180108 Council MIN=
ATTENDANCE Mayor Stephen Molnar
Deputy Mayor Dave Beres
Councillor Brian Stephenson
Councillor Penny Esseltine Councillor Max Adam
Councillor Jim Hayes
Councillor Chris Rosehart
Staff:
David Calder, CAO Rick Cox, Direction of Recreation, Culture & Parks
Dave Rushton, Director of Finance/Treasurer
Kevin DeLeebeeck, Director of Operations
Lana White, Executive Assistant/Deputy Clerk
Laura Pickersgill, Legislative Services Coordinator
Regrets:
Donna Wilson, Town Clerk
1. Call to Order
The meeting was called to order at 6:01pm.
2. Adoption of Agenda
Resolution #1
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of Monday, January 08, 2018 be adopted, as amended.
Carried
3. Moment of Silence
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, January 08, 2018
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
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4. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared.
5. Adoption of Council Minutes of Previous Meeting
5.1. Minutes of the Meeting of December 11, 2017 171211 Council MIN Resolution #2
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Minutes of the Council Meeting of December 11, 2017, be approved.
Carried 6. Delegations and Presentations
6.1. Tillsonburg BIA- Tourism Oriented Directional Signage
Presented By: Cedric Tomico, Chair- Tillsonburg BIA
Council Delegation- Tillsonburg BIA- Tourism Oriented Directional Signage Mr. Cedric Tomico presented on behalf of the Tillsonburg BIA asking for council’s
support for tourism signage to be placed on Highway #3 and Highway #19.
The proposed locations of the signs to be provided.
Resolution #3 Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT the Delegation from the Tillsonburg BIA, regarding Tourism Oriented
Directional Signage, be received as information;
AND THAT Council supports the application for the Tourism Oriented Directional
Signage to be located at Hwy # 3 and Hwy # 19 in the Town of Tillsonburg. Carried
6.2. Watersmart Message
Presented By: Julie Dawley & Rhiannon Collins
Rhiannon Collins, a lifeguard at the Tillsonburg Community Centre, noted that there are approximately 3500 students taught swimming lessons by the Tillsonburg
Aquatics Department annually.
The presentation included ice safety and its associated hazards.
Space is still available for swimming lessons and drop in lessons are available on
Saturdays.
Resolution #4
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council received the Watersmart Message Presentation as information.
Carried
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6.3. Concerns regarding By-Law 4157- to Prohibit Smoking in Certain Public Places (Dog Park)
Marcel Rosehart appeared before council to express his concerns on the
enforcement of prohibiting smoking on the trail adjacent to the dog park. By-Law 4157 will be brought forward for first and second readings at this date and third reading at the next council meeting.
Resolution #4A
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives the delegation of Marcel Rosehart regarding By-Law 4157-
to Prohibit Smoking in Certain Public Places (Dog Park) as information.
Carried
7. Committee Reports & Presentations 7.1. PRA 18-01 Memorial Park Master Plan
PRA 18-01 - Memorial Park Master Plan
Master Plan for Memorial Park and Lake Lisgar - November 2017
Committee Request Form
Presented By: Mel Getty, Committee Chair Mel Getty presented the Memorial Park Master Plan prepared by the Memorial Park
Revitalization Subcommittee.
The committee is requesting council support in order for staff to move forward with
future planning in Memorial Park.
Resolution #5 Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Report PRA 18-01 – Memorial Park Master Plan be received as information;
AND THAT Council confirm the Master Plan for Memorial Park & Lake Lisgar –
November 2017 as recommended by the Memorial Park Revitalization
Subcommittee and the Parks and Recreation Advisory Committee; AND THAT the Master Plan for Memorial Park & Lake Lisgar – November 2017 be
forwarded to Town staff for implementation.
AND THAT Staff report back on the implementation plan.
Carried
Resolution #6 Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council move into Committee of Adjustment to hear an application for Minor
Variance at 7:56pm.
Carried
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8. Public Meetings 8.1. Application for Minor Variance- A-10/17- Ed & Maureen McLaughlin, 64 Oxford
Street
A10-17 Report
Report Attachments Application A10-17 Eric Gilbert, Development Planner, County of Oxford, appeared before Council and
presented Application for Minor Variance A-10/17.
Opportunity was given for Council to ask questions.
Les Lonsbary, the agent on behalf of the applicant, noted that they wish to alter the minor variance request. Mr. Lonsbary proposed that, due to the fact that there is a retaining wall and incline on the hill where this sign will be located, it would be better
situated closer to the lot line.
No members of the public appeared in support of, or in opposition to, the application.
It was noted that the comments section of the report contained no recognized concerns from the public.
Resolution #7
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT the Tillsonburg Committee of Adjustment approve Application File A-10/17, submitted by Les Lonsbary (Maureen McLaughlin), for lands described as Lots 1152,1169 and Part Lot 1170, Plan 500, municipally known as 64 Oxford Street,
Town of Tillsonburg, as it relates to:
1. Relief from Section 5.13.3 – Storage, Display and Signage, to
permit a sign for a home occupation (bed and breakfast establishment), being 2.3 m2 (24.75 ft2) in size, in place of the maximum 1 m2 (10.8 ft2) permitted in the Zoning By-law;
2. Relief from Section 5.13.3 – Storage, Display and Signage, to
permit the proposed sign to be located at the entrance to the
subject property, rather than directly attached to the wall of the
residential dwelling, as required.
Subject to the following conditions:
i. Relief shall be granted from the Town of Tillsonburg Sign By-
law (By-law 3798);
ii. The proposed sign shall be a maximum of 2.3 m2 (24.8 ft2) in size; iii. The proposed sign shall be a maximum height of 1.5 m (5 ft),
and;
iv. The proposed sign shall be located no closer than 3 m (9.8
ft) to the existing driveway. Carried
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Resolution #8 Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council move out of Committee of Adjustment and move back into regular
session at 8:13pm.
Carried
9. Planning Applications 10. Information Items
11. Mayor
12. Quarterly Reports
13. Reports from Departments 13.1. Chief Administrative Officer
13.2. Clerk’s Office
13.2.1. CL 18-01, Alternate Member of the Upper-Tier Council
CL 18-01 Alternate Member Upper-Tier Council
Alternate App Process Resolution #9
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receives Report CL 18-01, Alternate Member of the Upper-Tier
Council; AND THAT Council endorses Option 2. Carried
13.3. Development and Communication Services
13.4. Finance 13.5. Fire and Emergency Services 13.6. Operations
13.7. Recreation, Culture & Park Services
14. Unfinished Business 14.1. RCP 18-01 – FCM Municipal Asset Management Program Funding Application
RCP 18-01 - FCM Municipal Asset Management Program Funding Application
FCM MAMP Application Guide
Resolution #10 Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Report RCP 18-01 – FCM Municipal Asset Management Program Funding
Application be received for information;
AND THAT that Council directs staff to apply for a grant opportunity from the Federation of Canadian Municipalities’ Municipal Asset Management Program for the Tillsonburg Asset Management Plan Implementation Project;
AND THAT the Municipality commits to conducting data integration, internal capacity
building, and software implementation activities in its proposed project submitted to
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the Federation of Canadian Municipalities’ Municipal Asset Management Program to advance our asset management program;
AND THAT the Municipality commits $150,000 (inclusive of the $50,000 in FCM
grant funding) from the 2018 Capital Budget toward the costs of this initiative.
Carried 15. Staff Information Reports
16. Committee Minutes & Reports
16.1. Committee Minutes 171030 Mem Park MIN 171123 Museum MIN
171206 Special Awards MIN
171207 Heritage, Beautification, Cemetery Committee MIN
171211 Airport Advisory MIN Staff to provide a report to Council regarding the pump track funding.
Resolution #11
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives the Memorial Park Revitalization Minutes dated October 30, 2017, the Museum Advisory Committee Minutes dated November 23, 2017, the Special Awards Committee Minutes dated December 6, 2017, the Heritage,
Beautification & Cemetery Advisory Committee Minutes dated December 7, 2017
and the Airport Advisory Committee Minutes dated December 11, 2017, as
information. Carried
17. Notice of Motions
Motion to Reconsider
Moved By: Deputy Mayor Beres THAT Tillsonburg Town Council host an open ‘Town Hall’ meeting as an opportunity
for residents to bring forward their concerns.
18. Resolutions 19. Resolutions Resulting from Closed Session
20. By-Laws
By-Laws from the Meeting of Monday, January 08, 2018
Resolution #12
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT By-law 4156, to Adopt a Schedule of Fees for certain Municipal Applications,
Service and Permits, Schedule A-2018 Rates Fees, Schedule A be read for a third
and final reading and that they Mayor and the Clerk be and are hereby authorized to
sign the same, and place the corporate seal thereunto.
Carried
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Resolution #13 Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT By-Law 4157, To Amend By-Law 3596, To Prohibit Smoking in Certain Public
Places (Dog Park); be read for first and second reading.
Carried
Resolution #13A Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
AND THAT By-Law 4162,To Enter into a Memorandum of Understanding Between
the Town of Tillsonburg and the Tillsonburg District Craft Guild, be read for a first,
second and third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. Carried
Resolution #14
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT By-law 4160, To confirm the proceedings of Council at its meeting held on the
8th day of January, be read for a first, second and third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
21. Items of Public Interest The public were reminded that the Council budget meeting scheduled for January 15, 2018 will begin at 9:00am.
22. Adjournment
Resolution #15 Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT the Council Meeting of Monday, January 08, 2018 be adjourned at 8:50 p.m.
Carried