171211 Council MIN=
ATTENDANCE
Mayor Stephen Molnar Deputy Mayor Dave Beres Councillor Max Adam Councillor Penny Esseltine Councillor Jim Hayes Councillor Chris Rosehart Councillor Brian Stephenson Staff:
David Calder, CAO Donna Wilson, Town Clerk Dave Rushton, Director of Finance/Treasurer Kevin DeLeebeeck, Director of Operations Rick Cox, Director of Recreation, Culture & Parks Jeff Smith, Fire Chief
Lana White, Executive Assistant/Deputy Clerk
1. Call to Order
The meeting was called to order at 4:30 pm.
2. Closed Session
Resolution #1
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council move into Closed Session to consider:
1. a proposed or pending acquisition or disposition of land by the municipality or local board
(potential land sale; and potential land purchase)
Carried
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, December 11, 2017
4:30 PM
Council Chambers
200 Broadway, 2nd Floor MINUTES
Council Meeting – Agenda - 2 -
3. Adoption of Agenda
Resolution #2
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT the Agenda as prepared for the Council meeting of Monday, December 11, 2017, be
adopted.
Carried
Council reconvened regular session at 6:00pm.
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
6. Adoption of Council Minutes of Previous Meeting
6.1. Minutes of the Meeting of November 27, 2017
171127 Council MIN
Resolution #3
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT the Minutes of the Council Meeting of November 27, 2017, be approved.
Carried
7. Delegations and Presentations
7.1. Volunteer Achievement Award - Presentation to Veronica Holly
Presenters: Mayor Molnar and Councillor Stephenson
7.2. Presentation of Accessibility Achievement Award to Dr. Chris Ort & Dr. Rob Bamford,
Tillsonburg Dental Centre
Presenters: Mayor Molnar and Accessibility Advisory Committee Members Robert
Doerr, and Michael Kadey
Tillsonburg Dental Centre was presented with the Accessibility Achievement Award for
going above accessibility standards on their renovation and new office site at 230
Lisgar Ave.
Council Meeting – Agenda - 3 -
7.3. Canadian Mental Health Awareness - The 150 Leading Canadians for Mental Health
Presenters: CJ Watters, Paula Watters
Council Delegation - Watters
CJ and Paula Watters presented to Council regarding mental health.
Additional information regarding CJ and other leading Canadians for Mental Health can
be found at www.camhdifferencemakers.ca
Resolution #4
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT the Delegation regarding Canadian Mental Health Awareness, The 150 Leading
Canadians for Mental Health, be received as information.
Carried
8. Committee Reports & Presentations
9. Public Meetings
10. Planning Applications
10.1. TSPC 7-179, Tillsonburg Non-Profit Housing Corporation - 8 Hardy Avenue & 13
Sanders Street
TSPC 7-179 Report
Report Attachments
Storm Water Management Report
Eric Gilbert, Senior Planner, County of Oxford, presented Report CP 2017-357.
Opportunity was given for Council to ask questions.
Resolution #5
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council directs staff to approve Site Plan Application TSPC 7-179, to facilitate a
one storey apartment building consisting of 16 one bedroom apartment units, submitted
by Town of Tillsonburg Non-Profit Housing Corporation, on lands legally described as
Lots 598, 599 & 600, Plan 500, Tillsonburg, known municipally as 13 Sanders Street &
8 Hardy Avenue;
Council Meeting – Agenda - 4 -
AND FURTHER THAT staff ensure that the height of the south interior side yard fence
adhere to the 7 foot fencing by-law.
Carried
11. Information Items
12. Mayor
13. Quarterly Reports
14. Reports from Departments
14.1. Chief Administrative Officer
14.1.1. CAO-HR 17-07, Council Remuneration
CAO-HR 17-07 Council Remuneration
BY-LAW NUMBER 3932
Resolution #6
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives Report CAO-HR 17-07, Council Remuneration;
AND THAT staff be directed to create a Council Compensation Review
Committee in 2018 with public representation and report back to Council with
Terms of Reference for the committee in Q1 2018.
Carried
14.2. Clerk’s Office
14.2.1. CL 17-17, Bill 68, Modernizing Ontario's Municipal Legislation Act 2017.
CL 17-17 Bill 68, Modernizing Ontario's Municipal Legislation Act, 2017
CL 17-17, Summary effective dates of Bill 68
Chart Action Items Resulting from Bill 68
Resolution #7
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives Report CL 17-17, Modernizing Ontario’s Municipal
Legislation Act 2017, as information.
Carried
Council Meeting – Agenda - 5 -
14.2.2. CL 17-23, Committee of Adjustment Appointment
CL 17-23 Committee of Adjustment
By-Law 4153 To Appoint a Committee of Adjustment (Council) 2018
Resolution #8
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives Report CL 17- 23, Committee of Adjustment
Appointment;
AND THAT all members of Tillsonburg Town Council be appointed to the
Committee of Adjustment;
AND THAT an Appointment By-law be brought forward for Council’s
consideration.
Carried
14.2.3. CL 17-25, 2018 Meeting Calendar
Council Schedule - CL 17-25
2018 Meeting Calendar
Resolution #9
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives Report CL 17-25, 2018 Meeting Calendar;
AND THAT the following regular Council Meetings be re-scheduled or cancelled
for 2018:
1. Monday, February 26, 2018 is re-scheduled to Thursday, March 1, 2018
due to the OGRA Conference (February 25, 2018 to February 28, 2018);
2. Monday, June 11, 2018 is re-scheduled to Thursday, June 14, 2018 due
to the AMCTO Conference (June 10, 2018 – June 13, 2018);
3. Monday, July 23, 2018 is cancelled;
4. Monday, August 27, 2018 is cancelled;
5. Monday, October 8, 2018 is re-scheduled to Tuesday, October 9, 2018
due to Thanksgiving;
6. Monday, October 22, 2018 is cancelled due to the 2018 Municipal
Election; and
7. Monday, December 24, 2018 is cancelled;
AND THAT the 2018 Meeting Calendar, be approved.
Carried
Council Meeting – Agenda - 6 -
14.3. Development and Communication Services
14.3.1. DCS 17-39, Off Leash Dog Park By-Law
DCS 17-39 Off Leash Dog Park By-Law
By-Law 4146 Designated Off Leash Dog Park
Resolution #10
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives Report DCS 17-39, Off Leash Dog Park By-Law, as
information;
AND THAT Designated Off Leash Dog Park By-Law 4146, to establish and
regulate the use of designated off leash dog parks in the Town of Tillsonburg, be
brought forward for Council consideration.
Carried
14.3.2. DCS 17-40, Prohibit Smoking By-Law-Amendment – Dog Park
DCS 17-40 - Prohibit Smoking By-Law-Amendment Dog Park
By-Law 3596 - Prohibit Smoking By-Law
Report DCS 17-40 was discussed. The Town’s smoking by-law needs to be
amended to regulate smoking in the area of the Dog Park.
A by-law to be brought forward.
Resolution #11
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives Report DCS 17-40, Prohibit Smoking By-Law-
Amendment – Dog Park, as information;
AND THAT Prohibit Smoking By-Law 3596 be amended to include a Designated
Dog Park, and be brought forward for Council consideration.
Carried
14.4. Finance
14.4.1. FIN17-38, Office Space Review
FIN17-38 Office Space Review
Strathallen Term Sheet
Council Meeting – Agenda - 7 -
Resolution #12
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Report FIN17-38, Office Space Review, be accepted as information;
AND THAT Council authorizes the Treasurer to sign the Term Sheet with
Strathallen Capital Corp (on behalf of SBLP Tillsonburg Town Centre Inc.) for
rental space at 200 Broadway in Tillsonburg with a term from April 1, 2018 to
December 31, 2023.
Carried
14.5. Fire and Emergency Services
14.5.1. FRS 17-08, Fire Underwriters Survey Results
FRS 17-08 Fire Underwriter Survey Results
Resolution#13
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Report FRS 17-08, Fire Underwriters Survey Results, shall be received for
information;
AND FURTHER THAT the Fire Chief be directed to review the Fire Underwriters
Survey results with the Fire Services Strategic Planning Committee.
Carried
14.6. Operations
14.7. Recreation, Culture & Park Services
14.7.1. RCP 17-52, Tillsonburg District Craft Guild 2018-2020 Memorandum of
Understanding
RCP 17-52 - Tillsonburg District Craft Guild 2018-2020 Memorandum of Understanding
Memorandum of Understanding
Director Cox presented Report RCP 17-52.
Discussion took place regarding the term of the Memorandum of Understanding.
Once reviewed with the Craft Guild, a by-law to authorize the MOU will be
brought forward for Council consideration.
Council Meeting – Agenda - 8 -
Resolution #14
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives Report RCP 17-52, Tillsonburg District Craft Guild 2018;
AND THAT Council authorizes the Mayor and Clerk to sign a Memorandum of
Understanding with the Craft Guild for 2018;
AND THAT a by-law be brought forward.
Carried
14.7.2. RCP 17-53, Lions Auditorium Kitchen Improvements
RCP 17-53 - Lions Auditorium Kitchen Improvements
RCP 17-24 - Lions Auditorium Kitchen Reno Project Outline
Resolution #15
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives Report RCP 17-53, Lions Auditorium Kitchen
Improvements;
AND THAT Council authorizes staff to proceed with procuring the recommended
improvements in accordance with the Town’s Purchasing Policy.
Carried
14.7.3. RCP 17-55, Contract Authorization - Whitby Hydro Energy Services
RCP 17-55 - Contract Authorization: Whitby Hydro Energy Services
RCP 17-55 attachment
RCP 17-48 - Implementing an Energy Retrofit at TCC
Resolution #16
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receives Report RCP 17-55, Contract Authorization - Whitby
Hydro Energy Services;
AND THAT Council authorizes the Mayor and Clerk to sign the contract with
Whitby Hydro Energy Services for the Electrical Co-generation component of the
Tillsonburg Community Centre Energy Retrofit;
AND THAT a by-law be brought forward.
Carried
Council Meeting – Agenda - 9 -
15. Unfinished Business
16. Staff Information Reports
17. Committee Minutes & Reports
17.1. Committee Minutes
171107 Special Awards MIN
171120 Mem Park MIN
Resolution #17
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receives the Special Awards Committee Minutes dated November
7, 2017; and the Memorial Park Revitalization Committee Minutes dated
November 20, 2017, as information.
Carried
18. Notice of Motions
19. Resolutions
20. Resolutions Resulting from Closed Session
21. By-Laws
By-Laws from the Meeting of Monday, December 11, 2017
21.1. Resolution #18
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT By-Law 4146, To establish and regulate the use of Designated Off Leash
Dog Parks;
By-Law 4153, To Appoint a Committee of Adjustment; and
By-Law 4155 , To enter into an agreement with ERTH Corporation be read for a
first, second, third and final reading and that the Mayor and the Clerk be and are
hereby authorized to sign the same, and place the corporate seal thereunto.
Carried
21.2. Resolution #19
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT By-Law 4159, To Confirm the Proceedings of Council at its meeting held
on the 11th day of December, 2017 be read for a first, second, third and final
Council Meeting – Agenda - 10 -
reading and that the Mayor and the Clerk be and are hereby authorized to sign
the same, and place the corporate seal thereunto.
Carried
22. Items of Public Interest
Residents were reminded of the winter overnight parking restriction between 2am to 6am,
effective from November 15 to March 31.
23. Adjournment
Resolution #20
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT the Council Meeting of Monday, December 11, 2017 be adjourned at 8:55p.m.
Carried