180320 Special Awards MIN=
ATTENDANCE Mayor Stephen Molnar Councillor Brian Stephenson
Mary Anne VanGeertruyde Sam Lamb Laura Pickersgill (Staff)
REGRETS
Matt Scholtz, Chair
John Armstrong
1. Call to Order
The meeting was called to order at 2:44pm.
2. Adoption of Agenda
Resolution #1
Moved by: Sam Lamb Seconded by: Mary Anne VanGeertruyde
THAT the Agenda as prepared for the Special Awards Committee meeting of March 20,
2018, be adopted.
Carried
3. Disclosure of Pecuniary Interest
There were no disclosures of pecuniary interest declared.
4. Approval of Previous Minutes
Resolution #2
Moved by: Mary Anne VanGeertruyde Seconded by: Sam Lamb
THAT the Special Awards Committee Minutes dated February 7, 2018 be approved.
Carried
The Corporation of the Town of Tillsonburg
SPECIAL AWARDS COMMITTEE
Tuesday, March 20, 2018
2:30pm
Committee Board Room
200 Broadway, 2nd Floor, Tillsonburg, ON N4G 5A7
MINUTES
Special Awards Committee Minutes - March 20, 2018 - 2 -
5. Pending Business from Previous Meetings
i) Citizen of the Year Discussion
a. Review materials for nomination process
Members discussed how the selection process will run during review of the Citizen of
the Year nominations. Members agreed the best approach is to eliminate nominees
by ballot until a majority vote is reached to declare the winner. There will be a
declaration of conflict of interest prior to proceeding with the selection process to
ensure transparency. Staff will send out a list of nominees with supporting
documents after the nomination deadline has passed. A resolution will be brought
forward at the selection meeting confirming the results of the majority vote.
ii) Favourite Son/Daughter Recognition
Past favourite son Johnny Cowell passed away in January 2018. Members would
like to discuss this recognition as well as the Sports Hall of Fame. Members agreed
there needs to be more promotion of the Favourite Son and Daughter award. Staff
to invite Rick Cox to an upcoming meeting to discuss potential locations in Memorial
Park to place the recognition stones of the past favourite sons and daughters.
6. General Business and Reports
6.1. Volunteer Achievement Awards
Resolution #3
Moved by: Mayor Molnar Seconded by: Mary Anne VanGeertruyde
THAT Regine Ross be selected as the recipient of a Volunteer Achievement Award, to be
presented at the April 23, 2018 Council Meeting;
AND THAT Jayden King be selected as the recipient of a Volunteer Achievement Award, to
be presented at the May 28, 2018 Council Meeting;
AND FURTHER THAT Anne Ploss be selected as the recipient of a Volunteer Achievement
Award, to be presented at the August 13, 2018 Council Meeting.
Carried
7. Other Business
8. Round Table
Special Awards Committee Minutes - March 20, 2018 - 3 -
9. Next Meeting
Staff to send a survey confirming the next meeting date, so all members can be in
attendance for the selection process for the Citizen of the Year.
10. Adjournment
Resolution #4
Moved by: Sam Lamb Seconded by: Mary Anne VanGeertruyde
THAT the March 20, 2018 Special Awards Committee meeting be adjourned at 3:50 pm.
Carried