth in this Agreement. AND WHEREAS the Lessor is desirous of renting the said lands and premises as aforesaid to the Lessee for the term aforesaid, subject to the conditions hereinafter set forth. 1. NOW THEREFORE THIS INDENTURE WITNESSETH that the Lessee covenants with said Lessor that the Lessee shall pay rent as set out below, to the Lessor by two payments each year during the term of this agreement. The first payment of which will constitute 50% of annual rental fee and shall be due and payable on or before the start of cultivation and the remaining 50% of the annual rental fee not later than December 31st of each year that this indenture remains in force. (a) Excess lands located on the south side of Highway 3, known municipally as 2901 Highway 3, being Part Lot 2, Con 5 N.T.R. Middleton, Town ofTillsonburg, containing a grain dryer, five steel storage bins, and yard at a rental rate of $6,624 for 2012 and increased by the annual rate of inflation for 2013 (Consumer Price Index as per the Bank of Canada for the period from Dec 1, 2011 to November 3'1, 2012). 2. IT IS further agreed that the Lessee shall be responsible for the below costs in addition to the lease costs: (a) The cost to maintain utilities for the grain dryer operation, including gas and hydro during the term of the lease; (b) The maintenance of the yard, grain dryer, and steel storage bins and related equipment. 3. PROVISO for re-entry by the Lessor on non-payment or non-performance of covenants. 4. IT IS further specifically agreed by and between the Parties hereto that the Lessor retains the right to sell or lease for purposes other than agriculture any lands except those on which the crop is being grown without notice or compensation to the Lessee. 5. IT IS further specifically agreed by and between the Parties hereto that the Lessor covenants with the Lessee for quiet enjoyment of the lands leased. Notwithstanding the foregoing, the Lessor shall be permitted to access the property for their purposes with the costs of any minor crop damage being born by the Lessee. ft- Page3 IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals. SIGNED, SEALED AND ) DELIVERED in the ) Presence of ) ) ) ) ) ) ) ) THE CORPORATION OF THE TOWN OF TILLSONBURG JOHN LESSIF, MAYOR DATE DONNA HEMERYCK, CLERK DATE ~-RI~dl( DATE I have the authority to bind the corporation >tf:. d-£2. &; "'"" THE COPRPORATION OF THE TOWN OF TILLSON BURG BY-LAW NUMBER 3616 A BY-LAW TO ESTABLISH INTERIM CONTROL PROVISIONS FOR THE TOWN OF TILLSONBURG TO PROHIBIT THE ESTABLISHMENT OF NEW METHADONE CLINICS AND METHADONE DISPENSARIES FOR AN INTERIM PERIOD OF UP TO ONE YEAR IN ORDER TO PERMIT THE COMPLETION OF A PLANNING STUDY ON THE POTENTIAL REGULATION OF THESE USES. WHEREAS Section 38 of the Planning Act. R.S.O. 1990 c. P. 13, as amended, permits the Council of a municipality to pass an interim control by-law where Council has directed that a review or study be undertaken in respect of land use planning policies within the municipality or in any defined are or areas thereof; AND WHEREAS Section 10.3.8 of the County of Oxford Official Plan provides for the passing of an interim control by-law; AND WHEREAS the Council of the Town of Tillson burg deems it appropriate to enact an interim control by-law for the whole of the area within the Town limits; AND WHEREAS a land use study is necessary in order f6r Town Council to determine the appropriate land use regulations for Methadone Clinics and Dispensaries within the Town ofTillsonburg as shown on Schedule "A" attached hereto; AND WHEREAS the proposed interim control by-law conforms to the County of Oxford Official Plan; AND THEREFORE the Council of the Corporation of the Town ofTillsonburg enacts as follows: 1. For the purposes of this interim control by-law, "Methadone Clinic" will be defined as follows: "Methadone Clinic" means a building, or part of a building, which is used principally for the prescription and/or dispensing of methadone and may include the provision of counselling and other support services, but does not include a hospital. 2. For the purposes of this interim control by-law, "Methadone Dispensary" will be defined as follows: "Methadone Dispensary" means a business selling or filling methadone prescriptions for customers as the primary activity of the business, but excludes a pharmacy or a pharmacy that is accessory and ancillary to a hospital. 3. While this by-law is in force and effect no new Methadone Clinics or Methadone Dispensaries will be permitted on the lands within the municipal boundaries of the Town of Tillsonburg as shown on the plan, attached hereto and identified on Schedule "A". 4. Unless otherwise provided, the definitions in Section 4 of Zoning By-Law 3295 shall apply to any terms used in this By-Law which are defined in Section 4 of Zoning By-Law 3295. 5. This by-law shall be in force and effect for a period of one year from the date of passing of this by- law. READ FOR A FIRST AND SECOND TIME THIS 14TH day of May, 2012. READ A THIRD AND FINAL TIME AND PASSED THIS 14TH day of May, 2012. MAYOR -John Lessif CLERK -Donna Wilson KEY MAP , ... , .~-..... ~.. : --·~ . 2,000 . .,. ........ , I ........... :. r· ·-···-···-···-···-···-:. --·· io --··· . ,' ," . . ~··· '---t / : ---~------1 • • I • ~ l TOWNSHIP OF : ------~ \ ~ EAST ZORRA--j------111 • {•-TAVISTOCK •""" , ~:1 \ " . ~, / : TOWNSHIP OF : ' • ZORRA \ \ • . -----·---\ • • • \ • • • l~ ··t • I • • • I • • • t • • • I • • • '\~ : 't,~ .. J ',\ ---1 -IOWNSHIP OF TOWNSHIP OF • NORWICH SOUTH-WEST----:---------- OXFORD I ~ ~---TOWN OF • TILL • • • I • • • l • "' ----· ' • • • I • • --------. I • • • l • --···-···-• ........................ -LANDS TO WHICH BYLAW ____ APPLIES ~~c;/jfj/;JJXr,cdP Produced By The Department of Corporote Services Information Systems ©2072 • -------'------~ • I 7,500 10,000 The Corporation of the Town of Tillson burg By-law No. 3596 Page 3 5.2 Notwithstanding any other provisions of this Part in respect to penalties for violation of the provisions of this By-law, any person may, upon presentation of an infraction notice issued by a police officer or a by-law enforcement officer alleging commission of any of the offences under this By-law set out in Schedule "C", pay out of Court within the time limit specified on the said infraction notice the penalty set out opposite such offence as indicated in Schedule "C" to this By-law. Upon such payment no further proceedings shall be taken under this By-law in respect to the said alleged offence. 5.3 If a voluntary payment is not made in accordance with the procedure provided in Section 5.2, the procedures of the Provincial Offences Act, or any successor thereof, shall apply. 6.0 ENFORCEMENT 6.1 The provisions of this by-law respecting smoking outdoors on Town owned property shall be enforced by an Officer or authorized person deemed to be an agent of the Corporation of the Town of Tillsonburg for the purpose of addressing unauthorized activity on Town property. 6.2 Any person who observes another person acting in contrary to this by-law may submit a Smoke Free Ontario Act Witness Statement (which is outlined in Schedule "B" in this by- law) to the attention ofthe Town ofTillsonburg By-Law Enforcement Officer. 7.0 CONFLICTS 7.1 If a provision of this by-law conflicts with an Act or Regulation or another by-law, the provision that is the most restrictive of smoking shall prevail. 8.0 SEVERABILITY 8.1 If any section of this by-law or part thereof is found in any court of law to be illegal or beyond the power of the Municipality to enact, such section or part thereof shall be deemed to be severable and all other sections or parts of the by-law shall be deemed to be separate and independent thereof and to be enacted as such. 9.0 ENACTMENT 9.1 This by-law shall come into effect on the day it is passed. READ A FIRST AND SECOND TIME THIS 26th day of April, 2012. READ A THIRD TIME AND FINALLY PASSED THIS 14th day of MAY, 2012. MAYOR-John Lessif CLERK-Donna Wilson Please fax to: 519-485-2520 Schedule "B" By-law No. 3596 TOWN OF TILLSON BURG 200 Broadway, 2"d Floor Tillsonburg, ON N4G SA7 Attention: By-Law Enforcement Officer SMOKE FREE ONTARIO ACT WITNESS STATEMENT Date and Time of Occurrence _____________________ _ Name of Person you observed smoking in a designated no smoking area --------------- Do you know the person personally? Yes D NoD lfyes,how? ___________________________ _ If no, how did you identify the person? _________________ _ When you witnessed the offence, where were you standing? __________ _ How far away from the person were you? ________________ _ Could you tell the colour of the cigarette filter? Yes D NoD What colour was the filter? ---------------------- Could you see the smoke from the cigarette? Yes D NoD If winter, what was the approximate air temperature? ____________ _ Are you certain that what you saw was smoke and not expelled breath? Yes D No D Could you smell the smoke? Yes D NoD Did it smell like tobacco smoke? Yes D NoD Would you recognize the smell of smoke for another product? Yes D NoD How? ____________________________ _ Please give any other pertinent information: ______________ _ Date Signature THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3615 BEING A BY-LAW to confirm the proceedings of Council at its meetings held on the 14th day of May,2012 WHEREAS Section 5 {1) of the Municipal Act, 2001, as amended, provides that the powers of a municipal corporation shall be exercised by its council; AND WHEREAS Section 5 {3) of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of Tillson burg at this meeting be confirmed and adopted by by-law; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1. All actions of the Council of The Corporation of the Town of Tillsonburg at its Special meeting and regular meeting held on May 14, 2012, with respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this or a separate by-law. 2. The Mayor and Clerk are authorized and directed to do all the things necessary to give effect to the action of the Council of The Corporation of the Town of Tillson burg referred to in the preceding section. 3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal ofT he Corporation of the Town of Tillson burg. 4. This By-Law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS 14th DAY OF May, 2012. READ A THIRD AND FINAL TIME AND PASSED THIS 14th DAY OF May, 2012. MAYOR -John Less if CLERK-Donna Wilson COUNCIL RESOLUTION AGENDA ITEM NO.: __ _ Date: May 14, 2012 RESOLUTION NO.: 1 MOVED BY: RESOLVED THAT the Agenda as prepared for the Open Session of the Council Meeting of May 14, 2012, be adopted. G Carried D Recorded Vote D Defeated D Deferred D Tabled ¥Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: __ _ Date: April 23, 2012 RESOLUTION NO.: MOVED BY: RESOLVED THAT Town Council move into Closed Session, to consider matters relating to: Matters relating to personal matters about an identifiable individual -including Municipal Employees; Matters relating to labour relations or employee negotiations; Matters relating to advice that is subject to solicitor-client privilege-including communications necessary for that purpose; Matters for the purpose of education or training the members. ~rried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: __ _ Date: May 14, 2012 RESOLUTION NO.: 3 MOVED BY: RESOLVE THAT the Minutes of the Open Session Meeting of April 23, 2012, be approved. ~arried D Recorded Vote D Defeated D Deferred D Tabled +Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: __ _ Date: May 14, 2012 RESOLUTION NO.: MOVED BY: RESOLVED THAT this application is acceptable from a planning point of view and should be granted subject to the following conditions: 1. That the applicant provide a lot grading plan to the Town of Tillson burg for review and approval prior to the issuance of a building permit; 2. That the applicant provide a slope stability assessment to the Town of Tillson burg for review and approval prior to the issuance of a building permit; 3. That the construction of a single detached dwelling be required to connect to municipal water service only; 4. That the construction of an accessory building be subject to the provisions as outlined in Section 5.1.1.4.1 iv} ofthe Town of Tillson burg Zoning By-law No. 3295; 5. That the applicant satisfy the requirements ofthe Oxford County Public Health & Emergency Services Department regarding the installation of a private onsite sewage disposal system prior to the issuance of a building permit; 6. That the proposed single detached dwelling and accessory building be located in a manner in-keeping with that illustrated on Plate 3 of Report 2012-124 ~rried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: _1=0:....__ Date: May 14, 2012 RESOLUTION NO.: MOVED BY: RESOLVE THAT Council receives FIR 12-01 First Quarter 2012 Fire & Rescue Services report as information. ClJ-Carried D Recorded Vote D Defeated D Deferred D Tabled L/ Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: _1=1=---Date: May 14, 2012 RESOLUTION NO.: 6 MOVED BY: RESOLVE THAT Council receives OPS 12-05 First Quarter 2012 Operations Services report as information. []"'Carried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials AGENDA ITEM NO.: RESOLUTION NO.: Carried D Recorded Vote -- -- Defeated D COUNCIL RESOLUTION Date: --- J Deferred Tabled D D -f-IL(//0-Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: _...:::1=.2_ Date: May 14, 2012 RESOLUTION NO.: 7 MOVED BY: SECON OED BY: ____ s;:__..::::;;;::::;;~~-:::::::::::::::-=----- RESOLVED THAT Council receive the application for an additional member to the BIA; FURTHER RESOLVE THAT a By-Law be brought forward for Council consideration. D Recorded Vote D Defeated D Deferred D Tabled k Mayor's Initials \ ; COUNCIL RESOLUTION AGENDA ITEM NO.: ----'1=3;..__ Date: May 14, 2012 MOVED BY: RESOLVE THAT Council receives FIN 12-028 By-Law 3613 to Adopt Budgetary Estimates and Tax Rates. FURTHER RESOLVE THAT By-Law 3613 to adopt budgetary estimates, tax rates and to further provide for penalty and interest in default of payment be brought forward for three readings for Council consideration. D Recorded Vote D Defeated D Deferred D Tabled ¥Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 14 Date: May 14, 2012 RESOLUTION NO.: MOVED BY: RESOLVE THAT Council receive Report DCS 12-30 as information; 0 Carried D Defeated D Deferred D Tabled D Recorded Vote ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: -1=5- RESOLUTION NO.: 10 /) MOVEDBY: --·~-·~~----~~---------­ SECONDED BY: __ __:~~· ~:;t::::=:===-------- Date: May 14, 2012 RESOLVE THAT Council receive report DCS 11-31 Lease of Airport Office Space; FURTHER RESOLVE THAT Council approve the lease of office space in the Air Terminal Building to David Brandon, operating as the Tillsonburg Flying School, for the period of January 1, 2012 to December 31, 2014 at a price of $230 per month plus Harmonized Sales Tax (H.S.T.), subject to the terms and conditions contained in this report; and, AND FURTHER RESOLVE THAT a bylaw be brought forward in this regard ~Carried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: -=16:....__ Date: May 14, 2012 RESOLUTION NO .: 11 MOVEDBY: ~ SECONDED BY: ~-- RESOLVE THAT Council receive Report DCS 12-27 Lease of Agricultural Facilities to B&B Graydon Enterprises Ltd; FURTHER RESOLVE THAT Council approve the lease of property known as 2901 Highway 3- Excess lands located on the south side of Highway 3, being Part Lot 2, Con 5 NTR Middleton, Town of Tillson burg, containing a grain dryer, five steel storage bins, accessory buildings and yard for a two year period subject to the terms and conditions contained in this report; AND FURTHER RESOLVE THAT a bylaw be brought forward in this regard. ~arried D Recorded Vote D Defeated D Deferred D Tabled ¥Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: -=17_ Date: May 14, 2012 RESOLUTION NO.: MOVED BY: RESOLVE THAT Council receive Report DCS 12-32 as information; FURTHER RESOLVE THAT staff undertake the recommended planning study contained in this report; AND FURTHER RESOLVE THAT Council adopt the recommendations, herein and undertake three readings of the by-law. g Carried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: -1=8:....,__ Date: May 14, 2012 RESOLUTION NO.: 13 MOVED BY: RESOLVE THAT Council receive PRS 2 2-12 Redeployment from Memorial Park of Playground Equipment to Elliott Fairbairn and Cranberry Park as contained within this report. ~arried D Recorded Vote D Defeated D Deferred D Tabled ¥Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: --=1.:::...9_ Date: May 14, 2012 RESOLUTION NO.: 14 MOVED BY: RESOLVE THAT Council receive the correspondence from the Heritage and Beautification Committee; /1) ..~--v---i=-O!L-~7.0 ~- E LV Cou our @c'arried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: -=20;..__ Date: May 14, 2012 RESOLUTION NO.: 15 MOVED BY: RESOLVED THAT Council receive the request from the Development Committee regarding an addition to its membership; FURTHER RESOLVE THAT a By-Law be brought forward for Council consideration. [j' Carried D Recorded Vote D Defeated D Deferred D Tabled _k Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: _2=1=-Date: May 14, 2012 RESOLUTION NO.: MOVED BY: RESOLVE THAT Council receive the correspondence from the County of Oxford regarding their resolution with respect to future Oxford County Landfill Construction; FURTHER RESOLVE THAT Tillsonburg Town Council support the resolution contained therein; AND FURTHER RESOLVE THAT this resolution of support be forwarded to The Honourable Jim Bradley, Minister of the Environment and to the Clerk of the County of Oxford. D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION RESOLUTION NO.: Date: April 23, 2012 MOVED BY: AND RESOLVE THAT Council receive the Nominations for the Senior of the Year Award; FURTHER RESOLVE THAT Council select Donald Frederick Millman for The 2012 Ontario Senior of the Year Award for the Town of Tillson burg; AND FURTHER RESOLVE THAT the Senior of the Year Certificate be presented at a future open Council meeting when we receive it from the Ministry of Citizenship and Immigration. D Recorded Vote D Defeated D Deferred D Tabled *Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: __ _ Date: April 23, 201 2 RESOLUTION NO.: MOVED BY: Resolve that Council receives FIN 2012-029 Job Evaluation Results for information purposes. And further resolve that Council acknowledges that the Job Evaluation Results effective June 1, 2012 at an additional 2012 cost of $56,500 will be mitigated through staff vacancies with no impact to the 2012 budget." ~arried D Recorded Vote D Defeated D Deferred D Table d ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: -----'2=3'-----Date: May 14, 2012 MOVED BY: RESOLVE THAT By-Law 3614, To Amend By-Law 3509, To Add a Member to the BIA & the Development Committee, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3614, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. ~rried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 24 RESOLUTION NO.: 19 (} MOVEDBY: ~~~ SECONDED BY: ~~~·~;z==========----- Date: May 14, 2012 RESOLVE THAT By-Law 3613, to adopt budgetary estimates and tax rates and to further provide for penalty and interest in default of payment, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3613, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. ~arried D Recorded Vote D Defeated D Deferred D Tabled _a__ Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 25 Date: May 14, 2012 RESOLUTION N~ ~ MOVED BY: -)~ SECON OED BY: --~::::::~~e=::::::::::::::::::::::::' __ _ RESOLVE THAT By-Law 3617, to authorize an agreement between the corporation of the Town of Tillson burg and David Brandon, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3617, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. ~arried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: _2=6'----- RESOLUTION NO.:. 21 0 MOVEDBY: ~~ SECONDEDBY: ----~~==~------J-------- Date: May 14, 2012 RESOLVE THAT By-Law 3618, to Authorize an Agreement Between the Corporation of the Town of Tillsonburg and B&B Graydon Enterprises Ltd., be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3618, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCil RESOlUTION AGENDA ITEM NO.: _2=7- RESOLUTION NO.: 22 () MOVED BY: ~etA__ SECONDEDBY: ----~------~~~~~~~------- Date: May 141 2012 RESOLVE THAT By-Law 3616, to establish interim control provisions for the Town of Tillson burg to prohibit the establishment of new methadone clinics and methadone dispensaries, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3616, be given third and final reading and the Mayor and Clerk ·be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. ~Carried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: ----'2=8'---Date: May 14, 2012 RESOLUTION NO.: 23 MOVED BY: SECONDEDBY: --~~-~-~------------~~~------ RESOLVE THAT By-Law 3596, To Prohibit Smoking in Certain Public Places, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: _2=9- RESOLUTION NO.:-24 f) MOVED BY: ~'"'~ SECON OED BY: -~--=:::::::~· ~~~=::=:::::_ __ Date: May 14, 2012 RESOLVE THAT By-Law 3615, To Confirm the Proceedings ofthe Council Meeting of May 14, 2012, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3615, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. GZ{carried D Recorded Vote D Defeated D Deferred D Tabled ~ Mayor's Initials 25 Delevan Crescent Tillsonburg, ON N4G 3M6 April 25, 2012 To Whom It May Concern: Please accept this letter as our formal request for permission to operate motorized watercraft on Lake Li""'"''" f,...... To ortlt:>ft:>~t whir.h i~ scheduled for June 16,2012. Bylaw 2619, a Bylaw to Prohibil allow for the use of motorized Vl~t/J~--------- resolution of Town Council. 5 (") ., L. ~ .lA G 1 --~____w~-u:~·-·-o -::..\e.t5 __ Specifically, Paragraph 2 of By~_-:b?_Jny_~t::J_;z:;o:t::.~b~t::~gzt That regulations provided in Pa . -~-W-"Ll ~ ~~ activity given under the auspice , __ -.. · ---~ .. - service club ~r non-profit ~r~an--.k_~--W.:U_. ~__:?·~ ------ by the Council of the mumclpai---P-.. ~-L~~~.--k--'----"!,__ __ Hence, the Lake Lisgar Revital ,__g_ l o permission for the use of three·~--. ....Q ---_M ______ _ including those conducted by tl ___ (d._ JL _6_ ~ &__ ~cd::~~::-'_ __ Submitted Respectfully by : --~ c-__ ..:}'l._e,. _ 60J~u~L ~b "':S . -----·- -_cJ:_ ~ .L'X illot__ ~------­ ~dfr~~ ---.-·--~"-=· -------·-----~ -----·-----··~ Joan Weston, LLRP Committe_ ~-. . _ ..••.•.. ___ -·-Jj __;) _ ~-6r;~ .. W-esk~-... (_o_ _____ ! __ ___ _5{ q _~ Y. ~~--~?f_{ ----··-- --.. --~· ------ Honourable Mayor Lessif Town Councilors Tillsonburg Town Staff This letter to Town Council is in regard to an initiative concerning unsecured loads going to the present Transfer Station on Newell Road. Presently, some loads traveling through parts of the Town ofTillsonburg have portions that become dislodged, fall off, or spill from the vehicle onto our streets. The Highway Traffic Act 111 section (1) (2) states- vehicles carrying or pulling loads with portions spilling, dropping, falling to the streets are in violation of this section of the Highway Traffic Act. Police officers who witness this littering are able to issue a fine of$160.00 immediately. The general public can call the Police Department and report such littering provided the offending vehicle is identified. On January 11, 2012, the Heritage and Beautification Committee met and discussed in length the ongoing issue of debris littering streets while vehicles travel to the Transfer Station. Public education in this matter is crucial. The residents of Tillsonburg must be made aware of this problem and the law backing it up in order to comply with the request to secure loads through signage at the Transfer Station. We are asking Council to consider such signage to help our residents become informed. If we can achieve greater compliance through this effort, then we can consider this effort to be successful. An idea from a resident would be to include this issue of covered loads going to Newell Road in the 2012-2013 Oxford County Waste Management Calendar and advertising it in the local News. The Heritage and Beautification Committee appreciates your consideration in this matter. Sincerely, The Heritage and Beautification Committee of Tillsonburg SIGNAGE WORDING FOR TRANSFER STATION -wording was completed with Sgt. T. McCoy's approval and states what the Traffic Law intends SECURE YOUR LOAD OR BE SUBJECT TO A $160.00 FINE (HIGHWAY TRAFFIC LAW 111), IF THE LOAD BECOMES INSECURE. "YOUR LOAD -YOUR RESPONSIBILITY -YOUR FINE!" -Sgt. McCoy suggests 4 signs-one on the fence along Newell Road, one just inside Station and 2 more, one on each of the yard entrances now that there are 2 entry gates - I contacted Greg Horvath at 'Cutting Edge Signs' and Greg suggests a type of double sided aluminum wrapped material that can be wired or permanently secured at the sites. Approximate (not in stone) about $100.00 for each sign and probably Works Dept. would affix the signs. (2 X 4 in size approximately) May 1, 2012 The Corporation of the Town of Tillson burg Development Committee Mr. Mayor and Members of Council Town ofTillsonburg 200 Broadway Street, 2nd Floor, Suite 204 Tillsonburg, Ontario N4G 5A7 Re: Development Committee Nomination for Business Improvement Association Representation Dear Mr. Mayor and Members of Council: At the April 2i'\ 2012 meeting of the Development Committee the members passed the following resolution: "That the Tillsonburg Development Committee endorse Cedric Tomico as the Business Improvement Association (BIA) representative to serve the remaining term." Moved by: Henry Spanjers Seconded by: Randy Thornton The Development Committee respectfully ask Council to consider this nomination at the next upcoming Council meeting. Respectfully yours, ~~ Lisa Gilvesy Deputy Chair Tillsonburg Development Committee cc. Chair Frank Meyer Mayor John Lessif Kelley Coulter, CAO CORPORATE OFFICES 200 Broadway, Tillsonburg, ON N4G 5A7 Tel: (519) 688-3009 Fax: (519) 842-9431 www.tillsonburg.ca Junior Achievemenf f · ,.,, ~~l:h.c"'"' Ro•d Noc<h April 20, 2012 Mayor John Lessif Town of Tillson burg 10 Lisgar Tillsonburg Ontario N4G SAS Dear Mayor Lessif, As Chair of the Board at Junior Achievement of London and District I would personally like to thank you for your contributions to the organization. Junior Achievement of London and District is proud of the accomplishments from the past year and want to share our successes with you. Included you will find a copy of our 2010-2011 Annual Report for your review. As an entrepreneur I believe we need to get more youth exposed to JA as all indicators point to a skills shortage in most business sectors. One highlight in the annual report are ults from an independent study conducted by the Boston Consulting Group outlining e positive impact JA programs have on our youth and our economy. As a parent of a JA Achiever who is participating in the After School Company Program, I believe his JA experience has changed his life forever. He entered the program very shy and with direction from great mentors he received Sales Person of the Year of eleven companies running. His JA experience has boosted his confidence and he is now taking every business class available to him. I am excited to be a part of an organization that is shaping the lives of the next generation of business minded employees and leaders for our community. We thank you for investing in JA and hope that you continue to contribute to such a worthwhile cause! lan Gray, Chair JA Board of Directors London, Ontat·io N6H 2A I Phone: 519-439-420 I Fax: 5 19-438-233 1 Email: info@jalondon.org Board Chair ian Gray Buying Group Services Inc. Board of Directors jason Bates Excellence in Manufacturing Consortium David Blackburn TD Canada Trust Jim Campbell Bank of Nova Scotia (retired) Wilma deRond London District Catholic School Board Brad Geddes zucora inc. Jim Graham Try Recycling Lynne Griffith-Jones Thames Valley District School Board Patricia Hoffer Lashbrook Group Inc. Peter Johnston BMO-Harris Private Banking Noor Lalani High street Asset Management Gerry Macartney London Chamber of Commerce Ed Landry Xerox Canada Ltd. Karen McKay Harrison Pensa LLP Jeff Segeren Libra Financial Group Andrew Service General Dynamics Land Systems -Canada Wayne Tjoelker Deloitte JoAnne VanHooydonk Ernst & Yaung LLP President & CEO Bev Robinson Advisory Council Chair Andy Spriet Advisory Council of Trustees Dianne Cunningham Ron Dawson Peter Maurice Larry G. Myny John Nash Robert Schram jeff Segeren Janet Stewart Britta Winther Charitable Registration Number I 07SS 4263 RROOO I jalondon.org 16 2010 LONDON AND DISTRICT BUSINESS HALL OF FAME Established by Junior Achievement of London and District in 1990, the London and District Bus iness Hall of Fame honours the I ifetime achievements of London's most distinguished individuals, past and present, who have helped shape our community through their business success, entrepreneurial spirit and philanthropic contributions. The distinguished leaders recognized by Junior Achievement have planted the seeds of greatness that today's youth will harvest to create their future. Nominated by their peers, inductees are chosen by a selection committee. Each year, two laureates are selected for induction into the London and District Business Hall of Fame. The new laureates are formally welcomed into the London and District Business Hall of Fame at the Induction Ceremonies and Gala Dinner held each year in October. 2010 London and Oist.rict Business Hall of Fame Presenting Sponsor LIBR9 FINANCIAL GROUP Laureate portraits are included with past Inductee portraits at the permanent exhibit located on the second Aoor of the London Public Library, in the Galleria, downtown London. INDUCTION CEREMONIES AND GALA COMMITTEE Angela Abdallah, Amway Lynda Cowie, (Co-chair) Debbie Gibson, l<ing's College Steve Glickman, London Economic Development Corporation Laurie Hawkins, Focal Point Coaching Dan McGrath, AVW Tel Av Denise Pelley, Junior Achievement Bev Robinson, Junior Achievement Gayle White-Malloy, Dovetail Inc. JoAnne VanHooydonk, Ernst & Young LLP (Co-chair) ... MAKING A I William. programs in and on CFPI General Ma1 first, Vice Pr CFPL Broad the boards c Press, and ~ as Senior Vi and Directo is currently; Free Press. Bill was Foundation, a founding ' John P. Rob of the Can a• For his related field Medical As~ ) is the recipi Good Citize Bill rec< Laws degre< Ontario. In Order of Ca Canada's B1 14 RECOGNIZING ACHIEVEMENT Celebration of Excellence The cu lminating event of the Junior Achievement Company Program is the Celebration of Excellence. The 2010 -2011 gala, star-studded event recognized outstanding participation and effort by both individual Achievers and their JA companies. SALESPERSON OF THE YEAR AWARD Thomas Gray SALES COMPANY OF THE YEAR AWARD Junior Atreevers AWARD OF DISTINCTION Nancy van den Dries SPIRIT AWARD Kevin Kemmish Athena Reekers Anastassia Markhel Amanda Zannella Teigan Mcl<night AWARD OF EXCELLENCE Anastassia Markhel Tyler Kelly Nathaniel Sukhdeo Ben Goud Taylor Spinney Brittany Miller Omar Meddaoui Alina Popa Katerina Loshkin Meghan Hebel GRADUATING ACHIEVER OF THE YEAR AWARD Travis Hay 2010 LON PRESENT! GOLD SPC AVW Tela\ Best West Business I CIBC Woo Myny In Civa Comr Copp's B~ CTV Ellis Don Harrison I I<PMG The Lond( Nothers Rogers TV rtraction Scotia ban Senton Pr Seed Signature Snap Lon• Voyageur Ser·vices Xerox 12 March 2011, Fanshawe College SPONSORS CIBC Wood Gundy National Bank Financial RBC Dominion Securities BMO Nesbitt Burns Scotia McLeod Fanshawe College - Lawrence l<inlin School of Business COMMITTEE MEMBERS Pau I Spriet Michael Mumby Noor Lalani Bev Robinson Denise Pelley Gennette Weido We are thrilled to have the financial community come together as sponsors of this event teaching over 200 secondary students financial literacy skills through learning about the stock market! Teams of four begin the Stock Market Challenge with $soo,ooo trading dollars to invest in fictitious stock. Secondary students participate during the day, while adult teams participate in the evening. The bell rings every 8o seconds indicating a new trading day. Teams buy or sell stock by attracting the attention of a floor trader who is equipped with a hand held computer send ing orders instantly into the system via wireless transmissions. Teams track their stocks performance and their over·all team standing on three large screens projecting up to the minute information. The team with the largest portfolio after 6o days of trading WINSI Future Leaders at the 2011 Stock Market Challenge The busy trading-floor 2011 Stock Market Challlenge winning team ) lng Founc Jewish N; London E Develor London J• LB MX Inc McCormi Mcl<ay Cc Networki Rotary Cl Rtraction Optimist Pacific & Seed Thompsc Try Recyc Wilson, I· Xerox Ca FRIENDS (UPTO $ 1336440 7294, Ra Abdallah BDO Du Baldwin, Bates, Ja Brown, J Camp be Caplan, Cargill fv Cavalier Centenn Children Clark, D Comfort 10 Invest In Kids Golf Tournament MAY 26, 2011, RIVERBEND GOLF COMMUNITY ·Golf Committee: Jason Bates Rob Eagleson, Chair Bob Giorgini Rick l<ennedy Ed Landry Luci Minogue Denise Pelley Adrian Plante Michael Pope Bev Robinson Rob Robinson Jeff Segeren Paul Spriet SPONSORS AND CONTRIBUTORS Green Sponsor: Centennial Windows & Doors Flag Sponsor: Libra Financial Group Sign Sponsor: Signature Graphics FRIENDS OF JUNIOR ACHIEVEMENT Amway Digital Boundary Group Crossings Grill and Pub General Dynamics Land Systems -Canada rtraction Spriet Associates Strik, Baldinelli & Associates Ltd. Xerox PRIZE HOLE SPONSORS Car Club London London Golf Club Molson's Davis Martindale Harrison Pensa Junior Achievement Ray Cullen Chevrolet Oldsmobile Ltd. HOLE SPONSORS Dowler l<arn I<PMG McFarlan Rowlands Insurance Brokers Ltd. Seed Signature Graphics The Power of 3 DONORS Ray Cullen Chevrolet Oldsmobile Ltd. Enter·prise Holdings Foundation Steve Hemphill William Thornhill Deb Wi ll iams John Wray ) 8 PROGRAMS AND EVENTS JA's elementary and secondary school programs develop entrepreneurial, workforce readiness and financial literacy skills in a 'learn by doing' environment. All of the JA programs enhance the current curriculum and provide life skills that students will use as they become self sufficient contributors in our communities. Elementary Schools A Business of our Own This program provides practical information to elementary students about the organization and operations of businesses in their community. They learn though hands-on activity of operating their own retail business. They learn about business plans and develop one of their own. The students experience how teams work together and about marketing strategies and the importance of financial record keeping. Business of Our Own will introduce students to the fundamental concepts related to business in their community, develop awareness of the operation and responsibilities of a business, explore career opportunities and provide students with positive role models. Camp Business Basics: A One Week Summer Camp The camp offers children (ages 8-13) a new and exciting approach to learning basic business skills. Children participate in a week long camp where they will learn many basic business ideas; organization, finance, production, marketing and communication skills in a bright and energetic environment. Childr·en have the opportunity to create and market their own product and business. Students learn many business basics including creating new ideas, understanding cost factors, marketing strategies, selling products, finance, production working in a business and team environment and participating in board meetings. Camp BB provides children with a lifetime of useful knowledge and memories. The Camp develops entrepreneurial and leadership skills, and provides opportunity to relate personal experience to the business world through field trips and guest speakers. Dollars with Sense An interactive program designed to encourage students to develop the financial literacy necessary to make informed decisions about their financial futures. Students are provided with the important tools they need to make better economic decisions while learning about budgeting, money management and investments. Students explore different ways of saving and investing to suit their personal goals and are encouraged to examine their spending patterns and decisions. They discover the advantages and risks of different kinds of investments and come to understand the tools and options available for better economic decisions. ) Our J1 BEV ROE Presider M ICHEL Sponsor Manage1 ABSE NT: Margeaux Program C 6 Making an Impact President's Message Since 1955, Junior Achievement of Canada has been inspiring young people to nurture their business and financial literacy skills and develop an entrepreneurial spirit. Junior Achievement of London and District is proud to have been a part of this exper·ience since 1963 empowering young people to own their economic success. Today Junior Achievement reaches over 230,000 students annually with 13,000 dedicated business volunteers in over 400 communities across Canada -that's over 3-7 million students who have been part of Junior Achievement programs! Increased understanding of work readiness, financial literacy and entrepreneurship will help and prepare youth to succeed. BEV ROBINSON Pres ident and CEO JA London & District reach over 6,ooo students each year however we have over g8,ooo students in our area. Imagine if we could reach every student. Well , that's our goal -for every student to have a JA experience! Your time, energy and financial support will make an impact, provide value and build a solid foundation for the youth in our community. Together, we are the link between education and the world of work that gives our youth the confidence and knowledge they need to define their personal success. By inspiring leaders to follow, we can make a bigger impact, together. Thank you for your supportl Warmest regards, Bev Robinson, President and CEO Junior Achievement Statem Revenue: Speci< Progr< Annu< Nevac Other Amori re lal Expense: Speci; Program Other General Staff Adminis Facilities Exces The comple' 4 Junior Achievement of London & District is making an impact Growing our local economy requires leadership. The more our community's young people understand debt, finance and the complexities of business, the more we can ensure a sustainable economic future. Junior Achievement plays an active part in the communities of London, Middlesex, Elgin, Oxford, Huron and Perth counties teaching students about the principles and dynamics of business through hands-on activities and open dialogue with volunteers fr-om the business community. Our unique programs allow students to expe rience and understand business. They enable young people to gain financial responsibility, make confident decisions and become innovators. We reach over 6,ooo students in our community every year with more than 400 volunteer mentors who deliver countles s instructional hours of education. 1 2 3 WORI< READINESS JA Programs give youth the confidence, belief and direction they need to succeed as leaders and citizens in a global economy. ENTREPRENEURSH IP Young people learn from actual volunteer business leaders who help our youth discover opportunities and challenges of starting and operating a business. FI NANCIAL LITERACY JA programs deliver financial awareness and money management skills to our youth so they can learn to plan and manage their financial futures on their own. JUNIOR AC IN CANADP • By deliver business Canadian· literacy ec • The progr reach nea students each year, • Achievers the drivin literacy sl• planning, • Over 75% have a si~ their finar makings business JUNIOR AC CHANG IN< • Partici pat a transfo1 ambition to do mo • 65% of A in JA prol on stayin secondar • 70% of A in a JA pr their desi JA's Value Proposition Statement Junior Achievement is a world recognized leader in the delivery of business education programs for young people. At Junior Achievement we believe in the power and potential oftoday's youth. One day they will succeed us in all professions and even be called on to create new ones. This emerging generation has a lot to offer and at JA, we aim to be a vital stepping stone towards Core Values and Mission PURPOSE To inspire and prepare young people to succeed in a global economy. VALUES • Belief in the boundless potential of young people • Commitment to the principles of market- based economics and entrepreneurship • Passion for what we do and honesty, integrity, and excellence in how we do it • Respect for the talents, creativity, perspectives, and backgrounds of all individuals • Belief in the power of partnership and col laboration • Conviction in the educational and motivational impact of relevant, hands-on learning their success. As part of an international, not-for-profit organization, JA is committed to inspiring and motivating youth through business education. Our programs offer students in grades 5-12 the opportunity to acquire valuable business acumen, develop leadership and financial literacy skills, and discover new career possibilities. ENVISIONED FUTURE Junior Achievement will be the partner of choice for businesses, educators and policy- makers around the globe seeking to expand workfo1-ce and economic development. We will be revered for providing experiences that promote the skills, understanding, and perspectives students will need to succeed in a global economy and become productive, contributing members of society. PARTNEI Boys & C Child & . FanshaV\ Network Smal l Bt Universi Stratfc Universi Altho~ Bresci lvey S< Stude1 YMCA