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121022 Council MINTown of Tillsonburg Minutes of Council Meeting Date: Monday October 22, 2012 6:00PM Council Chambers Chair: John Lessif Review Access: e Public 0 Private CALL TO ORDER The meeting was called to order at 6:00pm ATTENDANCE Mayor John Lessif Councillor Mel Getty Councillor Chris Rosehart Councillor Brian Stephenson Councillor Dave Bares Councillor Marty Klein Staff: David Samis, Acting CAO Donna Wilson, Clerk Darrell Eddington, Director of Finance Steve Lund, Director of Operations Richard Cox, Director of Parks & Recreation Services Geno Vanhaelewyn, Acting Director of Development and Communication Services Amber Zimmer, Deputy Clerk Regrets: Deputy Mayor Renaud ADOPTION OF AGENDA Resolution No. 1: Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVED THAT the Agenda as prepared for the Open Session of the Council Meeting of October 22, 2012, be adopted. "Carried" CLOSED MEETING SESSION 15 Page 1 INFORMATION ITEMS 3. Remembrance Day Events-November 4th and 11th 1m 4. Notice of Public Information Centre-October 25, 2012 ~ Highway 3 and Vienna Road Intersection Improvements 5. Ontario Junior Citizen of the Year Award Nominations Deadline-November 30th I 6. Responses to the June 25th Council Resolution -Business Tax Capping Reform 1i QUARTERLY REPORTS 7. FIN 12-41. 2012 Third Quarter Financial Results [!l Presented By: Director of Finance Resolution No. 4: Moved By: Councillor Getty Seconded By: Councillor RosehartAND RESOLVED THAT Council receives FIN 12-41,2012 Third Quarter Financial Results as information. "Carried" 8. FIN 12-40, 2012 Third Quarter Finance Department Report II Presented By: Director of Finance Resolution No. 5: Moved By: Councillor Beres Seconded By: Councillor Stephenson AND RESOLVED THAT Council receives FIN 12-40, 2012 Third Quarter Finance Department Report as information. "Carried" 9. OPS 12-16. 2012 Third Quarter Operations Services Report ~ Presented By: Director of Operations Resolution No. 6: Moved By: Councillor Beres Seconded By: Councillor Stephenson AND RESOLVED THAT Council receives OPS 12-16, 2012 Third Quarter Operations Services Report as information. "Carried" 10. DCS 12-62, 2012 Third Quarter Development and Communications Services Report lib Presented By: Acting Director of Development and Communication Services Resolution No. 7: Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVED THAT Council receives DCS 12-62, 2012 Third Quarter Development and Communication Services Report as information. "Carried" 11. PRS 12-17.2012 Third Quarter Parks and Recreation Services Report Page 3 COMMITTEES 15. LPRCA Minutes of August 1, 2012 ~ 16. Committees of Council Minutes ~ NOTICE OF MOTION Resolution: Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVED THAT Staff provide Council with a report regarding the discontinuation of the Christmas Tree pickup program during the 2013 fiscal year. "Carried" Resolution: Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVED THAT Staff provide Council with a report regarding the use of the Town's Trust Funds for requests by Youth Delegations at Open Council Meetings. "Carried" RESOLUTIONS 17. Air Cadets Request for Annual Tag Day Fundraiser li Resolution No. 12: Moved By: Councillor Beres Seconded By: Councillor Stephenson AND RESOLVED THAT the request from 153 Varnavair Squadron Royal Canadian Air Cadets, to conduct their Annual Tag Day Fundraiser October 26 and 27, 2012, in the Town ofTillsonburg, be approved. "Carried" BY-LAWS 18. By-Law 3659. To Establish Part of Baldwin Street [i Resolution No. 13: Moved By: Councillor Getty Seconded By: Councillor Rosheart AND RESOLVED THAT By-Law 3659, To Establish Part of Baldwin Street, be read a first and second time and this constitutes the first and second reading thereof; FURTHER RESOLVED THAT By-Law 3659, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 19. By-Law 3661, To Confirm the Proceedings of the Council Meeting of October 22. 2012 Iii Page 5 MINUTES: Meeting for the Committee "Open Council" Review Access: Public MINUTES Town ofTillsonburg Open Council Meeting on Tuesday October 9, 2012 06:00PM Council Chambers Chair: Mayor John Lessif Orders of the Day: CALL TO ORDER The meeting was called to order at 6:17pm ATTENDANCE Mayor John Lessif Deputy Mayor Renaud Councillor Chris Rosehart Councillor Brian Stephenson Councillor Dave Bares Councillor Marty Klein Staff: David Samis, Acting CAO Donna Wilson, Clerk Steve Lund, Director of Operations Richard Cox, Director of Parks & Recreation Services Geno Vanhaelewyn, Acting Director of Development and Communication Services Amber Zimmer, Deputy Clerk Regrets: Councillor Mel Getty Darrell Eddington, Director of Finance ADOPTION OF AGENDA Resolution No. 1: Moved By: Councillor Rosehart Page 1 of8 17 Link to Agenda: t:l http:/ /notes. town. tillsonburg.on.ca/SuiteResponse/eGenda%205. 0%20GA/eGenda50 .nsf/... 24/06/2015 MINUTES: Meeting for the Committee "Open Council" Page 3 of8 Seconded By: Councillor Klein RESOLVED THAT By-Law 3658, To Appoint an Acting Chief Administrative Officer, be read for a first and second time and this constitutes the first and second reading thereof; FURTHER RESOLVED THAT By-Law 3658, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" DELEGATIONS 2. Request for Support to Attend Advanced Leadership Academy EJ Presented By: Sidney Robertson Sidney Robertson appeared before Council and discussed the Advanced Leadership Academy. Ms. Robertson requested support from Council for her and Mariah Gooding to attend this event. Council asked that Ms. Robertson leave information with them. PLANNING APPLICATIONS 3. Zoning By-Law Amendment ZN 7-11-3, Town ofTillsonburg Zoning By-Law Amendment eJ Presented By: Development Planner, County of Oxford Mr. Eric Gilbert, Development Planner, County of Oxford appeared before Council commented with respect to County Report 2012-262. Direction was given to staff to remove the length of time that recreation vehicles may be parked on private property. Resolution No. 5: Moved By: Councillor Beres Seconded By: Councillor Klein RESOLVED THAT the Council of the Town of Tillsonburg endorse the recommended approach to regulate the parking and storage of recreational vehicles in Residential Zones with changes as directed by Council. "Carried" INFORMATION ITEMS 4. Queen's Diamond Jubilee Medal eJ 5. Mississauga Resolution: Banning the Sale of Cats and Dogs in Pet Stores eJ 6. Random Acts of Kindness Day -November 9th eJ http:/ /notes. town. tillsonburg.on.ca/SuiteResponse/eGenda%205. 0%20GA/eGenda50 .nsf/... 24/06/2015 MINUTES: Meeting for the Committee "Open Council" Page 5 of8 "Carried" 12. Ontario Good Roads Association First Call for Nominations r:J Presented By: Acting CAO Resolution No.8: Moved By: Councillor Rosehart Seconded By: Councillor Klein RESOLVED THAT Council receive the report from the OGRA Nominating committee as information, AND FURTHER THAT Council nominate Councillor Dave Beres as a Board of Director for the 2013-2014 term on the Ontario Good Roads Association Board. "Carried" NOTICE OF MOTION \ RESOLUTIONS 13. Proposed Resolution Regarding the Ability to Pay Act E:l Resolution No.9: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein RESOLVED THAT the Town of Tillson burg believes that arbitrators when undertaking a decision should be required to take into account the following criteria as outlined in Bill 121, the Ability to Pay Act, 2012, in addition to any other criteria provided by law: 1. National, provincial and local unemployment rates, economic growth rates and personal income levels. 2. A comparison, as between the employees and other comparable employees in the public and private sectors, of the terms and conditions of employment, including remuneration and benefits, and the nature of the work performed. 3. Inherent advantages in bargaining enjoyed by the employees because there is a monopoly on services, because the activities are not carried on for profit, or for both reasons. 4. If applicable, the mandate of elected officials. 5. The fiscal situation of the Province (or, if the employer is a municipality or local board of a municipality, the municipality's fiscal situation). http://notes.town.tillsonburg.on.ca/SuiteResponse/eGenda%205.0%20GA/eGenda50.nsf/... 24/06/2015 MINUTES: Meeting for the Committee "Open Council" Page 7 of8 16. By-Law 3656, To Authorize Civil Marriage Ceremonies e:1 Resolution No. 12: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein RESOLVED THAT By-Law 3656, To Authorize Civil Marriage Ceremonies, be read a first and second time and this constitutes the first and second reading thereof; FURTHER RESOLVED THAT By-Law 3656, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 17. By-Law 3652, to amend Zoning By-Law 3295, Permitted Uses at 60 Cedar Street Ll Resolution No. 13: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein RESOLVED THAT By-Law 3652, to amend Zoning By- Law 3295, Permitted Uses at 60 Cedar Street, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 18. By-Law 3657 To Confirm the Proceedings of the Council Meeting of October 9, 2012 0 Resolution No. 14: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein RESOLVED THAT By-Law 3657, To Confirm the Proceedings ofthe Council Meeting of October 9, 2012, be read for a first and second time and this constitutes the first and second reading thereof; FURTHER RESOLVED THAT By-Law 3657, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" ITEMS OF PUBLIC INTEREST ADJOURNMENT http:/ /notes. town. tillsonburg.on.ca/SuiteResponse/eGenda%205. 0%20GA/eGenda50 .nsf/... 24/06/2015 Oxtord M~er A ' P U-uptrat-"UJ-11/fbr ~fUture- Report to Municipal and County Councils September and October 2012 en = = a .. CD .... CD -.. 6:. U) '----·-c<r~, .,;,;"-'~---'-' . \ en = = ·--= ·-... en .... -= en • = • • e: = - en = ·--a:t • =-a:t = .. = • .... a:t .. .... .. • a:t en • .. a. .. a:t .. .... • = .. Next Four Months • Presentation to Municipal and County Councils • Recruit remaining Board Members • Recruit Committee members • Partner with a host organization • Establish a Coordinator/Community Developer support position • Plan "Rural Road Shows" • Develop a comprehensive implementation action plan -·--(.) ·- +-' c (.) c :::J c (]) 0 ::J E () 0 () (]) -en ro ~ L.. c.. 0 ·-c -c (.) ::J ·-c c 0 (]) :::J () '+-~ 0 -c L.. ..c c ~ 0 (.) ro >< ·-+-' (]) 0 0 -= ~ E -c a 0 c -= L.. ro '+- a a :z ~Habitat The Habitat for Humanity Program ~ for Humanity® Oxford Middlesex Elgin Habitat for Humanity believes that it can best achieve its mission through its core Homeownership Program described below: 1 WE IDENTIFY ELIGIBLE HOMEOWNERS & PREPARE THEM FOR HOMEOWNERSHIP 4 WE REINVEST ALL MORTGAGE PAYMENTS BACK INTO THE HOMEOWNERSHIP PROGRAM • . . . . 2 WE HELP THEM BUILD THEIR HOMES WITH DONATED FUNDS, MATERIALS & LABOUR 3 WE SELL THE HOME WITH NO INTEREST, NO PROFIT AND NO DOWN PAYMENT THROUGH A MORTGAGE HELD BY HABITAT HFH/OME ReStore ~ The ReStore accepts donations of new and used construction, renovation and home improvement materials and sells them in a retail environment. ~ Proceeds from these sales go to cover the administrative costs of running HFH/OME. ~ It also diverts thousands of tons of materials from landfill sites! frt Habitat for Humanity• Restore Staff and volunteers of the ReStore also do de-construction and reclamation of kitchens, flooring, brick work etc. Partner Family Selection Criteria and Standards 1ft Habitat ' for Humanity" Oxford Middlesex Elgin • Need for Adequate Shelter • Ability To Pay • Willingness to Partner tn Cl) E 0 J: w :E 0 ........ J: u. J: Julia Court Kipps Lane Woodstock Spring bank Drive ~~Kn1J_<:11 Qlnnc:rbi:an Ifi.ep;inn VA.Rr·IO.VAIR BRANCH 153 16 Durham S , Trllsonburg, Ontario N4G 1V7 Telo r·hone (51 8) 842-5281 ''"' 1519) 842-6775 October 3, 2012 Dear Sir, This is to inform you that the Tillson burg Legion requires certain assistance to facilitate events smTounding Remembrance Day, 2012. Our present planning is virtually identical to last year. The plans are: Sunday November 4, 2012 1) The Church Parade will form up at the Town Centre underground parking garage adjacent to the mall at 10:00 am and at about 10:15 am will proceed to St.John's Anglican Church along Ridout Street. It will return along the same route at approximately 11 :30 am. 2) With police escort it should not be necessary to actually blockade Ridout Street during the march. The road closures on Broadway and Bidwell streets under police intersection contro I should be no more than 5 minutes either outward or inward bound. Sunday November 11, 2012 1) The silent walk shall commence at Rolph Street at the terminus of Veterans Walkway and proceed along Bridge Street to the Cenotaph on Broadway Street. This walk will take place between 10:35 am and 10:45 am. It will require a police escort and intersection control. Participants will disperse following the cenotaph service without returning to the start point. 2) The veterans' parade will form up in the parking lot at the North end ofthe mall at 10:30 am and proceed out ofthe North entrance to the lot, West on Bridge Street and then South on Broadway Street to the cenotaph for a 45 minute ceremonial. Following the ceremony, the parade will march South on Broadway Street, then East on Ridout Street and disperse at the Town Centre's underground parking garage. REMEMBRANCE DAY SUNDAY NOVEMBER 11TH, 2012 The Royal Canadian Legion Branch 153 ofTillsonburg will host the annual Remembrance Day Parade and Cenotaph Service again this year. As in the past we invite you to participate in the wreath laying ceremony following the ritual opening of the service. The Cenotaph service will start at 10:45 am with the 2 minute silence at 11:00 am. Immediately following will be the laying of the wreaths. If your representative chooses to participate in the silent walk he or she will arrive at the cenotaph at 10:45 am and must proceed immediately to locate their wreath. If not in the walk, please be at the cenotaph by l 0:30 am to locate your wreath. Legion members will be there to assist you. Participants are invited back to the Legion for soup and sandwiches following the ceremony. If you wish to participate, please return the bottom portion of this letter to us by Monday November 5th or contact the Legion Office at 519-842-5281 with the name, title and phone number of the person to lay your wreath. Wreaths are supplied by the Legion. There is an answering machine for your convenience. All monies from wreath sales augment the poppy fund and are used to assist veterans and/or dependents in need and to promote remembrance. No tax is charged on wreaths. Please enclose your cheque payable to R.C.L. Poppy Fund with your confirmation form. As well we invite you to join us for the Remembrance Day Banquet at the Legion starting with social hour at 5:00pm and dinner at 6:00pm. Tickets for this evening dinner are $15.00 each and are available at the Legion canteen. Veterans are free. Advance tickets only and they must be purchased by November 81h. You must have your ticket as there will be no sales at the door. ( Yours in Remembrance, ,~ v~~¥Y,· Don Burton, Poppy Chairman Confirmation of Wreath Laying Name ofwreath layer: -----------------Representing: _________ _ Contact phone number: _______ _ Payment enclosed: large wreath $70.00 (Payable to R.C.L.Br.l53 Poppy Fund) Please return this form with payment to Royal Canadian Legion 16 Durham St. Tillsonburg, Ont., N4G 1 V7 October 9, 2012 Ms. Donna Wilson Town Clerk Town of Tillson burg 200 Broadway Street, 2nd Floor Tillsonburg, ON N4G 5A7 Re: Notice of Public Information Centre Highway 3 and Vienna Road Intersection Improvements (G.W.P. 3045-08-00) Dear Ms. Wilson: The Ontario Ministry of Transportation (MTO) has retained McCormick Rankin (MRC) to undertake the Preliminary Design and Class Environmental Assessment (Class EA) Study for intersection improvements at Highway 3 and Vienna Road near the Town of Tillson burg, in Oxford County. The purpose of this letter is to inform the Town of Tillsonburg of the upcoming Public Information Centre (PIC) and to invite municipal staff and Council to attend a Preview Session for agencies, from 3:00 p.m. to 4:00p.m. at the Tillsonburg Public Library on October 25, 2012. This PIC has been arranged to provide the public and interest groups an opportunity to review the study process, existing conditions, need and justification, generation of preliminary alternatives and the next steps in the study. The PIC will be held as follows: Date: Location: Time: PUBLIC INFORMATION CENTRE Thursday, October 25,2012 Tillsonburg Public Library 2 Library Lane Tillsonburg, ON N4G 257 Open House Format: 4:00 p.m. -8:00 p.m. Informal Presentations: 5:00 p.m. and 7:00 p.m. NOTICE OF PUBLIC INFORMATION CENTRE Preliminary Design and Class Environmental Assessment Study Highway 3 and Vienna Road Intersection Improvements G.W.P. 3045-08-00 THE PROJECT ... The Ministry of Transportation (MTO) is undertaking the t Preliminary Design and Class Environmental Assessment Study (Class EA) for improvements to the intersection of Highway 3 and Vienna Road, near the Town of Tillsonburg, in Oxford County. The technically preferred plan includes a roundabout and associated illumination at the intersection. PUBLIC INFORMATION CENTRE A Public Information Centre (PIC) provides an opportunity to share information and seek input regarding the analysis and evaluation of the intersection alternatives, the technically preferred plan, anticipated environmental impacts and proposed mitigation measures. The PIC will be held as a drop-in style, open house format where people can attend at anytime to discuss directly with the study team. A brief presentation providing an overview of the study and display boards is scheduled at 5:00 p.m. and 7:00 p.m. You are encouraged to attend the PIC and to provide us with your comments. Date: Thursday, October 25, 2012 Location: Tillsonburg Public Library 2 Ubrary Lane Tillsonburg, ON N4G 257 Time: Open House Format 4:00 p.m. -8:00 p.m. Informal Presenta1ions: 5:00 p.m. and 7:00 p.m. THE PROCESS The study is following the Class EA for Provincial Transportation Facilities (2000) process for a Group 'B' project. External agency and public consultation will take place throughout the study. Upon completion of the study, a Transportation Environmental Study Report (TESR) will be prepared and made available for public review. A notice will be published at that time to explain the review process and identify the locations where the TESR is available for the review period. If you are unable to attend the PIC, but wish to obtain further information, provide comments or to be placed on the mailing list, please contact: Mr. Dan Green, P.Eng. Consultant Project Manager McCormick Rankin 72 Victoria Street South Kitchener, ON N2G 4Y9 tel: 519-741-1464 ext. 2234 toll-free: 1-866-7 41-8850 fax: 519-741-8884 e-mail: dgreen@mrc.ca Mr. Frank Hochstenbach, M.Eng., P.Eng. Project Engineer Ministry of Transportation, West Region 659 Exeter Road London, ON N6E 1L3 tel: 519-873-4575 toll-free: 1-800-265-6072 ext. 4575 fax: 519-873-4600 e-mail: frank.hochstenbach@ontario.ca Mr. Greg Moore, B.E.S. Consultant Environmental Planner Ecoplans 2655 North Sheridan Way Mississauga, ON L5K 2P8 tel: 905-823-4988 ext. 1323 toll-free: 1-877-562-7947 fax: 905-823-2669 e-mail: gmoore@ecoplans.com If you have any accessibility requirements to participate in this project, please contact one of the Project Team members listed above. Comments and information are being collected to assist the MTO in meeting the requirements of the Ontario Environmental Assessment Act. Information will be collected in accordance with the Freedom of Information and Protection of Privacy Act and the Access to Information Act. With the exception of personal information, all comments will become part of the public record. £?ontario ONTARIO JUNIOR CITIZEN OF THE YEAR AWARDS October 2, 2012 Town ofTillsonburg 204-200 Broadway Tillsonburg, Ontario N4G SA 7 Dear Supporter of Ontario's Youth, Ontario Junior Citizen of the Year Awards 3228 South Service Rd. Suite 116 Burlington, ON l7N 3H8 Tel. 905-639-8720 Fax 905-639-6962 jr.citizen@ocna.org www.ocna.org The Ontario Community Newspapers Association is pleased to inform you about a very worthwhile and successful program we co-ordinate on behalf of our member community newspapers. The Ontario Junior Citizen of the Year Awards is a program which gives important recognition to outstanding young people in their own cities/towns/villages through their local community newspaper. Of the I 00-1 SO young people recognized each year, 12 final recipients from across the province will be honoured as Ontario Junior Citizens of the Year at a special ceremony in the Spring of2013. Over the years some wonderful examples of courage, leadership and community spirit have been highlighted, and it is our hope that with your staffs help we may continue to make people aware of the wonderful qualities the young people in our province exhibit. We ask your assistance by displaying the enclosed brochure in your municipal office. We would also appreciate it if you could spread the word about this program to interested parties such as libraries and Parks and Recreation departments and encourage them to nominate someone or display it in a prominent area. Please note the deadline for nominations is November 30, 2012. I am enclosing the announcement from the 2011 program, which includes a brief synopsis of the young people we recognized last year. Nomination forms can be downloaded or completed online at www.ocna.org or mailed/faxed to you by calling OCNA at 90S-639-8720 or e-mail at k.gorven@ocna.org. Thank you for your support. We look forward to receiving your nominations and recognizing outstanding young people from your community. Yours sincerely, a.~ Anne Lannan Ontario Community Newspapers Association Coordinated by the Ontario Community Newspapers Association on behalf of it's 300+ member newspapers R. E. F. Eddy, Mayor P. Emerson, CAO. Telephone 519-449-2451 Fax 519-449-2454 E-mail brant@brant.ca Web Site http://www.brant.ca Hon. Dalton McGuinty Premier of Ontario Room 281 Main Legislative Building Toronto, ON M7A 1Z8 Dear Premier McGuinty: October 5, 2012 County Administration Building 26 Park Avenue Burford, ON Mailing Address: P.O. Box 160 Burford, ON NOE 1AO Brant County Council approved the following recommendation of their Corporate Development Committee at their meeting held on September 4, 2012: "That the County of Brant support the resolution from the Town of Tilfsonburg requesting the Province of Ontario to amend Part IX of the Municipal Act, 2001 and supporting regulatory provisions so as to make the entirety of Part IX (Business Tax Capping) optional at the discretion of each upper and single tier jurisdiction, to be effective for the 2013 taxation year." If you have any questions or require further information, please contact our office. Yours truly, (Q_,_J rvu cctfi_ ~ Jayne Carman Clerk County of Brant cc Han. D. Duncan, Minister of Finance Hon. K. Wynne, Minister of Municipal Affairs and Housing D. Levac, M.P.P., Brant Riding Association of Municipalities of Ontario D. Wilson, Clerk, Town of Tillsonburg The Corporation of the Town of Tillson burg FIN 2012-041 Third Quarter 2012 Financial Results DATE: October 22, 2012 TO: David Samis, Acting CAO FROM: Darrell Eddington, Director of Finance SUBJECT: THIRD QUARTER 2012 FINANCIAL RESULTS RECOMMENDATIONS "RESOLVE THAT Council receives Report FIN 2012-041 Third Quarter 2012 Financial Results as information." PURPOSE To provide Council with the third quarter 2012 Town wide actual financial results. HISTORY &. DISCUSSION The attached spreadsheet summarizes by department the significant variances between actual results as at September 30, 2012 and the 2012 Q3 year to date budget. The overall preliminary Town wide consolidated surplus as at September 30, 2012 is $402,862 and the projected 2012 surplus is anticipated to be $382,654. FINANCIAL IMPACT /FUNDING SOURCE The review of the financial results for the Town as of September 30, 2012 identified no areas of concern. Previously reported financial concerns have been resolved or mitigated: • The Water/Sewer customer service agreement with the County has been renegotiated and approved and the 2012 financial impact should be at least revenue neutral when compared to the 2012 budget. • As reported in Q2, taxation adjustments aggregating an estimated $43,000 above budget are anticipated. In addition, aggressive collection of tax arrears will result in tax interest revenue being under budget for 2012 by $30,000. However, these adjustments have now been mitigated. • The OPP contract for 2012 will not be settled in 2012. Therefore, there will be no additional costs for 2012 resulting in a 2012 surplus of $113,300. All other estimated deficits and surpluses are identified in the attached spreadsheet. 2012-Quarter 3 2012 Operating 8t Capital Status Report Actual Variance Sur Ius Deficit YTD Budget I YTD Budget I YTO Budget YTD Actual I YTD Actu;;sl I YTOActual I E_?(_p_andlturas I Ne;;~vy / Revenue Exoandltures NatlavV Revenue Expenditures Net levy Revenue Exnlanatlona lcouncU I • -I • 137,5181 $ 137,518 $ 3,326/ $ 144,3951 $ 141,069 $ (3,326)1 $ 6,8771 3,551 ~~ay,~~~t~:~latlng to ele~ct1~",~,;'tem over Customer Service 173,7441 190,4381 16,694 178,491 1s3,11s 1 (25,376) (4,747) (37,323) (42,070)1Net labour under $20,950; HLW under $4,350; YTD Water/Sewer Customer Service & billing loss Is at $10,850; Nat aU other expenses under $4,000; Indirect labour recovery Is over $11,800 M THI Protection 60,900 1 135,8631 74,9631 I 61,2331 121,790 1 60,5571 I (333)1 (14,073)1 (14,406)~~=;~:~~~~~~n~n~~urdi~.~~~~5E~ulpment Supplies & Repairs Is over $1, 100; Subcon Expense Is under $10,300-Animal control Development & Communication Services 446,9021 1,632,8761 1,185,9741 I 650,3261 1,808,4121 1,158,0861 I {203,424)1 175,5361 (27,888)1N~rR~7enue Is over $5,550; Net labour Is under $14,500; IT Services Is under $5,800; All other net expenses Is under $2,100; Economic Development Finance Pollee I 258,4271 2,681,2051 2,422,778 1 I 257,438 1 2,612,130 1 2,354,6921 I 989 I (69,075)1 Fire I 246,3031 884,3541 638,051 1 I 251,048 1 914,698 1 663,650 I I (4,745)1 30,3441 Airport 235,617 286,862 51,245 382,546 406,938 24,392 (146,929) 120,076 {26,853) Rent Revenue under $11,600; Net Labour over $.6;,~~0; Land Ren~a~~'over $53,500; Cemetery 117,103 125,702 8,599 123,361 124,576 1,215 (6,258) (1,126) (7,384) Net Revenue is over $800; Net labour Is under $3,300; All other net expense are Library 21,795 278,394 256,599 28,614 256,228 227,614 (6,819) {22,166) (28,985) Revenue over $6,700; Net labour under $16,600; Program supplies over $3,200; Supplies under $1,900; All other expenses under $3,000; Net building expenses Museum 45,2041 193,2821 148,0781 1 42,421 179,004 136,s83l I 2,7831 {14,278) (11,495) Net revenue is under$2,800; Net labour is under$7,900; and all other net expenses ere over $1,400; Net Building expenses Parks & Recreation 1,028,3361 3,243,5871 2,215,251 1 1 1,054,763 1 3,181,6171 2,12s,8s41 1 (26,427)1 (61,970)1 (88,397) Net revenue Is over $26,400; Net labour is under $104,400 due to delays In hiring; Materials/Inventory Is over $8,400; HLW Is 42,000 I ov~r .$?/00; Mlscellanous Expense Is over 157,931 115,931 33,519 138,856 105,337 8,481 {19,075) (10,594) Rent Revenue Is under $8,500; PT labour Is under $15,300; Supplies Is over $2,600; EFC 56 37 05 9 8 5 93 3 5 86 48 76 54 A fRoads I 991,938J 3,136,797 1 2,144,859 1,244,581 3,403,436 2,158,855 (252,643)1 266,6391 13,996 Net labour under $12,800; HLW Is over $11,300; Fleet Is over $35,800; Insurance is under $6,200; Supplies under $14,800; Capital Projech: Roads Is over $7,100 and Street llghU Is under $5,700 Parking 134,598 54,318 (80,280) 134,743 57,334 (77,409) (145) 3,016 2,871 Net labour Is over $2,400; Subcon Solid Waste 83,180 242,177 158,997 82,142 218,958 136,816 1,038 (23,219) (22,181) Net bag tag revenue isover$8,800; Net labour Is under $17,000; Fleet Is over Bulldln 187 845 247 932 60 087 188 605 243 536 54 931 760 4 396 5156 FT labour Is under 5 000 Operations Admin 75,017 75,017 52,644 52,644 (22,373) (22,373) Net labour Is under $22,900-delay in hiring Engineering 2,700 161,388 158,688 2,107 137,262 135,155 593 (24,126) (23,533) Net labour Is under $29,900-delay In hiring; SuppUesover$1,600; Program supplies over $4,900; Advertising Is over $2,000 Enterprise Services I -23,586f ~97] ~1[ I --24,4201 47,902 23,482 (834) 3,305 2,471 Net labour Is under $6,000; Fleet Is over $2,500; Subcon Expense Is over $1,200; Materials/Inventory Is over $4,000; • 8 8 • Taxation re ulrement: 0. cit Su .. 5 520 314.00 15 709 186.00 6 219 032.45 Ui 005042.00 698 718 295 856 40 862 H:\Finance\FinanciaiPians\2012\2012QuarterlyAnalysls\2012Actualvarlances-Q3v3 10/17/2012 2012-Quarter 3 '-..____ __ ,..-- 2012 Operating & Capital Status Report Revenue Variance {Surplus)/Deficit YTD Budget YTD Actual Revenue Revenue Variance Programs-Health club 126,246 114,826 11,420 Programs-Youth 77,847 67,424 10,423 Programs-All other 115,954 149,255 (33,301 Recreation Facilities-Donations -3,000 (3,000 Recreation Facilities-Concession Rentals 5,400 5,400 - Recreation Facilities-Rentals 10,950 9,769 1,181 Recreation Facilities-Capita I 24,117 24,117 - Parks & Recreation 1,028,336 1,054,763 (26,427) TSEC 42,000 33 519 8,481 EFC 56 241 55 993 248 Roads-Grants 396 -396 Roads-Capital 991,542 1,244,581 (253,039 Roads 991,938 1,244,581 (252,643J Parking 134 598 134,743 (145 Solid Waste 83 180 82,142 1,038 Building 187 845 188,605 (760) Operations Admin --- Engineering 2 700 2,107 593 Town-Interest -89 (89) Town-Fibre Optics 1,935 1,935 - Town-Electrical 1,503 1,503 - Town-rogers Cable -762 (762 Town-Rent 20,148 20,130 18 Enterprise Services 23,586 24,420 (834) Fleet 726,833 718,088 8,745 Taxation requirement: Deficit/(Surplus) $ (698,718) --~-- H:\Finance\Financial Plans\2012\2012 Quarterly Analysis\2012 Actual variances-Q3 v3 10/17/2012 2012-Quarter 3 ~ 2012 Operating & Capital Status Report Expenditures (Surplus)/Deficit YTD Budget Y 1 LJ Actual Expenditures Expenditures Variance Museum 193,282 179 004 (14,278' Parks & Recreation-Labour 1 650,903 1,546 483 (104 420' Parks & Recreation-Supplies 107,532 110,330 2,798 Parks & Recreation-Program Supplies 32,637 30,288 (2,349' Parks & Recreation-Fleet 29,024 31,922 2 898 Parks & Recreation-HLW 371,445 379,065 7,620 Parks & Recreation-Subcon Exp 117,181 116,462 (719' Parks & Recreation-All other 806,363 840,900 34,537 Parks & Recreation-Capital 128,502 126,167 (2,335' Parks & Recreation 3,243,587 3,181,617 (61,970 TSEC 157 931 138,856 (19 075' EFC 37,059 37,335 276 Roads-Labour 609,804 597,001 (12,803' Roads-Fleet 189,929 225,747 35,818 Roads-HLW 137,795 149,129 11 334 Roads-Consult & Legal - Roads-Subcon Exp 73,104 71,176 (1,928' Roads-Capital 1,389,022 1,234,658 (154 364' Roads-All other 737,143 1,125,725 388,582 Roads 3,136,797 3,403,436 266,639 Parking 54 318 57 334 3,016 Solid Waste 242 177 218 958 (23 219 Building 247 932 243 536 (4 396 Operations Admin 75 017 52 644 (22 373 Engineering 161 388 137 262 (24 126 Town -Labour 34,155 28,126 (6,029) Town -Fleet 2,945 5,917 2,972 Town -Material/Inventory 4,500 8,490 3 990 Town -All other 2,997 5,369 2,372 Enterprise Services 44,597 47,902 3_L305 Fleet 578 092 569 613 (8 479 Taxation requirement: Deficit/(Su~us) $ 295,856 -- H:\Finance\Financial Plans\2012\2012 Quarterly Analysis\2012 Actual variances-Q3 v3 10/17/2012 ,-··---·-·--·-·------··--------------··-·-·· ! 40,000 .... ·;:; I;:: cu Q ... 0 -"' :I a. ... :I VI .v;: 20,000 (20,000) (40,000) (60,000) (80,000) -~--·---···-·------------·------ "' 2012 Q3 YTD Net Levy Variances "' "' "' N " "' "" oo' ~ H:\Finance\Financial Plans\2012\2012 Quarterly Analysis\2012 Actual variances-Q3 v3 10/17/2012 Total Net Surplus Q3 ($382,654) .-< " "" ....-"' "' N •Council • Customer Service • Protection • Development & Communication Services • Economic Development • Finance • Police •Fire •Airport •Cemetery • Library •Museum 1111 Parks & Recreation •TSEC •EFC • Roads • Parking -.Solid Waste .. Building ._ Operations Admin 11a Engineering Enterprise Services Fleet The Corporation of the Town of Tillson burg FIN 2012-040 Third Quarter 2012 Finance Department DATE: October 22, 2012 TO: David Samis, Acting CAO FROM: Darrell Eddington, Director of Finance SUBJECT: THIRD QUARTER 2012 FINANCE DEPARTMENT RECOMMENDATIONS "Resolve that Council receives FIN 2012-040 Third Quarter 2012 Finance Department Report as information." PURPOSE This report covers the period from January 1, 2012 to September 30, 2012 for the Town of Tillsonburg Finance department. 2012 Business Objectives The following are the department's objectives. Objective Grid Implementation Job Evaluation Implementation Lunch and Learn Program Ceridian time keeping (Inview) Inview Self Serve Implementation Updates to Personnel Policy Reward and Recognition Investigate Budget Software Centralize A/R; A/P Into new position Improve and Automate CSC Processes 11 P a g <C Target Date Q1-Q4 2012 Q1 2012 Q1 2012 Ql 2012 Q2 2012 Q4 2012 Ql-Q4 2012 Q4 2012 Q2 2012 Q4 2012 Status Ongoing Complete in Q2 Complete in Q1 Implemented Revised to develop in Q3/roll out in Q4 Revised to 2013 Ongoing Q4 2012 Revised to 2013 Ongoing OPS12-16 Report-Operations Services -2012 Third Quarter Report DATE: TO: FROM: SUBJECT: October 22nd, 2012 David Samis, Acting C.A.O. S.T.Lund, P.Eng., Director of Operations OPERATIONS SERVICES-2012 THIRD QUARTER REPORT RECOMMENDATIONS "Resolve that Council receives Operations Services Report OPS12-16- Operations Services -2012 Third Quarter Report for information purposes." PURPOSE This report covers the period from January pt to September 30th, 2012 for the Town of Tillsonburg Operations Services. Expenditures are within general expectations for the third quarter with the exception of miscellaneous labour and winter maintenance related savings. Major Financial Variances versus 2012 Budget Winter Maintenance costs for three quarters of 2012 were $226,023 of an annual budget of $456,273 and we are anticipating to be under budget at year end due to a lighter than normal winter. This consists mainly of full and part-time labour and fleet which will be reallocated to summer maintenance activities. This will be subject to the severity of 2012 fourth quarter winter maintenance season. By comparison last year, we incurred $462,380 for the first half of 2011. Street-lighting energy cost is about $15,000 higher than expected but should be on budget for year end. The balance of roads maintenance is generally on budget with an anticipated surplus of $14,000 due to timing associated with labour replacement. II Page Overall, while we are currently in a lower surplus situation than expected, most is attributable to staff replacement and are projecting to be under budget $64,300. The variances will be monitored and minimized if opportunities for additional revenue are realized. 2012 Business Plan -Section 2-Objectives by Year Quarter Town Line Road, Baldwin Street to Esseltine Drive top lift is complete. Watermain and sanitary sewer improvements on Sanders Street are complete. Brock Street, Maple Lane to Tillson Avenue is complete to base asphalt. Top lift is scheduled for 2013. Annual paving and concrete repairs were completed in the third quarter. The electrical voltage conversion program continues in Enterprise Services that will replace older infrastructure and maintain safety, reliability, reduce line losses and create equity in Tillsonburg Hydro Inc. Queen Street, Durham Street, Ebert Alley, Frances Street, Clark, Bond and Wellington Streets conversion work is planned for 2012. Brock Street, Parkwood and Concession Streets conversions were essentially completed in 2011 save and except a little tear down work. Staff submitted the 2013 cost of service application to set 2013-2017 rates. Fourth quarter will follow with board and public interrogatories. The fourth quarter brings the start of the 2012-2013 winter maintenance season which is under budget to date. 2011 Business Plan -Section 3-Risks and Opportunities The sidewalk inspection program was approved as part of the 2012 business plan. In keeping with the business plan, assets were deployed to carry out an inspection program that will tie into our asset management database and allow for the timely rehabilitation of sidewalk while minimizing risk to the municipality. This was carried out in the third quarter. A part of the second quarter results, council requested an update regarding the sidewalk inspection program. Overall the results of the inspected yield approximately 350 deficiencies situated on our 82.8km length of sidewalk within the Town of Tillsonburg. Approximately 10% of the deficiencies require immediate attention while the balance have been noted for further review or referred to our annual repair program. The most common deficiencies were cracking (73%) followed by scaling (8%) and spalling (7%). The balance of the deficiencies consisted of heaving, trip ledges, misalignment and settlements. This program has proven exceptional in identifying sidewalk issues and should go a long ways to minimizing our exposure to risk and keeping municipal insurance costs lower. 31Page DATE: TO: FROM: SUBJECT: Development and Communication Services 2012 DCS -2012 -62 Third Quarter Report October 16, 2012 David Samis, (Acting) Chief Administrative Officer Geno Vanhaelewyn, (Acting) Director of Development and Communication Services THIRD QUARTER REPORT DEVELOPMENT AND COMMUNICATION SERVICES RECOMMENDATIONS "Resolve that Council receives report 2012-62 Third Quarter Report - Development and Communication Services. Further resolve that Council receive this report for information purposes." PURPOSE This report spans the period from January 1, 2012 to September 30, 2012 for the Department of Development and Communication Services. 2012 Business Plan -Objectives by Year The following is the current directions and goals of each business area in the Department of Development and Communications Services. liPage Development and Communication Services 2012 Broadband Project Status • First set of customers operational in May and June of 2012. • Pricing review completed and pricing finalized • Second quarterly payment received • Customer connections being installed prior to project completion. Building Activity • The overall construction value is comparable to 2011 at $15,799,137. The residential values are down and the commercial values are up. • Total number of building permits for up to the end of the third quarter is 242, at this time in 2011 it was 250. • As of the end of September there have been 41 permits issued for single detached dwellings, at this time in 2011 there were 40. • Building permit activity and consultations were comparable to the previous year; this is expected to increase in the fourth quarter based on developer feedback. Major Projects to date are as follows: • Snap fitness -renovation -255 Broadway • Walmart -renovation -200 Broadway • Moffatt & Powell -renovation -268 Tillson Avenue • Otter Valley Foods -addition -95 Spruce • Dollar Tree -renovation -200 Broadway • Eichenburg Motors -New Construction -164 Simcoe St • Home Hardware -Addition/New Construction -101 Tillson Ave • Goodwill -Renovations -79 Simcoe St Major Financial Variances versus 2012 Budget The Development and Communication Services department financial results are discussed below: Development • Net revenue under $5,500. • IT Services is under $5,800 • Net expenses is under $2,100 31Page PRS 12-17 -THIRD QUARTER REPORT 2012 PARKS & RECREATION SERVICES DATE: TO: FROM: October 22,2012 David Samis, Interim CAO Rick Cox, Director of Parks & Recreation Services SUBJECT: PRS 12-17 THIRD QUARTER REPORT 2012 -PARKS & RECREATION SERVICES RESOLVE THAT PRS 12-17 Third Quarter Report 2012 Parks 7 Recreation Services be received for information purposes. PURPOSE The purpose of this report is to present from January to September 30th, 2012, the third quarter financial and operational results of the Parks and Recreation Services Department. 2012 Business Plan Current Directions & Goals Item Target Status Implementation of the Recreation Master Plan relative to facilities, parks & programs: • One fully accessible Q1 -4 (barrier free) playground at Memorial Park • Undertake Marketing Q2-3 Strategy to promote local & regional awareness of parks, recreation & cultural assets • Strive towards obtaining Q4 accreditation as a "Youth Friendly Community" through Play Works. • Utilize ACR and use Q1 - 4 reporting functions to assist with operational decisions liPage At the Council meeting of June 11th council reviewed, received and recommended 5 goals from the 2011 Master Plan is identified in the 2013 Parks and Recreation Department Business Plan. • Completed June 2012. Total Project cost- $74,613.30 • Deferred to 20 13 • On schedule for December application deadline • Implementation complete. Manager's reports used to monitor issues. Lake Lisgar Water Park Attendance Comparisons Part of the reason for lower attendance this year was that the season included 4 less days than in 2010 and 2011 including being closed for Labour Day. This decision had been based on reviews of past years attendance. The Waterpark has become a premiere destination for daytrips for area day camps, with 1925 swimmers from 20 different camp programs. Year School Rentals (June) June July August September TOTALS 2010 2075 1465 14877 12826 1128 32371 2011 1750 1050 16001 10691 1457 30949 2012 2360 1695 13315 11107 0 28477 Summer Aquatics Registration Comparison I I I d h d I d Summer essons ran only in July ue to a sc e u e h d maintenance s ut . A own 1n ugust. Year Spots Available Number Registered Percentage of Capacity 2010 1110 375 34% 2011 737 315 43% 2012 373 209 56% Summer Youth Programs The 2012 summer program schedule and capacities were rationalized to optimize staff deployment and maximize the participation in each camp option. As a result, both total . . t" d th f T d . . d 2011 part1c1pa 1on an e percentage o ut1 1ze capac1ty 1ncrease over Year Spots Available Number Registered Percentage of Capacity 2010 2735 1753 64% 2011 1880 1404 75% 2012 1720 1532 89% Fall Aquatic Registration Comparison The fall session has been very popular and most classes are full. On Wednesday evenings 117 swimmers are registered for 2 hours of lessons with a 101% capacity level. Friday evenings, 147 swimmers are registered over the 2 hours with an 89% capacity level. Saturday mornings, 92 swimmers are registered with a capacity percentage of 66% over the 2 hours. Year Spots Available Number Registered Percentage of Capacity 2010 1189 494 42% 2011 808 403 50% 2012 601 460 77% Arena Booking Usage (Q3 only) Third quarter is traditionally the time the arenas are least-utilized. KM rink ice was remove d I 0 CC k d 0 b Apri -Aug 1 C rin ice was remove Aug 1 -La our Day. Year Prime Time Non Prime Time Total 0/o Colin Campbell 2011 32% 37% 34% Community 2012 33% 34% 33% Kinsmen Memorial 2011 43% 11% 27% 2012 50% 24% 37% 31Page EXECUTIVE SUMMARY BY-LAW 3625 CAO 12-21 DATE: October 22, 2012 TO: Council FROM: David Samis, Acting Chief Administrative Officer SUBJECT: EXECUTIVE SUMMARY TO BY-LAW 3659 TO OPEN AND ESTABLISH PART OF BALDWIN STREET RECOMMENDATION RESOLVE THAT Council receive Executive Summary to By-Law 3659; AND FURTHER RESOLVE THAT By-Law 3659 to open up and establish part of Baldwin Street be brought forward for Council consideration. PURPOSE To obtain Council endorsement of By-Law 3659. HISTORY & DISCUSSION The Town received a request from legal counsel representing an estate sale for 148 Baldwin Street to open a parcel of land abutting this property in order to establish access to Baldwin Street. Staff researched the request and identified that the parcel was in the name of the County of Oxford. It appeared that some years ago this parcel was transferred to the County of Oxford for possible road widening, however in doing so it landlocked this parcel. The County of Oxford have transferred this parcel to the Town of Tillsonburg and the Town is therefore bringing this by-law forward for Council consideration to deem this parcel part of Baldwin Street and to provide access to the property owner. Section 31(2) of the Municipal Act 2001. S.O. 2001. c.25. as amended, provides that land may only become a highway by virtue of a by-law establishing the highway. The property is depicted in the following map. Development and Communication Services 2012 DCS 12 -59 Report-Summary of Turtlefest 2012 DATE: OCTOBER 22, 2012 TO: DAVID SAMIS, (ACTING) CAO FROM: GENO VANHAELENWYN, (ACTING) DIRECTOR OF DEVELOPMENT & COMMUNICATIONS SUBJECT: SUMMARY OF TURTLEFEST 2012 RECOMMENDATION "RESOLVE THAT Council receive Report DCS 12-59 -Summary of Turtlefest 2012 for information purposes" PURPOSE 1. The purpose of this report is to provide Council with an update on the second annual Turtlefest held on June 16, 2012. HISTORY AND DISCUSSION 2. The 2004 Municipal Strategy identified the goal of having more events in Tillsonburg as follows: a. The design and execution of 12 cultural and recreational events per year that (i) can effectively compete with events in Tillsonburg's trading area and (ii) make maximum use of existing venues, the volunteer community and other town resources (geographical and commercial). 3. Building upon this Strategy, the 2008 Economic Development Strategy identified visitor attraction as desirable for the Town's future growth and identified the need to focus on initiatives in key target markets. 4. The first Turtlefest, held on June 16, 2011, was a significant achievement for the Town of Tillsonburg and tourism in general as it is a uniquely focused event that is based on Tillsonburg's history. II Page Development and Communication Services 2012 12.The 2nd annual Turtlefest was even more successful than the 1st Turtlefest with an estimated 4,500 attendees to the various events and venues. This was an increase from the estimated 3,500 attendees in 2011. 13.The Turtlefest concept was received very favourably by the community when it was first announced and continues to capture the imagination of people as they hear about it. This is evidenced by increased support from businesses and increased volunteers. In addition to this, private sector sponsorship increased from $1,850 in 2011 to $3,350 in 2012 (81% increase). 14.The Turtlefest subcommittee also expanded its membership to include new partnerships with Mike Dean/Tillsonburg Tri County Agricultural Society (Fairboard), Lake Lisgar Revitalization Project Committee and the private sector (Advanced Automotive, Chrissy's Catering, Happening Events) to enable new venues at Lake Lisgar, the Beer Tent and the Children's Fun Village. 15.Turtlefest 2012 Sponsors, Partners and Supporters include: SPONSORS Spotting Turtle (Media) Sponsors • The Tillsonburg News • Easy 101/Country 107.3 Painted Turtle (Platinum Sponsor) • Bossy Nagy Geoffrey Group Spiny Soft Shell Turtle (Diamond) Sponsors • JADE Engineers Inc • Kiwanis Club ofTillsonburg • Murado International • Tillsonburg Hydro Inc Blanding's Turtle (Gold) Sponsor • Allen Professional Search/ The People Bank • Definite Styles Hair Salon • FirstOntario Credit Union PARTNERS (committee members and event coordinators) • Advanced Automotive Repair & Towing • Annandale National Historic Site • Chrissy's Catering • Community Centre/Lake Lisgar Water Park • Cruise Tillsonburg • Downtown Business Improvement Area • Happening Events • Lake Lisgar Revitalization Project Committee • Oxford Creative Connections • Southern Ontario Printing • Station Arts Centre • Tillson burg District Chamber of Commerce • Town of Tillsonburg SUPPORTERS (provided in-kind contributions) • Bamford Homes Inc • Baskets & Beyond • Dr. Dale Springer & Associates • E&E McLaughlin Ltd • The Flower Fountain • MP David MacKenzie • Metro • Sinden's Paint & Wallpaper • Tillson burg Historical Society • Tillsonburg Retirement Centre • Tri-County Agricultural Society ofTillsonburg • Theatre Tillsonburg • TurtleHaven • Wildlife Guardians • Zehrs Tillsonburg 31Pagc Development and Communication Services 2012 20.Revenue was $10,565 lower than budgeted due to much the lower revenue from the Fundraising Village (children's bouncy castles) and lower contributions from BIA as the BIA offered less events than in 2011. The Fundraising Village revenue was estimated based on information on average show revenue provided by the equipment owner; however, this was not realized the day of the event. The revenue estimate was calculated based on the best available information, but until one actually rents the equipment in a particular location, it is impossible to provide an accurate estimate. 21.The Turtlefest committee worked to keep costs as low as possible and was able to reduce expenditures to $3,800 lower than budgeted; however, this was not enough to offset the much lower revenue and the festival experienced a loss of $6,883 in 2012. 22.The 2012 Economic Development Budget contained $8,000 in funding for special events of which $2,000 was for Turtlefest. It is recommended that Town staff approach the BIA to split the loss for this event for the amount of $3,441.50. The remaining $3,441.50 would be funded from the 2012 Economic Development Budget. 23. While Turtlefest did not break even or generate revenue for the Town, the Committee believes that the event is meeting the Town of Tillsonburg's objectives and supporting growth in the Tourism sector while promoting the Tillsonburg brand. CONSULTATION 24.A large number of volunteers and businesses were involved in the planning and execution of the 2nd annual Turtlefest. 25.The Committee is making plans to attend an annual fairs and festivals conference in Toronto early in 2013 to assist in expanding and improving Turtlefest. PREPARED BY: Cephas Panschow, BA, MAES, Ec.D. Development Commissioner AUTHORED ON: October 15 2012 APPROVED BY: Geno Vanhaelenwyn, (Acting) Director Of Development & Communications 5I Page Development and Communication Services 2012 DCS 12 -58 Report -Summary of Air Shows DATE: OCTOBER 22, 2012 / TO: DAVID SAMIS, (ACTING) CAO FROM: GENO VANHAELENWYN, (ACTING) DIRECTOR OF DEVELOPMENT & COMMUNICATIONS SUBJECT: SUMMARY OF AIR SHOWS RECOMMENDATION "RESOLVE THAT Council receive Report DCS 12-58 -Summary of Air Shows for information purposes" 1 PURPOSE / 1. The purpose of this report is to provide Council with an update on the two air shows held at the Tillsonburg Regional Airport on August 18 and August 29, 2012. HISTORY AND DISCUSSION 2. In October of 2011, staff commenced the planning of an air show for the summer of 2012. A committee was established and an air boss and date for the August 18 show were selected. 3. Over a period of several months, an air show plan was developed. In March of 2012, it became apparent that the Brantford Air show, always hosted during the last Wednesday of August, may have to cancel their annual Snowbird show due to reconstruction of their ramp area. 4. Staff communicated with the Snowbird team and offered Tillsonburg as an alternate airport in case Brantford had to cancel their show. 5. On June 29 2012, staff received confirmation that the Snowbirds were interested in moving their show to Tillsonburg. Unfortunately, it was not possible to move the original air show of August 18 to the Wednesday Snowbird show; therefore two separate shows were formed. 1\Page Development and Communication Services 2012 o Pro Oil Change Tillsonburg o Township of South West Oxford* o Tillsonburg News o Tillsonburg Town Center Mall lO.Additional sponsors included: Advanced Cellular, Country Brew masters, Courtland Professional Property Management, Delhi Physiotherapy, Dodsley Fuels Ltd (Propane), Happening Events, 0' Grady & Associates Insurance Services Inc, Otter Valley Foods, Premier Equipment LTD, Staples (Tillsonburg), Canadian Owners and Pilots Association, Stubbe's Brandsource Home Furnishings, Tillsonburg Dental Centre, Tillsonburg Flying School, and the Tillsonburg Wine and Beer shop. ll.In addition to this, Anytime Fitness provided free gym access to the entire Snowbird team. 12.The following businesses advised that they put up welcome messages to the Snowbirds as per the Town's request: a. Advanced Automotive Repair & Towing b. Home Hardware Building Centre c. Horvath Auto Corp/Cutting Edge Signs d. Howard Johnson (Covey's) e. M&J Tirecraft f. My Top Drawer Tillsonburg g. The Bridges at Tillson burg Golf Course h. The Livingston Centre i. Tillsonburg Tire j. Vernes Carpet One Floor and Home *Note: These are just the companies that we are aware of as they advised us 13.The air shows were also supported by many volunteers, without which, it would have been impossible to host these events. The Air Show Committee is grateful for the community assistance provided, which helped make the events a success. 14.As evidenced by the strong levels of sponsorship and support from area businesses and the community, it is evident that these events captured the imagination of the organizations and the community and helped raise the profile of the Tillsonburg Regional Airport and the Town of Tillsonburg as the sponsor for these events. lS.Some of the feedback received is as follows: AIRPORT Air Show a. "Great air show. I enjoyed it more than H*******. H****** was bigger of course, but you had to wait at least 30 minutes between entertainers which was very boring" -Rick Cooper b. "Your show was a great start in what will hopefully be many more successful shows at Tillsonburg" -Rick Volker (Performer) 31Pagc Development and Communication Services 2012 Buttonville Airport Golf Fly Inn (this was a first for TRA) o 12 aircraft flew into our airport and were shuttled to the Mount Elgin Golf Course by staff o Most ate at the Cafe prior to teeing off and all purchased fuel o Promised to repeat next year as they enjoyed their day in South West Oxford 18. The Canadian Harvard Aircraft Association also hosted numerous tours of their facilities, including (in no particular order): Canadian Hup Mobile Chapter; 6 Cylinder Chevrolet tour; Woodstock Mental Health Association; Tillsonburg Early Learning Center; Oxford Manor; Horseless Carriage Society; 2 motor cycle clubs; Girl Guides; Church groups; Japanese Business Group Several families from England as well as from Ontario who are interested in the aircraft because of family history. 19. Some events planned for 2013 include: COPA for Kids o Same as 2012 event with a fundraising BBQ and event sponsors Fly and Buy event (this is a first for TRA) o Aircraft up for sale o Interested buyers o Aircraft detailing available on site o Aircraft businesses interested in attending i.e. Aircraft Spruce and other aircraft services Turtle Fest Community Yard sale o Same as mentioned for 2012 event Hot air balloon fest and cook off (this is a first for TRA) o A number of hot air balloons o Oxford County restaurants wing and or rib cook off o Music o Beer and refreshments Wings and Wheels o Canadian Harvard Aircraft Association 5I Page Development and Communication Services 2012 CONSULTATION 26.A large number of volunteers and businesses were involved in the planning and execution of these events. 27.In addition to this, staff met with the organizers of the Great Lakes International Air show in St. Thomas prior to these events and will continue to dialogue with this group as well as other airports and air show organizers to see how we can improve future air shows, including the planned 2014 air show (if approved). The StThomas bi-annual Great Lakes International Air show has a budget of approximately $500,000 and engages approximately 250 volunteers. StThomas Hydro Energy Inc is a strong support of the event. 28.Now that the TRA has two successful air shows behind them, planning will begin for a larger air show in 2014 (if approved). PREPARED BY: , Annette Murray, Airport Administrator I Cephas Panschow, BA, MAES, Development Commissioner AUTHORED ON: Sep 25, 2012 APPROVED BY: Geno Vanhaelenwyn, (Acting) Director Of Development & Communications 71Page LONG POINT REGION CONSERVATION AUTHORITY BOARD OF DIRECTORS-MINUTES August1,2012 (as approved at the Board Meeting held October 3, 2012) Members in attendance: L. Bartlett, D. Beres, R. Chambers, B. Chanyi, M. Columbus, R. Geysens, E. Ketchabaw, R. Sackrider and D. Travale Staff in attendance: C. Evanitski, D. Holmes, J. Robertson, B. Hodi, C. Jacques and D. Mclachlan Special Guests: Tom Haskett, LBMMC Chair, L. Chanda, LBMMC member, Leighton and Betty Brown Scholarship recipient and her family. Regrets: C. Grice The LPRCA Chair called the meeting to order at 7:10pm Wednesday, August 1, 2012 in the Backus Heritage Education Centre Boardroom. ADDITIONAL AGENDA ITEMS None DISCLOSURES OF INTEREST None PRESENTATION: LEIGHTON AND BETTY BROWN SCHOLARSHIP RECIPIENTS Lee Brown Marsh Management Committee (LBMMC) Chair, T. Haskett gave a brief history of the Scholarship noting that it was established in 2006 through donations from hunting patrons to honour the former Marsh Manager and his wife. The first scholarships were awarded in 2007 and since that time 14 young watershed residents have each received $1 ,000 to support their post secondary education in a conservation or environmental related course of study. Chair Haskett introduced this year's scholarship recipient, Vivian Adam, who expressed her gratitude to the Committee and Board in helping with her education. Vivian will be attending Sir Sanford Fleming College in the Fish and Wildlife Technician Program this fall. DEPUTATIONS: BRIAN CRAIG, LONG POINT WORLD BIOSPHERE RESERVE FOUNDATION RE: PROPOSED EXPANSION OF BIOSPHERE DESIGNATION The Long Point World Biosphere Reserve Foundation (LPWBRF) would like to expand its designation to include Backus Woods as another core area. The LPWBRF already has the support of the Nature Conservancy of Canada (NCC) who is the current owner of Backus Woods. As the former owner of Backus Woods, LPRCA is being asked for its support for the expanded designation. FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale - 1 - The GM reviewed his report noting that GRCA receives the bulk of WECI funding due to the number, complexity, size and risk potential to property and people, of water control structures in their jurisdiction. L. Bartlett thanked the GM as he was tasked with asking about the equality of provincial funding to theCA's, and in particular LPRCA and GRCA. The GM also noted that all Source Water Protection funding for the Lake Erie Region funnels through GRCA's coffers. MOTION A-101 moved: B. Chanyi seconded: L. Bartlett THAT the LPRCA Board of Directors receives the General Manager's Report regarding MNR Funding Support to Conservation Authorities as information. CARRIED REVIEW OF COMMITTEE MINUTES None CORRESPONDENCE MOTION A-102 moved: D. Travale seconded: L. Bartlett THAT correspondence outlined in the Board of Directors' Agenda August 15t, 2012 be received as information. CARRIED DEVELOPMENT APPLICATIONS The Planning Department sought approval for a total of six applications, four from Norfolk County, one from Norwich and one from Bayham. B. Hodi was asked what measures can be taken when construction has begun on a project that does not have the required permits from LPRCA. He responded that the first measure would be to work with the public to obtain the proper permits as it may have been an oversight. As well, if a permit is not requested and obtained, charges may be laid by a LPRCA Regulations Officer under Section 28 of the Conservation Authorities Act. MOTION A-1 03 moved: L. Bartlett seconded: D. Travale THAT the Board of Directors of the LPRCA approves the following Development Applications contained within the background section of this report: A. For Work under Section 28 Regulations, Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178/06), NC-58/12 NH-7/12 FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale -3- due to the extension granted by MOE for Source Protection Plan submission, this allows the public consultation process to be moved from the summer months to the fall. December 31st is the new Plan submission deadline. The next SPA meeting is scheduled for October 3rd to review the plan and update members on the public consultations. MOTION A-1 06 moved: D. Travale seconded: M. Columbus THAT the LPRCA Board of Directors receives the updated schedule of proposed Long Point Region Source Protection Authority future meeting dates as information. CARRIED d) WATERSHED CONDITIONS UPDATE The overall conditions have been dry and warm this year. In 2000 the Ontario Low Water Response (OLWR) plan was created to ensure provincial preparedness, to assist in coordination and to support local response in the event of low water conditions. The Water Response Team (WRT) declared a Level1 low water condition on May 22nd, 2012, asking for a voluntary 10% reduction of water usage by all users. The WRT declared a Level 2 low water condition on July 191h, 2012 at which time water users were asked to voluntarily reduce their consumption by 20%. Environment Canada has predicted warmer and drier conditions for August to October. The Source Water Protection Technician explained that a Level 3 low water declaration can't be made locally. It must come from the Ontario Water Directors' Committee Low Water Committee, but it will be based on the recommendations from the local WRT after local efforts to conserve have been unable to deal adequately with the situation. MOTION A-107 moved: R. Chambers seconded: D. Beres THAT the LPRCA Board of Directors receives the Watershed Conditions Update report as information. CARRIED e) HUGHES TRACT PRESCRIPTION f) MADDEFORD/DECLOET TRACT PRESCRIPTION The Field Superintendent fielded questions and explained that LPRCA uses the former geographical townships when describing the properties. Species At Risk (SAR) have been identified and the work area has been modified or will be avoided. MOTION A-108 moved: M. Columbus seconded: R. Chambers THAT the LPRCA Board of Directors approves the prescription/operating plan for the FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale -5- County, the Long Point World Biosphere Reserve and other Norfolk organizations. The Ontario Trillium Foundation is contributing $54 000 to the project which includes $2000 for LPRCA for administration purposes. MOTION A-112 moved: R. Sackrider seconded: D. Beres THAT the LPRCA Board of Directors receives the Explore Norfolk Trails Update Report for information. CARRIED j) 2012 ARGO PURCHASE At the Lee Brown Marsh Management Committee (LBMMC) meeting in the spring the decision to purchase an Argo was discussed in depth. The vehicle would be used to assist with management practices and especially for dealing with the control of invasive species including phragmites. The Argo is expected to have a life expectancy of 30 to 40 years. It will be purchased using the Lee Brown Marsh capital reserve fund. MOTION A-113 moved: R. Chambers seconded: D. Beres THAT the LPRCA Board of Directors approves Lee Brown Waterfowl Management Area Committee motion LB-8 for the purchase of one new 2012 Argo for the total tendered price of $30,583.04 which includes all applicable taxes and delivery. CARRIED k) NEW LPRCA WEBSITE LAUNCH The new website is nearing completion and the official launch date will be announced during the Watershed Tour. This is phase one of the project. Phase 2 will be to add a FaceBook page, expand the online reservations and e-commerce. Links to all municipalities and other partners will be included. MOTION A-114 moved: D. Beres seconded: E. Ketchabaw THAT the LPRCA Board of Directors receives the website project report as information. CARRIED MOTION A-115 moved: R. Sackrider seconded: D. Beres That the LPRCA Board of Directors does now enter into an "In Camera" session to discuss: 0 a proposed or pending acquisition or disposition of land by the Conservation FULL AUTHORITY COMMITIEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale -7- TILLSONBURG BUSINESS IMPROVEMENT AREA BOARD OF MANAGEMENT Minutes Verne's Carpet One, Tilllsonburg Wednesday October 3, 2012-7:00p.m. 1. CALL TO ORDER The meeting was called to order by Vice Chair, Cedric Tomico at 7:00 p.m. Present:,V. Armstrong, T. Pond, J. Mcintyre, C. Tomico, C. Pepper, M. Renaud, C. Lamers, D. Rasokas, D. Samis, D. Sinden Regrets: B. McKay, K. West, J. Kirkland, C. Jezovnik 2. DISCLOSURE OF PECUNIARY INTEREST OF THE GENERAL NATURE THEREOF-none 3. ADOPTION OF AGENDA Moved by D. Rasokas Seconded by C. Lamers AND RESOLVED THAT THE AGENDA OF October 3, 2012 be adopted as written with the following change. Add item "m", WiFi. "Carried" 4. Delegations -none 5. MINUTES & BUSINESS ARISING OUT OF THE MINUTES Minutes of the Board of Management meeting held on September 5, 2012. Moved by T. Pond Seconded by J. Mcintyre AND RESOLVED THAT THE MINUTES OF September 5, 2012 be adopted as written. "Carried" C. Tomico reminded V. Armstrong to contact Lori Arnold about joining the Board. V. Armstrong will drop off the proper paperwork. 6. OTHER BUSINESS a) Signage By Laws The Signage by Laws and the Business by Laws were sent to all Board members. • Provide encouragement and incentives to all businesses to stay open Thursday and Friday night from November 1 to Christmas for holiday shopping • Encourage merchants to join together on this project as other communities outside of Tillsonburg currently do • Newspaper and Radio advertising to promote Shop Tillsonburg • Light Up Downtown Tillson burg promotion-with incentives (see item g)Lights can be purchased from B. Lavier once numbers are received from merchants re; how many light strings they require, colours or white • Wreath and garland order forms • Offer incentives for participation in all Christmas promotions The Committee discussed our Santa Claus Parade participation. V. Armstrong has been asked to co-host the parade again this year through Rogers TV. Discussion ensued on what type of presence we could create in the parade itself. V. Armstrong was authorized to purchase banners for placement on a vehicle. Members agreed to help with the decorating of a van or truck for the parade. C. Pepper suggested that Rogers be contacted to do TV promotions on the Christmas activities taking place in Downtown Tillsonburg. Businesses that participate in staying open later could be featured in their own segment. V. Armstrong will call Michael at Rogers to discuss. e) Budget-Wish List Items V. Armstrong asked for everyone to send in their Wish List of items to be considered prior to next month's budget meeting. f) Promotions -C. Lamers The Promotions Committee will meet next week to complete the Calendar of Events for 2013. The meeting date and time to be announced. Promotional items le. Pocket Ash Trays were distributed by V. Armstrong. V. Armstrong is currently investigating prices of these items. g) Christmas Lighting Promotion-C. Tomico Light Up Downtown Tillsonburg. Place promo on Electronic Bulletin Boards. B. Lavier will order in lights at his cost for BIA members to decorate their store fronts. Order forms will go out in the mail this week. h) Beautifications -M. Renaud M. Renaud reported that light plugs needed to be repaired prior to installation of tree lights. V. Armstrong will contact the Town through D. Samis about this issue. Grates around the trees need to be filled with pebbles to fill in the spaces so that cigarette butts and garbage don't collect in them. M. Renaud recommended the purchase of outdoor ashtrays. C. Lamers suggested that if we were looking to purchase outdoor ashtrays that we consider sand filled receptacles as the other types catch on fire. C. Tomico showed the Board the new BIA name plates that will be installed on the recycling containers. A walking tour to the corner of Broadway and Catering Provided by: Chrissy's Catering RSVP to suzanne@tillsonburgchamber.ca Our annual Taste & Tunes event is scheduled for Friday, October 12 at the Lions' Auditorium. Come out to celebrate our local restaurants and hear local talent Free Beer play. Surprise vendors have confirmed-stay tuned!! RSVP to suzanne@tillsonburgchamber.ca I) WiFi How are we going to advertise that we have this service in our Downtown? V. Armstrong will ask other BIA's how they have promoted this in their Downtown. m) Follow ups From August 2011 -December 2011 Why haven't the banners been phased out?-a reply was received from D. Sam is ISC-M. Renaud Adoption of Town Personnel Policy-M. Renaud From May 15, 2012 Lights on trees-M. Renaud-date set up to install new lights, October 26, 2012 - 8 a.m. in front of Verne's Carpet From September 5, 2012 -Lights -M. Renaud -Order Brushed Stainless name plates & install-C. Tomico, J. Kirkland -installation of waste and recycle plates shown, BIA signage shown to Board -in progress -Details on WiFi-C. Pepper-in progress -V. Armstrong to send Business By Laws to all Board members -done -Send out membership application forms to B. Kenn, Meyer Chiropractic, and Brooks Academy -in process -V. Armstrong to email C. Panschow to let him know that we would like to clean up the bank account for Turtlefest -done o V. Armstrong to send Cedric a copy of the legal document for the LED signs -done The EBB fee cost was discussed and the Board decided that this fee was taking away from getting the full potential and use out of the sign. Moved by M. Renaud Seconded by T. Pond AND RESOLVED THAT effective immediately the $100 cost for Electronic Bulletin Board messages are lifted for not for profit organizations. "Carried" Breakfast hosted by Costco Please RSVP Moved by M. Renaud Seconded by D. Rasokas AND RESOLVED THAT THE meeting be adjourned at 8:56p.m. "Carried" TILLSONBURG BUSINESS IMPROVEMENT AREA BOARDOFMANAGEMENT Minutes Verne's Carpet One, Tilllsonburg Wednesday September 5, 2012-7:00 p.m. 1. CALL TO ORDER The meeting was called to order by Chair, J. Kirkland at 7:04p.m. Present: J. Kirkland, V. Armstrong, T. Pond, J. Mcintyre, C. Tomico, C. Pepper, M. Renaud, C. Lamers Regrets: B. McKay, K. West, C. Panshow, D. Sinden, C. Jezovnik 2. DISCLOSURE OF PECUNIARY INTEREST OF THE GENERAL NATURE THEREOF-none 3. ADOPTION OF AGENDA Moved by T. Pond Seconded by C. Lamers AND RESOLVED THAT THE AGENDA OF September 5, 2012 be adopted as written. "Carried" 4. Delegations-J. Kirkland welcomed Dan Rasokas to the Board. 5. MINUTES & BUSINESS ARISING OUT OF THE MINUTES Minutes of the Board of Management meeting held on June 20, 2012. Moved by C. Lamers Seconded by J. Mcintyre AND RESOLVED THAT THE MINUTES OF June 20,2012 be adopted as written. "Carried" 6. OTHER BUSINESS a) WiFi -J. Kirkland To install WiFi downtown only, would cost approximately $16,000. This would include the main street and 300' back on either side as WiFi zone. This would include 8 access points with 2 repeaters. Installation costs of all of the BIA area would require 32 access points with 2 repeaters for a cost of $64,000. The current package being offered is $1500 per month. C. Pepper was asked to inquire about other packages that may be available. e) Promotions C. Lamers stated that a promotions calendar for 2013 will be available at the next meeting. f) Beautifications Fall Decorations Monday September 7, 2012 from 5-7p.m. We will meet at Verne's. Light replacement -Friday October 26, 2012 - 8 a.m. Meet in front of Verne's Carpet One M. Renaud reported that many of the plugs are damaged. M. Renaud reported that the trees aren't proper for the lights as they are fragile. M. Renaud stated that the Horticultural Society would like to partner with the BIA to do flowers in the downtown. J. Kirkland reported that Otter Valley Farms will be doing tree trimming in the fall. g) Meeting Time for 2012-13 Meeting times for the BIA will be the first Wednesday of every month at 7 p.m. All agreed on the new meeting time. D. Sinden stated that he could only attend the first portion of the meeting due to other commitments. h) Development Committee C. Tomico announced that there are new businesses opening up in Tillsonburg. He will have more information at our next meeting. i) Correspondence IDA Conference correspondence and applications have been completed. j) Chamber of Commerce THURSDAY, October 4-Our Business After Five Sponsored by: Coldwell Banker, G.R. Paret Realty. Come out to see pictures from the first Chamber China Trip that took place September 19 to September 29th! Where: 124 Broadway, Tillsonburg, ON When: Thursday, October 4, 2012 Time: 5:00p.m. Catering Provided by: Chrissy's Catering RSVP to suzanne@tillsonburgchamber.ca Our annual Taste & Tunes event is scheduled for Friday, October 12 at the Lions' Auditorium. Come out to celebrate our local restaurants and hear local talent Free Beer play. Surprise vendors have confirmed-stay tuned!! RSVP to suzanne@tillsonburgchamber.ca k) Follow ups Follow Up From September 5, 2012 -Lights -M. Renaud Order Brushed Stainless name plates & install-C. Tomico, J. Kirkland Details on WiFi-C. Pepper V. Armstrong to send Business By Laws to all Board members Send out membership application forms to B. Kenn, Meyer Chiropractic, and Brooks Academy V. Armstrong to email C. Panschow to let him know that we would like to clean up the bank account for Turtlefest V. Armstrong to send Cedric a copy of the legal document for the LED signs V. Armstrong to send out wreath order forms MINUTES OF THE CULTURAL ADVISORY BOARD June 15, 2011-7:30-8:35 PM Committee Room, Corporate Office PRESENT: Cephas Panschow, Dave Beres, Deb Beard, Dianne Clark, JeffWeis, Josie Baelen, Deb Beard REGRETS: Robert Marsden AGENDA ITEM DISCUSSION ACTION/FOLLO W-UP 1) Call Meeting to Order 2) Approval of the Agenda Moved by: D. Beres Seconded by: J. Baelen "THAT the Agenda be adopted". "Carried" 3) Disclosure of Pecuniary None disclosed Interest 4) Minutes & Business None Arising from the Minutes 5) Delegations None 6) Reports The Committee reviewed the report and was satisfied as to the content. a. By Creative Hands Craft Show 7) New Business Deb Beard was nominated for the position of chair and agreed to let a. Elections her name stand. Moved by: D. Beres RESPONSI Time BILITY Line Dianne Clark was nominated for the position of Recording Secretary and agreed to let her name stand. Moved by: D. Beres Seconded by: J. Weis "That nominations be closed" "Carried" Moved by: D. Beres Seconded by: J. Baelen "That JeffWeis be appointed as Vice-Chair of the Cultural Advisory Board" "Carried" b. Grant Festival of Music Applications Dianne Clark excused herself from the deliberations. The Board Prepare report to C. June 27 reviewed the application. Council Panschow Moved by: J. Weis Seconded: J. Baelen "That the Festival of Music grant application in the amount of $1,500 for their July 1, 2011 event be recommended for approval to Council" "Carried" Down Home Country Christmas Festival 3 TOWN OF TILLSONBURG DEVELOPMENT COMMITTEE MINUTES DATE: Friday, September 28, 2012 TIME: 8 AM LOCATION: Boardroom, Customer Service Centre (10 Lisgar Ave) MEMBERS PRESENT: Lisa Gilvesy, Mike Bossy, Henry Spanjers, Randy Thornton, John Kirkland, Frank Meyer, Mayor Lessif, Mel Getty, Kirby Beckford STAFF PRESENT: Kelley Coulter, David Samis, Donna Wilson, Colleen Pepper, Amber Zimmer 1. 2. 3. Adoption of Agenda M/S/C Adoption of Minutes M/S/C Business License Review A presentation was given by Amber Zimmer and Donna Wilson outlining the history of business licensing in Town as well as the process followed in preparing the updated bylaw for Council consideration. Discussion points included the following: • Requirements for home occupations • Implications of the bylaw with regard to going out of business sales (i.e. liquidation permits) • The Amish would be able to go door-to-door with vegetables, maple syrup etc., unless complaints are received by the Customer Service Centre • Charities are exempt from requiring a license • A list of licenses is maintained by the Town; home-based businesses report their square footage for taxation purposes • Question regarding whether peddlars permits are still in existence 7. BIA Update John Kirkland indicated the BIA was in support of offering free WiFi in the downtown area (i.e. Broadway corridor). The BIA is also awaiting a response back from the province with regard to the heritage lighting project. 8. Oxford Familiarization Tour Mayor Less if provided an overview of activities completed as part of the recent Oxford Familiarization Tour (i.e. touring developers through Oxford County). D. Samis indicated that changes will be made to the content of Tillsonburg's presentation for future years to better reflect the Town's current priorities. 9. Adjournment Meeting adjourned at 10:05. 1) 2) 3) 4) MINUTES OF THE CULTURAL ADVISORY BOARD November 2, 2011 -7:30PM Committee Room, Corporate Office PRESENT: Cephas Panschow, Deb Beard, Dianne Clark, JeffWeis, REGRETS: Dave Beres, Josie Baelen, Robert Marsden AGENDA ITEM DISCUSSION ACTION/FOLLO W-UP Call Meeting to Order Approval of the Agenda Moved by: Seconded by: "THAT the Agenda be adopted". No quorum, but motions for funding approved by email on November 2 and 3, 2011. Disclosure of Pecuniary None disclosed Interest Minutes & Business Arising from the Minutes a. Terms of One of the issues raised was the approval of the minutes for the Finalize terms of Reference Museum Advisory Board. Suggestion was to have the minutes copied reference and email to us but forwarded directly to Council due to the practical concern that out we meet quarterly or less and the Museum Board meets monthly. Also, would reporting to Heritage and Beautification Committee make more sense? Should previous bylaws be rescinded? To be confirmed. RESPONSI Time BILITY Line D. Beard/C. Panschow Further, that the grant application made by the Blacktop records for the amount of$700.00 be approved. Seconded by J. Wies at 6:39AM on November 3, 2011. Supported by D. Beres at 6:45AM on November 3, 2011 and J. DeCloet-Baelen at 9:05AM on November 3, 2011. "Carried" b. 2012 Budget C. Panschow advised that the regular amount was placed in the 2012 budget for consideration by Council. 8) Motions See above. 9) Agenda Items for Next Add Final Report template, Economic Development Strategy, Past Complete report D. Beard Meeting Budget Information, Terms of Reference, Application & Guidelines and add to agenda document 1 0) Correspondance None 11) Roundtable D. Beard advised as to the Week of Remembrance. 12) Date ofNext Meeting 13) Motion to Adjourn Meeting finished at 9: 15 PM 3 TOWN OF TILLSONBURG DEVELOPMENT COMMITTEE MINUTES DATE: Friday, August 17, 2012 TIME: 8:00AM LOCATION: Boardroom, Customer Service Centre (10 Lisgar Ave) MEMBERS PRESENT: Lisa Gilvesy, Mike Bossy, Henry Spanjers, Randy Thornton, Cedric Tomico, Frank Meyer, John Lessif, Mel Getty, Kirby Heckford STAFF PRESENT: Kelley Coulter, Colleen Pepper, David Samis REGRETS: Henry Spanjers, Paul Csanyi 1 1. Adoption of Agenda M/S/C, Randy Thornton, Frank Meyers 2. Adoption of Minutes-June 22, 2012 and July 13, 2012 M/S/C, June 22, 2012 Randy Thornton, Mike Bossy M/S/C, July 13, 2012 Mike Bossy, Mel Getty 3. Strategic Plan Discussion K. Coulter continued the discussion from the last meeting and introduced ideas to the committee for next steps. C. Pepper outlined the background on the introduction and a reminder of the Committee's work on the Mind Map. D. Samis discussed the completion of the draft before it goes to community Consultations and for Council review and discussion. M. Bossy discussed some of the verbiage around Knowledge Workers needs to be revisited versus Intelligent Workers. It was explained the changes on the definitions, recreational vehicle parking, commercial uses, definitions and residential lot-setbacks and standards. SECTION Section 1.2 -ADMINISTRATION Section 1.3 -INSPECTION Section 2.6 -MINOR CORRECTIVE AMENDMENTS Section 4 -DEFINITIONS 3 PROPOSED AMENDMENT Amend this section to state that the Chief Building Official is the appointed person responsible for interpreting, administering and enforcing the Zoning By-law, rather than the By-law Enforcement Officer. Amend this section to remove reference to the Zoning Officer, and replace with Building Inspector/Chief Building Official. Amend this section to reference By-law number 3295 (the Zoning By-law), rather than By-law number 3289. It is believed that this was referenced in error. Remove definition of Accessory Dwelling Unit, the definition is redundant and not used in the Zoning By-law. Add the definition of a By-law Enforcement Officer, and remove the definition of a "Zoning Officer/By-law Enforcement Officer". Add the definition of a cargo container. Add additional wording to the definition of a deck advising that this type of structure is not included when factoring lot coverage; Add the definition of a pergola and provided further information that they are to be factored into the calculation of lot coverage as this type of structure can be enclosed relatively easily; SECTION PROPOSED AMENDMENT Section 5-Non-conforming Uses Provisions have been added to the non-conforming uses section of the Zoning By-law to provide guidance as to how non-conforming rights are lost with respect to recreational vehicles. Non-conforming recreational vehicles will lose their non-conforming status when they are removed from the lot for a period exceeding 30 consecutive days if they are non-conforming with respect to their size or storage location. Section 5-Commercial Motor Vehicles and Tractor Trailers in Residential Zones Table 5.20.2.1-PARKING STANDARDS Section 5.20.2.2-ACCESSIBLE PARKING Section 5-Sale of Fireworks Staff are proposing to amend this to provide for easier and more consistent enforcement of these provisions. Existing provisions regarding a gross vehicle weight of 4,600 kg (unloaded) are being replaced with a maximum vehicle height of 3.7 m (12.1 ')(measured from grade) and maximum overall length of7.0m (23') This section also now separates the parking requirements for different types of schools (elementary, and secondary). This section has been deleted and replaced with a new section and table clearly indicates to staff and the public, the amount of accessible parking spaces required based on total number of parking spaces required, as well as requiring that these parking spaces be provided at the same grade as the entry to the building or access ramp, and be clearly marked and reserved for the exclusive use for accessible parking. The new standard is based upon the draft Built Environment Standard of the Accessibility for Ontarians with Disabilities Act, 2005. A new provision is proposed to be added to prohibit the storage, display or sales of fireworks except within the Central Commercial Zone or Service Commercial Zone, and in accordance with the Town ofTillsonburg Fireworks By-Law Number 3510. Section 5-Storage and Parking of Staff are proposing to amend this section to introduce the following Recreational Vehicles requirements with respect to recreational vehicle parking and storage: 5 • The principal use of the lot must be established first; • All required parking onsite must be accommodated; • Maximum height for a recreational vehicle to be 3.7 m (12.1 ft), measured from grade to highest fixed point of recreational vehicle • When stored outside of a structure, recreational vehicle must be parked in interior side yard or rear yard, with a minimum setback of 1.0 m (3.28'); SECTION Table 6.2.2 -CORNER LOT FLEXIBILITY FOR SINGLE DETACHED DWELLINGS Table 7.2-R2 ZONE PROVISIONS Table 13.1-USES PERMITTED PROPOSED AMENDMENT Reinstate provisions from the previous Zoning By-law which allowed single detached dwellings on comer lots within the Rl and RIA zones to have flexible rear yard setbacks in order to permit the dwelling to have an attached garage fronting onto one street or the other. Reduce the minimum lot area for a single detached dwelling on an interior lot within the R2 Zone from 325 m2 (3,498.4 :tf) to 315 m2 (3,390.7 ft2) in order to have the minimum lot frontage and the minimum lot depth provisions equal the actual lot area that results from that calculation. Further to the above, the following reduction is also proposed in the similar fashion: • R2 Zone, semi-detached dwelling, interior lot from 325 m2 (3,498.4 ft2) to 315m2 (3,390.7 ft2). Add a Department Store as a permitted use to the CC Zone. The use is currently defined, but was not permitted in any zone. This use was previously permitted in the old Zoning By-law in the Central Commercial (C1) Zone. Planning staff are of the opinion that this use was excluded from the CC Zone in error when the new comprehensive Zoning By-law was approved in 2008. Various Locations throughout the Planning staff have corrected a number of typographical errors and document cross referencing errors throughout the document. 5. Urban Design Update D. Samis lead the Committee through DCS 12-47. This report contained a number of recommendations found by the consultants. 7 7. Chamber Update -M. Bossy M. Bossy outlined the positive results on the Chamber Golf Tournament. The next meeting is September 12, 2012 at the Hospital. Business After Five event was successful. 8. BIA Update-C. Tomico No meeting occurred in August. Sidewalk Days on now. Some progress on the Heritage Street Lighting. Town Staff have provided information and availability of grants. 9. Roundtale Meeting Adjourned. Next Meeting September 13, 2012. 9 TOWN OF TILLSONBURG DEVELOPMENT COMMITTEE MINUTES DATE: Friday, September 12, 2012 TIME: 8:00 AM LOCATION: Boardroom, Customer Service Centre (1 0 Lis gar Ave) MEMBERS PRESENT: Lisa Gilvesy, Henry Spanjers, Randy Thornton, Councillor Getty, Paul Csanyi STAFF PRESENT: Kelley Coulter, Colleen Pepper, David Samis REGRETS: Mayor Lessif, Mike Bossy, Cedric Tomico, Kirby Heckford, Paul Csanyi, Frank Meyer 1 1. Adoption of Agenda M/S/C, Randy Thornton, Henry Spanjers 2. Adoption of Minutes-August 17, 2012 M/S/C, August 17, 2012, Randy Thornton, Councillor Getty 3. Strategic Plan Discussion K. Coulter discussed the next steps in setting up open houses. Chair Gilvesy and Randy Thorton have indicated they will lead the first open house. Frank Meyer and Mike Bossy will lead the second open house. The notices will be posted in the newspaper and on the Town website. Monteith Brown will undertake the survey portion of the strategic plan research. It was suggested the demographic information on the plan needs revisions and information on the low crime rate in Tillsonburg should be included as well. MINUTES Town of Tillsonburg Meeting for the Committee "Social Services Committee" on Wednesday September, 15 2012 Community Centre Chair: Chris Vanlandschoot Orders of the Day: ATTENDANCE: Call to Order Adoption of Agenda Adoption of Minutes Delegations Conflict of Interest Busi.ness arising out of the minutes Reports Communications Other Business Adjournment Donna Burditt, Chris Rosehart , Chris Vanlandschoot, Jodi Aspden, Jack McCormick, Abbie Boesterd REGRETS: None received. CALL TO ORDER-By Chris Vanlandschoot at 3:00 pm 1. ADOPTION OF AGENDA Moved by Chris Rosehart Seconded by Donna Burditt AND RESOLVED THAT the agenda of September 19, 2012 be adopted "Carried" 2. APPROVAL OF MINUTES Moved by Chris Rosehart Seconded by Abbie Boesterd AND RESOLVED THAT the minutes be adopted as amended of May 23,2012 "Carried" 3. DELEGATIONS None PARKS & RECREATION ADVISORY COMMITTEE Tuesday,lune5,2012 MINUTES Present Brad LeMaich, Vice Chair Jim Livermore Donald Baxter Bob McCormick Catherine Burke Donna Scanlan Janet McCurdy, Acting Director of Community Service/Community Centre/Program Manager Regrets: Scott McLean, Chair; Marty Klein Councilor 1. APPROVAL OF AGENDA & MINUTES MOTION to accept the agenda as distributed. Moved J. Livermore, and seconded by D. Scanlan. CARRIED. MOTION to accept the minutes of May 8, 2012 as amended (see amendment below). Moved by D. Baxter, and seconded by ].Livermore. AMMENDMENT: Include within minutes of May 8, 2012 under Master Strategic Plan 5.1 " MOTION to request staff to determine the top five priorities of the master strategic plan. Moved by D. Baxter, and seconded by D. Scanlan. CARRIED." 2. DISCLOSURE OF PECUNIARY INTEREST None declared. 3. NEW BUSINESS ··~ ---~ .. - ~ /) ~-------------- ••••• ·, r'..~~--._-: .,;.• Town ofTillsonburg, 200 Broadway, Tillsonburg, Ontario, N4G5A7 Tillsonburg Town Council, 1.. -.•.; .·· ..... The !53 V amavair Squadron Royal Canadian Air Cadets request pennission to place our squadron cadets; in unifonn, on town property at various locations for our Annual Tag Day Fundraiser the weekend of October 26th and 27th. This is our squadrons Annual Fundraiser. The funds raised through this event go towards the training expenses for our organization. The Squadron consists of 50 girls and boys between the ages of twelve and eighteen from the Tillsonburg and surrounding areas. Thankyou for yo.tirhipe and consideration. tq 'l' . / ' ; ' _, .. • !--I t• I (!., ',J ~ [; VanParys Air Cadet League of Canada Chairperson 153 VamavairR.C.A.C. SSC THE CORPORATION OF THE TOWN OF TILLSON BURG BY-LAW NUMBER 3659 A BY-LAW to open up and establish part of Baldwin Street. WHEREAS it is deemed necessary and expedient to open up and establish part of Baldwin Street being Lot 35, Plan 1646, in the Town of Tillson burg in the County of Oxford. AND WHEREAS the effect of this by-law will not deprive any person of means of ingress and egress to and from his lands. AND WHEREAS by virtue of Section 31 (l)of The Municipal Act, 2001 S.O. 2001, Chapter 25, this Corporation is empowered to establish highways. BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. THAT Lot 35, Plan 1646, in the Town of Tillsonburg in the County of Oxford is hereby dedicated and established as part of Baldwin Street. 2. THIS by-law shall take effect on registration hereof in the Registry Division for the County of Oxford (No. 41). 3. THAT the Mayor and Clerk are hereby authorized to execute all necessary documents to implement such highway establishment. READ A FIRST AND SECOND TIME TillS 22"d DAY OF October, 2012. READ A TillRD AND FINAL TIME AND PASSED TillS 22"d DAY OF October, 2012. Mayor -John Lessif Clerk -Donna Wilson THE CORPORATION OF THE TOWN OF TILLSON BURG BY-LAW NUMBER 3661 BEING A BY-LAW to confirm the proceedings of Council at its meetings held on the 22'd day of October, 2012 WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a municipal corporation shall be exercised by its council; AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of Tillsonburg at this meeting be confirmed and adopted by by-law; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSON BURG ENACTS AS FOLLOWS: 1. All actions of the Council of The Corporation of the Town of Tillsonburg at its special meeting and regular meeting held on October 22, 2012, with respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this or a separate by-law. 2. The Mayor and Clerk are authorized and directed to do all the things necessary to give effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to in the preceding section. 3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg. 4. This By-Law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS 22"d DAY OF OCTOBER, 2012. READ A THIRD AND FINAL TIME AND PASSED THIS 22"d DAY OF OCTOBER, 2012. MAYOR -John Lessif CLERK-Donna Wilson COUNCIL RESOLUTION AGENDA ITEM NO.: __ _ Date: October 22, 2012 RESOLUTION NO.: 2 MOVED BY: RESOLVE THAT Council move into osed Session, to consider matters relating to: Matters relating to the security of the property of the municipality or local board; Matters for the purpose of education or training the members; c6'Carried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: __ _ Date: October 22, 2012 RESOLUTION NO.: 1 MOVED BY: RESOLVE THAT the Agenda as prepared for the Open Session of the Council Meeting of October 22, 2012, be adopted. ~Carried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: __ _ Date: Oct 22, 2012 MOVED BY: ......... -·· RESOLVE THAT Staff provide Council with a report regarding the use of the town's Trust Funds for requests by Youth Delegations at Open Council Meetings. D D Carried Recorded Vote D Defeated D Deferred D Tabled ___ Mayor's Initials ) COUNCIL RESOLUTION AGENDA ITEM NO.: __ _ Date: Oct 22, 2012 RESOLUTION NO.: MOVED BY: RESOLVE THAT Staff provide Council with a report regarding the discontinuation of the Christmas Tree pickup program during the 2013 fiscal year. D D Carried Recorded Vote D Defeated D Deferred D Tabled ___ Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: __ _ Date: October 22, 2012 RESOLUTION NO.: 3 MOVED BY: RESOLVE THAT the Minutes of the Open Council Meeting of October 9, 2012, be approved. ~Carried D Recorded Vote D Defeated D Deferred D Tabled *-Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: __ _ Date: Oct 22, 2012 MOVED BY: RESOLVE THAT Council support the initiatives of the Oxford Master Aging Plan Committee. ~rried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: _7:__ Date: October 22, 2012 RESOLUTION NO.: 4 MOVED BY: RESOLVE THAT Council receives FIN 12-41, 2012 Third Quarter Financial Results as information. D Recorded Vote D Defeated D Deferred D Tabled (/ll; Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: ____:8::___ Date: October 22, 2012 RESOLUTION NO.: MOVED BY: RESOLVE THAT Council receives FIN 12-40, 2012 Third Quarter Finance Department Report as information. &arried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: -9=----Date: October 22, 2012 RESOLUTION NO.: MOVED BY: RESOLVE THAT Council receives OPS 12-16, 2012 Third Quarter Operations Services Report as information. ~Carried D Recorded Vote D Defeated D Deferred D Tabled ____/fj;:: Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 10 Date: October 22, 2012 RESOLUTION NO.: MOVED BY: RESOLVE THAT Council receives DCS 12-62, 2012 Third Quarter Development and Communication Services Report as information. ~Carried D Recorded Vote D Defeated D Deferred D Tabled ~ayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 11 Date: October 22, 2012 8 MOVED BY: RESOLVE THAT Council receives PRS 12-17, 2012 Third Quarter Parks and Recreation Services as information. ~arried D Recorded Vote D Defeated D Deferred D Tabled _()£!.._Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 12 Date: October 22, 2012 MOVED BY: RESOLVE THAT Council receive Executive Summary to By-Law 3659; FURTHER RESOLVE THAT By-Law 3659 to open up and establish part of Baldwin Street be brought forward for Council consideration. dcarried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 13 Date: October 22, 2012 RESOLUTION NO~ MOVED BY: &_),_____ ~ SECONDED BY: ~ L---- RESOLVE THAT Council receive Report DCS 12-59-Summary of Turtlefest 2012 as information~ M;~2L~~/ D Recorded Vote D Defeated D Deferred D Tabled __payor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 14 Date: October 22, 2012 RESOLVE THAT Council receive Report DCS 12-58-Summary of Air Shows as information. ~arried D Recorded Vote D Defeated D Deferred D Tabled J1J-Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 17 Date: October 22, 2012 RESOLUTION NO.: MOVED BY: RESOLVE THAT the request from 153 Varnavair Squadron Royal Canadian Air Cadets, to conduct their Annual Tag Day Fund raiser October 26 and 27, 2012, in the Town of Tillson burg, be approved. ~arried D Recorded Vote D Defeated D Deferred D Tabled ~ Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 18 Date: October 22, 2012 RESOLUTION NO.: 13 MOVEDBY: 41ti ~ SECONDED BY: "}:;;~------ RESOLVE THAT By-Law 3659, To Establish Part of Baldwin Street, be read a first and second time and this constitutes the first and second reading thereof; FURTHER RESOLVE THAT By-Law 3659, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. cz( Carried D Recorded Vote D Defeated D Deferred D Tabled -fiLL Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 19 Date: October 22, 2012 RESOLUTION NO.: MOVED BY: RESOLVE THAT By-Law 3661, To Confirm the Proceedings ofthe Council Meeting of October 22, 2012, be read for a first and second time and this constitutes the first and second reading thereof; FURTHER RESOLVE THAT By-Law 3661, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. D Recorded Vote D Defeated D Deferred D Tabled ~ayor's Initials October 22, 2012 Lori VanParys Air Cadet League of Canada Chairperson 153 Varnavair R.C.A. C. SSC P.O. Box 373 STN Main Tillson burg, ON N4G 4H8 The Corporation of the Town of Tillson burg RE: COUNCIL Resolution-Air Cadets Request for Annual Tag Day Fundraiser At the Tillson burg Town Council Meeting of October 22, 2012, Council passed the following resolution: RESOLVED THAT the request from 153 Varnavair Squadron Royal Canadian Air Cadets, to conduct their Annual Tag Day Fundraiser October 26 and 27, 2012, in the Town ofTillsonburg, be approved. If you have any questions, please do not hesitate to contact me at 688-3009 Ext. 3224 Regards, ~~ Donna Wilson Clerk Town of Tillson burg CORPORATE OFFICE 200 Broadway, 2nd Floor, Tillsonburg, Ontario, N4G 5A7, Telephone (519) 688-3009, Fax (519) 842-9431 www. tillsonburg.ca The Corporation of the Town of Tillson burg October 22, 2012 Bob McFarland Via e-mail: bob.mcfarland519@gmail.com Dear Mr. McFarland: RE: COUNCIL Resolution-Oxford Master Aging Plan At the Tillsonburg Town Council Meeting of October 22, 2012, Council passed the following resolution: RESOLVED THAT Council support the initiatives of the Oxford Master Aging Plan Committee. If you have any questions, please do not hesitate to contact me at 688-3009 Ext. 3224 Regards, Donna Wilson Clerk Town of Tillson burg CORPORATE OFFICE 200 Broadway, 2"ct Floor, Tillsonburg, Ontario, N4G 5A7, Telephone (519) 688-3009, Fax (519) 842-9431 www. ti II so nburg.ca R.E.F. Eddy, Mayor P. Emerson, C.A.O. Telephone 519-449-2451 -" 519-449-2454 /ail brant@brant.ca vveb Site http://www.brant.ca Han. Dalton fv'icGuinty Premier of Ontario Room 281 Main Legislative Building Toronto, ON M7A 1Z8 Dear Premier McGuinty: October 5, 2012 Couniy Administration Building 26 Park Avenue Burford, ON Mailing Address: P.O. Box 160 Burford, ON NOE 1AO Brant County Council approved the following recommendation of their Corporate Development Committee at their meeting held on September 4, 2012: "That the County of Brant support the resolution from the Town of Tillsonburg requesting the Province of Ontario to amend Part IX of the Municipal Act, 2001 and supporting regulatory provisions so as to make the entirety of Part IX (Business Tax Capping) optional at the discretion of each upper and single tier jurisdiction, to be effective for the 2013 taxation year." If you have any questions or require further information, please contact our office. Yours truly, ~wC())e_~ Yayn~ Carman Clerk County of Brant cc Hon. D. Duncan, Minister of Finance Hon. K. Wynne, Minister of Municipal Affairs and Housing D. Levac, M.P.P., Brant Riding Association of Municipalities of Ontario D. Wilson, Clerk, Town of Tillsonburg ONTARIO JUNIOR CITIZEN OF THE YEAR AWARDS October 2, 2012 Town ofTillsonburg 204-200 Broadway Tillsonburg, Ontmio N4G 5A 7 Dear Supporter of Ontario's Youth, Ontario Junior Citizen of the Year Awards 3228 South Service Rd. Suite 116 Burlington, ON L7N 3H8 Te l. 905-639-8720 Fax 905-639-6962 jr.citizen@ocna.org www.ocna.org The Ontario Community Newspapers Association is pleased to inform you about a very worthwhile and successful program we co-ordinate on behalf of our member community newspapers. The Ontario Junior Citizen ofthe Year Awards is a program which gives important recognition to outstanding young people in their own cities/towns/villages through their local community newspaper. Of the 100-150 young people recognized each year, 12 final recipients from across the province will be honoured as Ontario Junior Citizens of theY ear at a special ceremony in the Spring of2013. Over the years some wonderful examples of courage, leadership and community spi1it have been highlighted, and it is our hope that with your staffs help we may continue to make people aware of the wonderful qualities the young people in our province exhibit. We ask your assistance by displaying the enclosed brochure in your municipal office. We would also appreciate it if you could spread the word about this program to interested parties such as libraries and Parks and Recreation departments and encourage them to nominate someone or display it in a prominent area. Please note the deadline for nominations is November 30, 2012. I am enclosing the announcement from the 2011 program, which includes a brief synopsis of the young people we recognized last year. Nomination fonns can be downloaded or completed online at www.ocna.org or mailed/faxed to you by calling OCNA at 905-639-8720 or e-mail at k.gorven@ocna.org. Thank you for your support. We look forward to receiving your nominations and recognizing outstanding young people from your community. Yours sincerely, a .~ Anne Lannan ) Ontario Community Newspapers Association Coordinated by the Ontario Community Newspapers Association on behalf of it's 300+ member newspapers Junior Citizen Top 12 Final Recipients Announcement Breanna Pede, 11, Sarnia Breanna rescued two friends within a week of each other from drowning In one case the girl was having a seizure and Breanna was able to get her in the proper position and call for help. Since then she has been dedicated to creating awareness about epileptic seizures. Rebecca Marsh, 16, Burlington Rebecca helped raise $11,400 for a sustainable clean water system in Kenya, is co-leader of Tumaini Toronto and is a member of her school's Leaders Against Bullying group. Stephanie Murchison, 17, Sarnia Stephanie is visually impaired, suffers from Anxiety, OCD and Asperger's. Despite overcoming many challenges, she continues to volunteer with many organizations including Autism Ontario, Pathways Health Centre for Children and CNIB. Alysha Dykstra, 7, Guelph At the age of four, Alysha was diagnosed with a rare form of leukemia. In January 2009, Operation Alysha was formed as a social action group to promote and build awareness of the need to donate blood. At such a young age, she has battled her way to remission. Andrew Sigmaringam, 17, Toronto Andrew was born deaf and has defeated many obstacles in order contribute to his community. He has successfully raised $5,000 for Free the Children and continues to present and appear as a guest speaker at numerous different workshops. Sarah Lewis, 11, Windsor Sarah developed a campaign called 'Socks Warm Your Heart' at the young age of seven. To date she has donated almost 3,000 pairs of socks to Street Help. Mackenzie Oliver, 12, Barrie Mackenzie started the I LOVE ME club at her school, which focuses on the importance of self-esteem. In addition she organizes fundraisers for local charities, raising over $25,000 for various causes. Kalem McSween, 17, Toronto Kalem is an active member of the Catholic Student Leadership Impact Team representing students at the Toronto Catholic School Board. He is Director of Equity and his goal is to ensure students have a voice about issues related to mental health wellness, anti-bullying and anti-homophobia. Isabelle Wilson, 12, Kincardine Currently, both of Belle's parents and her brother are battling cancer. Despite difficulties at home, she is involved within her community as a member of the Helping Hands committee at her school and has participated in fundraisers to support her school's Clean Water Project in Kenya. Stephanie Simmons, 17, London In 2011, more than 30,000 letters from across the Country were collected in support of Stephanie's campaign. Her goal is to produce a stamp with a gold ribbon on it, representing childhood cancer. Stephanie herself has suffered from three brain tumours. River Wong, 16, Thornhill River suffers from a dangerous bleeding disease. Despite difficulties, he has a great outlook on life. He has volunteered well over 800 hours within his school and community. Madelaine Frank, 13, Whitby After hearing about a fire at the Oshawa Humane Society, Madelaine decided to design and sell fridge magnets to raise funds. She has sold over 300 magnets and over $6,000 has been raised. Town ofTillsonburg, 200 Broadway, Tillsonburg, Ontario, N4G5A7 Tillsonburg Town Council, The 153 Varnavair Squadron Royal Canadian Air Cadets request permission to place our squadron cadets; in uniform, on town property at various locations for our Annual Tag Day Fundraiser the weekend of October 26th and 27th. This is our squadrons Annual Fundraiser. The funds raised through this event go towards the training expenses for our organization. The Squadron consists of 50 girls and boys between the ages of twelve and eighteen from the Tillson burg and surrol.mding areas. Th~rrl(Y,ou \or y. czti e and consideration . . -fu{/ •/ ( \ ( .·1 \fo (~ /u ri VanParys Air Cadet League of Canada Chairperson 153 V arnavair R.C.A.C. SSC McCormick Rankin 72 Victoria Street South, Suite 100 Kitchener, ON Canada N2G 4Y9 t: 519.741.14641 f 519.741.8884 www.mrc.ca October 9, 2012 Ms. Donna Wilson Town Clerk Town of Tillsonburg 200 Broadway Street, 2nd Floor Tillsonburg, ON N4G 5A7 Re: Notice of Public Information Centre Highway 3 and Vienna Road Intersection Improvements (G.W.P. 3045-08-00) Dear Ms. Wilson: McCORMICK RANKIN ft. lh'lllt..-,_,; Oi i .l..'-.'-MMMG~OUP The Ontario Ministry of Transportation (MTO) has retained McCormick Rankin (MRC) to undertake the Preliminary Design and Class Environmental Assessment (Class EA) Study for intersection improvements at Highway 3 and Vienna Road near the Town of Tillsonburg, in Oxford County. The purpose of this letter is to inform the Town of Tillsonburg of the upcoming Public Information Centre (PIC) and to invite municipal staff and Council to attend a Preview Session for agencies, from 3:00 p.m. to 4:00p.m. at the Tillsonburg Public Library on October 25, 2012. This PIC has been arranged to provide the public and interest groups an opportunity to review the study process, existing conditions, need and justification, generation of preliminary alternatives and the next steps in the study. The PIC will be held as follows: Date: Location: Time: PUBLIC INFORMATION CENTRE Thursday, October 25, 2012 Tillsonburg Public Library 2 Library Lane Tillsonburg, ON N4G 257 Open House Format: 4:00 p.m.-8:00 p.m. Informal Presentations: 5:00 p.m. and 7:00 p.m. ---· ·-----·--·----·-----·-- global transportation engineering McCORMICK RANKIN A member of iA'-' MMMG•ou• It would be appreciated if you could circulate this invitation to municipal staff, and present this letter to Council as an information item. Should you require further information regarding this study, you may contact either one of the Project Managers listed below on the enclosed notice. Yours truly, McCormick Rankin, a member of MMM Group Limited ~L Dan Green, P. Eng. Consultant Project Manager cc: Frank Hochstenbach, MTO, Project Engineer Khahy Ho, MTO, Environmental Planner Greg Moore, Ecoplans, Consultant Environmental Planner Attach. 2 \ NOTICE OF PUBLIC INFORMATION CENTRE Preliminary Design and Class Environmental Assessment Study Highway 3 and Vienna Road Intersection Improvements G.W.P. 3045-08-00 THE PROJECT !Ill The Ministry of Transportation (MTO) is undertaking the t Preliminary Design and Class Environmental Assessment Study (Class EA) for improvements to the intersection of Highway 3 and Vienna Road, near the Town of Tillsonburg, in Oxford County. The technically preferred plan includes a roundabout and associated illumination at the intersection. PUBLIC INFORMATION CENTRE A Public Information Centre (PIC) provides an opportunity to share information and seek input regarding the analysis and evaluation of the intersection alternatives, the technically preferred plan, anticipated environmental impacts and proposed mitigation measures. The PIC will be held as a drop-in style, open house format where people can attend at anytime to discuss directly with the _,.,.,,,. · study team. A brief presentation providing an overview of the study and display boards is scheduled at 5:00 p.m. and 7:00 p.m. You are encouraged to attend the PIC and to provide us with your comments. THE PROCESS Date: Thursday, October 25, 2012 Location: Tillsonburg Public Library 2 Library Lane Tillsonburg, ON N4G 2S7 Time: Open House Format: 4:00 p.m. -8:00 p.m. Informal Presentations: 5:00 p.m. and 7:00 p.m. The study is following the Class EA for Provincial Transportation Facilities (2000) process for a Group '8' project. External agency and public consultation will take place throughout the study. Upon completion of the study, a Transportation Environmental Study Report (TESR) will be prepared and made available for public review. A notice will be published at that time to explain the review process and identify the locations where the TESR is available for the review period. If you are unable to attend the PIC, but wish to obtain further information, provide comments or to be placed on the mailing list, please contact: Mr. Dan Green, P.Eng. Consultant Project Manager McCormick Rankin 72 Victoria Street South Kitchener, ON N2G 4Y9 tel: 519-741-1464 ext. 2234 toll-free: 1-866-7 41-8850 fax: 519-7 41-8884 e-mail: dgreen@mrc.ca Mr. Frank Hochstenbach, M.Eng., P.Eng. Project Engineer Ministry of Transportation, West Region 659 Exeter Road London, ON N6E 1 L3 tel: 519-873-4575 toll-free: 1-800-265-6072 ext. 4575 fax: 519-873-4600 e-mail: frank.hochstenbach@ontario.ca Mr. Greg Moore, B.E.S. Consultant Environmental Planner Ecoplans 2655 North Sheridan Way Mississauga, ON L5K 2P8 tel: 905-823-4988 ext. 1323 toll-free: 1-877-562-7947 fax: 905-823-2669 e-mail: gmoore@ecoplans.com If you have any accessibility requirements to participate in this project, please contact one of the Project Team members listed above. Comments and information are being collected to assist the MTO in meeting the requirements of the Ontario Environmental Assessment Act. Information will be collected in accordance with the Freedom of Information and Protection of Privacy Act and the Access to Information Act. With the exception of personal information, all comments will become part of the public record. ----·--l')h t?ontario