The URL can be used to link to this page

171211 Council AGD PacketTable of Contents Agenda 3 Minutes of the Meeting of November 27, 2017 171127 Council MIN 11 Canadian Mental Health Awareness - The 150 Leading Canadians for Mental Health Council Delegation - Watters 20 TSPC 7-179, Tillsonburg Non-Profit Housing Corporation - 8 Hardy Avenue & 13 Sanders Street TSPC 7-179 Report 24 Report Attachments 29 Storm Water Management Report 37 CAO-HR 17-07, Council Remuneration CAO-HR 17-07 Council Remuneration 79 BY-LAW NUMBER 3932 81 CL 17-17, Bill 68, Modernizing Ontario's Municipal Legislation Act. 2017. CL 17-17 Bill 68, Modernizing Ontario's Municipal Legislation Act, 2017 83 CL 17-17, Summary effective dates of Bill 68 91 Chart Action Items Resulting from Bill 68 92 CL 17-23, Committee of Adjustment Appointment CL 17-23 Committee of Adjustment 96 By-Law 4153 To Appoint a Committee of Adjustment (Council) 2018 97 CL 17-25, 2018 Meeting Calendar Council Schedule - CL 17-25 98 2018 Meeting Calendar 100 DCS 17-39, Off Leash Dog Park By-Law DCS 17-39 Off Leash Dog Park By-Law 101 By-Law 4146 ? Designated Off Leash Dog Park 105 DCS 17-40, Prohibit Smoking By-Law-Amendment – Dog Park DCS 17-40 - Prohibit Smoking By-Law-Amendment Dog Park 114 By-Law 3596 - Prohibit Smoking By-Law 116 FIN17-38, Office Space Review FIN17-38 Office Space Review 123 Strathallen Term Sheet 125 FRS 17-08, Fire Underwriters Survey Results FRS 17-08 Fire Underwriter Survey Results 129 RCP 17-52, Tillsonburg District Craft Guild 2018-2020 Memorandum of Understanding RCP 17-52 - Tillsonburg District Craft Guild 2018-2020 Memorandum of Understanding 133 Memorandum of Understanding 135 1 RCP 17-53, Lions Auditorium Kitchen Improvements RCP 17-53 - Lions Auditorium Kitchen Improvements 141 RCP 17-24 - Lions Auditorium Kitchen Reno Project Outline 144 RCP 17-55, Contract Authorization - Whitby Hydro Energy Services RCP 17-55 - Contract Authorization: Whitby Hydro Energy Services 146 RCP 17-55 attachment 147 RCP 17-48 - Implementing an Energy Retrofit at TCC 181 Committee Minutes 171107 Special Awards MIN 189 171120 Mem Park MIN 194 By-Law 4146, To establish and regulate the use of Designated Off Leash Dog Parks By-Law 4146 Designated Off Leash Dog Park 197 By-Law 4153, To Appoint a Committee of Adjustment By-Law 4153 To Appoint a Committee of Adjustment (Council) 2018 206 By-Law 4155, To enter into an agreement with ERTH Corporation By-law 4155 Authorize Agreement with ERTH Corporation 207 By-Law 4159, To Confirm the Proceedings of Council By-Law 4159 208 2 = 1. Call to Order 2. Closed Session Proposed Resolution #1 Moved By: Seconded By: THAT Council move into Closed Session to consider: 1. a proposed or pending acquisition or disposition of land by the municipality or local board (potential land sale; and potential land purchase) 3. Adoption of Agenda Proposed Resolution #2 Moved By: Seconded By: THAT the Agenda as prepared for the Council meeting of Monday, December 11, 2017, be adopted. 4. Moment of Silence 5. Disclosures of Pecuniary Interest and the General Nature Thereof 6. Adoption of Council Minutes of Previous Meeting 6.1. Minutes of the Meeting of November 27, 2017 171127 Council MIN Proposed Resolution #3 Moved By: Seconded By: The Corporation of the Town of Tillsonburg COUNCIL MEETING Monday, December 11, 2017 4:30 PM Council Chambers 200 Broadway, 2nd Floor AGENDA 3 Council Meeting – Agenda - 2 - THAT the Minutes of the Council Meeting of November 27, 2017, be approved. 7. Delegations and Presentations 7.1. Volunteer Achievement Award - Presentation to Veronica Holly 7.2. Presentation of Accessibility Achievement Award to Dr. Chris Ort & Dr. Rob Bamford, Tillsonburg Dental Centre Presenters: Mayor Stephen Molnar and Accessibility Advisory Committee Members Mike Cerna, Robert Doerr, and Michael Kadey 7.3. Canadian Mental Health Awareness - The 150 Leading Canadians for Mental Health Presenters: CJ Watters, Paula Watters Council Delegation - Watters Proposed Resolution #4 Moved By: Seconded By: THAT the Delegation regarding Canadian Mental Health Awareness, The 150 Leading Canadians for Mental Health, be received as information. 8. Committee Reports & Presentations 9. Public Meetings 10. Planning Applications 10.1. TSPC 7-179, Tillsonburg Non-Profit Housing Corporation - 8 Hardy Avenue & 13 Sanders Street TSPC 7-179 Report Report Attachments Storm Water Management Report Proposed Resolution #5 Moved By: Seconded By: THAT Council directs staff to approve Site Plan Application TSPC 7-179, to facilitate a one storey apartment building consisting of 16 one bedroom apartment units, submitted by Town of Tillsonburg Non-Profit Housing Corporation, on lands legally described as 4 Council Meeting – Agenda - 3 - Lots 598, 599 & 600, Plan 500, Tillsonburg, known municipally as 13 Sanders Street & 8 Hardy Avenue. 11. Information Items 12. Mayor 13. Quarterly Reports 14. Reports from Departments 14.1. Chief Administrative Officer 14.1.1. CAO-HR 17-07, Council Remuneration CAO-HR 17-07 Council Remuneration BY-LAW NUMBER 3932 Proposed Resolution #6 Moved By: Seconded By: THAT Council receives Report CAO-HR 17-07, Council Remuneration; AND THAT staff be directed to create a Council Compensation Review Committee in 2018 with public representation and report back to Council with Terms of Reference for the committee in Q1 2018. 14.2. Clerk’s Office 14.2.1. CL 17-17, Bill 68, Modernizing Ontario's Municipal Legislation Act 2017. CL 17-17 Bill 68, Modernizing Ontario's Municipal Legislation Act, 2017 CL 17-17, Summary effective dates of Bill 68 Chart Action Items Resulting from Bill 68 Proposed Resolution #7 Moved By: Seconded By: THAT Council receives Report CL 17-17, Modernizing Ontario’s Municipal Legislation Act 2017, as information. 14.2.2. CL 17-23, Committee of Adjustment Appointment CL 17-23 Committee of Adjustment 5 Council Meeting – Agenda - 4 - By-Law 4153 To Appoint a Committee of Adjustment (Council) 2018 Proposed Resolution #8 Moved By: Seconded By: THAT Council receives Report CL 17- 23, Committee of Adjustment Appointment; AND THAT all members of Tillsonburg Town Council be appointed to the Committee of Adjustment; AND THAT an Appointment By-law be brought forward for Council’s consideration. 14.2.3. CL 17-25, 2018 Meeting Calendar Council Schedule - CL 17-25 2018 Meeting Calendar Proposed Resolution #9 Moved By: Seconded By: THAT Council receives Report CL 17-25, 2018 Meeting Calendar; AND THAT the following regular Council Meetings be re-scheduled or cancelled for 2018: 1. Monday, February 26, 2018 is re-scheduled to Thursday, March 1, 2018 due to the OGRA Conference (February 25, 2018 to February 28, 2018); 2. Monday, June 11, 2018 is re-scheduled to Thursday, June 14, 2018 due to the AMCTO Conference (June 10, 2018 – June 13, 2018); 3. Monday, July 23, 2018 is cancelled; 4. Monday, August 27, 2018 is cancelled; 5. Monday, October 8, 2018 is re-scheduled to Tuesday, October 9, 2018 due to Thanksgiving; 6. Monday, October 22, 2018 is cancelled due to the 2018 Municipal Election; and 7. Monday, December 24, 2018 is cancelled; AND THAT the 2018 Meeting Calendar, be approved. 14.3. Development and Communication Services 14.3.1. DCS 17-39, Off Leash Dog Park By-Law 6 Council Meeting – Agenda - 5 - DCS 17-39 Off Leash Dog Park By-Law By-Law 4146 Designated Off Leash Dog Park Proposed Resolution #10 Moved By: Seconded By: THAT Council receives Report DCS 17-39, Off Leash Dog Park By-Law, as information; AND THAT Designated Off Leash Dog Park By-Law 4146, to establish and regulate the use of designated off leash dog parks in the Town of Tillsonburg, be brought forward for Council consideration. 14.3.2. DCS 17-40, Prohibit Smoking By-Law-Amendment – Dog Park DCS 17-40 - Prohibit Smoking By-Law-Amendment � Dog Park By-Law 3596 - Prohibit Smoking By-Law Proposed Resolution #11 Moved By: Seconded By: THAT Council receives Report DCS 17-40, Prohibit Smoking By-Law- Amendment – Dog Park, as information; AND THAT Prohibit Smoking By-Law 3596 be amended to include a Designated Dog Park, and be brought forward for Council consideration. 14.4. Finance 14.4.1. FIN17-38, Office Space Review FIN17-38 Office Space Review Strathallen Term Sheet Proposed Resolution #12 Moved By: Seconded By: THAT Report FIN17-38, Office Space Review, be accepted as information; AND THAT Council authorizes the Treasurer to sign the Term Sheet with Strathallen Capital Corp (on behalf of SBLP Tillsonburg Town Centre Inc.) for rental space at 200 Broadway in Tillsonburg with a term from April 1, 2018 to December 31, 2023. 7 Council Meeting – Agenda - 6 - 14.5. Fire and Emergency Services 14.5.1. FRS 17-08, Fire Underwriters Survey Results FRS 17-08 Fire Underwriter Survey Results Proposed Resolution#13 Moved By: Seconded By: THAT Report FRS 17-08, Fire Underwriters Survey Results, shall be received for information; AND FURTHER THAT the Fire Chief be directed to review the Fire Underwriters Survey results with the Fire Services Strategic Planning Committee. 14.6. Operations 14.7. Recreation, Culture & Park Services 14.7.1. RCP 17-52, Tillsonburg District Craft Guild 2018-2020 Memorandum of Understanding RCP 17-52 - Tillsonburg District Craft Guild 2018-2020 Memorandum of Understanding Memorandum of Understanding Proposed Resolution #14 Moved By: Seconded By: THAT Council receives Report RCP 17-52, Tillsonburg District Craft Guild 2018- 2020 Memorandum of Understanding; AND THAT Council authorizes the Mayor and Clerk to sign a Memorandum of Understanding with the Craft Guild for 2018-2020; AND THAT a by-law be brought forward. 14.7.2. RCP 17-53, Lions Auditorium Kitchen Improvements RCP 17-53 - Lions Auditorium Kitchen Improvements RCP 17-24 - Lions Auditorium Kitchen Reno Project Outline Proposed Resolution #15 Moved By: Seconded By: THAT Council receives Report RCP 17-53, Lions Auditorium Kitchen Improvements; 8 Council Meeting – Agenda - 7 - AND THAT Council authorizes staff to proceed with procuring the recommended improvements in accordance with the Town’s Purchasing Policy. 14.7.3. RCP 17-55, Contract Authorization - Whitby Hydro Energy Services RCP 17-55 - Contract Authorization: Whitby Hydro Energy Services RCP 17-55 attachment RCP 17-48 - Implementing an Energy Retrofit at TCC Proposed Resolution #16 Moved By: Seconded By: THAT Council receives Report RCP 17-55, Contract Authorization - Whitby Hydro Energy Services; AND THAT Council authorizes the Mayor and Clerk to sign the contract with Whitby Hydro Energy Services for the Electrical Co-generation component of the Tillsonburg Community Centre Energy Retrofit; AND THAT a by-law be brought forward. 15. Unfinished Business 16. Staff Information Reports 17. Committee Minutes & Reports 17.1. Committee Minutes 171107 Special Awards MIN 171120 Mem Park MIN Proposed Resolution #17 Moved By: Seconded By: THAT Council receives the Special Awards Committee Minutes dated November 7, 2017; and the Memorial Park Revitalization Committee Minutes dated November 20, 2017, as information. 18. Notice of Motions 19. Resolutions 9 Council Meeting – Agenda - 8 - 20. Resolutions Resulting from Closed Session 21. By-Laws By-Laws from the Meeting of Monday, December 11, 2017 21.1. Proposed Resolution #18 Moved By: Seconded By: THAT By-Law 4146, To establish and regulate the use of Designated Off Leash Dog Parks; By-Law 4153, To Appoint a Committee of Adjustment; and By-Law 4155 , To enter into an agreement with ERTH Corporation be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. 21.2. Proposed Resolution #19 Moved By: Seconded By: THAT By-Law 4159, To Confirm the Proceedings of Council at its meeting held on the 11th day of December, 2017 be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. 22. Items of Public Interest 23. Adjournment Proposed Resolution #20 Moved By: Seconded By: THAT the Council Meeting of Monday, December 11, 2017 be adjourned at _____ p.m. 10 = ATTENDANCE Deputy Mayor Dave Beres Councillor Max Adam Councillor Penny Esseltine Councillor Jim Hayes Councillor Chris Rosehart Councillor Brian Stephenson Staff: David Calder, CAO Donna Wilson, Town Clerk Dave Rushton, Director of Finance/Treasurer Kevin DeLeebeeck, Director of Operations Rick Cox, Director of Recreation, Culture & Parks Lana White, Executive Assistant/Deputy Clerk Regrets: Mayor Stephen Molnar 1. Call to Order The meeting was called to order at 4:30pm. 2. Closed Session Resolution #1 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT Council move into Closed Session to consider: 1. labour relations or employee negotiations (labour negotiations). Carried Council reconvened regular session at 6:00pm. The Corporation of the Town of Tillsonburg COUNCIL MEETING Monday, November 27, 2017 4:30 PM Council Chambers 200 Broadway, 2nd Floor MINUTES 11 Council Meeting – Agenda - 2 - 3. Adoption of Agenda Resolution #2 Moved By: Councillor Adam Seconded By: Councillor Esseltine THAT the Agenda as prepared for the Council meeting of Monday, November 27, 2017, be adopted. Carried 4. Moment of Silence 5. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 6. Adoption of Council Minutes of Previous Meeting 6.1. Minutes of the Meeting of November 13, 2017 171113 Council MIN Resolution #3 Moved By: Councillor Esseltine Seconded By: Councillor Stephenson THAT the Minutes of the Council Meeting of November 13, 2017, be approved. Carried 7. Delegations and Presentations 7.1. Introduction of Laura Pickersgill, Legislative Services Coordinator Town Clerk, Donna Wilson, introduced and welcomed Laura Pickersgill. 7.2 Volunteer Achievement Award – Presentation to Maurice DeBruyne Presenter: Deputy Mayor Beres and Councillor Stephenson 7.3 OPS 17-32 – Quarter Town Line Corridor Management Study Presenter: Gene Chartier, Vice-President, Paradigm Transportation Solutions Limited Mr. Chartier appeared before Council regarding Agenda Item 14.6.1 – Report OPS 17- 32, and presented the attached power point presentation. 12 Council Meeting – Agenda - 3 - Opportunity was given for Council to ask questions. Responses were provided regarding all-way stops, other means of slowing traffic, and truck route. It was noted that public consultation would be Strategy 2. Council passed Resolution #9 – see Agenda Item 14.6.1. 8. Committee Reports & Presentations 8.1. Special Awards Committee 17-02 - Citizen of the Year SAC 17-02 Special Awards Terms of Reference, revised November 2017 In the absence of the Chair of the Special Awards Committee, Councillor Stephenson commented regarding Report SAC 17-02. Resolution #4 Moved By: Councillor Esseltine Seconded By: Councillor Stephenson THAT Council receive Report SAC17-02, Citizen of the Year; AND THAT the revised Terms of Reference for the Special Awards Advisory Committee, to include the Citizen of the Year process, be approved; AND THAT commencing 2018 the Town of Tillsonburg Special Awards Advisory Committee be responsible for the Citizen of the Year Award. Carried 9. Public Meetings 9.1. Application for Zone Change - ZN 7-17-12 - Anne Marie Veldman - 28 Old Vienna Road Application ZN 7-17-12 ZN 7-17-12 Report Report Attachments Eric Gilbert, Senior Planner, County of Oxford, appeared before Council and presented Report CP 2017-338. Opportunity was given for comments and questions from Council. Council passed the following resolution. 13 Council Meeting – Agenda - 4 - Resolution #5 Moved By: Councillor Stephenson Seconded By: Councillor Esseltine THAT Council approves the Zone Change Application submitted by Anna Veldman, whereby the lands described as Parts 1 & 2 of 41R-9192, Part Block A, Plan 966, Town of Tillsonburg, known municipally as 28 Old Vienna Road are to be rezoned from ‘Special Low Density Residential Type 1 Zone (R1-16)’ to ‘Special Low Density Residential Type 3 Zone (R3-14)’ to permit the development of a multiple unit dwelling within the EP2 Overlay. Carried 10. Planning Applications 10.1. Request for Extension to Draft Plan Approval - 32T-06005 (Andrews Crossing) 32T-06005 _DAE Plate 1 Plate 2 Eric Gilbert, Senior Planner, County of Oxford, appeared before Council and presented Report CASPO. Opportunity was given for Council to ask questions. Resolution #6 Moved By: Councillor Stephenson Seconded By: Councillor Esseltine THAT Council supports an extension of draft approval for a plan of subdivision submitted by Performance Communities Realty Inc. (Andrews Crossing), for lands described as Block 81, Plan 41M-329, Town of Tillsonburg, to February 14, 2020, to grant additional time to satisfy the conditions of draft plan approval and register the remaining phase of the draft plan of subdivision. Carried 11. Information Items 12. Mayor 13. Quarterly Reports 14 Council Meeting – Agenda - 5 - 14. Reports from Departments 14.1. Chief Administrative Officer 14.2. Clerk’s Office 14.3. Development and Communication Services 14.3.1. Report DCS 17-38 - Economic Development and Marketing Third Quarter Summary Report DCS 17-38 Financial Summary The Development Commissioner to provide Council with a list of the new and closed businesses referenced in his report. Resolution #7 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT Council receives Report DCS 17-38, Economic Development and Marketing Third Quarter Summary, as information. Carried 14.4. Finance 14.4.1. FIN 17-36 - 2018 Capital Pre-Budget Approval Projects Report FIN17-36 Resolution #8 Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT Report FIN17-36 - 2018 Capital Pre-Budget Approval be received; AND THAT Council gives 2018 pre-budget approval for: i) Asset Management Plan Implementation Project x33 $150,000; ii) Concession Street East Project x37 $890,000; iii) Annandale Ball Park Parking Lot Project x14 $50,000; iv) Asphalt Project x39 $382,000; and v) Lake Lisgar Water Park Renovations Project x95 $129,000. Carried 14.5. Fire and Emergency Services 15 Council Meeting – Agenda - 6 - 14.6. Operations 14.6.1. OPS 17-32 - Quarter Town Line Corridor Management Study OPS 17-32 Quarter Town Line Corridor Management Study 170219 (Tillsonburg) Council Meeting November 27 2017 (2) Mr. Chartier appeared before Council and presented the attached power point presentation. (see Agenda Item 7.3) Resolution #9 Moved By: Councillor Adam Seconded By: Councillor Stephenson THAT Council receives Report OPS 17-32 - Quarter Town Line Corridor Management Study; AND THAT the cost estimate of $125,000 associated with implementing the site- specific remedial actions along Quarter Town Line be referred to the 2018 budget deliberations. Carried 14.6.2. OPS 17-30 - Results for RFP 2017-011 Street Sweeper OPS 17-30 Results for RFP 2017-011 Street Sweeper Resolution #10 Moved By: Councillor Esseltine Seconded By: Councillor Stephenson THAT Council receives Report OPS 17-30 - Results for RFP 2017-011 Street Sweeper; AND THAT Council awards RFP 2017-011 to Cubex Ltd. at a cost of $259,042.63 (before taxes), the highest scoring proposal received. Carried 14.6.3. OPS 17-31 - Results for RFP 2017-010 LED Streetlight Conversion Project OPS 17-31 Results for RFP 2017-010 LED Streetlight Conversion Project OPS 17-31 Attachment 1 - OPS 17-19 LED Streetlight Conversion OPS 17-31 Attachment 2 - Draft Consultant Agreement A By-Law to come forward with the Agreement at the December 11, 2017 Council Meeting. 16 Council Meeting – Agenda - 7 - Resolution #11 Moved By: Councillor Stephenson Seconded By: Councillor Esseltine THAT Council receives Report OPS 17-31 - Results for RFP 2017-010 LED Streetlight Conversion Project; AND THAT Council authorizes 2018 pre-budget approval in order for the proponent to secure IESO grant funding on behalf of the Town; AND THAT Council awards RFP 2017-010 to ERTH Corporation at a cost of $1,422,074 (before taxes), the highest scoring proposal received; AND THAT a By-law authorizing the Mayor and Clerk to execute the Consultant Agreement with ERTH Corporation be brought forward for Council consideration; AND THAT, pursuant to the Town of Tillsonburg Debt Management Policy, the Director of Finance be authorized to place debt to finance the project with debt servicing costs funded through operational savings (reduced energy consumption) resulting from completing this project. Carried 14.7. Recreation, Culture & Park Services 15. Unfinished Business 16. Staff Information Reports 17. Committee Minutes & Reports 17.1. Committee Minutes 171026 Museum MIN 171030 Mem Park MIN 171102 HBC MIN 171120 Canada 150 MIN Resolution #12 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT Council receives the Museum Advisory Minutes dated October 26, 2017; the Memorial Park Revitalization Committee Minutes dated October 30, 2017; the Heritage, Beautification and Cemetery Advisory Committee Minutes dated 17 Council Meeting – Agenda - 8 - November 2, 2017; and the Canada 150 Committee Minutes dated November 20, 2017, as information. Carried 18. Notice of Motions 19. Resolutions 20. Resolutions Resulting from Closed Session 21. By-Laws By-Laws from the Meeting of Monday, November 27, 2017 21.1 Resolution #13 Moved By: Councillor Hayes Seconded By: Seconded Rosehart THAT By-Law 4149, To Amend Zoning By-Law 3295 (ZN 7-17-12); and By-Law 4151, Town of Tillsonburg Site Plan Control be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. Carried 21.2 Resolution #14 Moved By: Councillor Esseltine Seconded By: Councillor Stephenson THAT By-Law 4152, To Confirm the Proceedings of the Council meeting of November 27, 2017, be read for a first, second and third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. Carried 22. Items of Public Interest The next Council Budget Meeting is scheduled for Tuesday, December 5, 2017, beginning at 9:00am. Residents were reminded of the winter overnight parking restriction between 2am to 6am, effective from November 15 to March 31. 18 Council Meeting – Agenda - 9 - This is the final week of loose leaf collection program. The Transfer Station is now open 9am to 5pm, 6 days a week to take leaves. 23. Adjournment Resolution #15 Moved By: Councillor Esseltine Seconded By: Councillor Stephenson THAT the Council Meeting of Monday, November 27, 2017 be adjourned at 7:59 p.m. 19 20 21 22 23 Page 1 of 5 Report No: CP 2017-357 COMMUNITY PLANNING Council Date: December 11, 2017 To: Mayor and Members of Town of Tillsonburg Council From: Eric Gilbert, Senior Planner, Community Planning Application for Site Plan Approval Town of Tillsonburg Non- Profit Housing Corporation (TSPC 7-179) REPORT HIGHLIGHTS  This Site Plan application has been made to facilitate the construction of a one storey, 16 unit apartment dwelling.  The proposed development will accommodate seniors and has partnered with Oxford County to provide affordable housing for seniors.  The Planning Office is satisfied that the proposed development is appropriate and recommends Council direct staff to approve the site plan. DISCUSSION Background OWNER: Town of Tillsonburg Non-Profit Housing Corporation Box 103 Tillsonburg ON N4G 4H5 AGENT: Bradley Good, Reid & Deleye Contractors PO Box 272 Courtland ON N0J 1E0 LOCATION: The subject lands consist of two properties described as Lots 598, 599 & 600, Plan 500, and Part 1 of Reference Plans 41R-6175, 41R-6762, & 41R-8912, in the Town of Tillsonburg. The lands are located on the south west corner of the Sanders Street and Hardy Avenue intersection, and are municipally known as 13 Sanders Street and 8 Hardy Avenue. COUNTY OF OXFORD OFFICIAL PLAN: Schedule ‘T-1’ Town of Tillsonburg Land Use Plan Medium Density Residential 24 Report No: CP 2017-357 COMMUNITY PLANNING Council Date: December 11th, 2017 Page 2 of 5 TOWN OF TILLSONBURG ZONING BY-LAW 3295: Existing Zoning: Medium Density Residential Zone (RM) SITE PLAN: The Town has received an application for site plan approval to permit the construction of a 16 unit, one storey apartment building at the southwest corner of the Hardy Ave / Sanders Street intersection. The subject property is comprised of two vacant parcels comprising approximately 0.38 ha (0.94 ac.) in area. The easterly parcel was most recently used as a Town Parks and Recreation work yard, and the westerly parcel was occupied by a single detached dwelling that was removed in 2013. The applicant proposes to construct a one storey apartment building with 16 one bedroom apartment units, with an approximate gross floor area of 947.6 m2 (10,200 ft2). In February / March of 2017, Town and County Councils approved an Official Plan Amendment permitting increased residential density on the site and a zoning by-law amendment to rezone the subject property from Low Density Residential Type 1 Zone (R1) to Medium Density Residential Zone. No relief was sought from the RM zoning provisions, and all required setbacks and parking requirements will be met. The proposed site plan includes a one storey building with 16 residential apartments and 24 parking spaces to the south of the building. Further details on the site plan include parking dimensions, grading and drainage details, building elevations, servicing details, and storm water management details. Surrounding land uses include lower density residential uses consisting of single detached dwellings, with some multi-unit residential dwellings on Hardy Avenue. The Tillsonburg Community Centre is located approximately 130 m (425’) to the northeast, and Memorial Park is located at the eastern end of Sanders Street, approximately 120 m (400’) to the east. Plate 1 – Proposed Site Plan, prepared by gb Architect Inc, shows the proposed site features. Plate 2 – Site Servicing and Grading Plan, prepared by Meritech Engineering, shows the proposed site servicing. Plate 3 – Original Conditions and Removals Plans, prepared by Meritech Engineering, shows the original condition of the site and proposed removal of existing features. Plate 4 – Legend, Project Notes & Details Plans, prepared by Meritech Engineering, shows the proposed details of the soakaway pits and other site features. Plate 5 – Elevations Plan, prepared by gb Architect Inc, shows the proposed building elevations. Plates 6-7 – Landscape & Tree Preservation Plan prepared by Ron Koudys Landscape Architects Inc. depicts the proposed landscaping plan and plant material for the development. Plate 8 – Elevations Rendering Plan, prepared by gb Architect Inc, shows the proposed building elevations and landscaping. 25 Report No: CP 2017-357 COMMUNITY PLANNING Council Date: December 11th, 2017 Page 3 of 5 The following items were submitted in support of this site plan application: • Site Plan- gb Architect Inc.; • Elevations Plan- gb Architect Inc.; • Site Servicing and Grading Plan, Meritech Engineering; • Storm Water Management Report, Meritech Engineering; • Security Cost Estimate, Meritech Engineering; • Landscape Plan, Ron Koudys Landscape Architects These reports and plans were circulated to public agencies for review and comment. Application Review Official Plan Within the Medium Density residential designation, residential uses include townhouses, medium density cluster development, converted dwellings, and low-rise apartments. Section 8.2.7 of the Official Plan contains Site Design Policies for Multiple Unit Residential Development. These policies provide guidance for new multiple unit residential developments, and include the following review criteria for new developments: • Variations in building and roof lines; • Privacy/ shadowing; • Energy efficiency; • Barrier free design; • Topographical considerations; • Number and location of parking areas; • Access/integration; • Partial screening of parking areas; • Driveway width; • Shading of parking areas; • Visitor parking; • Pedestrian facilities; • Retention of vegetation; • Appropriate landscaping (including variety of species and seasonal variety); • Garbage/ recycling facilities; • Drainage; • Fire hydrants; • Lighting; • Outdoor living areas. Town of Tillsonburg Zoning By-Law 3295 The subject lands are zoned ‘Medium Density Residential Zone (RM)’ in the Town of Tillsonburg Zoning By-law. An apartment dwelling is a permitted uses within the RM Zone. The proposed site plan is compliant with the RM zoning that applies to the property. 26 Report No: CP 2017-357 COMMUNITY PLANNING Council Date: December 11th, 2017 Page 4 of 5 Agency Comments The application was circulated to agencies on July 21, 2017, & October 26, 2017. Comments received respecting the application, from the Oxford County Public Works Department, and Town of Tillsonburg Engineering Services Department have been satisfactorily addressed in the latest site plan submission. The Town Building Services Department indicated that the requirements of the Accessibility for Ontarians with Disabilities Act contained within the Ontario Building Code will be addressed at the building permit stage. Planning Analysis The applicant’s site plan has been circulated to Town and County staff and circulated agencies have indicated that they are satisfied with the proposed plans. With regard to the Official Plan criteria for new multiple unit residential development, planning staff note that the proposed one storey apartment building will have varying rooflines and peaks, is sited near the centre of the site and will not impact the privacy of adjacent low density residential uses. The one storey building will be accessible for future tenants, and the applicant is pursuing a passive or net zero building design to maximize energy efficiency and environmental sustainability as they partner with Oxford County to provide new affordable housing units. All required parking will be provided onsite, and the parking area will be screened with fencing and a low retaining wall. Existing mature trees located outside of the building footprint will be maintained wherever possible, and the proposed landscaping plan incorporates a variety of plantings, shrubs, tall grasses and trees to provide privacy of individual outdoor living areas and screen the building from Sanders Street. The applicant has provided an acceptable grading and drainage plan that will direct onsite stormwater and runoff to a number of infiltration chambers in the vicinity of the parking lot. The proposed grading plan will be implemented through the development of the site. A site plan agreement will be entered into between the Town and the applicant respecting the development of the lands in accordance with the details on the site plan. Given the foregoing, the Planning Office is satisfied that the proposed development is appropriate and recommends that Town Council direct staff to approve the site plan, conditional upon receipt of required securities and signed site plan agreement. 27 Report No: CP 2017-357 COMMUNITY PLANNING Council Date: December 11th, 2017 Page 5 of 5 RECOMMENDATION 1. That the Council of the Town of Tillsonburg direct staff to approve Site Plan Application TSPC 7-179, to facilitate a one storey apartment building consisting of 16 one bedroom apartment units, submitted by Town of Tillsonburg Non-Profit Housing Corporation, on lands legally described as Lots 598, 599 & 600, Plan 500, Tillsonburg, known municipally as 13 Sanders Street & 8 Hardy Avenue. SIGNATURES Authored by: “original signed by” Eric Gilbert, MCIP, RPP, Senior Planner Approved for submission: “original signed by” Gordon K. Hough, RPP, Director 28 PROPERTY LINECONCRETE SIDEWALKCONCRETE SIDEWALKC.S.W.CONCRETE SIDEWALKPROPERTY LINEC.S.W.CONCRETE CURBFIRE ACCESS ROUTEFIRE ACCESS ROUTE13.2TO F.A.R.15.0 TO F.A.R.11.97.514.9EXISTINGASPHALT TOBE REMOVEDEXISTING CHAINLINK FENCEEXISTING CHAINLINK FENCEEXISTING BOARDFENCEEXISTING CEDARTREESFH68.716.566.97.7 9.05.52.7GARBAGESTORAGE6.7R10.5R7.28765432RESIDENTIALSUITE 19101112131415RESIDENTIALSUITE 16EXISTING TREES WITHIN THE PROPOSED BUILDING AREA TO BE REMOVED6.86.27.57.8EXISTING TREES WITHIN THE PROPOSEDBUILDING AND PARKING AREAS TO BEREMOVEDNEW BARRIER-FREE PARKING SIGNAGEATTACHED TO NEW BOARD FENCEEXISTING WELL ON PROPERTYTO BE DECOMMISSIONED INACCORDANCE WITH THEONTARIO WATER RESOURCESACT, R.S.O. 1990 (ONTARIOREGULATION No. 903)NEW 1.5m HIGHSOLID (VISUALLY)BOARD ON BOARDFENCE TO ENTIRESOUTH AND WESTPROPERTY LINENEW RETAININGWALL. SEE SITESERVICES &GRADING PLANNEW TREESCAROLINIANSPECIES T.B.D.1.2m x 18.3m MULCH PLANTING BED WITHGLOBE CEDARS, EUNAMUS & HOSTAS.1.2m x 18.3m MULCH PLANTING BED WITHGLOBE CEDARS, EUNAMUS & HOSTAS.(TS) RECESSED TACTILE STIPPLED STRIP1200x450 c/w 25mm ROUND BUMPSCOLOUR - YELLOW(TS)(TS)DATE:DRAWN BY:SCALE:CHECKED BY:PRINT DATE:X/X"=1'-0"G.R.B.A.M.C.PROJECT No.:17-1690DO NOT SCALE DRAWINGS. DRAWINGS MUST BE READ IN CONJUNCTION WITH WRITTEN SPECIFICATIONS. ALL WORK SHALL BE CARRIED OUT ACCORDING TO LATEST VERSIONS OF THE ONTARIO BUILDING CODE, OTHER APPLICABLE CODES, AND ALL AUTHORITIES HAVING JURISDICTION. CHECK AND VERIFY ALL DIMENSIONS AND REPORT ALL DISCREPANCIES OR AMBIGUITIES TO THE ARCHITECT PRIOR TO CONSTRUCTION."Guy R. Bellehumeur, B. Arch., OAA, MRAIC,Principal Architect of GB ARCHITECT INC. is thedesigner for this project with respect to all architecturalwork identified on this drawing sheet. The OntarioAssociation of Architects has assignedas per requirements of the Ministry of MunicipalAffairs & Housing Bill 124."Guy R. Bellehumeur & GB ARCHITECT INC.The Architect above has exercised responsible controlwith respect to design activities. The Architect's sealnumber is their BCDN number.November 16, 2017SANDERS STREETAPARTMENTSTILLSONBURG, ONTARIOOWNER:TOWN OF TILLSONBURG NON-PROFIT HOUSING CORPORATIONBOX 103TILLSONBURG, ONTARION4G 4H5519-842-4890MUNICIPAL ADDRESS: 13 SANDERS STREETTILLSONBURG, ONTARION4G 1H5LEGAL DESCRIPTION: PART LOT 598, PLAN 500 BEING PART 1, 41R-6762 AND LOTS 599 & 600, PLAN 500,TOWN OF TILLSONBURG, COUNTY OF OXFORD.ZONING:R1 - LOW DENSITY RESIDENTIALLOT AREA:3443 m²LOT COVERAGE:PROPOSED: 32.3% PERMITTED: 33%GROSS FLOOR AREA: 1111m²GROSS LEASABLE AREA: 1111m²LANDSCAPE OPEN SPACE: PROPOSED: 34%REQUIRED: 30%PAVED AREA:892.1m²PARKING SPACES:PROPOSED: 24REQUIRED: 24LOADING SPACES:NOT APPLICABLEACCESSIBLE PARKING: 4 SPACES PROVIDEDSNOW REMOVAL:SNOW REMOVAL TO BE PRIVATESIGNAGE:ALL SIGNAGE TO BE BUILDING MOUNTEDSITEADJACENT PROPERTIES: ALL ADJACENT PROPERTIES ARE ZONED R1RENOVATIONADDITIONNEWCOMBUSTIBLENON-COMBUSTIBLEACTUAL CONSTRUCTION:SEE 3.2.2.47.(4)WESTEASTSOUTHNORTHCLADDINGTYPECONST.TYPELISTEDDESIGN ORDESCRIPTION(HOURS)FRRL/HORH/L(m)L.D.OPENINGS% OFPROPOSEDOPENINGSMAX. % OFPERMITTED(m²)EBFAREA OFWALLOR DESCRIPTION (SG-2)LISTED DESIGN No.MEMBERS (HOURS)FRR OF SUPPORTINGMEZZANINEROOFFLOORSOR DESCRIPTION (SG-2)LISTED DESIGN No.FRR (HOURS)HORIZONTAL ASSEMBLIESNOYESNO (SEE LINE 24)YESBARRIER FREE DESIGN:3.1.17.1.3.2.2.473.1.2.1COMBUSTIBLENON-COMBUSTIBLENOYESNOYESNOYESNOYESNOT REQUIREDSELECTED FLOOR AREASSELECTED COMPARTMENTSENTIRE BUILDINGGROSS AREA: EXISTING: 0.0m²NEW:1145m²TOTAL: 1145m²SPATIAL SEPARATION - CONSTRUCTION OF EXTERIOR WALLS:REQUIRED FIRERESISTANCE RATING:RETURN AIR PLENUM:WASHROOMS CLOSETS REQUIRED: 1 PER APARTMENT m²/PERSONOCCUPANT LOAD BASED ON:MEZZANINE AREA:EXISTING: 0.0m² NEW AREA:0.0m²CONSTRUCTION RESTRICTIONS:HIGH BUILDING:WATER SERVICE/SUPPLY IS ADEQUATE:FIRE ALARM REQUIRED:STANDPIPE REQUIRED:SPRINKLER SYSTEM:BUILDING CLASSIFICATION: GROUP CNUMBER OF STREETS:2NUMBER OF STOREYS:ABOVE GRADE:1 BELOW GRADE:0BUILDING AREA:EXISTING: 0.0m²NEW:1145m²TOTAL: 1145m²MAJOR OCCUPANCY: GROUP CPROJECT TYPE:1918231622151413121110987654321ITEM1.4.1.23.2.2.10 & 3.2.53.2.2.473.2.9.13.2.4.13.2.6.13.2.2.473.8MAXIMUM TRAVEL DISTANCE TO EXIT: REQUIRED: 40m PROVIDED: <14m20EXIT WIDTH:REQUIRED: 195.2mm PROVIDED: 3861.2mm213.3.1.2. &3.3.1.19WASHROOMS CLOSETS PROVIDED:1 PER APARTMENTThe Architect above has exercisedresponsible control with respect todesign activities.Ontario Building Code 2012Data Matrix Part 3 Reference1.4.1.2BASEMENTIN LIEU OF ROOF RATING3.2.5.7DESIGN OF BUILDING2 PERSONS PER BEDROOM x 16 BEDROOMS = 32 PERSONSHAZARDOUS SUBSTANCES:17NOYES3.2.2.473.4.2.53.4.3.23.7.4.NOT APPLICABLENOT APPLICABLENOT APPLICABLENOT APPLICABLENOT APPLICABLESCOPE OF WORK:ONE-STOREY APARTMENT BUILDING14.8<100%100%23011.9<100%100%55NOT APPLICABLE FACES A STREET0.00.00.0MEZZANINEROOFFLOORS0.00.00.03.1.9.69999999999OTHER COMMENTS:25ELEVATOR REQUIRED:24NOYES93.8.2.1(2)Firm Name: GB ARCHITECT INC.Certificate of Practice Number: 4217430 Ontario StreetStratford, ON, N5A 3J2The Certificate of Practice Number ofthe holder is the holder's BCDN.Name of Project: SANDER STREETAPARTMENTSLocation: 13 SANDERS STREETTILLSONBURG, ONTARIO, N4G 1H5NOT APPLICABLE FACES A STREET99November 16, 201729 1.2%XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXGarbagestorage Hardy Aven u e Sanders StreetLot 601Lot 602Lot 603Lot 604Broadway StreetFence PostSteelOn Corner 239.81239.07239.17239.27239.35239.38239.41239.43239.47239.45239.43239.41239.39239.45239.51239.57239.61239.52239.33239.22239.35239.47239.65239.74239.69239.62239.58239.52239.47239.54239.53239.56239.57239.59239.49239.49239.59239.56239.54239.45239.42239.52239.51239.48239.41239.32239.21239.12239.59239.62239.57239.63239.65239.63239.60239.60239.60239.57239.62239.66239.73239.76239.67239.50239.42240.41240.26239.84239.62Bped239.67239.40239.46239.88239.57239.61239.85239.54239.23239.08240.02240.07239.81239.61239.29239.13239.04238.97238.94239.55239.63239.47239.41XXXXXXXXXXXXXXXXXXXXXXXEx Board FenceChain Link FenceEx WellTELTELTELTELTELTELTELTELTELTELTELTELTELTELEx 1.5m Conc Si d e w a l k Ex 1.5m Conc. SidewalkConcrete CurbConcrete CurbConcrete CurbConcrete Curb Concrete Curb Back Of Gutter Back Of Gutter Back Of GutterBack Of GutterBack Of GutterSouth0.08 Ex Stm MH 1TC = 239.47W Inv = 238.28N Inv = 238.27E Inv = 238.26Ex 150mm∅ PVC WmnEx 250mm∅ Conc. StmEx 300mm∅ Conc. StmEx 1.5m Conc. SidewalkEx 1.5m Conc. SidewalkEx CBTC = 239.41NE Inv = 238.45239.0239.5240.0239.5239.5Ex 89.9m-200mm∅ A.C. San Pipe @ 0.64%Ex 70.1m-200mm∅ A.C. San Pipe @ 0.79%Ex 109.7m-200mm∅ A.C. San @ 0.54%Ex San MH 2TC = 239.55E Inv = 236.56W Inv = 236.56239.5Ex San MH 3TC = 239.63W Inv = 237.11N Inv = 237.17E Inv = 237.12239.5Ex 150mm∅ PVC Wmn Ex 200mm∅ A.C. San @ 0.50 % Ex 1.5m Conc Si d e w a l k Ex 1.5m Conc Si d e w a l k Ex 1.5m Conc. SidewalkEx 2 5 0 m m ∅ C o n c . S t mEx 150mm∅ C.I. WmnEx 150mm∅ PVC Wmn#4#3702 4 0 . 0#374240.0#382239.5239.5Ex DrivewayEx retaining wallBMPr 68.0m-150mm∅ San Service @ 2.0%Pr 150mm∅ Inv = 238.14Pr 150mm∅ Inv = 239.50240.05240.05240.05239.56239.59239.69239. 68 239.68239.63239.693.4%4.0%4.6%3.2%4.9%4.4%2.1%Pr 76.8m-200mm∅ Stm @ 1.0%240.00239.59 3.3%2.1%240.00Pr 200mm∅ Inv = 238.30Pr 200mm∅ Inv = 237.53240.10Pr 600mm x 600mmCB With 600mmsump & Goss trapTC = 239.70Inv = 238.00238.97 (B/W)239.29 (B/W)239.81 (B/W)240.00238.94240.10240.10 Pr 74.2m-200mm∅ Stm @ 1.0%Pr 11.0m-250mm∅ Stm @ 1.0%Pr 12.0m-250mm∅ Stm @ 1.0%240.10240.20240.30 (T/W)1.7%1.4%239.72 (B/W)239.90 239.70 239.70 1 .7%240.103.5%Pr 600mm x 600mmCB with 600mmsump & Goss trapTC = 239.70W Inv = 238.00Pr 200mm∅ Inv = 237.561.9%1.9%3.1%3.9%3.9%1.2%SFSFSFSFSFSFSFSFSFSFSFSFSFSFSFSFSFSFSFSFSFSFSFSFSFSFSFSFSFSFSFSFSFSFSFSFSFSFSFSFSFSFSFSFSFSFSFSFSFSFSFSFTPFTPFTPF240.05Pr 16.7m Curb d r o p2.7m5.5m1.0%Pr San MHE Inv = 236.37W Inv = 236.37S Inv = 236.92Inv=237.89Inv=237.88240.051.0%239.97239.70240. 0 5 240.05 4.3%240.05240.05240.10240.30 (T/W)240.10240.30 (T/W)240.30 (T/W)EOPEOP239.80240.001.5m1.5%Pr 200mm∅ Inv = 238.30Site Servicing and Grading Plan Reid and Deleye Contractors Ltd. Town of Tillsonburg Sanders Street - Seniors Building Lots 598, 599, 600 Part of Unnumbered Lot south of Sanders Street and west of Hardy Avenue Filename: K:\Projects\4589\CAD\Sheets\4589.dwg, 4589-3 -- Plotted: September 21, 2017 8:35 AM, Darlyntono CONTRACT: FILE NAME: SHEET: DATE: CHECKED BY: 1315 Bishop Street North, Suite 202 Cambridge T 519.623.1140 F 519.623.7334 www.meritech.ca DRAWING: OWNER: LOCATION: PROJECT: DRAWING: DRAWN BY: DESIGNED BY: SCALE: Information shown on this plan is compiled from various sources, and is believed to be true and accurate. Meritech Engineering has attempted to verify, where possible, all information. The Contractor is responsible for verifying all data and information relative to this project, and indicate any discrepancies to the Engineer prior to commencement of work. Failure to do so will rest sole responsibility of said discrepancies on the Contractor. Copyright ©Meritech Services Inc. All rights reserved. No part of this drawing may be reproduced in any form or by any means without the written permission of Meritech Services Inc.No. ISSUE DATE BY 4589 MJM DOO CHT June 28, 2017 1.Issued for Review & Approval Jun 28, 2017 DOO KEY MAP:1:250 4589-3 1:250 0 1.25 2.5 5 7.5 10 3 of 3 Project Notes1.This drawing is to be read in conjunction with the standard notes, specifications anddetails shown on Meritech dwg 4589-1 and the following additional information:a.Site Plan by GB Architect Inc., dated Mar, 2017.b.Architectural Plans by GB Architect Inc., dated Mar, 2017.c.Environmental Study Report by A & A Environmental Consultants Inc., datedAug, 2012.d.Stormwater Management Brief by Meritech Engineering, dated Jun, 2017.2.Survey and elevations:a.Topographic survey completed by Kim Husted Suveying Ltd, dated May, 2017.b.Geodetic reference elevation: Not providedc.Local reference elevation: Top nut of hydrant at NE corner of site, adjacent toHardy Avenue. ELEV = 240.41mBroadway StVictoria StWelding RdHardy AveSanders S t Sanders S tHardy AveJ o hn S t AlleySiteInstall CleanoutInstall CleanoutGrade (max) 3:1FFE = 240.10No grading is allowed on adjacentproperties without prior writtenconsent of property ownerCap 1.5m from building faceat invert = 238.00mInstall silt fence 0.3m inside theentire perimeter of the site, asper OPSD 219.130, prior tocommencement of constructionand maintain in good workingcondition for the duration ofthe construction period.Install all tree protection fencingper OPSD 220.010, as shown onplanNearest fire hydrant is 3mNE from property cornerConnect to ex 150mmø wmn as perTown of Tilsonburg Subdivision &Development Design Criteria (typ.)Limit of ConstructionLimit of ConstructionArea = 25m x 4.0mTop of stone = 238.50Bottom of stone = 236.50Top of stone = 237.80Bottom of stone = 236.80Area = 100m²Setback Infil. 2m fromproperty linePr 50mm∅ Water serviceTop of stone minimum1.5m below FGSide yard swaleCurb stop at PLRetaining wall to be designed and submitted forbuilding permit by others. Include fence orhandrail, as required by the Ontario Building Code.San Inv = 237.93Stm Obv = 237.78Pr 150mmø san service to be installed at 2.0%to ensure separation from storm sewer. Sweepto be used as necessary to connect to Pr MH.Refer to soak-away pitdetail on 4589-01DOO2.Concrete sidewalkConcrete sidewalkConcrete sidewalkConcrete sidewalkBreak into and connect to existing Sanitarymain line. TC to match existing road gradePr Porta-curbsPr Porta-curbsDownspouts are to be provided withleaf catchers and overflows to grade.Downspouts to be connected to200mm storm sewer.Pr concrete s/w2.Revised Site Plan Sep 19, 2017 DOO30 N 66° 18' 30" EN 66° 17' 30" E101.307N 65° 46' 00" E41.06039.054Ex Cedar Trees On LineEx Cedar Trees Hardy Aven u e Sanders StreetWelding StreetLot 598Lot 599Lot 600Lot 601Lot 602Lot 603Lot 604Broadway Street34.671N 66° 11' 10" E40.234N 37° 20' 00" W40.234 Fence PostSteelOn Corner N 16° 25' 00" W 239.81239.07239.17239.27239.35239.38239.41239.43239.47239.45239.43239.41239.39239.45239.51239.57239.61239.52239.33239.22239.35239.47239.65239.58239.65239.74239.69239.62239.58239.52239.47239.54239.53239.56239.57239.59239.49239.49239.59239.56239.54239.45239.42239.52239.51239.48239.41239.32239.21239.12239.59239.62239.57239.63239.65239.63239.60239.60239.60239.57239.62239.66239.73239.76239.67239.60239.68239.50239.42240.41240.26239.84240.32239.86239.62239.38239.39239.39Bped239.40239.35239.67239.40239.84239.75239.46239.86240.07239.88240.24Bped240.01239.57239.90239.72239.64239.44239.58239.74239.78239.86239.93239.61239.46239.47239.58239.85239.97240.20240.07239.82239.71239.86239.80239.85239.54239.66239.60239.74239.93240.22240.24240.01239.64239.58239.72240.02240.30240.16239.94239.69239.51239.58239.26239.23239.08239.20239.30239.55239.53239.93240.26240.18239.91239.85240.02240.07239.81239.61239.29239.13239.04238.97238.94239.55239.63239.47239.41A/G HA/G HA/G HA/G HA/G HA/G HA/G HA/G HA/G HA/G HA/G HA/G HA/G HA/G HA/G HA/G HA/G HA/G HA/G HA/G HA/G HA/G HA/G HA/G HA/G HA/G HA/G HA/G HA/G HA/G HGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASXXXXXXXXXXXXXXXXXXXXXXXEx Board FenceEx CLF (to be removed)Chain Link FenceEx WellTELTELTELTELTELTELTELTELTELTELTELTELTELTELAsphalt Aspha l t Asphalt Asphalt Ex 1.5m Conc Si d e w a l k Ex 1.5m Conc. SidewalkConcrete CurbConcrete CurbConcrete CurbConcrete Curb Concrete Curb Back Of Gutter Back Of Gutter Back Of GutterBack Of GutterBack Of GutterSouth0.08 Ex Stm MH 1TC = 239.47W Inv = 238.28N Inv = 238.27E Inv = 238.26Ex 150mm∅ PVC WmnEx 250mm∅ Conc. StmEx 300mm∅ Conc. StmEx 1.5m Conc. SidewalkEx 1.5m Conc. SidewalkEx CBTC = 239.41NE Inv = 238.45239.0239.5240.0239.5239.5Ex 89.9m-200mm∅ A.C. San Pipe @ 0.64%Ex 70.1m-200mm∅ A.C. San Pipe @ 0.79%Ex 109.7m-200mm∅ A.C. San @ 0.54%Ex San MH 2TC = 239.55E Inv = 236.56W Inv = 236.56239.5Ex San MH 3TC = 239.63W Inv = 237.11N Inv = 237.17E Inv = 237.12239.52.9 % 3. 6 %2.7%Ex 150mm∅ PVC Wmn Ex 200mm∅ A.C. San @ 0.50 % 1.4% Ex 1.5m Conc Si d e w a l k Ex 1.5m Conc Si d e w a l k Ex 1.5m Conc. SidewalkEx 2 5 0 m m ∅ C o n c . S t mEx 150mm∅ C.I. WmnEx 150mm∅ PVC Wmn#4#3702 4 0 . 0#374Ex Gravel 240.0#382239.5239.5Ex DrivewayEx Driveway3.3% 2.5% 1.7%Ex retaining wallBMOriginal Conditions and Removals Plan Reid and Deleye Contractors Ltd. Town of Tillsonburg Sanders Street - Seniors Building Lots 598, 599, 600 Part of Unnumbered Lot south of Sanders Street and west of Hardy Avenue Filename: K:\Projects\4589\CAD\Sheets\4589.dwg, 4589-2 -- Plotted: September 21, 2017 8:35 AM, Darlyntono CONTRACT: FILE NAME: SHEET: DATE: CHECKED BY: 1315 Bishop Street North, Suite 202 Cambridge T 519.623.1140 F 519.623.7334 www.meritech.ca DRAWING: OWNER: LOCATION: PROJECT: DRAWING: DRAWN BY: DESIGNED BY: SCALE: Information shown on this plan is compiled from various sources, and is believed to be true and accurate. Meritech Engineering has attempted to verify, where possible, all information. The Contractor is responsible for verifying all data and information relative to this project, and indicate any discrepancies to the Engineer prior to commencement of work. Failure to do so will rest sole responsibility of said discrepancies on the Contractor. Copyright ©Meritech Services Inc. All rights reserved. No part of this drawing may be reproduced in any form or by any means without the written permission of Meritech Services Inc.No. ISSUE DATE BY 4589 MJM DOO CHT 1.Issued for Review & Approval Jun 28, 2017 DOO KEY MAP:1:250 4589-2 1:250 0 1.25 2.5 5 7.5 10 2 of 3 Project Notes1.This drawing is to be read in conjunction with the standard notes, specifications anddetails shown on Meritech dwg 4589-1 and the following additional information:a.Site Plan by GB Architect Inc., dated Mar, 2017.b.Architectural Plans by GB Architect Inc., dated Mar, 2017.c.Environmental Study Report by A & A Environmental Consultants Inc., datedAug, 2012.d.Stormwater Management Brief by Meritech Engineering, dated Jun, 2017.2.Survey and elevations:a.Topographic survey completed by Kim Husted Suveying Ltd, dated May, 2017.b.Geodetic reference elevation: Not providedc.Local reference elevation: Top nut of hydrant at NE corner of site, adjacent toHardy Avenue. ELEV = 240.41mBroadway StVictoria StWelding RdHardy AveSanders S t Sanders S tHardy AveJ o hn S t AlleySiteJune 28, 2017 To be relocated by othersExisting "well" to be decomissioned inaccordance with the Ontario Water ResourceAct, RS.O.1990 Ontario Regulation No. 903To be removedTrees to be removedTo be removedFind and remove existing waterservice to the mainstop.Find and remove existing waterservice to the mainstop.Find and remove existing waterservice to the mainstop.Find and remove existingsanitary service to the main.Find and remove existingsanitary service to the main.DOO2.Limit of construction2.Revised Site Plan Sep 19, 2017 DOO Limit of construction31 Utility pole & guyStreet light/Light poleAbove ground hydro linesBelow ground hydro linesAbove/below ground telephone linesAbove/below ground cable TV linesGas mainCombined utility ducts(Hydro & Telecommunications)Removals LegendorConcrete pavement with bituminoussurface to be removedBituminous pavement to beremovedConcrete pavement to beremovedItems to be removedArea to be cleared and grubbedArea to be grubbedArea to be clearedESC LegendSilt fenceTree protection fenceTopsoil/material stockpile locationTPFSFOriginal ground elevationProposed ground elevationOriginal ground elevationTop of foundation elevationFirst floor elevationTop of casting elevationRetaining wallTop of coping levelGrade at base of wallSurface drainage direction/slopeSwale flow directionDrainage divide lineSFNInfil.PRV123.45 (T/W)123.45 (B/W)2.0%123.45123.45Pr=ProposedPr sanitary/storm manholePr sanitary sewer (flow direction)Pr sanitary sewer in profilePr single/double CB manholePr single/double catchbasinPr storm sewer (flow direction)Pr storm sewer in profilePr watermain/valve in profilePr water valve/curb stopPr fire hydrant and valve setValve chamberReducerSiamese connectionSite boundaryRegulatory floodlineCommunity mailbox locationBorehole locations(ID number & elevation)Test pit(ID number, elevation and groundwater)Vegetation line (dripline or bush/shrub)Trees (deciduous/coniferous)Fencelines- chainlink- post & wire- board on board- noise fence/wallTC=123.45TF=123.45FFE=123.45Servicing LegendEx=ExistingEx sanitary/storm manhole/CB manholeEx sanitary sewer (flow direction)Ex sanitary sewer in profileEx single/double catchbasinEx storm sewer (flow direction)Ex storm sewer in profileEx watermain/valve profileEx water valve/curb stopEx fire hydrant and valve setHorizontal bends in plan viewVertical bend in plan viewTeeAnodeGrading LegendUtilities LegendMisc Features Legend123.45Ground elevation at face of buildingDenotes lot contains structural fillLot subject to noise and/or vibrationmeasuresInfiltration measures requiredPressure reducing valve requiredLot grading type, as per municipalityArmour stoneOverland flow directionHigh/Low pointSwale direction at lot cornersControl swaleRock check damStraw bale check damHydro transformerUtility pedestalTelephone manholeHydro meterGas valveGas meterPonding AreasOn-street parking locations where lotfrontage is less than 14.0m.Semi-detached lot driveway locations tobe determined at time of construction.Building entrance(open in, open out, open up)Downspout locationSpecified driveway locationDepressed curbSignage (misc and railway)Railway TracksEmbankmentDrainage divideBH#ElevA/G HU/G HTELCATVGASUTIT GVGH123.45TP#ElevGWTXArea to be close cut clearedGravel surface to be removedLegend, Project Notes & Details Plan A, B, C and/or DCHT DOOJun 28, 2017Issued for Review & Approval1. Reid and Deleye Contractors Ltd. Town of Tillsonburg Sanders Street - Seniors Building Lots 598, 599, 600 Part of Unnumbered Lot south of Sanders Street and west of Hardy Avenue Filename: K:\Projects\4589\CAD\Sheets\4589.dwg, 4589-1 -- Plotted: September 21, 2017 8:35 AM, Darlyntono CONTRACT: FILE NAME: SHEET: DATE: CHECKED BY: 1315 Bishop Street North, Suite 202 Cambridge T 519.623.1140 F 519.623.7334 www.meritech.ca DRAWING: OWNER: LOCATION: PROJECT: DRAWING: DRAWN BY: DESIGNED BY: SCALE: Information shown on this plan is compiled from various sources, and is believed to be true and accurate. Meritech Engineering has attempted to verify, where possible, all information. The Contractor is responsible for verifying all data and information relative to this project, and indicate any discrepancies to the Engineer prior to commencement of work. Failure to do so will rest sole responsibility of said discrepancies on the Contractor. Copyright ©Meritech Services Inc. All rights reserved. No part of this drawing may be reproduced in any form or by any means without the written permission of Meritech Services Inc.No. ISSUE DATE BY 4589 MJM DOO 4589-1 1 of 3 Not to Scale DDJune 28, 2017 T/W=Grade 0.15m below top of coping levelB/W=Grade at base of wall0.3mRetaining Wall LegendNot to ScaleInstall guardas per O.B.C.B/WT/WGranular backfillSubdrain outlet to gradeas per OPSD 3190.100Underside of wallGeoweb, as requiredDownspout Connection DetailNot to Scale100mmø solid PVC pipeMinimum distance from buildingto be 4.0mH DSump pump connected tosoak away pit/storm serviceConnect 100mm roofleader to 200mm stm200mm∅ storm sewerGeneral Notes1.All dimensions are in metres unless otherwise noted. This drawing shall not be scaled.2.All work shall be in accordance with the requirements of the local municipality, thelatest relevant sections of the OPSS's, OPSD's, and the Ontario Building Code.3.The Contractor shall obtain all necessary permits prior to commencing work.4.The Contractor shall notify the Engineer 24 hours prior to constructing any works inorder to coordinate inspections.5.Only drawings stamped "Issued for Construction" shall be used for construction.6.Shop drawings shall be submitted to the Engineer for review and approval prior toconstruction of the following;a.Retaining wallsb.SWM worksc.Non-standard pre-cast concrete structures7.Elevations at curbs are asphalt grades unless otherwise shown.8.Proposed grades are to match existing grades at the perimeter of the work site, unlessotherwise shown.9.The Contractor shall, at his or her own cost, install and maintain erosion controlmeasures for the duration of construction, in accordance with local and provincialregulations or as directed by the Engineer.10.The Contractor shall provide the Engineer with "as constructed" information.11.The Contractor must obtain an Encroachment Permit prior to any work being performedwithin the Town's right-of-way.12.All watermains, sanitary and services shall be constructed to conform to the latestversion of the Oxford County Design Guidelines and Supplemental Specifications forMunicipal Services.13.The installation and construction of storm sewers and roadworks shall be in accordancewith the Town of Tillsonburg Subdivision & Development Guidelines Design Criteria.14.The Owner's Consulting Engineer shall certify in writing that all works have beenconstructed in accordance with the approved drawings.15.The County/Town may allow the Owner’s Site Servicing Contractor to installwater & sanitary sewer services within the road allowances provided that the proposedcontractor is approved by the Town/County, and inspection by the Town iscoordinated/accommodated. All associated costs for servicing would be theresponsibility of the owner.SpecificationsOPSS and OPSD refer to Ontario Provincial Standard Specifications and Drawings,respectively.The following minimum specifications shall apply unless otherwise noted:1.Excavation, Backfilling, Grading and Compactiona.Work shall be completed in accordance with OPSS.MUNI 206, 401 and 501(Method A); standard proctor maximum dry density shall apply.b.Earth fill placed as "structural fill" shall be compacted to 98%. Each lift shall beinspected and approved by the Geotechnical Engineer.c.Underground services shall have granular "A" embedment material compacted to95% and suitable native backfill compacted to 95% as per Oxford CountyStandards.d.Road subgrade shall be compacted to 98%; road subbase shall comprisegranular material compacted to 100%e.Surplus topsoil and/or earth shall be removed from the work site; all othermaterial shall be removed from the Work site in accordance with OPSS 180.2.Precast concrete structures shall be installed in accordance with OPSS 407, OPSD704.010 to 704.012 and shall include frame and grate and other appurtenances:a.Maintenance holes and catchbasin maintenance holes:a.1.OPSD 701.010, 1200mm diametera.2.Benching according to OPSD 701.021a.3.Safety platforms to be installed as per OPSD 404.020, 404.021 and/or404.022b.Single catchbasins:b.1.OPSD 705.010, std 1680mm height, min. 250mm diameter lead at 1.0% (max20%), 600mm sumpc.Frames and grates:c.1.OPSD 400.100, catchbasin frame and gratec.2.OPSD 401.010, maintenance hole cover, type A "closed" (sanitary)3.Sewers shall be installed in accordance with OPSS.MUNI 410, class "B" bedding:a.PVC pipe per OPSD 802.010 to 802.024a.1.<200mm diameter - DR-28 per CSA B182.2a.2.≥200mm diameter - DR-35 per CSA B182.24.Watermains shall be installed in accordance with OPSS 441, Oxford County Standardsand municipal requirements:a.Watermains and appurtenances shall be flushed and chlorinated in accordancewith municipal standards.b.Water service per Town of Tillsonburg Subdivision & Development GuidelinesDesign Criteria and Oxford County Design Guidelines and SupplementalSpecifications for Municipal Services.b.1.50mm diameter water service at 0.5% minimum, invert @ 2.0m min belowproperty line unless otherwise noted.5.Concrete shall be 32Mpa and 5% to 7% air entrainment:a.Sidewalk shall be 125mm thick according to OPSD 310.010, 310.020, 310.030and Town of Tillsonburg Subdivision & Development Guidelines Design Criteriainstalled in accordance with OPSS 351.b.Curb and curb & gutter shall be installed in accordance with OPSS 353 and thefollowing:b.1.Dimensions are to face of edge of pavementb.2.Maximum 75mm slump6.Roads and paved areasa.Joints at existing pavement shall be sawcut and milled in accordance withmunicipal standards.b.Transition subgrade elevations shall utilize a 10:1 frost taper in the subbase layerfrom the lower elevation to the higher elevation.c.Pavement structure (light duty) New & Restoration Areas; Town of TillsonburgSubdivision Development Guidelinesc.1.40mm HL3 pavementc.2.50mm HL8 pavementc.3.150mm granular "A" road basec.4.300mm granular "B" road subbase7.Miscellaneousa.Topsoil and sod shall be in accordance with OPSS 802 and 803.b.Topsoil and seed shall be in accordance with OPSS 802 and OPSS.MUNI 804.b.1.Boulevard areas shall be sodded with No. 1 Nursery Sod including a minimumof 100m clean, weed free topsoil as per Town of Tillsonburg Subdivision &Development Guidelines Design Criteria.Soakaway Pit Detail - Side YardNot to ScaleDepth of pit and soil coverdependant on soilcharacteristicsLH DPit dimensionsL=25.0mW=VariesH=1.0mD=1.5m(min)Terrafix 200R filter fabric or equivalent with300mm overlap at seams. 50mm clear stone.Perforated pipe to be wrapped in cloth.100mmø PVC observationport c/w metallic cap200mmø storm sewer237.80236.80Finished gradeWatermain Notes1.A water meter and associated radio transmitter (for meter reading) shall besupplied by County/Town at owner's expense.2.Contractor must provide the name of supplier and detailed material list for reviewprior to work commencing (valves, restraints, couplings, etc.).3.Live tap must be 1m from any pipe joint, existing services, etc. in each direction.4.All water installation must be coordinated with Water Utility Foreman and aninspector from the Town Water Department must be onsite for the entireinstallation of watermain, servicing and testing process.5.Certified 3rd party is to live tap existing watermain.Existing "well" to be decomissioned in accordance with the OntarioWater Resource Act, RS.O.1990 Ontario Regulation No. 903Soakaway Pit Detail - Parking LotNot to ScaleLH DPit dimensionsL=25.0mW=4.0mH=2.0mD±1.5mTerrafix 200R filter fabric or equivalent with300mm overlap at seams. 50mm clear stone.Perforated pipe to be wrapped in cloth.Finished Grade240.00CB with Sump andGoss trap (typ.)238.50236.50Inv = 237.89Inv = 237.88Pr 250mm∅ @ 1.0%DOOSep 19, 2017Revised Site Plan2.32 33 SOD SOD SOD SOD SOD SOD SOD SOD SOD SOD SOD SOD SOD LEGEND PLANT MATERIAL KEY MAP LANDSCAPE PLAN 0 5 10 20m 34 DECIDUOUS TREE PLANTING DETAIL - N.T.S. NOTES:NOTES: CONIFEROUS TREE PLANTING DETAIL - N.T.S.SHRUB PLANTING DETAIL - N.T.S. NOTES: ELEVATION PLAN VIEW(NEXT TO BUILDING) TYPICAL (NEXT TO BUILDING) TYPICAL KEY MAP GENERAL PLANTING SPECIFICATIONS: NOTES: TREE PRESERVATION DETAILS 6'-0" (1829mm) POST CENTER TO CENTER NOTES: SECTION A-A SECTION B-B B A B A 5'-0" (+/-1524mm) HIGH BOARD ON BOARD WOOD FENCE - N.T.S. PLAN VIEW OPTIONAL NOTES: EDGE RESTRAINT - N.T.S. 35 36 Final Design Stormwater Management Plan Sanders Street Seniors Building Town of Tillsonburg June 2017 1315 Bishop Street North, Suite 202 Cambridge, ON N1R 6Z2 t 519.623.1140 f 519.623.7334 www.meritech.ca Project No.: 4589 37 38 Final Design Stormwater Management Plan ME_V0117 K:\Projects\4589\60-Design\SWM\4589.SWM Brief.rpt.docx June 2017 Page i Disclaimer This Stormwater Management report was prepared by Meritech Engineering for Tillsonburg Non-Profit Housing to identify the stormwater management measures necessary to Site Plan Approval. The comments, recommendations and materials presented in the stormwater management plan and attached drawings reflect our best judgement in light of the information available at the time of preparation. Except for approval and commenting municipalities and agencies in their review and approval of this project, any use which a third party makes of this stormwater management plan, or any reliance upon, or decisions as a result of, are the responsibility of such third parties. Meritech Engineering accepts no responsibility for damages suffered by any third party, other than an approval or commenting municipality or agency, as a result of decisions made or actions taken based on this stormwater management plan. Use and Reproduction of This Document No part of the stormwater management report may be reproduced, stored in a retrieval system, or transcribed in any form, or by means including electronic, mechanical, photocopying, recording and scanning without the prior written approval of the author. For Further Information For further information regarding this stormwater management plan please contact the author at the following address: Meritech Engineering Attention: Mr. Ian S. Robertson, P.Eng. Director of Engineering 1315 Bishop Street North, Suite 202 Cambridge, ON N1R 6Z2 t (519) 623-1140 f (519) 623-7334 email: ianr@meritech.ca 39 Final Design Stormwater Management Plan ME_V0117 K:\Projects\4589\60-Design\SWM\4589.SWM Brief.rpt.docx June 2017 Page 1 Table of Contents Introduction ................................................................................................................. 2 Proposed Stormwater Management Plan ......................................................................... 3 Hydrologic Model ................................................................................................... 3 Rainfall Data .......................................................................................................... 3 Pre-Development ................................................................................................... 3 Post-Development .................................................................................................. 5 Quality ..................................................................................................................... 7 Performance of the Stormwater Management Facility ................................................... 7 Conclusions .................................................................................................................. 8 Recommendations ........................................................................................................ 8 References ................................................................................................................... 8 List of Figures Figure 1: Site Location .................................................................................................. 2 Figure 2: Pre-development Catchments .......................................................................... 4 Figure 3: Post-development Catchments ......................................................................... 6 List of Tables Table 1: Coefficients for Synthetic Design Storms ............................................................ 3 Table 2: Pre-Development Modelling Parameters ............................................................. 3 Table 3: Post-Development Modelling Parameters ........................................................... 7 Table 4: Peak Flow Comparison ..................................................................................... 7 Table 5: Comparison of Attenuated Peak Flows ............................................................... 8 Appendices Appendix A: Site Plan Appendix B: Design Drawings Appendix C: Modelling Appendix C.1: Pre-Development Conditions Appendix C.2: Post-Development Conditions 40 Final Design Stormwater Management Plan ME_V0117 K:\Projects\4589\60-Design\SWM\4589.SWM Brief.rpt.docx June 2017 Page 2 Introduction The 0.345 hectare site is located on the south side of Sanders Street, west of Hardy Avenue in the Town of Tillsonburg. The site is comprised of existing residential dwellings which have since been removed and is bounded by residential properties on all sides. The redevelopment proposal is to construct a 1-storey residential building with at-grade parking and landscape areas as show in the site plan attached to this report as Appendix A. A Phase II Environmental Site Assessment conducted on the site by A&A Environmental Consultants in August 2017 indicated that groundwater tables are approximately 7 meters below existing grades on site. Figure 1: Site Location 41 Final Design Stormwater Management Plan ME_V0117 K:\Projects\4589\60-Design\SWM\4589.SWM Brief.rpt.docx June 2017 Page 3 Proposed Stormwater Management Plan Hydrologic Model Hydrologic modelling was performed using MIDUSS software, which is a widely accepted model for urban developments. It has been used for many years in the Region of Waterloo and surrounding areas. A Chicago-type storm was selected and coefficients for the various storm events were taken from The Town of Tillsonburg Subdivision & Development Design Manual. Rainfall Data Storm Event Definition a b c r 2-year, 4 hour 568.522 4.326 0.770 0.4 5-year, 3 hour Minor system 785.255 4.631 0.776 0.4 100-year, 3 hour Major system 1289.347 4.236 0.775 0.4 Table 1: Coefficients for Synthetic Design Storms Pre-Development The pre-development condition consists of 10% imperviousness due to the large grassed yards and remnants of existing residential properties. The existing residential properties were spilt drainage: flows to the front are to Sander Street/ Hardy Avenue and flows to the rear are to an existing low-lying area at the southwest corner of the site. Refer to Figure 2 and the MIDUSS modelling results in Appendix C.1 for further information on the pre- development conditions. Catchment Area (ha) Imper- vious Slope Length Slope Gradient SCS CN Peak Flow (m³/s) Controlled Uncontrolled Total (%) (m) (%) (pervious) 5-year 100- year 101 0.242 0.242 10 20 2.5 75 0.009 0.030 102 0.103 0.103 10 15 32 75 0.004 0.014 Total 0.345 0.345 Table 2: Pre-Development Modelling Parameters 42 Ex Cedar Trees On LineEx Cedar Trees Hardy Avenu e Sanders StreetWelding StreetLot 598Lot 599Lot 600Lot 602BpedXXXXXXXXXXXXXXXXXXXEx CLF (to be removed)Aspha l t Aspha l t Asph a l t Aspha l t #4Ex GravelEx Driveway101102SCALE:CHECKED BY: DATE:FILE NAME: DRAWN BY: DRAWING: 1315 Bishop Street North, Suite 202 Cambridge T 519.623.1140 F 519.623.7334 www.meritech.ca Pre-Development Catchments Sanders Street - Seniors Building DOO CHT 1:300 4589 June 28, 2017 Figure 2 101101Rear ofPropertyTo Hardy Ave.and Sanders Street43 Final Design Stormwater Management Plan ME_V0117 K:\Projects\4589\60-Design\SWM\4589.SWM Brief.rpt.docx June 2017 Page 5 Post-Development For flows to Sanders Street and Hardy Avenue, quantity control is proposed to be achieved by means of infiltration galleries and parking lot storage. Flows less than the 5-year event from the front half of the roof will be discharged to the side yard infiltration gallery. Flows in events greater than the 5-year will discharge to grade and leave the site uncontrolled. Similarly, flows from the rear half of the roof will be discharged to the side yard infiltration gallery in the smaller storm events, and in events greater than the 5-year to the rear parking area to be infiltrated. Flows in storm events less than the 100-year from the proposed rear parking lot are to be infiltrated onsite in a proposed infiltration gallery under the parking lot. The overflow tip-out point is the driveway entrance on Hardy Avenue. The side yard infiltration gallery was sized for the 5-year storm event and the parking lot infiltration gallery was sized for the 100-year event. The MIDUSS model indicates that the side yard gallery is to provide 40m3 of water storage and the parking lot gallery is to provide 80m3. Using a stone porosity ratio of 2.5, the galleries are to be 100m3 and 200m3 of clear stone respectively. The deep groundwater table detailed in the Phase II Environmental Site Assessment for the site will permit the use of infiltration galleries onsite. A geotechnical investigation onsite to confirm infiltration rate would allow for the size of the infiltration galleries to be reduced. The front portion of the site drains to Sanders Street and Hardy Avenue uncontrolled. A grassed side yard swale along the western property line conveys runoff to Sanders Street. Modeling completed shows the total attenuated peak flows for the design storm events. The controlled post-development outflows from the site are controlled using infiltration of stormwater up to the 5-year event in the side yard gallery and 100-year event in the parking lot gallery. Peak flow attenuation has been provided such that the post- development flows are less than the allowable pre-development flows. Figure 3 shows the catchment areas for the proposed project. Suitable modelling parameters were selected for each catchment, as presented in Table 3. 44 Hardy Avenu e Sanders StreetLot 602XXXXXXXXXXXXXXXXXXX702501701703SCALE:CHECKED BY: DATE:FILE NAME: DRAWN BY: DRAWING: 1315 Bishop Street North, Suite 202 Cambridge T 519.623.1140 F 519.623.7334 www.meritech.ca Post-Development Catchments Sanders Street - Seniors Building DOO CHT 1:300 4589 June 28, 2017 Figure 3 501703702701Side yardInfiltrationGalleryParking lot InfiltrationGalleryTotal Site Discharge>5yr<5yr<5yr>5yr45 Final Design Stormwater Management Plan ME_V0117 K:\Projects\4589\60-Design\SWM\4589.SWM Brief.rpt.docx June 2017 Page 7 Catchment Area (ha) Imper- vious Slope Length Slope Gradient SCS CN Peak Flow (m³/s) Controlled Uncontrolled Total (%) (m) (%) (perv) 5-year 100-year 501 0.124 0.124 8 15 3 75 0.007 0.024 701 0.109 0.109 95 8 2 75 0.031 0.056 702 0.056 0.056 100 5 20 75 0.020 0.035 703 0.056 0.056 100 5 20 75 0.020 0.035 Total 0.221 0.124 0.345 Table 3: Post-Development Modelling Parameters The resultant peak flows from each catchment are summarized in Table 3. Refer to the MIDUSS modelling results in Appendix C.2 for further information. Table 4 shows that the unattenuated post-development peak flows are greater than the pre-development flows. As a result, attenuation measures in the form of a controlled outlet are proposed. Event/Condition 2-year (m³/s) 5-year (m³/s) 100-year (m³/s) Pre-development 0.007 0.012 0.044 Unattenuated Post-development 0.049 0.074 0.141 Table 4: Peak Flow Comparison Quality Water quality treatment is not required on the site. However, the two catchbasins in the parking lot are to be provided Goss traps and 600mm deep sumps to remove sediment and floating debris to protect the infiltration gallery. Performance of the Stormwater Management Facility The SWM plan satisfies the objective, as stormwater is controlled on-site to below pre- development discharge rates. Approximately 40m³ of water is stored and infiltrated in the side yard which is sized for the 5-year storm event. Approximately 80m³ of water is stored and infiltrated in the parking lot infiltration gallery which sized for the 100-year event. In larger storm events, flows will tip out of the parking lot at the Hardy Avenue entrance. 46 Final Design Stormwater Management Plan ME_V0117 K:\Projects\4589\60-Design\SWM\4589.SWM Brief.rpt.docx June 2017 Page 8 Table 5 presents the total attenuated peak flow for the 2-year, 5-year, and 100-year design storm events from the site. The controlled outflows are less than the allowable pre- development. Event/Condition 2-year (m³/s) 5-year (m³/s) 100-year (m³/s) Pre-development 0.007 0.012 0.044 Attenuated Post-development 0.003 0.007 0.024 Table 5: Comparison of Attenuated Peak Flows Site Erosion and Sedimentation Control Construction activities can cause erosion of native soils and deposition of sediment on other properties or in receiving watercourses. To avoid these problems siltation control measures, such as silt fencing, a construction entrance and construction staging are utilized. Conclusions Post-development unattenuated flows exceed pre-development flows and therefore, peak flow attenuation is required. The proposed stormwater management facility meets the design objectives for water quantity (flood) control. The facility includes the side yard infiltration gallery which is sized to the 5-year storm event from the roof. The parking lot gallery is sized for the 100-year event. An overland flow rout through the parking lot is proposed to convey flows from storms larger than the 100 year event to Hardy Avenue. Basic stormwater quality treatment is provided by catchbasins with Goss traps and deep sumps. Recommendations Approval agencies should review and approve this stormwater management plan in support of site plan approval. References A&A Environmental Consultants, Phase II Environmental Site Assessment For the Former Tillsonburg Parks Commission Located at 8 Hardy Avenue, August 15, 2012 Ministry of the Environment, Stormwater Management Planning & Design Manual March 2003 Town of Tillsonburg, Subdivision & Development Guideline Design Criteria, February 2005 47 K:\Projects\4589\60-Design\SWM\4589.SWM Brief.rpt.docx Appendix A: Site Plan 48 49 K:\Projects\4589\60-Design\SWM\4589.SWM Brief.rpt.docx Appendix B: Design Drawings 50 51 52 53 K:\Projects\4589\60-Design\SWM\4589.SWM Brief.rpt.docx Appendix C: Modelling 54 K:\Projects\4589\60-Design\SWM\4589.SWM Brief.rpt.docx Appendix C.1: Pre-Development Conditions 55 MIDUSS output for 2-year pre-development storm event K:\Projects\4589\60-Design\SWM\4589x2yrJun232017.out June 26, 2017 Page 1 " MIDUSS Output ----------------------------------------------->" " MIDUSS version Version 2.25 rev. 473" " MIDUSS created Thursday, March 24, 2011" " 10 Units used: ie METRIC" " Job folder: K:\Projects\4589\60-Design\SWM" " Output filename: 4589x2yrApr272017.out" " Licensee name: Any Authorised User" " Company Meritech Engineering" " Date & Time last used: 6/23/2017 at 9:07:02 AM" " 31 TIME PARAMETERS" " 5.000 Time Step" " 180.000 Max. Storm length" " 6000.000 Max. Hydrograph" " 32 STORM Chicago storm" " 1 Chicago storm" " 568.522 Coefficient A" " 4.326 Constant B" " 0.770 Exponent C" " 0.400 Fraction R" " 180.000 Duration" " 1.000 Time step multiplier" " Maximum intensity 101.878 mm/hr" " Total depth 30.716 mm" " 6 002hyd Hydrograph extension used in this file" " 33 CATCHMENT 101" " 1 Triangular SCS" " 1 Equal length" " 1 SCS method" " 101 Flows to rear of property" " 10.000 % Impervious" " 0.242 Total Area" " 20.000 Flow length" " 2.500 Overland Slope" " 0.218 Pervious Area" " 20.000 Pervious length" " 2.500 Pervious slope" " 0.024 Impervious Area" " 20.000 Impervious length" " 2.500 Impervious slope" " 0.250 Pervious Manning 'n'" " 75.000 Pervious SCS Curve No." " 0.151 Pervious Runoff coefficient" " 0.100 Pervious Ia/S coefficient" " 8.467 Pervious Initial abstraction" " 0.015 Impervious Manning 'n'" " 98.000 Impervious SCS Curve No." " 0.826 Impervious Runoff coefficient" " 0.100 Impervious Ia/S coefficient" " 0.518 Impervious Initial abstraction" " 0.005 0.000 0.000 0.000 c.m/sec" " Catchment 101 Pervious Impervious Total Area " " Surface Area 0.218 0.024 0.242 hectare" " Time of concentration 21.959 1.677 14.275 minutes" " Time to Centroid 131.808 91.172 116.413 minutes" " Rainfall depth 30.716 30.716 30.716 mm" " Rainfall volume 66.90 7.43 74.33 c.m" " Rainfall losses 26.091 5.330 24.015 mm" " Runoff depth 4.625 25.386 6.701 mm" " Runoff volume 10.07 6.14 16.22 c.m" 56 MIDUSS output for 2-year pre-development storm event K:\Projects\4589\60-Design\SWM\4589x2yrJun232017.out June 26, 2017 Page 2 " Runoff coefficient 0.151 0.826 0.218 " " Maximum flow 0.003 0.005 0.005 c.m/sec" " 40 HYDROGRAPH Add Runoff " " 4 Add Runoff " " 0.005 0.005 0.000 0.000" " 33 CATCHMENT 102" " 1 Triangular SCS" " 1 Equal length" " 1 SCS method" " 102 Flows to Hardy/Sanders" " 10.000 % Impervious" " 0.103 Total Area" " 15.000 Flow length" " 2.000 Overland Slope" " 0.093 Pervious Area" " 15.000 Pervious length" " 2.000 Pervious slope" " 0.010 Impervious Area" " 15.000 Impervious length" " 2.000 Impervious slope" " 0.250 Pervious Manning 'n'" " 75.000 Pervious SCS Curve No." " 0.151 Pervious Runoff coefficient" " 0.100 Pervious Ia/S coefficient" " 8.467 Pervious Initial abstraction" " 0.015 Impervious Manning 'n'" " 98.000 Impervious SCS Curve No." " 0.826 Impervious Runoff coefficient" " 0.100 Impervious Ia/S coefficient" " 0.518 Impervious Initial abstraction" " 0.002 0.005 0.000 0.000 c.m/sec" " Catchment 102 Pervious Impervious Total Area " " Surface Area 0.093 0.010 0.103 hectare" " Time of concentration 19.757 1.509 12.847 minutes" " Time to Centroid 129.170 90.994 114.714 minutes" " Rainfall depth 30.716 30.716 30.716 mm" " Rainfall volume 28.47 3.16 31.64 c.m" " Rainfall losses 26.093 5.359 24.020 mm" " Runoff depth 4.623 25.357 6.696 mm" " Runoff volume 4.29 2.61 6.90 c.m" " Runoff coefficient 0.151 0.826 0.218 " " Maximum flow 0.001 0.002 0.002 c.m/sec" " 40 HYDROGRAPH Add Runoff " " 4 Add Runoff " " 0.002 0.007 0.000 0.000" " 38 START/RE-START TOTALS 102" " 3 Runoff Totals on EXIT" " Total Catchment area 0.345 hectare" " Total Impervious area 0.034 hectare" " Total % impervious 10.000" " 19 EXIT" 57 MIDUSS output for 5-year pre-development storm event K:\Projects\4589\60-Design\SWM\4589x5yrJun232017.out June 26, 2017 Page 1 " MIDUSS Output ----------------------------------------------->" " MIDUSS version Version 2.25 rev. 473" " MIDUSS created Thursday, March 24, 2011" " 10 Units used: ie METRIC" " Job folder: K:\Projects\4589\60-Design\SWM" " Output filename: 4589x5yrApr272017.out" " Licensee name: Any Authorised User" " Company Meritech Engineering" " Date & Time last used: 6/23/2017 at 9:16:40 AM" " 31 TIME PARAMETERS" " 5.000 Time Step" " 180.000 Max. Storm length" " 6000.000 Max. Hydrograph" " 32 STORM Chicago storm" " 1 Chicago storm" " 785.255 Coefficient A" " 4.631 Constant B" " 0.776 Exponent C" " 0.400 Fraction R" " 180.000 Duration" " 1.000 Time step multiplier" " Maximum intensity 135.420 mm/hr" " Total depth 41.066 mm" " 6 005hyd Hydrograph extension used in this file" " 33 CATCHMENT 101" " 1 Triangular SCS" " 1 Equal length" " 1 SCS method" " 101 Flows to rear of property" " 10.000 % Impervious" " 0.242 Total Area" " 20.000 Flow length" " 2.500 Overland Slope" " 0.218 Pervious Area" " 20.000 Pervious length" " 2.500 Pervious slope" " 0.024 Impervious Area" " 20.000 Impervious length" " 2.500 Impervious slope" " 0.250 Pervious Manning 'n'" " 75.000 Pervious SCS Curve No." " 0.220 Pervious Runoff coefficient" " 0.100 Pervious Ia/S coefficient" " 8.467 Pervious Initial abstraction" " 0.015 Impervious Manning 'n'" " 98.000 Impervious SCS Curve No." " 0.861 Impervious Runoff coefficient" " 0.100 Impervious Ia/S coefficient" " 0.518 Impervious Initial abstraction" " 0.009 0.000 0.000 0.000 c.m/sec" " Catchment 101 Pervious Impervious Total Area " " Surface Area 0.218 0.024 0.242 hectare" " Time of concentration 15.424 1.476 11.199 minutes" " Time to Centroid 122.169 89.922 112.403 minutes" " Rainfall depth 41.066 41.066 41.066 mm" " Rainfall volume 89.44 9.94 99.38 c.m" " Rainfall losses 32.020 5.698 29.388 mm" " Runoff depth 9.046 35.367 11.678 mm" " Runoff volume 19.70 8.56 28.26 c.m" 58 MIDUSS output for 5-year pre-development storm event K:\Projects\4589\60-Design\SWM\4589x5yrJun232017.out June 26, 2017 Page 2 " Runoff coefficient 0.220 0.861 0.284 " " Maximum flow 0.007 0.007 0.009 c.m/sec" " 40 HYDROGRAPH Add Runoff " " 4 Add Runoff " " 0.009 0.009 0.000 0.000" " 33 CATCHMENT 102" " 1 Triangular SCS" " 1 Equal length" " 1 SCS method" " 102 Flows to Hardy/Sanders" " 10.000 % Impervious" " 0.103 Total Area" " 15.000 Flow length" " 2.000 Overland Slope" " 0.093 Pervious Area" " 15.000 Pervious length" " 2.000 Pervious slope" " 0.010 Impervious Area" " 15.000 Impervious length" " 2.000 Impervious slope" " 0.250 Pervious Manning 'n'" " 75.000 Pervious SCS Curve No." " 0.220 Pervious Runoff coefficient" " 0.100 Pervious Ia/S coefficient" " 8.467 Pervious Initial abstraction" " 0.015 Impervious Manning 'n'" " 98.000 Impervious SCS Curve No." " 0.858 Impervious Runoff coefficient" " 0.100 Impervious Ia/S coefficient" " 0.518 Impervious Initial abstraction" " 0.004 0.009 0.000 0.000 c.m/sec" " Catchment 102 Pervious Impervious Total Area " " Surface Area 0.093 0.010 0.103 hectare" " Time of concentration 13.877 1.328 10.085 minutes" " Time to Centroid 120.188 89.721 110.981 minutes" " Rainfall depth 41.066 41.066 41.066 mm" " Rainfall volume 38.07 4.23 42.30 c.m" " Rainfall losses 32.023 5.820 29.403 mm" " Runoff depth 9.043 35.246 11.663 mm" " Runoff volume 8.38 3.63 12.01 c.m" " Runoff coefficient 0.220 0.858 0.284 " " Maximum flow 0.003 0.003 0.004 c.m/sec" " 40 HYDROGRAPH Add Runoff " " 4 Add Runoff " " 0.004 0.012 0.000 0.000" " 40 HYDROGRAPH Copy to Outflow" " 8 Copy to Outflow" " 0.004 0.012 0.012 0.000" " 38 START/RE-START TOTALS 102" " 3 Runoff Totals on EXIT" " Total Catchment area 0.345 hectare" " Total Impervious area 0.034 hectare" " Total % impervious 10.000" " 19 EXIT" 59 MIDUSS output for 100-year pre-development storm event K:\Projects\4589\60-Design\SWM\4589x100yrJun232017.out June 26, 2017 Page 1 " MIDUSS Output ----------------------------------------------->" " MIDUSS version Version 2.25 rev. 473" " MIDUSS created Thursday, March 24, 2011" " 10 Units used: ie METRIC" " Job folder: K:\Projects\4589\60-Design\SWM" " Output filename: 4589x100yrJune232017.out" " Licensee name: Any Authorised User" " Company Meritech Engineering" " Date & Time last used: 6/23/2017 at 10:14:07 AM" " 31 TIME PARAMETERS" " 5.000 Time Step" " 180.000 Max. Storm length" " 6000.000 Max. Hydrograph" " 32 STORM Chicago storm" " 1 Chicago storm" " 1289.347 Coefficient A" " 4.236 Constant B" " 0.775 Exponent C" " 0.400 Fraction R" " 180.000 Duration" " 1.000 Time step multiplier" " Maximum intensity 230.208 mm/hr" " Total depth 67.893 mm" " 6 100hyd Hydrograph extension used in this file" " 33 CATCHMENT 101" " 1 Triangular SCS" " 1 Equal length" " 1 SCS method" " 101 Flows to rear of property" " 10.000 % Impervious" " 0.242 Total Area" " 20.000 Flow length" " 2.500 Overland Slope" " 0.218 Pervious Area" " 20.000 Pervious length" " 2.500 Pervious slope" " 0.024 Impervious Area" " 20.000 Impervious length" " 2.500 Impervious slope" " 0.250 Pervious Manning 'n'" " 75.000 Pervious SCS Curve No." " 0.359 Pervious Runoff coefficient" " 0.100 Pervious Ia/S coefficient" " 8.467 Pervious Initial abstraction" " 0.015 Impervious Manning 'n'" " 98.000 Impervious SCS Curve No." " 0.898 Impervious Runoff coefficient" " 0.100 Impervious Ia/S coefficient" " 0.518 Impervious Initial abstraction" " 0.030 0.000 0.000 0.000 c.m/sec" " Catchment 101 Pervious Impervious Total Area " " Surface Area 0.218 0.024 0.242 hectare" " Time of concentration 9.617 1.178 7.781 minutes" " Time to Centroid 111.602 88.068 106.481 minutes" " Rainfall depth 67.893 67.893 67.893 mm" " Rainfall volume 147.87 16.43 164.30 c.m" " Rainfall losses 43.524 6.895 39.861 mm" " Runoff depth 24.370 60.998 28.032 mm" " Runoff volume 53.08 14.76 67.84 c.m" 60 MIDUSS output for 100-year pre-development storm event K:\Projects\4589\60-Design\SWM\4589x100yrJun232017.out June 26, 2017 Page 2 " Runoff coefficient 0.359 0.898 0.413 " " Maximum flow 0.025 0.013 0.030 c.m/sec" " 40 HYDROGRAPH Add Runoff " " 4 Add Runoff " " 0.030 0.030 0.000 0.000" " 33 CATCHMENT 102" " 1 Triangular SCS" " 1 Equal length" " 1 SCS method" " 102 Flows to Hardy/Sanders" " 10.000 % Impervious" " 0.103 Total Area" " 15.000 Flow length" " 2.000 Overland Slope" " 0.093 Pervious Area" " 15.000 Pervious length" " 2.000 Pervious slope" " 0.010 Impervious Area" " 15.000 Impervious length" " 2.000 Impervious slope" " 0.250 Pervious Manning 'n'" " 75.000 Pervious SCS Curve No." " 0.360 Pervious Runoff coefficient" " 0.100 Pervious Ia/S coefficient" " 8.467 Pervious Initial abstraction" " 0.015 Impervious Manning 'n'" " 98.000 Impervious SCS Curve No." " 0.893 Impervious Runoff coefficient" " 0.100 Impervious Ia/S coefficient" " 0.518 Impervious Initial abstraction" " 0.014 0.030 0.000 0.000 c.m/sec" " Catchment 102 Pervious Impervious Total Area " " Surface Area 0.093 0.010 0.103 hectare" " Time of concentration 8.653 1.059 7.014 minutes" " Time to Centroid 110.198 87.814 105.366 minutes" " Rainfall depth 67.893 67.893 67.893 mm" " Rainfall volume 62.94 6.99 69.93 c.m" " Rainfall losses 43.425 7.268 39.809 mm" " Runoff depth 24.468 60.625 28.084 mm" " Runoff volume 22.68 6.24 28.93 c.m" " Runoff coefficient 0.360 0.893 0.414 " " Maximum flow 0.011 0.005 0.014 c.m/sec" " 40 HYDROGRAPH Add Runoff " " 4 Add Runoff " " 0.014 0.044 0.000 0.000" " 40 HYDROGRAPH Copy to Outflow" " 8 Copy to Outflow" " 0.014 0.044 0.044 0.000" " 38 START/RE-START TOTALS 102" " 3 Runoff Totals on EXIT" " Total Catchment area 0.345 hectare" " Total Impervious area 0.034 hectare" " Total % impervious 10.000" " 19 EXIT" 61 K:\Projects\4589\60-Design\SWM\4589.SWM Brief.rpt.docx Appendix C.2: Post-Development Conditions 62 MIDUSS output for 2-year post-development storm event K:\Projects\4589\60-Design\SWM\4589d2yrJun282017.out June 28, 2017 Page 1 " MIDUSS Output ----------------------------------------------->" " MIDUSS version Version 2.25 rev. 473" " MIDUSS created Thursday, March 24, 2011" " 10 Units used: ie METRIC" " Job folder: K:\Projects\4589\60-Design\SWM" " Output filename: 4589d2yrJun232017.out" " Licensee name: Any Authorised User" " Company Meritech Engineering" " Date & Time last used: 6/28/2017 at 5:08:06 PM" " 31 TIME PARAMETERS" " 5.000 Time Step" " 180.000 Max. Storm length" " 6000.000 Max. Hydrograph" " 32 STORM Chicago storm" " 1 Chicago storm" " 568.522 Coefficient A" " 4.326 Constant B" " 0.770 Exponent C" " 0.400 Fraction R" " 180.000 Duration" " 1.000 Time step multiplier" " Maximum intensity 101.878 mm/hr" " Total depth 30.716 mm" " 6 002hyd Hydrograph extension used in this file" " 33 CATCHMENT 701" " 1 Triangular SCS" " 1 Equal length" " 1 SCS method" " 701 Rear Parking Lot" " 95.000 % Impervious" " 0.109 Total Area" " 8.000 Flow length" " 2.000 Overland Slope" " 0.005 Pervious Area" " 8.000 Pervious length" " 2.000 Pervious slope" " 0.104 Impervious Area" " 8.000 Impervious length" " 2.000 Impervious slope" " 0.250 Pervious Manning 'n'" " 75.000 Pervious SCS Curve No." " 0.150 Pervious Runoff coefficient" " 0.100 Pervious Ia/S coefficient" " 8.467 Pervious Initial abstraction" " 0.015 Impervious Manning 'n'" " 98.000 Impervious SCS Curve No." " 0.812 Impervious Runoff coefficient" " 0.100 Impervious Ia/S coefficient" " 0.518 Impervious Initial abstraction" " 0.023 0.000 0.000 0.000 c.m/sec" " Catchment 701 Pervious Impervious Total Area " " Surface Area 0.005 0.104 0.109 hectare" " Time of concentration 13.549 1.035 1.155 minutes" " Time to Centroid 121.762 90.144 90.450 minutes" " Rainfall depth 30.716 30.716 30.716 mm" " Rainfall volume 1.67 31.81 33.48 c.m" " Rainfall losses 26.095 5.786 6.801 mm" " Runoff depth 4.622 24.930 23.915 mm" " Runoff volume 0.25 25.82 26.07 c.m" 63 MIDUSS output for 2-year post-development storm event K:\Projects\4589\60-Design\SWM\4589d2yrJun282017.out June 28, 2017 Page 2 " Runoff coefficient 0.150 0.812 0.779 " " Maximum flow 0.000 0.023 0.023 c.m/sec" " 40 HYDROGRAPH Add Runoff " " 4 Add Runoff " " 0.023 0.023 0.000 0.000" " 40 HYDROGRAPH Copy to Outflow" " 8 Copy to Outflow" " 0.023 0.023 0.023 0.000" " 40 HYDROGRAPH Combine 701" " 6 Combine " " 701 Node #" " Parking Lot" " Maximum flow 0.023 c.m/sec" " Hydrograph volume 26.067 c.m" " 0.023 0.023 0.023 0.023" " 40 HYDROGRAPH Start - New Tributary" " 2 Start - New Tributary" " 0.023 0.000 0.023 0.023" " 33 CATCHMENT 702" " 2 Rectangular" " 1 Equal length" " 1 SCS method" " 702 Rear roof (overflow to parking lot)" " 100.000 % Impervious" " 0.056 Total Area" " 5.000 Flow length" " 20.000 Overland Slope" " 0.000 Pervious Area" " 5.000 Pervious length" " 20.000 Pervious slope" " 0.056 Impervious Area" " 5.000 Impervious length" " 20.000 Impervious slope" " 0.250 Pervious Manning 'n'" " 75.000 Pervious SCS Curve No." " 0.000 Pervious Runoff coefficient" " 0.100 Pervious Ia/S coefficient" " 8.467 Pervious Initial abstraction" " 0.015 Impervious Manning 'n'" " 98.000 Impervious SCS Curve No." " 0.839 Impervious Runoff coefficient" " 0.100 Impervious Ia/S coefficient" " 0.518 Impervious Initial abstraction" " 0.014 0.000 0.023 0.023 c.m/sec" " Catchment 702 Pervious Impervious Total Area " " Surface Area 0.000 0.056 0.056 hectare" " Time of concentration 5.122 0.391 0.391 minutes" " Time to Centroid 106.895 88.207 88.207 minutes" " Rainfall depth 30.716 30.716 30.716 mm" " Rainfall volume 0.00 17.20 17.20 c.m" " Rainfall losses 26.086 4.943 4.943 mm" " Runoff depth 4.630 25.774 25.774 mm" " Runoff volume 0.00 14.43 14.43 c.m" " Runoff coefficient 0.000 0.839 0.839 " " Maximum flow 0.000 0.014 0.014 c.m/sec" " 40 HYDROGRAPH Add Runoff " " 4 Add Runoff " " 0.014 0.014 0.023 0.023" " 56 DIVERSION" 64 MIDUSS output for 2-year post-development storm event K:\Projects\4589\60-Design\SWM\4589d2yrJun282017.out June 28, 2017 Page 3 " 702 Node number" " 0.000 Overflow threshold" " 1.000 Required diverted fraction" " 0 Conduit type; 1=Pipe;2=Channel" " Peak of diverted flow 0.014 c.m/sec" " Volume of diverted flow 14.433 c.m" " DIV00702.002hyd" " Major flow at 702" " 0.014 0.014 0.000 0.023 c.m/sec" " 40 HYDROGRAPH Combine 701" " 6 Combine " " 701 Node #" " Parking Lot" " Maximum flow 0.023 c.m/sec" " Hydrograph volume 26.067 c.m" " 0.014 0.014 0.000 0.023" " 40 HYDROGRAPH Confluence 701" " 7 Confluence " " 701 Node #" " Parking Lot" " Maximum flow 0.023 c.m/sec" " Hydrograph volume 26.067 c.m" " 0.014 0.023 0.000 0.000" " 56 DIVERSION" " 701 Node number" " 0.000 Overflow threshold" " 1.000 Required diverted fraction" " 0 Conduit type; 1=Pipe;2=Channel" " Peak of diverted flow 0.023 c.m/sec" " Volume of diverted flow 26.067 c.m" " DIV00701.002hyd" " Major flow at 701" " 0.014 0.023 0.000 0.000 c.m/sec" " 40 HYDROGRAPH Next link " " 5 Next link " " 0.014 0.000 0.000 0.000" " 40 HYDROGRAPH Copy to Outflow" " 8 Copy to Outflow" " 0.014 0.000 0.000 0.000" " 40 HYDROGRAPH Start - New Tributary" " 2 Start - New Tributary" " 0.014 0.000 0.000 0.000" " 33 CATCHMENT 703" " 2 Rectangular" " 1 Equal length" " 1 SCS method" " 703 Front building (Overflow to Sanders)" " 100.000 % Impervious" " 0.056 Total Area" " 5.000 Flow length" " 20.000 Overland Slope" " 0.000 Pervious Area" " 5.000 Pervious length" " 20.000 Pervious slope" " 0.056 Impervious Area" " 5.000 Impervious length" " 20.000 Impervious slope" " 0.250 Pervious Manning 'n'" " 75.000 Pervious SCS Curve No." 65 MIDUSS output for 2-year post-development storm event K:\Projects\4589\60-Design\SWM\4589d2yrJun282017.out June 28, 2017 Page 4 " 0.000 Pervious Runoff coefficient" " 0.100 Pervious Ia/S coefficient" " 8.467 Pervious Initial abstraction" " 0.015 Impervious Manning 'n'" " 98.000 Impervious SCS Curve No." " 0.839 Impervious Runoff coefficient" " 0.100 Impervious Ia/S coefficient" " 0.518 Impervious Initial abstraction" " 0.014 0.000 0.000 0.000 c.m/sec" " Catchment 703 Pervious Impervious Total Area " " Surface Area 0.000 0.056 0.056 hectare" " Time of concentration 5.122 0.391 0.391 minutes" " Time to Centroid 106.895 88.207 88.207 minutes" " Rainfall depth 30.716 30.716 30.716 mm" " Rainfall volume 0.00 17.20 17.20 c.m" " Rainfall losses 26.086 4.943 4.943 mm" " Runoff depth 4.630 25.774 25.774 mm" " Runoff volume 0.00 14.43 14.43 c.m" " Runoff coefficient 0.000 0.839 0.839 " " Maximum flow 0.000 0.014 0.014 c.m/sec" " 40 HYDROGRAPH Combine 501" " 6 Combine " " 501 Node #" " Total Site Discharge" " Maximum flow 0.000 c.m/sec" " Hydrograph volume 0.000 c.m" " 0.014 0.000 0.000 0.000" " 40 HYDROGRAPH Start - New Tributary" " 2 Start - New Tributary" " 0.014 0.000 0.000 0.000" " 33 CATCHMENT 501" " 2 Rectangular" " 1 Equal length" " 1 SCS method" " 501 Flows Uncontrolled to Sanders/Hardy" " 8.000 % Impervious" " 0.124 Total Area" " 15.000 Flow length" " 3.000 Overland Slope" " 0.114 Pervious Area" " 15.000 Pervious length" " 3.000 Pervious slope" " 0.010 Impervious Area" " 15.000 Impervious length" " 3.000 Impervious slope" " 0.250 Pervious Manning 'n'" " 75.000 Pervious SCS Curve No." " 0.151 Pervious Runoff coefficient" " 0.100 Pervious Ia/S coefficient" " 8.467 Pervious Initial abstraction" " 0.015 Impervious Manning 'n'" " 98.000 Impervious SCS Curve No." " 0.839 Impervious Runoff coefficient" " 0.100 Impervious Ia/S coefficient" " 0.518 Impervious Initial abstraction" " 0.003 0.000 0.000 0.000 c.m/sec" " Catchment 501 Pervious Impervious Total Area " " Surface Area 0.114 0.010 0.124 hectare" " Time of concentration 17.494 1.336 12.224 minutes" 66 MIDUSS output for 2-year post-development storm event K:\Projects\4589\60-Design\SWM\4589d2yrJun282017.out June 28, 2017 Page 5 " Time to Centroid 116.854 88.263 107.528 minutes" " Rainfall depth 30.716 30.716 30.716 mm" " Rainfall volume 35.04 3.05 38.09 c.m" " Rainfall losses 26.086 4.943 24.395 mm" " Runoff depth 4.630 25.774 6.322 mm" " Runoff volume 5.28 2.56 7.84 c.m" " Runoff coefficient 0.151 0.839 0.206 " " Maximum flow 0.002 0.003 0.003 c.m/sec" " 40 HYDROGRAPH Add Runoff " " 4 Add Runoff " " 0.003 0.003 0.000 0.000" " 40 HYDROGRAPH Copy to Outflow" " 8 Copy to Outflow" " 0.003 0.003 0.003 0.000" " 40 HYDROGRAPH Combine 501" " 6 Combine " " 501 Node #" " Total Site Discharge" " Maximum flow 0.003 c.m/sec" " Hydrograph volume 7.839 c.m" " 0.003 0.003 0.003 0.003" " 38 START/RE-START TOTALS 501" " 3 Runoff Totals on EXIT" " Total Catchment area 0.289 hectare" " Total Impervious area 0.169 hectare" " Total % impervious 58.640" " 19 EXIT" 67 MIDUSS output for 5-year post-development storm event K:\Projects\4589\60-Design\SWM\4589d5yrJun282017.out June 28, 2017 Page 1 " MIDUSS Output ----------------------------------------------->" " MIDUSS version Version 2.25 rev. 473" " MIDUSS created Thursday, March 24, 2011" " 10 Units used: ie METRIC" " Job folder: K:\Projects\4589\60-Design\SWM" " Output filename: 4589d5yrJun282017.out" " Licensee name: Any Authorised User" " Company Meritech Engineering" " Date & Time last used: 6/28/2017 at 5:13:41 PM" " 31 TIME PARAMETERS" " 5.000 Time Step" " 180.000 Max. Storm length" " 6000.000 Max. Hydrograph" " 32 STORM Chicago storm" " 1 Chicago storm" " 785.255 Coefficient A" " 4.631 Constant B" " 0.776 Exponent C" " 0.400 Fraction R" " 180.000 Duration" " 1.000 Time step multiplier" " Maximum intensity 135.420 mm/hr" " Total depth 41.066 mm" " 6 005hyd Hydrograph extension used in this file" " 33 CATCHMENT 701" " 1 Triangular SCS" " 1 Equal length" " 1 SCS method" " 701 Rear Parking Lot" " 95.000 % Impervious" " 0.109 Total Area" " 8.000 Flow length" " 2.000 Overland Slope" " 0.005 Pervious Area" " 8.000 Pervious length" " 2.000 Pervious slope" " 0.104 Impervious Area" " 8.000 Impervious length" " 2.000 Impervious slope" " 0.250 Pervious Manning 'n'" " 75.000 Pervious SCS Curve No." " 0.220 Pervious Runoff coefficient" " 0.100 Pervious Ia/S coefficient" " 8.467 Pervious Initial abstraction" " 0.015 Impervious Manning 'n'" " 98.000 Impervious SCS Curve No." " 0.840 Impervious Runoff coefficient" " 0.100 Impervious Ia/S coefficient" " 0.518 Impervious Initial abstraction" " 0.031 0.000 0.000 0.000 c.m/sec" " Catchment 701 Pervious Impervious Total Area " " Surface Area 0.005 0.104 0.109 hectare" " Time of concentration 9.517 0.911 1.028 minutes" " Time to Centroid 114.563 88.951 89.299 minutes" " Rainfall depth 41.066 41.066 41.066 mm" " Rainfall volume 2.24 42.52 44.76 c.m" " Rainfall losses 32.041 6.556 7.830 mm" " Runoff depth 9.025 34.510 33.235 mm" " Runoff volume 0.49 35.73 36.23 c.m" 68 MIDUSS output for 5-year post-development storm event K:\Projects\4589\60-Design\SWM\4589d5yrJun282017.out June 28, 2017 Page 2 " Runoff coefficient 0.220 0.840 0.809 " " Maximum flow 0.000 0.031 0.031 c.m/sec" " 40 HYDROGRAPH Add Runoff " " 4 Add Runoff " " 0.031 0.031 0.000 0.000" " 40 HYDROGRAPH Copy to Outflow" " 8 Copy to Outflow" " 0.031 0.031 0.031 0.000" " 40 HYDROGRAPH Combine 701" " 6 Combine " " 701 Node #" " Parking Lot" " Maximum flow 0.031 c.m/sec" " Hydrograph volume 36.226 c.m" " 0.031 0.031 0.031 0.031" " 40 HYDROGRAPH Start - New Tributary" " 2 Start - New Tributary" " 0.031 0.000 0.031 0.031" " 33 CATCHMENT 702" " 2 Rectangular" " 1 Equal length" " 1 SCS method" " 702 Rear roof (overflow to parking lot)" " 100.000 % Impervious" " 0.056 Total Area" " 5.000 Flow length" " 20.000 Overland Slope" " 0.000 Pervious Area" " 5.000 Pervious length" " 20.000 Pervious slope" " 0.056 Impervious Area" " 5.000 Impervious length" " 20.000 Impervious slope" " 0.250 Pervious Manning 'n'" " 75.000 Pervious SCS Curve No." " 0.000 Pervious Runoff coefficient" " 0.100 Pervious Ia/S coefficient" " 8.467 Pervious Initial abstraction" " 0.015 Impervious Manning 'n'" " 98.000 Impervious SCS Curve No." " 0.875 Impervious Runoff coefficient" " 0.100 Impervious Ia/S coefficient" " 0.518 Impervious Initial abstraction" " 0.020 0.000 0.031 0.031 c.m/sec" " Catchment 702 Pervious Impervious Total Area " " Surface Area 0.000 0.056 0.056 hectare" " Time of concentration 3.598 0.344 0.344 minutes" " Time to Centroid 102.741 87.182 87.182 minutes" " Rainfall depth 41.066 41.066 41.066 mm" " Rainfall volume 0.00 23.00 23.00 c.m" " Rainfall losses 32.003 5.115 5.115 mm" " Runoff depth 9.062 35.951 35.951 mm" " Runoff volume 0.00 20.13 20.13 c.m" " Runoff coefficient 0.000 0.875 0.875 " " Maximum flow 0.000 0.020 0.020 c.m/sec" " 40 HYDROGRAPH Add Runoff " " 4 Add Runoff " " 0.020 0.020 0.031 0.031" " 56 DIVERSION" 69 MIDUSS output for 5-year post-development storm event K:\Projects\4589\60-Design\SWM\4589d5yrJun282017.out June 28, 2017 Page 3 " 702 Node number" " 0.000 Overflow threshold" " 1.000 Required diverted fraction" " 0 Conduit type; 1=Pipe;2=Channel" " Peak of diverted flow 0.020 c.m/sec" " Volume of diverted flow 20.133 c.m" " DIV00702.005hyd" " Major flow at 702" " 0.020 0.020 0.000 0.031 c.m/sec" " 40 HYDROGRAPH Combine 701" " 6 Combine " " 701 Node #" " Parking Lot" " Maximum flow 0.031 c.m/sec" " Hydrograph volume 36.226 c.m" " 0.020 0.020 0.000 0.031" " 40 HYDROGRAPH Confluence 701" " 7 Confluence " " 701 Node #" " Parking Lot" " Maximum flow 0.031 c.m/sec" " Hydrograph volume 36.226 c.m" " 0.020 0.031 0.000 0.000" " 56 DIVERSION" " 701 Node number" " 0.000 Overflow threshold" " 1.000 Required diverted fraction" " 0 Conduit type; 1=Pipe;2=Channel" " Peak of diverted flow 0.031 c.m/sec" " Volume of diverted flow 36.226 c.m" " DIV00701.005hyd" " Major flow at 701" " 0.020 0.031 0.000 0.000 c.m/sec" " 40 HYDROGRAPH Next link " " 5 Next link " " 0.020 0.000 0.000 0.000" " 40 HYDROGRAPH Copy to Outflow" " 8 Copy to Outflow" " 0.020 0.000 0.000 0.000" " 40 HYDROGRAPH Start - New Tributary" " 2 Start - New Tributary" " 0.020 0.000 0.000 0.000" " 33 CATCHMENT 703" " 2 Rectangular" " 1 Equal length" " 1 SCS method" " 703 Front building (Overflow to Sanders)" " 100.000 % Impervious" " 0.056 Total Area" " 5.000 Flow length" " 20.000 Overland Slope" " 0.000 Pervious Area" " 5.000 Pervious length" " 20.000 Pervious slope" " 0.056 Impervious Area" " 5.000 Impervious length" " 20.000 Impervious slope" " 0.250 Pervious Manning 'n'" " 75.000 Pervious SCS Curve No." 70 MIDUSS output for 5-year post-development storm event K:\Projects\4589\60-Design\SWM\4589d5yrJun282017.out June 28, 2017 Page 4 " 0.000 Pervious Runoff coefficient" " 0.100 Pervious Ia/S coefficient" " 8.467 Pervious Initial abstraction" " 0.015 Impervious Manning 'n'" " 98.000 Impervious SCS Curve No." " 0.875 Impervious Runoff coefficient" " 0.100 Impervious Ia/S coefficient" " 0.518 Impervious Initial abstraction" " 0.020 0.000 0.000 0.000 c.m/sec" " Catchment 703 Pervious Impervious Total Area " " Surface Area 0.000 0.056 0.056 hectare" " Time of concentration 3.598 0.344 0.344 minutes" " Time to Centroid 102.741 87.182 87.182 minutes" " Rainfall depth 41.066 41.066 41.066 mm" " Rainfall volume 0.00 23.00 23.00 c.m" " Rainfall losses 32.003 5.115 5.115 mm" " Runoff depth 9.062 35.951 35.951 mm" " Runoff volume 0.00 20.13 20.13 c.m" " Runoff coefficient 0.000 0.875 0.875 " " Maximum flow 0.000 0.020 0.020 c.m/sec" " 40 HYDROGRAPH Combine 501" " 6 Combine " " 501 Node #" " Total Site Discharge" " Maximum flow 0.000 c.m/sec" " Hydrograph volume 0.000 c.m" " 0.020 0.000 0.000 0.000" " 40 HYDROGRAPH Start - New Tributary" " 2 Start - New Tributary" " 0.020 0.000 0.000 0.000" " 33 CATCHMENT 501" " 2 Rectangular" " 1 Equal length" " 1 SCS method" " 501 Flows Uncontrolled to Sanders/Hardy" " 8.000 % Impervious" " 0.124 Total Area" " 15.000 Flow length" " 3.000 Overland Slope" " 0.114 Pervious Area" " 15.000 Pervious length" " 3.000 Pervious slope" " 0.010 Impervious Area" " 15.000 Impervious length" " 3.000 Impervious slope" " 0.250 Pervious Manning 'n'" " 75.000 Pervious SCS Curve No." " 0.221 Pervious Runoff coefficient" " 0.100 Pervious Ia/S coefficient" " 8.467 Pervious Initial abstraction" " 0.015 Impervious Manning 'n'" " 98.000 Impervious SCS Curve No." " 0.875 Impervious Runoff coefficient" " 0.100 Impervious Ia/S coefficient" " 0.518 Impervious Initial abstraction" " 0.007 0.000 0.000 0.000 c.m/sec" " Catchment 501 Pervious Impervious Total Area " " Surface Area 0.114 0.010 0.124 hectare" " Time of concentration 12.288 1.176 9.438 minutes" 71 MIDUSS output for 5-year post-development storm event K:\Projects\4589\60-Design\SWM\4589d5yrJun282017.out June 28, 2017 Page 5 " Time to Centroid 110.137 87.204 104.255 minutes" " Rainfall depth 41.066 41.066 41.066 mm" " Rainfall volume 46.85 4.07 50.92 c.m" " Rainfall losses 32.003 5.114 29.852 mm" " Runoff depth 9.062 35.951 11.213 mm" " Runoff volume 10.34 3.57 13.90 c.m" " Runoff coefficient 0.221 0.875 0.273 " " Maximum flow 0.005 0.004 0.007 c.m/sec" " 40 HYDROGRAPH Add Runoff " " 4 Add Runoff " " 0.007 0.007 0.000 0.000" " 40 HYDROGRAPH Copy to Outflow" " 8 Copy to Outflow" " 0.007 0.007 0.007 0.000" " 40 HYDROGRAPH Combine 501" " 6 Combine " " 501 Node #" " Total Site Discharge" " Maximum flow 0.007 c.m/sec" " Hydrograph volume 13.905 c.m" " 0.007 0.007 0.007 0.007" " 38 START/RE-START TOTALS 501" " 3 Runoff Totals on EXIT" " Total Catchment area 0.289 hectare" " Total Impervious area 0.169 hectare" " Total % impervious 58.640" " 19 EXIT" 72 MIDUSS output for 100-year post-development storm event K:\Projects\4589\60-Design\SWM\4589d100yrJun282017.out June 28, 2017 Page 1 " MIDUSS Output ----------------------------------------------->" " MIDUSS version Version 2.25 rev. 473" " MIDUSS created Thursday, March 24, 2011" " 10 Units used: ie METRIC" " Job folder: K:\Projects\4589\60-Design\SWM" " Output filename: 4589d100yrJun282017.out" " Licensee name: Any Authorised User" " Company Meritech Engineering" " Date & Time last used: 6/28/2017 at 5:14:31 PM" " 31 TIME PARAMETERS" " 5.000 Time Step" " 180.000 Max. Storm length" " 6000.000 Max. Hydrograph" " 32 STORM Chicago storm" " 1 Chicago storm" " 1289.347 Coefficient A" " 4.236 Constant B" " 0.775 Exponent C" " 0.400 Fraction R" " 180.000 Duration" " 1.000 Time step multiplier" " Maximum intensity 230.208 mm/hr" " Total depth 67.893 mm" " 6 100hyd Hydrograph extension used in this file" " 33 CATCHMENT 701" " 1 Triangular SCS" " 1 Equal length" " 1 SCS method" " 701 Rear Parking Lot" " 95.000 % Impervious" " 0.109 Total Area" " 8.000 Flow length" " 2.000 Overland Slope" " 0.005 Pervious Area" " 8.000 Pervious length" " 2.000 Pervious slope" " 0.104 Impervious Area" " 8.000 Impervious length" " 2.000 Impervious slope" " 0.250 Pervious Manning 'n'" " 75.000 Pervious SCS Curve No." " 0.359 Pervious Runoff coefficient" " 0.100 Pervious Ia/S coefficient" " 8.467 Pervious Initial abstraction" " 0.015 Impervious Manning 'n'" " 98.000 Impervious SCS Curve No." " 0.872 Impervious Runoff coefficient" " 0.100 Impervious Ia/S coefficient" " 0.518 Impervious Initial abstraction" " 0.056 0.000 0.000 0.000 c.m/sec" " Catchment 701 Pervious Impervious Total Area " " Surface Area 0.005 0.104 0.109 hectare" " Time of concentration 5.934 0.727 0.837 minutes" " Time to Centroid 106.519 87.624 88.025 minutes" " Rainfall depth 67.893 67.893 67.893 mm" " Rainfall volume 3.70 70.30 74.00 c.m" " Rainfall losses 43.529 8.712 10.453 mm" " Runoff depth 24.365 59.181 57.440 mm" " Runoff volume 1.33 61.28 62.61 c.m" 73 MIDUSS output for 100-year post-development storm event K:\Projects\4589\60-Design\SWM\4589d100yrJun282017.out June 28, 2017 Page 2 " Runoff coefficient 0.359 0.872 0.846 " " Maximum flow 0.001 0.056 0.056 c.m/sec" " 40 HYDROGRAPH Add Runoff " " 4 Add Runoff " " 0.056 0.056 0.000 0.000" " 40 HYDROGRAPH Copy to Outflow" " 8 Copy to Outflow" " 0.056 0.056 0.056 0.000" " 40 HYDROGRAPH Combine 701" " 6 Combine " " 701 Node #" " Parking Lot" " Maximum flow 0.056 c.m/sec" " Hydrograph volume 62.610 c.m" " 0.056 0.056 0.056 0.056" " 40 HYDROGRAPH Start - New Tributary" " 2 Start - New Tributary" " 0.056 0.000 0.056 0.056" " 33 CATCHMENT 702" " 2 Rectangular" " 1 Equal length" " 1 SCS method" " 702 Rear roof (overflow to parking lot)" " 100.000 % Impervious" " 0.056 Total Area" " 5.000 Flow length" " 20.000 Overland Slope" " 0.000 Pervious Area" " 5.000 Pervious length" " 20.000 Pervious slope" " 0.056 Impervious Area" " 5.000 Impervious length" " 20.000 Impervious slope" " 0.250 Pervious Manning 'n'" " 75.000 Pervious SCS Curve No." " 0.000 Pervious Runoff coefficient" " 0.100 Pervious Ia/S coefficient" " 8.467 Pervious Initial abstraction" " 0.015 Impervious Manning 'n'" " 98.000 Impervious SCS Curve No." " 0.921 Impervious Runoff coefficient" " 0.100 Impervious Ia/S coefficient" " 0.518 Impervious Initial abstraction" " 0.035 0.000 0.056 0.056 c.m/sec" " Catchment 702 Pervious Impervious Total Area " " Surface Area 0.000 0.056 0.056 hectare" " Time of concentration 2.243 0.275 0.275 minutes" " Time to Centroid 98.017 85.769 85.769 minutes" " Rainfall depth 67.893 67.893 67.893 mm" " Rainfall volume 0.00 38.02 38.02 c.m" " Rainfall losses 43.385 5.332 5.332 mm" " Runoff depth 24.508 62.561 62.561 mm" " Runoff volume 0.00 35.03 35.03 c.m" " Runoff coefficient 0.000 0.921 0.921 " " Maximum flow 0.000 0.035 0.035 c.m/sec" " 40 HYDROGRAPH Add Runoff " " 4 Add Runoff " " 0.035 0.035 0.056 0.056" " 56 DIVERSION" 74 MIDUSS output for 100-year post-development storm event K:\Projects\4589\60-Design\SWM\4589d100yrJun282017.out June 28, 2017 Page 3 " 702 Node number" " 0.000 Overflow threshold" " 1.000 Required diverted fraction" " 0 Conduit type; 1=Pipe;2=Channel" " Peak of diverted flow 0.035 c.m/sec" " Volume of diverted flow 35.034 c.m" " DIV00702.100hyd" " Major flow at 702" " 0.035 0.035 0.000 0.056 c.m/sec" " 40 HYDROGRAPH Combine 701" " 6 Combine " " 701 Node #" " Parking Lot" " Maximum flow 0.056 c.m/sec" " Hydrograph volume 62.610 c.m" " 0.035 0.035 0.000 0.056" " 40 HYDROGRAPH Confluence 701" " 7 Confluence " " 701 Node #" " Parking Lot" " Maximum flow 0.056 c.m/sec" " Hydrograph volume 62.610 c.m" " 0.035 0.056 0.000 0.000" " 56 DIVERSION" " 701 Node number" " 0.000 Overflow threshold" " 1.000 Required diverted fraction" " 0 Conduit type; 1=Pipe;2=Channel" " Peak of diverted flow 0.056 c.m/sec" " Volume of diverted flow 62.610 c.m" " DIV00701.100hyd" " Major flow at 701" " 0.035 0.056 0.000 0.000 c.m/sec" " 40 HYDROGRAPH Next link " " 5 Next link " " 0.035 0.000 0.000 0.000" " 40 HYDROGRAPH Copy to Outflow" " 8 Copy to Outflow" " 0.035 0.000 0.000 0.000" " 40 HYDROGRAPH Start - New Tributary" " 2 Start - New Tributary" " 0.035 0.000 0.000 0.000" " 33 CATCHMENT 703" " 2 Rectangular" " 1 Equal length" " 1 SCS method" " 703 Front building (Overflow to Sanders)" " 100.000 % Impervious" " 0.056 Total Area" " 5.000 Flow length" " 20.000 Overland Slope" " 0.000 Pervious Area" " 5.000 Pervious length" " 20.000 Pervious slope" " 0.056 Impervious Area" " 5.000 Impervious length" " 20.000 Impervious slope" " 0.250 Pervious Manning 'n'" " 75.000 Pervious SCS Curve No." 75 MIDUSS output for 100-year post-development storm event K:\Projects\4589\60-Design\SWM\4589d100yrJun282017.out June 28, 2017 Page 4 " 0.000 Pervious Runoff coefficient" " 0.100 Pervious Ia/S coefficient" " 8.467 Pervious Initial abstraction" " 0.015 Impervious Manning 'n'" " 98.000 Impervious SCS Curve No." " 0.921 Impervious Runoff coefficient" " 0.100 Impervious Ia/S coefficient" " 0.518 Impervious Initial abstraction" " 0.035 0.000 0.000 0.000 c.m/sec" " Catchment 703 Pervious Impervious Total Area " " Surface Area 0.000 0.056 0.056 hectare" " Time of concentration 2.243 0.275 0.275 minutes" " Time to Centroid 98.017 85.769 85.769 minutes" " Rainfall depth 67.893 67.893 67.893 mm" " Rainfall volume 0.00 38.02 38.02 c.m" " Rainfall losses 43.385 5.332 5.332 mm" " Runoff depth 24.508 62.561 62.561 mm" " Runoff volume 0.00 35.03 35.03 c.m" " Runoff coefficient 0.000 0.921 0.921 " " Maximum flow 0.000 0.035 0.035 c.m/sec" " 40 HYDROGRAPH Combine 501" " 6 Combine " " 501 Node #" " Total Site Discharge" " Maximum flow 0.000 c.m/sec" " Hydrograph volume 0.000 c.m" " 0.035 0.000 0.000 0.000" " 40 HYDROGRAPH Start - New Tributary" " 2 Start - New Tributary" " 0.035 0.000 0.000 0.000" " 33 CATCHMENT 501" " 2 Rectangular" " 1 Equal length" " 1 SCS method" " 501 Flows Uncontrolled to Sanders/Hardy" " 8.000 % Impervious" " 0.124 Total Area" " 15.000 Flow length" " 3.000 Overland Slope" " 0.114 Pervious Area" " 15.000 Pervious length" " 3.000 Pervious slope" " 0.010 Impervious Area" " 15.000 Impervious length" " 3.000 Impervious slope" " 0.250 Pervious Manning 'n'" " 75.000 Pervious SCS Curve No." " 0.361 Pervious Runoff coefficient" " 0.100 Pervious Ia/S coefficient" " 8.467 Pervious Initial abstraction" " 0.015 Impervious Manning 'n'" " 98.000 Impervious SCS Curve No." " 0.921 Impervious Runoff coefficient" " 0.100 Impervious Ia/S coefficient" " 0.518 Impervious Initial abstraction" " 0.024 0.000 0.000 0.000 c.m/sec" " Catchment 501 Pervious Impervious Total Area " " Surface Area 0.114 0.010 0.124 hectare" " Time of concentration 7.662 0.938 6.440 minutes" 76 MIDUSS output for 100-year post-development storm event K:\Projects\4589\60-Design\SWM\4589d100yrJun282017.out June 28, 2017 Page 5 " Time to Centroid 102.601 85.776 99.545 minutes" " Rainfall depth 67.893 67.893 67.893 mm" " Rainfall volume 77.45 6.73 84.19 c.m" " Rainfall losses 43.385 5.332 40.340 mm" " Runoff depth 24.508 62.561 27.553 mm" " Runoff volume 27.96 6.21 34.17 c.m" " Runoff coefficient 0.361 0.921 0.406 " " Maximum flow 0.018 0.006 0.024 c.m/sec" " 40 HYDROGRAPH Add Runoff " " 4 Add Runoff " " 0.024 0.024 0.000 0.000" " 40 HYDROGRAPH Copy to Outflow" " 8 Copy to Outflow" " 0.024 0.024 0.024 0.000" " 40 HYDROGRAPH Combine 501" " 6 Combine " " 501 Node #" " Total Site Discharge" " Maximum flow 0.024 c.m/sec" " Hydrograph volume 34.165 c.m" " 0.024 0.024 0.024 0.024" " 38 START/RE-START TOTALS 501" " 3 Runoff Totals on EXIT" " Total Catchment area 0.289 hectare" " Total Impervious area 0.169 hectare" " Total % impervious 58.640" " 19 EXIT" 77 Meritech Engineering 1315 Bishop Street North Suite 202 Cambridge ON N1R 6Z2 t 519.623.1140 f 519.623.7334 78 Report Title Council Remuneration Report No. CAO-HR 17-07 Author Ashley Andrews, Manager of Human Resources Meeting Type Council Meeting Council Date December 11, 2017 Attachments  Council Compensation By-Law Page 1 / 2 RECOMMENDATION THAT Council direct staff to create a Council Compensation Review Committee in 2018 with public representation and report back to Council with Terms of Reference for the committee in Q1 2018. EXECUTIVE SUMMARY Due to upcoming legislative changes, such as the 2019 Canada Revenue Agency (CRA) change to the Allowances for Members of Legislative Assemblies and Certain Municipal Officers, it would be beneficial to conduct a comprehensive review of Council compensation in order to ensure that the changes implemented by the CRA are executed according to legislation. Also, it would be appropriate to ensure that the comparators for Council are suitable and consistent with the comparators implemented for Town staff. BACKGROUND It was identified in the 2017 Human Resources Business Plan at the Council Budget meeting of January 10th, 2017 that the Corporation would be conducting a compensation review at the employee level. At this same meeting, Council asked that the 2017 Human Resources Business Plan also include a review of Council Compensation. A consultant has been contracted to help review the job evaluation system and ensure that the Town remain in compliance with Pay Equity Legislation. The consultant is also reviewing market place data to ensure that wages are competitive. Previously, the comparators used for compensation purposes have included municipalities of similar size, but some of these municipalities would not be considered geographically appropriate as they are much further to the north. It is not uncommon for municipalities in the north to have to pay a premium to attract both employees and candidates for election. Having a representation of municipalities within our same geographical location takes into consideration the marketplace, as well as the cost of living in the area. As Council knows, the 1/3 tax free component of elected officials compensation comes to an end in 2019 which will require decisions around elected official compensation. Staff is recommending 79 Page 2 / 2 CAO the formation of a Council Compensation Review Committee in 2018 to make recommendations to Council regarding compensation to be effective for the 2019 Council members. An independent committee review will help avoid perceived bias if the current Council reviews future Council compensation. FINANCIAL IMPACT/FUNDING SOURCE Any revision to the current elected official’s compensation package may impact the 2019 budget. COMMUNITY STRATEGIC PLAN (CSP) IMPACT Excellence in Local Government. 80 THE CORPORATION OF THE TOWN OF TILLSON BURG BY-LAW NUMBER 3932 A BY-LAW to Establish the Rate of Remuneration for Members of the Council of the Corporation of the Town ofTillsonburg for the 2014-2018 term. WHEREAS Section 283 of the Municipal Act, S.O. 2001 c. 25, as amended, provides that a municipality may pay any part of the remuneration and expenses of the members of any local board of the municipality. AND WHEREAS the Council of the Corporation of the Town ofTillsonburg passed resolutions to determine remuneration for Council members for the 2014 -2018 term and that honorariums reflect the annual Cost of Living Adjustment increase given to employees each year; AND WHEREAS Council recognizes that compensation should be tied mostly to Council member performance and that performance means attendance at meetings and events; NOW THEREFORE Council of the Corporation of the Town oflillsonburg does enact as follows: 1. Definitions 1.1 Meetings Council defined as regular or special meeting of Council where all members of Council are invited to attend. Usually starts at 4:30 p.m. and ending no later than 10:30 p.m. Committee/Board defined as a meeting where one or more members of Council are appointed to represent Council. 1.2 Events Community Events includes social and community events, etc. where Council is invited as a whole (Parades, Bazaars, Fall Fairs, etc) Special Events 1.2 Other Other Business includes social and community events, open houses, receptions, etc. where the Mayor and/or his designate and/or members of Council are invited to attend defined as attendance by one or more members of Council to attend to matters relating to municipal governance. 2. THAT each Council member's compensation for conference per diems and mileage shall be subject to the provisions contained in the Town ofTillsonburg Conference and Training Policy. ---~-· .-------··-···---~-----~-.·,.··---~-·,.-·~·~-~-···~-·-· ·-· •">=~c==•==O'-=r.·"'===-•'-'"'"~ 81 3. THAT each Council member's remuneration shall be paid as follows: 3.1 Mayor Council annual remuneration, allocated between 1/3 municipal allowance and 2/3 regular pay, shall be $32,069.04 plus the cost of health benefits. 3.2 Deputy Mayor Council annual remuneration, allocated between 1/3 municipal allowance and 2/3 regular pay, shall be $13,354.39 plus the cost of health benefits. 3.3 Councillor Council annual remuneration, allocated between 1/3 municipal allowance and 2/3 regular pay, shall be $12,155.18 plus the cost of health benefits. 4. THAT should annual cost of living adjustments be awarded to Town staff for any subsequent year within this term, then a corresponding increase will automatically be added to the Mayor, Deputy Mayor, and Councillor base rate established in 2015 to determine the new base rate for Council compensation for subsequent years and become effective on January 1 of that year. 5. THAT Council honorariums become effective January 1, 2015; 6. THAT By-Law 3480 is hereby repealed. THAT this By-Law is passed pursuant to the Municipal Act, 2001 5.0. 2001, and shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS 10th DAY OF AUGUST, 2015. READ A THIRD AND FINAL TIME AND PASSED THIS 10th DAY OF AUGUST, 2015. ~-=-----Town Clerk -Donna Wilson 82 Report Title Bill 68, Modernizing Ontario’s Municipal Legislation Act, 2017 Report No. CL 17- 17 Author Donna Wilson, Town Clerk Meeting Type Council Meeting Council Date December 11, 2017 Attachments Summary of Bill 68 requirements Page 1 / 8 CL 17-17 Bill 68, Modernizing Ontario's RECOMMENDATION THAT Council receives Report CL 17-17 Modernizing Ontario’s Municipal Legislation Act, 2017, as information. OBJECTIVE To provide Council with an update on the Modernizing Ontario’s Municipal Legislation Act, 2017. EXECUTIVE SUMMARY The Municipal Act, 2001, the Municipal Conflict of Interest Act (the “MCIA”) and the Municipal Elections Act, 1996 (the “MEA”) provide much of the foundation for governance and authority for municipalities in Ontario, including the Town of Tillsonburg. Together, these statutes establish the framework for matters such as the powers, responsibilities and duties of municipal Councils, decision-making processes, accountability and transparency, municipal finance, municipal elections, and conflict-of-interest rules for Members of Council and members of local boards. This report provides recommendations and information regarding a number of amendments made by Bill 68, the Modernizing Ontario’s Municipal Legislation Act, 2017, following a review of municipal legislation in 2015 and 2016. Bill 68, which received Royal Assent on May 30, 2017, made approximately 43 pages of amendments to the Municipal Act, 2001 (and the City of Toronto Act, 2006), the Municipal Conflict of Interest Act (MCIA) and the Municipal Elections Act.(MEA), as well as approximately 12 other pieces of legislation. These changes relate to the general themes of accountability and transparency, municipal finance and service delivery. Amendments made by Bill 68 to matters within the scope of the Clerk’s mandate are significant. Municipalities will be required to establish codes of conduct for Members of Council and members of local boards. Bill 68 also requires municipalities to ensure that the services of the Integrity Commissioner are provided, either by hiring an Integrity Commissioner or arranging for the services of an Integrity Commissioner of another municipality. The Bill establishes a new 83 Page 2 / 8 conflict-of-interest framework in Ontario, and expands the role of the Integrity Commissioner to include matters under the MCIA. Other changes made by Bill 68 include: four new, discretionary reasons that may be used to close a meeting to the public; a requirement for municipalities to adopt and maintain three mandatory policies regarding “the relationship between Members of Council and the officers and employees of the municipality,” as well as “pregnancy leaves and parental leaves of Members of Council,” and “the manner in which the municipality will protect and enhance the tree canopy and natural vegetation in the municipality”; and an amendment that provides municipalities with the discretion to allow members of Council or of certain local boards to participate electronically in meetings. A number of other amendments are described in this report, including those changes related to municipal finance and election rules. The Bill also provided additional authority stating that a municipality may by by-law or resolution, appoint a member of the council to act in the place of the head of council or other member of council designated to preside at meetings in the municipality’s procedure by-law when the head of council or designated member is absent or refuses to act or the office is vacant, and while so acting such member has all the powers and duties of the head of council or designated member as the case may be with respect to the role of presiding at meetings. This process came into effect during Royal Ascent and staff will look for council direction regarding this process. While a small number of provisions came into force upon Royal Assent, the Province provided notice in mid-September that many of the remaining amendments will take effect on one of two dates that have been proclaimed: January 1, 2018, or March 1, 2019. For the Town Clerk, the largest and most complex of the amendments are those that will affect Council’s Accountability Framework. This framework currently includes a Code of Conduct for members of Council which was passed by Tillsonburg Council on December 14, 2015, however the Code of Conduct for Members of Council requires an Integrity Commissioner to enforce the code. Municipalities are required by March 1, 2019, to hire an integrity commission or make provisions to use an Integrity Commissioner from another municipality. The application of the Code of Conduct should be overseen by an Integrity Commissioner who would also act as the Town’s Meetings Investigator. Some of the measures and functions within the accountability framework that will be made mandatory under Bill 68, is the requirement for an Integrity Commissioner who is indemnified and has an advice and education role, and the requirement for a Council Code of Conduct. The legislation also requires the establishment of a new code of conduct for members of local boards. Various elements of the new Integrity Commissioner and MCIA regimes will also need to be incorporated into the Town’s procedures and processes. 84 Page 3 / 8 In the coming months, staff are bringing forward a small number of recommendations for Council to consider with respect to “housekeeping” matters that will come into force on January 1, 2018, as well as simpler and preparatory measures to address some of the provisions that will come into force on March 1, 2019. The recommendations include amendments to the Procedure By-law to incorporate the new discretionary closed meeting provisions, as well as two of the new policies that Council will be required to adopt and maintain. The policies include a Council-Staff Relations Policy and The Pregnancy and Parental Leave for Members of Council Policy. Staff are also recommending that Council consider providing direction to staff to consult with Oxford County lower tiers in securing an Integrity Commissioner and Meeting Investigator contract in order to provide stability for Council throughout this time of change. A chart regarding action items has been attached to this report for reference. This report also describes the approach that staff will take to develop and bring forward to Council other recommended measures to address the more significant provisions of Bill 68 that will come into force on March 1, 2019. These include the “complex” parts of the Bill that will impact the Accountability Framework, such as the mandatory code of conduct for members of local boards, as well as the new conflict-of-interest framework. In addition if no direction is provided regarding the securing of an Integrity Commissioner then this will be required as well. Staff will bring forward recommendations regarding these provisions as part of the 2018-2019 Governance Review. Council’s consideration of the housekeeping, simpler and preparatory measures at this time will provide for the Town to meet its obligations with respect to provisions of Bill 68 that will come into force at the beginning of next year. It will also allow staff to focus their efforts on the work required to develop recommendations to address the more complex requirements under Bill 68 that must be in place by March 1, 2019. BACKGROUND Matters for Council to Consider at This Time Procedure By-law Amendments to Incorporate Meeting-Related Provisions In accordance with the Municipal Act, 2001, all meetings shall be open to the public, except in particular discretionary circumstances that are described in Subsections 239(2) and 239(3.1) of the Act [as well as particular mandatory circumstances addressed in Subsection 239(3) of the Act]. As of January 1, 2018, Bill 68 adds four new, discretionary clauses that may be used for a meeting to be closed to the public under Subsection 239(2) of the Act, as follows: 85 Page 4 / 8 • Information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them; • A trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; • A trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; or • A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. Please note that the last of the amendments set out above has received particular criticism from interested third parties for being too broad and prone to potential misuse and abuse. Given Council’s commitment to reducing the number of closed meetings, staff do not anticipate that the additional discretionary reasons for closed meetings will have an effect on current practices or the frequency of closed meetings in Tillsonburg. Staff will however, be required to amend the Procedure By-law to include the four new, discretionary closed meeting provisions that will be provided under the Municipal Act, 2001, effective January 1, 2018. Other Provisions of Bill 68 That Will Come into Force on January 1, 2018 First, Bill 68 changes the definition of a “meeting” within the Municipal Act, 2001, to clarify that a quorum of members must be present, and members must “discuss or otherwise deal with any matter in a way that materially advances the business or decision-making of the council, local board or committee. Two New, Mandatory Policies Regarding Council-Staff Relations and Pregnancy/Parental Leave for Members of Council Subsection 270(1) of the Municipal Act, 2001 requires that municipalities “adopt and maintain” policies with respect to a variety of matters. Effective March 1, 2019, Bill 68 will add three new policies to the existing list set out in the Act. As a result, municipalities will be required to adopt and maintain policies with respect to: • The relationship between members of council and the officers and employees of the municipality; • Pregnancy leaves and parental leaves of Members of Council; and • The manner in which the municipality will protect and enhance the tree canopy and natural vegetation in the municipality. While there is no requirement to adopt these policies prior to March 1, 2019, Staff will be providing Council with policies for consideration over the next few months regarding Council- staff relation and Members’ leaves of absence in a manner that will satisfy the Bill 68 provisions. 86 Page 5 / 8 Hiring of an Integrity Commissioner prior to March 1, 2019. Hiring an Integrity Commissioner at this time prior to March 1, 2019, would provide Council with consistency in the development of the new, mandatory elements of the Accountability Framework as a result of Bill 68 and access to a well-established Integrity Commissioner through this period of change. This report recommends that Council provide direction to staff to review contracting a Joint Integrity Commissioner/Meeting Investigator with Oxford County lower tier municipalities and that staff provide Council with recommendations for consideration. Bill 68 also includes a requirement for a municipality or local board to pass a resolution stating how it intends to address a Meetings Investigator’s report that indicates the Meetings Investigator’s opinion, and the reasons for it, that a meeting or part of a meeting appeared to have been closed to the public contrary to the open meeting rules set out under Section 239 of the Municipal Act, 2001, or the municipality’s procedure by-law. In the past the meeting investigators report was to be made public, however in keeping with the provisions set out in Bill 68 Council is required to not only make the report public but that Council pass a resolution receiving the report and stating how the recommendations will be dealt with. In addition to the specific recommendations that staff are bringing forward for Council consideration at this time, this report outlines the approaches that staff will take to bring forward other measures for consideration in advance of the effective date of March 1, 2019. Matters That Will Be Brought Forward as Part of the 2018-2019 Governance Review As described throughout this report, a sizeable amount of work will be required to implement the mandatory provisions of Bill 68 that come into force on March 1, 2019. Several new and complex provisions will inevitably have resource and financial impacts on the Town and Council’s Accountability Framework, though the extent of these impacts is difficult to forecast. A high-level description of new requirements under Bill 68, and the work that staff will undertake over the next year, is provided below. Establishing a Code of Conduct for Members of Local Boards By March 1, 2019, Council must establish a code of conduct for members of the Town’s local boards, which includes the Tillsonburg Business Improvement Areas (“BIA”). This code of conduct will be administered by the Integrity Commissioner. Under Bill 68, the Integrity Commissioner is not only mandated the oversight and application of the code of conduct, but also mandated to provide advice and education with respect to the code of conduct for local boards. It is difficult to predict the ongoing volume of work that will be required of the Integrity Commissioner following the implementation of a code of conduct for local boards. It is anticipated, in a similar manner to the implementation of the Code of Conduct for Members of Council, that the volume of day-to-day work will stabilize following the initial development, implementation and training associated with a code of conduct for local boards. 87 Page 6 / 8 It is also anticipated that once an Integrity Commissioner has been hired by the Town that the Integrity Commissioner would consult directly with all Members of Council as well as with members of the BIA and relevant stakeholders regarding the review and possible development of a new code of conduct. This approach will allow for Council to meet its statutory obligation to have a code of conduct in place for members of local boards as well as Council. A New, Mandatory Conflict-of-Interest Regime Bill 68 establishes a new regime for conflict-of-interest matters. Amendments to both the Municipal Act, 2001 and the MCIA will give municipal Integrity Commissioners the responsibility to provide advice and education with respect to the MCIA, and establish a new complaint and investigative process for conflict-of-interest applications. These changes under Bill 68 will likely have a financial and resource impact, and may affect the length of time that conflict-of-interest matters take to be resolved. Under Bill 68, the mandatory responsibilities of the Integrity Commissioner will be expanded to include providing pecuniary (financial) conflict-of-interest advice to both members of Council and local boards under the MCIA. Currently, members are required to seek independent legal advice when concerned about a potential conflict of interest. As of March 1, 2019, members will be able to request conflict-of-interest advice directly from the Integrity Commissioner. Furthermore, beginning March 1, 2019, individuals who believe a member of Council or of a local board has broken the conflict-of-interest rules set out in the MCIA, they may submit an application to the Integrity Commissioner. After an investigation has been completed, and where he or she deems it appropriate, the Integrity Commissioner may apply to a judge for a determination of whether the rules were contravened. Council will be responsible for covering the costs of an Integrity Commissioner application to a judge when the application pertains to an alleged contravention of a member as a Member of Council, which has the potential to have significant financial and resource impacts. In addition, the MCIA, as amended by Bill 68, will include two new requirements regarding declarations of interest. First, when a member of Council or of a local board has a pecuniary interest in a matter, the member must file a written statement of the interest and its general nature with the Clerk of the municipality or the secretary of the local board. This written statement must be filed at the meeting or as soon as possible following the meeting at which the relevant matter is considered. Staff will bring forward an amendment to the Procedure By-law as part of the 2018-2019 Governance Review to formalize the Town’s current process, which sufficiently addresses the Bill 68 requirement. Second, Bill 68 requires a municipality or local board to establish and maintain a registry of members’ declarations of interest. This will require a modest change to the current practice at the 88 Page 7 / 8 Town of Tillsonburg, and staff will bring forward a recommendation as part of the Governance Review in order to have a registry in place by March 1, 2019. Other New Conflict-of-Interest Obligations and Amendments to the MCIA A number of other new changes to the conflict-of-interest framework will come into force on March 1, 2019. These changes will have minor or no direct impact on Council’s Accountability Framework, but will have an effect on pecuniary matters generally. Briefly, they include the following: • Provisions that provide for procedural fairness by permitting a Member of Council who is the subject of a Code of Conduct investigation report to participate in discussions regarding the report and any recommended sanctions; • A new section that will specifically prohibit members of Council and local boards from attempting to influence any decision or recommendation of a person or body with delegated powers or duties where the member has a direct or indirect pecuniary interest; • A new, wider range of penalties that may be imposed by a judge for a contravention of MCIA provisions; and • A new preamble added to the MCIA that will provide a set of principles. 2018 Municipal Elections – Implementing Changes Made by Bill 68 and Bill 181 These preparations involve incorporating changes made by Bill 68 as well as a large number of new provisions that will be in force for the 2018 Municipal Elections pursuant to Bill 181, the Municipal Elections Modernization Act, 2016. Bill 181 received Royal Assent on June 9, 2016, and its amendments and their potential or known impacts are described in the staff report titled CL 16-30 Municipal Elections Modernization Act, Bill 181. Bill 68 made a few additional changes to those set out in Bill 181, as follows: 1. Bill 68 changes the start date of the term of office to November 15 in the year of a regular election, effective the year 2022 There is no change to the start date for the 2018-2022 Term of Council, being December 1, 2018. 2. The contribution limit to a single candidate or third-party advertiser is raised to $1,200; The previous limit was $750. The new limit is consistent with contribution limits in the provincial elections. Staff will review candidate information packages and information sessions. 3. There is a new self-funding formula and limit for municipal Council candidates; This is based on the number of electors eligible to vote for the Office; the specific formula is as follows: $7,500 + 20 cents per elector for Head of Council and $5,000 + 20 cents per elector for Councillors, with a cap of $25,000. In Tillsonburg, candidates for the Office of Mayor will be capped at the $9,900 limit and campaigns for Councillors will be capped at $7,400. 89 Page 8 / 8 Staff will be incorporating the changes made by Bill 68 by reviewing and updating candidate information packages and information sessions, as well as relevant training materials, programs, forms and web content, as appropriate. Municipal Act 2006, Meeting Requirements Specifically, on January 1, 2018, the following amendments under Bill 68 will come into force: 1. Four new discretionary reasons that may be used to close all or part of a meeting to the public; 2. A requirement for a municipality to pass a resolution stating how it intends to address a report from the Meetings Investigator, if the report finds that a meeting or part of a meeting has been closed to the public contrary to open meeting rules; 3. An amended definition of “meeting” within the Municipal Act, 2001; and 4. An amendment that provides municipalities with the discretion to allow a Member of Council, or certain local boards, or of a Committee of either of them, to participate electronically in a meeting that is open to the public and has a quorum of members physically present. Staff will continue to monitor communications and any potential regulations that may be released by the Ministry of Municipal Affairs, as well as any information from other municipalities or organizations such as AMO and AMCTO, in case they clarify any outstanding matters prior to the effective date of the provisions. In addition to the work required to plan for and implement changes required by Bill 68, the Office of the Town Clerk, like all other municipal Clerks across Ontario are preparing for the 2018 Municipal Elections. FINANCIAL IMPACT/FUNDING SOURCE None COMMUNITY STRATEGIC PLAN (CSP) IMPACT Section 1 – Excellence in Local Government 1.3 Demonstrate accountability – Citizens are aware of ongoing changes to legislation and the implication for the Town. 90 Specifically, on January 1, 2018, the following amendments under Bill 68 will come into force: 1. Four new discretionary reasons that may be used to close all or part of a meeting to the public; 2. A requirement for a municipality to pass a resolution stating how it intends to address a report from the Meetings Investigator, if the report finds that a meeting or part of a meeting has been closed to the public contrary to open meeting rules; 3. An amended definition of “meeting” within the Municipal Act, 2001; and 4. An amendment that provides municipalities with the discretion to allow a Member of Council, or certain local boards, or of a Committee of either of them, to participate electronically in a meeting that is open to the public and has a quorum of members physically present. On March 1, 2019, a number of “complex” amendments will come into force, including as follows: 1. A requirement for municipalities to establish codes of conduct for Members of Council as well as for members of local boards, including Business Improvement Areas (“BIAs”); 2. A requirement that municipalities appoint an Integrity Commissioner or provide for the services of an Integrity Commissioner of another municipality, and for the Integrity Commissioner to be indemnified by the municipality; 3. An expanded and mandatory role for Integrity Commissioners that includes application of the required codes of conduct and the MCIA, as well as responding to requests from Members of Council and members of local boards for advice respecting their obligations under their respective code of conduct and the MCIA, and providing educational information to Members of Council, members of local boards, the municipality and the public regarding the codes of conduct and the MCIA; 4. A new conflict-of-interest framework that includes the requirement for municipalities and local boards to establish a public registry of declarations of pecuniary interest made by members. The new framework also includes a number of other obligations and changes that are described in the Discussion section of this report; and 5. A requirement for municipalities to adopt and maintain three additional policies, specifically regarding “the relationship between Members of Council and the officers and employees of the municipality,” as well as “pregnancy leaves and parental leaves of Members of Council,” and “the manner in which the municipality will protect and enhance the tree canopy and natural vegetation in the municipality.” 91 Subject Status- In Force Action Required Items to consider Timeframe Open Meetings:1. Email to Council re: provide feedback Whether and how to permit Electronic Participation. new definition 2. Prepare Procedure By-law amendments Use of new open meeting exceptions additional discretionary exceptions 3. Develop two policies- Council- Staff Relations Policy and Pregnancy & Parental Leave for Members of Council Policy First Meeting Provision in Chapter 22 – change for 2022. electronic participation 4. New subsection 239.2 (12) of the Act requires a municipality/board to pass a resolution stating how it intends to address a report from a closed meeting investigator requirement to pass resolution re: closed meeting Regional Council Composition: Repeal requirement for a Minister’s regulation to authorize a regional municipality to pass a by-law to change its council composition Dec. 11, 2017 Council Meeting Accountability and Transparency Jan. 1, 2018 Responsible and Flexible Government Jan. 1, 2018 92 Require that regional municipalities review the number of members of their council that represent their lower-tier municipalities following every second municipal election, starting after the 2018 municipal election. Jan. 1, 2018 Provide the Minister of Municipal Affairs with the power to make a regulation changing a regional municipality’s council composition if a regional municipality is unable to come to a local decision within two years following every second municipal election starting after the 2018 election. Temporary Replacements on Upper-tier Council: Allow a lower-tier council to appoint an alternate member of lower-tier council to temporarily replace a person who is a member of both the lower-tier and upper-tier council if the member is unable to attend an upper-tier council meeting Municipal Elections Act Term of Office - Nov.14, 2022 Royal Assent Raise contribution limit for contributions to single candidate to $1,200 Royal Assent Accountability and Transparency Jan. 1, 2018 93 Raise contribution limit for contributions to third party to $1,200 Apr. 1, 2018 Self funding limit for candidates to maximum $25,000 Royal Assent 25 Signature requirement for nomination to Council - prescribed number Apr. 1, 2018 Integrity Commissioner: provision for function if duties not assigned. 1. Consider appointing an Integrity Commissioner Mandatory responsibilities include: added responsibilities re MCIA 2. Appoint an Integrity Commissioner Codes of Conduct Rules governing ethical behaviour Sections of the MCIA Provide advice to members in writing Educational information to public, Town codes and MCIA Town must indemnify IC Code of Conduct Amendments: Mandatory Codes New IC responsibilities (above) Not guilty of an offense or required to pay administrative fee MCIA complaint process Minister may prescribe subject matters required to be included.Election rules Advice in Writing Subject matters for Codes prescribed by regulation. 1. Develop Form Statement by member add to Election Policies & Procedures Mar. 1, 2019 First Quarter of 2018 Mar. 1, 2019 - see above.First Quarter of 2018 Dec-17 94 2. Set-up Registry Establish Registry 3. Post on Town Website Public Access 4. Blank forms available in Council Chamber/Clerk’s Office New Mandatory Policies:1. Staff reports to Council for adoption of policies Council-Municipal Staff Relationship Policies Pregnancy and Parental leaves Protect & Enhance Tree Canopy Section 242: Absence of Head A municipality may by by-law or resolution, appoint a member of the council to act in the place of the head of council or other member of council designated to preside at meetings in the municipality’s procedure by-law when the head of council or designated member is absent or refuses to act or the office is vacant, and while so acting such member has all the powers and duties of the head of council or designated member as the case may be with respect to the role of presiding at meetings. Disclosure of Interest – Declaration and Registry Mar. 1, 2019 Mar. 1, 2019 Implement after appointment of Integrity Commissioner Royal Assent Implement after appointment of Integrity Commissioner 95 Report Title Committee of Adjustment Appointment Report No. CL 17- 23 Author Donna Wilson, Town Clerk Meeting Type Council Meeting Council Date December 11, 2017 Attachments Page 1 / 1 CL 17-23 Committee of Adjustment RECOMMENDATION THAT Council receives Report CL 17- 23 Committee of Adjustment Appointment; AND THAT all members of Tillsonburg Town Council be appointed to the Committee of Adjustment; AND THAT an Appointment By-law be brought forward for Council’s consideration. BACKGROUND The Planning Act provides that if a municipality has passed a by-law under Section 34 of the Act (a zoning by-law), the council may by by-law constitute and appoint a committee of adjustment for the municipality which shall be composed of a minimum of three persons. The Committee of Adjustment is a quasi-judicial body, operating independently from Council, which must comply with rules of procedure as prescribed in the Planning Act. In accordance with Section 44(3) of the Planning Act, the members of the committee who are members of a municipal council shall be appointed annually. The appointment of Council to the Committee of Adjustment is required for the year 2018 in order to comply with the Planning Act, R.S.O. 1990. FINANCIAL IMPACT/FUNDING SOURCE There is no financial impact to the appointment of the Committee of Adjustment. COMMUNITY STRATEGIC PLAN (CSP) IMPACT Section 1 – Excellence in Local Government 1.3 Demonstrate accountability – Citizens are aware of ongoing initiatives and planning applications. 96 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 4153 Being a By-law to appoint a Committee of Adjustment for the Town of Tillsonburg pursuant to Section 44 of the Planning Act., R.S.O. 1990 c. P. 13. WHEREAS Section 44 of the Planning Act, 1990 allows municipalities who have passed a zoning by-law under Section 34 of the Act, to appoint a Committee of Adjustment for the municipality. AND WHEREAS the Municipality of the Town of Tillsonburg wish to constitute and appoint a Committee of Adjustment. NOW THEREFORE THE COUNCIL OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1. THAT the Committee of Adjustment for the Corporation of the Town of Tillsonburg shall have all statutory duties listed under Sections 44 and 45 of the Planning Act, R.S.O. 1990, Chapter P. 13, as amended. 2. THAT the following members of Council shall be appointed to the Town of Tillsonburg Committee of Adjustment for a term to expire December 31, 2017; Stephen Molnar Dave Beres Maxwell Adam Penny Esseltine Jim Hayes Chris Rosehart Brian Stephenson 3. THAT the Chair of the Committee of Adjustment shall be the Mayor of the Town or Tillsonburg or designate. 4. THAT the Clerk for the Town of Tillsonburg, or designate, is responsible for the Secretary-Treasurer duties of the Committee of Adjustment as prescribed in the Planning Act. 5. THAT all hearings of the Committee of Adjustment shall be called by the Secretary- Treasurer or designate as it is necessary, according to the submission of applications for minor variances and shall take place in Council Chambers during a regular scheduled Council meeting. 6. THAT By-Law 4069 be repealed. 7. THAT any other by-law inconsistent with this by-law shall be hereby repealed. 8. THAT this by-law shall come into full force and effect upon the day of final passing. READ a first and second time this 11th day of December, 2017. READ a third time and passed this 11th day of December, 2017. ____________________________ Mayor – Stephen Molnar ______________________________ Town Clerk – Donna Wilson 97 Report Title 2018 Meeting Calendar Report No. CL 17-25 Author Donna Wilson, Town Clerk; Lana White, Deputy Clerk Meeting Type Council Meeting Council Date December 11, 2017 Attachments 2018 Meeting Calendar Page 1 / 2 Council Schedule - CL 17-25 RECOMMENDATION THAT Council receive Report CL 17-25, 2018 Meeting Calendar; AND THAT the following regular Council Meetings be re-scheduled or cancelled for 2018: 1. Monday, February 26, 2018 is re-scheduled to Thursday, March 1, 2018 due to the OGRA Conference (February 25, 2018 to February 28, 2018); 2. Monday, June 11, 2018 is re-scheduled to Thursday, June 14, 2018 due to the AMCTO Conference (June 10, 2018 – June 13, 2018); 3. Monday, July 23, 2018 is cancelled; 4. Monday, August 27, 2018 is cancelled; 5. Monday, October 8, 2018 is re-scheduled to Tuesday, October 9, 2018 due to Thanksgiving; 6. Monday, October 22, 2018 is cancelled due to the 2018 Municipal Election; and 7. Monday, December 24, 2018 is cancelled; AND THAT the 2018 Meeting Calendar, be approved. EXECUTIVE SUMMARY Each December the Clerk’s Office provides Council with a calendar of meeting dates for the upcoming year. In accordance with the Town’s Procedural By-Law, Council meetings are held on the second and fourth Monday of the month, unless such date falls on a Statutory holiday, in which case the meeting will be rescheduled to the following business day. For the months of July, August and December, Council does not meet on the second Monday of the month. Other events may occur throughout the year which require a meeting(s) to be rescheduled or cancelled. A copy of the proposed 2018 Meeting Calendar is attached with this report, which includes the rescheduled and cancelled meetings of Council for 2018. 98 Page 2 / 2 CAO Following Council approval, a copy of the 2018 Meeting Calendar will be circulated to MP Dave MacKenzie, MPP Ernie Hardeman, County of Oxford Clerk’s Office, County of Oxford Planning Office, posted on the Town website and in the local newspaper, as well as circulated to the local media. FINANCIAL IMPACT/FUNDING SOURCE There is no financial impact associated with the 2018 Meeting Calendar. COMMUNITY STRATEGIC PLAN (CSP) IMPACT Section 1.3 – Excellence in Local Government The 2018 Council Meeting Calendar provides an effective form of communication to the public regarding upcoming meeting dates and times for Council. 99 January April July October Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 4 5 6 1 2 3 4 5 6 7 1 2 3 4 5 6 7 1 2 3 4 5 6 7 8 9 10 11 12 13 8 9 10 11 12 13 14 8 9 10 11 12 13 14 7 8 9 10 11 12 13 14 15 16 17 18 19 20 15 16 17 18 19 20 21 15 16 17 18 19 20 21 14 15 16 17 18 19 20 21 22 23 24 25 26 27 22 23 24 25 26 27 28 22 23 24 25 26 27 28 21 22 23 24 25 26 27 28 29 30 31 29 30 29 30 31 28 29 30 31 February May August November Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 1 2 3 4 5 1 2 3 4 1 2 3 4 5 6 7 8 9 10 6 7 8 9 10 11 12 5 6 7 8 9 10 11 4 5 6 7 8 9 10 11 12 13 14 15 16 17 13 14 15 16 17 18 19 12 13 14 15 16 17 18 11 12 13 14 15 16 17 18 19 20 21 22 23 24 20 21 22 23 24 25 26 19 20 21 22 23 24 25 18 19 20 21 22 23 24 25 26 27 28 27 28 29 30 31 26 27 28 29 30 31 25 26 27 28 29 30 March June September December Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 1 2 1 1 4 5 6 7 8 9 10 3 4 5 6 7 8 9 2 3 4 5 6 7 8 2 3 4 5 6 7 8 11 12 13 14 15 16 17 10 11 12 13 14 15 16 9 10 11 12 13 14 15 9 10 11 12 13 14 15 18 19 20 21 22 23 24 17 18 19 20 21 22 23 16 17 18 19 20 21 22 16 17 18 19 20 21 22 25 26 27 28 29 30 31 24 25 26 27 28 29 30 23 24 25 26 27 28 29 23 24 25 26 27 28 29 30 31 30 31 2018 MEETING CALENDAR Tillsonburg Council Budget Council Meeting Oxford County Council Oxford County Inaugural Meeting 100 Report Title Off Leash Dog Park By-Law Report No. DCS 17-39 Author Geno Vanhaelewyn, Chief Building Official Meeting Type Council Meeting Council Date DECEMBER 11, 2017 Attachments By-Law 4146 – Designated Off Leash Dog Park Page 1 / 4 DCS 17-39 Off Leash Dog Park By-Law RECOMMENDATION THAT Council receive report DCS 17-39 Off Leash Dog Park By-Law as information; AND THAT Designated Off Leash Dog Park By-Law 4146, to establish and regulate the use of designated off leash dog parks in the Town of Tillsonburg be brought forward for Council consideration. EXECUTIVE SUMMARY The recent development of the leash free dog park area requires the town to enact a by-law to formally permit dogs to be off-leash along with the intended regulations for the operation of the park. This report recommends establishing a by-law to regulate the use of the off leash dog park area. BACKGROUND The leash-free dog park has recently been established at the north end of Memorial Park as described in report RCP 17-25 that was presented to Council on April 10, 2017. Currently, the Town does not have a by-law that will permit dogs to be off leash and therefore a by-law is being presented to identify the newly constructed dog park as a designated leash free area as identified below and in Schedule A of the by-law. 101 Page 2 / 4 CAO Site Plan – Designated Off Leash Dog Park Area Schedule “B” of the proposed by-law incorporates the rules for the use and acceptable behaviours of persons and dogs in the park to ensure proper operation of the leash free area. These rules were developed by By-Law Enforcement and Parks & Rec staff and have been posted at the park. The proposed by-law will formally enable staff to enforce the rules if required. These rules are summarized below: TILLSONBURG DOG PARK RULES AND CONDUCT • Use the area at your own risk • Dog Park is open from 6:00 AM – 10:00 PM • Dog(s) must be on leash at all times except when in the designated off leash area • Leash your dog while entering and exiting the enclosure • Keep your dog(s) in sight and under control at all times • Each owner/custodian shall not supervise more than three (3) dogs while in the park 102 Page 3 / 4 CAO • At no time may the owner/custodian exit the fenced area without his/her dog(s) • You must clean up after your dog. Stoop and Scoop is mandatory • All dog waste must be cleaned up and properly disposed of • Fill any holes that your dog may dig • No smoking within the fenced area or within 9 metres outside of the fence • Children under the age of 12 must be accompanied by an adult at all times • Excessive barking is prohibited. Dogs barking excessively must be removed • Dogs displaying aggressive behavior must be removed immediately • Dog owners are subject to Ontario’s Dog Owners’ Liability Act PROHIBITED FROM THE DOG PARK AREA • Dogs not wearing valid rabies and municipal licence tags • Dogs with any sickness • Dogs designated as dangerous/restricted or required to wear a muzzle • Female dogs in heat • Puppies under four months of age • All animals other than dogs • Glass containers • Food • Toys • Prong collars, spike collars and choke collars In order to communicate this information to the public; By-Law and Parks and Rec staff are updating the town website, social media and developing handouts. Secondly, By-Law staff will be scheduled in the future to complete a public relations blitz at the park to ensure park rules are being followed. The public relations blitz will be proactive in nature where information brochures will be handed out. Council should be aware that By-Law Services identified that there may be a significant increase in complaints related to enforcing the proposed by-law including off-leash restrictions in other parks. At this time no changes in enforcement activity or additional staffing is being proposed, however, ongoing monitoring may require an adjustment to this status in the future. CONSULTATION/COMMUNICATION During the by-law review and drafting process, staff consulted and communicated through the Municipal Law Enforcement Officers’ Association and conferred with other municipalities that have experience with dog parks. The proposed by-law was circulated to staff and the Dog Park subcommittee for review and comment and the relevant aspects of these consultations are included in the by-law presented. 103 Page 4 / 4 CAO FINANCIAL IMPACT/FUNDING SOURCE None at this time, however, if increased enforcement is expected additional enforcement staff may be required. COMMUNITY STRATEGIC PLAN (CSP) IMPACT Objective 4 – Culture & Community 104 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 4146 A BY-LAW TO ESTABLISH AND REGULATE THE USE OF DESIGNATED OFF LEASH DOG PARKS WHEREAS sections 8, 9, 10 and 11of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, authorize the power to pass by-laws regulating a municipality to provide any service or thing that the municipality considers necessary or desirable for the public; AND WHEREAS section 10(2) of the Municipal Act, 2001, S.O. 2001, c. 25 provides that a municipality may pass by-laws respecting the social well-being of the municipality, animals and protection of persons and property; AND WHEREAS the municipal council of the Town of Tillsonburg considers it desirable to enact a by-law providing for off leash Dog Parks in the Town; AND WHEREAS section 11 of the Dog Owners' Liability Act, R.S.O. 1990, c. 16 provides that if there is a conflict between a provision of that Act or of a regulation under that Act and a municipal by-law relating to pit bulls the provision that is the most restrictive in relation to controls or bans on pit bulls prevails. NOW THEREFORE Council of the Corporation of the Town of Tillsonburg does enact as follows: Part I: General Interpretation Definitions 1. In this By-law: "Animal" includes any mammal, bird or reptile, but does not include a Dog. "Animal Care and Control By-law" means By-law 3507 being A By-law of the Town of Tillsonburg to Regulate the Keeping of Animals and the Registration of Dogs and Cats, as amended or replaced from time to time. "Authorized Hours of Use" means the hours of use for a Dog Park and the times during which persons, other than authorized Town officials, employees or agents, may enter a Dog Park, as determined by the Director of Recreation, Culture & Parks. "Authorized Sign" means a sign authorized by the Director of Recreation, Culture & Parks; posted in accordance with the Sign By-law. 105 "Dog" means a domesticated canine animal, male or female, spayed or neutered or natural, harboured or kept by any persons. “Council” means the Council of The Corporation of the Town of Tillsonburg. "Dog Park" means the lands enclosed by fence in a Designated Dog Park Area as set out in Schedule "A” to this By-law". "Dog Licence" means a disc or other shape of metal or plastic furnished by the Town of Tillsonburg suitable to be securely affixed to a dog’s collar or other restraining device, which must be worn by the dog whenever the dog is off the owner‘s property. "Director of Recreation, Culture & Parks" means the Director of Recreation, Culture & Parks appointed by the Town of Tillsonburg and includes his or her authorized designate. "Leash Free" means without human control by a device, such as a leash, lead, chain, harness, line or rope or devices of a similar nature. “Licence” means a dog licence issued pursuant to this bylaw. "Municipal By-law Enforcement Officer" means an Officer designated by the Council and whose duties include the enforcement of this Bylaw. "Restricted Dog" means a restricted dog under the Dog Owners' Liability Act, R.S.O. 1990, c. D.16 or a Dog deemed vicious under the Animal Control By-law. "Sign By-law" means By-law 3798 being A By-law of the Town of Tillsonburg to Prohibit or Regulate Signs and other Advertising Devices and the Posting of Notices within the Town of Tillsonburg. Miscellaneous 2. (i) When this By-law refers to a person or thing with reference to gender or the gender neutral, the intention is to read the By-law with the gender applicable to the circumstances. (ii) References to items in the plural include the singular, as applicable. 3. The words "include", "including" and "includes" are not to be read as limiting the phrases or descriptions that precede them. 4. Headings are inserted for ease of reference only and are not to be used as interpretation aids. 5. Specific references to laws in this By-law are printed in italic font and are meant to refer to the current laws applicable with the Province of Ontario as at the time the By-law was enacted, as they are amended from time to time. 106 ESTABLISHMENT OF DOG PARK, RULES AND CODE OF CONDUCT 6. Dog Parks are established in the fenced areas on the lands described in Schedule "A" of this By-law as Designated Off Leash Dog Park Areas. 7. In addition to the provisions in this By-law, rules for the use of a Dog Park and Acceptable behaviours of persons and Dogs in a Dog Park are established in Schedule "B" to this By-law and as amended by the Director of Recreation, Culture & Parks. USE OF DOG PARK Off Leash Permitted 8. (i) A person may not permit a dog (s) to be Leash Free in a Dog Park unless the dog(s) is wearing the municipal Dog Licence issued for the current year. (ii) A person may not permit a dog(s) to be Leash Free in a Dog Park unless the dog(s) is wearing a valid rabies tag. (iii) A person may not permit or cause more than three (3) Dogs to be Leash Free in a Dog Park. Restricted Dogs Prohibited 9. Despite subsections 8(i), 8(ii) and 8(iii), no person shall permit or cause a Restricted/ dangerous dog (s) or a dog required to wear a muzzle to enter a Dog Park. Dogs Leashed Inside Double Gates 10. No person shall permit or cause the exterior entry gates to be opened when a dog is leash free within the double gated areas. Possession of Leash at All Times 11. A person that has permitted or caused a Dog to be leash free in a Dog Park shall possess a leash for each Dog that he or she has permitted or caused to be leash free. Dog Must be Supervised at All Times 12. No person shall leave a Dog that he or she has permitted or caused to be leash free in a Dog Park unattended. 107 Sporting Activities Prohibited 13. No person shall bring or play with any toys in a Dog Park. Glass, Breakable Materials Prohibited 14. No person shall convey to or on, or enter or be in any area in a Dog Park while in the possession of any bottles, containers or any other articles, equipment, or utensils, made of glass, china, ceramic or any other breakable substance. Other Animals Prohibited 15. (i) No person shall permit or cause any animal other than a Dog to be in a Dog Park. (ii) No person shall permit or cause any puppies under 4 months of age to be in a Dog Park. (iii) No person shall cause or permit an unhealthy Dog or a Dog in heat to enter or stay in a Dog Park. Park Closure 16. No person shall be in a Dog Park when a Dog Park is closed in accordance with section 22.1(iii) or during a time outside the Authorized Hours of Use. Failure to Comply With Signs 17. No person shall fail to comply with an Authorized Sign. Smoking Prohibited 18. No person shall smoke within the fenced area or within 9 metres outside of the fence of the Dog Park. Excrement 19. Every person having care or control of dog(s) shall forthwith remove and dispose of any excrement left by the dog(s). Excessive Barking Prohibited 20. No person shall permit or allow a dog(s) to bark excessive in the dog park. Persons Must Identify Self 21. When requested to do so by a Municipal By-law Enforcement Officer, no person shall fail to identify him or herself to a Municipal By-law Enforcement Officer. 108 ADMINISTRATION 22. The administration of this By-law is assigned to the Director of Recreation, Culture & Parks who is also delegated the authority to make all decisions required of the Director of Recreation, Culture & Parks under this By-law and to perform all administrative functions identified herein and those incidental to and necessary for the due administration of this By-law, including the authority to: (i) Establish parts of a Dog Park for the exclusive use of Dogs to be determined based on a Dog’s height. (ii) Authorize the placement, form, positioning and content of an Authorized Sign in a Dog Park, whether on a permanent or temporary basis. (iii) Close a Dog Park in whole or in part on a temporary basis to prevent overcrowding, to perform maintenance or where the Director of Recreation, Culture & Parks determines it is necessary for the health or welfare of the public or the protection of property. (iv) Close a Dog Park in whole or in part for certain periods throughout the year. (v) Set Authorized Hours of Use. 23. The Director of Recreation, Culture & Parks may delegate the performance of any one or more of his or her functions under this By-law to one or more persons from time to time as the occasion requires and may impose conditions upon such delegation and may revoke any such delegation. The Director of Recreation, Culture & Parks may continue to exercise authority granted in subsection (22) despite any such delegation. Notice and to Cease, Leave Park, Etc. 24. Where a person contravenes a provision of this By-law, the permission of such person to remain in a Dog Park is revoked. 25. (i) A Municipal By-law Enforcement Officer or the Director of Recreation, Culture & Parks or his or her delegate may issue a verbal or written notice to a person believed to be in contravention of this By-law to cease the activity that is in contravention of the By-law. (ii) A Municipal By-law Enforcement Officer may make a written order to a person believed to be in contravention of this By-law to: (a) cease an activity that is in contravention of the By-law; or (b) leave a Dog Park or Designated Dog Park Area (iii) No person shall fail to comply with an order issued by a Municipal By-law 109 Enforcement Officer under (25ii). 26. (i) Where a person is believed to have contravened any provisions of this By-law, such person is subject to the provisions of the Trespass to Property Act, R.S.O. 1990, c. T. 21 (ii) Nothing in this By-law relieves any person from complying with any provision of any Federal or Provincial legislation or any other By-law of the Town. (iii) Where a provision of this By-law conflicts with the provisions of another By-law in force in the Town, the provision that establishes the higher standard to protect the health, safety and welfare of persons or the environmental well-being of the municipality shall prevail. Schedules 27. (i) Each of the following Schedules is incorporated into and forms part of this By-law: Schedule “A” Designated Off Leash Dog Park Area Schedule “B” Dog Park Rules and Conduct ENFORCEMENT, OFFENCES, PENALTIES, FINES 28. (i) A Municipal By-law Enforcement Officer may: (a) enforce the provisions of this By-law; and (b) may, where the Municipal By-law Enforcement Officer has reason to believe that a By-law has been contravened, ask a person in or on a Dog Park or Designated Dog Park Area to leave a Dog Park or Designated Dog Park Area. 29. (i) Any person who contravenes any provision of this By-law is, upon conviction, guilty of an offence and is liable to any penalty as provided in the Provincial Offences Act. (ii) For the purposes of subsection (i), each day on which a person contravenes any of the provisions of this By-law shall be deemed to constitute a separate offence under this By-law. (iii) An offence and subsequent conviction under this By-law pursuant to the Provincial Offences Act or the Municipal Act, 2001, shall not be deemed in any way to preclude the Town from issuing a separate legal proceeding to recover charges, costs and expenses incurred by the Town and which may be recovered in a Court of competent jurisdiction. (iv) Nothing in the By-law relieves any person from complying with any provisions of 110 any federal or provincial legislation or any other By-law of the Town. (v) Where a provision of this By-law conflicts with the provisions of another By-law in force in the Town, the provision that establishes the higher standard to protect the health, safety and welfare of persons or the environmental well-being of the municipality shall prevail. VALIDITY 30. If a court of competent jurisdiction declares any section or part of a section of the by- law invalid, it is the intention of Council that the remainder of the by-law shall continue to be in force. EFFECTIVE DATE 31. This by-law shall come into full force and effect on the day of its final passing thereof. SHORT TITLE 32. This by-law shall be referred to as the “Designated Off Leash Dog Park Bylaw” READ A FIRST TIME AND SECOND TIME THIS day of December, 2017 READ A THIRD AND FINAL TIME AND PASSED THIS day of December, 2017 _______________________ Mayor –Stephen Molnar __________________________ Town Clerk – Donna Wilson 111 SCHEDULE “A” - BY-LAW 4146 DESIGNATED OFF LEASH DOG PARK AREA 112 SCHEDULE “B” - BY-LAW 4146 TILLSONBURG DOG PARK RULES AND CONDUCT • Use the area at your own risk • Dog Park is open from 6:00 AM – 10:00 PM • Dog(s) must be on leash at all times except when in the designated off leash area • Leash your dog while entering and exiting the enclosure • Keep your dog(s) in sight and under control at all times • Each owner/custodian shall not supervise more than three (3) dogs while in the park • At no time may the owner/custodian exit the fenced area without his/her dog(s) • You must clean up after your dog. Stoop and Scoop is mandatory • All dog waste must be cleaned up and properly disposed of • Fill any holes that your dog may dig • No smoking within the fenced area or within 9 metres outside of the fence • Children under the age of 12 must be accompanied by an adult at all times • Excessive barking is prohibited. Dogs barking excessively must be removed • Dogs displaying aggressive behavior must be removed immediately • Dog owners are subject to Ontario’s Dog Owners’ Liability Act PROHIBITED FROM THE DOG PARK AREA • Dogs not wearing valid rabies and municipal licence tags • Dogs with any sickness • Dogs designated as dangerous/restricted or required to wear a muzzle • Female dogs in heat • Puppies under four months of age • All animals other than dogs • Glass containers • Food • Toys • Prong collars, spike collars and choke collars 113 Report Title Smoking By-Law Amendment – Dog Park Report No. DCS 17-40 Author Geno Vanhaelewyn, Chief Building Official Meeting Type Council Meeting Council Date DECEMBER 11, 2017 Attachments Smoking By-Law 3596 Page 1 / 2 Smoking By-Law Amendment RECOMMENDATION THAT Council receive Report DCS 17-40 Smoking By-Law-Amendment – Dog Park as information. AND THAT Smoking By-Law 3596 be amended to include a Designated Dog Park be brought forward for Council consideration. EXECUTIVE SUMMARY The establishment of the new dog park along with posted rules and regulations require the Town Smoking By-Law 3596 to be amended. An amendment is required to the current Smoking By- Law by adding that smoking is prohibited within 9 meters of the new Tillsonburg Dog Park. Other Town facilities and sites are currently named within Section 2 of By-Law 3596 in regards to prohibited locations for smoking. This would be addressed by adding a subsection to include the new dog park. The Designated Off Leash Dog Park By-law already has prohibitions in place to prohibit smoking and this amendment is to ensure our by-laws are in harmony with one another. CHANGES FROM CURRENT BY-LAW Current By-Law wording: 2.0 SMOKING PROHIBITED 2.1 No person shall smoke on the walkway known as Library Lane whether or not a "No Smoking" sign is posted. 2.2 No person shall smoke outdoors within 9 meters of any Town facility entrance or exit including but not limited to the Tillsonburg Community Centre and adjourning arenas, Tillsonburg Senior Centre, Lake Lisgar Waterpark, Summer Place, Tillsonburg Library, Tillsonburg Fire Hall, Tillsonburg Customer Service Centre, Public Works Office and Tillsonburg Special Events Centre. 114 Page 2 / 2 CAO 2.3 No person shall smoke outdoors anywhere on Library Lane or within 9 meters of the entrance to the east or west of Library Lane Proposed Change - Insert: 2.4 No person shall smoke within the fenced area or within 9 metres of a Town designated dog park. FINANCIAL IMPACT/FUNDING SOURCE The purchase of signage and installation will be funded from the 2017 Parks and Rec budget. COMMUNITY STRATEGIC PLAN (CSP) IMPACT N/A 115 The Corporation of the Town of Tillsonburg Consolidated Smoking By-Law Effective Date: May 24, 2016 CONSOLIDATED FOR CONVENIENCE ONLY The amending by-laws have been combined with the original by-law for convenience only. This consolidation is not a legal document. Certified copies of the original by-laws should be consulted for interpretations and applications of the by-laws on this subject. The by-law numbers referenced in this consolidation refer to the by-laws that amended the original by-law number 3596. Latest revision date: May 24, 2016 116 The Corporation of the Town of Tillsonburg Page 2 By-law No. 3596 By-Law 3596 as amended by the following amendments By-Law Number Section Affected Date By-Law Passed 3992 Addition of E-Cigarettes February 25, 2016 4018 5.2, 5.3, Schedule C May 24, 2016 117 The Corporation of the Town of Tillsonburg Page 3 By-law No. 3596 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3596 (as amended) A BY-LAW TO PROHIBIT SMOKING IN CERTAIN PUBLIC PLACES WITHIN THE TOWN OF TILLSONBURG. WHEREAS Section 115 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that a municipality may prohibit or regulate the smoking of tobacco in public places and workplaces within the municipality and Section 128(1) of said Act provides that a municipality may prohibit and regulate with respect to a matter that in the opinion of Council are or could be public nuisances; AND WHEREAS it has been determined that smoking and second hand tobacco smoke is a nuisance because of its irritating and discomforting properties and is a health hazard because of its impairing, adverse effect and risk to the health of individuals residing in or visiting the Town of Tillsonburg. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1.0 DEFINITIONS AND INTERPRETATIONS 1.1 Definitions and Interpretations in this by-law, 1.2 "Authorized Person" means any individual employed by or authorized by the Town of Tillsonburg as a municipal by-law enforcement officer to enforce this by- law, or any officer of the Ontario Provincial Police. 1.3 “Council” means the Town Council of the Corporation of the Town of Tillsonburg; 1.4 “Electronic Cigarette” means A vaporizer or inhalant-type device, whether called an electronic cigarette or any other name, that contains a power source and heating element designed to heat a substance and produce a vapour intended to be inhaled by the user of the device directly through the mouth, whether or not the vapour contains nicotine; 1.5 “Municipal Sidewalk” means a sidewalk intended for pedestrians located between that portion of a highway intended for the general passage of vehicles and the lateral property line, but does not include a sidewalk located within the boundary of a Town owned property. 1.6 “Officer” means a person appointed by Council as a Municipal By-Law Enforcement Officer, a Police Officer or other individual duly appointed to enforce this by-law; 1.7 “Outdoors” means any open space which is outside of a facility, building, structure, premise, including any temporary building, structure or part thereof, whether covered by a roof or not. 1.8 “Person” includes an individual or corporation and shall include the plural where the context requires. Wherever the word “he” or “him” is used, it shall mean and include the feminine or neuter gender wherever the context so requires; 1.9 “Property” means that which belongs exclusively to the Town of Tillsonburg and to which legal rights apply; 118 The Corporation of the Town of Tillsonburg Page 4 By-law No. 3596 1.10 “Smoking Product” means tobacco or tobacco-like product whose primary purpose is to be burned or heated to produce vapours, gases or smoke, which are inhaled, and shall include but is not limited to non-tobacco herbal shisha, and other plant material or oils intended for inhalation; 1.11 “Smoke or Smoking” includes the carrying of a lighted cigar, cigarette, electronic cigarette, pipe, waterpipe or any other lighted smoking equipment or smoking product but does not include smoke or smoking where smoke or smoking is used in a stage production of a theatrical performance; 1.12 “Town” means The Corporation of the Town of Tillsonburg; 1.13 “Town facility” means any building, structure or premise to which the Town holds right of ownership to, including a building, structure or premise which is leased by the Town; 1.14 “Walkway” as referred to in this by-law, means a covered walkway that is designed specifically for the passage of pedestrians and shall not include any uncovered walkway or sidewalk within the Town of Tillsonburg; 1.15 “Waterpipe” means a device in which the vapours, gases or smoke of a Smoking Product passes through liquid prior to being inhaled, and shall include but is not limited to a bong or hookah. 2.0 SMOKING PROHIBITED 2.1 No person shall smoke on the walkway known as Library Lane whether or not a “No Smoking” sign is posted. 2.2 No person shall smoke outdoors within 9 meters of any Town facility entrance or exit including but not limited to the following: Tillsonburg Community Centre, 45 Hardy Ave., including adjoining arenas, Tillsonburg Senior Centre, Lake Lisgar Waterpark and Summer Place; Tillsonburg Museum and Annandale House, 30 Tillson Avenue; Tillsonburg Fire Hall, 80 Concession Street, Tillsonburg ON Tillsonburg OPP Detachment, 90 Concession Street, Tillsonburg Customer Service Centre, 10 Lisgar Avenue Tillsonburg Public Works Building, 20 Spruce Street. 2.3 No person shall smoke outdoors anywhere on Library Lane or within 9 meters of the entrance to the east or west of Library Lane 2.4 No person shall smoke outdoors within 9 meters of any entrance to the Tillsonburg Town Centre Mall. 3.0 EXEMPTIONS 3.1 Notwithstanding Section 2.1 and 2.3, such prohibition shall not apply to municipal sidewalks. 4.0 SIGNAGE REQUIRED 4.1 The Town may post and maintain in conspicuous locations at each required location a sign at least 14 centimetres (5.5 inches) by 14 centimetres (5.5 inches) in size that includes depiction of the international No Smoking symbol at least 7.5 centimetres (3 inches) high, and lettering at least 0.8 centimetres (5/16 inch) high and at least 0.2 centimetres (1/16 inch) wide at the narrowest point, with the rest of the letter sized proportionately, which reads “No Smoking Within 9 Meters (29.5 119 The Corporation of the Town of Tillsonburg Page 5 By-law No. 3596 feet) of Described Area” “The Corporation of the Town of Tillsonburg By-Law No. 3596”. 4.2 Where a sign is posted the sign shall have the proportions, characteristics and minimum measurements set out in Section 4.1, and shall be as depicted in “Schedule A” and shall consist of two (2) contrasting colours, or if the lettering and graphic symbol are to be applied directly to the surface or to be mounted on a clear panel, the lettering and graphic symbol shall contrast with the background. 4.3 Despite the fact that the symbol referred to in Schedule “A” is a cigarette, it may include a lighted cigar, cigarette, pipe or any other lighted smoking instrument. 4.4 Deviations from the colour or content of the sign prescribed by this Section that do not affect the substance or that are not calculated to mislead do not vitiate the sign. 5.0 OFFENCES 5.1 Any person who contravenes any provisions described above shall be guilty of an offence and upon conviction shall be subject to a fine as prescribed in the Provincial Offences Act, R.S.O. 1990, as amended. 6.0 ENFORCEMENT 6.1 The provisions of this by-law respecting smoking outdoors on Town owned property shall be enforced by an Officer or authorized person deemed to be an agent of the Corporation of the Town of Tillsonburg for the purpose of addressing unauthorized activity on Town property. 6.2 Any person who observes another person acting in contrary to this by-law may submit a Smoke Free Ontario Act Witness Statement (which is outlined in Schedule “B” in this by-law) to the attention of the Town of Tillsonburg By-Law Enforcement Officer. 7.0 CONFLICTS 7.1 If a provision of this by-law conflicts with an Act or Regulation or another by-law, the provision that is the most restrictive of smoking shall prevail. 8.0 SEVERABILITY 8.1 If any section of this by-law or part thereof is found in any court of law to be illegal or beyond the power of the Municipality to enact, such section or part thereof shall be deemed to be severable and all other sections or parts of the by-law shall be deemed to be separate and independent thereof and to be enacted as such. 9.0 ENACTMENT 9.1 This by-law shall come into effect on the day it is passed. READ A FIRST AND SECOND TIME THIS 26th day of APRIL, 2012. READ A THIRD TIME AND FINALLY PASSED THIS 14th day of MAY, 2012. Original signed by John Lessif Mayor Original signed by Donna Wilson Clerk 120 The Corporation of the Town of Tillsonburg Page 6 By-law No. 3596 Schedule “A” By-law No. 3596 No Smoking Within 9 Meters of (Described Area) The Corporation of the Town of Tillsonburg BY-LAW NO. 3596 “No Smoking Within 9 Meters of” (described areas include): - “this entrance” Entrance of the following buildings: Tillsonburg Community Centre and adjoining arenas, Tillsonburg Senior Centre, Lake Lisgar Waterpark, Summer Place, Tillsonburg Library, Tillsonburg Fire Hall, Tillsonburg Customer Service Centre, Public Works Office 121 Schedule “B” By-law No. 3596 TOWN OF TILLSONBURG 200 Broadway, 2nd Floor Tillsonburg, ON N4G 5A7 Please fax to: 519-485-2520 Attention: By-Law Enforcement Officer SMOKE FREE ONTARIO ACT WITNESS STATEMENT Date and Time of Occurrence ____________________________________________ Name of Person you observed smoking in a designated no smoking area ___________________________ Do you know the person personally? Yes  No  If yes, how? _________________________________________________________ If no, how did you identify the person? _____________________________________ ___________________________________________________________________ When you witnessed the offence, where were you standing? ___________________ How far away from the person were you? __________________________________ Could you tell the colour of the cigarette filter? Yes  No  What colour was the filter? _____________________________________________ Could you see the smoke from the cigarette? Yes  No  If winter, what was the approximate air temperature? _________________________ Are you certain that what you saw was smoke and not expelled breath? Yes  No  Could you smell the smoke? Yes  No  Did it smell like tobacco smoke? Yes  No  Would you recognize the smell of smoke for another product? Yes  No  How? ___________________________________________________________ ________________________________________________________________ Please give any other pertinent information: _____________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ _____________________ ____________________________ Date Signature 122 Report Title Office Space Review Report No. FIN 17-38 Author DAVE RUSHTON Meeting Type Council Council Date DECEMBER 11, 2017 Attachments Strathallen Term Sheet Page 1 / 2 Office Space Review RECOMMENDATION THAT Report FIN17-38 Office Space Review be accepted as information; AND THAT Council authorizes the Treasurer to sign the Term Sheet with Strathallen Capital Corp (on behalf of SBLP Tillsonburg Town Centre Inc.) for rental space at 200 Broadway in Tillsonburg with a term from April 1, 2018 to December 31, 2023. EXECUTIVE SUMMARY The New Town Hall committee has been working on a plan to provide office space to meet the Town’s current and future needs. Currently there is overcrowding in the Customer Service Centre due to the addition of a few positions over the last few years to reflect the growth of the community. Staff has negotiated a potential plan to ease some of the pressure while a longer term solution is being developed. BACKGROUND Currently, engineering, building and by-law, water and wastewater, THI, billing and CSR staff are working from the Customer Service Centre. The space was tight for staff prior to adding another two positions for Building and THI in 2017. Administration also needed space to locate a storage area for the Town’s records management program. During this time, the Tillsonburg Town Centre was sold and is managed by a company called Strathallen Capital. Staff has discussed a new lease with Strathallen that will see the expansion of the Town’s Corporate Office to accommodate enough space for both Engineering and Records Management. The office renovations would be done at the cost of the landlord and recovered by them over the next several years of a lease. The Town would be able to cancel the lease starting June 1, 2021 with a payment of unamortized capital to the landlord. This will give the Town a two to five year lease extension with space to better meet administrative needs. The total space under the expanded lease at the Corporate Office and the existing Customer Service Centre space will still be less than the square footage being considered for a new Town Hall. Entering into a new lease agreement at this time will ensure that the Town continues to have administrative space available beyond the current lease expiration of December 31, 2018. 123 Page 2 / 2 Office Space Review This lease extension will also provide time for the Town Hall Committee to continue its work towards a possible future Town Hall without the need for the Town to find temporary accommodation beyond 2018. FINANCIAL IMPACT/FUNDING SOURCE The current budget for the gross rent for the Corporate Office including space, heat light and water as well as common area maintenance for 2017 is $223,100. The proposed new lease reflects a lower square foot rate for the entire new footprint including the existing offices. It also includes a rent-free period of seven months on the additional space. The lower rate plus the rent-free period results in a net savings on rent in 2018 that can be used for networking costs and any additional furnishings required. In addition, Clerk’s had a $10,000 contribution to reserves for storage equipment in the 2017 Budget. The costs over the next few years will be about the same however the available space will increase from 8,813 square feet to 11,743 square feet. This is a 33% increase in available space. The risk in this proposal is in the early lease cancellation which would impact the unamortized capital costs. For example, if the capital improvements amount to $60,000 and this cost is amortized over the 2019 to 2023 years, a cancellation in June 2021 would create a $30,000 penalty. However, with rent savings factored in this would be a net increase of $6,000 over the current budget including inflation. COMMUNITY STRATEGIC PLAN (CSP) IMPACT Council’s budget process contributes to the Town’s goal for EXCELLENCE IN LOCAL GOVERNMENT through lower cost purchasing. Year 2017 Budget + Proposed Rates + 2% Inflation 2% on HLW and CAM 8,813 Sq. Ft.11,743 Sq. Ft. 2018 227,600$ 196,800$ 2019 232,200 236,200 2020 236,800 237,400 2021 241,500 244,400 2022 246,300 245,600 2023 251,200 246,800 1,435,600$ 1,407,200$ 124 125 126 127 128 Report Title Fire Underwriter Survey Results Report No. FRS 17-08 Author Jeff Smith Meeting Type Council Meeting Council Date December 11, 2017 Attachments Page 1 / 4 FRS 17-08 Fire Underwriter Survey Result RECOMMENDATION THAT Report FRS 17-08 Fire Underwriters Survey Results shall be received for information; AND FURTHER THAT the Fire Chief be directed to review the Fire Underwriters Survey results with the Fire Services Strategic Planning Committee. EXECUTIVE SUMMARY As part of the 2017 Fire Department Business Plan, an update survey of the Town of Tillsonburg’s fire defenses for the primary purpose of fire insurance grading and classification was conducted by the Fire Underwriters Survey c/o SCM Opta Information Intelligence. The Fire Underwriters Survey’s fire grade classification review has determined that the Town of Tillsonburg’s level of fire protection has been maintained since the last assessments (1988 & 1996). SUMMARY Every Canadian municipality is rated by the insurance industry on a graded scale. These grades assist insurers in the determination of insurance premiums to be charged to taxpayers on both commercial and residential properties. Since the development of the initial grading system in 1916, the insurance industry has conducted public fire defense surveys in municipalities across Canada. Fire Underwriters Survey (FUS) is a national organization that represents more than 90% of the private sector and casualty insurers operating in Canada. Near the end of 2016, FUS approached the Tillsonburg Fire Department (TFD), with a request to update the survey for the Town of Tillsonburg. The survey was last conducted in 1988 with an update in 1996. Completing the survey was part of the Fire Department’s 2017 Business Plan objectives. The Public Fire Protection Classification (PFPC) is a numerical grading system from 1 to 10 that is used by Commercial Lines insurers. Commercial Lines is a distinction marking property and liability coverage written for businesses or entrepreneurial interests, including institutional, 129 Page 2 / 4 industrial, multi-family residential and all buildings other than detached dwellings. Class 1 represents the highest grading possible, alternatively Class 10 represents an unrecognized level of fire protection, or protection beyond 5km by road travel distance from the nearest responding fire station. The PFPC grading system evaluates the ability of a community’s fire protection programs to prevent and control major fires that may occur in multi-family residential, commercial, industrial, institutional buildings, and course of construction developments. Fire Underwriters Survey also assigns a second grade for fire protection. The second grading system (entitled Dwelling Protection Grade (DPG)) assesses the protection for small buildings, such as single-family homes and is used by Personal Lines insurers. Personal Lines insurance is insurance covering the liability and property damage exposures of private individuals and their households (typically single-family or duplex houses) as opposed to Commercial Lines. The DPG is a numerical grading system scaled from 1 to 5. Class 1 is the highest grading possible, and Class 5 indicates little or no fire protection is present. Class 5 also represents fire protection beyond 8 km by road travel distance of a responding fire station. This grade represents the ability of a community to handle fires in small buildings such as single-family dwellings and semi-detached dwellings. The Fire Department completed Survey forms for FUS between January and April of this year, and a field survey was conducted on May 29 & 30. The final report was provided to the Fire Department November 6, 2017 with the associated mapping on November 15, 2017. FUS has requested that the report itself remain confidential and not be released publically, but understood that a report regarding the survey results would be presented to Council. The report can be used by stakeholders of the Town of Tillsonburg to assist in planning the future direction of fire protection services for the Town of Tillsonburg. Therefore it is recommended that Council direct Staff to review the report with the Fire Services Strategic Planning Committee. Public Fire Protection Classification (PFPC) for the Town of Tillsonburg Area / Sub District PFPC 1996 PFPC 2017 Comments Hydrant Protected Area 5 5 Hydrant protected area – Commercial lines insured properties within 5km of a fire hall, and within 150m of a fire hydrant Fire Hall Protected Area 9 9 Fire hall protected area – Commercial lines insured properties within 5km by road of a fire hall, but beyond 150m of a fire hydrant. All other areas 10 10 Unprotected – Commercial lines insured properties further than 5km by road of a fire hall. 130 Page 3 / 4 Dwelling Protection Grade (DPG) for the Town of Tillsonburg Area / Sub District DPG 1996 DPG 2017 Comments Hydrant Protected Area 3A 3A Hydrant protected area – Personal lines insured properties within 8km of a fire hall, and within 300m of a fire hydrant Fire Hall Protected Area 3B 3B Fire hall protected area – Personal lines insured properties within 8km by road of a fire hall, but beyond 300m of a fire hydrant. All other areas 5 5 Unprotected – Commercial lines insured properties further than 5km by road of a fire hall. The four (4) categories evaluated during the fire insurance classification assessment are: • Fire Department – 40% of total grade • Water Supply – 30% of total grade • Emergency Communications – 10% of total grade • Fire Safety Control (Fire Prevention & Public Education) – 20% of total grade Specific items within the Fire Department grading that negatively impacted the fire department’s score include:  Pumper (engine) Service  Total Fire Force Available  Pumper & Ladder Company Unit Manning  Training & Qualifications  Fire Ground Operations  Pre-Incident Planning Specific items within the Water Supply grading that negatively impacted the fire department’s score include:  Fire Flow Delivery by Mains  Distribution of Hydrants There were no specific items within the Emergency Communications grading that negatively impacted the fire department’s score. Specific items within the Fire Safety Control (Fire Prevention and Public Education) grading that negatively impacted the fire department’s score include:  General Fire Prevention & Public Education Program  Codes & Enforcement  Building Construction Laws 131 Page 4 / 4 COMMUNITY STRATEGIC PLAN IMPACT Objective 1 – Excellence in Local Government FINANCIAL IMPACT/FUNDING SOURCE There are no financial implications associated with this report. Any financial implications associated with the implementation of the Strategic Plan will be considered through separate reporting to Council or as part of future-year Operating & Capital Budget processes. 132 Report Title Tillsonburg District Craft Guild 2018-2020 Memorandum of Understanding Report No. RCP 17-52 Author Rick Cox, Director of Recreation, Culture & Parks Meeting Type Council Meeting Council Date December 11, 2017 Attachments • Memorandum of Understanding • TDCG Annual Report 2016-2017 Page 1 / 2 RCP 17-52 - Tillsonburg District Craft G RECOMMENDATION THAT Council receives Report RCP 17-52 – Tillsonburg District Craft Guild 2018-2020 Memorandum of Understanding; AND THAT Council authorize the Mayor and Clerk to sign a Memorandum of Understanding with the Craft Guild for 2018-2020; AND THAT a by-law be brought forward. EXECUTIVE SUMMARY The Memorandum of Agreement with the Tillsonburg District Craft Guild authorized under By-Law 3802 expired at the end of 2016. The Guild presented a draft Agreement for 2017 as part of a request submitted to Council during the 2017 budget deliberations. Council authorized a one-year agreement for 2017 with the expectation that a multi-year agreement would be brought forward during 2017. This report recommends adoption of the attached Memorandum of Understanding (MOU) for 2018-2020. BACKGROUND During the 2014 budget process, the Guild requested a multi-year Service Agreement be put in place to provide a level of certainty to their operations for 2014-2016. As part of that Agreement, the funding to the Guild was increased over 2013 levels by $10,000 to $35,000. A one-year agreement for 2017 was authorized by Council at their March 27, 2017 meeting. The attached MOU is for the period of 2018 through 2020. One significant change is that it includes a clear description of the responsibilities of the Town with respect to capital repairs to the building envelope and mechanical systems, and maintenance of the grounds. It also establishes that the Town will allow the Guild to occupy the premises for the duration of the Agreement, which is required in order for them to apply for certain grants. The MOU also provides for a significant two-step increase in the annual payment from the Town for the provision of tourism information services in a downtown location. The payment for 2018 is set at $40,000 and for 2019 at $50,000. For the final year of the MOU the payment would be indexed to inflation (CPI). Staff expects that the payment for subsequent years would continue to be indexed to CPI unless otherwise negotiated and approved by Council. 133 Page 2 / 2 RCP 17-52 - Tillsonburg District Craft G Adopting this MOU will result in the annual allocation to the Guild for provision of tourism information services increasing from $25,000 in 2012 to $50,000 in 2019. This represents an annualized increase of 10.4% each year over that period. However, the cost for the Town to provide the same level of service using Town staff would be considerably higher. In the MOU, the Guild commits to a minimum of 40 hours per week of tourism information service at a cost to the Town that works out to a per hour rate of $19.23 in 2018 and $24.04 in 2019. The Guild has the ability to leverage this service contract through other fundraising and projects, thereby providing substantial additional value to the community for that hourly rate. In addition to the tourism information service, the Guild will pay all of the utility costs of the building, coordinate the Electronics Recycling Program and either organize or partner with others to organize a lengthy list of cultural activities, events and programs. Optional Considerations Option 1 (recommended) Council adopts the MOU as proposed. No change to the resolution is required. Option 2: Council could require a change in the term of the agreement to one year in order to give the next Council the ability to determine the level of investment appropriate to their priorities. The resolution would need to be amended to read “AND THAT Council authorize the Mayor and Clerk to sign a Memorandum of Understanding with the Craft Guild for 2018.” Option 3: Council could extend the term of the agreement to five years, ensuring increases for 2020, 2021 and 2022 are limited to inflation. The resolution would need to be amended to read “AND THAT Council authorize the Mayor and Clerk to sign a Memorandum of Understanding with the Craft Guild for 2018-2022.” CONSULTATION/COMMUNICATION The attached MOU has been prepared collaboratively between the Board of Directors of the Guild and Town staff. It has been reviewed by the Town’s legal advisors and their recommendations have been incorporated into the document. FINANCIAL IMPACT/FUNDING SOURCE The draft 2018 Operational Budget includes a $35,000 allocation funded from taxation to pay the Guild for the services addressed in the Agreement. If Council authorizes the attached MOU, the draft budget will be updated to reflect an increase of $5,000 to $40,000 for 2018. COMMUNITY STRATEGIC PLAN (CSP) IMPACT This issue paper provides information in alignment with the following Objectives of the Community Strategic Plan: • Objective 1 – Excellence in Local Government • Objective 2 – Sustainable Economy • Objective 4 – Culture & Community 134 Page 1 / 6 Memorandum of Understanding Memorandum of Understanding BETWEEN The Corporation of the Town of Tillsonburg (Hereinafter referred to as the “Town”) -and- Tillsonburg District Craft Guild (operating as the Station Arts Centre) (Hereinafter referred to as the “TDCG”) Dated January 1, 2018 WHEREAS the TDCG and the Town wish to enter into this service agreement to have the TDCG perform the tourism services described herein accordance with the terms of this Agreement. Now therefore in consideration of the mutual covenants of the parties set forth in this Agreement and other good and valuable consideration the receipt and sufficiency of which is hereby acknowledged, the TDCG and the Town agree as follows: 1. PURPOSE The purpose of this Agreement is to continue and expand a framework of cooperation between the Town and the TDCG for the provision of tourism services in the Town of Tillsonburg to the benefit of both its residents and visitors. 2. STATEMENT OF BENEFITS The benefits to the Town include: 1. The provision of an additional tourism information centre that offers a higher profile location adjacent to Broadway and within the Downtown core. 2. The provision of tourism information and amenities to the general public and visitors to the Town through a tourism reception person that provides information and assistance. 3. The provision of a tourism coordinator function to ensure effective liaison between local tourism initiatives/events and Tourism Oxford as well as other regional marketing initiatives; and 4. The maintenance of an existing heritage building; The benefits to the TDCG includes: 135 Page 2 / 6 Memorandum of Understanding 1. Financial support to provide the tourism information and services. 2. RESPONSIBILITIES The Town shall: 1. Allow the TDGC to occupy the Station Arts Centre building throughout the term of this agreement for furthering arts, culture and tourism in the Town of Tillsonburg and surrounding area 2. Pay to the Guild the following sums: 2018 - $40,000 2019 - $50,000 2020 – Previous year + CPI increase Payment will be made subsequent to the approval of the Town’s annual budget. 3. Maintain the property at 41 Bridge St. W. to Town standards including, but not limited to: a. Structural maintenance such as roof and all other exterior items b. Snow removal c. Sidewalk maintenance d. Mechanical systems such as electrical and plumbing, heating and air conditioning systems 4. Maintain the parkette surrounding the Caboose adjacent to the property at 41 Bridge St.W. 5. Appoint an ex-officio liaison between the Town and the TDGC. The TDCG shall: 1. Provide information and amenities to the general public and visitors during regular business hours; namely, Monday to Friday from 9am-4pm and Saturdays from 9am-2pm and with extended Saturday hours during the months of May to September of 9am-4pm with the exception of Statutory Holidays. 2. Provide staff support for above through a combination of full-time, part-time and volunteer staff. Maintain program support for current activities the same as or similar to the list of events listed in Schedule “A”; 3. Partner with local events when applicable and possible. For example, but not limited to: a. Shunpikers Tour b. Oxford Car Rally c. Oxford Cheese Month d. Cultural Initiative Agency e. Representation of the Cultural Advisory Committee 136 Page 3 / 6 Memorandum of Understanding 4. Maintain role as coordinator for the Electronics Recycling Program. 5. Maintain liaison role with Tourism Oxford through promoting local & cultural initiatives. 6. Maintain the 41 Bridge St. W. property including: a. Payment of operating and maintenance costs of all utilities such as water and sanitary services, electricity, heating, cooling, phone and internet service, etc. b. Maintain the Caboose displayed at 41 Bridge St. W. parkette west of the Station. c. Insurance for the property contents and inside use liability & Town of Tillsonburg names as an additional insured. d. Appropriate planning for long-term capital projects in liaison with the Town. Notwithstanding above, should any of the above events cause undue financial distress, the TDCG shall have the right to review the provision of these programs in consultation with the Town. 6. PROGRAM EXPANSION To facilitate the provision of cultural and tourism service for the Town, programming must be kept current. As such the Guild shall assist with new events and expand current events, namely but not limited to: a. Other initiatives as proposed and considered by the TDCG board and community partners. b. Liaise with Tourism Oxford and other tourism and community groups to develop new initiatives and approaches, ie. Cooperative marketing opportunities. c. The Guild with work with the Town and other agencies to build tourism and cultural awareness and events, where applicable partnering with other groups in town. 7. AMENDMENT Amendments within the scope of the instrument shall be made by the issuance of a written modification, signed and dated by all parties, prior to any changes being performed and by mutual consent of the parties. Returned email confirmation by the signing parties is also an acceptable form of amendments should the matter by time sensitive in nature. 8. PARTICIPATION IN SIMILAR ACTIVITIES This instrument in no way restricts the Town from participating in similar activities with other public or private agencies, organizations and individuals. 137 Page 4 / 6 Memorandum of Understanding 9. EFFECTIVE DATE This Service Agreement is effective upon signature of the parties and will remain in effect until December 31, 2020 or until terminated as provided for under the subsequent section. 10. TERMINATION This Service Agreement may be terminated by either party at any time by 60 days notice, delivered in writing provided below: 11. NOTICES All notices, requests, directions or other communications (" Notices") required or permitted herein will be in writing and will be delivered to the parties hereto respectively as follows: If to the Town of Tillsonburg: The Corporation of the Town of Tillsonburg 200 Broadway, 2nd Floor Tillsonburg, ON N4G 5A7 t) 519-688-3009 ext. 3224 f) 519-842-9431 Attn: Clerk If to the TDCG Tillsonburg District Craft Guild 41 Bridge St. W. Tillsonburg ON N4G 5P2 t) 519-842-6151 138 Page 5 / 6 Memorandum of Understanding IN WITNESS WHEREOF the duly authorized officers of the pave executed this Agreement as of the date first written. The Corporation of the Town of Tillsonburg By: Name: Stephen Molnar Title: Mayor of Tillsonburg By: Name: Donna Wilson Title: Clerk Date: We have authority to bind the Corporation. Tillsonburg District Craft Guild By: Name: Heather Benton Title: President of the Board of Directors Date: I have authority to bind the TDCG 139 Page 6 / 6 Memorandum of Understanding “Schedule A” The Tillsonburg District Craft Guild was instrumental in providing programming support in the following activities in 2017: • Family Day • Kids Camp/PA Day activities • Farmers Market (May to November) • Oxford Studio Tour • Doors Open Oxford • Tillsonburg Garden Tour • Turtlefest/Creative Imaginations • Canada Day Pancake Breakfast • Summer Camps • Week of Remembrance • Christmas Tour of Homes • Down Home Christmas Craft Show • Help Portrait • BIA Christmas Crawl 140 Report Title Lions Auditorium Kitchen Improvements Report No. RCP 17-53 Author Rick Cox, Director of Recreation, Culture & Parks Meeting Type Council Meeting Council Date December 11, 2017 Attachments • RCP 17-24 – Lions Auditorium Kitchen Reno Project Outline Page 1 / 3 RCP 17-53 - Lions Auditorium Kitchen Imp RECOMMENDATION THAT Council receives Report RCP 17-53 – Lions Auditorium Kitchen Improvements; AND THAT Council authorize staff to proceed with procuring the recommended improvements in accordance with the Town’s Purchasing Policy. EXECUTIVE SUMMARY Council directed staff to bring a report forward outlining proposed improvements to the Lions Auditorium before proceeding with procurement. This report provides a recommended program of improvements to the kitchen and seeks approval to proceed. BACKGROUND During the 2017 budget process, Council authorized a capital allocation for improvements to the Lions Auditorium kitchen. Staff provided an update in April (RCP 17-24) identifying the expected components of the improvement project. At the Council meeting of April 10, 2017, Council passed the following resolution: Moved By: Councillor Esseltine Seconded By: Councillor Stephenson THAT Council receives Report RCP 17-24 – Lions Auditorium Kitchen Reno Project Outline for information; AND THAT Staff report back to Council on the kitchen renovation project with a draft RFP when information is available. Carried The proposed upgrades include improvements to the usability and energy efficiency of the Auditorium kitchen. The first priority is to update the exhaust hood, fire suppression, electrical infrastructure and ventilation to current code requirements. While there are existing drawings from the original construction, various repairs and changes over the years have not been properly documented. This requires an investment in verifying and documenting the existing infrastructure and preparing digitized base drawings. Once that work is complete, a proper engineering/architectural design can be prepared to ensure all code requirements are met. Replacing the inefficient dishwasher and walk-in cooler are also a high priority so that the operating costs of the kitchen are lower and the dishwasher is more functional for users of the facility. A new stove including a griddle, a new double door cooler, two rolling holding cabinets and some utility carts have been identified as desirable equipment to make the kitchen more useable for caterers and other functions. 141 Page 2 / 3 RCP 17-53 - Lions Auditorium Kitchen Imp As the proposed improvements are not consolidated into one large renovation, a single RFP is not a practical approach to the project. Preliminary pricing has been obtained from vendors, consultants and contractors to develop the following estimated cost breakdown: Ventilation hood and fire suppression 60” 6-burner, 2 oven raised griddle range 70oC rise 3-phase door style dishwasher Walk-in cooler with interior racks, rooftop unit Component Professional Fees Construction Equipment Pre-project documentation 12,800$ Ventilation, fire suppression, HVAC & electrical 14,350$ 31,433$ 25,718$ Stove: 60" 6 burner, 2 oven, raised griddle 9,300$ Dishwasher: 70deg Rise 3-phase door type 11,800$ Walk-in Cooler w/ interior racks, rooftop unit 16,750$ Double sliding door cooler 3,350$ Holding cabinets (2)7,150$ Utility carts (4)1,200$ Contingency (10%)13,385$ Subtotal 147,235$ Net taxes 2,591.34$ Total 149,826.34$ 142 Page 3 / 3 RCP 17-53 - Lions Auditorium Kitchen Imp Holding cabinet Double sliding door cooler Utility cart If Council gives staff approval to proceed with the above components, procurement will be initiated immediately in compliance with the Town’s purchasing policy. Work will be scheduled to minimize or avoid impact on facility users and rentals. The stove and dishwasher that are being removed may have some residual value to be redeployed within the Town’s facilities, used as trade-ins or sold through the GovBids surplus equipment website. The existing stainless steel dishwashing tables will be re-used. CONSULTATION/COMMUNICATION Local caterers and managers from kitchen facilities in nearby municipalities were contacted to determine the preferred upgrades. Kitchen equipment suppliers, architectural and engineering design firms, and mechanical contractors were contacted to obtain budget pricing. FINANCIAL IMPACT/FUNDING SOURCE The 2017 approved budget includes a $150,000 allocation for improvements to the Lions Auditorium kitchen. COMMUNITY STRATEGIC PLAN (CSP) IMPACT This issue paper provides information in alignment with the following Objectives of the Community Strategic Plan: • Objective 1 – Excellence in Local Government • Objective 2 – Sustainable Economy • Objective 4 – Culture & Community 143 Report Title Lions Auditorium Kitchen Reno Project Outline Report No. RCP 17-24 Author Rick Cox, Director of Recreation, Culture & Parks Meeting Type Council Meeting Council Date April 10, 2017 Attachments • Page 1 / 2 RCP 17-24 - Lions Auditorium Kitchen Ren RECOMMENDATION THAT Council receives Report RCP 17-24 – Lions Auditorium Kitchen Reno Project Outline for information. EXECUTIVE SUMMARY Council requested an outline of the project timelines and budget for the renovation of the Lions Auditorium Kitchen included in the approved 2017 RCP capital project budget and business plan. BACKGROUND At the Council meeting of March 27, 2017, the following resolution was passed: Moved By: Councillor Adam Seconded By: Councillor Esseltine THAT a staff report outlining the budget and timelines for the Tillsonburg Community Complex Lion’s Auditorium kitchen upgrades phase 1, be prepared for the April 10, 2017 regular Council meeting. CARRIED. In August 2016, Council directed that staff submit an application to the Ontario 150 Community Capital Program for a grant to renovate the Lions Auditorium kitchen. Staff submitted an application for $150,000 to match a municipal contribution of $150,000, and this $300,000 project was included in the 2017 draft budget and RCP business plan. Staff consulted with local caterers, toured nearby community hall kitchens, and sought quotes for architectural design services to carry out the project, pending funding approval. The Town received confirmation that the grant application was not successful just before the end of 2016. The draft budget and business plan was revised to reflect only the Town’s contribution. As a result, in the 2017 Business Plan for Recreation, Culture & Parks, the following item is identified as one of the capital projects: The focus of the smaller project is intended to improve the usability and energy efficiency of the Auditorium kitchen and to bring the exhaust hood and ventilation up to current code 144 Page 2 / 2 RCP 17-24 - Lions Auditorium Kitchen Ren requirements. New or replacement equipment such as a dishwasher, stove, walk-in cooler, rolling holding cabinets etc., are expected to be purchased as part of the project. The timeline intended for the project is to initiate it in Q2. Once the more time-sensitive projects (Celebration Plaza, pool deck replacement, rink lighting) are past the procurement stage, the focus will turn to the kitchen project, with the intent for it to be completed by the end of Q3. CONSULTATION/COMMUNICATION Local caterers, managers from kitchen facilities in nearby municipalities, a kitchen supply company and an architect have been consulted so far. FINANCIAL IMPACT/FUNDING SOURCE The approved 2017 Budget includes $150,000 from taxation for this project. COMMUNITY STRATEGIC PLAN (CSP) IMPACT This issue paper provides information in alignment with the following Objectives of the Community Strategic Plan: • Objective 1 – Excellence in Local Government • Objective 2 – Sustainable Economy • Objective 4 – Culture & Community 145 Report Title Contract Authorization: Whitby Hydro Energy Services Report No. RCP 17-55 Author Rick Cox, Director of Recreation, Culture & Parks Meeting Type Council Meeting Council Date December 11, 2017 Attachments • CCDC-2 2008 Stipulated Price Contract • RCP 17-48 – Implementing an Energy Retrofit at TCC Page 1 / 1 RCP 17-55 - Contract Authorization Whit RECOMMENDATION THAT Council receives Report RCP 17-55 – Contract Authorization: Whitby Hydro Energy Services; AND THAT Council authorize the Mayor and Clerk to sign the contract with Whitby Hydro Energy Services for the Electrical Co-generation component of the Tillsonburg Community Centre Energy Retrofit; AND THAT a by-law be brought forward. EXECUTIVE SUMMARY On November 13, 2017, Council approved the Energy Retrofit Project and awarded the co- generation component contract to Whitby Hydro Energy Services. This report requests that Council authorize the Mayor and Clerk to sign the contract for the work. BACKGROUND The background information providing justification and explanation for this project is contained in the attached report, RCP 17-48 – Implementing an Energy Retrofit at TCC. This report was received and the recommendations approved at the Council meeting of November 13, 2017. The attached contract is for the co-generation component of the work authorized at that time. CONSULTATION/COMMUNICATION The contract was prepared by the Town’s consultants for the project, I.B. Storey Inc. The contract was reviewed by the Town’s legal advisors. FINANCIAL IMPACT/FUNDING SOURCE The contract stipulates the price for the work at $1,033,585.00 plus HST. The work is being funded by debt, and the debt payments are being serviced through operational cost savings. COMMUNITY STRATEGIC PLAN (CSP) IMPACT This issue paper provides information in alignment with the following Objectives of the Community Strategic Plan: • Objective 1 – Excellence in Local Government • Objective 2 – Sustainable Economy • Objective 4 – Culture & Community 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176 177 178 179 180 Report Title Implementing an Energy Retrofit at the Tillsonburg Community Centre Report No. RCP 17-48 Author Rick Cox Meeting Type Council Meeting Council Date November 13, 2017 Attachments • RCP 17-02 – Budget Issue Paper: Utilities Cost Increases • Tillsonburg Community Centre Consolidated Scope of Work • Example amortization schedule from Infrastructure Ontario Page 1 / 8 RCP 17-48 - Implementing an Energy Retrofit at TCC.docx RECOMMENDATION THAT Report RCP 17-48 –Implementing an Energy Retrofit at the Tillsonburg Community Centre be received; AND THAT Council give 2018 pre-budget approval and authorize staff to proceed with implementing the Energy Retrofit project as designed by I.B. Storey Inc.; AND THAT Council award RFT 2017-011 – Refrigeration to Cimco Refrigeration Division of Toromont Industries at their tendered price of $693,700.00 before taxes; AND THAT Council award RFT 2017-012 – Automation to Trane Sales Agency - N.L. Clarke Sales Ltd. at their tendered price of $76,450.00 before taxes; AND THAT Council award RFT 2017-014 – Electrical Co-Generation to Whitby Hydro Energy Services Corporation at their tendered price of $1,033,585.00 before taxes; AND THAT Council authorize the Construction Oversight, Commissioning and Turnover & Closeout phases of the contract with I.B. Storey Inc. at a cost not to exceed $99,000; AND THAT pursuant to the Town of Tillsonburg’s Debt Management Policy, the Director of Finance is authorized to place debt to finance the project with the debt servicing costs funded through operational savings (reduced energy consumption) resulting from completing the project; AND THAT in collaboration with Oxford County, the Town commits to complete a community- wide greenhouse gas inventory, targets and plan by April 2019 in order for this project to be eligible for submission to the GHG Challenge fund. EXECUTIVE SUMMARY With Council’s authorization via the 2017 Budget and RCP Workplan, staff has worked with I.B. Storey Inc. to complete the technical design of an energy retrofit project at the Tillsonburg Community Centre. This project moves the facility to true emergency centre readiness with improved patron, staff and neighbourhood safety. It addresses imminent lifecycle replacement 181 Page 2 / 8 RCP 17-48 - Implementing an Energy Retrofit at TCC.docx issues and reduces operating costs enough to both avoid impact to the tax rate and recover the cost of the project in a reasonable timeframe. Tenders were issued for the project components to secure firm market pricing for implementing the project. This report requests authorization to execute the energy retrofit project using debt financing funded through the operational savings achieved by implementing the project. Other non-tax funding sources will also be pursued as appropriate. BACKGROUND In alignment with the Town of Tillsonburg’s Energy Conservation and Demand Management Plan submitted in 2014 as part of the requirements of the Green Energy Act, staff continue to identify and pursue ways to reduce the Town’s energy footprint. In 2015, funding was secured through Tillsonburg Hydro’s Conservation Demand Management initiatives to execute a Detailed Engineering Study (DES) of the Tillsonburg Community Centre. I.B. Storey Inc. was hired to conduct the DES and their report was independently reviewed by the IESO. The study identified a variety of projects to achieve energy savings. The report was presented to Council in July, 2016. Council adopted the following resolution: Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT Council receive Report RCP 16-19, TCC Detailed Engineering Study Report and Recommendations; AND THAT Council authorize staff to enter a single-source contract with I. B. Storey Inc. to develop the system design and RFP specifications for an energy conservation retrofit at the Tillsonburg Community Centre. The contract was negotiated to include five phases, with a break point between phase 2 and 3 in order to secure Council authorization to proceed further. The initial phases of the contract with I.B. Storey Inc. were funded in the 2017 budget and staff received Council’s consent to proceed to tender in order to secure market pricing (RCP 17-02). No commitment beyond phase 1 and 2 of the design work has been made. With confirmed pricing now secured, Council should consider implementing the project for summer 2018 as planned. The costs secured through the procurement process are in line with the project budget that was presented in 2016 by I.B. Storey Inc. A Condensed Scope of Work is attached providing a brief overview of the project. After the design was completed, four tender packages were prepared and issued. Three of the tenders closed with at least one qualified bidder. No bids were received for RFT 2017-013 – Mechanical. The results are presented in the table below. 182 Page 3 / 8 RCP 17-48 - Implementing an Energy Retrofit at TCC.docx Two vendors proposed alternative cogeneration technology but were evaluated and found non- equivalent. Neither submitted a bid. A technical review of the submissions received and confirmation of the bona fides of the proponents has confirmed the highlighted vendors be awarded the work at their tendered price. As no bids were received for the Mechanical tender, if Council authorizes the implementation of this project staff will work with I.B. Storey Inc. to confirm the scope and negotiate a change order cost with the contractor awarded the Refrigeration tender. Emergency Preparedness & Business Continuity As a designated evacuation centre for the Town and within the larger County emergency planning context, the Community Centre may be needed to shelter people in an emergency. Currently, if there is a power outage the building must be evacuated. A backup generator can be brought on site and used to provide power to some parts of the building, but the process takes time and may not be possible if the road network is affected. • Emergency Evacuation Centre – As a designated evacuation centre for the Town and within the larger County emergency planning context, it is a best practice to have on-site hydro generation capacity to keep power on in the building in an emergency. • Short-term power outages – As experienced in recent power outages, patrons in the pool or on the ice must immediately leave the building and cannot be allowed back in until power is restored. This can be quite uncomfortable when it happens in the middle of a swimming lesson or hockey game in February. The new system will make it possible to quickly restore enough power to the building to allow people to at least get changed and retrieve their belongings. (NOTE: in a fire alarm situation, everyone will still have to leave the building until allowed back in by the fire department. • Business continuity – with onsite generation in place and working all the time, most rentals, games, lessons & activities would not need to be cancelled. For example, a wedding reception or fundraising event could be allowed to continue with minimal interruption. The generation capacity will not be able to support continued operation of the ice plant or pool filtration systems in an emergency. A typical emergency backup generator installation is installed with the hope that it is never used. However it requires maintenance, fuel, regular testing, and takes up room. If continuous electrical generation is available on site, the need for additional or separate backup power is eliminated. The control systems will be sophisticated enough to monitor whether the overall costs are lower using hydro from the grid or using the natural gas powered generators instead, enabling the facility to switch to the more economical source at any given point. The investment in generating capacity will not sit idle waiting for a disaster; it will be continually deployed in a way that maximizes the benefit to the Town. Tender Bidder Bid Price Cimco Refrigeration: A Division of Toromont Industries (London)693,700$ Black & MacDonald Ltd. (Stoney Creek)698,908$ RFT 2017-12 - Automation Trane Sales Agency - N.L. Clark Sales Ltd. (London)76,450$ RFT 2017-13 - Mechanical Whitby Hydro Energy Services Corporation (Whitby)1,033,585$ E. S. Fox Limited. (Niagara Falls)2,744,168$ RFT 2017-11 - Refrigeration RFT 2017-14 - Electrical Co-Generation NO BIDS RECEIVED 183 Page 4 / 8 RCP 17-48 - Implementing an Energy Retrofit at TCC.docx Timing Considerations There are several reasons for recommending approval of this project at this time: • User impact - The impact of this project on facility operations is significant. It will require the ice plant to be shut down for construction no later than the end of April. No ice will be available for summer programming for May through August. User groups need to have as much notice as possible to plan accordingly. • Regulatory approvals – The co-generation component of the project requires regulatory approval from the local utility and the Ontario Energy Board prior to construction. This process takes time and needs to be initiated as soon as possible. • 2018 budget planning – As noted above, there is considerable impact to the facility operations in 2018. Confirming this 2018 project now enables staff to incorporate the corresponding revenue and expenditure adjustments into the 2018 draft budget from the earliest stages. • Incentive programs – IESO-supported energy savings incentive and rebate programs are expected to change at the end of 2017. By initiating the project now, the rebate and incentives calculated into the project ROI will be secured; • Procurement process – The irrevocable period for the bids submitted as part of the tendering process ends on November 15, 2017. After that date the pricing is no longer secured. The successful bidders need to incorporate these large projects into their work schedule for 2018 in order to meet the required construction schedule. • Lifecycle renewal – Among other components, 2 of 3 chillers, 2 of 3 compressors and the condenser are scheduled for replacement between 2018 and 2020. As they approach their nominal end-of-life, the risk of a failure that impacts ice users increases. If Council chooses not to proceed now, the project cannot be scheduled for 2018. The prices received through the tendering process will no longer be firm, and the tenders will have to be cancelled. Service Level Improvements In addition to achieving considerable energy consumption reductions, the project incorporates several increases in service level for the residents of the Town of Tillsonburg. • Increased refrigeration capacity – the improved ice plant includes capacity to support the outdoor artificial ice pad planned by the J.L Scott McLean Legacy Fund. The current ice plant does not have the effective capacity to support that additional load. The incremental cost for this capacity is approximately $10,000. A stand-alone project to supply refrigeration for the outdoor pad would cost significantly more. • Onsite emergency power – the cogeneration turbines will provide onsite emergency backup power for the facility in case of power outage. A stand-alone standby emergency generator system of the required capacity would cost $250,000 • Increased safety – the new ice plant configuration reduces the amount of ammonia charge required to power the system by over 60%. Ammonia is an extremely hazardous substance and the potential impact of a spill or leak is dramatically reduced in the new system. There is no value that can be placed on this enhancement to staff and patron safety. • Net metering readiness – the project puts the facility in a position to take advantage of future changes to the hydro system when net metering is rolled out. This strategy is in alignment with the Future Oxford Sustainability Plan. Despite repeated applications, the facility has not yet secured a contract to generate hydro through a FIT or Micro-FIT contract for rooftop solar, which makes net metering a very attractive opportunity to reduce utility costs when it becomes available. 184 Page 5 / 8 RCP 17-48 - Implementing an Energy Retrofit at TCC.docx As outlined in the bullet list above, this project not only supports needed lifecycle renewal of existing infrastructure and achieves consumption cost reductions, it brings a net service level increase to the residents of Tillsonburg in terms of capacity, safety, emergency resiliency and future readiness. Environmental Impact The project is designed to reduce electrical consumption, dependence on diesel fueled emergency backup, make more efficient use of natural gas and reduce the use of ammonia as a refrigerant. The project includes replacement of compressors, chillers and pumps in the ice plant with new, more efficient equipment and the conversion of the mini-pad to GLICE (a high-slip, low-maintenance plastic). The project also incorporates a natural gas powered co-generation turbine system. The concept behind co-generation is that the heat given off by a turbine that is generating electricity needed for the facility is captured and used for other purposes like cooling or heating. At the Community Centre, there is considerable and continuous need for heating and/or cooling water and space. The waste heat from the co-gen system will be used to reduce the need to use electrical and natural gas in other parts of the Community Centre by heating water for the pool and dressing rooms, for under floor heating to prevent frost build up, and in HVAC equipment to regulate air temperature and humidity. Initially, the pool, the Auditorium, the dressing rooms and the ice plant will be recipients of the waste heat. As HVAC equipment is replaced over time, more and more of the waste heat will be recaptured, further reducing the overall energy consumption and GHG footprint. Maximizing the Investment Asset management planning to accommodate the replacement cycle of the ice plant components like the chillers, compressors and condenser would require the equivalent of the refrigeration component of this project to be executed between 2018 and 2020. By consolidating the refrigeration work into one project there are mobilization savings. Although they make the up-front costs higher, by including the cogeneration and automation components, this project provides a way of offsetting the capital costs while achieving service level increases as noted above. The increasing maintenance costs of the aging ice plant are putting additional pressure on annual operational budgets. A recent failure in the heat exchanger supplying warm brine to prevent frost build-up under the ice pads is an example of how the current plant components are Component Installation Date Projected Replacment Date Replacement value (2017 $) Compressor 2 1996 2018 85,000$ Compressor 3 1996 2018 60,000$ Chiller 2 1991 2018 175,000$ Chiller 3 1991 2018 175,000$ Condenser 2004 2018 150,000$ Electrical Panel 2000 2020 60,000$ 6000E Controller 2015 2025 50,000$ Compressor 1 2004 2029 125,000$ Chiller 1 2004 2029 175,000$ Memorial Floor 2002 2050 600,000$ Community Floor 2004 2050 600,000$ 185 Page 6 / 8 RCP 17-48 - Implementing an Energy Retrofit at TCC.docx reaching their end of life. It makes sense to replace this heat exchanger with one that will use waste heat from the co-gen system when it is online. In 2015, the Town invested in a state-of-the-art CIMCO 6000E controller for the ice plant to maximize our ability to control energy costs with the tools available in the existing ice plant. The 6000E will be redeployed in the new ice plant, but will have a much more sophisticated system to work with. In the new system, the compressors and chillers will not need replacement for 30 years, the micro-turbines will be scheduled for replacement in 20 years, and the condenser will be scheduled for replacement in 15 years. FINANCIAL IMPACT/FUNDING SOURCE The known and estimated costs of the project are provided in the table to the right. Additional external funding will be sought through the current GHG Challenge Fund opportunity, which may fund up to 50% of the eligible costs. The pre-tax total project cost including contingency is $2,337,983. This cost will be partially offset by IESO applicable rebate and incentive funds estimated at $252,200 for a projected net cost to the Town of $2,083,783. The funding model for this project is that the capital costs for implementing the project will be paid for using debt. The annual principle and interest costs for the servicing will be paid for by a corresponding reduction in energy consumption costs. The amount of debt required to finance the project will be reduced by the energy rebates and incentives received for the project. This funding model is in alignment with the Town’s Debt Management Policy to use debt to finance projects that will be repaid through operational savings. Modeling of the project using current energy costs results in a calculated annual energy cost savings of approximately $142,000. This is equal to 26% of the current (2016) annual utility cost for the facility. This amount, supplemented with savings achieved during the construction shut- down, matches the semi-annual debt servicing costs based on a 20-year debenture. An amortization schedule for Infrastructure Ontario financing based on a 20 year debenture has been attached for information purposes. The actual amount of debt placed will change to reflect the receipt of grants and rebates, and the amortization period adjusted accordingly. Starting in 2019, the annual utility budget of the facility will be reduced to offset the semi-annual payments, with the funds instead shown as a budgeted contribution to the Recreation, Culture & Parks Reserve. P&I payments will be shown in the operation budget beginning in 2019, with a contribution from the Recreation, Culture & Parks reserve to offset them. Component Refrigeration 697,370$ Mechanical*255,245$ Automation 76,450$ Co-generation 1,033,585$ Engineering 164,000$ 5% Contingency 111,333$ 2,337,983$ Rebate & Incentive offsets*(254,200)$ Total project cost**2,083,783$ Expended to date 65,600$ NOTES *Estimate **Before taxes 186 Page 7 / 8 RCP 17-48 - Implementing an Energy Retrofit at TCC.docx This project will not only pay for itself but will pay for approximately $800,000 in refrigeration plant replacement costs that are required to continue current service levels and would otherwise have had to be paid through taxation. In order to provide appropriate authorizations and provide a documentation trail, staff request that this project be given pre-budget approval for inclusion in the 2018 budget. 187 Page 8 / 8 RCP 17-48 - Implementing an Energy Retrofit at TCC.docx COMMUNITY STRATEGIC PLAN (CSP) IMPACT This report recommends taking actions that are in alignment with the following Objectives of the Community Strategic Plan: • Objective 1 – Excellence in Local Government • Objective 2 – Sustainable Economy • Objective 4 – Culture & Community 188 = Attendance: Chair Matt Scholtz Mayor Stephen Molnar Councillor Brian Stephenson John Armstrong Mary Anne VanGeertruyde Sam Lamb Lana White 1. Call to Order 2. Adoption of Agenda Resolution Moved by: Councillor Stephenson Seconded by: J.Armstrong THAT the Agenda as prepared for the Special Awards Committee meeting of November 7, 2017, be adopted. Carried 3. Disclosure of Pecuniary Interest There were no disclosures of pecuniary interest declared. 4. Presentations i) Suzanne Renken, Chamber of Commerce – Citizen of the Year Event S.Renken met with the Committee to review the Chamber’s current process. The Corporation of the Town of Tillsonburg SPECIAL AWARDS COMMITTEE Tuesday, November 7, 2017 2:30pm Annex Board Room 200 Broadway, 2nd Floor, Tillsonburg, ON N4G 5A7 MINUTES 189 Special Awards Committee Agenda - November 7, 2017 - 2 - Call for Nominations – Done annually by email broadcast to Chamber membership, and newspaper and radio advertising. A definition is included. S.Renken to provide to L.White. Nomination period is approximately 6 weeks, usually closing in February. Nominations – Are received by form, email, letter. Any nomination received in writing is acceptable. Additional signatures are sometimes submitted, however not required. Nominations take many different formats. The nominator is asked if the nominee is aware of the nomination, however this has not been a requirement. Nominations are held over 1 additional year, and before consideration the nominator is contacted to confirm the nomination still stands. Selection – A Selection Committee reviews the nominations. The Committee usually consists of the current Chamber President, past president, Mayor, past recipients. Parameters can change. Ballet and tally sheets are provided. Members can vote prior to the selection meeting, or at the meeting. If the selection needs more discussion because of a tie, etc. there is open discussion amongst the Selection Committee, followed by a re-vote. Event – Once selection is made, the recipient is contacted, and the process begins of discussing the date, type and location of event. The recipient provides an invitation list, chooses the food. If alcohol is requested, it is up to the nominee to arrange and provide. For a typical event, there are cheese trays and finger foods, not a dinner. Depending on numbers, the Lions Auditorium, Carriage Hall, a church basement, are common locations. Timing of the event is usually 5:00/5:30 – 7:00, with formal proceedings at 6:00. The recipient is asked to bring a display, reflective of the award. Agenda/Program – Includes an introduction and welcome, and presentations by the Chamber and the Mayor/Town. The MP and MPP are invited. Friends and family of the recipient are given opportunity to speak. A Citizen of the Year list, 1978 to present, can be found on the Chamber website. A print of that list is displayed throughout the room at each year’s presentation event. Prior to the event, announcement would be made in the newspaper. The newspaper does an interview with the recipient. 190 Special Awards Committee Agenda - November 7, 2017 - 3 - The Chamber of Commerce has managed the process of recognizing the Tillsonburg Citizen of the Year. The Chamber is looking to the Town to take this over. Both the Chamber and Town contribute to the financial aspect of the event. Currently the Chamber invoices the Town for half of the costs associated with the event. The Chamber’s mandate is a business member organization advocating on behalf of growth and development, and as such feels this recognition would tie in better with the Town’s recognition of monthly volunteers, etc. The Town had indicated it would be prepared to discuss taking over this event. The Chamber passed a motion to take if off the Chamber responsibility. If the Town doesn’t agree to take over the event, the discussion would go back to the Chamber to determine how to move forward or dissolve the award. S.Renken left the meeting at 3:26pm. Discussion continued. As this is not within the mandate of the Committee, the following resolution was passed. Resolution Moved by: J.Armstrong Seconded by: M.VanGeertruyde THAT the Special Awards Committee look for Council’s endorsement to amend the Terms of Reference for the Special Awards Advisory Committee to include the annual selection of a Citizen of the Year, beginning 2018. Carried Direction was given for this recommendation, as well as the November 7 draft Minutes of the Special Awards Committee to be distributed as information at the November 27, 2017 Council Meeting. 5. Approval of Previous Minutes Resolution 191 Special Awards Committee Agenda - November 7, 2017 - 4 - Moved by: M.VanGeertruyde Seconded by: Councillor Stephenson THAT the Special Awards Committee Minutes dated September 5, 2017 be approved. Carried 6. Pending Business from Previous Meetings i) Favourite Son/Daughter Recognition (to be an agenda item each meeting) Hard copy of the potential site, concept of the legacy park – Deferred to future meeting 7. General Business and Reports 7.1. Volunteer Achievement Awards Nominations were circulated and reviewed at the meeting. Resolution Moved by: Mayor Molnar Seconded by: M.VanGeertruyde THAT Veronica Holly be selected as the recipient of a Volunteer Achievement Award, to be presented at the December 11, 2017 Council Meeting. Carried 8. Other Business i) Acknowledgement of Volunteer Recognition in ‘Community Update’/Newspaper It was noted that there is only a limited amount of space available in the Tillsonburg Update each week and priority has to be essential public notices. Due to space considerations and the need for timely recognition, the Clerk’s office asked that a volunteer page be created on the Town’s website, and that photos be posted there. This is being done. For additional recognition, it was suggested that the photos and supporting documenting documents regarding the person’s accomplishments be sent to the Tillsonburg News. 9. Round Table 10. Next Meeting - Tuesday, December 5, 2017(possibly re-schedule due to meeting conflict) 192 Special Awards Committee Agenda - November 7, 2017 - 5 - 11. Adjournment Resolution Moved by: M.VanGeertruyde Seconded by: S.Lamb THAT the November 7, 2017 Special Awards Committee meeting be adjourned at 3:50pm. Carried 193 = ATTENDANCE Members Present: Mel Getty: Co-Chair, Mike Cerna: Co-Chair, Scott Vitias (Ball), Derek Partlo (Ball Users), Jane Ann McLean (Outdoor rink/Ball), Paul Decloet (Lions Club), Peter Luciani (Dog Park), Rick Cox: Staff, Margaret Puhr: Secretary (Event Organizers) MEMBERS ABSENT/REGRETS Lance McKenzie, Dave Martin, Cedric Tomico, Ken Patterson, Rosemary Dean, Terry Smith 1. Call to Order The meeting was called to order at 5:35pm, by Co-chair Mel Getty. 2. Adoption of Agenda Moved By: Mike Cerna Seconded By: Jane Ann McLean Resolution #1_ THAT the agenda as prepared for the Memorial Park Revitalization Committee meeting of November 20, 2017, be adopted. Carried. 3. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 4. Adoption of Minutes of Previous Meeting 4.1. Minutes of the Meeting of October 30, 2017 Moved By: Paul DeCloet Seconded By: Mike Cerna Resolution #2_ THAT the Minutes of the Memorial Park Revitalization Committee Meeting of October 30, 2017 be approved as amended. Carried. The Corporation of the Town of Tillsonburg Memorial Park Revitalization Committee November 20, 2017 5:30pm Marwood Lounge 45 Hardy Ave. MINUTES 194 Memorial Park Revitalization Committee Meeting Minutes, November 20, 2017 - 2 - 5. General Business & Reports 5.1. Staff update: #1: Request from Clerk regarding member update: Moved By: Mike Cerna Seconded By: Jane Ann McLean Resolution #3 THAT the Memorial Park Revitalization Committee accept the change in representation of Lions Club from Scott McLean to Paul DeCloet AND to include Peter Luciani and Tyler Coghill as representatives of Dog Park Users on the committee. Carried #2: Parks & Rec Advisory Committee recommended changes to be made to parking along Hardy Ave and Lisgar. The By-Law department and council recommended no changes to be made until more parking is made available as part of the Master Plan – additional areas near the tennis courts and Welding Rd have been proposed. Report attached. Tabled until next meeting for members to review. 5.2. Approval of Master Plan: Resolution #4 Moved By: Mike Cerna Seconded By: Jane Ann McLean THAT the Memorial Park Revitalization Project Subcommittee endorses the attached updated coloured plan layout B and Conceptual Master Plan review summary; AND THAT the plan layout B and review summary be consolidated as the Master Plan for Memorial Park and referred to the Parks and Recreation Advisory Committee for confirmation and to Council for confirmation and implementation. 5.3. Rotary Club: absent. 5.4. Fair Board: absent. 5.5. Skate Park/Pumptrack: absent. 5.6. Lions Club: the club has formed an environmental committee which will be looking into work on the Lions Grove. 5.7. Dog Park: the park is being used well, lots of activity. 195 Memorial Park Revitalization Committee Meeting Minutes, November 20, 2017 - 3 - 5.8. Outdoor rink: donations are coming in, some have been featured in the paper. Hometown Hockey event in St. Thomas also mentioned this project while there. 5.9. Ball Diamond repositioning/Ball users: nothing new to report. 6. Round Table 7. Next Meeting The next meeting of the Memorial Park Revitalization Committee will be on Monday January 8, 2018 at 5:30pm. 8. Adjournment Moved By: Scott Vitias Seconded By: Derek Partlo Resolution #4 THAT the Memorial Park Revitalization Committee Meeting of November 20, 2017 be adjourned at 6:45pm. Carried. 196 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 4146 A BY-LAW TO ESTABLISH AND REGULATE THE USE OF DESIGNATED OFF LEASH DOG PARKS WHEREAS sections 8, 9, 10 and 11of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, authorize the power to pass by-laws regulating a municipality to provide any service or thing that the municipality considers necessary or desirable for the public; AND WHEREAS section 10(2) of the Municipal Act, 2001, S.O. 2001, c. 25 provides that a municipality may pass by-laws respecting the social well-being of the municipality, animals and protection of persons and property; AND WHEREAS the municipal council of the Town of Tillsonburg considers it desirable to enact a by-law providing for off leash Dog Parks in the Town; AND WHEREAS section 11 of the Dog Owners' Liability Act, R.S.O. 1990, c. 16 provides that if there is a conflict between a provision of that Act or of a regulation under that Act and a municipal by-law relating to pit bulls the provision that is the most restrictive in relation to controls or bans on pit bulls prevails. NOW THEREFORE Council of the Corporation of the Town of Tillsonburg does enact as follows: Part I: General Interpretation Definitions 1. In this By-law: "Animal" includes any mammal, bird or reptile, but does not include a Dog. "Animal Care and Control By-law" means By-law 3507 being A By-law of the Town of Tillsonburg to Regulate the Keeping of Animals and the Registration of Dogs and Cats, as amended or replaced from time to time. "Authorized Hours of Use" means the hours of use for a Dog Park and the times during which persons, other than authorized Town officials, employees or agents, may enter a Dog Park, as determined by the Director of Recreation, Culture & Parks. "Authorized Sign" means a sign authorized by the Director of Recreation, Culture & Parks; posted in accordance with the Sign By-law. 197 "Dog" means a domesticated canine animal, male or female, spayed or neutered or natural, harboured or kept by any persons. “Council” means the Council of The Corporation of the Town of Tillsonburg. "Dog Park" means the lands enclosed by fence in a Designated Dog Park Area as set out in Schedule "A” to this By-law". "Dog Licence" means a disc or other shape of metal or plastic furnished by the Town of Tillsonburg suitable to be securely affixed to a dog’s collar or other restraining device, which must be worn by the dog whenever the dog is off the owner‘s property. "Director of Recreation, Culture & Parks" means the Director of Recreation, Culture & Parks appointed by the Town of Tillsonburg and includes his or her authorized designate. "Leash Free" means without human control by a device, such as a leash, lead, chain, harness, line or rope or devices of a similar nature. “Licence” means a dog licence issued pursuant to this bylaw. "Municipal By-law Enforcement Officer" means an Officer designated by the Council and whose duties include the enforcement of this Bylaw. "Restricted Dog" means a restricted dog under the Dog Owners' Liability Act, R.S.O. 1990, c. D.16 or a Dog deemed vicious under the Animal Control By-law. "Sign By-law" means By-law 3798 being A By-law of the Town of Tillsonburg to Prohibit or Regulate Signs and other Advertising Devices and the Posting of Notices within the Town of Tillsonburg. Miscellaneous 2. (i) When this By-law refers to a person or thing with reference to gender or the gender neutral, the intention is to read the By-law with the gender applicable to the circumstances. (ii) References to items in the plural include the singular, as applicable. 3. The words "include", "including" and "includes" are not to be read as limiting the phrases or descriptions that precede them. 4. Headings are inserted for ease of reference only and are not to be used as interpretation aids. 5. Specific references to laws in this By-law are printed in italic font and are meant to refer to the current laws applicable with the Province of Ontario as at the time the By-law was enacted, as they are amended from time to time. 198 ESTABLISHMENT OF DOG PARK, RULES AND CODE OF CONDUCT 6. Dog Parks are established in the fenced areas on the lands described in Schedule "A" of this By-law as Designated Off Leash Dog Park Areas. 7. In addition to the provisions in this By-law, rules for the use of a Dog Park and Acceptable behaviours of persons and Dogs in a Dog Park are established in Schedule "B" to this By-law and as amended by the Director of Recreation, Culture & Parks. USE OF DOG PARK Off Leash Permitted 8. (i) A person may not permit a dog (s) to be Leash Free in a Dog Park unless the dog(s) is wearing the municipal Dog Licence issued for the current year. (ii) A person may not permit a dog(s) to be Leash Free in a Dog Park unless the dog(s) is wearing a valid rabies tag. (iii) A person may not permit or cause more than three (3) Dogs to be Leash Free in a Dog Park. Restricted Dogs Prohibited 9. Despite subsections 8(i), 8(ii) and 8(iii), no person shall permit or cause a Restricted/ dangerous dog (s) or a dog required to wear a muzzle to enter a Dog Park. Dogs Leashed Inside Double Gates 10. No person shall permit or cause the exterior entry gates to be opened when a dog is leash free within the double gated areas. Possession of Leash at All Times 11. A person that has permitted or caused a Dog to be leash free in a Dog Park shall possess a leash for each Dog that he or she has permitted or caused to be leash free. Dog Must be Supervised at All Times 12. No person shall leave a Dog that he or she has permitted or caused to be leash free in a Dog Park unattended. 199 Sporting Activities Prohibited 13. No person shall bring or play with any toys in a Dog Park. Glass, Breakable Materials Prohibited 14. No person shall convey to or on, or enter or be in any area in a Dog Park while in the possession of any bottles, containers or any other articles, equipment, or utensils, made of glass, china, ceramic or any other breakable substance. Other Animals Prohibited 15. (i) No person shall permit or cause any animal other than a Dog to be in a Dog Park. (ii) No person shall permit or cause any puppies under 4 months of age to be in a Dog Park. (iii) No person shall cause or permit an unhealthy Dog or a Dog in heat to enter or stay in a Dog Park. Park Closure 16. No person shall be in a Dog Park when a Dog Park is closed in accordance with section 22.1(iii) or during a time outside the Authorized Hours of Use. Failure to Comply With Signs 17. No person shall fail to comply with an Authorized Sign. Smoking Prohibited 18. No person shall smoke within the fenced area or within 9 metres outside of the fence of the Dog Park. Excrement 19. Every person having care or control of dog(s) shall forthwith remove and dispose of any excrement left by the dog(s). Excessive Barking Prohibited 20. No person shall permit or allow a dog(s) to bark excessive in the dog park. Persons Must Identify Self 21. When requested to do so by a Municipal By-law Enforcement Officer, no person shall fail to identify him or herself to a Municipal By-law Enforcement Officer. 200 ADMINISTRATION 22. The administration of this By-law is assigned to the Director of Recreation, Culture & Parks who is also delegated the authority to make all decisions required of the Director of Recreation, Culture & Parks under this By-law and to perform all administrative functions identified herein and those incidental to and necessary for the due administration of this By-law, including the authority to: (i) Establish parts of a Dog Park for the exclusive use of Dogs to be determined based on a Dog’s height. (ii) Authorize the placement, form, positioning and content of an Authorized Sign in a Dog Park, whether on a permanent or temporary basis. (iii) Close a Dog Park in whole or in part on a temporary basis to prevent overcrowding, to perform maintenance or where the Director of Recreation, Culture & Parks determines it is necessary for the health or welfare of the public or the protection of property. (iv) Close a Dog Park in whole or in part for certain periods throughout the year. (v) Set Authorized Hours of Use. 23. The Director of Recreation, Culture & Parks may delegate the performance of any one or more of his or her functions under this By-law to one or more persons from time to time as the occasion requires and may impose conditions upon such delegation and may revoke any such delegation. The Director of Recreation, Culture & Parks may continue to exercise authority granted in subsection (22) despite any such delegation. Notice and to Cease, Leave Park, Etc. 24. Where a person contravenes a provision of this By-law, the permission of such person to remain in a Dog Park is revoked. 25. (i) A Municipal By-law Enforcement Officer or the Director of Recreation, Culture & Parks or his or her delegate may issue a verbal or written notice to a person believed to be in contravention of this By-law to cease the activity that is in contravention of the By-law. (ii) A Municipal By-law Enforcement Officer may make a written order to a person believed to be in contravention of this By-law to: (a) cease an activity that is in contravention of the By-law; or (b) leave a Dog Park or Designated Dog Park Area (iii) No person shall fail to comply with an order issued by a Municipal By-law 201 Enforcement Officer under (25ii). 26. (i) Where a person is believed to have contravened any provisions of this By-law, such person is subject to the provisions of the Trespass to Property Act, R.S.O. 1990, c. T. 21 (ii) Nothing in this By-law relieves any person from complying with any provision of any Federal or Provincial legislation or any other By-law of the Town. (iii) Where a provision of this By-law conflicts with the provisions of another By-law in force in the Town, the provision that establishes the higher standard to protect the health, safety and welfare of persons or the environmental well-being of the municipality shall prevail. Schedules 27. (i) Each of the following Schedules is incorporated into and forms part of this By-law: Schedule “A” Designated Off Leash Dog Park Area Schedule “B” Dog Park Rules and Conduct ENFORCEMENT, OFFENCES, PENALTIES, FINES 28. (i) A Municipal By-law Enforcement Officer may: (a) enforce the provisions of this By-law; and (b) may, where the Municipal By-law Enforcement Officer has reason to believe that a By-law has been contravened, ask a person in or on a Dog Park or Designated Dog Park Area to leave a Dog Park or Designated Dog Park Area. 29. (i) Any person who contravenes any provision of this By-law is, upon conviction, guilty of an offence and is liable to any penalty as provided in the Provincial Offences Act. (ii) For the purposes of subsection (i), each day on which a person contravenes any of the provisions of this By-law shall be deemed to constitute a separate offence under this By-law. (iii) An offence and subsequent conviction under this By-law pursuant to the Provincial Offences Act or the Municipal Act, 2001, shall not be deemed in any way to preclude the Town from issuing a separate legal proceeding to recover charges, costs and expenses incurred by the Town and which may be recovered in a Court of competent jurisdiction. (iv) Nothing in the By-law relieves any person from complying with any provisions of 202 any federal or provincial legislation or any other By-law of the Town. (v) Where a provision of this By-law conflicts with the provisions of another By-law in force in the Town, the provision that establishes the higher standard to protect the health, safety and welfare of persons or the environmental well-being of the municipality shall prevail. VALIDITY 30. If a court of competent jurisdiction declares any section or part of a section of the by- law invalid, it is the intention of Council that the remainder of the by-law shall continue to be in force. EFFECTIVE DATE 31. This by-law shall come into full force and effect on the day of its final passing thereof. SHORT TITLE 32. This by-law shall be referred to as the “Designated Off Leash Dog Park Bylaw” READ A FIRST TIME AND SECOND TIME THIS 11th day of December, 2017. READ A THIRD AND FINAL TIME AND PASSED THIS 11th day of December, 2017. _______________________ Mayor – Stephen Molnar __________________________ Town Clerk – Donna Wilson 203 SCHEDULE “A” - BY-LAW 4146 DESIGNATED OFF LEASH DOG PARK AREA 204 SCHEDULE “B” - BY-LAW 4146 TILLSONBURG DOG PARK RULES AND CONDUCT • Use the area at your own risk • Dog Park is open from 6:00 AM – 10:00 PM • Dog(s) must be on leash at all times except when in the designated off leash area • Leash your dog while entering and exiting the enclosure • Keep your dog(s) in sight and under control at all times • Each owner/custodian shall not supervise more than three (3) dogs while in the park • At no time may the owner/custodian exit the fenced area without his/her dog(s) • You must clean up after your dog. Stoop and Scoop is mandatory • All dog waste must be cleaned up and properly disposed of • Fill any holes that your dog may dig • No smoking within the fenced area or within 9 metres outside of the fence • Children under the age of 12 must be accompanied by an adult at all times • Excessive barking is prohibited. Dogs barking excessively must be removed • Dogs displaying aggressive behavior must be removed immediately • Dog owners are subject to Ontario’s Dog Owners’ Liability Act PROHIBITED FROM THE DOG PARK AREA • Dogs not wearing valid rabies and municipal licence tags • Dogs with any sickness • Dogs designated as dangerous/restricted or required to wear a muzzle • Female dogs in heat • Puppies under four months of age • All animals other than dogs • Glass containers • Food • Toys • Prong collars, spike collars and choke collars 205 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 4153 Being a By-law to appoint a Committee of Adjustment for the Town of Tillsonburg pursuant to Section 44 of the Planning Act., R.S.O. 1990 c. P. 13. WHEREAS Section 44 of the Planning Act, 1990 allows municipalities who have passed a zoning by-law under Section 34 of the Act, to appoint a Committee of Adjustment for the municipality. AND WHEREAS the Municipality of the Town of Tillsonburg wish to constitute and appoint a Committee of Adjustment. NOW THEREFORE THE COUNCIL OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1. THAT the Committee of Adjustment for the Corporation of the Town of Tillsonburg shall have all statutory duties listed under Sections 44 and 45 of the Planning Act, R.S.O. 1990, Chapter P. 13, as amended. 2. THAT the following members of Council shall be appointed to the Town of Tillsonburg Committee of Adjustment for a term to expire December 31, 2017; Stephen Molnar Dave Beres Maxwell Adam Penny Esseltine Jim Hayes Chris Rosehart Brian Stephenson 3. THAT the Chair of the Committee of Adjustment shall be the Mayor of the Town or Tillsonburg or designate. 4. THAT the Clerk for the Town of Tillsonburg, or designate, is responsible for the Secretary-Treasurer duties of the Committee of Adjustment as prescribed in the Planning Act. 5. THAT all hearings of the Committee of Adjustment shall be called by the Secretary- Treasurer or designate as it is necessary, according to the submission of applications for minor variances and shall take place in Council Chambers during a regular scheduled Council meeting. 6. THAT By-Law 4069 be repealed. 7. THAT any other by-law inconsistent with this by-law shall be hereby repealed. 8. THAT this by-law shall come into full force and effect upon the day of final passing. READ a first and second time this 11th day of December, 2017. READ a third time and passed this 11th day of December, 2017. ____________________________ Mayor – Stephen Molnar ______________________________ Town Clerk – Donna Wilson 206 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 4155 BEING A BY-LAW to enter into an agreement with ERTH Corporation, for the provision of consulting services for the LED Streetlight Conversion Project for Tillsonburg. WHEREAS The Town of Tillsonburg is desirous of entering into a Consulting Agreement with ERTH Corporation, for the provision of consulting services for the LED Streetlight Conversion Project; NOW THEREFORE the Municipal Council of The Corporation of the Town of Tillsonburg enacts as follows: 1. THAT the agreement attached hereto forms part of this by-law; 2. THAT the Mayor and Town Clerk be hereby authorized to execute the attached Agreement between ERTH Corporation and the Corporation of the Town of Tillsonburg. 3. AND THAT this By-Law shall come into full force and effect on the day of its passing. READ A FIRST AND SECOND TIME THIS 11th DAY OF December, 2017. READ A THIRD AND FINAL TIME AND PASSED THIS 11th DAY OF December, 2017. _____________________________ Mayor – Stephen Molnar ______________________________ Town Clerk – Donna Wilson 207 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 4159 BEING A BY-LAW to confirm the proceedings of Council at its meetings held on the 11th day of December, 2017. WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a municipal corporation shall be exercised by its council; AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of Tillsonburg at this meeting be confirmed and adopted by by-law; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1. All actions of the Council of The Corporation of the Town of Tillsonburg at its meeting held on December 11th, 2017, with respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this or a separate by-law. 2. The Mayor and Clerk are authorized and directed to do all the things necessary to give effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to in the preceding section. 3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg. 4. This By-Law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS 11TH DAY OF DECEMBER, 2017. READ A THIRD AND FINAL TIME AND PASSED THIS 11TH DAY OF DECEMBER , 2017. _____________________________ MAYOR – Stephen Molnar ______________________________ TOWN CLERK – Donna Wilson 208