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121112 Council MINTown of lillsonburg Minutes of Council Meeting Date: Monday November 12, 2012 6:00PM Council Chambers Chair: John Lessif MINUTES: Meeting for the Committee "Open Council" Review Access: Public Orders of the Day: CALL TO ORDER The meeting was called to order at 5:59pm ATTENDANCE Mayor John Lessif Deputy Mayor Renaud Councillor Mel Getty Councillor Chris Rosehart Councillor Brian Stephenson Councillor Dave Bares Councillor Marty Klein Staff: David Samis, Acting CAO Donna Wilson, Clerk Darrell Eddington, Director of Finance Steve Lund, Director of Operations MINUTES Town ofTillsonburg Meeting for the Committee "Open Council" on Monday November 12, 2012 06:00PM Council Chambers Chair: John Lessif Richard Cox, Director of Parks & Recreation Services Geno Vanhaelewyn, Acting Director of Development and Communication Services Amber Zimmer, Deputy Clerk ADOPTION OF AGENDA Resolution: Moved By: Councillor Klein Seconded By Councillor Beres AND RESOLVED THAT the CAO give an update re the IT issue in the open session. Page 1 of7 11112 Link to Agenda: r::_ FURTHER THAT a report regarding current status, costs to date and items outstanding be presented to Council at our next regular Council Meeting. 11Carried" Resolution No.1: Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVED THAT the Agenda as prepared for the Open Session of the Council Meeting of November 12,2012, be adopted, as amended. "Carried" CLOSED MEETING SESSION Resolution No. 2; Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVED THAT Council move into Closed Session, to consider matters relating to: Matters relating to personal matters about an identifiable individual-including Municipal employees; Matters relating to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. "Carried" DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF MINUTES & BUSINESS ARISING OUT OF THE MINUTES Minutes ofthe Meeting of October 22, 2012 0 Minutes of the Meeting of October 24,2012 (I http:/ /notes. town. tillsonburg.on.ca/SuiteResponse/eGenda%205. 0%20GA/eGenda50 .nsf/... 24/06/20 15 MINUTES: Meeting for the Committee "Open Council" Page 3 of7 5. ApPlication for Zoning By-Law Amendment ZN 7-12-08, Broadway Estates Inc., 120-132 Allen Street lJ Presented By: Development Planner Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and commented with respect to County Report 2012-272. Opportunity was given for comments and questions. Mr. Robert Morrison, South Side Group in London, representing the developer, appeared in support of the subject application. He was available to answer questions of Council. Mr. Will Hayhoe, Hayhoe Homes, appeared in support of the subject application Mr. Hayhoe confirmed that in order to build a larger house footprint, that no trees would be required to be cut down. He was available for questions of Council. Ms. Wendy Ort requested confirmation that only single detached homes would be built on the subject properties. Ms. Elaine Armstrong appeared in opposition to the subject application. Ms. Armstrong stated that water flow and possible flooding in the ravine is a concern. She also is concerned that the lots will be back filled in order to provide for the larger house foot print. The applicants stated the variance is only for the rear yard setback and lot grading will not be altered. The following resolution was passed. Resolution No.6: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVED THAT Council approve the attached zoning bylaw amendment for an application submitted by Broadway Estates Inc. whereby lands consisting of Lots 27-33 of Registered Plan 41M-218, located on the east side of Allen Street, in the Town of Tillsonburg are to be rezoned to provide for reduced rear yard depths to facilitate the construction of single detached dwellings. FURTHER RESOLVED THAT By-Law 3673, being a by-law to amend By-Law 3295, as amended, be brought forward for council consideration. 11Carried11 INFORMATION ITEMS 6. Ministry of Transportation-Notice of Transportation Environmental Study Report Public Review Period (I Highway 40 I bridge replacement and interchange improvements at Highway 19 (Plank Road). 7. Tillson burg BlA-Light It Up Holiday Campaign lJ 8. Community Gardens Committee-Thank You Letter C 9. Habitat for Humanity-Thank You Letter C 10. Response to the May 12th Council Resolution-MTO Connecting Link Funding rJ 11. Response to the June 25th Council Resolution-Business Tax Capping Reform (I CHIEF ADMINISTRATIVE OFFICER Update on Information Technology Presented By: Interim CAO 12. CAO 12-26 Executive Summary to By-Law 3654 & 3655 CIP Area (I Presented By: Interim CAO Resolution No. 7: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVED THAT Council receive Report CAO 12-26 Executive Summary to By-Law 3654 & 3655. FURTHER RESOLVED THAT By-Law 3654, amend By-Law 3251, Gateway CIP and By-Law 3655, amend By-Law 3191 Dereham Forge CIP, be brought forward for Council consideration. "Carried" 13. CAO 12-27 Manager. Network, Security and Technology Presented By: Interim CAO http://notes.town.tillsonburg.on.ca/SuiteResponse/eGenda%205.0%20GA/eGenda50.nsf/... 24/06/2015 MINUTES: Meeting for the Committee "Open Council" Page 5 of7 OPERATIONS 20. OPS 12-17 Quotation for Snowplowing Municipal. Police and Fire Services Parking Lots and Airport Runway-2012-2013 Winter Season lJ Presented By: Director of Operations Staff to request quotations next year for snowplowing of the Municipal, Police & Fire Parking lots and a quote splitting the Fire and Police parking lots from the Municipal parking lots . Resolution No. 14: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVED THAT Council receives Operations Services Report OPS 12-17 from the Roads Manager and Director of Operations dated November 12th, 2012 is received; FURTHER RESOLVED THAT Quotation for Part A-Snowplowing for the Municipal, Police & Fire Services Parking Lots for the 2012-2013 Winter Season to be awarded to Trevor Hawley Trucking; AND FURTHER RESOLVED THAT Quotation for Part B-Snowplowing for the Tillson burg Regional Airport Runway for the 2012-2013 Winter Season to be awarded to J. Horvath Holdings Inc. "Carried" DEVELOPMENT & COMMUNICATIONS 21. DCS 12-63-Award of Cultural Funds (I Presented By: Interim Director of Development & Communication Services Resolution No. 15: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVED THAT Council receives Report DCS 12-63 Award of Cultural Funds and further resolve; FURTHER RESOLVED THAT the Kiwanis Club ofTillsonburg be awarded a grant in the amount of $3,000 for the 2012 Santa Claus Parade subject to the terms and conditions contained herein; AND FURTHER RESOLVED THAT all disbursements be funded by the 2012 Economic Development budget. "Carried" 22. DCS 12-17 Sign Variance, 62 Harvey Street (I Presented By: Interim Director of Development & Communication Services Resolution No. 16: Moved By: Councillor Stephenson Seconded By: Councillor Beres AND RESOLVED THAT Council receive Report DCS 12-61 Sign Variance; FURTHER RESOLVED THAT a variance to Sign By-Law 2976 be granted to allow for the construction of a ten foot, five inch (10ft 5 in) high ground sign located on the property at 62 Harvey Street. "Carried" 23. IT Security and Network Integrity Assessment Services RFP Presented By: Interim Director of Development and Communication Services Resolution No. 17: Moved By: Councillor Beres Seconded By: Councillor Klein AND RESOLVED THAT Council receive the IT Security and Network Integrity Assessment Services RFP; FURTHER RESOLVED THAT Council approve issuing the RFP. Microsoft Word-IT Security and Network lntegnty Assessment Services II 061 ~.pdf "Defeated" UNFINISHED BUSINESS 24. OPS 12-19 Curbside Christmas Tree Collection Presented By: Director of Operations Resolution No. 18: Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVED THAT Staff provide Council with a report regarding the discontinuation of the Christmas Tree pick-up program during the 2013 fiscal year. "Carried" http://notes.town.tillsonburg.on.ca/SuiteResponse/eGenda%205.0%20GA/eGenda50.nsf/... 24/06/2015 MINUTES: Meeting for the Committee "Open Council" Review Access: Public MINUTES Town ofTillsonburg Meeting for the Committee "Open Council" on Monday October 22, 2012 06:00PM Council Chambers Orders of the Day: CALL TO ORDER The meeting was called to order at 6:00pm ATTENDANCE Mayor John Lessif \ Councillor Mel Getty Councillor Chris Rosehart Councillor Brian Stephenson Councillor Dave Bares Councillor Marty Klein Staff: David Samis, Acting CAO Donna Wilson, Clerk Darrell Eddington, Director of Finance Steve Lund, Director of Operations Chair: John Less if Richard Cox, Director of Parks & Recreation Services Geno V anhaelewyn, Acting Director of Development and Communication Services Amber Zimmer, Deputy Clerk Regrets: Deputy Mayor Renaud ADOPTION OF AGENDA Resolution No. 1: Moved By: Councillor Rosehart Page 1 of6 15 Link to Agenda: C:] Seconded By: Councillor Getty AND RESOLVED THAT the Agenda as prepared for the Open Session of the Council Meeting of October 22,2012, be adopted. "Carried" CLOSED MEETING SESSION http://notes.town.tillsonburg.on.ca/SuiteResponse/eGenda%205.0%20GA/eGenda50.nsf/... 24/06/2015 MINUTES: Meeting for the Committee "Open Council" Page 3 of6 Community Building Committee. INFORMATION ITEMS 3. Remembrance Day Events-November 4th and 11th (I 4. Notice of Public Information Centre-October 25,2012 (I Highway 3 and Vienna Road Intersection Improvements 5. Ontario Junior Citizen of the Year Award Nominations Deadline-November 30th lJ 6. Responses to the June 25th Council Resolution -Business Tax Capping Reform ~] QUARTERLY REPORTS 7. FIN 12-41, 2012 Third Quarter Financial Results (I Presented By: Director of Finance Resolution No.4: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVED THAT Council receives FIN 12-41,2012 Third Quarter Financial Results as information. "Carried" 8. FIN 12-40, 2012 Third Quarter Finance Department Report (I Presented By: Director of Finance Resolution No.5: Moved By: Councillor Beres Seconded By: Councillor Stephenson AND RESOLVED THAT Council receives FIN 12-40, 2012 Third Quarter Finance Department Report as information. "Carried" 9. OPS 12-16, 2012 Third Quarter Operations Services Report (I Presented By: Director of Operations Resolution No. 6: Moved By: Councillor Beres Seconded By: Councillor Stephenson AND RESOLVED THAT Council receives OPS 12-16,2012 Third Quarter Operations Services Report as information. "Carried" 10. DCS 12-62, 2012 Third Quarter Development and Communications Services Report (1 Presented By: Acting Director of Development and Communication Services Resolution No. 7: Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVED THAT Council receives DCS 12-62, 2012 Third Quarter Development and Communication Services Report as information. http://notes.town.tillsonburg.on.ca/SuiteResponse/eGenda%205.0%20GA/eGenda50.nsf/... 24/06/2015 MINUTES: Meeting for the Committee "Open Council" Page 5 of6 "Carried" Staffto provide Council with a report regarding the early closing of the Airport Cafe. COMMITTEES 15. LPRCA Minutes of August 1, 2012 a 16. Committees of Council Minutes (I NOTICE OF MOTION Resolution: Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVED THAT Staff provide Council with a report regarding the discontinuation ofthe Christmas Tree pickup program during the 2013 fiscal year. "Carried" Resolution: Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVED THAT Staff provide Council with a report regarding the use of the Town's Trust Funds for requests by Youth Delegations at Open Council Meetings. "Carried" RESOLUTIONS 17. Air Cadets Request for Annual Tag Day Fundraiser a BY-LAWS Resolution No. 12: Moved By: Councillor Beres Seconded By: Councillor Stephenson AND RESOLVED THAT the request from 153 Varnavair Squadron Royal Canadian Air Cadets, to conduct their Annual Tag Day Fundraiser October 26 and 27, 2012, in the Town ofTillsonburg, be approved. "Carried" 18. By-Law 3659, To Establish Part of Baldwin Street 0 Resolution No. 13: Moved By: Councillor Getty Seconded By: Councillor Rosheart AND RESOLVED THAT By-Law 3659, To Establish Part of Baldwin Street, be read a first and second time and this constitutes the first and second reading thereof; FURTHER RESOLVED THAT By-Law 3659, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 19. By-Law 3661, To Confirm the Proceedings ofthe Council Meeting of October 22,2012 a http://notes.town.tillsonburg.on.ca/SuiteResponse/eGenda%205.0%20GA/eGenda50.nsf/... 24/06/2015 MINUTES: Meeting for the Committee "Open Council" Review Access: Public MINUTES Town ofTillsonburg Meeting for the Committee "Open Council" on Orders of the Day: Wednesday October 24, 2012 08:30AM Council Chambers Chair: John Less if Page 1 of3 14 Link to Agenda: eJ CALL TO ORDER ADOPTION OF AGENDA Resolution No. 1: Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVED THAT the Agenda as prepared for the Open Session of the Council Meeting of October 24,2012, be adopted. "Carried" CLOSED MEETING SESSION Resolution No.2: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVED THAT Council move into Closed Session, to consider matters relating to: Matters relating to advice that is subject to solicitor-client privilege, including communications necessary for that purpose. "Carried" DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. BY-LAWS http://notes.town.tillsonburg.on.ca/SuiteResponse/eGenda%205.0%20GA/eGenda50.nsf/... 24/06/2015 MINUTES: Meeting for the Committee "Open Council" Page 3 of3 Resolution: "Carried" Moved By: Councillor Klein Seconded By: Councillor Getty AND RESOLVED THAT Council move back into Closed Session at 11:10 AM, to consider matters relating to: Matters relating to advice that is subject to solicitor-client privilege, including communications necessary for that purpose. 3. By-Law 3665, To Confirm the Proceedings of the Council Meeting of October 24, 2012 Resolution No.5: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVED THAT By-Law 3665, To Confirm the Proceedings of the Council Meeting of October 24, 2012, be read for a first and second time and this constitutes the first and second reading thereof; FURTHER RESOLVED THAT By-Law 3665, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" ADJOURNMENT Moved By: Councillor Klein AND RESOLVED THAT the meeting be adjourned at 11:22 AM Approval Received: (1 of 1) Amber Zimmer/Tillsonburg (Tuesday October 23, 2012 05:10PM) Town ofTillsonburg http://notes.town.tillsonburg.on.ca/SuiteResponse/eGenda%205.0%20GA/eGenda50.nsf/... 24/06/2015 MINUTES: Meeting for the Committee "Open Council" Review Access: Public MINUTES Town ofTillsonburg Open Council Meeting on Tuesday October 30, 2012 04:30PM Council Chambers Chair: John Less if Orders of the Day: CALL TO ORDER The meeting was called to order at 4:30pm ATTENDANCE Mayor John Lessif Deputy Mayor Mark Renaud Councillor Mel Getty Councillor Chris Rosehart Councillor Brian Stephenson Councillor Dave Bares Councillor Marty Klein Staff: David Samis, Interim CAO Donna Wilson, Clerk Darrell Eddington, Director of Finance Steve Lund, Director of Operations Richard Cox, Director of Parks & Recreation Services Geno Vanhaelewyn, Interim Director of Development and Communication Services Page 1 of3 15 Link to Agenda: t:J DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. ADOPTION OF AGENDA To add an item to the agenda-Update from the CAO http://notes.town.tillsonburg.on.ca/SuiteResponse/eGenda%205.0%20GA/eGenda50.nsf/... 24/06/2015 MINUTES: Meeting for the Committee "Open Council" Page 3 of3 Seal thereunto. "Carried" ADJOURNMENT Moved By: Councillor Klein AND RESOLVE THAT the meeting be adjourned at 5:09PM "Carried" Approval Received: (1 of 1) Donna Wilson!Tillsonburg (Friday November 02, 2012 11:04 AM) Town of Tillsonburg http:/ /notes. town. tillsonburg.on.ca/SuiteResponse/eGenda%205. 0%20GA/eGenda5 0 .nsf/... 24/06/2015 File: A-09/12 Date: October 30, 2012 TOWN OF TILLSONBURG COMMITTEE OF ADJUSTMENT NOTICE OF PuBLIC HEARING Please take notice that the following application has been submitted to the Tillsonburg Committee of Adjustment under section 45 of the Planning Act, R.S.O. 1990. Before making its decision on the application, the Committee will hold a public hearing to consider submissions from both the applicant and every other person who desires to be heard in favour of and/or against the application. The public hearing is to be held: Date: Monday November 12, 2012 Time: 6:00pm Location: Town Council Chambers Tillsonburg Corporate Offices, Town Centre Mall, 2nd Floor OWNERS/APPLICANTS: Glendonna Corporation Ltd. 401-35 Church Street, Toronto ON M5E 1 T3 LOCATION: AGENT: Kevin Wilson 1904-907 Beach Ave. Vancouver, ON V6Z 2R3 Part of Lot 34, 35, 36, Plan M25, municipally known as 210-230 Lisgar Ave, Town of Tillsonburg, County of Oxford PURPOSE OF APPLICATION: An application has been received seeking relief of section 5.20.2 (Motor Vehicle Parking Standards) to permit 79 parking spaces in place of required 94 parking spaces to facilitate the addition of an assembly use within the existing commercial Plaza. You are invited to present your comments regarding the application either in person at the public hearing or in writing to the Secretary-Treasurer prior to the public hearing. If you do not attend or are not represented at this meeting, the Committee may proceed in your absence and you will not be entitled to any further notice of the proceedings. If you would like a copy of the Decision of the Committee of Adjustment, please request, in writing, a "Notice of Decision" from the Secretary-Treasurer. The Notice of Decision will be mailed not later than ten days from the date of the Committee's decision. Please be advised that the Oxford County Community and Strategic Planning Department will be conducting a review of the application and if you would like a copy of the Planning Report or have any questions, please contact Eric Gilbert, Development Planner at 519-688-3009 extension 3226 or by email: egilbert@county.oxford.on.ca. Yours truly, ~-·· Donna Wilson Secretary-Treasurer Tillsonburg Committee of Adjustment Tillsonburg Corporate Office 200 Broadway, 2"d Floor Tillsonburg ON N4G 5A 7 Community and Strategic Planning P. 0. Box 1614, Woodstock Ontario N4S 7Y3 Phone: 519-539-9800 • Fax: 519-537-5513 Web site: www.oxfordcountv.ca Our File: A 09/12 APPLICATION FOR MINOR VARIANCE TO: Town of Tillsonburg Committee of Adjustment OWNER/ APPLICANT: Glendonna Corporation 401-35 Church St Toronto ON M5E 1T3 VARIANCES REQUESTED: MEETING: REPORT NO: AGENT: Kevin Wilson 1904-907 Beach Ave Vancouver BC VZ 2R3 November 12, 2012 2012-286 Relief from Section 5.20.2., Motor Vehicle Parking Standards, to reduce the number of required parking spaces from 94 to 79 to facilitate an assembly use within the existing commercial plaza. LOCATION: The subject property is described as Part of Lot 34, 35, 36, Plan M25, in the Town of Tillsonburg. The lands are located on the west side of Lisgar Avenue and south side of Devonshire Avenue, north of Hardy Avenue and east of Devon Court. The lands are municipally known as 210-230 Lisgar Avenue. BACKGROUND INFORMATION: COUNTY OF OXFORD OFFICIAL PLAN: TOWN OF TILLSONBURG ZONING BY-LAW: SURROUNDING USES: COMMENTS: (a) Purpose of the Application: Service Commercial 'Service Commercial-Existing Commercial Plaza (SC-E)' Surrounding uses include low density and medium density residential uses, and the Town of Tillsonburg Community Centre Complex and associated sports fields to the south. The applicant proposes to obtain relief from the above-noted section of the Tillsonburg Zoning By-law to facilitate an assembly use within the existing commercial plaza that requires additional parking beyond what currently exists onsite. It is understood that the applicant is seeking to accommodate a bingo hall in the existing vacant commercial space. File No. A 09/12 (c) Intent and Purpose of the Official Plan: Report No. 2012-286 Page 3 The Official Plan (Section 1 0.3.6) requires the Committee of Adjustment, when considering an application for minor variance, shall take into account the following: • the objectives and policies of the Official Plan can be met if the minor variance is granted; • the request for variance constitutes a minor departure from the performance standards of the zoning by-law; • the general intent of the zoning by-law can be met; and • whether the variance is desirable for the appropriate development of land. In determining whether the variance is desirable, the plan states that the Committee shall consider: • whether there are constraints and/or restrictions due to physical or inherent conditions of the site; • whether alternative designs of the proposal are clearly not feasible or appropriate; • the concerns of adjacent owners and residents, and community in general; • whether approval would create an undesired precedent; • whether compliance with the By-law would be unreasonable or impossible and impose undue hardship on the applicant. It is the opinion of this Office that the applicant's request for relief from the minimum required parking spaces is in keeping with the policies of the Official Plan and will not set an undesired precedent. The existing site was constructed in the early 1970s and the applicant is not physically expanding the commercial plaza and through the application has committed to provide more parking than currently exists. The proposed development should not cause an adverse impact on adjacent property owners as the maximum parking demand for each of the business and retail uses in the commercial plaza is not expected to occur at the same time. The applicant has explored the possibility of providing additional parking on site beyond the proposed 17 additional spaces and has concluded that it is not feasible. The proposed variance will allow a new bingo hall to utilize the existing vacant commercial space within the plaza and can be considered desirable development of the subject property. (d) Intent and Purpose of the Zoning By-law: The subject property is zoned 'Service Commercial-Existing Commercial Plaza' in the Town of Tillsonburg Zoning By-Law No. 3295. The general provisions of the Zoning By-law require that the subject property accommodate the minimum required parking spaces found in Section 5.20.2 The existing commercial plaza was constructed in the early 1970's. Based on the ground floor area, type of businesses, and maximum occupant loading of the existing and proposed uses in the commercial plaza, 94 parking spaces are required to be provided onsite. Section 5.20.1.9 provides that where an addition or change of use is made to a building or structure as it existed at the date of passing of the Zoning By-law, then additional parking spaces shall be provided to the number required for such addition or use. Planning staff are of the opinion that the request for reduced parking spaces onsite is appropriate as the nature of the various business and commercial uses in the plaza are not likely to create a ) ) File No. A 09/12 Report No. 2012-286 Page 5 facilitate an assembly use within the existing commercial plaza constitutes a minor variance and can be supported from a planning perspective. RECOMMENDATION That the Town of Tillsonburg Committee of Adjustment approve Application File A 09/12, submitted by Glendonna Corporation for lands described as Part of Lots 34, 35, 36, Plan M25 in the Town of Tillsonburg as it relates to: 1. Relief from Section 5.20.2., Motor Vehicle Parking Standards, to reduce the number of required parking spaces from 94 to 79 to facilitate an assembly use within the existing commercial plaza, subject to the following conditions: i. A building permit for the proposed assembly use shall be issued within one year of the date of the Committee's decision; ii. The applicant enter into an agreement with the Town to construct appropriate fencing on the parking lot boundary adjacent to residential properties, and provide a 1.0 m buffer and safety bollard between the rear of the plaza and the parking aisle. Authored by: 'Eric Gilbert' Eric Gilbert, MCIP, RPP Development Planner November 6, 2012 EG/eg File: A 09 12 Glendonna Approved by: 'Gordon Hough' Gordon K. Hough, MCIP, RPP Corporate Manager lltJ'\[qrdCounty '~ growing stronger. .. together 76.2 NAD_1983_UTM_Zone_17N © County of Oxford 0 Plate 2-2010 Aerial Photograph (with Parcel Lines)-' File No.: A-09/12-Glendonna Corporation Limited Lot 34-36, Plan M25, Tillsonburg, 210 Lisgar Avenue 38.10 76.2Meters October 23, 2012 1: 1,500 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. NOTE:THIS IS NOT A PLAN OF SURVEY ,.... .... , ---'1 .... ....-( r \ ,....-, L) , \ \ , _I ' ' ~t,...\ --\ \5 J \ \ l \ \ \<;'' 1 \ Legend ' I ' I '· \ \ ·_}'!)----- -........___.- Parcel Lines (Displays 1:16 0 Boundary Lot Line Assessment Line Road Notes I .... ~ ··~~ ""~ 10 Plate 4 -Applicant's Proposed Site Layout File No.: A-09/12-Glend~Ja Corporation Limited Lot 34-36, Plan M25, Tillsonburg, 210 Lisgar Avenue ·~ ...... <i>":F> """" ~():1~ 6 1;: ,r:P'f> § No.Z30 EXISTING 1-STOREY COMMERCIAL. SUILDING 1,990 SQM (21,500 SF) /..I.} ~ ~ /..I.} ~ tt-l ~ I I ..... ~ I ~ I I I. I I I I I I I I I I ~DE.WF I I I I. I I I I I I I I I I :r LIS GAR A V E ao. 30/o PARKING Cl} < 0 .:::.. /..I.} a 21,!Xl0 SF" Cf'A 0 5/1000 ~ 108 REQUIRED EXISTING PARKING -ISZ SPACES NEW REAR PARKING • 1 7 SPACES TOTAL PARKING • 79 SPACES (3.7/1000) =n ~~Projact230 LISGAR AVE-TILLS0NBURG .,,eomm. No. llooteo~~;;oUJ '\) r·PFioPOSED. SIT. E PlAN r~ PML r ~ A-2l &llln!'~"7l:lll.tti:t ChtJ<:ked PML ------------·-----. ·- ~ / .,, Figure 3-View of Rear of Building (looking south-west) Figure 4-View of Frontage on Lisgar Avenue (Looking East) File No. A-09/12 TOWN OF TILLSONBURG COMMITTEE OF ADJUSTMENT DECISION OF COMMITTEE Page 1 of2 WE, the undersigned members of the Town ofTillsonburg Committee of Adjustment, do hereby attest that the following was the decision reached by us at the meeting held on Monday November 12, 2012. OWNERS/APPLICANTS: Glendonna Corporation Ltd. 401-3 5 Church Street, Toronto ON M5E 1 T3 LOCATION: AGENT: Kevin Wilson 1904-907 Beach Ave. Vancouver, ON V6Z 2R3 PartofLot 34, 35, 36, Plan M25, municipally known as 210-230 Lisgar Ave, Town ofTillsonburg, County of Oxford. PURPOSE OF APPLICATION: An application has been received seeking relief of section 5.20.2 (Motor Vehicle Parking Standards) to permit 79 parking spaces in place of required 94 parking spaces to facilitate the addition of an assembly use within the existing commercial Plaza. DECISION: APPROVED That the Town ofTillsonburg Committee of Adjustment approve Application File A 09/12, submitted by Glendonna Corporation for lands described as Part of Lots 34, 35, 36, Plan M25 in the Town ofTillsonburg as it relates to: 1. Relief from Section 5.20.2., Motor Vehicle Parking Standards, to reduce the number of required parking spaces from 94 to 79 to facilitate an assembly use within the existing commercial plaza, subject to the following conditions: i) A building permit for the proposed assembly use shall be issued within one year of the date of the Committee's decision; ii) The applicant enter into an agreement with the Town to construct appropriate fencing on the parking lot boundary adjacent to residential properties, and provide a 1.0 m buffer and safety bollard between the rear of the plaza and the parking aisle. Members concurring in above ruling: John Lessif Mark Renaud David Beres Mel Getty Marty Klein Chris Rosehart Brian Stephenson ) a~rdCounty ~ growing stronger:. .. together Community and Strategic Planning P. 0. Box 1614, 21 Reeve Street Woodstock ON N4S 7Y3 Phone: 519-539-9800 • Fax: 519-421-4712 Web site: www.oxfordcountv.ca OUR FILE: ZN 7-12-6 APPLICATION FOR ZONE CHANGE To: REPORT No.: The Mayor and Members of Tillsonburg Town Council MEETING DATE: 2012-264 November 12, 2012 OWNER: John Horeth 255 Quarter Townline Road Tillsonburg ON N4G 4GS LOCATION: AGENT: Henry Van Ginkel 324943 Norwich Road Norwich ON NOJ 1 PO The subject property is described as Part Lot 8, Concession 11, former Township of Dereham, now in the Town of Tillsonburg. The lands are located west of Quarter Townline Road, south of Glendale Drive in the Town of Tillsonburg and are municipally known as 255 Quarter Townline Road. COUNTY OF OXFORD OFFICIAL PLAN: Schedule "T-1" Schedule "T -2" Town of Tillsonburg Land Use Plan Town of Tillsonburg Residential Density Plan TOWN OF TILLSONBURG ZONING BY-LAW NO. 3295: Existing Zoning: Future Development Zone (FD) Open Space & Residential Low Density Residential Requested Zoning: Special Future Development Zone (FD-Special) APPLICATION REVIEW: (a) Proposal The applicant proposes to re-zone the subject lands from 'Future Development Zone (FD)' to 'Special Future Development Zone (FD-Special) to permit the construction of a detached accessory building, measuring approximately 15.85 m x 18.29 m. (52' X 60'), having an File No. ZN 7-12-6 Page 3 Report No. 2012-264 vegetation and creation of naturalized stream corridors to achieve protection and improvement of ecological features and or functions; • the area covered by structures shall be minimized and parking areas shall not be paved; • proposed grading and drainage plans shall maintain existing surface water flows to areas of natural vegetation; • private water and on-site sewage facilities for an Open Space use will be established in accordance with the requirements of the County and Board of Health; • the location and access to the proposed development shall not create a traffic hazard; • the proposed development will be compatible with existing and planned land uses in the vicinity in terms of noise, odour, dust, light and hours of operation. The Official Plan states that Low Density Residential areas are those lands that are primarily developed or planned for a variety of low-rise, low density housing forms including single detached, semi-detached, duplex, converted dwellings, quadraplexes, townhouses, and low density cluster development. In these areas, it is intended that there will be a mixing and integration of different forms of housing to achieve a low overall density of use. (d) Zoning By-Law The subject property is zoned 'Future Development Zone (FD') in the Town of Tillsonburg Zoning By-Law No. 3295. The applicant is requesting that the zoning be amended to allow for a detached accessory building with a gross floor area of 290m2 (3120 W). The proposed building measures approximately 12.19 m (40') x 18.29 m (60'), with an attached lean-to of approximately 3.66 m (12)' x 18.29 m (60'). Permitted uses within the Future Development Zone include: • a farm; • a home occupation; • a public use; • an existing single detached dwelling and any existing accessory buildings, together with any alterations thereto made after the passing of this By-law, provided that such alterations do not enlarge the gross floor area of such dwelling or accessory buildings by more than 25%. New residential buildings are not permitted in the Future Development Zone. According to assessment data, the existing dwelling and accessory building were constructed in 1967, and the existing accessory building has a gross floor area of 72.5 m2 (780 ft2). Section 5.1 of the Zoning By-law, Accessory Uses and Structures, limits the gross floor area of accessory buildings in Residential or Entrepreneurial Zones to 50 m2 (538.2 ft2). Section 5.1.1.4.1 iv) provides a larger maximum gross floor area of 100 m2 (1 076.4 ft2) where an existing residentially or entrepreneurial lot exceeds 1,500 m2 (16 14634 ft2). This is the maximum permitted gross floor area for a building accessory to a residential use in a residential or entrepreneurial zone. (e) Agency Review The application for zone change was circulated to a number of public agencies for their review. The Town Manager of Engineering, Town Fire & Rescue Services and the County Public Works Department have indicated that they have no concerns or objections regarding this proposal. The Chief Building Official indicated that if the rezoning application is approved it must be noted that the proposed structure cannot be used for a residential use, business or home occupation. File No. ZN 7-12-6 RECOMMENDATION: Page 5 Report No. 2012-264 It is recommended that the Council of the Town of Tillsonburg defer the zoning by-law amendment application submitted by John Horeth, whereby lands consisting of Part Lot 8, Concession 11, Former Township of Dereham, now Town of Tillsonburg are to be rezoned to allow a detached accessory building with a gross floor area has a gross floor area of 290 m2 (3120 ff) to allow the applicant an opportunity to reduce the size of the detached accessory building in-keeping with the intent of the Town's Zoning By-law. AUTHORED BY: "Eric Gilbert" Eric Gilbert, MCIP, RPP Development Planner EG/ November 5, 2012 APPROVED BY: "Gordon Hough" Gordon K. Hough, MCIP, RPP Corporate Manager ll!tJ'\tprdCounty ~· growing stronger. .. together 0.1 NAD_1983_UTM_Zone_17N © County of Oxford Plate 2-2010 Aerial Photograph (with Parcel Lines) File No.: ZN 7-12-06-John Horeth Part Lot 8, Concession 11, (Dereham), Tillson burg 0 0.03 0.1 Kilometers I I September 10, 2012 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. NOTE:THIS IS NOT A PLAN OF SURVEY '-..._,..._v/ , ... ,.,~ ___ .. ---~---,-,~ \ _...,...... \ 1 \ \ ,t-, \ \ \ . \ \ \ .. ~ t;.:.-, -~-) \ _,....., ,J \ ~ .. 1 \ \ \, '1'> I' \ ' ' \ I I ' \ \ \ I t" __ ....! '--~ ~./.J ·- Legend Parcel Lines (Displays 1 :16 00 Boundary Lot Line Assessment Line Road Notes ------.,-,,----.. ~--,...-;•·-~--.~-•;;J:·· ~;-'!\ _:;:, .. '·".' •·"·'!· < ,.,. ·S: •.• .z .. Plate 4 -Applicant's Sketch PART j ~ I ;§ PART 0:1 (\]~ PLAN 41R -6878 PJ.N. 00025 -0503 IS '-.... (727) '--~---- IS (727) (WIT) f-.. ~ ~ :;i 0: Loy G£oGRAPHJc File No.: ZN 7-12-06-John Horeth Part Lot 8, Concession 11, (Dereham), Tillson burg P.l.fV. j PLAN 41R -fJEJ:3/ SIS / 113.80-~1582) I 'lt+ ·.>w::..,;-. .g. ( ooo2s 8 "! ..0 co. ·~~~ ., ~ r-'1!. " ~?.. ~RIB·.., (727),'6, "'~ ,.~,~ \ b N 85'J6'so• £ g 8 ~ ~·-..... _j~ PART oNE 0173 00025 P.I.N. 'I ~ -------------THRee ........ J >. ........_ 0084 iOWN.SHJp CONC£.S.sJoN OF IS (727) PART INSlRUMENT 424574 P.LM. 00025 D£R£HAM 2 IS (727) 11 PL PJ.N. 00025 -0435 ooo2s 0064 Community and Strategic Planning P. 0. Box 1614, 21 Reeve Street Woodstock ON N4S 7Y3 Phone: 519-539-9800 • Fax: 519-421-4712 Web site: www.oxfordcountv.ca OUR FILE: ZN 7-12-8 APPLICATION FOR ZONE CHANGE To: The Mayor and Members of Tillsonburg Town Council REPORT No.: 2012-272 MEETING DATE: November 12, 2012 OWNER: Broadway Estates Inc. 358 Horton Street London ON N6B 1 L7 LOCATION: The subject property is described as Lots 27-33 of Registered Plan 41M-218, located on the east side of Allen Street, lying between Belmont Avenue and Windemere Avenue, in the Town of Tillson burg. COUNTY OF OXFORD OFFICIAL PLAN: Schedule "T -1" Schedule "T -2" Town of Tillsonburg Land Use Plan Town of Tillsonburg Residential Density Plan TOWN OF TILLSONBURG ZONING BY-LAW NO. 3295: Existing Zoning: Low Density Residential Type 1 Zone (R1) Residential Low Density Residential Requested Zoning: Special Low Density Residential Type 1 Zone (R1-Special) APPLICATION REVIEW: (a) Proposal The applicant proposes to re-zone the subject lands from 'Low Density Residential Type 1 Zone (R1 )' to 'Special Low Density Residential Type 1 Zone' (R1-Special) to reduce the minimum required rear yard depth from 12 m (39.37') to 9 m (29.53'), and to allow raised decks to encroach 2.5 m (8.2') into the required rear yard. File No. ZN 7-12-8 No other changes to the zone provisions are being requested. (e) Agency Review Page 3 Report No. 2012-272 The application for zone change was circulated to a number of public agencies for their review. The Town Manager of Engineering provided the following comment: "Engineer of record to revise and re-submit overall lot grading plan to the Town to reflect the new building envelope. Developer to install1.5 m high black chain-link fence along the rear lot line to minimize the disturbance of the environmental protection area due to the reduced setback". The Town Chief Building Official, Town Fire & Rescue Services and the County Public Works Department have indicated that they have no concerns or objections regarding this proposal. The Long Point Region Conservation Authority provided the following comment: "Long Point Region Conservation Authority (LPRCA) staff have reviewed the above noted application and offer the following: The parcels affected by the proposed zoning amendment are within areas regulated by LPRCA and permission is required prior to development taking place. The proposed rear-yard setback does not specifically incorporate LPRCA concerns; site specific conditions may constrain development on individual or all lots. LPRCA will review each development application when proposed, and may require further study, modified construction details, or may refuse any application for permission in the regulated area if the associated flood hazard cannot be addressed to the satisfaction of the LPRCA." (f) Public Circulation Public notification of the application for zone change was circulated to surrounding property owners on October 16, 2012. As of the writing of this planning report, one letter of objection has been received from the public and is attached to this report. (g) Planning Review An application has been submitted to the Town of Tillsonburg seeking to re-zone the subject lands from 'Low Density Residential Type 1 Zone (R1 )' to 'Special Low Density Residential Type 1 Zone' (R1-Special) to reduce the minimum required rear yard depth from 12 m (39.37') to 9 m (29.53'), and to allow raised decks to encroach 2.5 m (8.2') into the required rear yard, in place of the current 1.5 m (5 ft) permitted encroachment. This zone change is requested by the applicant in order to provide for increased building envelopes and raised decks for single detached dwellings to be constructed on the vacant residential lots. Planning staff are of the opinion that the proposed reduction in rear yard depth could be considered appropriate as appropriate amenity space in the rear yard will remain. The rear yards of the vacant residential lots slope to the ravine lands and the topography is such that a raised deck (greater than 1.5 min height) becomes necessary to have the deck extend from the tabcti?rdCounty ~· growing stronger. .. together J . ~ \ j f!WU 0.2 NAD_1983_UTM_Zone_17N © County of Oxford I I I lW.iJI ••oil Plate 1 -Location Map with Existing Zoning (with Parcel Lines) File No.: ZN 7-12-08-Broadway Estates Lots 27-33, Plan 41 M-218, Tillson burg 0 0.10 0.2 Kilometers I I October 3, 2012 "~ This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. NOTE:THIS IS NOT A PLAN OF SURVEY ' ..,.,....<./""'""'}-----""', ,, ,......... \ L, \ ' \ I ' \ \ ..... r... j \ /'J_\ __ '\ . , ' \ \"\') ,I I I I \ \ \ I '· \ L--~1---· Legend Parcel Lines (Displays 1 :32 00 Boundary Lot Line Assessment Line Road Environmental Protection/Floc• Flood Fringe ~ Floodway ~ Environmental Protection (EP1) ~~ Environmental Protection (EP2) [Q] Zoning (Displays 1:16000 to 1 : Notes LEGJ;ND ----· --QIIMEIWA!f W/0 WMJCOUT !liT .... BACX SPUT ....OUT m .. ,...,.... ~ 1111fETUGttT 0 1MES TO R£WM1 ....... _ 0~==" _liL_ ......... HS--• -H'rtiAO SER\1CE ~NOTI!6o The lllt~IQI'I .. lnl.I!Midec:l ~be oiCCUI'41a I:M th. ~01'1 ot 1111 a..ritlataho.~Qt;mthi!Np.-bs \IW'fn.dor!tll• LOT #31 '! I ~ ~~ /4 I~· W/0 BUILDING ENVELOPES SCALE: 1" = 20' -0" DftAUJN ElY• DATI!o TILLSOI'ole~C:. HA YH 0 E~ f3UILDING ENVELOPE& -HOMES- PARTIAL PLAN PLAN 41M-21& LOT ~3 CllECKI'D 13'!'• ElCAL!;, II.HA'f'I.IO! r • ·11.:t-d A-1 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER __ _ A By-Law to amend Zoning By-Law Number 3295, as amended. WHEREAS the Municipal Council of the Corporation of the Town of Tillson burg deems it advisable to amend By-Law Number 3295, as amended. THEREFORE, the Municipal Council of the Corporation of the Town of Tillson burg, enacts as follows: 1. That Schedule "A" to By-Law Number 3295, as amended, is hereby amended by changing to 'R1-13' the zone symbol of the lands so designated 'R1-13' on Schedule "A" attached hereto. 2. That Section 6.5 to By-Law Number 3295, as amended is hereby further amended by adding the following subsection at the end thereof: "6.5.13 LOCATION: SOUTH SIDE OF ALLEN STREET (LOTS 27-33, PLAN 41M-218) R1-13 6.5.13.1 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any R 1-13 Zone use any Jot, or erect, alter, or use any building or structure for any purpose except in accordance with the following provisions: 6.5.13.1.1 REAR YARD Minimum depth 9.0 m (29.53 ft) 6.5.13.1.2 PERMITTED ENCROACHMENTS Raised decks which exceed 1.5 m (5 ft) in height shall be permitted to encroach 2.5 m (8.2 ft) into the required rear yard depth. 6.5.13.2 That all of the provisions of the R1 Zone in Section 6.2 of this By- Law, as amended, shall apply; and further, that all other provisions of this By-law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis." 3. This By-Law comes into force in accordance with Sections 34(21) and (30) of the Planning Act, R.S.O. 1990, as amended. SCHEDULE "A" TO BY-LAW No. __ _ LOTS 27 THROUGH 33 REGISTERED PLAN 41 M-218 TOWN OF TILLSONBURG )( LLJ 0 Vl ~ Ow Oz 0::<( CO....J ALLEN STREET N42-45-00E I I '0 oil. ~ I I C) 0\ f>i"{l; . \ (Y") I I C'\J \ (Y") C'\J \ I I (Y") f-_ I I \ f-_ f-_ C) I I f-_ \ C) C) (Y") \ --J I I --J --J \ I I f-_ \ I I C) NS0-34-00E 22.20 S.E. ANGLE LOT 33 REG. PLAN 41M-218 D AREA OF ZONE CHANGE TO R1-13 NOTE: ALL DIMENSIONS IN METRES t1S1lxfErd (~··c>t '1 1 t\ · t'/j!!) growing stronger..:· Information Systems ©2012 METRES ----10 5 0 10 20 30 40 70.78 I ~ co I C'\J C'\J I I f-_ f-_ I C) C) I --J --J I I THIS IS SCHEDULE "A" TO BYLAW No. , PASSED THE DAY OF ___ , 2012 MAYOR CLERK w z ~ z ;s: 0 ,_ "' w ,_ a:: <( => 0 KEY MAP -LANDS TO WHICH BYLAW ____ APPLIES Information Systems ©20 7 2 ·+· s ---- "~-----L----~'~'~'--_J NORTH STREET EAST THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3673 A By-Law to amend Zoning By-Law Number 3295, as amended. WHEREAS the Municipal Council of the Corporation of the Town of Tillson burg deems it advisable to amend By-Law Number 3295, as amended. THEREFORE, the Municipal Council of the Corporation of the Town of Tillsonburg, enacts as follows: 1. That Schedule "A" to By-Law Number 3295, as amended, is hereby amended by changing to 'R 1-13' the zone symbol of the lands so designated 'R1-13' on Schedule "A" attached hereto. 2. That Section 6.5 to By-Law Number 3295, as amended is hereby further amended by adding the following subsection at the end thereof: "6.5.13 LOCATION: SOUTH SIDE OF ALLEN STREET (LOTS 27-33, PLAN 41M-218) R1-13 6.5.13.1 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any R1-13 Zone use any lot, or erect, alter, or use any building or structure for any purpose except in accordance with the following provisions: 6.5.13.1.1 REAR YARD Minimum depth 9.0 m (29.53 ft) 6.5.13.1.2 PERMITTED ENCROACHMENTS Raised decks which exceed 1.5 m (5 ft) in height shall be permitted to encroach 2.5 m (8.2 ft) into the required rear yard depth. 6.5.13.2 That all of the provisions of the R1 Zone in Section 6.2 of this By- Law, as amended, shall apply; and further, that all other provisions of this By-law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis." 3. This By-Law comes into force in accordance with Sections 34(21) and (30) of the Planning Act, R.S.O. 1990, as amended. SCHEDULE "A" TO BY-LAW No. __ _ LOTS 27 THROUGH 33 REGISTERED PLAN 41 M-218 TOWN OF TILLSONBURG )( o1 ~1'2-· \ ~ ~~tt>.O\ \ 0) \ C\J \ \ \ (Y') I--\ \ C) \ I--\ "' \ -..J \ C) \ \ I--\ Cl S.E. ANGLE LOT 33 REG. PLAN 41M-218 UJ 0 Vl ~ OUJ Oz C.:<( co --' ALLEN STREET N42-45-00E I I Cl I ~ I 0) I C\J I I I I--I I--I C) I c:::, I I I I I I I N50-34-00E 22.20 D AREA OF ZONE CHANGE TO R1-13 NOTE: ALL DIMENSIONS IN METRES l~rdC .. cJliJlt\· . \'f) growmg stronger. .. · ·. · · · · Information Systems ©2012 METRES ----10 5 0 10 20 30 40 70.78 I """ C() I C\J C\J I I I-- I--I Cl Cl I -._; I I THIS IS SCHEDULE "A" TO BYLAW No. , PASSED THE DAY OF , 2012 MAYOR CLERK )~ Stantec Consulting Ltd. 1400 Rymal Road East f-af11ilton ON L8W 3N9 r or: (905) 385· 3234 Fl.t (905) 385-3534 ) Stantec October 18, 2012 Town of Tillsonburg Corporate Office 200 Broadway Street 2nd Floor Tillsonburg ON N4G 5A7 Attention: Dear Mr. Lund: Reference: Steve Lund, P. Eng., Director of Operations Highway 401 Bridge Replacement and Interchange Improvements at Highway 19 (Plank Line) (GWP 3070-09-00) Notice of Transportation Environmental Study Report {TESR) Public Review Period On behalf of the Ontario Ministry of Transportation (MTO), Stantec Consulting Ltd. has completed the Preliminary Design and Class Environmental Assessment study for improvements at the Highway 401 I Highway 19 (Plank Line) interchange in Ingersoll. This study is subject to the Ontario Environmental Assessment Act and is being carried out as a Group 'B' project under the Class Environmental Assessment for Provincial Transportation Facilities (2000). The study is documented in a Transportation Environmental Study Report (TESR), which describes the Recommended Plan. This letter is to advise you that the TESR is available for a 30-day public review period from October 24,2012 to November 22, 2012. The review period will be advertised in local newspapers. The enclosed notice provides details of the proposed improvements, the study process and the locations where the TESR is available for review. Interested persons are encouraged to review the TESR and provide comments by Thursday, November 22, 2012. If you wish 1o discuss the project or the contents of the report, please contact either the undersigned or one of the project managers named in the enclosed notice. Sincerely, STANTEC CONSULTING LTD. Maya Caron, MCIP, RPP Environmental Planner Tel: (416) 598-7162 Fax: (905) 385-3534 comments@hiqhway40 1-3bridqes.ca c. F. Hochstenbach-Project Engineer, MTO West Region K. Houston -Environmental Planner, MTO West Region G. Cooke-Stantec Consulting Ltd. Tillsonburg BIA 2012 Light It Up Holiday Campaign Join us in lighting up our downtown this holiday season. Let's make this the brightest Christmas ever! Tillsonburg BIA in collaboration with Brett Lavier, Tillsonburg Canadian Tire store will be offering LED lights at cost to BIA members to decorate your business. Light It Up begins with full illumination of the downtown on November 12, 2012 until December 31,2012. Our success depends on your participation! If you require lights please fill in the order form below and mail to: Tillsonburg BIA P.O. Box 192, Tillsonburg, ON N4G4H5 Or Email your order to downtowntillsonburg@hotmail.com Deadline for orders: October 24, 2012 LED Lights Order Form Name: ______________ _ Address: ______________ _ Phone: ---------------------Email: ________________ _ Check One Multi Coloured o White o Length-Indicate number of each -@10' _@25' _@50' IQ: Bt;,_ Su: 'J'>';' Fw: Council meeting From: Jeff Duncan [jduncan@Habitat4Home.ca] Sent: 10/25/2012 05:36PM GMT To: John Lessif Subject: Council meeting Good afternoon Mr. Mayor, I wanted to take a moment to thank you, Council and staff for the opportunity to present on Monday and for the interest everyone showed. I hope we accomplished what we intended and ignitedsome interest. I sincerely look forward to working with you to create affordable homeownership opportunities for the citizens of Tillson burg. Please pass my appreciation on to your fellow Council members and staff. All the best & THANKS! Jeff Jeff Duncan, CEO Habitat For Humanity London Inc., o/a Oxford, Middle;ex, Elgin 40 Pacific Crt. Unit 2 London, Ont N5V 3K4 o 519-659-1949 ex 222 c 519-200-2339 www .habitatlondon.ca This transmission and any attachments/enclosures contain information which is confidential and/or privileged and is intended solely for the use of the person(s) to whom the message is addressed. If you are not the intended recipient, or the employee or agent responsible to deliver it to the intended recipient, please be advised that any review, disclosure, copying, distribution or use of this communication, or taking action on its contents is strictly prohibited. If you received this transmission in error, please notify the sender immediately and permanently delete or destroy this transmission, including any attachments/enclosures, without reading, copying or forwarding it to anyone else. I)· _.,,, ...... ,.··:...;;_:::--'-"-'-'--- October 12, 2012 Han. Bob Chiarelli Minister of Transportation Minister of Infrastructure 3rd Floor, Ferguson Block 77 Wellesley Street West, Toronto, ON M7A 1Z8 Dear Sir: ONTARIO GOCDRDACS ASSOCIATION ;-~~~: .. :c.JJ.L:::, Of(T~;=_:c: c;,_. .:J~;~ ·:-~::L~~:='HCY'-li:: 283-2S ~i-.·/.! Re: Town of Tillson burg Resolution-Connecting Link Funding The Board of Directors of the Ontario Good Roads Association considered a resolution from the Town of Tillson burg regarding the lack of funding under the Connecting Link program. The Province of Ontario has an interest in ensuring that the Provincial Highway system is maintained and while local municipalities benefit from provincial highways that run through their jurisdiction; the higher traffic volumes on these roads require a higher degree of maintenance, something that local municipalities simply cannot afford on their own. OGRA respectfully requests that your government review the Connecting Links Program to ensure that adequate funding is made available to maintain these vital linkages. Yours truly, Alan Korell, President c. Town of Tillsonburg City of Timmins ~JI Town of Milton 150 Mary Street Milton, Ontario L9T 6Z5 Mr 0 I wlTN OoNF Phone 905-878-725.2 Fax 905-878-6995 ~---www.milton.ca Town of Tillsonburg 200 Broadway 2nd Floor, Suite 204 Tillsonburg, ON N4G 5A7 Attn: Donna Wilson, Clerk Dear Donna Wilson: October 19, 2012 RE: RESOLUTION: Business Tax Capping Reform Thank you for your correspondence. The Council of the Corporation of the Town of Milton has adopted a policy with respect to requests received from other municipalities, levels of government and special interest groups. The policy states that such requests shall be forwarded to each Member of Council for information and shall be placed before Council for consideration, only upon the request of a Council member. Please be advised that your correspondence will be forwarded to Council in their next information package. Should a Member of Council bring this matter forward, I will advise you of Council's decision in this regard. Yours very truly, for. Troy McHarg, Town Clerk Executive Services Department TM:vl The Corporation of the Town of Tillson burg EXECUTIVE SUMMARY to BY-LAW 3654 & 3655 REPORT CAO 12-26 DATE: November 12, 2012 TO: Council FROM: David Samis, Acting CAO SUBJECT: REPORT CAO 12-26, EXECUTIVE SUMMARY TO BY-LAW 3654 8t 3655 RECOMMENDATION RESOLVED THAT Council receive Report CAO 12-26 Executive Summary to By-Law 3654 & 3655. FURTHER RESOLVE THAT By-Law 3654, to amend By-Law 3251, Gateway CIP and By-Law 3655, to amend By-Law 3191 Dereham Forge CIP, be brought forward for Council consideration. PURPOSE To obtain Council endorsement for the extension of the Dereham Forge Community Improvement Plan area shown on Appendix A and to the Gateway Community Improvement Project Area shown on Appendix B, and to provide additional Financial Incentive Programs to the Dereham Forge Community Improvement Plan. HISTORY & DISCUSSION The current Dereham Forge Community Improvement Project (CIP) Area was approved in 2006 and the Gateway Community Improvement Project (CIP) Area was approved in 2007. The redevelopment and investment opportunities within the Town is a highly important feature and these expansions would allow more opportunity for the continued revitalization and health of the Town. The current Dereham Forge CIP outlines municipal implementation measures designed to stimulate private investment, property maintenance and renewal within the defined area. The current CIP programs consist of a variety of incentives for redevelopment projects and this amendment proposes two additional grant programs. These are explained below: "' c z .. ~ .... j c ~ Q) ""' ~ E E Q) ~ "' :::i > ~ .g e " "iii Q)C. E c. ElE .e 'i3 ~ .5 c o- ~ ~·~ ~ u.~m c :::!!: E c a> i 5~ z o~ E< w ~ ~ C) !!! E c: ~ w G>O..!!! ....1 oua.. ~ L.U -I ::::> 0 L.U :c u V) o::::t' Ll) \.0 ("() $ ::s >-co 0 '2:. ~ .-L LEGEND -~ Municipal Limits CJ Forest Hill Gateway Community Improvement Plan Area N .,. ... ···-·-.,. ... A ,~"J.Ord ,~~owtng stronger. .. Information Sy5tems C>2072 The Corporation of the Town of Tillson burg CAO 12-27 Manager, Network, Security and Technology DATE: November12, 2012 TO: Council FROM: Darrell Eddington, Director of Finance, on behalf of David Samis, Interim CAO SUBJECT: MANAGER, NETWORK, SECURITY AND TECHNOLOGY RECOMMENDATIONS "RESOLVE THAT Council receives Report CAO 12-27 Manager, Network, Security and Technology as information and supports the recommendations contained therein." PURPOSE To provide Council with a proposed job description for the Manager, Network, Security and Technology and request that the position be posted, hired and funded in the 2013 budget. HISTORY & DISCUSSION Integral to moving forward with IT is the required posting for a Manager, Network, Security and Technology. The attached job description has been created to initially define this position. The job description will evolve over time once a position is filled and the person hired has had some time in the position. The job has not yet been graded and salary expectations are not yet fully known. It is recommended that the position be posted immediately upon approval; that hiring of the position take place at the earliest opportunity, which is likely to be January 2013; and that the cost for this position is funded in the 2013 budget. FINANCIAL IMPACT /FUNDING SOURCE Until the job is graded, the cost is not fully known. WRITTEN BY: Darrell Eddington DATE WRITTEN: November 4, 2012 Manager, Network, Security and Technology Town of Tillson burg )ask List 11/8/2012 9:35:09AM Tasks: Network and Security Systems 1. Maintains Wide Area Network (WAN) issues including Firewalls (Security), the Internet and e-mail gateways including virus and SPAM detection and programming of WAN Switches. 2. Assists with creation and modification of Town Network and Security policies and with preparation of Council reports and request for quotations required to complete the annual selection of vendors of choice. 3. Assists with relationship building, contract supervision and agreement management of various Town vendor accounts, including: (but not limited to) VOIP Phone system maintenance, Laptop and network server equipment. 4. Configures hardware and software for new workstations. 5. Co-ordinates the purchase, set-up, installation, maintenance, upgrades, retirement and disposal of all IT related hardware, software licenses and peripherals in accordance with Town policies. 1 6. Implements, installs, and maintains software. 7. Maintains and manages all corporate servers including corporate applications running on those servers administering patches, upgrades, data backups and restorations. 8. Maintains corporate servers including corporate applications running on those servers administering patches, upgrades, data backups and restorations 9. Maintains acceptable levels of data communication service ensuring appropriate levels of network/data security. 10. Maintains network monitoring to detect when problems occur. 11. Provides problem solving support for all Town databases. 12. Supervises and assists staff in preparing documentation and technical drawings including network diagrams, domain names, network numbering and inventory of network and other computer related equipment. 13. Supervises and co-ordinates computer support helpdesk function and execution, supervises support technicians who provide desktop, notebook, server and technical support including supervision of support staff providing after hours support. 14. Works closely with support technicians and vendors in management of phone systems related to Voice over IP systems and provision of telephone services to various Town facilities. 15. Maintains existing and installs new peripheral equipment. Management 16. Providing direction, guidance and leadership to managers within the department. 17. Attend meetings and training courses, as may be required form time to time. 18. Coordinate, schedule and organize directly all vacation, personnel matters and job functions for all direct reports. 19. Develops working relationships with internal and external stakeholders. 20. Keep informed of developments in system, equipment and operating methods related to the departmental activities and recommend, report and/or seek approval from or through immediate supervisor, policies, practices, procedures and objectives. 21. Negotiates with suppliers for service and equipment. 22. Oversees and reviews operating procedures for all responsible areas. 23. Provides leadership to corporate information and technology projects and management of technology solutions to the Town. 24. Prepares and controls budget. Jobchart System® is a registered trademark of Justin White & Associates Limited Page 1 of2 EXECUTIVE SUMMARY DATE: November 12, 2012 TO: Council BY-LAW 3666 CAO 12-23 FROM: David Samis, Acting CAO SUBJECT: EXECUTIVE SUMMARY TO BY-LAW 3666, TO GOVERN THE LICENSING OF BUSINESSES WITHIN THE CORPORATION OF THE TOWN OF TILLSON BURG RECOMMENDATION RESOLVE THAT Council receive Executive Summary to By-Law 3666, CAO 12-23; FURTHER RESOLVE THAT By-Law 3666, to govern the licensing of businesses within the Corporation of the Town of Tillsonburg, be brought forward for Council consideration. PURPOSE To obtain Council endorsement of By-Law 3666. HISTORY & DISCUSSION There currently are a number of business licence by-laws governing business operations within the Town of Tillson burg dating from 1935 to 1996. This by-law will repeal those old by-laws and provide an up to date and concise business licensing By-Law. The draft by-law was sent out to various internal departments as well as the Town Development Committee, BIA and Chamber of Commerce to review. Staff has met with the Development Committee and the Chamber. The BIA also reviewed the By-law at a regular BIA Meeting. A few changes were made for clarifying the intent of a section and minor word smiting was done as a result of comments and questions from those groups and internal departments. The first few sections deal with statutory authority and definitions. Section 3 sets out the application process, which includes the process to refuse or revoke a licence and the appeal process. All applications are in writing, fees are set out in the current Rates & Fees By-Law 3540, which is now reviewed yearly. The term of all licenses are for a one year period with the exception of new or existing business located within the a commercial zone or a home occupation business. These types of businesses are a onetime licence fee. All Business licence applications are subject to inspections/approvals for: Zoning Approval CONSULTATION/COMMUNICATION Staff have consulted with the BIA, Chamber of Commerce, the Development Committee and internal departments to obtain comments after their review of the By-law. Staff also reviewed a number of municipalities current business licensing By-laws. These include Norfolk County, City of Woodstock, City of Guelph, Town of Orangeville, Township of Tay, Town of Cobourg, Town of Huntsville and the Town of Midland. FINANCIAL IMPACT/FUNDING SOURCE No financial impact, funding as per the current Rates & Fees By-Law. 30 Business Licences have been issued in 2012 to date and the revenue as a result of those licenses issued is $3,920.00. DATE PREPARED: October 24, 2012. PREPARED BY: Donna Wilson, Clerk APPROVED BY: David Samis, Acting CAO THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3666 BEING A BY-LAW to govern the licensing of businesses within the Corporation ofthe Town of Tillson burg; WHEREAS Section 150 & 151 (1) ofthe Municipal Act, 2001, S.O. 2001, c. 25, 25without limiting the broad powers granted to municipalities through sections 9, 10 and 11 of the Municipal Act, 2001, c. 25 provides that a local municipality may licence, regulate and govern any business wholly or partly carried on within the municipality for one or more of the following purposes: health and safety, nuisance control or consumer protection; AND WHEREAS Sections150 to 159 ofthe Municipal Act, apply to municipalities in the exercise of a power to pass by-laws licensing businesses under any section of this Act or any other Act. 2006, c. 32, Sched. A, s. 82. AND WEREAS it is necessary and expedient that there shall be rules governing the licensing of businesses within the Corporation of the Town ofTillsonburg. AND WEREAS the Council of the Corporation of the Town ofTillsonburg deems it expedient and necessary to repeal By-Laws 996, 1866, 1867, 2100, 2315, & 2761; THEREFORE THE COUNCIL OF THE TOWN OF TILLSONBURG ENACT AS FOLLOWS: 1.0 SHORT TITLE This By-Law shall be known as and referred to as the "Town ofTillsonburg Business Licensing By-Law". 2.0 DEFINITIONS In this by-law "antique/collectible show/flea market" shall include the exhibiting or offering for sale on a temporary basis at one location, antique or collectible goods, wares or merchandise where such is permitted under the Town's Zoning By-law. "applicant" means a person who is required to be Licenced pursuant to this by-law or who has made an application for a Licence to the Clerk and shall include a Licensee. "attendant" means any person other than a Licenced owner or operator who provides 1 "Municipal Law Enforcement Officer" means a person appointed under authority of the Police Services Act for the purpose of enforcing Town by-laws. "non-profit charitable organizations" means whether incorporated or not, which have objects and purposes that are exclusively and wholly charitable. The organization is recognized by Revenue Canada as being "charitable" and it is complying with the reporting requirements under the Charities Accounting Act or is completing a Public Information Return under the Income Tax Act. "non-profit non-charitable organizations" means whether incorporated or not, which have objects and purposes that are both charitable and non-charitable and that raise money for the relief of poverty, the advancement of education, the advancement of religion, culture and the arts, health and welfare and for athletic clubs and associations. "owner" means a person who has in respect of premises, an estate for life or a greater estate, legal or equitable or leasehold estate. "pawnbroker" means a person who carries on the business of taking by way of pawn or pledge any article or second hand goods for the repayment of money lent thereon. "pawn shop" means a place where the business of a pawnbroker is carried on and includes any area where any such goods are stored or the business is carried on and all relevant documents pertaining to the conduct of operating a pawn shop. "person" includes a corporation or a partnership. "reasonable grounds" a set of facts or circumstances which would cause a person of ordinary and prudent judgment to believe beyond a mere suspicion. "refreshment vehicle" means a vehicle as defined by the Highway Traffic Act, or portable unit designed for the purpose of preparing, selling or dispensing food or drinks intended for consumption by the general public. "refreshment stand" means any facility (other than a restaurant or similar permanent establishment) from which food and refreshments are for sale or sold for consumption by the public on a seasonal basis, but does not include a refreshment vehicle. "salesperson" means a person who, within the Town of Tillsonburg, goes from place to place or to a particular place with goods, wares or merchandise for sale, or who carries and exposes samples, patterns or specimens of any goods, wares or merchandise that are to be delivered in the municipality afterwards. Shall include a Door to Door Salesperson or any person who engages in the solicitation, sale, purchase, or rental of goods, wares merchandise, or services on a door to door basis including salespersons or agents. Shall not include a business to business salesperson. "second-hand goods" shall include but not limited to clothes, books, bottles, bicycles, automobiles, furniture and electronics. 3