180312 Council MIN=
ATTENDANCE
Mayor Stephen Molnar
Deputy Mayor Dave Beres
Councillor Max Adam
Councillor Penny Esseltine Councillor Jim Hayes
Councillor Chris Rosehart
Councillor Brian Stephenson
Staff: David Calder, CAO
Kevin DeLeebeeck, Director of Operations
Dave Rushton, Director of Finance/Treasurer
Lana White, Executive Assistant/Deputy Clerk
Laura Pickersgill, Legislative Services Coordinator
Regrets:
Donna Wilson, Town Clerk
Rick Cox, Director of Recreation, Culture & Parks
1. Call to Order
The meeting was called to order at 6:00 pm.
2. Adoption of Agenda
Resolution #1
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of Monday, March 12, 2018,
be adopted.
Carried
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, March 12, 2018
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
Council Meeting – Minutes - 2 -
3. Moment of Silence
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
5. Adoption of Council Minutes of Previous Meeting
5.1. Minutes of the Meeting of March 1, 2018
180301 Council MIN
Resolution #2
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Minutes of the Council Meeting of March 1, 2018, be approved.
Carried
6. Delegations and Presentations
6.1. Volunteer Recognition Award
Presentation to: Sharleen Marcotte-Winkworth
7. Committee Reports & Presentations
8. Public Meetings
9. Planning Applications
10. Information Items
11. Mayor
12. Quarterly Reports
13. Reports from Departments
13.1. Chief Administrative Officer
13.2. Clerk’s Office
13.3. Development and Communication Services
13.3.1. DCS 18-10, SOMA Asia Mission Summary
Cephas Panschow, provided an overview of the 2017 SOMA Asia Mission
and responded to questions from Council.
Report DCS 18-10
Council Meeting – Minutes - 3 -
DCS 18-10 Summary Presentation
Resolution #3
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives Report DCS 18-10, SOMA Asia Mission Summary
for information purposes.
Carried
13.4. Finance
13.5. Fire and Emergency Services
13.6. Operations
13.6.1. OPS 18-04, Renewal of Sewage System Management Agreement
OPS 18-04 Renewal of Sewage System Management Agreement
OPS 18-04 Attachment 1 - Sewage System Management Agreement 2018-2020
Resolution #4
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives Report OPS 18-04, Renewal of Sewage System
Management Agreement;
AND THAT a By-law authorizing the Mayor and Clerk to execute the
Sewage System Management Agreement with Oxford County Public
Health be brought forward for Council consideration.
Carried
13.6.2. OPS 18-05, Results for Tender RFT 2018-006 Asphalt Paving
Program
OPS 18-05 Results for Tender RFT 2018-006 Asphalt Paving Program
Resolution #5
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives Report OPS 18-05, Results for Tender RFT 2018-
006 Asphalt Paving Program;
Council Meeting – Minutes - 4 -
AND THAT Council awards Tender RFT 2018-006 to 5 Star Paving Inc. of
Cambridge, ON at a cost of $365,487.06 (net HST included), the lowest
bid received satisfying all tender requirements.
Carried
13.6.3. OPS 18-06, Results for Tender RFT 2018-007 Concrete Sidewalk
and Curbing
OPS 18-06 Results for Tender RFT 2018-007 Concrete Sidewalk and Curbing
Resolution #6
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives Report OPS 18-06, Results for Tender RFT 2018-
007 Concrete Sidewalk and Curbing;
AND THAT Council awards Tender RFT 2018-007 to Fortese Concrete
Ltd. of London, ON at a cost of $116,464.32 (net HST included), the
lowest bid received satisfying all tender requirements.
Carried
13.7. Recreation, Culture & Park Services
13.7.1. RCP 18-09, Enabling Accessibility Fund Agreement – Accessible
Trail Connection
RCP 18-09 - Enabling Accessibility Fund Agreement - Accessible Trail Connection
EAF Agreement
RCP 18-09 ATT 2
Resolution #7
Moved By: Councillor Adam Seconded By: Councillor Stephenson
THAT Council receives Report RCP 18-09, Enabling Accessibility Fund
Agreement – Accessible Trail Connection;
AND THAT Council authorizes staff to initiate the construction of a barrier-
free connection between the Town’s Fourth-to-North rail trail and the
Trans-Canada Trail as an augmentation of the planned work on the
Council Meeting – Minutes - 5 -
extension to the Trans-Canada Trail incorporated into the approved 2018
budget and work plan;
AND THAT the project be funded by Enabling Accessibility Grant funding
($50,000), and by increasing the use of DC reserves from $18,000 to
$31,500 and increasing the use of RCP Reserves from $2,000 to $3,500;
AND THAT Council authorizes the Mayor and Clerk to sign the Articles of
Agreement between the Town and Her Majesty in Right of Canada for the
Enabling Accessibility Fund grant of $50,000 from the Government of
Canada towards the project;
AND THAT a by-law be brought forward for Council’s consideration.
Carried
13.7.2. RCP 18-10, Supply & Installation of Utility Corridor Fencing
RCP 18-10 - Supply and Installation of Utility Corridor Fencing
Correspondence from Municipality of Bayham
Resolution #8
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Report RCP 18-10, Supply & Installation of Utility Corridor Fencing
be received for information;
AND THAT Council confirms the position of Tillsonburg’s representatives
on the Otter Valley Utility Corridor Board of Management endorsing the
recommendation to authorize the Municipality of Bayham to install utility
corridor fencing;
AND THAT the Town’s 50% share of the cost for this work be funded from
the royalties collected by the Town from the use of the utility corridor.
Carried
14. Unfinished Business
15. Staff Information Reports
Council Meeting – Minutes - 6 -
16. Committee Minutes & Reports
16.1. Committee Minutes
180201 HBC MIN
180207 Cultural MIN
180222 Museum MIN
Resolution #9
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives the Heritage, Beautification & Cemetery Advisory
Committee Minutes dated February 1, 2018; the Cultural Advisory
Committee Minutes dated February 7, 2018; and the Museum Advisory
Committee Minutes dated February 22, 2018, as information.
Carried
16.2. Long Point Region Conservation Authority Minutes dated February 7,
2018
180207 LPRCA MIN
Resolution #10
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives the Long Point Region Conservation Authority
Minutes dated February 7, 2018, as information.
Carried
17. Notice of Motions
17.1. Notice of Motion for which Previous Notice was Given
CAO Calder indicated that a brief summary report will be brought to
Council for review on March 26, 2018.
Resolution #10B
Moved by: Councillor Adam Seconded by: Councillor Esseltine
THAT a staff report be prepared for the Council Meeting of Monday, April
23, 2018, regarding governance options for the CT Pilot Project Steering
Committee;
Council Meeting – Minutes - 7 -
AND THAT multiple options be presented to Town Council, including, but
not limited to, being elevated to official Town status, becoming an advisory
committee, and creating a transportation board;
AND FURTHER THAT increased participation amongst community
members and organizations be promoted and pursued, in order to help
support and guide the potential transformation of public transit in town.
Carried
18. Resolutions
19. Resolutions Resulting from Closed Session
20. By-Laws
By-Laws from the Meeting of Monday, March 12, 2018
20.1. Resolution #11
Moved by: Councillor Stephenson Seconded by: Councillor Esseltine
THAT By-Law 4178, to authorize a Sewage System Management
Agreement with the County of Oxford Agreement; and
By-Law 4179, to enter into an agreement with Her Majesty The Queen In
Right Of Canada for The Enabling Accessibility Fund (EAF) Agreement,
be read for a first, second, third and final reading and that the Mayor and
the Clerk be and are hereby authorized to sign the same, and place the
corporate seal thereunto.
Carried
20.2. Resolution #12
Moved by: Councillor Stephenson Seconded by: Councillor Esseltine
THAT By-Law 4180, To confirm the proceedings of the Council Meeting of
March 12, 2018, be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same,
and place the corporate seal thereunto.
Carried
Council Meeting – Minutes - 8 -
21. Items of Public Interest
A reminder was given to change batteries and test all of the warning devices in your
home including the smoke detectors and carbon monoxide detectors.
There is free public skating from 9:00am-10:30am at the Community Centre for
March Break sponsored by the Lions Club.
22. Adjournment
Resolution #13
Moved by: Councillor Rosehart Seconded by: Councillor Hayes
THAT the Council Meeting of Monday, March 12, 2018 be adjourned at 7:13 pm.
Carried