171116 Council Captial Budget MIN
ATTENDANCE
Mayor Stephen Molnar
Deputy Mayor Dave Beres Councillor Penny Esseltine Councillor Jim Hayes Councillor Stephenson
Councillor Chris Rosehart
Staff: David Calder, CAO Donna Wilson, Town Clerk
Dave Rushton, Director of Finance/Treasurer
Kevin DeLeebeeck, Director of Operations Rick Cox, Director of Recreation, Culture & Parks
Jeff Smith, Fire Chief
Cheyne Sarafinchin, Senior Cost & Budget Analyst
Regrets:
Councillor Maxwell Adam (attended part of the meeting as recorded)
1. Call to Order
The meeting was called to order at 9:07 a.m.
2. Adoption of Agenda
Resolution # 1
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council Capital Budget meeting of November 16,
2017, be adopted.
The Corporation of the Town of Tillsonburg
COUNCIL CAPITAL BUDGET MEETING
Thursday, November 16, 2017
9:00 AM
Council Chambers
200 Broadway, 2nd Floor MINUTES
Council Budget Meeting – Minutes – November 16, 2017 2
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared
4. Capital Budget Overview
4.1. FIN 17-35 2018 Capital Budget Tab 10
FIN 17-35 2018 Capital Budget
Capital Overview
The Director of Finance provided an overview of the 2018 Capital Budget. Each
Department Head will present their Capital Budgets.
4.2. Finance Capital Tab 11
Finance Capital
The Director of Finance presented the Finance Department Capital Budget.
Council recessed at 10:20 a.m. and resumed at 10:35 a.m.
4.3. Operations Capital Tab 12
Operations Capital
Aerial Truck
Apparatus Replacement
The Director of Operations and the Fire Chief presented and answered Council questions.
Discussion took place regarding the Aerial Fire truck and possibly postponing the purchase.
It was suggested that a demo vehicle could be secured if available.
The Deputy Mayor left the meeting at 11:11 a.m. in order to attend another meeting.
QTL Corridor Management System –
Council suggested that staff may want to prioritize two of the four PXO’s recommended in
the report.
It was also recommended that staff discuss the PXO crossings with the respective school
boards and request school board contributions for the crossing.
Council Budget Meeting – Minutes – November 16, 2017 3
Gibson Pedestrian Bridge Design Study
During the 2015 & 2017/study, the bridge was identified as needing repairs.
Council to determine if this bridge is currently required and if this trail is utilized.
Kinsmen Pedestrian Bridge
The bridge will require a detailed review to determine the requirements needed to repair
and enhance the bridge.
Council recessed for lunch recess at 12:00 noon and resumed at 12:30 p.m.
Airport Master Plan
Conversations with SW Oxford should take place regarding the future growth of the airport
and Tillsonburg’s opportunities.
Storm CCTV Inspection Program
This is a proactive program to determine if infrastructure is compromised and can be
funded through OCIF funding.
4.4. Recreation Culture & Parks Capital Tab 13
RCP Capital
The Director of Recreation, Culture and Parks presented the RCP Capital Budget.
Annandale Ball Park Parking lot (Concession St.)
The parking lot at Annandale will be done in conjunction with the Concession Street
reconstruction.
Staff to provide information on the next OCIF top up application target.
Parks Signage Replacement
It was suggested that Armour Stone not be used
Council requested the number of signs to be replaced and the cost of replacement in order
to provide direction for moving forward with replacements.
Ongoing Trail System Upgrades
To clarify what trail system will be upgraded and the scope of work required.
Council Budget Meeting – Minutes – November 16, 2017 4
Staff to provide information regarding the dollars spent on individual parks within the 2018
budget year.
Kinsman/Sam Lamb Optimist Hardball Diamond Rehab
To use funds available within the budget to do what can be done this year.
To look at ways to develop agreements to allow organizations to maintain lands outside of
Town Staff similar to the operations at the soccer park.
To add the re-arrangement of the hardball diamond to the departmental business plan for
future discussion.
Annual Memorial Park Revitalization
The fencing plan will come to Council for review prior to implementing.
It was suggested that staff approach the abutting land owners to determine if they might
contribute to fence costs.
Consolidated Roofing Projects
Staff to provide detail regarding roof sections to be repaired.
The pool roof will be moved to the 2019 budget.
Councillor Adam joined the meeting at 2:50 p.m.
Tables & Chairs Replacements
Coat racks for the Lion’s Auditorium to be considered as well.
Station Arts Roof
Information on the detail for the roof replacement to be provided by staff.
To review if Heritage grants are available to help cover costs.
Bay Lights Conversion
User pay debt defined dollars will be coming from operational savings.
Waterpark Renovations
Council requested that a breakdown of the renovations be provided to council.
Council Budget Meeting – Minutes – November 16, 2017 5
Councillor Adam left the meeting at 3:37 p.m
4.5. Fire and Police Capital Tab 14
Fire and Police Capital
The Fire Chief presented the Fire Department Capital Budget.
4.6. Economic Development Capital Tab 15
Economic Development Capital
The CAO presented the Economic Development Capital Budget.
It was requested that in future the Capital Budget Sheets refer to the community strategic plan
regarding how projects impact that plan.
Staff to provide a report at the November 27th council meeting regarding items to be brought
forward for pre-budget approval.
The report to include an amended matrix which includes the funding formula for each project.
Resolution# 2
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives report FIN 17-35 2018 Capital Budget as information.
Carried
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council gives pre-budget approval of the Connecting Link Funding Program
Designated Project as recognized in the Capital Budget as project X38, Broadway Street
Rehabilitation from the north Town limit to the approach lanes south of the North Street
intersection in the amount of $1,084,000.
Carried
5. By-Laws
By-Laws from the Meeting of November 16, 2017
By-law 4150 Confirming Nov 16
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Resolution # 3
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT By-Law 4150, To confirm the proceedings of Council at its meeting held on the 16th
day of November , 2017, be read for a first, second and third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place the
corporate seal thereunto.
Carried
6. Adjournment
Resolution # 4
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT the Council Budget Meeting of November 16, 2017 be adjourned at 4:04 p.m.
Carried