180122 Council MIN=
ATTENDANCE
Mayor Stephen Molnar
Councillor Max Adam
Deputy Mayor Dave Beres
Councillor Penny Esseltine
Councillor Jim Hayes
Councillor Chris Rosehart
Councillor Brian Stephenson
Staff:
David Calder, CAO
Donna Wilson, Town Clerk
Dave Rushton, Director of Finance/Treasurer
Kevin DeLeebeeck, Director of Operations
Rick Cox, Director of Recreation, Culture & Parks
Lana White, Executive Assistant/Deputy Clerk
1. Call to Order
The meeting was called to order at 5:00pm.
2. Closed Session
Resolution #1
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council move into Closed Session to consider:
1. a proposed or pending acquisition or disposition of land by the municipality or local board
(land sale).
Carried
Council reconvened in regular session at 6:00pm.
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, January 22, 2018
5:00 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
Council Meeting – Minutes - 2 -
3. Adoption of Agenda
Resolution #2
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of Monday, January 22, 2018, be
adopted.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
Councillor Adam declared a pecuniary interest regarding agenda item OPS 18-02, Dereham
Drive Storm Oversizing, as the party to the agreement is an employer of his.
6. Adoption of Council Minutes of Previous Meeting
6.1. Minutes of the Meeting of January 8, 2018
180108 Council MIN
Resolution #3
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT the Minutes of the Council Meeting of January 8, 2018, be approved.
Carried
7. Delegations and Presentations
7.1. Volunteer Achievement Award - Presentation to Don Burton
Presenters: Mayor Molnar and Councillor Stephenson
7.2. Infrastructure Canada- Smart Cities Challenge Presentation
Presented by: Jay Heaman, County of Oxford Manager of Strategic Initiatives
Smart Cities Challenge Jan-Feb 2018 Partner Municipalities Presentation
Infrastructure Canada Smart Cities Challenge Memo CC 011018
Smart Cities Challenge- WebEx Information Session 2017-12-15
Mr. Jay Heaman, County of Oxford Manager of Strategic Initiatives, appeared before
Council and presented the attached information regarding the Smart Cities Challenge.
Discussion was held and Mr. Heaman responded to questions from Council.
Council Meeting – Minutes - 3 -
Clarification was given that the appointment could be a member of Council or someone
from the community.
Notice of this appointment will be advertised, and submissions will be directed to the
attention of the Town Clerk.
The Community Sustainability Plan can be viewed at www.futureoxford.ca
Resolution #4
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council supports an Oxford Municipal Partners submission to the Smart Cities
Challenge;
AND FURTHER THAT Council receives the Infrastructure Canada Smart Cities
Challenge presentation as information and will appoint a member at a future date by
March 2.
Carried
7.3. T:GO Call-n-Ride Business Plan 2018-19
Presented By: John Verbakel, Chair, CT Pilot Program Steering Committee and John
Preston, Community Transportation Coordinator
Business Plan - TGO CALL-N-RIDE - 2018-19
Ridership Statistics - 2017-18
TGO Finances - 2017-18
Delegation Request - TGo
Mr. John Verbakel and Mr. John Preston appeared before Council and presented the
attached information and recommendations.
There was opportunity for questions from Council.
Clarification was given regarding the terms and conditions of the program.
Staff to prepare a report for the February 12, 2018 Council Meeting.
Resolution #5
Moved By: Councillor Adam Seconded By: Councillor Esseltine
THAT the presentation regarding T:GO, including the 2018-19 Business Plan and
recommendations, be received as information;
AND THAT staff be directed to review and report back to Council.
Carried
Council Meeting – Minutes - 4 -
8. Committee Reports & Presentations
9. Public Meetings
Resolution #6
Moved By: Councillor Adam Seconded By: Councillor Stephenson
THAT Council move into the Committee of Adjustment to hear applications for Minor
Variance.
Carried
9.1. Application for Minor Variance- A-11/17 - Southridge Heights Inc- 18 Crocus Avenue
A-11/17 Report
Report Attachments
Application A-11/17
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council and presented
Report 2018-19, File A-11/17.
Opportunity was given for comments and questions.
The applicant, John Bamford, was in attendance and confirmed he was in support of the
recommendations.
No members of the public appeared in support of, or in opposition to, the application.
Council passed the following resolution.
Resolution #7
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Tillsonburg Committee of Adjustment approve Application File A-11/17, submitted
by John Bamford (Southridge Heights), for lands described as Lot 18, Plan 41M-145
Town of Tillsonburg, as it relates to:
1. Relief from Section 5.37.1 – Permitted Projection into Required Yards, to
increase the permitted projection into the rear yard for a covered deck from 1.5 m
(4.9 ft) to 3.2 m (10.5 ft); and
2. Relief from Section 6.2, – Zone Provisions (R1) Lot Coverage Maximum, to
increase the maximum lot coverage allowance from 33% to 37% of lot area, to
facilitate the construction of a single detached dwelling with a covered deck and
covered porch,
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subject to the condition that a building permit for the proposed dwelling shall be issued
within one year of the date of the Committee's decision.
Carried
Resolution #8
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council move out of the Committee of Adjustment and move back into regular Council
session.
Carried
10. Planning Applications
11. Information Items
12. Mayor
13. Quarterly Reports
14. Reports from Departments
14.1. Chief Administrative Officer
14.2. Clerk’s Office
14.3. Development and Communication Services
14.4. Finance
14.4.1. FIN 18-01, 2018 Interim Tax Rate
FIN 18 01 Interim Tax Levy By Law
By - Law 4163
Resolution #9
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives Report FIN 18-01 2018, Interim Tax Levy By-Law 4163;
AND THAT the 2018 Interim Levy By-Law No. 4163 be brought forward for
Council consideration.
Carried
14.4.2. FIN 18-02, Review of Pump Track Finances
FIN 18 - 02 Review of Pump Track Finances
Motion for Pump Track Feb 16
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Motion for Pump Track Apr 16
Motion for Pump Track Sep 16
Motion for Pump Track Mar 17
Resolution #10
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Report FIN 18-02, Review of Pump Track Finances, be received as
information.
Carried
14.5. Fire and Emergency Services
14.6. Operations
14.6.1. OPS 18-01, Wood Haven Subdivision Outstanding Works
OPS 18-01 Wood Haven Subdivision Outstanding Works
Resolution #11
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives Report OPS 18-01 Wood Haven Subdivision Outstanding
Works;
AND THAT Council requests Permterra Development Corporation complete all
outstanding works, excluding sidewalks, as per the approved Subdivision
Agreement by June 30, 2018.
Carried
14.6.2. OPS 18-02, Dereham Drive Storm Oversizing
OPS 18-02 Dereham Drive Storm Oversizing
OPS 18-02 Attachment 1 - Front Ending Agreement with PCRI
Resolution #12
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives Report OPS 18-02 Dereham Drive Storm Sewer Main
Oversizing;
AND THAT Council authorizes the use of a Front-Ending Agreement to
reimburse the Developer $118,882.75 (plus HST) for the installation of an
oversized storm sewer main on Dereham Drive;
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AND THAT Mayor and Clerk be authorized to execute the Front-Ending
Agreement with Performance Communities Realty Incorporated.
Carried
14.7. Recreation, Culture & Park Services
14.7.1. RCP 18-06, Contract Authorization: Trane Sales Agency – N.L. Clarke Sales
Limited
RCP 18-06 Contract Authorization: Trane Sales Agency N.L. Clarke Sales Limited
CCDC-2 Stipulated Price Contract
RCP 17-48 - Implementing an Energy Retrofit at TCC
Resolution #13
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives Report RCP 18-06 Contract Authorization: Trane Sales
Agency – N.L. Clarke Sales Limited;
AND THAT Council authorizes the Mayor and Clerk to sign the contract with
Trane Sales Agency – N.L. Clarke Sales Limited for the Automation component
of the Tillsonburg Community Centre Energy Retrofit;
AND THAT a by-law be brought forward.
Carried
15. Unfinished Business
15.1. CL 18-02, Alternate Member of the Upper-Tier Council Appointment
CL 18-02 Alternate Member Upper-Tier Council
CL 18-02 Alternate App Process
Resolution #14
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Deputy Mayor Beres be nominated as the Alternate Member of the Upper-
Tier Council until December 1, 2018.
Carried
16. Staff Information Reports
16.1. RCP 18-07, October-December 2017 RCP Departmental Activity Reports
RCP 18-07 - October-December 2017 RCP Departmental Activity Reports
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RCP 18-07 - ATT 01 - Oct-Dec 2017 Activity - Rec Programs and Services
RCP 18-07 - ATT 02 - Oct-Dec 2017 Activity - Culture and Heritage
RCP 18-07 - ATT 03 - Oct-Dec 2017 Activity - Parks and Facilities
Resolution #15
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives Report RCP 18-07, October-December 2017 RCP
Departmental Activity Reports, as information.
Carried
17. Committee Minutes & Reports
17.1. Long Point Region Conservation Authority Board of Directors Minutes- December
6, 2017 and December 20, 2017
171206 LPRCA Board of Directors Meeting MIN
171220 LPRCA Board of Directors Meeting MIN
Resolution #16
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives the Long Point Region Conservation Authority Board of
Directors Minutes dated December 6, 2017 and December 20, 2017, as
information.
Carried
17.2. Committee Minutes
170912 Development MIN
171114 Development MIN
171114 Fire Strat Planning MIN
180111 HBC MIN
Resolution #17
Moved By: Councillor Adam Seconded By: Councillor Esseltine
THAT Council receives the Development Committee Minutes dated September
12, 2017 and November 14, 2017; the Fire Strat Planning Minutes dated
November 14, 2017; and the Heritage, Beautification & Cemetery Committee
Minutes dated January 11, 2018, as information.
Carried
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18. Notice of Motions
18.1. Notice of Motion
Submitted by: Councillor Rosehart
Notice of Motion - Councillor Rosehart
Resolution
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Town of Tillsonburg Memorial Park Revitalization Sub-committee be
disbanded, effective this date.
Defeated
19. Resolutions
Resolution
Moved By: Councillor Adam Seconded By: Councillor Esseltine
THAT Town Council has supported an Oxford Municipal Partners submission to the Smart
Cities Challenge;
AND THAT Oxford County has requested an appointee to represent the Town on the Smart
Cities Challenge Ad Hoc Committee;
AND FURTHER THAT town staff place an advertisement in the weekly update section of the
local newspaper to invite the public to nominate a representative from Tillsonburg to be
appointed to the Smart Cities Challenge Ad Hoc Committee.
Carried
20. Resolutions Resulting from Closed Session
21. By-Laws
By-Laws from the Meeting of Monday, January 22, 2018
Resolution
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT By-Law 4167 be separated from Resolution Number 18 for council consideration due
to the declaration of a pecuniary interest in relation to staff report OPS 18-02, Dereham
Drive Storm Oversizing.
Carried
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21.1. Resolution #18
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT By-Law 4163, To Provide for an Interim Tax Levy for the Year 2018;
By-Law 4164, Dedicated Gas Tax Funds for Public Transportation Program;
By-Law 4166, To Appoint Deputy Mayor Beres as the Alternate Member of the
Upper-Tier Council for the Town of Tillsonburg be read for a first, second, third
and final reading and that the Mayor and the Clerk be and are hereby authorized
to sign the same, and place the corporate seal thereunto.
Carried
Resolution #18b
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT By-Law 4167, To Authorize Agreement with Performance Communities
Realty Inc. be read for a first, second, third and final reading and that the Mayor
and the Clerk be and are hereby authorized to sign the same, and place the
corporate seal thereunto.
Carried
21.2. Resolution #19
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
By-Law 4157, To prohibit smoking in certain public places (Dog Park)
be read for a third and final reading and that the Mayor and the Clerk be and are
hereby authorized to sign the same, and place the corporate seal thereunto.
Carried
21.3. Resolution #20
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
By-Law 4165, To Confirm the Proceedings of the Council Meeting of
January 22, 2018 be read for a first, second, third and final reading and
that the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
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22. Items of Public Interest
The next Council Budget Meeting is scheduled for January 29, 2018 at 6:00pm.
23. Adjournment
Resolution #21
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT the Council Meeting of Monday, January 22, 2018 be adjourned at 8:32 p.m.
Carried